United States Administration And November 1990
Environmental Protection Resources Management
Agency (PM-214F)
EPA Who's Who and
What's What
in PCMD
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WHO'S WHO & WHAT'S WHAT IN THE
PROCUREMENT AND CONTRACTS MANAGEMENT DIVISION
TABLE OF CONTENTS 1-3
I. PROCUREMENT AND CONTRACTS MANAGEMENT DIVISION
- Organization Chart 4
- Introduction 5
II. STAFF DIRECTOR - POLICY AND MANAGEMENT SUPPORT STAFF
- Organization Chart 6
- Introduction 7
- Procurement Policy Staff 7
- Quality Assurance Staff 7,8
- Information Management Staff 8
- Management Support Staff 8,9
- Competition Advocacy Program 9
- Integrated Contract Management System Manager. ... 9
III. ASSOCIATE DIRECTOR - ADP PROCUREMENT AND CONTRACT SUPPORT
- Organization Chart 10
- Introduction 11
- Cost Review and Policy Branch
Organization Chart 12
Introduction 13
Washington Cost Advisory Section • . 13
Financial Analysis Section 13
Cost Policy & Rate Negotiation Section 13
- Purchasing and Contracts Management Branch
Organization Chart I4
Introduction 15
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Contracts Support Section . 15
Specialized Procurement Management Section . . . . 15
— Procurement Operations Branch
Organization Chart 16
Introduction 17
ADP Contracts Management Section 17
ADP Procurement Section 17
Administrative Contracts Procurement Section . . . 17
Administrative Contracts Management Section . . . 17
IV. ASSOCIATE DIRECTOR -- SUPERFUND/RCRA PROCUREMENT OPERATIONS
— Organization Chart 18
—Introduction .19
— Emergency Response Branch
Organization Chart 20
Introduction . . ‘. . . . . 21
Placement Section 21
Management Section 21
- Remedial Action Branch
Organization Chart 22
Introduction . 23
Placement Section 23
Administration Section 23
- RCRA/Enforcement Branch
Organization Chart 24
Introduction 25
Placement Section 25
Administration Section 25
— Superfund Regional Coordination Staff 26
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V. OTHER PROCUREMENT OPERATIONS
—Cincinnati
-RTP
VI. EXTERNAL SUPPORT
— Legal Services .
— Facilities (Property)
— Small Business Representative.
- OIRM (ADP Review)
- OARM (Administrative Services)
—Patents.
Vu. REGULATIONS, MANUALS, AND GUIDANCE
— FAR
— EPA.A.R
- Contracts Management Manual.
- Acquisition Handbook
—FIRMR
— Cost Analysis Guide
- 0MB Circulars
29
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30
30
30
31
31
31
31
32
32
32
VIII. CITATIONS FOR IMPORTANT OFTEN-USED AREAS 33
IX. PCMD COMPUTER SYSTEMS AND SUPPORT. 3 4-36
X. TRAINING OPPORTUNITIES
37
XI. DELEGATIONS
—Chart 38
— Description . . . . . . . . . . . . . . . . . . . . 39
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PROCUREMENT AND CONTRACTS MANAGEMENT DIVISION (PCMD)
DIRECTOR
POUCY and MANAGEMENT
SUPPORT STAFF
Belle Davis 382-5024
CONTRACT MGT. DIV.
RTP, NC
Vacant
CONTRACT MGT. DIV.
Cinn., OH
Vacant
COST REVIEW
a POUCY
ANCH
Steve Laahy
475-9404
PROCUREMENT
OPERA1IONS
Tarn M 1 aga.t
382-2364
DIRECTOR
DAVID J. O’CONNOR
SPEC ASSI
382-5182
—I
—
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I. INTRODUCTION
The purpose of this handbook is to provide information and a
list of important points of contact to assist new Procurement and
Contracts Management Division (PCMD) employees in Headquarters
and procurement personnel in the Regions and field offices. In
addition, we hope this manual ‘will help our clients get their
work done. This is a reference book that not only elineates the
important elements of the contracting process and points of
contact, but also provides information on all the regulations and
procedures followed in PCMD.
