&EPA
United States
^nmental Protection
Agency
Office of Water Enforcement
and Permits
Washington, DC 20460
September 1989
Pretreatment
Compliance
Monitoring and
Enforcement
Software
User's Guide
Version 2.0
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Pretreatment Compliance
Monitoring and Enforcement
Software
Version 2.0
United States Environmental Protection Agency
Office of Water
Office of Water Enforcement and Permits
Washington, DC
September 1989
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C/834-03—977-OOa/#1O
TABLE OF CONTENTS
1.0 I?FrRODUC’I’ION 1
2 . 0 PCME SYSTEM COMPONEJkTrS . 2
2 . I INSTALLING PCME sOFTWARE 3
2.1.1 Configuration •....•.....••• ••••• ••e••••••...•••• 5
2.1.2 Installation Program . . . . . 6
2.1.3 Manual Installation 8
2 . 2 ACCESSING THE PCME SYSTEM . • 8
2 . 3 CONVERSION INQUIRY SCREEN . • • . . 9
2.4 MAIN MENU SELECTION - MOVING THROUGH THE PCME SYSTEM 10
3.0 THE DATA ENTRY MENu ..... 12
3.1 INDUSTRIAL USER • 14
3.1.1 ExistinglndustrialUser 15
3.1.2 New Industrial User 15
3.2 REGULSATED POLLUTANTS 17
3.3 PRETREATMENT STANDARDS . . . . . . . . . . . . . . 21
3.4 INDUSTRIALUSERSAMPLING DATA 25
3.4.1 EnteringNev Sampling Event 25
3.4.2 EditingaSamplingEvent . 28
3.5 INDUSTRIAL USER REPORTING 29
3.6 CONTROL MECHANISM AND INSPECTIONS .......................... 30
3.7 REASONSFORSIGNIFICANTNONCOMPLIANCE 31
3.8 ENFORCEMENT ACTIONS . . . 32
3.9 PENALTIES COLLECTED 34
3.1OEXITINGTHEDATAENTRYMENU 35
4. 0 THE REPORT GENERATION MENU . . . . . 35
4.1 LIST OF INDUSTRIAL USERS 37
4.2 INDUSTRIAL USER EFFLUENT LIMIT REPORT 37
4.3 INDUSTRIAL USER SAMPLING DATA REPORT 38
4.4 INDUSTRIAL USER EFFLUENT COMPLIANCE REPORT 40
4.5 INDUSTRIAL USER YEARLY COMPLIANCE REPORT 41
4.6 INDUSTRIAL USER COMPLIANCE REPORT 41
4.7 PRETREATMENTPERFORMANCESUMMARY. 42
4.8 STEP—BY-STEP (GENERATING REPORTS) 44
4.9 REPORTING CONVENTIONS . . . . . . . . . . . . . . . . . . 45
4.9.1 Report 3 — Sampling Data Report 45
4.9.2 Report 7 — Pretreatment Performance Summary 45
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TABLE OF CONTENTS (Continued)
5.0 REINDEXING THE PCME SYSTEM 46
6.0 PCME DATA FILES 46
7.0 COMMONPROGRAMQUESTIONS 47
APPENDICES
APPENDIX A - GLOSSARY OF TERMS
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PRETREATMENT COMPLIANCE MONITORING AND ENFORCEMENT TRACKING SYSTEM
FOR PUBLICLY OWNED TREATMENT WORKS
USER GUIDE
1.0 INTRODUCTION
The Pretreatment Compliance Monitoring and Enforcement System (PCME
System) is designed to assist Publicly Owned Treatment Works (POTYs) and other
Control Authorities in tracking an industrial user’s (lU’s) compliance with
applicable pretreatment standards. The menu—driven PCKE System provides an
automated means for maintaining an Inventory of all significant industrial
users, recording the analytical sampling information; submittal of required
reports (e.g., Baseline Monitoring Reports), inspections, and enforcement
actions; and determining significant noncompliance as recommended in EPA’s
“Pretreatment Compliance Monitoring and Enforcement Guidance” issued by the
Office of Water Enforcement and Permits, July 1986. The guidance document
recommends a definition of significant noncompliance to be applied in
evaluating industrial user performance in complying with effluent limits,
reporting requirements, and compliance schedules. The guidance document also
provides a report format (titled the Pretreatment Performance Summary report)
for Control Authorities to use to report their compliance monitoring and
enforcement actions to States and EPA. This PCME automated tracking system
uses EPA’s definition of significant noncompliance and generates a
Pretreatment Performance Summary report. The reader should be familiar with
the concepts contained in EPA’s “Pretreatment Compliance Monitoring and
Enforcement Guidance” document in order to understand how this tracking system
identifies industrial users in significant noncompliance.
This PCME System User Guide provides step—by—step procedures to assist
anyone in operating the system (entering and updating information and gener-
ating reports). The PCME System does not require any special hardvare other
than an IBM or Compatible Personal Computer (PC), a hard disk, and at least
384K of RAM. The PCNE System also assumes that your are running a disk
operating system (DOS).
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2.0 THE PCME SYSTEM COMPONENTS
The PCME System is a user—friendly, menu—driven system that does not
require familiarity with any other computer program. While familiarity with
other computer programs is not required, knowledge of database concepts and
familiarity with the operation of a personnel computer will help you work with
the system. Each screen prompts you to enter the appropriate information by
displaying menu selections and specific on—screen instructions. Using these
menus, you can enter or update data and generate reports. The PCME System
enables the Control Authority to input the information on the facility in a
data—specific screen.
The PCME System is divided into four major functions. Figure 1 presents
a chart illustrating the flow of information through the system and the
interrelationships among the four major functions. They include:
o Entering and/or updating industrial user inventory information and
selecting pollutant parameters to be regulated
o Entering and/or updating pretreatment standards and effluent sampling
information
o Entering and/or updating submittal of reports, control mechanism,
inspections, tracking of enforcement actions, and penalties
o Generating reports to determine compliance and track enforcement
actions and penalties.
The major types of information are tracked on the screens described below:
INDUSTRIAL USER DATA ENTRY SCREEN (industrial user identification information)
o Name
o Outfall
o Identification/User Code Number
o Address
o Contact name
o Phone number
o Categorical or non-categorical industrial user.
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PARAMETERS SELECTION SCREEN (parameters specified in the industrial user’s
permit)
o Conventional and nonconventional parameters selection screen (one
screen)
o Metal, cyanide, and total toxic organic parameters selection screen
(one screen)
o Toxic organics parameters selection screen (five screens)
o POTV defined parameters selection screen (one screen)
EFFLUENT LIMITS DATA ENTRY SCREEN (effluent limits for parameters contained in
the industrial user’s permit)
o Type of Average (i.e., monthly or 4-day)
o Units for each selected parameter
o Maximum and average limits
SAMPLING RESULTS DATA ENTRY SCREEN (obtained during each sampling episode)
o Date sample was obtained
o Type of sample (i.e., self, scheduled, unscheduled, or demand)
o AnalytIcal results
INDUSTRIAL USER REPORTING AND ENFORCEMENT ACTIONS (reports submitted by
industrial users and actions taken by the Control Authority to ensure
compliance)
o Baseline monitoring, 90—day compliance, and periodic reports
o Control mechanisms issued and inspections conducted
o Reasons for significant noncompliance
o Enforcement actions issued
o Penalties collected
The following sections outline the steps necessary to perform each func-
tion and include examples of menus, screens, and reports.
2.1 INSTALLING PCME SOFTWARE
The following steps must be followed in order to properly install the
PCME Version 2.0 Software on your hard disk. It is important that you copy
the PCNE Software onto your hard disk and put the floppy diskette away for
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I. ..
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safe keeping. Otherwise, it will not be possible for you to reinstall the
software if you run into any problems.
2.1.1 CONFIGURATION
Before installing PCME Version 2.0 you vii ]. need to check that your
computer is configured to handle this software. This can be done by examining
your CONFIG.SYS file.
You can find your CONFIG.SYS file in your root directory. (See your DOS
manual for more information). The CONFIG.SYS file should have the following
two commands:
F l LE S. 25
BUFFERS -1O
If your CONFIG.SYS has numbers higher than these, this is fine also. If
you have no CONFIG.SYS, you must create one. The following directions will
illustrate one way to do this. Type the following:
Note: When describing a user action, capital letters
denote pressing a certain key (i.e. ENTER mean
key, CTRL means press the Ctrl key, etc.)
that are underlined
press the Enter
CAUTION! If you already have a CONFIG.SYS file, the following steps viii
erase it...
C> ENTER
C> cd\ ENTER
C> copy con config.sys ENTER
C> FILES.25 ENTER
C> BUFFERS .1O ENTER
C>
(Change to the C: drive]
[ Move to the root directory]
(Invoke the copy command]
(Set maximum open files to 25]
(Press P6)
Nov re-boot your computer by pressing the CTRL , ALT, and DEL keys
simultaneously or turn it off, wait 10 seconds and turn it back on. This
activates the CONFIG.SYS.
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2.1.2 INSTALLATION PROGRAM
An installation program has been included on your PCME diskette (Version
2.0). This installation can be utilized by first—time PCME users and users
that have been using PCME Version 1.1.
If you have been using PCME Version 1.1, you can replace it vith Version
2.0 while keeping all your previous data intact using the install program.
To use the install program:
Step 1 : Insert the PCME Version 2.0 diskette into Drive A:
Step 2 : Switch DOS to the A: prompt
Step 3 : Prom the A: prompt type:
A> pcme ENTER
The PCME tracking system will recognize that you are not running the
software from the hard disk drive as required and will ask you vhether or not
you wish to install PCME on your hard disk (Figure 2).
You have your P diskette in Drive A:
Do you wish to install P ME on your hard disk?
Figure 2
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To continue installation, type Y] and press ENTER and the program viii
prompt you for either the DOS subdirectory you wish to copy the PCME software
into or the DOS subdirectory where your PCME Version 1.1 files are located
(Figure 3). If you are going to convert your Version 1.1 files to Version
2.0. you must specify the subdirectory where your PCHE Version 1.1 files are
located. You must use the following format:
:
Note: See definitions for directory and path in the glossary or see the
DOS manual for help.
Enter the subdirectory in wtuch you wish to copy PCME
*** OR ***
Enter the subdirectory in which your Version 1.1 axe located
(Use the format C:\p IE):
Figure 3
For instance, if you wish to install PCME on your C: drive in the PCME
subdirectory, you would enter:
C:\P NE ENTER
NOTE: The installation program assumes that the A: drive is a floppy disk
drive.
