&EPA
United States Environmental Protection Agency
Office of Ground Water and Drinking Water
Employees Handbook
EPA810-B-97-003
November 1997
OGWDW
EMPLOYEE HANDBOOK
Daycare Regulation Process
Outreach
Supplies
Who/What/Where Funding
Prepared by the
OGWDW Employee Services Team
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UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
WASHINGTON, D.C. 20460
OFFICE OF
MEMORANDUM WATER
SUBJECT: Emplpyee Manu t
FROM: Cy 46 c r’
Office or/Ground Water and Drinking Water
‘ - ‘V
TO: OGWDW Staff
I am very pleased to provide you with the first sections of the first OGWDW Employee
Manual. Included in this installment is the table of contents which identifies the existing
material and also the remaining sections which are currently being developed. As new
information is completed, it will be forwarded to you for insertion in your Manual.
The idea for this Manual originated because we wanted to provide information to our new
employees. The Employee Services Team that wrote the Manual quickly realized that having the
material in one place would benefit all employees. The Employee Manual is not meant to
replace detailed Agency guidance but is intended to serve as a handy “how-to” reference tool and
identif ’ where to find the more detailed instructions. It contains sample copies of forms used in
all aspects of our day-to-day work.
The Manual was developed by your Employee Services Team along with input from the
respective Agency program offices. It has been reviewed by an additional group of OW
employees. The Team will issue updated/revised materials as necessary to provide you with
changes as they occur and to expand the topics as required to be responsive to OGWDW staff
needs. Suggestions for additional topics should be made to any member of the Employee
Services Team. I want to thank the Team members who wrote this Manual for their valuable
work. They are: Dawn Dixon, Rob Allison, Martha Kucera, Caroline Madding, Paula Mason,
April McLaughlin, Eliska Postell, Miriam Romblad, Tracey Schuck and Tracey War .
This Manual should provide us all with the necessary information to assist us in
accomplishing our daily responsibilities.
Recycled/Recyclable. Pnnted with Vegetable Oil Based Inks on 100% Recycled Paper (40% Postconsumer)
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Notice: The following summaries of EPA policy are intended
to provide you with a broad overview of the rules under
which we work. We have tried to be faithful to the words
and spirit of the official policies, but the summaries cannot
provide the level of detail that you may need to make certain
decisions. In most cases, we have provided a citation
directing you to the official policy.
Also, please note that all acronym used in this manual are
indexed in the Appendix.
November 1997
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TABLE OF CONTENTS
IIrrR()DIJcrrIOI..4
OGWDW Draft Mission Statement
Employee Service Team Mission Statement
Employee Service Team Contacts (with pictures)
II. OVERVIEW - IMMEDIATE OFFICE FUNCTIONS
Organization Chart
III. IMPLEMENTATIONANDASSISTANCEDIVISION
Information Management Branch, Functional Statement
Prevention & Support Branch, Functional Statement
Regulatoiy Implementation Branch, Functional Statement
IV. STANDARDS AND RISK MANAGEMENT DIVISION
Standards & Risk Reduction Branch, Functional Statement
Targeting & Analysis Branch, Functional Statement
Technical Support Center, Functional Statement
V. ADMINISTRATIVE INFORMATION
V—i leave
Annual Leave
Sick Leave
Unpaid Leave
Compensatory Leave
Other Leave ..
Pay Statements and Pay Checks
Pay Statements
Pay Check Distribution Options
Washington Financial Management Directory
Federal White-Collar Pay Schedule
V-2 Personnel
Performance Agreements
Union
November 1997
... 1••••• •
Alternative Work Schedules
Flexible Work Schedule
Compressed Work Schedule
Flexible Workplace
.........................
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Financial Disclosure Statements .
Elective Programs
V-3 All about Government Travel
Coverage
Authority to Travel
Travel Funding
Reimbursement
Voucher Submission
Non-Submission of Voucher
Local Travel
Per Diem
Advance of Funds
V-4 How to Acquire Supplies & Services
General Services Administration
Bankcard
Procurement Request
Unauthorized Procurement
V—5 The Funding Process
V-6 Computers, Equipment and Property .. ... ..
Where to get Help
Quick Reference
Internet Policy & Procedures
Equipment on Hand
Audio-Visual
Specialized Computer Equipment
Removing Property
•. I...
V-7 Telecommunications & Conferencing Services
Teleconferencing
Video Conferencing
Conference Rooms
Help Desk
V-S Copying, Printing, & Mail Management
Self Service Centers
Agency Printing Plant Services
Color Copying
Inter-Office Mail
November 1997
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V_9 OfficeOfWaterResourceCenter .
Benefits
Services Provided
How to Reach Them
V-1O Training Information
Office Policy Statement
V—li TelephonelOl
Integrated Services Digital Network
V—12 Space
Floor Plans
Location of other OWIEPA Office
V-14 EPA Weliness Center
Membership
Fees
Services by Location
V-15 The Employee Counseling and Assistance Program
Professional Services
Making an Appointment
Confidentiality
“11—16 EPABudgeting ....
GPRA
\‘—17 Conduct & Discipline . . .
\‘—18 Transit Subsidy Program . . . . . . . . . . . . . . . . . . .
Who is Eligible
How to Enroll
•.. ..
November 1997
Voice Mail System
V-13 Security
Security in the Office
EPA Identification
Parking
Security Measures
Security Contact Numbers
Information Security
•. .....
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Request for Changes .
Need a New Farecard
Electronic Mailbox (E-Mail)
V-19 ChildCareforFederalEmployees
Early Environments, Child Development Center - Washington, D.C
Future Environments - Cincinnati, OH
VI. CORRESPONDENCE
Electronic Correspondence
General Procedures
VII. COMMUNICATIONS & OUTREACH
Speeches, Presentations, Approval Procedures
Document Development, Review & Distribution ...
Customer Service
Media Policy
Hotline
Exhibits
VIII. CONTRACTS & ASSISTANCE AGREEMENTS
IX. OVERVIEW BY TOPICS
X. REGULATION PROCESS
November 1997
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APPENDICES
A. Acronym List
B. Expertise Listing
C. EPA Forms
November 1997
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iNTRODUC TION
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Office of Ground Water and Drinking Water
Mission Statement:
EPA, together with States, Tribes, and our many partners,
will protect public health by ensuring safe drinking water
and protecting ground water.
Principles:
We will accomplish this mission using the following principles:
o Prevention as an effective approach
o Risk-based priority setting for new and existing
regulations, based on sound science, quality data in
reliable databases, and quality methods and standards
o Partnership and involvement of public and private
organizations, citizens and communities
o Flexibility and effectiveness in implementation while
maintaining a national public health baseline
o Accountability of all parties through public
participation and accessible information
o Results documented and presented clearly
12/4/97
I—i
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EMPLOYEE SERVICES TEAM MISSION STATEMENT
The Employee Services Team is comprised of volunteers from the Office of Ground
Water and Drinking Water. This team is responsible for providing helpful information on
activities that impact our daily jobs. We are also charged with providing updated
information as released from the Agency. We are the first customer service team within
the Office of Ground Water and Drinking Water. Our full mission is currently under
development.
Members: Rob Allison, Dawn Dixon, Martha Kucera, Paula Mason, Caroline Madding,
April McLaughlin, Eliska Postell, Miriam Romblad, Tracey Schuck, and Tracey Ward.
1-2 November 1997
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OVERVIEW
Immediate Office Functions
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II. OVERVIEW - IMMEDIATE OFFICE
Cynthia C. Dougherty
Director
Connie Valentine
Secretary to the Director
Elizabeth Fellows
Deputy Director
Brenda Johnson
Secretary to the
Deputy Director
Immediate Oflice Functional Statement
The Immediate Office of the Director for Ground Water and Drinking Water
provides overall planning and budgeting, human resources, outreach and
communication, office accountability, direction and support.
II—!
November 1997
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Office of Ground Water and Drinking Water
Immediate Office of
Ground Water and
Drinking Water
Cynthia Dougherty,
Director
Resource Management
i valuation Team
Implementation and
Assistance Division
Robert J. Blanco, Director
Standards and Risk
Management Division
William Diamond, Director
Information Management
Branch
Jan Auerbach,
Branch Chief
Prevention and Support
Branch
Robert Bartes,
Branch Chief
Regulatory Implementation
Branch
Connie Bosma,
Branch Chief
Targeting and Analysis
Branch
James Taft,
Branch Chief
Standards and Risk
Reduction Branch
Ephraim King,
Branch Chief
Technology Support
Center, Cincinnati, OH
James Westrick,
Center Chief
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Implementation and
Assistance Division
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IMPLEMENTATION & ASSISTANCE DIVISION
Robert J. Blanco, Director
Eliska Postell, Secretary
REGULATORY IMPLEMENTATION BRANCH
Connie Bosma, Chief Karen Edwards, Secretary
Activities: Drinking Water State Revolving Fund, Operator Certification, Small
Systems, Chemical Monitoring, the Tribal Program, training/technical assistance,
implementation of the Public Water Supply System program rules, and the
Underground Injection Control Program.
PREVENTION AND SUPPORT BRANCH
Robert Barles, Chief
Activities: Source Water Assessment and Protection, Welihead Protection,
Comprehensive State Ground Water Protection, and the Sole Source Aquifer
Program.
INFORMATION MANAGEMENT BRANCH
Janet Auerbach, Chief
Activities: Maintains information on drinking water through computer databases
and the Internet, and works to promote consumer awareness of safe drinking
water.
Ill -i
November 1997
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Standards and Risk
Management Division
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STANDARDS & RISK MANAGEMENT DIVISION
Bill Diamond, Director Deborah McCray, Secretary
TARGETING AND ANALYSIS BRANCH
James Taft, Chief Tracey Schuck, Secretary
Activities: Develops regulatory tools in the areas of drinking water treatment
technologies, analytical methods, cost/benefits analysis, contaminant
identification, and occurance; develops regulations for individual chemical
contaminants in drinking water such as radon, arsenic, and emerging new
contaminants.
TECHNICAL SUPPORT CENTER, CINCINNATI, OfflO
James Westrick, Chief Cynthia Buitman, Secretary
Activities: Provides technical/scientific support to the
development/implementation of drinking water regulations, and manages the
drinking water laboratory certification program.
STANDARDS AND RISK REDUCTION BRANCH
T1
Ephraim King, Chief Paula Mason, Secretary
Activities: Develops drinking water regulations for microbial contaminants
anddisinfection by-products, including modeling, data collection, assessment, and
policy development.
‘v-i
November 1997
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ADMINISTRATIVE
INFORMATION
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V. ADMINISTRATIVE INFORMATION
Leave . \7—1—1
Annual Leave
Sick Leave
Unpaid Leave
Compensatory Leave
Other Leave
Alternative Work Schedules V-1-7
Flexible Work Schedule
Compressed Work Schedule
Flexible Workplace
Pay Statements and Pay Checks V-1-8
Pay Statements
Pay Check Distribution Options
Washington Financial Management Directory
Federal White-Collar Pay Schedule
Personnel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Performance Agreements
Union
Financial Disclosure Statements
Elective Programs
All about Government Travel V—3—1
Coverage
Authority to Travel
Travel Funding
Reimbursement
Voucher Submission
Non-Submission of Voucher
Local Travel
Per Diem
Advance of Funds
HowtoAcquireSupplies&Services V-4-1
General Services Administration
Bankcard
Procurement Request
Unauthorized Procurement
November 1997
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l’he Funding Process . . . . . . . . . . . . . . . . .
Computers, Equipment and Property V-6-i
Where to get Help
Quick Reference
Internet Policy & Procedures
Equipment on Hand
Audio-Visual
Specialized Computer Equipment
Removing Property
Telecommunications & Conferencing Services V-7-1
Teleconferencing
Video Conferencing
Conference Rooms
Help Desk
Copying, Printing, & Mail Management V-8-1
Self Service Centers
Agency Printing Plant Services
Color Copying
Inter-Office Mail
Office Of Water Resource Center V-9-1
Benefits
Services Provided
How to Reach Them
Training Information . . . . . . . . . ‘V—i 0—i
Office Policy Statement
Telephone 101 . . . . . . . . . . . . . ‘V—il—i
Integrated Services Digital Network
Voice Mail System
Space \‘—12—I
Floor Plans
Location of other OW/EPA Office
November 1997
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security . V—13—1
Security in the Office
EPA Identification
Parking
Security Measures
Security Contact Numbers
Information Security
EPA V/ellness C enter . . . . . . \‘—14—1
Membership
Fees
Services by Location
TheEmployeeCounselingandAssistanceProgram V-15-1
Professional Services
Making an Appointment
Confidentiality
EPABudgeting \‘—16—1
GPRA
Conduct&Discipline V—17—1
TransitSubsidyProgram.. V-18-1
Who is Eligible
How to Enroll
Request for Changes
Need a New Farecard
Electronic Mailbox (E-Mail)
ChildCareforFederalEmployees .... ............. ......... .. .. .. V—19—1
Early Environments, Child Development Center - Washington, D.C.
Future Environments - Cincinnati, OH
November 1997
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LEAVE
Annual Leave Timekeepers: 10- Brenda Johnson
Advanced Leave SRMD - Tracey Schuck
Sick Leave TSC - Cindy Buitman
Unpaid Leave lAD -10 & RIB - Karen Edwards
Compensatory Time PSB & 1MB - Eliska Postell
Other
* *Ifyou are other than a permanent full time employee, your annual and sick leave will be different. Please contact
your timekeeper for the policy associated with your type of appointment.
• Annual Leave
Annual leave is earned in accordance with a formula based on time in the Federal service.
Accrual of annual leave is computed on the basis of the number of years served, both
military and civilian.
Years of Federal Service Annual Leave Accumulated
Bi-Weekly Annually
Less than 3 years 4 Hours = 13 Days
3 to 15 years 6 Hours = 20 Days
15 or more years 8 Hours = 26 Days
* * part-time employee earn 1 hour of annual leave for every 20 hours worked **
- - Annual leave can be accumulated and carried forward from calendar year,
to calendar year, usually not to exceed 240 hours (30 days). This is the point at
which the rule “use it or lose it” comes into effect. SES members can accumulate
leave up to 720 hours or 90 days. Use of annual leave must be approved in
advance, by your supervisor.
-- Payment for Annual Leave. Upon separation from the federal service,
employees are entitled to payment for all accumulated, unused annual leave,
including restored annual leave, which they have accumulated. Upon the death of
a federal employee, survivors are similarly entitled to payment for accumulated
annual leave.