It is important to note that the Contract Management
Divisions located at Cincinnati and Research Triangle Park report
functionally to their management at those respective locations.
However, since the Director of PCMD is the Agency’s Procurement
Executive, those two contract operations follow guidance issued
by PCMD. The regional contracting officers also follow guidance
issued by PCMD.
The organization chart on the left delineates the Staffs,
Branches, and Sections within PCMD.
We want to continue to improve this manual and make it more
useful to you. Please send any comments or suggestions to Dan
Levesque (FTS 245—3758/Email # EPA1O99).
November 1990
5
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EPA/PCMD/POLICY and MANAGEMENT
SUPPORT STAFF
POLICY and MANAGEMENT
SUPPORT STAFF DIRECTOF
Belle Davis -- 382-5024
;III;
0 ’
cMS PH ECT MNMG R
QUALITY
ASSUARANGE
STAFF
Kathy Seikel
475-7000
PROCUREMENT
POUCY STAFF
Edward Murphy
382-5034
INFORMATION
MANAGEMENT
STAFF
John Oliver
475-8288
MANAGEMENT
SUPPORT
STAFF
Katharine Lewis
245-3759
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II • POLICY AND MANAGEMENT SUPPORT STAFF
The Policy and Management Support Staff (PMSS) Director
oversees the Procurement Policy Staff, the Quality Assurance
Staff, the Competition Advocacy Program, the Information
Management Staff, the Management Support Staff, and the
Integrated Contract Management System. PMSS reports directly to
the Division Director on the overall division budget, information
systems and any policy matters pertaining to contracts.
POINT OF CONTACT: Belle Davis (FTS-382-5024)
Staff Director
Procurement Policy Staff
-- Issues and interprets procurement policy (FAR changes,
EPAAR changes, internal procurement policies, etc.)
—— Provides basic training and contract administration
training for project officers
—— Maintains the Automated Procurement Documentation System
(APDS) logic and data files
—- Serves as liaison with Department of Labor on labor law
compliance by Agency contractors and grantors
—— Offers advice and counsel to procurement operations
—— Performs special projects
POINT OF CONTACT: Edward Murphy (FTS-382-5034)
Staff Chief
Quality Assurance Staff
—— Manages internal controls (FMFIA) for PCMD
—— Conducts procurement management reviews (CMM—Chapter 10)
—- Conducts contract administration reviews
—- Performs contract file reviews (AH-Unit 5)
—— Manages the Acquisition Career Management Program
(CMM-Chapter 8)
—— Coordinates debarment/suspension issues
—- Maintains files of contractor post-award evaluations
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-- Maintains the Automated Information System for
Career Management (AISCM)
-- Stages the Annual Procurement Conference
-— Manages and oversees the handling of conflict of interest
under all agency contracts
—- Certifies regional small purchase personnel
-— Provides advice and counsel to contract operations
—— Manages and oversees the PCMD Client Service Program
—— Performs special projects
POINT OF CONTACT: Kathy Seikel (FTS—475—7000)
Staff Chief
Information Management Staff
—— Manages office system hardware/software
-- Manages the CIS, APDS and other automated systems for
procurement
-- Prepares short and long term Division ADP plans
-- Coordinates Prime, TEXT, S2020 and E-Mail training
-- Prepares monthly, quarterly, and yearly
reports/statistics
-- Manages the contract planning system
POINT OF CONTACT: John Oliver (FTS-475-8288)
Staff Chief
Management Support Staff
-— Conducts analytical studies of major cross-cutting issues
affecting the division
-- Responsible for PCMD budget formulation and execution
-- Monitors funds control (procurement, travel, training)
-- Coordinates all personnel actions
-- Coordinates facilities and support services (telephones,
lights, supplies, moves, etc.)