The program vii ]. copy the necessary files into the specified directory
and you are now ready to use the PC1IE Version 2.0 software.
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2.1.3 MANUAL INSTALLATION
To install PCME manually without the install program:
FIRST TIME INSTALLATION
Step 1 : Hake a directory on the hard disk. For example:
C> ENTER change to the C: drive]
C> cd\ ENTER Imove to the root directory]
C> md pcme ENTER [ make a PCHE directory]
C> cd pcme ENTER [ move to the PCME directory]
Step 2 : Copy the files from the floppy disk into the subdirectory you
just created (C:\PCME) on the hard disk:
Place the floppy disk into the A: drive, then type
C> copy a:*.*/v ENTER
***V pJ q(*** THIS INSTALLATION WILL ERASE EXISTING DATA!!
TO REPLACE PCME VERSION 1.1 WITH VERSION 2.0
Step 1 : Move into the subdirectory of the hard disk that contains PCME
and its data files
Step 2 : Copy only these files from the floppy disk to your subdirectory:
C> copy a:pcme.exe c: ENTER [ replace PCME 1.1 with PCHE 2.01
C> copy a:indsamp.dbf C: ENTER
C> copy a:esamp]e.dbf c: ENTER
***VARNING*** COPYING Oruzt PILES NAY ERASE EXISTING DATA!!
2.2 ACCESSING THE PCME SYSTEM
The following procedure describes the steps to follow each time you want
to access the system:
Step 1 : Turn the computer and monitor ON
Step 2 : Turn the printer ON
Step 3 : When the screen displays the C: prompt, move to the directory
you copied the PCME files into and type Ipcme ENTERJ to initiate
the System and to display the MAIN MENU.
C:> cd\pcme ENTER [ change to C:\PCME subdirectory)
C:> pcme ENTER [ access PCMEJ
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NOTE: This manual assumes you are using a computer with a hard
drive. If your system has a MENU that allows you to select dif-
ferent software packages, enter the PCME System as a selection
from this menu or exit the menu to the DOS operating system C:
prompt and proceed by accessing the required subdirectory and
typing (pcme ENTER).
Step 4 : (Optional) “Initializing the PCME System”
The Control Authority official should “initialize” the PCME
System the first time it is used. When you access the system
for the first time, the “Pretreatment Control Authority
Information ” screen will come up. You should then type in the
appropriate information for Control Authority name, address,
contact person, and phone number, and the NPDES permit number.
This only needs to be done once. Thereafter, the name of the
Control Authority will appear automatically at the top of all
appropriate screens and reports. This information can always be
edited by using Option 4 on the Main Menu Selection.
2.3 CONVERSION INQUIRY SCREEN
When you run PCHE VersIon 2.0 for the first time, a conversion inquiry
screen viii appear (Figure 4).
PalE Version 2.0 Conversion Inquiry
Please answer appropriately:
This is the first time I’ve used PalE 1
I want to convert data from PalE 1.1 to P CE 2.0 2
I have already converted my files to PŘlE 2.0 3
Enter Selection:
Figure 4
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If you have never used PCME before, simply enter [ 1) and continue with
the program.
If you are a PCME Version 1.1 user, you will need to convert your data
files from Version 1.1 to Version 2.0. To do the conversion enter (2] and the
program will automatically convert your data files to Version 2.0, reindex the
data files and put you at the PCME Main Menu.
If you have already converted your files to Version 2.0, enter 131.
If you wish to exit PCME to DOS enter 101.
NOTE: The conversion inquiry screen will only appear the first time you run
PCME Version 2.0. If you make a mistake and wish to get the conversion
inquiry screen again, you will have to exit PCME to DOS. Move to the
directory you copied the PCME files into and erase a file called:
VER2.MEM. Then reaccess PCME by typing (pcme ENTER ] and the conversion
inquiry screen will reappear.
C:> cd\pcme ENTER Imove to PCME directory]
C:> erase VER2.MEM ENTER (erase VER2.MEM file]
C:> pcme ENTER Ireaccess PCHEJ
2.4 THE MAIN MENU SELECTION - MOVING THROUGH THE PCME SYSTEM
A standard set of procedures has been developed to help you move through
the menu and data entry screens. Each menu screen prompts you to “Choose
Desired Activity.” At this prompt, enter the number associated with the
desired menu selection and press the Enter Key (i-’] to process the selection.
The MAIN MENU SELECTION (Figure 5) allows the user to select the follow-
ing options:
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MAIN MENU SELECTION
Data Entry Menu 1
Report Generation Menu 2
Reindex System 3
Revise Control Authority Data. • .4
Exit System and Return to DOS. . .0
Choose Desired Activity:
Figure 5
1. Data Entry Menu (enter or update information)
2. Report Generation Menu (generate reports that determine compliance,
significant noncompliance, or list enforcement actions, penalties,
etc.)
3. Reindex system (reindex data files edited outside of the PCME system)
4. Revise Control Authority data
5. Exit system and return to DOS
Select one of the five options above, from the MAIN MENU SELECTION as follows:
Step 1 : At the prompt “Choose Desired Activity:” enter the number cor-
responding to the selected option.
Step 2 : After choosing an option, Press ENTER and continue to follow
instructions on the new Menu screens.
If option 1 or 2 is selected, a more detailed menu viii be
displayed.
If option 3 is selected, each data file name (e.g., parameter,
industry) viii be displayed in the lover right-hand corner of
the screen as it Is reindexed.
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If option 4 is selected, the Control Authority information
screen will be displayed and you may edit any appropriate
information.
If option 0 is selected, DOS C: prompt will be displayed and you
may:
a) Turn off the computer.
b) Enter (PCMEJ to reaceess the PCME System.
c) Enter any other DOS command.
3.0 THE DATA ENTRY MENU - OPTION 1 ON THE MAIN MENU SELECTION SCREEN
Select Option 1 from the MAIN MENU SELECTION to display the DATA ENTRY
MENU (Figure 6). The DATA ENTRY MENU allows you to enter, edit, and examine
information on the following:
DATA ENTRY MENU
Industrial User (add, edit, or delete) 1
Regulated Pollutants (select pollutants) 2
Pretreatment Standards (enter pollutant limits) 3
Industrial User Sampling Data 4
Industrial User Reporting . 5
Control Mechanism and Inspections 6
Reasons for Significant Noncompliance 7
Enforce mentActjons B
Penalties Collected 9
Return to Main Menu 0
Choose Desired Activity: 0
Figure 6
o Industrial User
o Regulated Pollutants
o Pretreatment Standards
o Industrial User Sampling Data
o Industrial User Reporting
o Control Mechanism and Inspections
o Reasons for Significant Noncompliance
o Enforcement Actions
o Penalties Collected.
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To use the Data Entry Ilenu,the following steps are taken:
Step 1 : At “Choose Desired Activity”, select one of nine options from
the DATA ENTRY MENU.
Step 2 : Press ENTER.
Step 3 : For all options except Option 0, Return to Main Menu, you must
enter the industrial user identification code at the “Enter
User Code” prompt.
Step 4 : Press ENTER .
If the industrial user code is already in the system, press
ENTER and go to Step 6.
If the Industrial user code is not already in the system, the
system viii prompt:
“User code number not found.
Do you wish to continue with new code number ? YIN?”
Step 5 : Type (Y] to enter new industrial user code and press ENTER .
OR
Press ENTER (default is set for “N”) to return to the “Choose
Desired Activity” prompt.
Step 6 : At the “Outfall” prom!t, press ENTER when desired outfall
setting is displayed.
ThIs is done by pressing the spacebar to toggle between FAC,
001, and 002. Any other outfall type may be typed over the
default setting.
1 Each industrial user entered into the PCME System must be assigned a unique
code or identification number; up to 9—digits or characters may be entered.
This code viii be used throughout the system to identify the industrial user.
A report can be generated which lists all industrial users and their
corresponding user code (see Section 4.1).
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3.1 INDUSTRIAL USER
CHOOSE OPTION 1 to display the INDUSTRIAL USER entry screen (Figure 7).
INDUSTRIAL MONITORING SYSTEM
Anytown WWTP
INDUSTRIAL DISCHARGER DATA ENTRY SCREEN
INDUSTRIAL USER NAME: (Industry 001 )
OUTFALL: (FAC] INDUSTRIAL USER CODE: (001
STREET ADDRESS: (1st Street )
CITY: (Anywhere ) STATE: (ZZ)
ZIP: (12345—
Enter “C” for Categorical or “N” for Noncategorical (C)
Add (M]etals, (O3rganics, (C)onventiona ls/Nonconventiona ls, (A)dd Others
(Q3uit - no data saved — return to Menu (S]ave - return to Menu
(R)edo the above entries (M,O,C,AQ,S or R)?
Figure 7
2 Each industrial user is also assigned one or more outfall(s). More than one
outfall can be assigned to an individual industrial user where several
connections to the sanitary sever exist. The outfall corresponds to the
number of unique discharges for which the industrial user has a permit. The
default (one outfall) is set equal to “FAC” which equates to facility. A
Control Authority may choose to designate more than one outfall for an
industrial user. If, for example, the industrial user has seasonal effluent
limits, Outfall 001 could be equal to the limits associated with the period
August to November, and Outfall 002 equal to the limits associated with
December to July. In another case, multiple outfalls could be assigned to an
industrial user if the industrial user had two different categorical
processes: Outfall 001 could be used to identify the first categorical
process, and Outfall 002 used to identify the other categorical process. The
specific way in which the outfall is established is left to the discretion of
the Control Authority.
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3.1.1 EXISTING INDUSTRIAL USER
If data are for an existing Industrial User, an industry options screen
will appear after you have entered the user code and outfall (FIgure 8).
DATA ENTRY MENU
Industrial User (add, edit, or delete) 1
Regulated Poll .
Pretreatment St Industrial User
Industrial User
Industrial User Edit Industrial User 1
Control Mechani Delete Industrial User 2
Reasons for Sig Edit User Code 3
Enforcement Act Return to Data Entry Menu 0
Penalties Colic
Choose Desired Activity: 1
ENTER USER CODE 001 OUTFALL FAC
Press space Bar to Toggle Outfall - or- Type in Code
Figure 8
CHOOSE OPTION 1 to edit existing information about an industrial user.
CHOOSE OPTION 2 to delete an industrial user or an industrial user’s
outfall and all accompanying data completely from the PCME system.