Note: Use It or Lose It! - Leave Year ends at the start of the complete pay
period of the new calendar year. Since there is a 240-hour (30 day) ceiling
on annual leave which can be carried over (with exceptions), it is
imperative to use any accumulated leave over the 240 excess hours before
the start of the new leave year. EPA staff members are required to fill out
a request for excess leave to be carried over for the new leave year under
certain circumstances.
V-l-1 November 1997
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• Advanced Leave
Advanced annual and advanced sick leave are limited to special cases and requests for advanced
leave must be approved by your supervisor. Advances of leave will not be granted if it is known
at the time of request that the employee will not return to duty. Advances of annual leave may
not exceed the amount of annual leave that would be earned during the remainder of the leave
year (calendar year). Advanced sick leave may not exceed 30 days.
-- Adjustment of Work Schedules for Religious Observances Section
5550a of Title 5, USC, provides that a federal employee may request to work
Compensatory overtime—hour for hour—for the purpose of taking off without
leave being charged when personal religious beliefs require that the employee
abstain from work during certain periods of the regular workday or workweek.
An employee who wishes to adjust a work schedule for this purpose should notify
their OGWDW supervisor in advance of the date, state the nature.
• Sick Leave
Full-time employees accumulate sick leave at the rate of four hours per pay period, which is 13
days per annum, with no limitation on the total accumulation. Another way of expressing this is:
one hour of sick leave for every 20 hours worked. Sick leave can be used as soon as it is credited
to the employee’s account. The following are important points to keep in mind regarding sick
leave:
-- Sick leave can be used for periods of incapacitation due to illness, injury,
pregnancy, childbirth, or exposure to a communicable disease. Sick leave should
be conserved for serious illnesses.
-- Employees who are too ill to report for duty should notify their supervisor
or designated alternate within two hours of your official start time. The duration
of the expected absence should be given if possible. If the need for sick leave
persists for more than three days, OGWDW supervisor may require verification
by a doctor or acceptable evidence of illness.
-- If the illness exceeds the original estimate, the OGWDW supervisor
should be advised when the employee expects to return to duty.
-- The Standard Form 71, “Application for Leave,” or other leave
application, should be completed immediately upon return to duty after sick leave,
or as directed by OGWDW supervisor.
V-1-2 November 1997
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-- Sick leave for routine medical, dental, or optical appointments for an
employee or family member must be requested and approved in advance.
Employees are encouraged to schedule routine appointments outside of regular
working hours.
-- Sick leave may be substituted for annual leave for illnesses which occur
during a period of approved annual leave. Annual leave cannot be substituted
retroactively for sick leave applied for and granted.
-- Employees under the Civil Service Retirement System [ CSRSJ have
accrued sick leave credited to their time in service for purposes of computing
retirement annuities, but this sick leave time cannot be used to meet minimum
time requirements for retirement. This provision does not apply to the Federal
Employees Retirement System (FERS).
Use of Sick Leave for Family Purposes
The Family Friendly Leave Act [ FFLA], PL 103-388 of October 22, 1994, amended Title
5 of the U.S. Code to allow federal employees to use sick leave to provide care for afamily
member or for bereavement purposes for family members. Specifically, the law allows most
employees to use up to 104 hours (13 days) sick leave to provide care to a family member who is
incapacitated as a result of physical or mental illness, injury, pregnancy, or childbirth, or to
accompany family members to medical, dental, or optical examinations or treatments. Any or all
of the 13 days may be used to make arrangements for or to attend the funeral of a family
member. Under the act, family member means: spouse, and parents thereof; children, including
adopted children, and spouses thereof; parents; brothers and sisters and spouses thereof; and any
individual related by blood or affinity whose close association with the employee is the
equivalent of a family relationship.
• Unpaid Leave
Leave Without Pay (LWOPJ.
Leave without pay is an approved absence in a non-pay status that may be granted,
normally at the employee’s request. Extended periods of leave without pay are only granted in
certain instances; some of which are: fulfillment of parental or other family responsibilities;
school attendance in order to increase job effectiveness; furtherance of a program of interest to
the government; extended incapacitation due to illness or injury; or even for protection of
employee status while awaiting rulings on disability insurance or injury compensation (this is not
an all-inclusive list). Employees do not earn any more annual and sick leave while in extended
LWOP status. Except for absence for military service, no credit for government service is given
for any LWOP in excess of six months; nor does LWOP beyond a certain level count for within-
grade pay increases. Basic and optional life insurance [ FEGLI] continue without cost to the
V-1-3 November 1997
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employee in non-pay status for up to one year; if federal health insurance [ FEHBP] is continued
during LWOP, the employees must pay the full premium (one-year limit); nor does a return to
pay status during a period of less than four consecutive months start the clock for another one-
year extension period while on LWOP.
Absence Without Leave EAWOLI.
An absence from duty which is not authorized or approved, or for which a leave request
has been denied, is properly charged as AWOL. It is not a disciplinary action. It does not
necessarily mean that the employee has no reason for requesting leave. It means that the
employee’s presence is required and the reason for requesting leave is one for which approval is
not mandatory and has not been granted by an OGWDW supervisor. AWOL can become the
basis for initiating adverse action against an employee.
Unpaid Family and Medical Leave.
The Family and Medical Leave Act [ FMLA; PL 103-3] of February 5, 1993, provides
certain federal employees with a special entitlement, up to a total of 12 administrative work
weeks, of unpaid leave—or leave without pay (LWOP)—during any 12-month period in the
following situations: (1) the birth of a child and the care of the newborn baby; (2) the placement
of a child with the employee for adoption or foster care; (3) the care of the employee’s spouse,
son, daughter, or parent with serious health conditions; or a serious health condition of the
employee. This type of unpaid leave is in addition to earned annual leave, sick leave, or any
compensatory time earned and available to the employee. Under the FMLA, an employee may
elect to substitute paid time off— i.e., annual leave or sick leave—for leave without pay,
consistent with current laws and regulations governing these categories. Under certain
circumstances, this special unpaid leave may be taken on an intermittent basis rather than all at
once; or the employee may work under a work schedule that is reduced by the number of hours
of leave taken as family and medical leave. Employees may be required to furnish medical
certification of a serious condition, and advance notice is required in OGWDW. The employee
may continue health benefits [ FEHBP] while on unpaid leave of this type, and also be entitled to
return to the same position, or to an equivalent position with equivalent benefits, pay status, and
other terms and conditions of employment.
- - Employees on LWOP under the Family and Medical Leave Act [ FMLA]
during a furlough will have the days on furlough counted against their 12- week
total.
- - The only time that sick leave may be substituted for leave without pay
under the FMLA is in the case of the employee’s own serious health condition,
including pregnancy and childbirth; or to care for a child, spouse, or parent with a
serious health condition. The number of days of sick leave which may be
substituted for LWOP for family care is limited to 13 days for full-time
employees and a prorated amount for part-time employees.
V-1-4 November 1997
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• Compensatory Time
Compensatory time off, or “comp-time”, is sometimes allowed for irregular or occasional
overtime for employees who are paid at a rate of basic pay higher than GS-1O, step 1. Consult
your timekeeper for agency timekeeping policy. Comp-time can be authorized in lieu of
overtime but should be requested and approved in advance by a supervisor.
• Other
Leave Sharing
The Leave Transfer Program (under the voluntary leave program) is for those EPA
employees experiencing a medical or family medical emergency who have exhausted all of their
available leave. Those employees can receive donations of annual leave from fellow employees.
-- Leave Bank Program (under the voluntary leave program) is for those who
can make specified contributions of annual leave to EPA’s bank, thus becoming
become leave bank members. If a member is experiencing medical or family
medical emergency after exhausting available leave, the member can apply for a
withdrawal with the leave bank board.
Administrative Leave
EPA grants court leave for employees called as witnesses in a judicial proceeding
involving the U.S. Government, or a state or local government, or that of the District of
Columbia. Employees may be absent from work for such testimony and also continue to receive
pay, without leave being charged. EPA employees who serve as witnesses in trials not involving
any government entity, however, must take annual leave.
Juror
Employees who serve as members of a jury are allowed to be absent from work without
any charge of leave while receiving full pay. Any fees earned for services as a witness or juror
must be turned into EPA’s imprest fund office. However, any payments designated by the courts
as “expenses” may be retained by the employee.
Tardiness
Tardiness or brief absences may be excused by your supervisors for valid reasons.
V-l-5 November 1997
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Voting and Registration
If employees are eligible to vote, they may, where polls are not open at least three hours
either before or after regular hours of work, be granted a limited amount of excused absence for
the express purpose of voting, so as to allow them to report for work three hours after the polls
open, or to leave work three hours prior to closing of the poils, whichever requires the least
amount of time away from work.
Excused Absences
Agencies may determine situations in which employees may be excused from duty
without leave being charged. Most often, such excused absences will be for extreme or
hazardous weather conditions, but may also be for such things as voting, or blood donation.
When a determination has been made that early dismissal or closure of an organization is
warranted due to hazardous weather conditions, employees (other than those who perform
emergency services) may be excused without charge to leave for the specified period of time
prior to the activity’s normal closing time or for the entire workday. Similarly, OGWDW
supervisors can authorize employees to report to work late without leave being charged.
Blood Donation
Those who participate in a blood donor program normally are excused from work for
blood donation purposes by the OGWDW supervisor without charge of leave.
TSC - Complete a leave slip (SF-71) and leave it on Cindy Bultman ‘5 Desk for the supervisor’s
signature. Report any changes in duty hours to Cindy.
V-l-6 November 1997
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ALTERNATIVE WORK SCHEDULES
Flexible Work Schedule
Compressed Work Schedule
Flexible Workplace
Alternative work schedules fall into one of two categories: Flexible Work Schedules or
Compressed Work Schedules.
• Flexible Work Schedules
This schedule refers to a variety of arrangements in which fixed time of arrival and departure are
replaced by a working day composed of two different types of work time: Core time and Flexible
time bands. Core time is the period designated by the Agency during which all employees must
be present. Typical core hours are between 9:30 am and 3:00 pm. Flexible time bands are work
schedules which allow employees some flexibility in detennining their arrival and departure
times. These schedules are subject to supervisory approval.
• Compressed Work Schedules
This schedule may also take a variety of forms, but must be a fixed alternative work schedule.
The 4-day, ten-lO hour schedule with a three day weekend is referred to as 4/10. The 9-hours for
8 workdays and 8 hours for one workday during a bi-weekly pay period with one day off bi-
weekly is referred to as 5-4/9. EPA is using this 5-4/9 schedule for compressed work with either
alternative Monday or Friday as the choice of a day off. Compressed schedules must be
approved by your supervisor prior to beginning a pay period.
• Flexible Workplace
Telecommuting arrangements must be made by your OGWDW supervisor in &lvance to
perform work at home or at a satellite work center. This agency policy is currently in draft and
will be added to this manual when final publication is available.
V-l-7 November 1997
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PAY STATEMENTS AND PAY CHECKS
Pay Statements
Pay Check Distribution Options
Washington Financial Management Center Directory
Federal White-Collar Pay Schedule
• Pay Statements
All pay periods are based upon a two-week pay period. They start on a Sunday and end on a
Saturday. Pay statements for the two-week period are distributed to OGWDW employees by
your secretary (timekeeper) or Designated Agent on the second Tuesday of the pay period. For
further information you can consult your timekeeper in your immediate office for more detailed
information.
• Pay Check Distribution Options
— Mailed Checks. Checks are mailed to the OGWDW employee’s residence.
Unless there is a special reason for sending them to the employee’s office, the
Agency will not do so. (There is some risk involved in having your pay check sent
to your residence or Post office box because this is done by regular mail.)
— Direct Deposit. Checks can also be Direct Deposited into the OGWDW
employee’s personal bank, credit union, etc. The Agency requires everyone who
chooses this option to complete an application allotment form for direct deposit.
You can obtain this information from the Washington Financial Management
Center [ WFMC] customer assistance in the Ronald Reagan Building in room
number 71108 or your timekeeper.
• Washington Financial Management Center Directory
Mailing Address :
U.S. Environmental Protection Agency
Washington Financial Management Center
401 M. Street, SW (2734R), Room Number 71108
Washington, DC 20460
Courier Service Address :
U.S. Environmental Protection Agency
Washington Financial Management Center
1300 Pennsylvania Avenue, NW (2734R), Room Number 71108
Washington, DC 20004
V-1-8 November 1997
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(202) 564-2571 - Fax number (Non-payroll questions)
(202) 564-2572 - Fax number (Payroll questions)
• Federal White-Collar Pay Schedule
U.S. Office of Personnel Management
1998 General Schedule
Locality Rates of Pay for
Washington-Baltimore, DC-MD- VA- WV
Effective January 1998
JGradej [ Annual Rates for Steps (in dollars)
1 ltI2 l 1 5 1l 6 J 1 7 L8
1 jJ 13,902 14,366 14,828 15,288115,753 1116,0241116,479 1 16,939
2 L 5 ’ 63 jI 16,003 16,521 i 6 ,95 8 [ 17,147 [ 17,651J [ 18,155_I 18,660
3 1 [ 17,055 17,623 18,192 18,760 [ ,329 ft 19,898 I 20,466 [ ,035
!.
9: [ 10
16,95811 17,393
19,164 L!? ’ 668 J
21,603 I 22,172
j [ 19,146 II 19,784
JJI 21,421 !I 22,135 [
20,422 4 21,060 :1 21,69911 22,33711 22,975 ‘I 23,613
22,85011 23,564 [ z278 ‘?! ! 26,422
24,252 I I 24,890
27,136 IL 27,851
6 _ 1123,876124,672 25,468 :1 26,264 [ 27,060 I 27, 5b !L 2 k il 31,040
L _ ZJL ,532 L 27 416 [ 3 O 129,184 L 3 O, 068 1130,952I 31,836 I 32,719 33 ,603 34,487j
8 !L29,384 d 30,364
31,343
32,323 [ !302 !I 34,281 35,261
36,240 1 37,219 1 38,199
1 [ 32,457 I I 33,539
10 Q 35 , 74 136,934
;I I _1l ! ‘ JL 9
34,621 36,786 37,868 II 38,951 [ 40,033 41,116 ii 42,198
38,126 39,318 40,5091141,701 it ! J 44,085 45,2771146,468
L !! L 4 ’ 5 JI 45,814 ft 47 i 23 48,431 49 ,7401 [ 51,049
I [ 12 II 47,066 I 48,635
50,205
51,774 [ 53,343 Il 54,913 II 56,482 1 58,051 59,6211 61,190 I
II 13 55,94911 57,835 59,700 61,565 63,431 L , 2 96 67,162 :1 69,027 70,893 I I 72,758 I
14 66,138 68,343 70,547 [ 72,752 L 74 !1 77,16!J 79,365 I 81,569 83,774 1 85,978
II !?JI! ! ’ L 1 J [ , 767 jL 9 3 ,360L95,954 , 98,548 101,142
‘‘‘(iDP(lR A ’ I(’D ’ A L’ - -
*
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PAY AREA OF WASHINGTON-BALTIMORE, DC-MD-VA-WV (NET INCREASE: 2.45%)
V-1-9
November 1997
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PERSONNEL
Perfonnance Agreements
Union
Financial Disclosure Statements
Elective Programs
NOTICE: The policy or process associated with this section is being developed or revised.