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-- Performs special projects
POINT OF CONTACT: Katharine Lewis, (FTS-245-3759)
Staff Chief
Competition AdvocacY Program
-— Coordinates EPA ’s competition program, including
liaison with competition coordinators and associate
competition advocates
-- Reviews justifications for other than full and open
competition
-- Reviews acquisition plans
-- Reviews and coordinates protest files
-— Performs procurement management reviews
-— Provides advice and counsel to contract operations
-— Performs special projects
POINT OF CONTACT: Jordan Strauss (FTS-475-9428)
Agency Competition Advocate
Integrated Contract Management System (ICMS) Manager
-- Develops and implements an integrated, Agency-wide
automated procurement and contract management system
-- Coordinates end-user input and feedback during
development and implementation phases
-- Schedules training during implementation phase
-- Coordinates transition from existing systems (CIS, APDS)
POINT OF CONTACT: Timothy Farris (FTS-382-6303)
ICMS Project Manager
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ASSOCIATE DIRECTOR
for ADP PROCUREMENT
and CONTRACT SUPPORT
Don Ham bric, Acting 382-5020
I ________ I
COST REVIEW PURCHASING PROCUREMENT
and POUCY CONTRACTS MGi OPERATIONS
BRANCH BRANCH BRANCH
Steve Leahy, Act. Rosemarie Nance Tom McEntegart
o 475-9404 382-2366 382-2364
I I
Contracts Specialized
Support Procurement
Section Management
___________ Section
I I I I
Washington Cost Policy & Financial ¼DP Contract ADP Administrativ Administrativ
Cost Advisor Rate Negotiatioi Analysis Management Procurement Contracts Contracts
Section Section Section Section Section Procurement Management
___________ ___________ ___________ ___________ ___________ Section Section
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III. ASSOCIATE DIRECTOR ADP PROCUREMENT AND CONTRACT SUPPORT
The Associate Director for ADP Procurement and Contract
Support is responsible for the Cost Review and Policy Branch, the
Purchasing and Contracts Management Branch, and the Procurement
Operations Branch.
POINT OF CONTACT: Don Hainbric (FTS-382-5020)
Acting Associate Director
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EPA/PCMD/ADP PROCUREMENT and
CONTRACT SUPPORT
COST REVIEW & POLICY BRANCH
Steve Leahy, Acting 475-9404
WASHINGTON FINANCIAL COST POLICY &
COST ADVISORY ANALYSIS RATE NEGOTIATION
SECTION SECTION SECTION
Martha Cook, Acting Dale Roberson John Zabretsky
382-3219 382-3194 382-3243
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Cost Review and Policy Branch
CRPB is responsible for conducting cost/price analyses,
reviewing indirect cost rates, conducting contractor purchasing
systems reviews, performing financial monitoring reviews, and
resolving company—wide financial matters with EPA contractors.
POINT OF CONTACT: Steve Leahy (FTS 475-9404)
Acting Branch Chief
Washington Cost Advisory Section
-- Conducts cost/price analyses
-- Assists contracting officers with negotiations
-- Coordinates audit services from other Government
Offices (e.g. DCAA)
—— Makes recommendations to contracting officers on
contracts and advance agreements on cost
allocability/allowability
POINT OF CONTACT: Martha Cook (FTS-382--3219)
Acting Section Chief
Financial Analysis Section
—- Conducts Contractor Purchasing System Reviews
—- Performs financial monitoring of contracts
-- Provides support to special projects
and initiatives
POINT OF CONTACT: Dale Roberson (FTS-382-3194)
Section Chief
Cost Policy and Rate Negotiation Section
— - Provides review of indirect cost rates
-- Administers Agency cost policy related to
contracts and financial agreements
—— Performs quality assurance reviews of the
cost advisory functions
-- Coordinates audit follow-up for the Division
-- Administers cost accounting standards matters for
the Agency
POINT OF CONTACT: John (Jack) Zabretsky (FTS—382-3243)
Section Chief
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EPA/PCMD/ADP PROCUREMENT and
CONTRACT SUPPORT
PURCHASING and CONTRACTS
MANAGEMENT BRANCH
Rosemarie Nance 382-2366
SPECIALIZED
CONTRACTS SUPPORT PROCUREMENT MGT.
SECTION SECTION
Jim Thompson Robert Rothenberger
382-3232 382-2355
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Purchasing and Contracts Management Branch
PCMB is responsible for maintaining all pertinent
procurement forms, distributing solicitations and contract
documents, processing Headquarters small purchases, and
administering the Agency’s Government Bankcard Program.
This branch also performs close out of contracts and responds to
Freedom of Information Act (FOIA) requests.