NOTE: To delete an industrial user with multiple outfalls, each outfall
must be deleted separately using the above procedure.
CHOOSE OPTION 3 to edit an industrial user code.
3.1.2 NEW INDUSTRIAL USER
If data are for a new Industrial User, enter the following information:
Step 1 : At INDUSTRIAL USER NAME, type the name of the industrial user as
it is contained in the permit. Press ENTER.
Step 2 : At CONTACT NAME, type the name of your primary contact at the
industry. Press ENTER.
Step 3 : At PHONE #, type the phone number of your primary contact.
Press ENTER.
Step 4 : At STREET ADDRESS, type the street where the industrial user is
located as contained in the permit. Press ENTER .
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Step 5 : At CITY, type city where the industrial user is located, unless
system has been initialized. Press ENTER . [ Note: If the
system has been initialized, the City where the POTV is located
will be displayed. You can enter the name of the city if it is
different from the city where the POTV is located.J
Step 6 : At STATE, type state where the industrial user is located (use 2
letter standard abbreviation), unless system has been
initialized. Press ENTER.
Step 7 : At ZIP, enter the 5—digit zip code for the industrial user,
unless system has been initialized. Space is provided to enter
the additional 4—digit zip code, if known.
Step 8 : Identify industrial user by typing “N” for noncategorical or by
pressing ENTER if industrial user is categorical (default is set
for “C”). Since PCME separates categorical and noncategorical
industries when generating Pretreatment Performance Summary
reports, this is a critical distinction.
After typing in the appropriate address information on the Industrial
Discharger Data Entry Screen, you have 2 options:
Press key to move directly into the first pollutant parameters
selection screens. (These screens can also be accessed by choosing Option 2,
Regulated Pollutants, on the Data Entry Menu, and are discussed in more detail
in Section 3.2.)
OR,
Press ENTER when cursor is in the last field of the screen to display the
Activity Options Prompt:
Add [ Cjonventionals/Nonconventionals, [ Mietals, (Ojrganics, IAIdd others,
(Qjuit — no data saved — return to Menu, (Sjave — return to Menu, (Rjedo the
above entries
Enter the letter corresponding to the desired Option and Press ENTER .
The choices are:
IMletals — to select metals, cyanide, and total toxic organic parameters
(Ojrganics — to select toxic organic parameters (first of 5 screens
displayed)
(Cjonventionals/nonconventionals - to select parameters
(AJdd others — to select POTV defined parameters
IQJuit — no data saved — return to Menu — this command returns you to the
data entry menu without saving .any of the data that has been entered
(Sjave — return to Menu — this command returns you to the data entry menu
and saves all data that have been entered
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(Rjedo the above entries — this command allows you to correct any of the
data that have been entered and/or add more data before saving those
which have already been entered.
3.2 REGULATED POLLUTANTS
SELECTING OPTION 2 from the DATA ENTRY MENU displays the Regulated
Pollutants screen (Figure 9)•3 The Regulated Pollutants screen allows you to
choose which pollutant parameter screen you wish to go to. The parameter
selection screens are a series of screens that enable you to select the
specific pollutant parameters that are included in the industrial user’s
permit:
DATA ENTRY MENU
Industria
Regulated
PretreatE
Regulated Pollutants
Industrial
Industrial
Control Me
Reasons fo
Enforcemen
Penalties
Select Conventional & Non-Conventional Paraaeters 1
Select Meta1s CM, and ‘11 0 Parameters 2
Select Toxic Organics Parameters 3
Select Other Pollutant Parameters 4
Return to Data Entry Menu 0
Choose Desired Activity: 0
ENTER USER CODE 001 OUTFALL FAC
Press Space Bar to Toggle Outfall - or— Type in Code
Figure 9
(1) Conventionals/non—conventionals,
(2) Metals,
(3) Organics, (first of five screens)
(4) Other pollutants,
(0) Return to Data Entry Menu.
3 me pollutant parameters screens are accessible from both Option 1 and Option
2 to make data entry easy and efficient. For example, after opening a new
industrial user file, you can immediately select pollutant parameters by
pressing the PgDn key after the Industrial Discharger Data Entry Screen data
have been entered. On the other hand, Option 2 from the DATA ENTRY MENU
offers you direct access to any of the pollutant parameter screens without
first having to “page through’ t irrelevant screens.
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Select the desired parameters selection screen by entering the
corresponding option number. You can access all of the parameter screens,
either by choosing the parameter options by the corresponding number, or by
accessing any specific screen, and then moving to the next or previous screen
by pressing and PgUp keys accordingly.
Vhen the parameters selection screens are initially displayed, all para-
meters are in the non—selected mode (“N” in the SELECT column) (Figure 10.)
Anytown WWTP
IU NAXE: Industry 001 iu CODE• 001
CONVENTIONAL AND NON-CONVENTIONAL PARAMETERS OUTFALL; FAC
PARAMETERS
SELECTED
SELECTED
Flow, total
(N]
Phosphorus
(N]
Flow, dilute
(N)
Sulfide
(N]
BOD5
(N)
Fluoride
(N)
OD
(N)
Chloride
(N)
TSS
(N]
Phenols (4AAP)
(N]
TS
(N]
pH
Oil and grease
(N]
(N]
Ammonia
(N]
Ammonia, nitrogen
(N]
Nitrite
(N]
Nitrate
(N]
Temperature
(N]
Enter “Y” to select pollutant. Press “PgDn M to go to next page, “PgUp” to go
to previous page, and u— on last cell to continue.
Figure 10
A parameter can be selected by typing (YJ in the SELECT column.
A parameter can also be deselected by retyping (NJ in the SELECT column.
NOTE: If a parameter is deselected and saved, all effluent limit
data and sampling data for that parameter will remain
intact and will still be reported.
After choosing Option 2, Regulated Pollutants, and entering the user code
and outfall information, perform the following steps to select or deselect
parameters.
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Step 1 : When “Choose Desired Activity” is prompted on the Regulated
Pollutants screen, enter the number corresponding to the desired
parameter category.
Step 2 : Press ENTER .
The chosen PARAMETER SELECTION SCREEN will be displayed. Use
the Down-Arrow key or t p-Arrow key to move through the para-
meters. To move immediately to the last parameter on a screen,
press the CTRL and END keys simultaneously. To move immediately
to the first parameter on the screen, press the CTRL and HOME
keys simultaneously. See Figures 10, 11, 12, and 13 for
examples of the parameters screens.
Anytown wvip
IU NAME: Industry 001 IU CODE’ 001
METALS, CX, AND TTO PAWCETERS OUTFALL: FAC
PARAMETERS SELECT
Antimony [ N]
Arsenic (N]
Asbestos [ N]
Beryllium (N]
Boron (N)
Cadmium (Y]
Calcium (N)
Chromium (Y]
Chromium,hex (N]
Cobalt (N]
Copper (1]
Cyanide (Y)
Cyanide, A (N]
PARAMETERS SELECT
Gold [ N]
Iron (N)
Lead [ Y]
Manganese (N]
Mercury [ N)
Molybdenum (N)
Nickel (Y)
Platinum (N]
Selenium (N]
Silver (Y]
Tin (N]
Tungsten (N]
Zinc (Y]
PARAMETERS SELECT
Total metals
(Cu, Cr, Ni, Zn) (N)
O [ Y3
Enter N N to select pollutant. Press PgDn to go to next page, PgUp 1 ’ to go
to previous page, and •— on last cell to continue.
Figure 11
Anytown wwrp
IU NAME: Industry 001 IU CODE: 001
TOXIC ORGANICS PARAMETERs OUTFALL: FAC
PARAMETERS SELECT
PESTICXDES,PCBs,$ RELATED COMPOUNDS
Acrolein (N)
Aidrin (N)
Chiordane (N)
ODD (N]
DDE (N]
DOT (N]
Dieldrin (N]
Endosulfan/endosulfan sulfate (NJ
Heptachlor (NJ
Neptachlor epoxide [ NJ
Haxachiorocyclohexane
(a, , 6 isomers) ENJ
PARAMETERS SELECT
Hexachiorocyclobexane
(Lindan.) (N]
Isophorone (N]
TCDD (N)
Toxaphene (NI
PCBs (N]
2—Chlcronaphthalene (N]
MALOGEXATED ALIPHATIC HYDROCARBONS
chloromethane (N)
Dichioromethane (NJ
chloroform [ N]
ch loroethane (NJ
1,1—Dichioroethane (N)
Enter RYN to select pollutant. Press PgDnU to go to next page, PgUp” to go
to previous page, and ‘— on last cell to continue.
Figure 12
19
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INDUSTRIAL MONITORING SYSTEM
Anytown WWTP
IU NAME: Industry 001 Ill CODE: 001
OTHER POLJ’r s PJ ETERS OUTFALL: FAC
PARAMETERS SELECT
PARAMETERS SELECT
(
C
(
(
[
(
C
(
(
(
C
(
(
](N]
3(N)
3(N)
3(N)
)(N]
](N)
)(N)
3(N)
](N)
3(N)
3(N)
](N3
)(N]
(
[
(
(
(
(
C
(
(
C
(
(
(
(N]
(N]
(N]
(N]
(N)
(N]
(N]
(N]
(N)
(N]
(N]
(N]
(N]
Enter “Y” to select pollutant. Press NPqUpSS to go to previous page,
and i— on last cell to continue.
Figure 13
NOTE: You have the ability to define your own parameters on the
OTHER POLLUTANT PARAMETERS screen (Figure 13). This is
accomplished by typing the name of the parameter under the
PARAMETERS column and selecting the parameter with a “Y”
under the SELECT column. You can define up to 26 parameters.
Any parameter can be changed by typing over the name.
However, this will the parameter for every industrial
user.
Step 3 : Press (YJ to select a parameter; press (NJ to deselect.
Step 4 : Press Down-Arrow to move to next parameter.
After entering (TI or (NJ in the last parameter of the last
screen,
Step 5 : Press PgDn to move to next parameter screen, or ENTER to display
the Activity Options Prompt. The PgDn or PgUp keys can be
pressed at any time during the selection of parameters to move
through the screens of parameters.
Step 6 : When at the Activity Options prompt, follow screen commands to
add parameters, save or edit data, or quit and return to menu.
Step 7 : Press (SJ and ENTER to save data.
The system will save all of the parameter selection data entered
and return you to the DATA ENTRY MENU.