As soon as the information is available, this section will be completed and distributed. If
you need immediate assistance in this area, see the secretary in your office for the name of
the person to contact.
V-2-l November 1997
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ALL ABOUT GOVER1Y MENT TRAVEL
Coverage Non-Submission of Voucher
Authority to Travel Local Travel
Travel Funding Per Diem
Reimbursement Advance of Funds
Voucher Submission
It is the policy of the Agency to reimburse travelers, within limits prescribed by law and
Government-wide regulations, for expenses incurred in carrying out the official business of the
Agency.
An employee traveling on official business is expected to exercise the same care and
reasonableness in incurring expenses that a prudent person would exercise if traveling on
personal business. Expenses which exceed the maximum expense rate authorized by regulations
will not be reimbursed. Supervisors and/or authorizing officials have the authority and
responsibility to reduce claims that seem unreasonable, even if the claim is lower than the
maximum rate.
• Coverage
This covers temporary duty travel in the 48 conterminous States and the District of Columbia.
The EPA Travel Manual also covers travel regulations related to areas outside the conterminous
United States and incorporates regulations issued by GSA, the Department of State, and the
Department of Defense.
Foreign travel requires extensive preparation and clearances. Contact the Office of International
Activities for instructions on time needed for advance arrangements.
• Authority to Travel
A Travel Authorization must be issued and approved by an authorized official and receive a
document control (DCN) for all travel outside the defined local travel area where you are
stationed. The level of management approval depends on your position and the and purpose of
the trip. Travel authorized on the TA identifies both special restrictions that may be placed on
you and special allowances (such as rental car or annual leave in conjunction with travel).
In unusual or emergency situations, you must obtain verbal authority from your authorizing
official and a TA must be prepared as soon as possible explaining why the TA was completed
after the fact.
V-3-l November1997
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• Travel Funding
EPA offers two methods which minimize the need for you to use your own funds for allowable
travel expenses: (1) your Government credit card or (2) travel advances.
Any employee who travels for EPA on official business may apply for the card. If you travel
two times or more per year, you are considered a frequent traveler and must apply for a card,
unless you are granted a waiver from your AA!RA. This card is to be used for official travel
expenses only. It should be used for your common carrier transportation, lodging, rental cars,
and other expenses such as meals, when possible. You should receive a monthly statement for
your charges that must be paid in full upon receipt. By filing, your will receive reimbursement
for your travel expenses in ample time to pay the balance on your statement.
• Reimbursement
Use a SF-1012, Travel Voucher. This form will detail the expenses you incurred when on
official travel. Each travel voucher must be accompanied by the fiscal copy of your TA, required
receipts, your original signature and your approval official’s original signature.
NOTE: IT IS YOUR RESPONSIBILITY AND NO ONE ELSE’S TO SUBMIT AND
ENSURE THE ACCURACY OF THE TRAVEL VOUCHER.
• Voucher Submission
You should submit a travel voucher to your authorizing official within five workdays after
completion of the trip or once per month if you are on extended temporary duty travel.
• Non-Submission of Voucher
If you do not sumit a travel voucher, you will not be reimbursed for expenses and will still be
required to reimburse the charge card company and EPA. If necessary, outstanding advances
will be deducted from your paycheck. If it becomes necessary to deduct money from your
salary, you will be charged a $20 service fee plus interest. If an employee fails to file a travel
voucher with 60 days, or has not returned the amount in excess of travel expenses substantiated
within 120 days alter the end of the trip, the excess amount is subject to withholding and
payment of employment taxes. Also, you will lose your advance privileges for at least a period
of one-year.
• Local Travel
“Local travel” is defined as travel incurred within a 50-mile radius of the employee’s official
duty station. Each Servicing Finance Office [ SF0] is responsible for defining the cities, towns,
and counties which are included in the 50-mile radius.
V-3-2 November 1997
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Written travel orders are not required when travel does not involve per diem, overnight lodging
or a rental car with the 50-mile radius of the official duty station. However, verbal approval by
your authorizing official is necessary, as well as written approval on any reimbursement
vouchers.
Reimbursement can be claimed on an SF-1164 when no per diem is being claimed. The
imprest fund cashier will give you an immediate cash reimbursement for your expenses.
• Per Diem
Federal travelers are reimbursed under the lodging - plus method which includes a maximum rate
for lodging and a flat rate for Meal and Incidental Expense [ M&IE] which is reimbursed based
on the number of quarters {up to 4 per day) you are on travel status. General Service
Administration [ GSA] sets both rates annually for specific geographical localities. A copy of the
rates are attached.
The per diem allowances covers all charges for subsistence expenses including lodging, taxes
and service charges for lodging, meals, laundry, cleaning and pressing of clothes; transportation
between places of lodging or business and places where meals are taken, and telephone calls
necessary to reserve lodging. All other officials calls should be claimed separately as
miscellaneous expense.
• Advance of Funds
Employees identified as frequent travelers can obtain cash advances through the Government
Charge Card Automated Machine (ATM) Program. If you are an infrequent traveler or a new
employee that has applied but has not received a card, you may receive up to 80% of the
anticipated out-of-pocket expenses by Treasury check or cash. Travel advances can also be
given in the form of cash through the imprest fund in emergency situations.
V-3-3 November 1997
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HOW TO ACQUIRE SUPPLIES AN]) SERVICES
General Services Administration’s Federal Supply Service
Bankcard
Procurement Request
Unauthorized Procurement
You must obtain all supplies by going through proper channels. There are three ways to
purchase supplies. They are: GSA, bankcard and procurement request.
• General Services Administration’s Federal Supply Service (GSAIIFSSI
Each secretary has a catalog and her/his own account number with the GSA Customer Supply
Center in Springfield, VA. Each Division keeps a sign-up sheet for supplies needed. If the
GSA Customer Supply Center carries the items you need, the purchases should be made from
them first. After the secretary orders your supplies they are mailed with a normal delivery time
of two to three days.
• Bankcard
There are certain individuals who have credit card ordering authority. In OGWDW they are:
Ba nkcard Holders
10 - Linda Burnside & Danesha Reid
lAD - Murlene Lash
SRMD - Tracey Schuck & Paula Mason
(TSC-Charles Feldman/Bonnie Newport,
Bob Kneipp)
The 10 has developed a new form (attached) for anyone requesting bankcard purchases. This
form should be filled out by the requester and given to the appropriate bankcard holder. There
are prohibited items that OGWDW can not order through the bankcard. These include most
items over $2,500.00; air purification systems; paid advertisements; expert services/consultants;
rental and maintenance agreements; memberships in associations; and any equipment repairs
estimated at over $500 (however, if the initial estimate for an equipment repair is under $500,
and the final cost is less than $1,000.00, the bankcard can be used).
TSC - The requester makes the request through the secretary who completes a requisition and
sends it through channels.
GSA has contracts, or “schedules,” established with commercial firms to provide supplies or
services at stated prices for fixed periods of time. They include types of office equipment, file
cabinets, and many other commercial items. Purchasing Agents, in the Procurement Office, can
assist in determining whether the item you require is on schedule. Use of schedules is mandatory
V-4-l November 1997
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for all Government agencies and can often eliminate the need to obtain price quotes. Bankcard
holders may use the card to purchase supplies. Baniccard orders are usually received quickly
unless the vendor is out of stock.
• Procurement Request
This is the slowest way to order your supplies but sometimes it is the only way. If what you are
ordering is a prohibited item on the bankcard or is over $2,500.00 you would need to use the
Procurement Request (PR) attached. The Procurement Request/Order is EPA Form 1900-8
which is in hard copy form or electronic version (accessible by the secretary). When you use the
PR, you must provide approving signatures, financial information, and detailed information on
the supplies, equipment or services you are purchasing. Once the paperwork is through the
signature process, it is sent to the procurement office. The procurement office is now located in
the Ronald Reagan Building (M/C-3803R) A phone number for the Small Purchasing Unit is
564-4759. Once it is assigned to a procurement specialist, he/she needs to check three sources
for obtaining the supplies you listed unless you have attached a justification for “Sole Source.”
For “Sole Source” see your division bankcard holder. The turn around time can be four to six
weeks.
• Unauthorized Procurement -
An unauthorized acquisition results when an individual who is not authorized to make a
commitment on behalf of EPA causes a vendor to perform a service or to deliver a product which
creates an obligation for payment. Unauthorized persons who commit EPA for the expenditure
of funds in exchange for goods or services must prepare detailed documentation and request the
contracting officer [ CO] to “ratify” (approve the purchase even though correct procedures were
not followed) the purchase by issuing an appropriate document to the vendor. If the CO is
unable to ratify the procurement, either due to insufficient justification or because the
procurement is illegal and therefore could not be approved by an authorized person, the person
who placed the order may be held personally liable for the costs incurred and subject to Agency
disciplinary action.
V-4-2 November 1997
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BANKCARD PURCHASES FOR THE OGWDW
NOTE: IT IS THE RESPONSIBILITY OF TILE REQUESTER TO
COMPLETE THIS PAGE AND GIVE IT TO THE BANKCARI) HOLDER
TO PROCESS
Requester:
Item(s) Requested/Cost: ( 1 )
(2)
(3)
Vendor/Phone Number:(1)_______________________________________________
(2)
(3)
APPROVALS :
Branch Chief:
Division Director:
Minami (SRMD) or Lash (LAD)________________________________________
Any Other Required Signatures*:
*111 addition to the regular Division sign-off, some items require outside signature.
Examples are listed below:
Conference Room Rental: Facilities Sign off
Contact/Phone & Rm. #:
ADP Equipment/Supplies: OGWDW PC Site Coordinator
Contact/Phone & Rm. #: Arnetta Davis 260-2803, Rm.
Audio Visual Services: Contact/Phone & Rm. #:
V-4-3 November 1997
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THE FUNDING PROCESS
Obtaining a DCN.
Canceling a DCN.
• Obtaining DCNs
For every service or supply you purchase you must obtain a Document Control Number [ DCN].
This includes all travel, training, taxis, federal register notices, contracts, grants, supplies and
equipment. The only time you would not need accounting data is when a secretary is ordering
from the GSA Customer Supply Center. For bankcard purchases, the bankcard holders are
responsible for turning in a log sheet at the end of each month with all the accounting
information for that month’s purchases. Documents can not be processed and will be returned to
the originator if they do not have a document control number and the signature of the funds
certifying officer [ FCO]. In OGWDW there are two FCOs (Linda Burnside and Danesha Reid).
Please be aware of the OGWDWIIO process in place. If you require a DCN on a particular day,
you need to make sure an approved document (all signatures and correct financial information) is
in either the incoming box in room 1207 or in the incoming box just outside of room 1207 by
1:00 p.m. on the particular day. It is best to allow at least two days in case, for some reason,
DCNs can not be issued on any given day, due to computer failure or other emergencies.
Pat Minami for SRMD and Murlene Lash for lAD need to sign off on your documents before
they are sent to Linda and Danesha for a DCN. Pat and Murlene or the secretaries will be able to
help you with the accounting information if you need it. Once Danesha and/or Linda has issued
a DCN, they make a copy of the funding document for their log book, and then it is placed in the
correct Division box in the Rm. 1209 for distribution. If you plan ahead, you should have very
few emergencies in which you need a DCN on the spot.
Once a DCN has been issued, you can not change the dollar amount without going back through
the approving officials including the funds certifying officer. All documents should have a
Requisition Line Table [ REQL] attached which is issued by Linda or Danesha. This REQL
shows the funds have been committed. On days when Danesha and Linda are both out, Brenda,
Pat, and Murlene are authorized to issue manual “emergency” travel DCNs. (Travel where you
need to pick up tickets that day)
V-5-1 November 1997
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• Canceling DCNs.
If you have received a DCN for a document and then you don’t use it (i.e., travel or training
canceled, changed your mind about ordering something) it is important that you notii ’ Murlene
[ lAD] or Pat [ SRMD], draw a line through the document and mark CANCEL, sign and date it,
and send it to Linda Burnside. Failure to do this could result in loss of funds.
Reminder: If you cancel a document remember to cancel all aspects (i.e., hotel, reservations, etc.)
or EPA will be charged.
V-5-2 November 1997
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COMPUTERS, EQUIPMENT AND PROPERTY
10
Danesha Reid
260-5035
SR.MD
Pat Minami
260-9598
lAD
George Hoessel
260-7097
If you are having computer problems and require assistance the following steps must be taken:
1. Submit by e-mail a work ticket by typing “work-ticket” in the “To” block.
2. Indicate in the message the error message that is displayed, your room number
and when you are available.
If you are unable to put a Group Wise ticket through e-mail, you can have someone else send the
message for you or write a hand written work ticket to Ametta Davis in room 1109.
• Quick Reference
The following list is a quick reference contact list for computer help:
- Password Changes
- E-Mail, Agency LAN connections
- Internet Services
- New Equipment
- Equipment specifications, (i.e.,
Price, what is available)
- Portable/Laptop Computer Loan
- Mainframe
- Arnetta Davis, Donald (Craig) Leonard
Or Cindy Mack
- Ametta Davis
- Arnetta Davis
- See Division contacts above
- Ametta Davis
- JO- Arnetta Davis
Brenda Johnson
SRMD-Tracey Schuck
Paula Mason
Martha Kucera
LAD-Murlene Lash
- Jeff Sexton
Where to Get Help
Quick Reference
Internet Policy & Procedures
Equipment On-hand
Audio-visual
Specialized Computer Equipment
Removing Property
• Where to Get Help
Your Division contacts are as follows:
V-6-l
November 1997
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• Laptop Computers
Each division within OGWDW has available for overnight and travel use two laptop computers.
These laptops are available on a first-come first-served basis. Please see your respective contact
to check out one of these computers. Although this equipment is housed in each Division, it is
the property of OGWDW. If your Division equipment is not available, please see
Arnetta Davis.
TSC personnel should contact Phyllis Branson (569-7918) or Ed Glick (569-7939).
• Internet Policies and Procedures
NOTICE: The policy or process associated with this section is being developed or revised. As
soon as the information is available, this section will be completed and distributed. If you need
immediate assistance in this area, see the secretary in your office for the name of the person to
contact.