POINT OF CONTACT: Rosemarie Nance (FTS-382-2366)
Branch Chief
Contracts Support Section
-— Maintains standard and optional forms
-- Distributes solicitations and contract documents
-- Responds to Freedom of Information Act requests
-- Performs close out activities
POINT OF CONTACT: Jim Thompson (FTS-382-3232)
Section Chief
Specialized Procurement Management Section
-— Processes small purchase orders for Headquarters
-- Administers the Agency’s Government Bankcard Program
POINT OF CONTACT: Robert Rothenberger (FTS-382-2355)
Section Chief
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EPA/PCMD/ADP PROCUREMENT and
CONTRACT SUPPORT
PROCUREMENT OPERATIONS BRANCH
Tom McEntegart -- 382-2364
ADP CONTRACTS ADP ADMIN.CONTRACTE ADMINISTRATIVE
MANAGEMENT PROCUREMENT PROCUREMENT CONTRACTS MGM
SECTION SECTION SECTION SECTION
Alan Trail Barry Sparks Vacant Tom Sulkvari
382.3190 475-8098 382.3212 382-3211
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Procurement Operations Branch
This Branch is responsible for the administration and
placement of all of EPA’S automated data processing procurements
and for the procurement requirements from the Office of the
Administrator, the Office of Administration and Resources
Management (OARM), the Office of the Inspector General (OIG) and
the Office of Policy, Planning and Evaluation (OPPE).
POINT OF CONTACT: Tom McEntegart (FTS-382-2364)
Branch Chief
ADP Contracts Management Section
—- Manages and administers contracts awarded from the
ADP Procurement Section
POINT OF CONTACT: Alan Trail (FTS—382-3190)
Section Chief
ADP Procurement Section
-— Conducts contract placement of all the Agency’s
automated data processing services and equipment
requireIt ents
POINT OF CONTACT: Barry Sparks (FTS—475—8098)
Section Chief
Administrative Contracts Procurement Section
—- Conducts contract placement for all requirements
from OARN, OIG, OPPE, and the Office of the
Administrator
POINT OF CONTACT: Vacant (FTS-382-3212)
Administrative Contracts Management Section
-— Manages and administers contracts that support OARN,
OIG, OPPE, and the Office of the Administrator
POINT OF CONTACT: Thomas Sullivan (FTS-382-3211)
Section Chief
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ASSOCIATE DIRECTOR
____ for SUPERFUND/RCRA
PROCUREMENT OPERATIONS
Mark H. Walker, Acting 475-9458
Regional CC ______________________
Coordinator
Ika Joiner
382-7966 ___________________
REMEDIAL EMERGENCY RCRAI
ACTION RESPONSE ENFORCEMEN
BRANCH BRANCH BRANCH
Bill Topping Pat Patterson Bill Wilfong
382-3184 382-3158 475-8577
___ I ___ ___ I __
I I I I
Placement Management Placement Management
Section Section Section Section
I I
Placement Management
Section Section
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IV. ASSOCIATE DIRECTOR FOR SUPERFUND/RCRA PROCUREMENT OPERATIONS
The Associate Director for Superfund/RCRA Procurement
Operations is responsible for coordinating and overseeing the
Emergency Response Branch, the Remedial Action Branch, and the
RCRA/Enforcement Branch. Each Branch has separate and discrete
sections for contract placement and contract management. The
Associate Director oversees the Superfund Regional Coordination
Staff, which, in coordination with regional management, has
responsibility for the Superfund Regional Contracting Officer
Program.
POINT OF CONTACT: Mark H. Walker (FTS-475-9458)
Acting Associate Director
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EPA/PCMD/SF/RCRA PROCUREMENT OPERATIONS
EMERGENCY RESPONSE BRANCH
Pat Patterson, Chief
382-3158
PLACEMENT Management
SECTION SECTION
Mark Thomas Sue Anderson
382-3172 475-8243
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Emergency ResDonse Branch
This branch places and administers the Headquarters
contracts for the EPA Emergency Response Division in the Office
of Solid Waste and Emergency Response (OSWER). These contracts
include the Technical Assistance Teams (TAT) and the Emergency
Response Cleanup Services (ERCS).