20
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3.3 - PRETREATMENT STANDARDS
CHOOSE OPTION 3 , Pretreatment Standards, from the DATA ENTRY MENU to
display the Pretreatment Standards Screen. (See Figure 14.)
Anytown WWTP IT) CODE: 001
IT) NAME: Industry 001 OTJTFALL: FAC
PRETREATMENT STANDARDS DATA ENTRY SCREEN
LIMITS
PARAMETERS
UNITS DAILY
MAX MONTH AVG
Cadmium
Chromium
(mg/i) (.69
(mg/i) (2.77
(.26 )
(1.71 3
Copper
Cyanide
Lead
Nickel
Silver
Zinc
TTO
(mg/i) (3.38
[ mg/i] (1.2
(mg/i] (.69
(mg/i) (3.98
(mg/i) [ .43
[ mg/i] (2.61
(mg/i) (2.13
C I C
( I (
( I (
(2.07 )
( )
J [ .43 )
3 (2.38 3
] (.24 1
) [ .65 3
1 (
it I
I ( ]
] ( I
PRESS ‘ OR ‘L’ TO MOVE POINTER AND TO ENTER DATA
WHEN FINISHED PRESS ‘CTRL END’ TO SAVE DATA OR ‘CTRL Q’ TO ABORT
Figure 14
The Pretreatment Standards Screen enables you to enter effluent limits or the
appropriate unit of measure (e.g., temperature, pH) for each of the parameters
previously selected from Option 2.
NOTE: If you have not previously selected regulated pollutants
(Option 2), the system will prompt an error message on
the screen when you attempt data entry and return you to
the MAIN MENU.
The following information must then be entered for each of the selected
parameters:
o The type of average that should be determined for each parameter
The type of average should be obtained from the Industrial user’s
permit. There are two types of averages which can be entered for each
industry: monthly and 4—day. The type of average field will default
to monthly. This can be changed to 4—day by pressing the spacebar.
Pressing the spacebar again returns monthly to the field. The system
viii not allow any other type of average to be entered.
21
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o The units of measure for the selected parameter
The system is designed to default to concentration in milligrams per
liter (mg/l) for most parameters. Flow will default to gallons per
day (gpd), temperature to degrees Celsius (C), and pH viii not have
units. The units may be changed by either pressing the spacebar or
entering the desired units.
The following units will be displayed by pressing the spacebar:
o milligrams per liter (mg/i)
o micrograms per liter (pg/i)
o pounds per day (lb/d)
o kilograms per day (Kg/d)
NOTE: The system is not
expected to enter
sampling data in
you do not enter
units, PCME will
o gallons per day (gpd)
o degrees in Celsius (C°)
o blank for pH
designed to convert units. You are
effluent limits information and
the units specified in this field. If
effluent and sampling data in the proper
not calculate compliance correctly.
o The effluent limits present in the industrial user’s permit
The daily maximum and average limits should be entered.
If more than one set of limits is to be entered for an individual
parameter, for example, interim and final limits, then the
industrial user should be assigned multiple outfalls, where each
outfall corresponds to an individual set of limits (i.e., outfall
001 will represent the interim limits, while outfall 002 will
represent the final limits. Sampling data should be entered for
outfall 001 until final limits become effective; thereafter
sampling data should be entered for outfall 002).
For pH, enter the upper limit in the Maximum Limit Field and the
lower limit in the Average Limit Field.
If you want to track a parameter
monthly limit you must blank out
fields.
that does not have a daily or
both the daily and monthly limit
To display the Pretreatment Standards Screen:
Step 1 : Select Option 3 from the DATA ENTRY MENU.
Step 2 : Enter the industrial user code and press ENTER .
Step 3 : Enter the Outfall.
Press ENTER .
Step 4 : Choose desired sample type by pressing the spacebar to toggle
between the monthly and 4—day values. Press ENTER .
The selected parameter(s) will be displayed.
22
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The screen can display only 12 parameters at one time. Pressing
either the Down—Arrow or the Up-Arrow viii:
o Bring other parameters into view
o Allow you to move through the list of parameters. (The Arrow
in the left-hand column indicates which parameter will be
illuminated when the ENTER key is pressed.)
Pressing ENTER will:
o Illuminate a field
o Activate a blinking cursor
o Accept the entry and mřve to the next field
Step 5 : Press either the Down-Arrow or Up-Arrow to move to the desired
parameter.
Step 6 : Press ENTER .
The Units field viii illuminate.
Press the spacebar to toggle through the units or type in other
units. Vhen the units of choice are displayed or typed in,
Step 7 : Press ENTER .
The Daily Maximum field will illuminate.
Step 8 : Enter Daily Maximum Limits or upper limit for pH.
Step 9 : Press ENTER .
The Average field will illuminate.
Step 10 : Enter Average Limits or lover limit for pH. Press ENTER .
NOTE: If a parameter has only a daily maximum limit, do not
enter a value for the Monthly Average Limit. Instea ,
use the spacebar or delete key to erase the 0 (zero) that
is displayed in the field . This viii cause the system to
suppress the calculation of a monthly average for the
parameter. Failure to do so will cause the system to
calculate a monthly average for the parameter with a
limit of 0 (zero).
When all effluent limits have been entered or updated,
Step 11 : Press CTRL and END keys together to save the data.
ROTE: If a mistake has been made, you can press the CTRL and
10] keys together to abort the entry process and return
to the DATA ENTRY MENU. No data will be saved.
23
-------
Step 12 : You will be prompted to enter the month and year that the
saved limits became effective (Figure 15). All previous
sampling data, before the specified month, will be reported
with their old limits.
NOTE: Any new sampling event that is entered after the new
limits have been saved, even if the sampling data is
before the effective date of the new limits, will be
saved with the new limits.
Enter the numeric month that new limits became effective.
Press ENTER .
Enter the year that new limits became effective. Press
ENTER and the data will be saved. You viii be returned to
the DATA ENTRY MENU.
Anytovn WWTP XU CODE: 001
IU NAME: Industry 001 OUTFALL: FAC
P TREATMENT STANDARDS DATA ENTRY SCREEN
LIMITS
PARAMETERS UNITS DAILY MAX MONTH AVG
Cadmium (mg/i) (.69 3 (.26 3
Chromium (mg/i] (2.77 3 (1.71 ]
Copper (mg/i] (3.38 3 (2.07 ]
Cyanide (ag/i) (1.2 3 (
Lead (mg/i] (.69 3 (.43
Nickel (mg/i) (3.98 3 (2.38
Silver ( mg/i) ( .43 3 ( .24
Zinc
TTO
Month when limits are effective: 01
Year when limits are effective: 89
ENTER MONTH (01-12) AND YEAR (00—99) AND PRESS ‘ENTER’ —
Figure 15
To enter limits for a second outfall for the same industrial user, or to
enter effluent limits for a different industrial user, select Option 3 again
and follow the same procedures (these procedures should also be followed to
update effluent limits).
24
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H/834-03-977-OOa/ *9
3.4 INDUSTRIAL USER SAMPLING DATA
CHOOSE OPTION 4 to display Industrial User Sampling Data Entry screen
(Figure 16). In order to enter or edit sampling data, you must have first
selected regulated pollutants (Option 2), or the system will return you to the
MAIN MENU.
3.4.1 ENTERING A NEW SAMPLING EVENT
To ENTER effluent sampling data for a new sampling event:
Step 1 : Select Option 4 from the DATA ENTRY MENU.
Step 2 : Enter the industrial user code and Press ENTER.
Step 3 : Enter the Outfall. Press ENTER .
After you have entered the outfall, an auxiliary menu screen,
Industrial User Sampling Data Editing Menu will be displayed
that will enable you to choose between entering or editing
sampling data (see Figure 16). If you select option one, the
data entry screen will be displayed (see Pigure 17). The system
will display the list of parameters that have been selected for
the industrial user, as well as the maximum and average limits,
and the units of measure for each parameter. The following
steps should be followed to complete entry of the sampling data
DATA ENTRY MENU
Industrial
Regulated Industrial User sampling Data
Pretreatne —
Industrial Enter Industrial User sampling Data 1
Industrial Edit Industrial User sampling Data 2
Control Me
Reasons fo Return to Data Entry Menu 0
Eflorcemer
Penalties choose Desired Activity: 0
ENTER USER CODE 001 OUTFALL FAC
Press space Bar to Toggle Outfall -or- Type in code
Figure 16
25
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Step 4 : Enter the date on which the samples were obtained. Press ENTER.
NOTE : Several sampling events are likely to occur for any
given Industrial User. You must scrupulously record the
date of each sampling event on each INDUSTRIAL USER SAMPLING
DATA ENTRY SCREEN so that compliance for the reporting
period can be determined correctly and so that the record
for a particular sampling date can be found if updating or
editing (Option 2) becomes necessary.
Step 5 : Enter the type of samples by pressing the spacebar and toggling
between the following four choices:
o Self — sampling conducted by industrial user per Control
Authority’s request or required by permit.
o Scheduled — inspection/sampling with prior notice to the
industrial user (1 week to 1 month in advance)
o Unscheduled — inspection/sampling not scheduled in advance
with the industrial user (unannounced, no prior notice or
only minimum notice where necessary to gain access)
o Demand — inspection/sampling initiated in response to a known
or suspected violation.
PCME has the ability to track up to 4 different sampling events for one
day, provided that they are different types of sampling (i.e., self,
scheduled, unscheduled, or demand). If you enter two or more sample events on
the same day which are the same type, you will have trouble editing one or
more of those sampling events.
NOTE: Once entered, the sample date and the type of sample
taken cannot be changed from this screen. To edit this
information, you must exit and then choose Option 2 from
the Industrial User Sampling Data auxiliary screen. When
the appropriate choice is displayed, press ENTER.
Step 6 : Enter the appropriate sampling result for the first
parameter.
If you want to represent missing values or a parameter not
being sampled, enter blanks by pressing the spacebar. Press
ENTER .
NOTE: Less than values are not accepted by the system. If
the sample has been reported as below the detection limit
then it is up to the Control Authority to enter an
applicable value (zero, half the detection limit, detection
limit).
26
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Step 7 : Press Dovn—Arrov to place the cursor in the sample space for
the next parameter.
Step 8 : Press ENTER .
Repeat Steps 6, 7, and 8 until all data have been entered.
The INDUSTRIAL USER SAMPLING DATA ENTRY SCREEN v iii display a maximum of
nine parameters at a time. When the cursor is in the last field on the
screen, press the Dovn-Arrov to display additional parameters and use the
Down-Arrow or Up—Arrow keys to move through parameters.