• Equipment on Hand
Within OGWDW there are several pieces of audiovisual and computer equipment available for
use by OGWDW staff Most of this equipment is portable and can be carried to your meetings if
they are located in other parts of the Agency. Please also see next section on Removing
Property.
• Audio Visual
Within OGWDW, the following audio visual equipment is available from the source listed:
- Overhead projector - [ AD Room I 133ET
- Slide projector - LAD Room 1 133ET
- TWVCR - OGWDW JO Room 1209
TSC - Equipment is in each conference room and there is a projector in room 137.
• Specialized Computer Equipment
Color Printers
The OGWDW HQ has available two color printers. One Both HP Color LaserJet 5s are
accessible through the OGWDW LAN. A simple printer selection through your Windows
Control Panel will let you access these printer. There locations are room 1205 and 1115. Please
be aware that these color printers should only be used for final products. The supplies are very
costly, averaging .65 cents per page for paper and $1.00 per page for overheads. If you need
multiple copies, please refer to the Copying, Printing, Mail Management and Distribution
Section of this manual for color copying procedures.
V-6-2 November 1997
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Scanner
The scanner is located in room 1115. Since the scanner is not connected to a printer at
this time, you will have to save you scanned image file to a disk. Please remember to take one
with you.
TSC - We have an HP desk Jet 1200C color printer in room 140. See Cindy or Phyllis for
information on use.
Slide Maker
The HR6000 film recorder (slide maker) is located in the 1219 bay area. Both Microsoft
Power point and Freelance are installed on this equipment. Presentation chrome 35mm film
should be purchased by your Division and can be found at any grocery or drug store (see section
on making purchases for procedures)..
TSC - Take your computer disk with slides on it to the Information Center in the library. They
will put the slides on film. Film is then taken for developing by originator.
• Removing Property
Before removing gy property from an EPA location, you must first obtain a property pass from
an OGWDW Custodial Officer. After completion of the form, the Custodial Officer will give
you two copies. One copy will be retained with the equipment and the other will be given to the
guard upon exit from the building. This includes any personal property which may be construed
as government (e.g. fans, pictures, refrigerators, etc.) The OGWDW Custodial Officers are:
- OGWDW 10- Brenda Johnson/Denisha Reid
- SRI 4D - Tracey Schuck, Paula Mason, Marty Kucera
- lAD - Arnetta Davis, Murlene Lash
- TSC - Jane Pleiman
If you attempt to remove property from an EPA building without a property pass, you will
be stopped by the guard on duty at your exit point and instructed to return to your
Custodial Officer to obtain a pass.
V-6-3 November 1997
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TELECOMMUNICATIONS AND CONFERENCING SERVICES
Teleconferencing
Video Conferencing
Conference Rooms
Help Desk
• Teleconferencing
Teleconferencing, also referred as conference calling, is handled through the EPA
Telecommunications Center in the Waterside Mall. Teleconferences are generally handled in
one of two ways:
1. Most OGWDW phones allow you to hook two other phone lines into a call, for a total of three
(see below). Calls involving more than 3 internal or external telephone lines must be handled by
the EPA Telecommunications, Teleconferencing Center (in rare cases, some supervisor phones
allow more than three line links).
Obtain and complete a Teleconferencing Schedule Form ( available from your secretary)
for every conference call requiring more than 3 lines, then call 260-CONP to reserve the
telephone lines. Hold the completed Teleconferencing form until you receive a
confirmation from Teleconferencing, then forward a copy of both documents to Danesha
Reid in 1207, ET.
To schedule a conference call, dial (202)260-CONF (2663) between 8am and 6pm, EST.
When you call, be prepared to give the account name: Office of Water/ OGWDW , the
account number: 40R . the name and telephone number of the originator of the
teleconference, the subject, the date, the number of lines needed and the length of the call.
Teleconferencing will provide you with a telephone number to call and a four-digit access
code. Be sure to notify conference call participants of the call-in number and the four-
digit access code. Finally, Teleconferencing will send you a written confirmation of the
above information for your records. Please make a copy of the confirmation for your
files and forward the confirmation to Danesha Reid in room 1207, ET.
Note: Telecommunications recommends you call as far in advance as possible. There is no
guarantee of line availability; midweek is especially busy.
There is a charge to the sponsoring program office for use of the teleconferencing system.
Currently, the cost is .07 cents per minute, per line used.
- For example: A 30 minute call, using 11 telephone lines would cost $23.10
(30 mm. x .07 $2.10 per minute x 11 phone lines = $23.10)
Remember to cancel arrangements if you change plans or OGWDW will be charged.
V-7-1 November 1997
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2. 3-Way Conference Calls are conference calls involving 3 or fewer telephone lines. The
telephone at your desk can be used to connect you and two other parties on the same call. You
may initiate a conference call at any time during a conversation. To initiate a conference call:
- Dial the first telephone number.
- Once a connection is made, press “Conference” on your telephone face-plate.
- The first call will automatically be placed on hold and you will hear a dial tone.
- Dial the telephone number of the party you want to add to the conference.
(don’t forget to dial 9 and the area code if necessary)
- When the second call answers, press “Conference”. You and the other two parties are
now connected. “Conference 3” appears in the telephone display window.
Note: If the third party’s line is busy or unanswered, press “Drop”, then return to the
party on hold by pressing the line lit with the green light.
To disconnect a call at any time during the call, press ‘Drop” or hang up. If you
originated the call, hanging up will end the call for all parties, however, either of the other
two parties can disconnect from the call by hanging up. This will not disturb the
conference. “Drop” will disconnect the I party added to the call. Remaining
connections will be unaffected. -
TSC - Call your secretary, Susan or Lillian to schedule a teleconference. Provide the date,
time and number of lines needed and she will make the arrangements.
• Video Conferencing
Video Conferencing is the ability of people in different locations to see and speak with one
another in real time over telecommunications connections. The service is provided through
specially equipped rooms in Waterside Mall and Arid Rios. In special instances, the equipment
may be transported to another location for a fee.
Each Video conference must have a conference leader. The conference leader is responsible for:
- finding time in participant’s schedules (date, time, location and duration of conference)
- scheduling use of the video conferencing facilities
- leading the conference or identifying a lead
- preparing conference materials
- closing the conference
To schedule a video conference you must submit a signed Telecommunications Service Request
(Form 5020-1) to Danesha Reid in room 1205ET at least two weeks prior to the date requested.
Reservations are on a first-come, first-served basis and subject to the availability of video rooms.
V-7-2 November 1997
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The form should include the following:
- Requestors name, mailcode and phone number
- Date and beginning and ending times of conference and sites
- Points of contact at each site
- Program office of lead participants
- Subject of conference
- Equipment needs (VCR, 35mm slide projector, whiteboard, microphones, etc.)
Be sure to inform conference participants of the meeting date and time once you have received
confirmation. (For more information, call the video system support line at 260-9100 or call the
Telecommunications Center at (202) 260-6778.)
TSC - Note: video recording is available for an additional fee.
Follow the above procedures. The TSC contact is Cindy Bultinan on 569-7905.
Be sure to cancel arrangements if you change plans or OGWDW will be charged.
• Conference Rooms
OGWDW Conference Rooms (CR)
There are 4 conference rooms in OGWDW - 1110, 1132, 1209(a) and 1209(b). When
reserving a conference room, be prepared to give a meeting title, a contact name and telephone
number and the preferred date and time.
- Room 1100 seats 4-6. Call Paula Mason on 260-1893 to reserve.
- Room 1132 (Airplane Room) seats 12-15. LAD staff may reserve the conference room
using the conference room scheduler on Group Wise. All others call 260-7077 to reserve
the room.
- Room 1209(a) seats 4-6. Call 260-5508 to reserve.
- Room 1209(b) seats up to 18. Call 260-5508 to reserve.
*The Office Director’s meetings take priority over any meeting in 1209B and may
be “bumped” at any time by the OD or her staff.
Note: All conference rooms, except 1110 have telephones.
Washington Information Center [ WIC] Conference Rooms
The WIC conference rooms are managed by Optimus Corporation; Joanne Taylor on 260-2046 is
the contact. There are 16 conference rooms available to EPA employees: the North and South
Conference rooms, located in the Waterside Mall near Safeway; the EPA Auditorium, located in
the rear of Waterside Mall and the Crystal City conference rooms, located in our Crystal City
offices. The accommodations are:
V-7-3 November 1997
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-4 rooms which seat up to 15
-2 rooms which seat up to 10
- 1 room which seats up to 16
-4 rooms which seat to 40 and
- the EPA Auditorium which seats 140
To reserve a WIC conference room call Joanne Taylor on 260-2046. Provide the date, time,
number of people, the name of the sponsoring office [ OGWDW], the meeting title, the sponsor’s
name, mailcode and telephone number and the type of audio equipment needed, if any (for more
information on ADP equipment, see Property/Equipment section). You may also request a
specific conference room style (i.e., classroom, theater, closed square, etc.) Joanne will assign a
conference room bas d on the information provided. There is no fee for this service.
Note: You must have a valid EPA identification/badge to access WIC conference areas.
TSC - Call your secretary to reserve a conference room. Provide the date, time, subject and
size of the room needed and she/he will make the arrangements.
• Help Desk
The WIC Help Desk (260-HELP) provides support in the following areas. For assistance in
these areas, see your Division Secretary who can direct you to the appropriate contact person.
- E-mail Support
- Personal Computers and Software Support
- Internet Services
- Telephone Connections, Repair and Relocation
- Voice Mail Set-up
- Data Communications
- Input/Output
- Video Conferencing
- Audio Conferencing
- Conference Room Scheduling
- WIC Training
TSC- The help desk phone number is 569-7754.
V-7-4 November 1997
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COPYING, PRINTING, AND MAIL MANAGEMENT
Self Service Centers
Agency Pnnting Plant Services
Color Copying
Jnter .Office Mail
• Self Service Copy Centers
Walk-up copy centers are located throughout the Waterside Mall complex. Several locations are
manned with copy operators. The locations nearest to OGWDW are: ET422, ET740 (Operator
on Duty) and SE3 10 (Operator on Duty). Access codes have been installed on copy center
equipment to monitor program usage. The OGWDW access code is 041028. The limitations for
use of the self service copy centers is 10 minutes or 900 pages. A sheet of paper copied on both
sides counts as two pages. Two-sided copying is an Agency policy.
The manned copy centers are self service as well as drop off service. Any copying job under
2,500 copies can be left at these copy centers. You must fill out the request forms located at
these centers. Turnaround time is 4 to 12 hours. You may be called when your job is complete.
TSC - Copiers are located in the NW corner of the 1st, 4th, and 5th floors.
• Agency Printing Plant Services
Note: All documents must complete the product review process prior to sending to
printing.
Copying jobs over 2,500, but no more than 30,000, should be accomplished using the Agency’s
printing plant. After you have prepared a Printing, Distribution and Inventory form, you should
deliver it with your job to the Printing Management Office located in Km. G-100D in the Mall
Basement. Turnaround time is 4 to 24 hours depending on the size of the job. The Agency
printing plant offers options as well, e.g. 3-hole punching and binding. You are encouraged to
discuss your special needs with the Printing Management Officer.
V-8-1 November 1997
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Please keep the following in mind:
- Abide by the copying limitations.
- Be courteous. If you are running a series ofjobs and even though you are within the
time and copying limitations, let someone who only needs a few copies break in.
DO NOT ATTEMPT TO SERVICE A COPIER except to add paper or clear a jam. Tone and
developer are to be added ONLY by a technician.
Report any malfunctions immediately. Please do not wait for the next person to call. Follow the
instructions that are posted in the copy center for reporting problems; the number is 260-2120.
TSC - Call the “key operator” whose name will be posted at the copier.
• Color Copying
Color copying is available for briefing documents, special reports, maps or technical diagrams
where additional color is necessary for clarity or object identification. The color copier is not
intended to replace high volume color printing. Quantities are limited to 500 total copies. All
use of color in the submitted documents must comply with Title 44 U.S. Code and the Joint
Committee on Printing Regulations regarding use of color.
- The color copier has the following capabilities:
- Add color to black and white originals;
- Produce color prints from 35mm slides;
- Reduce/Enlarge in one percent increments (50% reduction to 200% enlargement);
- Manipulate images and merge text with graphics and photos without conventional cut
and paste efforts;
- Frame and blank areas by using image editing and creation of graphics;
- Produce color conversions, where original colors can be changed to other colors
automatically; and
- Reverse positive images to negative images and vice versa.
Please allow at least 24 hours for completion of color copying requirements.
Requests for color copying can be submitted to the Photocopy and Mail Management Section in
Rni. G-100A.
TSC- Can get color copies in room B-52.
V-8-2 November 1997
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• Inter-Office Mail
The main EPA mail room is located at Waterside Mall [ WSM]
Room: G100E
Telephone: 260-2132
Hours: 7:00 a.m. - 6:00 p.m.
There are satellite mail rooms at all other EPA locations.
All mail rooms are staffed for pick up, delivery and routine operations. All outgoing
Headquarters mail is sent to WSM for dispatch.
TSC - There is a mailbox in Room 140 for TSC’s outgoing maiL
V-8-3 November 1997
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OFFICE OF WATER RESOURCE CENTER
• Benefits
The Water Resource Center is your one-stop for information and materials produced by the
Office of Ground Water and Dnnking Water (OGWDW), the Office of Science and Technology
(OST), the Office of Wastewater Management (OWM), and the Office of Wetlands, Oceans, and
Watersheds (OWOW), within EPA’s Office of Water. Materials available include:
- Fact Sheets - Training Materials
- Guidance Manuals - Brochures
- Technical Reports - Video Tapes
- Models - Posters
- Educational Kits
• Services Provided
The Resource Center is staffed by a Contractor who provides Librarians, Library Technicians,
Record Specialists and Library Aides to assist you. They respond to requests for publications
and information by:
- Helping requestors identify available materials, sources, technical experts that will
answer your information needs;
- Supplying copies of available publications at no charge;
- Providing ordering information for publications that are out of print or no longer
available from EPA sources; and
- Providing at no charge catalogs of publications produced by the participating offices.
• How to Reach Them
The Water Resource Center is located in room 2615 of the Mall. The phone number is
260-7786.
Benefits
Materials Available
Services Provided
How to Reach Them
V-9-l
November 1997
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TRAINING INFORMATION
Training Courses
Training Procedures
EPA Learning Institute
OGWDW’s point of contact for training information is Dawn Dixon 260-1316
EPA offers many training opportunities.