POINT OF CONTACT: Pat Patterson (FTS-382—3l58)
Branch Chief
Contract Placement Section
-— Places Removal Program Contracts
-- Assists with policy and program guidance to the
Regional Contracting Officers and Contract
Specialists
POINT OF CONTACT: Mark Thomas (FTS-382-3].72)
Section Head
Contract Management Section
-- Provides day-to—day administration of HQ—awarded
contracts
-— Performs delivery order definitizations
-- Resolves incurred cost audit issues performed by the
Office of Inspector General
-- In concert with the SF Regional Coordination Staff,
provides policy and program guidance to the Regional
Contracting Officers and Contract Specialists
POINT OF CONTACT: Sue Anderson (FTS-475-8243)
Section Head
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EPNPCMDISF/RCRA PROCUREMENT OPERATIONS
REMEDIAL ACTION BRANCH
BID Topping, Chief
382-3184
PLACEMENT Management
SECTION SECTiON
David Stutz Jim Morant
382-3201 382-3170
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Remedial Action Branch
The Remedial Action Branch places and manages Advisory and
Assistance contracts for HQ Office of Emergency and Remedial
Response (OERR) Superfurid program offices. The Branch is also
responsible for managing Remedial (REM) contracts and for
providing advice and assistance to the regional offices managing
the Alternative Remedial Contracting Strategy (ARCS) contracts.
POINT OF CONTACT: Bill Topping (FTS-382-3184)
Branch Chief
Contract Placement Section
-- Places Advisory and Assistance contracts for the
OERR HQ Superfund Offices
POINT OF CONTACT: David Stutz (FTS—382-3201)
Section Head
Contract Management Section
—- Manages REM contracts
-- Manages Advisory and Assistance contracts for the
OERR HQ Superfund Offices
-- In concert with the Regional Coordination Staff,
provides assistance and advice to the regional
Contracting Officers and Contract Specialists
managing the ARCS contracts
POINT OF CONTACT: Jim Morant (FTS-382-3170)
Section Head
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EPA/PCMD/SF/RCRA PROCUREMENT OPERATIONS
RCRA/ENFORCEMENT BRANCH
Bill Wilfong, Chief
475-8577
PLACEMENT Management
SECTION SECTION
Louise Serizel Bruce Bakaysa
475-9785 475-8170
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RCRA/Enforcement Branch
The RCRA/Enforcement Branch places and administers contracts
for all Solid Waste programs, the Office of Underground Storage
Tanks (OUST), and for all Superfund and Resource Conservation and
Recovery Act (RCRA) enforcement activities.
POINT OF CONTACT: William Wilfong (FTS-475-8577)
Branch Chief
Contract Placement Section
-- Places contracts for the Office of Solid Waste
(OSW), the Office of Underground Storage Tanks
(OUST), and the Office Waste Programs Enforcement
(OWPE)
POINT OF CONTACT: Louise Senzel (FTS—475-9785)
Section Head
Contract Management Section
—— Administers all contracts placed in the areas of
solid waste, UST, RCRA/Superfund Enforcement (TES
contracts)
—— Provides assistance and advice to the Regional
Project Officers managing TES contracts
POINT OF CONTACT: Bruce Bakaysa (FTS-475-6170)
Section Head
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Superfund Regional Coordination Staff
The Superfund Regional Coordination Staff (SFRCS) coordinates
all activities and information affecting the Regional Contracting
Office program. The Staff assures that Regional COs perform
tasks appropriate to their positions within the Superfund
contracting mission and that they receive the support necessary
to carry out their duties.
The staff reviews, tracks, and disseminates incoming regional
documents such as acquisition plans, PEB reports, requests for
policy information, etc. It also coordinates regional training
courses, contract management reviews, regionally-based contract
tracking systems(e.g. -- ACT), and quarterly CO/PO conferences.
The SFRCS works closely with the Superfund program offices and
with the PCMD Branch Chiefs to facilitate regional implementation
of the Long-Term Contracting Strategy. It also lends a regional
perspective to PCMD’s own efforts at restructuring.