NOTE: If a mistake has been made, for example, the wrong
sampling data has been entered, you have two options: 1)
press the CTRL and (03 keys at the same time to abort the
entry process and return to the DATA ENTRY MENU; no data
will be saved; or, 2) press the Down-Arrow or Up—Arrow
keys to move to the sampling data to be corrected.
After all sampling results data have been entered,
Step 9 : Press CTRL and END at the same time to save the data. The
screen viii prompt: “Would you like to enter another sample?
(7)”. You have the option of entering additional sampling data
by hitting return, or by typing (NJ to return to the DATA ENTRY
MENU screen.
Anytown wr
IU NAME: Industry 001 pj CODE:OOi OUTFALL:FAC
PARk ETERS
EFFUJ’ENT LIMITS
UNITS
SAMPLE
01,01/ag
mo/day/yr
SELF
DAILY
MAXIMUM
MONTH
AVERAGE
Cadmium
Chromium
Copper
Cyanide
Lead
Nickel
Silver
Zinc
O
.69
2.77
3.38
1.2
.69
3.98
.43
2.61
2.13
.26
1.71
2.07
.43
2.38
.24
.65
mg/I
ag/i
mg/i
mg/i
mg/i
mg/i
mg/i
ag/i
mg/i
‘.5
3.4
4.5
1
.70
1.3
.055
.9
Enter Sample information and press ‘ .
Figure 17
27
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3.4.2 EDITING A SAMPLING EVENT
To EDIT an existing sampling event, select Option 2 from the Industrial User
Sampling Data entry menu. The system viii ask for the date of the sampling
event to be edited (date that was entered on the INDUSTRIAL USER SAMPLE DATA
ENTRY SCREEN at the time of initial record), and the sample type of that date
to be edited (Figure 18).
DATA ENTRY MENU
Industrial
Regulated Industrial User Sampling Data
Pretreatme
Industrial Enter Industrial User Sampling Data 1
Industrial Edit Industrial User Sampling Data 2
Control Me
Reasons fo Return to Data Entry Menu 0
Enforcemer
Penalties Choose Desired Activity: 2
SELF
Enter the date for the samples you wish to edit:Ol/0l/89
Enter sample type to be editted. Use SPACE BAR to toggle.
Figure 18
Step 1 : Select Option 2 from the Industrial User Sampling Data auxiliary
screen.
Step 2 : Enter the date of the sampling event to be entered. Press
ENTER .
The system viii display the list of parameters that have been
selected for the industrial user, the maximum and average
limits, the units of measure, and the sample results for each
parameter.
Step 3 : Toggle which sample type for the specified sampling date, you
wish to edit by pressing the spacebar. If only one sampling
event occurred on that date, you vii ]. not need to toggle. After
the appropriate sample type is shown, press ENTER.
Step 4—8 : Same as for Option 1 (Enter Industrial User Sampling Data).
28
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3.5 INDUSTRIAL USER REPORTING
CHOOSE OPTION 5 , Industrial User Reporting, from the Data Entry Menu to
track industrial user reporting requirements. You may enter due dates and the
actual date of receipt for 3 types of reports —— baseline monitoring reports,
90—day compliance reports, and periodic reports.
To set up the reporting schedule for an Industrial User:
Step 1 : Select Option 5, Industrial User Reporting. Press ENTER.
Step 2 : Type in industrial user code and outfall. Press ENTER .
The Industrial User Reporting entry screen viii be displayed
(Figure 19).
Anytown wwrP
INDUSTRIAL USER REPORTING
ITDI DATE DUE DATE RECEIVED V i CODE:0O1
Baseline Monitoring Report 02/24/84 02/12/84 OUTFALL: FAC
90—Day Co p1iaflCe Report 09/30/84 10/15/84
Periodic Reports
TITLE DATE DUE DATE RECEIVED
Periodic 01/01/85 01/15/85
periodic 07/01/85 07/12/85
periodic 01/01/86 01/02/86
Periodic / / / /
Type in Date and Press (s_J]
Tig are 19
Step 3 : Type in due dates and, if available, the actual date of receipt
of the report. Press ENTER . Dates for the Baseline Monitoring
Report or 90—day Compliance Report may be omitted by pressing
ENTER. In order to enter a periodic report that has been
received, a due date must be entered.
Step 4 : Use commands on the screen to edit or save data, scroll through
data, or abort the entry and return to the Data Entry Menu.
29
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3.6 CONTROL MECHANISM AND INSPECTIONS
CHOOSE OPTION 6 , Control Mechanism and Inspections, to track the issuance
of control mechanisms and inspection data. You can enter the dates of issue
and expiration for the control mechanism. You can also enter inspection
information, including the type of inspection (sampling or nonsampling) and
the date that the inspection was conducted.
To enter data:
Step 1 : Select Option 6. Press ENTER.
Step 2 : Enter industrial user code and outfall. Press ENTER .
The Control Mechanism and Inspection entry screen will be
displayed. (Figure 20.)
IU CODE:00l
AflYtOWfl ‘ ‘ OUTFALL: FAC
Control Mechanisms & Inspections
DATE ISSUED DATE EXPIRED
CONTROL )(ECRANISM 01/01/89 01/01/91
INSPECTION CONDUCTED
TYPE OF INSPECTION DATE OF INSPECTION
Sampling 01/01/89
Sampling 01/15/89
Non—Sampling 04/01/89
(Space Bar) Toggles Types of Inspections
(.1) Next Inspection (PgDn] Next page
(tJ Previous Inspection (PgUp] Previous page
(Ctrl—End] Saves Data (4—13 Confirms Choices
(Ctl-Q] Aborts operation and returns to Data Entry Menu.
Figure 20
Step 3 : Type in the appropriate dates for the Control Mechanism. Press
ENTER.
Step 4 : Press spacebar to toggle between sampling and nonsampling
inspections. Press ENTER . [ Note: A sampling inspection is one
in which actual vastevater samples were collected for analysis
by the POTV.J
Step 5 : Enter the date on which the inspection was conducted. Press
ENTER .
30
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Step 6 : Repeat Steps 4—5 to enter additional inspection information or
save data and return to Data Entry Menu by following commands at
the bottom of the screen.
NOTE: Although you have entered a sampling date in Option 4,
Industrial User Sampling Data Entry, the system does not
automatically enter this date in Option 6. You can use
the date in Option 4 to record the data of sample
analyses. Option 6 should be used to record the date the
sample was collected.
3.7 REASONS FOR SIGNIFICANT NONCOMPLIANCE
CHOOSE OPTION 7 , Reasons for Significant Noncompliance, to track other
reasons f or significant noncompliance. To enter data on compliance:
Step 1 : Select Option 7. Press ENTER.
Step 2 : Enter industrial user code and outfall. Press ENTER .
The Reasons for Significant Noncompliance entry section viii be
displayed. (Pigure 21.)
Anytoim WWTP
Reasons for Significant Noncompliance IU CODE:OO1
OUTFALL: TAC
Reasons for SNC Date Comment
‘Any other violation of efflue 03/12/88 Pass Through
Failure to accurately report 08/01/88 Failure to submit 6 month rep
(Space Bar) Toggles Other Reasons for SNC
(.u J] Adds Reason for SNC (1k] Next Reason for SNC
(Ctrl—F] Shows the full reason for SNC
tCtrl-End] Saves Data; Returns to Data Entry Menu
(Ctrl-Q] Quits (No Save); Returns to Data Entry Menu
Figure 21
Step 3 : Choose the reason(s) listed below for the industrial user’s
status of significant noncompliance (SNC) by toggling through
the choices with the spacebar:
o Any other violation of effluent limit that the Control
Authority believes has caused interference, pass—through, or
endangers health.
31
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o Any discharge that has caused Imminent endangerment to human
health, welfare, or the environment.
o Failure to accurately report non—compliance.
o Any other violation that the Control Authority considers to
be significant.
You can read the full reason for significant noncompliance
by pressing the CTRL and (FJ keys together. Press ENTER at
appropriate choice.
NOTE: If you are editing or entering additional information for
an industrial user be careful to use the Down—Arrow key
to place the cursor on the proper line to edit or on a
blank line to enter additional Information. Otherwise,
you may change existing information.
Step 4 : Enter date of industrial user’s status of being in
significant noncompliance and any additional comments, If
desired. Comments can be up to 80 characters in length.
Step 5 : Follow commands at the bottom of the screen to edit, save,
or enter additional data.
3.8 ENFORCEMENT ACTIONS
CHOOSE OPTION 8 , Enforcement Actions, to track the types of actions taken
against an industrial user. Types of Enforcement Actions are listed below:
o Notice of Violation
o Administrative Order
o Civil Suit
o Criminal Suit
o Significant Violators
o Other Actions (sever bans, etc.)
o Compliance Schedule
Step 1 : Select Option 8. Press ENTER.
Step 2 : Enter industrial user code and outfall. Press ENTER .
The Enforcement Action entry screen viii be displayed. (Figure
22.)
32
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Anytown WWTP
IU CODE:OO1
ENFORCEMENT ACTIONS OUTFALL: FAC
TYPE OF ENFORCEMENT ACTION DATE OF ENFORCEMENT ACTION
‘Notice of Violation 12/10/86
Other Actions (sewer bans, etc.) 09/01/88
Notice of ViolatiOn 01/17/89
Significant Violators 02/15/89
(Space Bar) Toggles Types of Enforcement Actions
(.1) Next Enforcesent Action [ PgDn) Next page
(I) Previous Enforcement Action (PgUp] Previous page
(Ctrl—End] Save Data [ — Confirms Choices
(Ctl-Q] Aborts -oeration and returns to Data Entry Menu.
Figure 22
NOTE: If YOU are editing or entering additional information for
an industrial user be careful. to use the Down-Arrow key
to place the cursor on the proper line to edit or on a
blank line to enter additional information. Otherwise,
YOU may change existing information.
Step 3 : Choose the type of enforcement action taken against the
industrial user by pressing the spacebar to toggle through
options. Press ENTER.
Step 4 : Enter the date the enforcement action was taken. Press
ENTER .
If “Compliance Schedule” has been chosen as the type of
enforcement action, the compliance schedule of milestones
will appear on the screen after the enforcement action
information has been entered. This is the schedule set up
by the Control Authority that requires the industrial user
to meet certain milestones. This can involve submitting a
report, coming into compliance on certain effluent limits,
providing analytical data, etc.