• Training Courses
Training courses are available through the follow:
EPA Training Institute
Human Resource Institute -
Washington Information Center (WIC)
Office Personnel Management (OPM)
United States Department Agriculture (USDA)
Local Colleges and Community Colleges
• Training Procedures
Prepare the SF-i 82. See attached sample. Obtain immediate supervisor and second line
supervisor signatures. Send the SF-182 to the Funds Certi! ying Officer for the document control
number. After the document control number has been assigned, the SF-182 will be returned to
the trainee’s Division. The SF-182 needs to be forwarded to the Training Office. The trainee’s
Division is responsible for forwarding the SF-182 to the Training Office.
The trainee will receive confirmation from the Training Office. It is important to read the memo
returned with the approved training form. The trainee is often responsible for sending the
approved form to the training vendor.
Information needed to complete the SF- 182 (Request, Authorization. Agreement, and
Certification of Training)
Block 1 - Name of Trainee
Block 2 - Social Security Number. Type in shaded area to make sure information is
legible on all carbon copies
Block 3 - Date of Birth. Type in shaded area
Block 4 - Home Address
Block 5 - Home Telephone Number
Block 6 - Position Level. Be sure to indicate whether non-supervisory, supervisory,
managerial, or executive in nature
v-to-i November 1997
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Block 7 - Organization Mailing Address. Mail code should be included
Block 8 - Office Telephone Number
Block 9 - Continuous Civilian Service. This must be included as eligibility, training is
based on one year of permanent status with the Government
Block 10- Number or prior training days in a non-Government facility
Block 11 - Position Title/Function. For example, Management Analyst, Chief, Water
Permits Branch
Block 12 - Pay Plan/Series/Grade/Step. Identify positions as GM or GS
Block 13 - Type of Appointment. Indicate whether Career or Temporary. Note:
Temporary employees are eligible for training in extreme instances. A
justification must be attached stating why the training will be beneficial and
necessary for the accomplishment of the Agency’s work.
Block 14 - Education Level. Example, B.A., L.L.B.
Block 15 - Name and mailing address of training vendor
15A - Location of training site
Block 16 - Course title and training objectives. Attach course outline
Block 17 - Catalog/Course Number
Block 18 - Training period. Note: The SF-182 must be received in the training office at
least three weeks prior to start date of the program.
Block 19 - Number of course hours
Block 20 - N/A
Block 21 - Direct costs and appropriation/fund chargeable. This category also includes
registration fees in addition to tuition (a) and books (b). When using
multiple accounts a multiple account form should be submitted showing two
seperate accounting numbers to be charged. See Sample
Block 22 - Indirect costs and appropriation. Fill in Travel costs, taxi and miscellaneous
fees. No funding data is included in this section.
Block 23 - N/A
Block 24 - N/A
Block 25 - Billing Instructions. Specif ’ Headquarters Accounting Operations Branch or
Field Accounting Operations Branch and provide appropriate address below:
Non-Government Training
Environmental Protection Agency
Financial Management Division
1300 Pennsylvania NW (MC 2734R)
Washington, DC 20004
Government Training
Environmental Protection Agency
Accounting Operations Branch
Cincinnati, Ohio 45268
V-10-2 November 1997
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Block 26A - Name & Title of Immediate Supervisor
26B - Signature of Immediate Supervisor
Block 27A - Name & Title of Second-line Supervisor
27B - Signature of Immediate Supervisor
Block 28A - Name of Training Officer
28B - Signature of Training Officer
Block 29A - Headquarters Contracting Officer
29B - Signature of Contracting Officer
Block 30A - Certifying Official for completion of training
30B - Signature of Certifying Official
V-lO-3 November 1997
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• EPA Learning Institute
The following list identifies some available learning opportunities:
Goalsetters Reaching for Opportunities (GRO) GS-4-10-- This development program is designed
for EPA Headquarters employees in grades GS 4 through 10.
Contact: Ramona Conway (202) 260-8750.
Greater Leadership Opportunities (GLO) GS 11-13-- This a one-year developmental program
whose target audience includes GS-1 1 through 13 level women and minorities with at least 2
years of EPA employment who have demonstrated potential for leadership.
Contact: Constance Thompkins (202)260-6180.
Women’s Executive Leadership Program (WEL) GS-1 1-12-- This is a one-year USDA-
sponsored career deyelopment program to help employees develop their potential for
management advancement. Contact: Virginia Rheinhardt (202) 260-8022.
Executive Potential Program (EPP) GS-13-15— A one-yôar USDA-sponsored program to help
technical specialists develop managerial skills. Contact: Virginia Rheinhardt (202) 260-8022.
Looking Glass Workshop GS/GM 13-15— A five-day intensive residential leadership training
taught by EPA staff and outside faculty. Contact: Rainona Conway (202) 260-8750.
Career Enhancement Program—Graduate level course work in Public Administration,
Environmental Policy, or Public Health on site by three Washington, DC area universities.
George Washington, Johns Hopkins, and Maryland University.
Contact: Jim Carr (202) 260-8047.
Management Development Seminars GS-13-SES level—Seminars present Administration
initiatives and supports the government’s corporate culture, vision and values, while discussing
the most current leadership and management practices.
Contact: Virginia Rheinhardt (202) 260-8022.
LEGIS Fellows Program (GS/GM-13) and above--Program is sponsored by the Brookings
Institution and the Government Affairs Institute at Georgetown University and is designed for
executives and managers whose current or prospective positions may require working knowledge
of the operations of Congress. Contact: Virginia Rheinhardt (202) 260-8022.
Federal Executive Institute (GM-15 and above)—Program is to help agencies in the development
of their career executive corps, linking individual development to improved agency performance.
Contact: Virginia Rheinhardt (202) 260-8022.
Howard University (HUES) (GS-10) and below in secretarial, clerical, and
administrative/support position.--Three-year certificate program, courses are environmentally-
related. Contact: Constance Tompkins (202) 260-6180.
V-1O-4 November 1997
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S 1!IW D
Envir nmenta1 Protection Agency
Individual Development Plan
Effective Dates:
See tj eie k1e ri,t s1gnazure
Shod.Term Goal:
lime Pimne
z
0
EPA F 4 3140—32 (1 EV. 9
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TELEPHONE 101
Integrated Services Digital Network (ISDN)
ISDN training classes are offered bi-weekly on Thursday at 10:00 am in Room 3307 Waterside
Mall. Classes are available in two categories: management and support. Pre-registration is
required.
If you would like training on how to use your ISDN telephone, call the Telecommunications
Branch Training Hotline on (202) 260-1001.
• Voice Mail System
The Agency has a telephone voice mail system that allows both internal and external callers to
leave a recorded message if they are not able to reach the person they are trying to contact.
Until you have the training on how to use this system, access will not be available to new
employees. Voice mail training sessions are offered weekly on Wednesday at 10:00 am in the
Washington Telecommunications Center located in Waterside Mall, provided that a mailbox
request has already been processed by your office. Pre-registration is required. If you would like
training on how to use your voicemail system, call the Telecommunications Branch Training
Hotline on (202) 260-1001.
Telephone etiquette is covered under Customer Service.
TSC
• The Voice Mail System
Voicemail training is offered evely Tuesday at 10:00 in room B-52, pre-registration is not
required.
• ISDN Telephone
Training is not offered on how to use the telephone, but an instruction sheet comes with the
telephone. Also, there are instructions in the back of the telephone directory on such things as
cal/forwarding and three way calling.
Integrated Services Digital Network (ISDN]
Voice Mail System
How to Reach Them: (202) 260-2100
v-li -i
November 1997
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Octel Voice Information Processing
Hints and Tips
v-i 1-2
November 1997
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SPACE
NOTICE: The policy or process associated with this section is being developed or revised. As
soon as the information is available, this section will be completed and distributed. If you need
immediate assistance in this area, see the secretary in your office for the name of the person to
contact.
V-12-1
November 1997
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SECURITY AT WATERSIDE MALL
Security in the Office Security Measures
EPA Identification Security Contact Numbers
Parking Information Security
• Security in the Office
It is everyone’s responsibility to assist in safeguarding government property and their own
personal property. The following steps can help prevent you from becoming a victim of theft.
- Never leave your valuables unsecured and unattended
- Lock your valuables in a desk drawer, file cabinet, or locker.
- If the capability exists, close and lock your office door whenever you leave.
- If your locks do not work, contact your facilities manager or security support staff to get
them repaired.
- If you don’t have the capability to secure your valuables, take them with you until such
time as proper locks can be installed or repaired.
- If you observe strangers in your work center, question them. If you feel suspicious or
unsure of the validity of a stranger, contact your guard force or security representative on
260-2110. TSC - call X7932 or 7597
When leaving your workstation, make sure that you exit your computer application or turn off
your computer.
• EPA Identification
- Upon entrance of each building you must show your EPA identification card.
- If the card lost, you can sign the guard log sheet and be “cleared in” by an employee
with a badge number and obtain a temporary one day visitors pass until you can make an
appointment to obtain, and another identification card.
- To obtain an EPA identification card, you can call 260-6990. Hours of operation are
8:30 a.m. to 3:30 p.m. Mon. - Fri.
• Parking
EPA provides monthly parking for car pools at a reduced cost. The parking garage is located
under the building and the entrance is located at the front of the West Tower entrance. This area
does provide guarded parking and access is for EPA employees only.
V-13-1 November 1997
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There is other parking available in the Waterside Mall complex. Please note that this is not
guarded by EPA security. Use caution when walking to and from your vehicle. Listed below are
some suggested security techniques:
TSC - A parking pass for the lot is issued to all employees. Car poolers are given preferred
slots
• Security Measures
Be Aware of Your Surroundings. Be alert to individuals lurking at stop signs or traffic signals.
Be mindful of anyone loitering in parking lots or near your parked vehicle. Avoid parking your
vehicle in dark or isolated areas. Have your keys ready to open the vehicle long before you reach
it. Keep doors locked and windows rolled up whenever possible - especially when stopped in
traffic.
Know The Routines. The “bump” technique is where the criminal purposely taps your vehicle to
get you to stop and get out of your car to check for damage. The “staged breakdown or injury”
technique uses your compassion as an enticement to get you to stop and exit your vehicle. If the
criminal can get close enough to you, he may use force or the threat of force to take your vehicle.
Look For Escape Routes. Remember that your vehicle can go in reverse as well as forward to
avoid or escape a situation. If you find yourself coming to what you feel is a car jacking
situation, consider what evasive action is available before you enter the trap. Leave enough
space between you and the next car to be able to pull out of traffic or a parking lot and drive
away. Your vehicle’s lights, emergency flashers and horn can help draw attention to your
situation.
Remember That Your Vehicle Is Replaceable. Physical force and weapons have been used in
these crimes. One must make a quick yet thoughtful decision before attempting to resist or
escape. Your main objective in every case should be to survive.
• Security Contact Numbers
- Phyllis McLamey, Team Leader - Security Mgt. Staff 260-2019
- Ernie Howe, Information Security 260-2013
- Joyce Stewart, Crime Prevention & Security Awareness 260-3849
- Yvette Jackson, Physical Security 260-7231
- Diane Lasher, Physical Security 260-2904
- Security Support Contractor, Locks & Keys, special passes 260-2010
- Waterside Mall Guard Control 260-5040
• Information Security
Information is an Agency asset. The EPA depends on its information resources to fulfill its
environmental mission. The purpose of the EPA Information Securty Program is to protect
Agency information from loss and misuse.
V-13-2 November 1997
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The objectives of the EPA’s Information Security Program is to maintain information
availability, integrity, and confidentiality which impact your day-to-day information processing
environment. This environment is not limited to the mainframe computer: it applies to mini-
computers, PCS, software, and even to manual information systems.
Everyone who is involved with sensitive information is responsible for complying with the
provisions of the Computer Security Act of 1987. You will find that the guidelines given by the
Information Security Program will help you protect all of your information and save you a great
deal of time and headaches.
Adherence to the EPA Information Security Program guidelines will help you:
- Increase your confidence in the accuracy of your data.
- Avoid trying to reconstruct lost data.
- Avoid the embarrassment and/or penalties that come with disclosing confidential data.
- Limit costs by implementing only needed, cost-effective safeguards.
Where do I find these security guidelines?
The Senior Information Resources Management Official [ SIRMO] is the focal point for
all information security guidance within the entire Office of Water. You can obtain copies of the
Information Security Manual from the SIRMO and also obtain guidance on your responsibilities
within the EPA Information Security Program.
The Office of Water SLRMO is Barbara Jarvis and she can be reached on 260-0173.
V-13-3 November 1997
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THE WELLNESS CENTER
The EPA Weliness Center is an on-site fitness center available to all EPA employees. There are
three headquarters locations: Waterside Mall, Crystal Station and Aiiel Rios. Each center comes
equipped with exercise equipment, a locker room (including showers), and a multipurpose room
for exercise classes. There are a variety of classes available; high and low impact aerobics, step
aerobics, power sculpting, tone and stretch classes and more. The Weliness Center also has a
selection of exercise videos which may be used whenever the multi-purpose room is not in use.
• Membership
Before you can become a member of the Weilness Center, you must be pre-screened and
classified according to your level of cardiovascular risk. This may be done by your personal
physician or by an EPA Health Unit nurse. Pre-screening includes a Medical History
Questionnaire (available through any of the three locations), blood work and a blood pressure
check. To arrange a pre-screening, contact the Waterside Mall Health Unit on 260-4347 or have
your physician complete a Medical Clearance Form.
Finally, when you have completed the pre-screening process, contact the Weilness Center on
260-3976 to receive your membership card and obtain a class schedule.
• Fees
Weliness Center membership fees are the same for all headquarters locations. Payments are
made on a quarterly basis and are due on the first day of the first month in the quarter. The
schedule is as follows:
Grades 6 and below $10.00 per quarter
Grades 7- 11 $20.00 per quarter
Grades 12-15 $25.00 per quarter
SES $30.00 per quarter
Quarter 1: Jan-Mar Quarter 2: Apr-Jun
Quarter 3: Jul-Sept Quarter 4: Oct-Dec
Membership
Fees
Services by Location
v-i 4-1
November 1997
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• Services by Location
Location
Hours
Services
Telephone Number
Waterside Mall
6:30a.m. - 7:00p.m.
Monday - Friday
• Cardiovascular and
resistance equipment
• Exercise Classes
• Fitness Testing
(202) 260-3976
Crystal Station
6:30a.m. - 6:30p.m.
Monday - Friday
• Cardiovascular and
resistance equipment
• Exercise Classes
(703) 308-8579
Ariel Rios
6:30 a.m. - 6:30p.m.