POINT OF CONTACT: Ulrike (Ika) A. Joiner (382-7966)
Regional Coordinator
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V. OTEER EPA PROCUREMENT OPERATIONS
Contract Management Divisions located at Research Triangle
Park, North Carolina and Cincinnati, Ohio report functionally to
the Director of Administration at each establishment. None-
theless, since the Director of PCMD is the Agency’s Procurement
Executive, these two operations follow guidance issued by PCMD.
The following lists provide contacts and areas of program
support in Cincinnati and RTP.
Contracts Management Division-—Cincinnati
CONTACTS: Vacant - Director
Vacant - Small Purchases
AREAS OF PROGRAM SUPPORT:
Office of Research and Development Field Labs
—- Environmental Monitoring & Support Lab Cm
—— Hazardous Waste Engineering Research Lab -- - Cm
—- Water Engineering Research Lab Cm
—- Environmental Criteria & Assessment Office - Cm
—- Center for Environmental
Research Information Cm
-- Environmental Monitoring Systems Lab Las Vegas
— - Environmental Research Lab Athens
—- Environmental Research Lab Corvallis
-- R.S. Kerr Environmental Research Lab Ada
-- Environmental Research Lab Duluth
-- Environmental Research Lab Narragansett
—- Environmental Research Lab Gulf Breeze
Office of Administration & Resources Management Cm
Office of Water All
Office of Air & Radiation: Motor
Vehicle Emission Lab Ann Arbor
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Contracts Management Division--RTP
CONTACTS: Vacant — Director
Sandra Holland - Small Purchases (FTE-629-2213)
AREAS OF PROGRAM SUPPORT:
Office of Research and Development Field Labs
-- Environmental Monitoring Systems Lab RTP
-- Atmospheric Sciences Research Lab RTP
-— Air & Energy Research Lab RTP
-— Health Effects Research Lab RTP
-— Environmental Criteria & Assessment Office - RTP
Office of Pesticides and Toxic Substances All
Office of Air and Radiation:
Eastern Environmental Radiation Facility
Montgomery
Office of Air Quality Planning & Standards ---- All
Office of Administration & Resources Mgmt ---- RTP
Regions I-X (non-Superfurtd contracts) All
Contract Laboratory Program (CLP) RTP
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(FTS—382—2794)
(FTS—245—4358)
(FTS—684—7917)
(FTS—629—3047)
POINT OF CONTACT: Juanita Smith (FTS-382--3523)
Office of Small and Disadvantage Business Utilization
-— Provides small business review, counsel, and advice
to PCMD
POINT OF CONTACT: Margie Wilson (FTS-557-7305)
VI. EXTERNAL SUPPORT
The following areas are important to the conduct of
procurement and contract management operations:
Legal Counsel/Advisor
—— Provides legal advice, counsel, and review for
procurement
POINT OF CONTACT: HQ--Richard Feldman (FTS-382-2353)
Acting Assistant General Counsel
Contracts Law Branch
HQ--Thomas Doherty
Attorney/Advisor
HQ—-Monica Thornton
Attorney
CIN-Thoinas Darner
General Attorney
RTP-Tony Beyer
General Attorney
Facilities Management and Services Division
-— Provides property administration services to PCMD
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Office of Information Resources Management
—— Provides automated data processing review/approval
POINT OF CONTACT: Pat Garvey (FTS-382-2381)
Office of Administration and Resources Management
-- Provides approval for acquiring advisory and assistance
services
POINT OF CONTACT: Refer to Director’s Office, PCMD
(FTS—382—5020)
Patents
-- Provides patents and data rights advice to PCMD
POINT OF CONTACT: Ben Bochenek (FTS-382-5460)
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VII. REGULATIONS, MANUALS, AND GUIDANCE
The following regulations, manuals, and guidance documents
are important to keep in mind. The individuals listed below are
points of contact for copies of the regulations and manuals.
Interpretation matters are handled by Ed Murphy (PMSS)
(FTS—382—5034).