You can describe the milestones (up to 66 characters in
length) and set dates by which the industrial user must
achieve them. You will also enter the dates by which the
milestone was actually achieved and can also enter any
appropriate comments (up to 80 characters in length).
33
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Step 5 : Follow commands at the bottom of the screen to add, edit, or
save data.
3.9 PENALTIES COLLECTED
CHOOSE OPTION 9, Penalties Collected, to record the monies paid by the
industrial user to the POTV (Figure 23).
Anytewn WWTP
Penalties Collected
1 (7 CODE:OOl
DATE COLLECTED AMOUNT COLLECTED CO)O(ENT OUTFALL: FAC
.10/15/88 1000.00 Fined for failure to report
(4] Next Date (PgDnJ Next page (if any)
(tJ Previous Date [ PgUp] Previous page
(Ctrl-End] Save Data [ 4 _J] Begin/Confirm Choice
(Ctl-Q] Aborts operation and returns to Data Entry Menu.
Figure 23
Step 1 : Select Option 9. Press ENTER.
Step 2 : Enter industrial user code and outfall. Press ENTER .
The Penalties Collected entry section will be displayed.
(Figure 23.)
Step 3 : Type the date the money was collected, and not the date the
penalty was levied. Press ENTER.
Step 4 : Enter the dollar amount paid by the industrial user. Enter the
actual amount of money collected, not the amount of the penalty.
Press ENTER.
Step 5 : Enter a comment, if desired, (up to 50 characters in length)
concerning the penalty collected. Press ENTER.
Step 6 : Follov commands at the bottom of the screen to add, edit, or
save data.
34
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3.10 EXITING THE DATA ENTRY MENU
CHOOSE OPTION 0 to return to the MAIN MENU.
4.0 THE REPORT GENERATION MENU - OPTION 2 ON THE MAIN MENU SELECTION SCREEN
Select the REPORT GENERATION MENU (Option 2) from the MAIN MENU to
generate reports. The REPORT GENERATION MENU (Figure 24) provides the user
with seven choices including the folloving information:
REPORT GENERATION MENU
List of Industrial Users 1
Industrial Users Effluent Limits Report 2
Industrial Users Sampling Data Report 3
Industrial Users Effluent Compliance Report 4
Industrial Users Yearly Compliance List 5
Industrial Users Compliance Report 6
Pretreatment Performance Summary 7
Return to Main Menu 0
Choose ired Activity: 0
Figure 24
1. List of Industrial Users — Presents a list of industrial users
containing industry name, address, contact name, phone number,
industrial user code, and outfal].s.
2. Industrial Users Effluent Limits Report - Presents selected param-
eters and effluent limits (daily maximum and monthly average) for
one, several, or all industrial users in the system.
3. Industrial Users Sampling Data Report - Presents the sampling data
for one, several, or all industrial users in the system. The report
presents the daily maximum, calculates a monthly or 4-day average,
and indicates the samples that exceed their corresponding effluent
limits.
35
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4. Industrial Users Effluent Compliance Report — A report that lists
whether each parameter for each Industrial user is in consistent
compliance, infrequent noncompliance, or significant noncompliance
for a six—month reporting period. The report also presents an
Industrial Compliance Summary for all industrial users with effluent
sampling for the reporting period.
5. Industrial Users Yearly Compliance List — This report summarizes all
the industries effluent sampling data and determines overall effluent
compliance status for the year.
6. Industrial Users Compliance Report — This report summarizes the non—
effluent compliance information entered about an industrial user,
including information on the control mechanism, reports and
inspections, compliance schedule milestones, enforcement actions, and
penalties collected.
7. Pretreatment Performance Summary — This report generates a one—year
compliance summary of all industrial users in the system, including
data on monitoring, inspections, enforcement actions, and penalties.
Selecting Options 1, 2, 3, or 6 from the REPORT GENERATION MENU will
display the REPORT SELECTION MENU (Figure 25) from which the user may choose:
REPORT SELECTION MENU
Report on an Individual User Code 1
Report on a Group of User Codes 2
Report on All Users 3
Return to Report Generation Menu 0
choose Desired Activity: 0
Figure 25
36
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o A report on an individual user
o A report on a group of users
o A report on all users
o Return to the Report Generation Menu
4.1 LIST OF INDUSTRIAL USERS - OPTION 1
Select Option 1 from the REPORT GENERATION MENU to generate an inventory
of Industrial User(s) (Industrial Users Report, Figure 26). This report
provides information on the industrial user’s location, contact name, phone
number, user code, and outfall.
Page 1 INDUSTRIAL USERS REPORT 09/19/89
INDUSTRIAL
USER
INDUSTRIAL USER NAME / ADDRESS CODE OUTFALL
Industry 001 001 FAC
let Street
Anywhere, ZZ 12345
Contact: John One
Phone: 111-1111
Industry 002 002 FAC
2nd Street
Anywhere, ZZ 12345
Contact: John Two
Phone: 222—2222
Industry 003 003 FAC
3rd Street
Anywhere, ZZ 12345
Contact: John Three
Figure 26
1.2 INDUSTRIAL USER EFFLUENT LIMIT REPORT - OPTION 2
Select Option 2 from the REPORT GENERATION MENU to generate a list of
selected parameters and associated effluent limits for one industrial user,
several industrial users, or all industrial users in the PCME System. The
report will provide the following information (Figure 27):
37
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o Name, industrial user code, and outfalls for each industrial user
o Selected parameters
o Effluent units, the current daily maximum limit, and the current
monthly or 4—day average for each of the selected parameters.
Page 1
INDUSTRIAL USER EFFLUENT LIMIT REPORT 09/12/89
USER NAME: Industry 001
USER CODE: 001 OUTFALL: FAC
LIMIT
DAILY MONTH
P A R A M E T E R UMIT MAXIMUM AVERAGE
Cadmium mg/i .69 .26
Chromium mg/i 2.77 1.71
Copper mg/i 3.38 2.07
Cyanide mg/i 1.2
Lead mg/i .69 .43
Nickel mg/i 3.98 2.38
Silver mg/i .43 .24
Zinc mg/i 2.61 .65
TTO mg/i 2.33
Figure 27
4.3 INDUSTRIAL USERS SAMPLING DATA REPORT - OPTION 3
Select Option 3 from the REPORT GENERATION MENU to generate a report
shoving sampling results for each sampling event, the monthly or 4—day
averages, limit type, sample type, sample date, and a determination as to
whether the results are in compliance with the industrial user permit
conditions (Figure 28). The report viii show information for each parameter
and for each industrial user. The report can be printed for either the first
or second six-month reporting period.
38
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Date: 09/12/89
Page: 1
Industrial User Sample Data
Period 1: 01/01/89 to 06/30/89
IU Code: 001 Outfall: FAC
TU Name : Industry 001
Address : let Street
City : Anywhere
State : ZZ
Limits Limit Sample Sample Sample
Parameters Units Max/Avg Type Type Date Results
Cadmium ag/i .69/.26 MONTH SELF 01/01/89 .5
MONTH * SCHEDULED 01/15/89 .75
Average 01/01/89
* Month 01/31/89 0.625
Chromium mg I ]. 2.77/1.71 MONTH * SELF 01/01/89 3.4
MONTH SCHEDULED 0 1/15/89 1
Average 01/01/89
* Month 01/31/89 2.200
Copper mg/i 3.38/2.07 MONTH * SELF 01/01/89 4.5
MONTH * SCHEDULED 01/15/89 3.4
Average 01/01/89
* Month 01/31/89 3.950
Cyanide mg/i 1.2/ MONTH SELF 01/01/89 1
MONTH SCHEDULED 01/15/89 1
Lead mg/i .69/43 MONTH * SELF 01/01/89 .70
MONTH SCHEDULED 01/15/89 .21
Average 01/01/89
* Month 01/31/89 0.455
Nickel mg/i 3.98/2.38 MONTH SELF 01/01/89 1.3
MONTH SCHEDULED 01/15/89 .5
Average 01/01/89
Month 01/31/89 0.900
MONTH SELF 01/01/89 .055
MONTH SCHEDULED 01/15/89 .05
Average 01/01/89
Month 01/31/89 0.053
* — Samples not in compliance with effluent limits.
Figure 28
39
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4.4 INDUSTRIAL USERS EFFLUENT COMPLIANCE REPORT - OPTION 4
Select Option 4 from the REPORT GENERATION MENU to generate a report
that determines the compliance history for each industrial user in the system
as veil as overall compliance statistics for the Control Authority. The
report can be run for either the first or second six months of the reporting
period. For each industrial user, the industrial user Compliance Report
indicates whether each parameter is in consistent compliance, infrequent
noncompliance, or in significant noncompliance (SNC) vith the effluent limit
(Figure 29). The report also presents an Industrial Users Effluent Compliance
Summary that determines the number of industrial users in consistent
compliance, infrequent noncompliance, or in significant noncompliance with
effluent limits. Industrial users without sampling data for the reporting
period will only be listed at the end of the report as having no sampling data
for the reporting period. An example of the summary is shown in Figure 30.
Industrial Users Effluent Compliance Report
Reporting Period: 01/01/89 — 06/30/89
Industrial User: Industry 001
Industrial User Code: 001 Outfall: FAC
Parameters Compliance Status
Cadmium SNC
Chromium SNC
Copper SNC
Cyanide C
I ad SNC
Nickel C
Silver C
?ro C
Zinc SNC
Figure 29
Industrial Users Effluent Compliance Sumaary
Reporting Period: 01/01/89 — 06/30/89
Consistent Compliance 1
Infrequent Noncompliance o
Significant Noncompliance 2
Total Industrial Users 3
(With Effluent Data In Reporting Period)
INDUSTRIAL USERS WITH NO DATA IN THIS REPORTING PERIOD
INDUSTRIAL USER: — IU CODE/OUTFALL:
Industry 004 004
Industry 005 005 FAC
Figure 30
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4.5 INDUSTRIAL USERS YEARLY COMPLIANCE LIST - OPTION 5
A yearly compliance report can be generated by choosing Option 5 on the
Report Generation Menu. This report will list all industrial users by name
and user code, and any additional outfall codes, and indicate whether the
industrial user was in consistent compliance (C), infrequent noncompliance
(I), or significant noncompliance (SNC) with its effluent limits for the
designated year. This report combines the information for each six month
period and presents the industrial user’s compliance status for the year.
(Figure 31.)