Monday - Friday
• Cardiovascular and
resistance equipment
• Exercise Classes
(202) 564-0082
TSC - Cincinnati A WBERC has a Weilness Center which is available for use by all federal
employees. Those wishing to join should see Vicki Horsey, Room 279, or call 513-569-7802.
She will give you an application to take to Laura Pruitt, the Weilness Center Coordinator. The
Weilness Center is located in the basement of the Martin Luther King Building. To date, there is
no fee for the Weilness Center in Cincinnati.
V-14-2 November 1997
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THE EMPLOYEE COUNSELING AND ASSISTANCE PROGRAM
Professional Services
Making an Appointment
Confidentiality
• Professional Services
The Employee Counseling and Assistance Program (ECAP) is a Branch of EPA’s Office of
Human Resources and Organizational Services. Two certified counselors are available on-site at
Waterside Mall to provide free, short-term counseling for EPA employees with work-related or
personal difficulties. Counselors are also available to assist with specific problem areas such as:
- Alcohol/Drug Rehabilitation
- Crisis Intervention
- Job Performance
- Separation/Divorce
- Stress Management
- Bereavement
• Making an Appointment
Call one of the counselors directly to schedule an appointment: Pamela Parker on 260-4420 or
Wayne White on 260-4421, or make an appointment in person at the ECAP office, located in the
commercial area of the Waterside Mall, near Jenny’s Express, between 8:00 a.m. and 5:00 p.m.
• Confidentiality
All visits are fully confidential. Records are kept in locked files in the counselors office and are
kept strictly confidential in accordance with federal law.
TSC - Technical Support Center- The Professional Services and Confidentiality Section above
also apply to the Employee Counseling Service in Cincinnati. However, to schedule an
appointment TSC employees should call 513-684-2195.
V-15-l November 1997
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EPA BUDGETING
GPRA
NOTICE: The policy or process associated with this section is being developed or revised. As
soon as the information is available, this section will be completed and distributed. If you need
immediate assistance in this area, see the secretary in your office for the name of the person to
contact.
V-16-1 November 1997
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CONDUCT AND DISCIPLINE
NOTICE: The policy or process associated with this section is being developed or revised. As
soon as the information is available, this section will be completed and distributed. If you need
immediate assistance in this area, see the secretary in your office for the name of the person to
contact.
V-17-l
November 1997
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TRANSIT SUBSIDY PROGRAM
W1 o is Eligible
How to Enroll
Request for Changes
Need a New Farecard
Electronic Mailbox (E-Mail)
• Who Is Eligible
To qualify for the transit subsidy program you must be an EPA employee who uses some form of
public transportation to commute to work and is not a member of a federal car pool program.
The subsidy applies only to that part of your commute on public transportation -- the cost of gas
or parking your car cannot be included as part of the cost qualifying for the subsidy. The amount
of the Metrochek (farecard) you qualify for will be determined by your actual commuting costs.
• How to Enroll
If you are not currently a participant in the transit subsidy program, you can pick up an
application at any EPA ATM location at Waterside Mall, Ariel Rios, 501 Third Street and
Crystal Station. You can also call the Transportation Management Staff at 202-260-8300 and an
application will be sent to you. Return your completed application to Mail Code 3204 and every
effort will be made to process your application within five working days.
• Request for Changes
Requests for changes (to home or work addresses or your subsidy allotment) should be mailed to
the Transit Subsidy Program at mail code: 3204. Or you can fax your application to 260-8300.
ft takes at least five working days once it is received. Missing information will delay the
approval process.
• Need a New Farecard
Has your Commuter Card been lost, stolen, or damaged? You need to submit a request in
writing or E-mail. Include an office phone number and your home address. Identify the last time
the card was used. If this information is not included, a new card will i be issued until the
following month or five days after written notification is received, whichever is longer. Cards
are not sent through interoffice mail.
V-18-1 November 1997
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• Electronic Mailbox (E-mail)
The electronic mailbox can be reached by using GROUP WISE on your local LAN system, by
selecting Transit-Group. You can report problems with the ATMs, get advice on how to get
replacement commuter cards, receive PIN reminders, make changes to your existing application,
or ask any other questions you have concerning the Transit Subsidy Program.
V-18-2 November 1997
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CHILD CARE FOR FEDERAL EMPLOYEES
Early Environments, Child Development Center - Washington, D.C.
Future Environments - Cincinnati, OH
• Early Environments, Child Development Center,
Washington, DC, Headquarters Office
The Early Environments, Incorporated has chosen CorporateFamily Solutions to be its partner in
child care. They currently manage 85 child care programs, 20 of which are with hospitals and
medical centers.
CorporateFamily Solutions’ The World at Their Fingertips Program for Learning is a
comprehensive, integrated program based on the understandings developed through the work of
Jean Piaget, Erik Erickson and other leading developmental theorists and educators who
emphasized the importance of active learning. Teaching also involves helping children achieve
the confidence and self-discipline to develop increasingly more sophisticated skills and
knowledge that prepares them for success in school.
Hours are 6:30 a.m.-6:00 p.m. Monday through Friday. The center’s hours are set to
accommodate the working schedules of most families. Since many of our families are federal
employees, we close for federal holidays.
The rates for federal employees are as follows: Infants $196/week-with a teacher-child ratio of
1:4, Toddlers $1 83-$ 1 74/week-ratio 1:4, Preschoolers $1 54/week-ratio 1:9 and 1:10. Parents
with two or more children enrolled receive a 10% discount for each older sibling enrolled in the
center. There is a $40 dollar enrollment fee due annually. Tuition is due on the first Monday of
each week or biweekly period.
TSC - Future Environments, Cincinnati, Ohio
Future Environments, EPA’s child care facility, is set in a quiet, tree-shaded corner of the EPA
property in Clifton. The facility and program have met the strict regulations of the City of
Cincinnati and the State of Ohio. The program and staff are members of the National
Association for the Education of Young Children and have achieved accreditation from the
National Academy of Early Childhood Programs.
Each classroom is staffed with a lead teacher who has a degree in early childhood education as
well as specially trained assistant teachers. The staff offers challenging, developmentally
appropriate activities in a warm, accepting environment that encourages success.
The teacher-child ratios are 1:3.5 for infants, 1:5 for toddlers and 1:10 for preschoolers.
V-19-1 November 1997
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Hours are 6:00 a.m.-6:00 p.m. Monday through Friday. The center’s hours are set to
accommodate the working schedules of most families. Since many of our families are federal
employees, we close for federal holidays.
The rates for federal employees are as follows: Infants $151/week, Toddlers $1 37/week,
Preschoolers $11 1/week. Community rates are: Infants $172/week, Toddlers $1 56/week,
Preschoolers $1 24/week.
V-19-2 November 1997
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CORRESPONDENCE
-------
COMMUNICATION
AND OUTREACH
-------
CONTRACTS &
ASSISTANCE
AGREEMENTS
-------
OVERVIEW BY
TOPICS
-------
REGULATION
PROCESS
-------
APPENDICES
-------
APPENDICES
A. Acronym List
B. Expertise Listing
C. EPA Forms
November 1997
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Acronyms
Acronyms Defined
AMG- Alternative Monitoring Guidance
ASDWA - Association of State Drinking
Water Administrators
AWWA - Amencan Water Works
Association
CCR - Consumer Confidence Report
CDC - Center for Disease Control
CGSWPP - Comprehensive Ground
Water
CWA - Clean Water Act
CWS - Community Water System
CWSRF - Clean Water State Revolving
Fund
CWTFA - Clean Water Trust Fund Act
CUWA California Urban Water Agencies -
DSC - Data Sharing Committee
DBP - Disinfection By-Products
OW- Drinking Water
DWSRF - Drinking Water State
Revolving Fund
EDI - Electronic Data Interchange
EPS - Environment Protection Specialist
ESC - Executive Steenng Committee
ESWTR - Enhances Surface Water
Treatment Rule
FACA - Federal Advisory Committee Act
FOIA - Freedom of Information Act
FRDS - Federal Reporting Data System
GAO - General Accounting Office
GPRA - Government Performance
Results Act
GW - Ground Water
GWDR - Ground Water Disinfection
Rule
GWF - Ground Water Foundation
I A D - Implementation and Assistance
Division
ICR - Information Collection Rule
JOFOC - Justification for Other than Full
and Open Competition
Iv-
L&C-LeadandCopper
LCR - Lead and Copper Rule
LOE - Level of Effort
S MCL-
S M/DBP - Microbial Disinfection By-
Products
NCOD - National Contaminant
Occurance Database
S NCWS - Non-Community Water System
NDWAC - National Drinking Water
Advisory Council
NETA - National Environmental Trainig
Association
NTNCWS - Non-Transient Non-
Community Water System
S NRCAP - National Rural Community
Assistance Program
NRDC - Natural Resources Defense
Council
S OGWDW - Office of Ground Water and
Drinking Water
PMR - Permanent Monitoring Relief
PWS - Public Water Supply/System
S PWSS - Public Water Supply System
RIA - Regulatory Impact Analysis I
Regulatory Impact Assessment
RCAP-
S SDWA - Safe Drinking Water Act
SDWIS - Safe Drinking Water
Information System
SEEP - Senior Environmental Employee
SSWAPPG - Source Water Assessment
& Protection Programs
S SRMD - Standards and Risk
Management
S WP - Source Water Protection
S SWIR - Surface Water Treatment Rule’
S UIC - Underground Injection Control
-------
U.S. EPA Office of Water
Office of Ground Water and Drinking Water
Staff Duties/Areas of Expertise
Name Position Area of Responsibility/Expertise
OFFICE OF GROUND WATER AND DRINKING WATER IMMEDIATE OFFICE
Cynthia C. Dougherty, Director
Elizabeth Fellows, Deputy Director
Office: (202)260-5543 I FAX: (202)260-4383
Mailcode:_4601
Valentine, Connie
Secretary
Secretary to the Office Director
260-3486
Johnson, Brenda
Secretary
Secretary to the Deputy Office Director
260-5509
Bergman, Ronald
.
Env. Protection Specialist
Special Assistant to the Office Director. SDWA Implementation and
Coordination.
260-6187
Clark, Stephen
Environmental Engineer
Adoption and implementation of the National Env. Lab Accreditation
Conference standards. Emergency response issues. Quality Assurance
officer. Peer review coordinator. ORD liaison in the development of
research needs and the tracking of products. Special projects.
260-7159
Jones, Marjorie
Program Analyst
Special Assistant to the Office Director. Communication and Outreach
260-4152
Scott, James
SEEP
Clerical support. 1209 conference room scheduling.
260-5508
Shaw, Charlene
Program Coordinator
OGWDW Communications, outreach and environmental education.
National Drinking Water Advisory Council coordination.
260-2285
Resources
Management and Evaluation Team (OGWDW)
Dixon, Dawn
Program Analyst
Human Resources, training, and customer service
260-1316
Burnside, Linda
Program Analyst
Budget Execution, DCN allocation, Working Capital Fund
260-7384
Donaher, Clare
Program Analyst
Budget Formulation
260-5542
Reid, Danesha
Program Assistant
Administrative Issues (Personnel, Facilities, Telecommunications)
260-5035
Page 1 Revised 10/28/97 ahm
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Name
Position
Area of ResponsibilitylExpertise
Phone
Number
STANDARDS AND RISK MANAGEMENT DIVISION IMMEDIATE OFFICE
• William Diamond, Division Director
Office: (202)260-7575/ FAX: (202)260-3762
Mailcode: 4607
McCray, Deborah
Secretary
Provide support to the Standards and Risk Management Division to
include: Travel and Timecard preparation and Calendar and Meeting
Coordination.
260-7575
Graves, Brenda
Contracts Specialist
Contracts Management.
260-3505
Hoffer, Ron
Hydrologist
Senior Advisor. OGWDW lead for 5 Waterborne Disease Occurrence
Studies (required by SDWA). OGWDW liaison for Center for Disease
Control and Prevention health issues in DW.
260-7096
Holtorf, Jane
Program Analyst
Project Officer for the ICI and SAIC contracts. SRMD Records
Management and Training.
260-8714
McLaughlin, April
Program Assistant
Annual Planning and Budget Assistance. Human Resources. Special
Projects Coordination.
260-5524
Minami, Patricia
Program Analyst
SRMD budget management, contracts and space. PC Coordination.
260-9598
Thomas, Helen
SEEP
Clerical Support
260-3760
Umansky, Sherri
Program Analyst
Outreach and Communications Coordination, Internet Workgroup, special
projects.
260-0432
Page 2:Revised 10/28/97 ahm
-------
Name
Position
Area of ResponsibilitylExpertise
Phone
Number
Targeting and Analysis Branch
James Taft, Branch Chief
Office: (202) 260-5519 I FAX: (202)260-3762
Mailcode:_4607
Schuck, Tracey
Secretar c
Secretarial support to the Targeting and Analysis Branch, including travel,
timekeeping and meeting planning.
260-3022
Bennett, John
Economist
Development of new benefits approach (cost-benefit analysis)
260-0446
Cameron, Tara
Environmental Engineer
Treatment Technology Team. Arsenic Rule Development. Radionuclides
Team. Radon Team
260-3702
Campbell, Jeanne
Chemist
Support for analytical methods issues, National Occurrence Database
Team, Contaminant Identification Methods Team
260-7770
Caruthers, Guy
Information Management
Specialist
National Occurrence Database Team.
260-2817
Chao, Kin
Environmental Engineer
Development of new Costing approach. Treatment Technology Team.
260-6667
Cotbert, Harriet
Information Management
Specialist
Contaminant Identification Team.
National Occurrence Database Development.
260-2302
Dooley, Irene
Environmental Scientist
Arsenic Rule Development. Sulfate Study.
260-9531
Focazio, Mike
Hydrologist
USGS Liaison for OGWDW.
260-3080
Huber, David
Env. Protection Specialist
Development of Rule for Radionuclides.
260-9566
Job, Charles
Hydrologist
National Occurrence Database Development. Unregulated contaminants.
Ground water benefits estimates. USGS coordination.
260-7084
Kapadia, Amit
Environmental Engineer
Arsenic Team, Treatment Technologies Team, Radionuclides Team,
Lead/Copper Workgroup
260-1688
Kempic, Jeffrey
Environmental Engineer
Treatment Technologies Lists. Lead/Copper Rule.
260-9567
Kessler, Carl
Operator Research Analyst
Safe Water Cost Model 141 Reg Reformatting Rule. Economic analysis.
260-3995
Labiosa, William
Environmental Engineer
Support for treatment technology and analytical methods issues.