Federal Acauisition Regulations (FAR )
-— Government-wide procurement regulations
POINT OF CONTACT: Ed Murphy (FTS-382-5034)
Environmental Protection Agency Acquisition Regulations
( EPAAR )
-— EPA ’s supplemental acquisition regulations to the FAR
POINT OF CONTACT: Ed Murphy (FTS-382-5034)
Contracts Management Manual (CNN )
—— External procedures, programs, and systems that affect
PCMD and the program offices
POINT OF CONTACT: Ed Murphy (FTS-382-5034)
Acquisition Handbook (AH )
-— Internal procedures, formats, approvals, and requirements
for PCMD staff only
POINT OF CONTACT: Ed Murphy (FTS-382-5034)
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Federal Information Resources Management Regulations
( F IRMR )
-- Primary regulations for use by federal agencies in their
management, acquisition, and use of certain automated
data processing, records, and telecommunications
resources (GSA issues FIRMR)
POINT OF CONTACT: Lorraine Middleton (FTS-382-3173)
Cost Analysis Guide (CAG )
-- Provides a comprehensive reference source of contract
pricing techniques with particular emphasis on the
situations commonly encountered by EPA acquisition
personnel
POINT OF CONTACT: Sheila Marshall (FTS-382-2646)
0MB Circulars
-- A-76: Contracting Out
—— A—109: Major Systems Acquisition
-- A-120: Advisory and Assistance Services
-- A-125: Prompt Payment Act
POINT OF CONTACT: Edward Murphy (FTS-382-5034)
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VIII. CITATIONS FOR IMPORTANT, OFTEN USED AREAS
- Advisory and Assistance Services EPAAR 1537.2
- Contract Administration ACQ. Handbook
Unit 14
- Contracting Officer Warrant Program CMN Chapter 8
- Contracting with Former EPA Emnployees----EPAAR 1515.6
- Disputes and Appeals EPAAR 1533.2
- Options EPAAR 1515.7
- Organizational Conflicts of Interest EPAAR 1509.5
- Procurement Request Rationale CMN Chapter 2
- Project Officer Training, Experience,
and Workload Limitations CNN Chapter 7
- Property CNN Chapter 5
— Reviews, Concurrences, and Approvals ACQ Handbook
Unit 5
- Rights in Data FAR 27.4
- Source Selection EPAAR 1515.6
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IX. PCMD COMPUTER SYSTEMS 2 D SUPPORT
All discussions in this document regarding user support apply to
HQ-based contract specialists and those regional specialists that
network into the HQ-based PRIME. Regional COs and CSs that use CIS
should contact HQ for Superfund contracts assistance (John Oliver)
and Research Triangle Park for all other contracts.
Contracts Information Systems (CIS )
-- John Oliver, Manager (User Support and Training) (FTS-475-8288)
-- Kathy Dockery, CIS Manager/User Support (FTS-475-8849)
-- Patti Pendergrass, Vendor File Clerk (FTS-475—8281)
-- Richard Belles, User Support (FTS-475-8286)
-- Jeff Yablon, Data Input Operator (CSC) (FTS—475—8649)
-- Bertha Johnson, RTP (User Support-Non Superfund) (FTS-541-3761)
Automated Procurement Documentation System (APDS )
-- Phyllis Brown, APDS Project Officer (FTS-245-3943)
(Support APDS as it relates to scripts, clauses and document
preparation; how FAR and EPAAR are incorporated into APDS;
document preparation and assembly problems; coordination of APDS
training)
-- Jim Kranda, PCMD Prime Systems Manager (FTS-475-8289)
(Support PRIME and APDS problems)
-- John Sykes, User Support (FTS-475-8644)
(Support for problems with PRIME, printers, and terminals)
Contract Delivery Order Tracking System (CDOTS )
-- Alan Trail, Application Manager (FTS-382-3190)
(Jim Kranda and John Sykes may also be called for CDOTS support)
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Small Purchase Automated Management System (SPAMS )
-- Rosemarie Nance, Application Manager (FTS-382-2366)
-- Stacey Brown, User Support (FTS-382-3182)
(John Sykes may also be called on for user assistance.)
(This system is currently used only by the Specialized
Procurement Management Section to track Headquarters workload and
produce purchase orders.)
Automated Information System for Career Management (AISCM )
-- Suzanne Matsumoto, Application Manager (FTS-382—5032)
(User Support may also be provided by John Sykes (FTS-475-8644).