Industrial Users Yearly Compliance Report
Reporting Period: 01/01/89 — 12/31/89
Industrial User IU Code Outfall compliance
Industry 001 001 FAC SNC
Industry 002 002 ?hC C
Industry 003 003 FAC SNC
Footnote: C —Consistent C;;liance
I —Infrequent Noncompliance
SNC—Significant Noncompliance
Fiqure 31
4.6 INDUSTRIAL USERS COMPLIANCE REPORT - OPTION 6
Select Option 6 from the REPORT GENERATION MENU to generate a report
which presents the reports industrial users have submitted, inspections
conducted, enforcement actions taken, and penalties collected. (Figure 32.)
A report can be generated on an industrial user or group of industrial users.
Option 6 viii generate a compliance report on the industrial user’s
performance over one year.
41
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INDUSTRIAL USERS COMPLIANCE REPORT 09/12/89
01/01/89 TO 12/31/89
-nnnn —=-sn=s
IUfl 001 CODE:00 1 OUTFALLFAC
DATE ISSUED DATE EXPIRED
CONTROL MECHANISM ISSUED 01/01/89 01/01/91
INDUSTRIAL USER REPORTING DATE DUE DATE RECEIVED
No data in file.
INSPECTIONS CONDUCTED DATE OF INSPECTION
Sampling 01/01/89
Sampling 01/15/89
won—sampling 04/01/89
ENFORCEMENT ACTIONS DATE OF ACTION
Notice of violation 01/17/89
Significant violators 02/15/09
COMPLIANCE SCHEDULE
MILESTONE DATE DUE DATE COMPLETED
No data in file.
PENALTIES COLLECTED
DATE PENALTY COLLECTED AMOUNT COLLECTED
No data in file.
Figure 32
4.7 PRETREATMENT PERFORMANCE SUMMARY - OPTION 7
Select Option 7 from the REPORT GENERATION MENU to generate a one-year
summary including significant noncompliance, reporting, permitting,
compliance, and enforcement data. (Figure 33.) The report generates
information on the categorical, noncategorical, and total industrial users in
the system.
42
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PRETREATMENT PERFORMANCE SWOIARY
REPORTING PERIOD: 01/03.189 TO 12/31/89
Anytown WWTP
123 Sludge Street
Anywhere, ZZ 12345—
Contact Person: John Doe
I. PERMITTING
1) Significant Industrial Users
2) Active Control Documents
IX. COMPLXM CE
1) Significant Noncompliance for:
a) Any reason
b) Effluent Discharge Violations
C) Reporting
d) Compliance Schedules
III. MONITORING
1) Facilities Inspected:
a) Sampling or Nonsampling
b) Sampling
c) Nonsaspling
2) Inspections Conducted:
a) Sampling *
b) Nonsampling *
IV. ENFORCEMENT
1) Subject to any Enforcement Actions
2) Significant Violators Listed in
the Newspaper
3) Notices of Violations Issued *
4) Administrative Orders Issued *
5) Compliance Schedules Issued *
6) Suits Filed:
a) Civil *
b) Criminal *
7) Other Actions Taken *
8) Penalties Collsctsd:
a) Facilities
b) Total Dollars
* List number of actions, not users.
I certify that the information contained
to the best of my knowledge.
2
I
09/12/89
NPDES No.: ZZ000000000
Phone: 123—456—7890
Significant Industrial Users
Cate— Noncate- Total
gorical gorical
3 1 4
1 0 1
0 2
O 2
0 0
0 0
0 1
0 3.
0 1
0 2
o i
0
1
1
1
0
0
0
0
0
0
0
is complete and accurate
0
0
0
0
0
0
0
0
0
1
1
1
0
0
0
0
0
0
0
Authorized Representative
1
1
1
Date
Figure 33
43
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4.8 STEP-BY-STEP (GENERATING REPORTS)
Step 1 : If you will be sending output to the printer, turn printer on.
Step 2 : Select [ 2] from the Main Menu to reach the Report Generation
Menu.
Step 3 : From the Report Generation Menu, select the report you wish to
print.
Step 4 : If you selected report 1, 2, 3, or 6, you will see the Report
Selection Menu. The Report Selection Menu vill allow you to
choose whether you would like to report one, several, or all
industrial users in the system.
If you selected reports 4, 5, or 7, skip to Step 6.
Step 5 : At the Report Selection Menu, select:
(1) To report a single user
(21 To report a group of users
o enter the industrial user codes in the following format:
OOl , “002”, “003”
NOTE: Do not use spaces.
(3] To report all users
Step 6 : If you selected report 3, 4, 5, 6, or 7, you will see the
Reporting Period Inquiry Screen at the bottom of your menu.
The Reporting Period Inquiry Screen will allow you to specify
which 6 month or yearly reporting period you wish to report on.
If you selected report 1 or 2, skip to Step 10.
Step 7 : At the Reporting Period Inquiry Screen, specify the month in
which your reporting year begins. Enter 99 to abort the
reporting process. Press ENTER.
Step 8 : Specify the year from which the report is to come. Press
ENTER.
Step 9 : If you selected report 5, 6, or 7, which are yearly reports,
you will not have to specify which six—month reporting period
you wish to report on.
If you selected report 3 or 4, choose the six—month period you
wish to report on by entering 111 for the first six months of
the specified reporting year, or (2] for the second six months
of the specified reporting year.
44
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Step 10 : If you selected reports 1, 2, or 6, press (Ci to generate the
report in industrial user code order or (NJ to generate the
report in alphabetic order. Press ENTER.
Step 11 : Press (SI if report is to be generated on the screen or IPI to
direct report output to the printer. Press ENTER .
4.9 REPORTING CONVENTIONS
4.9.1 REPORT 3 - SAMPLING DATA REPORT
When you run a six-month sampling data report, 4—day averages viii follow
these rules:
1. 4-day average groups viii start at the first sampling event ever
recorded. Example; say you have 5 events with these dates:
09/13/66
01/01/89
01/02/89 4—day grouping
01/03/89
Oi/O4/89 outlyer
Even though you have 4 consecutive days in January 1989, PCME viii
start with 09/13/66. If you run a report for the first half of 1989,
then a 4—day average viii be calculated for the dates 09/13/66
through 01/03/89. The outiyer 01/04/89 viii be reported but no 4—day
average for it viii be calculated. A daily violation viii be flagged
for any date in the reporting period (01/01/89 through 01/04/89). A
daily violation viii not be flagged for a date outside the reporting
period (09/13/66).
2. 4-day averages viii not be calculated when there are less than 4 days
of sampling data.
3. 4—day outlyers viii be used in calculating 4—day averages for the
current six—month reporting period, provided that there is enough
sampling data to obtain a 4-day grouping.
4. Zeros are included in the calculation of monthly and 4-day averages.
4.9.2 REPORT 7 - PRETREATMENT PERFORMANCE SUMMARY
1. Active control documents is the number of control documents that will
remain unexpired by the end of the reporting period.
2. SNC for any reason — is a count of facilities that are noncompliant
for any violation. Two or more violations at the same facility viii
be counted as one facility violation.
45
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3. Facilities inspected — sampling or nonsampling is a count of the
facilities that have been inspected at least once in the reporting
period.
4. Facilities inspected — sampling — is a count of the facilities that
had at least one sampling inspection conducted by the Control
Authority during the reporting period.
5. Facilities inspected — nonsampling — is a count of the facilities
that had at least one nonsampling inspection conducted by the Control
Authority during the reporting period.
5.0 REINDEXING THE PCME SYSTEM
Indexing database files is the PCME system’s way of sorting database
files. The PCME tracking system uses several index files and updates them
continuously while data is being saved or edited. Indexes are prone to
damage, however, and must be rebuilt from the original database. Vhen data
appears scrambled, try using Option 3 from the MAIN MENU SELECTION to reindex
files.
NOTE: All indexes are denoted by the .NTX file extension.
6.0 PCME DATA FILES
The PCME tracking system was written in the dBaseIII+ programming
language and compiled into an executable program using the Clipper compiler
software. The program utilizes dBaseIII+ database files to save its data. A
list of the database files and a short description of what is contained in
them follows:
C_SCH.DBF This database keeps track of compliance schedules.
CMP.DBF This database keeps track of industrial users’ control
- mechanism and inspections.
EA.DBF This database keeps track of all enforcement actions
taken against industrial users.
ESAMPLE.DBF This database is copied when nev industrial users are
added. It is basically an empty sampling data
database.
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INDSAMP.DBF This database keeps track of where (what file) each
Industrial user’s sampling data is located. (See
SAMP* . DBF).
INDUSTRY.DBF This database contains general information for each
industry (user code, outfall, name, address, contact,
phone number, etc.)
INTERIM.DBF This database contains the list of selected parameters
and their corresponding limits for each industrial
user.
OTHER.DBF This database records industrial noncompliance for
other reasons (other than effluent noncompliance).
PARAMETE.DBF This database helps PCME track parameter codes with
their corresponding names. This is a static database
and is not accessed directly by the user.
PC.DBF This database records all penalties collected by the
Control Authority.
REASONS.DBF This database helps PCHE keep track of a toggle for
other reasons for SNC. This is a static database and
is not accessed directly by the user.
SAMP*.DBF The * Indicates a number. These databases save
industries’ sampling data. The PCNE system keeps
track of which industry’s sampling data is contained
in which database using INDSAMP.DBF.
SIU.DBF This database keeps track of industrial user
reporting.
7.0 COMMON PROGRAM QUESTIONS
1. How do I save data to a floppy disk?
Save all files in your PCME directory that have a .DBF file extension
to floppy disks. Fit as many as you can onto each disk. If you wish
to archive old data, save the *.DBF files to floppies, erase all the
files in your PCME directory and reinstall PCME (you will have to
re—enter industry information). To retrieve archived data, make a
new directory on your hard disk, copy archived *.DBF files to this
directory, copy the PCME.EXE file from the original PCME software
diskette, and run PCME.
2. How can I enter monitoring data without having PCKE determine SNC?
If you wish to track an unregulated pollutant parameter, you must
blank out (leave completely empty) both the maximum and average limit
fields in the pretreatment standards screen.
47
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3. What happens to two different sampling events entered for the same
day?
PCME has the ability to track up to 4 different sampling events for
one day, provided that they are different types of sampling (i.e.,
self, scheduled, unscheduled, or demand). If you enter two or more
sample events on the same day which are the same type, you will have
trouble editing one or more of those sampling events.
48
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APPENDIX A
GLOSSARY OF TERMS
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Administrative Action — (such as a fine, order, etc.) — Enforcement action
authorized by the Control Authority’s legal authority (enabling legislation
and sever use ordinance) which is taken without the involvement of a court of
law.