260-4835
Page 3:Revised 10/28/97:ahm
-------
Name
Position
Area of ResponsibilitylExpertise
Phone
Number
Lassovszky, Peter
Environmental Engineer
Occurrence of Radon. Lead/Copper Rule. National Occurrence Database
development.
260-8499
Lebowich, Judy
Env. Protection Specialist
Lead & Copper Rule.
260-7595
MaIm, Sylvia
Env. Protection Specialist
Development of Radon Rule.
260-0417
Osinski, Mike
Env. Protection Specialist
Emerging Contaminants - MTBE. Development of Radon Rule and
Radionuclides Rule. Contaminant Identification Selection Team.
260-6252
Parrotta, Marc
Environmental Engineer
Ground Water Disinfection Rule. Treatment Technology Engineering
Support. Costing approach.
260-3035
Rourke, Brian
Program Analyst
Community Water Systems Survey. Costing approach.
260-7785
Saxena, Jitendra
Chemist
Analytical Methods Issues Analysis.
260-9579
Selby, Yvette
Environmental Engineer
Treatment Technologies. Costing Team.
260-4050
Smith, Benjamin
Environmental Engineer
Lead development of new costing approach (cost-benefit analysis).
260-3026
Summers, Lew
Information Mgmt. Specialist
National Contaminants Occurrence Database Development. Internet
Workgroup.
260-7577
Washington, Evelyn
Environmental Engineer
Contaminant Identification method development.
260-3029
Westbrook, Corry
Program Analyst
Lead/Copper Rule. Contaminant Identification Selection Team. Costing
Team.
260-3228
Wu, Jennifer
Env. Protection Specialist
Development of the Radon Rule and the Arsenic Rule. Contaminant
Identification Team. Development of Sulfate Study.
260-0425
Page 4.Revised 10128/97.ahm
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Name
Position
Area of ResponsibilitylExpertise
Phone
Number
Standards and Risk Reduction Branch (SRMD)
Ephraim King, Branch Chief
Office: (202)260-9543 I FAX: (202)260-4656
Mailcode:_4607
Mason, Paula
Secretary
Branch support: Travel, timekeeping and meeting coordinating.
260-1893
Berger, Paul
Microbiologist
Sr. Microbiologist for GWDR Team. Interim Enhanced SWTR Team.
Research Tracking Team. Lab Certification Team. Methods Team.
260-3039
Berger, Philip
Hydrologist
Ground water issues in drinking water regulatory program.
260-7006
Blank, Valerie
Env. Protection Specialist
Microbial Team. Workgroup coordination for Microbial/DBP rule.
260-8376
Bone, Tracy
Environmental Scientist
Ground Water Disinfection Rule (GWDR)
260-2954
Chen, Jimmy
Environmental Engineer
Control of pathogens (e.g., giardia, crypto.) by disinfection
260-7091
Corr, Elizabeth
Env. Protection Specialist
Team leader for development of regulations and policies related to the
control of microbial pathogens in drinking water. (e g., Enhanced Surface
Water Treatment Rule)
260-8907
Cox, Michael
Env. Protection Specialist
Research tracking for MIDBPs. DBP Rule - Stage 2.
260-1445
Cunningham, Nancy
Env. Protection Specialist
M/DBP research tracking. ICR peer review. DBP comment-response
coordination.
260-9535
Flanagan, Erin
Env. Protection Specialist
Development of Ground Water Disinfection Rule (GWDR). Development
of Regulatory Impact Analysis for GWDR.
260-5545
Grubbs, Thomas
Environmental Engineer
Disinfection By-products Rule - Stage 1. Disinfection benchmark. Reg neg
history. Regulatory language. DBP Technology.
260-7270
Hamele, William
Environmental Engineer
Disinfection By-Products Rule (DBP) Treatment issues, including DBP
Research and Guidance. Work Assignment Manager for the SAIC and lCl
work assignments which support MIDBP. ICR database analysis support.
260-2584
Javdan, Maggie
Environmental Scientist
Regulatory impact Analysis for the Disinfection by Products Rule: ICR field
spiking study: ICR supplemental surveys
260-9862
Kraljev, Kimberly
Program Analyst
Ground Water Disinfection Rule (GWDR)
260-4489
Page 5 Revised 10128197.ahm
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Name
Position
Area of ResponsibllltylExpertlse
Phone
Number
Kucera, Martha
Program Analyst
FACA Meeting Coordination. GWDR Team, Employee Services Team,
Partnership for Safe Water. Branch Workplans. Special projects
assistance.
260-7773
Ley, Mary Ellen
Chemist
DBP-analytical methods, chemistry, occurrence. Research tracking.
260-1439
McLain, Jennifer
Chemist
Chemical methods. ICR data analysis.
260-0431
Miller, Kimberly
Clerk-Typist
Provides general clerical support. Maintains tracking system for
correspondence and travel.
260-7575
Mohanty, Pritidhara “Jini”
Program Analyst
Analysis and Data Management for Information Collection Rule.
260-6415
Olson, Daniel
Env. Health Scientist
Ground Water Disinfection Rule. Vulnerability assessment. Risk
assessments. Benefits analysis.
260-6269
Potts, Stephen
Program Analyst
Designated Federal official for M/DBP Advisory Committee Regulatory
Impact Analysis Coordination. Strategic and other support to Branch Chief.
260-5015
Regli, Stig
Environmental Engineer
ICR data evaluation. Guidance on program oversight and research.
260-7379
Rodgers, Crystal
Microbiologist
OGWDW liaison for near-term analytical method for Cryptosporidium.
260-0676
Shank-Glvens, Heather
Env. Protection Specialist
Information Collection Rule Supplemental Surveys. Field Spiking Study.
260-0063
Shaw, Susan
Environmental Engineer
Research and data analysis related to long-tern Enhanced Surface Water
Treatment Rule.
260-8049
Page 6 Revised 10/28197 ahm
-------
Name
Position
Area of Responsibility/Expertise
Phone
Number
Technology Support Center
James Westrick, Branch Chief
Office: (513)569-7904/ FAX: (513)569-7191
Mailcode:MS-1 40
Buitman, Cynthia
Secretary
Secretary to Chief, Technical Support Center
513 569-7905
Allgeier, Steve
Env. Engineer
ICR Treatment Studies, Membranes, DBP Control
513 569-7131
Bender, Jon
Env. Engineer
Manager of TSC Optimization Program, Partnership for Safe Water,
Composite Correction Program, Filtration Plant Operation
513 569-7227
Bissonette, Eric
Env. Engineer
Optimization Program, IESWTR Development
513 569-7933
Bordner, Robert
SEEP
Assistance in Microbiological Applications of Drinking Water
Laboratory Certification and the ICR
513 569-7932
Branson, Phyllis
.
Env. Protection Specialist
ICR Implementation - Database and Utilities, Management
Assistance - Budget Planning, Internet, PC Coordinator
513 569-7918
Brass, Herbert
Chemist
Management and Coordination of Laboratory Based and
Implementation Programs, Environmental Chemistry, Interagency
Coordination of Methods Programs
513 569-7936
Cummins, Michael
Env. Engineer
ICR-Applicability, Data System
513 569-7979
Fair, Patricia
Chemist
ICR Chemistry Coordinator, Occurrence of Disinfection Byproducts,
Analytical Methods for DBPs
513 569-7937
Feige, Mary Ann
Chemist
ICR Microbiology Coordinator, Laboratory Certification
513 569-7944
Feldmann, Charles
Chemist
Project Officer for SAIC ICR Contract, PE Studies, Safety Officer
513 569-7671
Frebis, Christopher
Statistician
Statistical Design and Analysis of Method Performance, Quality
Control and Occurrence Data, ICR PE and QC Data Analysis
513 569-7498
Frietch, Christy
ORISE
ICR Special Sampling
513 569-7901
Glick, Edward
Chemist
Drinking Water Laboratory Certification, Chemical Methods. Local
Area Network Support
513 569-7939
Haqedorn, Susan
SEEP
Clerical Support
513 569-7925
Page 7 Revised 10/28/97 ahm
-------
Name
Position
Area of ResponslbllitylExpertise
Phone
Number
Hautman, Daniel
Chemist
Analytical Methods for Monitoring Organic and Inorganic Disinfection
By-Products - THMs and the Oxyhalides Trace Bromate in Support
of the ICR and M/DBP Stage I
513 569-7274
Holmes, Lillian
SEEP
Clerical Support
513 569-7938
Kneipp, Robert
Equipment Mechanic
Support to Drinking Water Treatment Studies
513 569-7088
Lieberman, Richard
Env. Scientist
Development of Treatment Optimization Programs, Study of Viruses
in Ground Water, TSC Internship Program
513 569-7604
Madding, Caroline
Chemist
Quality Assurance Coordinator, Laboratory Certification
513 569-7402
Moyer, Michael
ORISE
Development of Molecular Methods for Ground Water Virus Study
513 569-7874
Munch, David
Chemist
Manages TSC Chemistry Laboratory Operations, P0 for TSC On-
Site Laboratory Operations Contract, Coordinates Chemistry
Methods Development Efforts for OGWDW
513 569-7843
Neathery, Kent
SEEP
Computer Specialist, Development and Implementation of Text-
Based and GUI Database Management Systems, GW Virus
Occurrence Study DBMS, ICR Laboratory Sample Tracking DBMS
513 569-7971
Newport, Bonita
Physical Scientist
Manages Sampling Programs, ICR Special Sampling
513 569-7950
Pleiman, Jane
Program Analyst
Provides Analytical Services in theFormulation and Execution of
TSC’s Budget, Handles All Administrative Matters for the Center.
513 569-7927
Reding, Richard
Chemist
Drinking Water Methods Regulations, Streamlining, Screening
Procedures, Compliance Monitoring Reform (Impi. Div.)
513 569-7961
Schneider, Katrina
ORISE
Microbial Assays in Water, Especially Virus and Protozoa, ICR
Microbiology Lab Approval
513 569-7026
Shadix, Lois
Microbiologist
ICR Coliform Lab Approval, Bacterial Testing Procedures
513 569-7864
Shukairy, Hiba
Env. Scientist
Regulation Development Support for the Control of DBPs, Analysis
of Data from Treatment Studies (ICR) for the Control of DBPs, Stage
1 and Stage 2 DBP Method Development.
513 569-7943
Sinclair, James
Microbiologist
ICR Microbiology, Microbiological Methods
513 569-7980
Page 8 Revised 1O/28197.ahm
-------
Name
Position
Area of Responsibiiity!Expertise
Phone
Number
Sorrell, Kent
Chemist
ICR Laboratory Coordinator for Chemistry, Organic/Inorganic
Analyses Using GC, HPLC and Simplified Measurement Techniques
for Water.
513 569-7512
Stultz, Micheila
ORISE
ICR Chemistry Lab Approval
513 569-7141
Walasek, James
Env. Engineer
ICR Training Coordinator, ICR Utility Coordinator, Training Materials
Development
513 569-7919
Williams, Daniel
ORISE
ICR Special Sampling, Virus Study
513 569-7934
Wysock, Barbara
Env. Engineer
ICR Implementation, Project Management, Lead & Copper
513 569-7906
Page 9 Revised 10/28/97 ahm
-------
Name (
Position f
Area of ResponslbllltylE l Phone
xpertise Number
Implementation and Assistance Division Immediate Office
Robert J. Blanco, Division Director
Office: (202)260-70771 FAX: (202)260-0732
Mailcode:_4606
Postell, Eliska
Secretary
Division Director’s calendar, travel and support.
260-7079
Brasier, Francoise
Environmental Scientist
Consumer Confidence
260-5668
DeCesare, Ronald
Environmental Scientist
Special Assistant to Division Director, Technical and Policy Issues, Special
Projects
260-7294
Hoessel, George
Env. Protection Specialist
Special Assistant to Division Director. Administrative Issues. Special Projects
260-7097
Lash, Murlene
Program Analyst
Budget tracking, Programmatic funds, Bankcard, SEEP monitor. Regional travel
coordination.
260-7197
Storey, Robert
SEEP
Clerical support.
260-5523
Reeverts, Carl
Env. Protection Specialist
Index of Watershed Indicators. Public Notification Rulemaking. Source Water
Protection Data strategy. Special Program Effectiveness analyses.
260-7273
Romblad, Miriam
Program Analyst
Contracts Project Officer for GW/UIC projects. Special Assignments.
260-4220
Shanaghan, Peter
Environmental Engineer
Small Systems Capacity Development ( Team Manager)
260-5813
Page 10 Revised 10/28/97:ahm
-------
Name
Position
Area of Responsibllity!Expertlse
Phone
Number
Regulatory Implementation Branch
Connie Bosma, Branch Chief
Office: (202) 260-5526 I FAX: (202)260-0732
Mailcode:_4606
Edwards, Karen
Secretar i
Secretarial support to RIB including: travel and timecard preparation, calendar
and meeting coordination.
260-7077
Beard, Howard
Environmental Scientist
Class V Technical Guidances. UIC State Capacity Initiative.
260-8796
Blette, Veronica
Env. Protection Specialist
Drinking Water State Revolving Fund
260-3980
Bourne ,James
Env. Protection Specialist
Drinking Water State Revolving Fund (DWSRF), State Capacity Initiative
260-5557
Cruz, Denny
Environmental Engineer
Class V regulatory support, data needs for UIC program.
260-7776
Damron, Craig
Program Analyst
Drinking Water State Revolving Fund Logistics, PWSS Level of Effort Contract
Project Officer
260-5556
Davies, Clive
Environmental Engineer
Drinking Water Needs Survey. Class V Survey. Special Assistance to Branch
Chief.
260-1421
Enyeart, George
Env, Protection Specialist
PWSS Indian land activities and tribal and territorial DWSRF program.
260-5551
Gatica, Staci
Env. Protection Specialist
Native American issues, OW Tribal Set-aside Program
260-3967
Graham, Larry
Training Specialist
Delegations. Operator Certification. Consumer Confidence Team. Class V Rule
Development.
260-5547
Greenamoyer, Jennifer
Env. Protection Specialist
Drinking Water Needs Survey.
260-7829
Hanson, Andrew
Env. Protection Specialist
Small Systems Capacity Development Team
260-4320
Hay, Kenneth
Education Specialist
Oversight of NRWA training and technical assistance national program. RCAP
assistance national program. Grants with ASDWA, NETA, TREEO Center and
GWPC. Contact for sanitary survey training, cross-connection issues,
environmental justice, water operator training and grants management.
260-5552
Holland, Robert
SEEP
Provides word processing/typing service (Congressionals, memos, T/A’s, PR’s),
telephone coverage. P/U & distribute mail, executes mass mailings, P/U
supplies, coordinates copier repair
260-5526
Hubbard, Harriet
Program Analyst
Class V Outreach Initiative. UIC exhibit, brochures, new articles, etc. UIC
Information Management, annual report and environmental indicators.