(This system is used primarily by the Quality Assurance Staff.)
Prolect Officer Record System (PORS )
-- Ed Murphy, Application Manager (FTS-382-5034)
(User support may also be provided by John Sykes (475-8644))
(This system is used by the Procurement Policy Staff to keep the
project officer training records of the Agency.)
ADP Property InventorY System
-- John Sykes, Application Manager (FTS—475-8644)
(This system includes ADP and other PCMD property data on it,
including serial numbers, where applicable, and property decal
numbers.)
Close-Out Software
-- Jim Thompson, Application Manager (FTS-382-3232)
(User support may also be provided by John Sykes.)
(This system is used primarily by Headquarters Contract
Administrators for close—out purposes.)
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Federal Acquisition Regulation Full Text Search
This system is available to the general user population with a
substantial menu upgrade in APDS. It allows reference searching for
key words and phrases in the FAR, FIRNR, and EPAAR.
Text
-- John Sykes (FTS-475-8644), Jim Kranda (FTS—475—8289), User Support
TEXT wordprocessing software is available on the PRIME. It is
primarily used in conjunction with the APDS system. Many contract
specialists and staff find it convenient to use for routine word
processing.
Training is available both formally and informally. It is offered
as part of general APDS training when given.
S2020 Spreadsheet
- - Jim Kranda (FTS—475-8289), John Sykes (FTS—475—8644), User Support
This software is available on the PRIME. It is used by contract
managers and cost analysis personnel.
Training is available on an occasional basis. User support may
also be available from co-workers already using the spreadsheet
function.
Personal Computers
Clarence Bush (FTS—382—3206/email: C.BUSH) is the Unisys Satellite PC
support specialist assigned to PCMD. He provides assistance to PCMD
PC users with software installations and PC problems and questions.
PCMD also has access to contractor support through the Washington
Information Center (WIC) for PC hardware installations and training.
Call Clarence for these services.
John Sykes is the PC site coordinator (475-8644) for PCND. He can
also provide assistance to PC problems/questions.
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X. TRAINING OPPORTUNITIES
Subject Contact Freauencv Location
Acquisition Career Vacant Classes sched- HQ, RTP
Management/Contracting uled Quarters Cm
off icer Warrant 1, 2, & 3
Program every FY
Bankcard and Alan Ritter As needed, appr. HQ, RTP,
Ordering Officer (FTS-245—3743) 2 Classes! Cm,
Training Quarter Regions
Contract Adinin- Kent Goodger Approximately HQ, RTP,
istration for (FTS-382—5031) 45 Courses/ Cm,
Project Officers, Fiscal Year Regions &
Work Assignment Managers Labs
and Delivery Order Project
Officers
Basic Project Officer Ed Chambers Monthly, or HQ, RTP,
Course (FTS—382—5028) as needed Cm,
Regions
Contract Information John Oliver As required, HQ
System Training (FTS-475—8288) appr. Quarterly
APDS Training Phyllis Brown As needed HQ
(FTS—245—3943)
Superfund Emergency Sue Anderson As needed Regions
Contracting Procedures (FTS-475—8243)
* ** * *
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DELEGATION OF EPA CONTRACTING AUTHORITY
c
Associate Director
Superfund/ACRA
(rede i agabia)
I
Branch
Superlund
Regional
Chie f s]
(reasi.gau,
sec.
Regional/Laboratory
Small Purchase Agents
I
DIRECTOR - PCMD
I
I
Associate Director
ADP Prod
Contract Support
tredeleaable)
Director
CMDICIN
(redelegable)
I
Director
CMD/RTP
(redelegable)
Branch
Chiefs
(red a legat*
1 I
I
Branch
Chiefs
I
Contracthig
Officers
Eg :
Branch
Chiefs
Contracting
Officers
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XI. DELEGATIONS
The Director of the Procurement and Contracts Management
Division has delegated to the Associate Directors, Branch Chiefs,
and the Cincinnati and Research Triangle Park Contract Management
Division Directors redelegable contracting officer authority.
These individuals issue contracting officer warrants to their
employees. The Associate Director for Superfund/RCRA Procurement
Operations delegates contracting officer authority to the
Superfund Regional contracting specialists.
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