Administrative Order — Enforcement document which orders the violator to
perform an act or refrain from acting. Orders may require users to attend a
show cause meeting, cease and desist discharging, or undertake activities
pursuant to a compliance schedule.
Approval Authority - The Director of a State Agency with an approved State
Pretreatment Program and the Administrator of the EPA in States without an
approved State Pretreatment Program.
Baseline Monitoring Report (BMR ) — A report submitted by categorical
industrial users within 180 days after the effective date of a categorical
standard which indicates the compliance status of the user with the applicable
categorical standard L40 CFR 403.12(b)J.
Biochemical Oxygen Demand (BOD ) — A measurement of the amount of oxygen
depletion over a specified time period (usually 5 days) in a vastevater
sample: it is a measurement of non—toxic organic strength of a vastevater.
Buffer — An area of the computer’s memory that DOS uses to store a segment of
data.
Categorical Industrial User (CIU ) — An industrial user subject to categorical
pretreatment standards.
Civil Suit — Lawsuit filed in a civil court. If the court rules that the
defendant industrial user violated the law, the court may impose civil
penalties, injunctions or other equitable remedies, and/or cost recovery.
Compiler — A command processor that interprets lines of program code and
combines them into an executable file.
Compliance Schedule — A schedule of required activities (also termed
milestones) necessary for an industrial user to achieve compliance with all
pretreatment program requirements.
Configuration System File — A configuration file that contains certain DOS
commands to change system default configuration settings. This file is called
from the root directory each time DOS starts.
Consistent Compliance — 100 percent compliance for all samples collected.
Control Authority — A POTV with an approved pretreatment program or the
Approval Authority in the absence of a POTV pretreatment program.
Criminal Prosecution — Criminal charge brought by the Control Authority
against an accused violator. Alleged criminal action may be either a
misdemeanor or a felony and is defined as willful, negligent, knowing, and/or
intentional violations.
A-i
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CTRL ALT DEL - Restarts DOS.
Daily Maximum — The maximum allowable discharge of pollutant during a calendar
day. Where daily maximum limitations are expressed in units of mass, the
daily discharge is the total mass discharged over the course of the day.
Where daily maximum limitations are expressed in terms of a concentration, the
daily discharge is the arithmetic average measurement of the pollutant
concentration derived from all measurements taken that day.
Data Files — Files where data is stored. PCME stores data in dBaseIII+
database files and can be denoted by their .DBF file extension.
Demand Sampling — Inspection/sampling initiated in response to a known or
suspected violation.
Directory — A directory contains a list of files that are contained on a disk.
A directory can be separated into subdirectories, each containing a list of
different files or more subdirectories. The uppermost directory on a disk is
called the root directory. The root directory can contain files and subdirec-
tories. These subdirectories can contain more files and more subdirectories.
Disk Operating System (DOS ) — It is the operating system which manages your
files and runs your software applications from your PC.
File — Collection of related information stored on a disk.
Four Day Average — Implementation of 4 day average calls for comparison of the
standard with independent results from 4 consecutive sampling days. For the
sampling days to be independent, each calculated 4—day average should not
include sampling data used in another 4—day average. For example, if there
were 11 days of sampling, samples 1, 2, 3, and 4 constitute a 4—day average;
samples 5, 6, 7, and 8 produce the next 4—day average; and samples 9, 10, and
11 will have to wait until an additional sample is taken so that the next
4—day average can be calculated. These sampling days are not necessarily
calendar days, but reflect the sampling frequency; namely, weekly sampling
produces a 4-day average every 4 weeks, and monthly sampling produces a 4-day
average every 4 months.
Four Day Average Grouping - Group of four consecutive sampling events that
compose a 4-day average for any given parameter.
Hard disk — Disk drive that is built into the computer. Sometimes called the
fixed disk.
Hardware — Your computer equipment.
Index file — Files that are created when a dBaseIII+ database is sorted. PCME
index files can be denoted by their .NTX file extension.
Infrequent noncompliance — Any measure of compliance less than 100 percent but
less than a significant violation.
Industrial User (IU ) — A source of nondomestic waste discharged to the POTW.
A—2
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Interference — A discharge which, alone or in conjunction with a discharge or
discharges from other sources, both:
1) Inhibits or disrupts the POTV, its treatment process or operations,
or its sludge processes, use or disposal; and
2) Therefore 1 Is a cause of a violation of any requirement of the POTW’s
NPDES permit (including an increase In the magnitude or duration of a
violation) or of the prevention of sewage sludge use or disposal in
compliance with the following statutory provisions and regulations or
permits issued thereunder (or more stringent State or local
regulations): Section 405 of the Clean Water Act, the Solid Waste
Disposal Act (SWDA) (including Title 11, more commonly referred to as
the Resource Conservation and Recovery Act (RCRA), and including
State regulations contained in any State sludge management plan
prepared pursuant to Subtitle D of the SWDA), the Clean Air Act, the
Toxic Substances Control Act, and the Marine Protection, Research and
Sanctuaries Act (40 CFR 403.3).
Monthly Average — The arithmetic mean of the values for effluent samples
collected during a calendar month or specified 30 day period (as opposed to a
rolling 30 day window).
Ninet r—day Compliance Report — Vithin 90 days following the date for final
compliance with applicable categorical standards, the affected industrial user
must submit to the Control Authority a report indicating the nature and
concentration of all limited pollutants in the regulated discharges and the
average and maximum daily flow for these discharges. The report also must
indicate whether the pretreatment standards are being met consistently.
Nondoniestic User — Any person who discharges, causes or permits the discharge
of vastevater from any facility other than a residential unit.
Notice of Violation (NOV ) - Control Authority document notifying an industrial
user that it has violated pretreatment standards and requirements. This
issued when the Control Authority expects the violation to be corrected within
a short period of time.
Operating System — System program which manages disks, files, application
programs and peripheral devices (such as printers).
Outfall - Any effluent vastestream connection from an industrial user to the
sanitary sewer.
Outlyer — Referred to in section 4.9.1. An outlyer Is defined as a sample
point in the current six month reporting period that has a 4—day average
limit, but is not part of a 4—day average grouping. Each parameter may have
up to three outlyers in any given reporting period.
Pass Through — A discharge which exits the POTW into waters of the United
States in quantities or concentrations which alone or in conjunction with a
discharge from other sources, is a cause of a violation of any requirement of
the POTW’s NPDES permit (including an increase in the magnitude or duration of
a violation) (40 CFR 403.3).
A-3
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Path — A path is defined as the route to a particular subdirectory starting
the root directory. A path is a sequence of directory names separated
with a backslash (\). A path of C:\TOOLS\PCME would be read as: Starting from
the root directory in the C: drive (C:\) move to the subdirectory TOOLS
(C:\TOOLS), and then move to a subdirectory contained within the TOOLS
subdirectory called PCME (C:\TOOLS\PCME). (see directory)
Periodic Report on Continued Compliance - All significant industrial users
must submit, at least twice per year, a description of the nature,
concentration and flow of the pollutants required to be reported by the
Control Authority. For categorical industrial users, these reports must be
submitted during the months of June and December unless directed to do
otherwise by the Control Authority.
RAM — RAM is an acronym for random access memory. This memory is used by your
computer to run applications and store data temporarily to buffers before data
gets stored to a disk.
Reindex — Updates an existing index file.
Root Directory - The uppermost directory of a disk (see directory).
Scheduled Sampling — POTV Inspection/sampling with prior notice to the
industrial user (1 week to 1 month in advance).
Self Monitorin — Sampling conducted by an industrial user per Control
Authority requirement.
Significant Industrial User (SIU ) — Defined by EPA as: (A) all categorical
industrial users or (B) any noncategorical industrial user that (i) discharges
25,000 gallons per day or more of process vastewater (“process vastevater”
excludes sanitary noncontract cooling, and boiling blowdovn wastevaters or
(ii) contributes a process vastestream which makes up five percent or more of
the average dry weather hydraulic or organic (BOD, TSS, etc.) capacity of the
treatment plant or (iii) has a reasonable potential, in the opinion of the
Control or Approval Authority to adversely affect the POTW treatment plant
(inhibition, pass through of pollutants, sludge contamination or endangerment
of POTV workers).
Si niflcant Noncompliance - Instances of significant noncompliance are
industrial user violations which meet one or more of the following criteria:
1. Violations of vastevater discharge limits .
a. Chronic violations. Sixty—six percent or more of the measurements
exceed the same daily maximum limit or the same average limit in a
6—month period (any magnitude of exceedance).
b. Technical Review Criteria (TRC) violations. Thirty-three percent or
more of the measurements exceed the same daily maximum limit or the
same average limit by more than the TRC in a 6—month period.
A-4
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There are two groups of TRCs:
Group I for conventional pollutants
(BaD, TSS, fats, oil, and grease) TRC — 1.4
Group II for all other pollutants TRC 1.2
c. Any other violation(s) of an effluent limit (average or daily maximum)
that the Control Authority believes has caused, alone or in
combination with other discharges, interference (e.g., slug loads) or
pass-through; or endangered the health of the sewage treatment
personnel or the public.
d. Any discharge of a pollutant that has caused imminent endangerment to
human health/welfare or to the environment and has resulted in the
POTVs exercise of its emergency authority to halt or prevent such a
discharge.
2. Violations of compliance schedule milestones , contained in a local
control mechanlim or enforcement order, for starting construction,
completing construction, and attaining final compliance by 90 days or
more after the schedule date.
3. Pailure to provide reports for compliance schedules, self—monitoring
reports, 90—day compliance reports, and periodic reports) within 30 days
from the due date.
4. Failure to accurately report noncompliance.
5. Any other violation or group of violations that the Control Authority
considers to be significant.
Significant Violation — Violation which remains uncorrected 45 days after
notification on noncompliance; which is part of a pattern of noncompliance
over a twelve month period; which involves a failure to accurately report
noncompliance; or which resulted in the POTV exercising its emergency
authority under 40 CFR Part 403.B(f)(2)(vi)(B). This definition is proposed
to be changed to coincide with the definition of significant noncompliance.
Slug Load - Any pollutant (including Biochemical Oxygen Demand) released in a
discharge at a flow rate or concentration which will cause interference with
the operation of the treatment works.
Subdirectory — (see directory)
Unscheduled Sampling — Routine POTV inspection/sampling with little or no
advance notice to the industrial user.
A-5
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