260-9554
Page 11 .Revused 1O/28/97.ahm
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Name
Position
Area of ResponsibllltylExpertlse
Phone
Number
Jacobs, Jenny
Env. Protection Specialist
Operator Certification Guidelines, SWTR Workgroup, D-DBP Workgroup.
260-2939
Karimjee, Anhar
Env. Protection Specialist
Study of shallow UIC wells.
260-3862
Kobelski, Bruce
Geologist
UIC program guidance. Policy and regulation development. Litigation support.
260-7275
Melch, Jennifer
Env. Protection Specialist
PWSS primacy regulations. Audit privilege laws.
260-7035
Muse, Mike
Env. Protection Specialist
Chemical monitoring reform. Permanent monitoring relief guidelines. Regulation
Implementation Issues.
260-3874
Naylor, Rick
Env. Protection Specialist
Designated Federal Officer (DFO) for the Drinking Water State Revolving Fund
and the Operator Certification NDWAC working groups.
260-5135
Roy, Kimberley
Env. Protection Spcialist
Drinking Water State Revolving Fund.
260-2794
Salazar, Mario
Environmental Engineer
National Technical Expert on Underground Injection Wells.
pending
Smith, Robert
Geologist
Class V Study Workgroup. Class V Management Guidance. lAD Quality
Assurance. Class I Rule Mgmt. EEO Counselor.
260-5559
Warren, Wendy
Env, Protection Specialist
PWSS grant allocation. UIC grant allocation formula. PWSS data verification.
Water Supply Guidance Manual
260-3875
Whitehurst, Albert
Geologist
Class V Regulation Manager, Team Leader, Reg. development, litigation
support, closure guidance and small business issues.
260-5532
Page 12 Revised 10!28/97:ahm
-------
Name
Position
Area of Responslblllty!Expertlse
Phone
Number
Information and Management Branch
Jan Auerbach, Branch Chief
Office: (202) 260-5274 I FAX (202) 260-4656
Mailcode:_4606
Hayes, Willie
SEEP
Provides clerical support to the Information Management Branch to include:
telephone coverage, mass mailings, copying and faxing.
260-5531
Anzzolin, Roger
Hydrologist
Occurrence database - data needs. 305b National Water Quality Inventory
Report. Environmental Indicators. GIS uses In GW studies. GW Monitoring.
260-7282
Cottrill, Ed
Information Mgmt. Specialist
Redesign of SDWIS/FED to support National Occurrence Database.
260-2416
Davis, Arnetta
Information Mgmt. Specialist
OGWDW LAN , PC and Computer Training Coordinator.
260-2803
Dorsey, Towana
Information Mgmt. Specialist
FOlNinformation requests. Information Security Officer.
260-2805
Herrin, Dennis
Operations Research
Analyst
Internet Data Manager. SOWIS Documentation
260-5518
Lemmons, Clint
Computer Specialist
SDWISILAN coordination (Installation, training, marketing)
260-3612
O’Brien, Christine
Env. Protection Specialist
Consumer Awareness
260-4275
Sexton, Jeff
Computer Specialist
Working Capital Fund. Lab Electronic Data Reporting. SDWIS/LAN and FED
special projects.
260-7276
Siegel, Abraham
Information Mgmt. Specialist
SDWISIFED operation and maintenance
260-2804
Weiner, Lawrence
Computer Systems Analyst
Manages SOWIS/LAN Development and Documentation.
260-2799
Page 13.Revised 10128197 ahm
-------
Name
Position
Area of Responslblllty!Expertlse
r
Prevention and Support
Robert Barles, Branch Chief
Office: (202) 260-7083 / FAX (202) 260-0732
Mailcode:_4606
Odoms, Marlene
SEEP
Provides clerical support to the Prevention and Support Branch to include:
telephone coverage, mass mailings, copying and faxing.
260-8997
Ainsworth ,Steven
Env. Protection Specialist
Integrating SWP with PWS Regs and Policies, (e.g., Ground Water Disinfection
Rule Workgroup. Chemical Monitoring Reform.) Liason with local government
associations.
260-7769
Belk ,Thomas
Sr. Advisor
Rural water technicians. Youth volunteer programs.
260-7593
Cohen, Jeffrey
Env. Health Specialist
Watershed Protection for Public Water Systems. New York City filtration. Land
Acquisition. Conservation easements. Lead. Surface Water Treatment Rule.
260-5456
Copeland, Jon
Env. Protection Specialist
Editor, Source Water Protection Memo.
260-1905
Coutlakis, Denise
Env. Protection Specialist
Source Water ssessment Guidance. CSGWPP. Branch planning.
260-5558
Ginsberg, Marilyn
Hydrologist
Technical policy support for Source Water Protection.
260-8804
Hall, Elizabeth
Env. Protection Specialist
Drinking Water Hotline. Grants Project Office - NGA. Regional Liaison. Source
Water Assessment Program. NDWAC
260-5553
Hamilton, James
Geologist
EPA National Mining Strategy. GIS. Wellhead Protection Success (Biennial
Report). GW Technical Forum.
260-8264
Hansen, Janette
Env. Protection Specialist
Technical support and field implementation of Source Water Protection.
260-8146
Henry, Betsy
Env. Protection Specialist
Sole Source Aquifer. Pesticides Office Liaison
260-2399
Karpoff, Andrea
Env. Protection Specialist
Regional projects liason. Source Water Protection field projects.
260-1899
Long, Judy
Program Analyst
Outreach and public information for the Souce Water Protection Program and
other water programs.
260-7594
McCormack, Kevin
Env. Protection Specialist
Coordination for NRWNWellhead Protection (WHP) Mentor Training. Lead for
WHP. SWP guidance issues.
260-7772
Rutherford, Karen
Project Assistant
Special Projects in support of Prevention and Support Branch. Division Travel
coordination.
260-5527
Page 14 Revised 10/28/97 ahm
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Name
Position
Area of Responsibility/Expertise
::: :r
Shubert, Janice
Env. Protection Specialist
SWP Mentor Project.
260-7011
Simon, Roy
Policy/Legislative Analyst
Comprehensive State Ground Water Protection Program (CSGWPP). Source
Water Protection and Assessment Guidance Team Leader.
260-7777
Page 1 5:Revised I O/28/97:ahm
-------
Office of Ground Water and Drinking Water Teams/Workgroups
141 Reg Reformatting Rule Carl Kessler 260-3995
Analytical Methods Herb Brass TSC (513)569-7936
“Jeet” Saxena HQ 260-9579
Arsenic Irene Dooley 260-9531
Benefits Approach (Cost-Benefit Analysis) John Bennett 260-0446
Chemical Monitoring Reform Mike Muse 260-3874
Comprehensive State Ground Water Protection Program Team Roy Simon 260-7777
Consumer Awareness Christine O’Brien 260-4275
Consumer Confidence Francoise Brasier 260-5668
Contaminant Identification Evelyn Washington 260-3029
Cost Analysis (part of Cost-Benefit Analysis) Ben Smith 260-3026
- Baseline Information Brian Rourke 260-7785
- Critical Path Subgroup Harriet Colbert 260-2302
- Data Use and Emerging Needs (DUEN) Roger Anzzolin 260-7282
Disinfection By-Products (Stage I) Tom Grubbs 260-7270
Disinfectidn By-Products (Stage II) Mike Cox 260-1445
Employee Services Team Dawn Dixon 260-1316
Ground Water Disinfection Rule
- HQ Reg. Management Erin Flanagan 260-5545
- Source Water Protection Steve Ainsworth 260-7769
Index of Watershed Indicators Carl Reeverts 260-7273
Information Collection Rule (ICR)
- Data System Edward Cottrill 260-2416
- Chemistry Patricia Fair (513)569-7937
- Implementation Barbara Wysock (513)569-7906
Page 16:Rev,sed 10128197:ahm
-------
- Microbiology Mary Ann Feige (513)569-7944
- Supplemental Surveys - Field Spiking Studies Heather Shank-Givens 260-0063
Lead Contamination Control Act (LCCA) Peter Lassovszky 260-8499
Lead and Copper Minor Revisions Rule Judy Lebowich 260-7595
Microbials
- Interim Enhanced Surface Water Treatment Rule Elizabeth Corr 260-8907
- Long-term Enhanced Surface Water Treatment Rule Susan Shaw 260-8049
National Occurrence Database Chuck Job 260-7084
Public Notification Workgroup Carl Reeverts 260-7273
Quality Assurance Steve Clark HQ 260-7159
Caroline Madding TSC (513)569-7402
Radionuclides Dave Huber 260-9566
Radon Rule Sylvia MaIm 260-0417
Safe Drinking Water Information System
- Migration and EDI Jeff Sexton 260-7276
Safe Drinking Water Hotline Christine OBrien 260-4275
Safe Water Model (Safe Water Suite) Carl Kessler 260-3995
Small Systems Technology Team Jeff Kempic 260-9567
Small Systems Team Peter Shanaghan 260-4320
Source Water Protection Field Projects Team Jan Shubert 260-7011
Source Water Protection National Guidances Team Roy Simon 260-7777
Source Water Protection Regional Coordination Team Beth HaIl 260-5553
Sulfate Team Irene Dooley 260 9531
Total Coliform Rule Paul Berger 260-3039
Treatment Optimization Jon Bender (513)569-7227
Treatment Technology Team (includes Small Systems) Jeff Kempic 260-9567
Underground Injection Control
- Class V Workgroup Lee Whitehurst 260-5532
- Class V Survey Workgroup Howard Beard 260-8796
Page 17:Revised 10128197.ahm
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- Class V Outreach Initiative Harriet Hubbard 260-9554
Unregulated Contaminants Ronald DeCesare 260-7294
Page l8Revused 1O/28!97ahm
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EPA FORMS
SF 52 Request for Personnel Action
SF 136 Annual Summary of Record Holdings
SF 171 Standard Forms
SF 171 A Continuation Sheet
SF 176 Election, Declination, or Waiver of Life Insurance Coverage
SF 182 Request, Authorization, Agreement, and Certification of Training
SF 1012 Travel Voucher, Travel Fast Start Direct Deposit
SF 1034 Public Voucher for Purchases for Services other than Personal
SF 1110-1 Request for Change in Organization Structure
SF 1143-107 Advertising Order
SF 1152 Designation of Beneficiary
SF 1164 Claim for Reimbursement for Expenditures on Official Business
SF 1170-17 List of College Courses & Certificate of Scholastic Achievement
SF 1189 Request by Employee for Payment of wages by Credit
SF 1192 U.S. Savings Bonds -
SF 1198 Request for Allotment to Savings Account
SF 11 99A Direct Deposit Sign-up Form
EPA 1440-9 Supervisor’s Report of Accident
EPA 1610-1 Interagency Agreement
EPA 1700-4 Request for Shipping Service
EPA 1740-10 Property Action Request and Memorandum Receipt
EPA 1740-21 Sensitive Item Custody Card
EPA 1900-5 Contractors’ Assignment of Refunds
EPA 1900-8 Procurement Requisitions
EPA 1 900-8A Procurement Requisitions (Continuation)
EPA 1900-27 Project Officers’ Evaluation of Contractor Performance
EPA 1900-63 Monthly Requisition and/or Receiving Report for Blanket Purchase Order
Calls
EPA 1900-65 Designation and Appointment of Project Officer/Work Assignment
Manager/Delivery Order Officer
EPA 2220-1 Technical Report Data
EPA 2200-9 Request for Printing
EPA 2340-15 Federal Register Typesetting Request
SF 23 50-2 Audio Visual Service Request
EPA 2360-1 Publication Form Request
EPA 2550-6 Redistribution of Payroll Charges
EPA 2550-9 Commitment Notice
EPA 2550-10 Miscellaneous Obligation Document/EPA
EPA 2560-1 Timekeeper Signature Card
EPA 2560-2 Payroll Error Notice
EPA 2560-4 Authorization for Mailing Pay Checks
EPA 2560-5 Change in Fixed Account
EPA 2560-6 Authorized Compensatory Time Record
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EPA 25 60-7 Request for Authorization of Overtime work
EPA 2560-19 Time sheets - Flextime
EPA 2560-28 Payroll Distribution Time sheet
EPA 2560-31 Change of Address
EPA 26 10-1 Travel Authorization
EPA 26 10-2 Notice of Leave to be Charged while on Travel
EPA 26 10-3 Diners’ Club Credit Card Application
EPA 2802 Application for Refund of Retirement Deductions
EPA 2804 Voluntary Contributions to Pension Plan
SF 2808 Designation of Beneficiary: CS Retirement System
SF 2809 Health Benefit
SF 2817 Life Insurance Election
SF 2823 Design of Beneficiary
EPA 3100 Agreement to Remain in Government Service
EPA 3106 FERS Retirement Form- Withdraw funds
EPA 3110-1 Employee Separate or Transfer Check List
EPA 31 10-lA Summer Employee Separation Check List
EPA 3110-15 Expert or Consultant Supplemental Information
EPA 3110-17 Consultant Certificate
EPA 3110-18 Consultant Forms
EPA 3115-4 Staffing Requisition
EPA 3115-9 Merit Promotion Application
EPA 3115-14 Merit Promotion Application Rating Sheet
EPA 3115-15 Merit Promotion Rating Plan Specifications
EPA 3115-28 EPA Job Analysis Record
EPA 3120-1 Confidential Statement of Employment and Financial Interests
EPA 3130-1 Commendation for Monetary Award
EPA 3150-1 Position Description
EPA 3150-5 Position Description Amendment
EPA 3150-15 Group Action Request List
EPA 3 155-1 Request for Waiver of Claim for Erroneous Payment
EPA 3160-2 Restoration of Forfeited Annual Leave
EPA 3160-6 Application to Contribute to Leave Bank
PHS 4392 Billet Description
EPA 4550-5 International Travel Plan
EPA 5020-1 Telephone Services Request/Video Conference
EPA 5100-4 Relocation Worksheet
EPA 5100-8 Facilities Services Request (Labor Service Request)
EPA 5100-9 Headquarters Transit Subsidy Enrollment
EPA 5130-2 Supply Store Forms
EPA 5130-3 Application for EPA Supply Store Shopping Plates
EPA 5160-1 Parking Permit Application
EPA 5700 Grant Funding Order
EPA 5700-14 Application to Contribute to Leave Bank
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EPA 5700-20A Assistance Agreement/Amendment
*Interoffice forms
Bankcard Request Form
Robert Perciasepe Meeting Request Form
Tele Conference Schedule/TSR
Washington Information Center Request Form (WIC Training)
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