INTRODUCTION TO BUILDING AIR QUALITY: A GUIDE FOR BUILDING OWNERS AND FACILITY MANAGERS Suggested Course Agenda 8:30 - 10:00 Introduction, Factors Affecting lAO, and Effective Communication 10:00 - 10:15 Break 10:15 - 11:15 Diagnosing lAO Problems 11:15 - 12:00 Mitigating lAO Problems 12:00 - 12:30 Preventing IAQ Problems, and Additional Resources Available ------- COMMUNICATION CASE STUDIES ------- COMMUNICATiON CASE STUDY A PAGE 1 OF 1 OFFICE USE ONLY File Number F 0 Received By: 13 Date Received -/i / o Indoor Air Quality Complaint Form This form can be filled out by the building occupant or by a member of the building staff OccupantName: I & L Date: T LL. f, /?? Department/Location in Building: V .3 Phone: 55 . o73(4 Completed by. . S f 4) fM Title: ______________________ Phone. __________________ This form should be used if your complaint may be related to indoor air quality. Indoor air quality problems include concerns with temperature control, ventilation, and air pollutants. Your observations can help to resolve the problem as quickly as possible. Please use the space below to describe the nature of the complaint and any potential causes. J j rk ,v e cz,itd- 4 tii - J M u ; 4 Jku i ,44 Mte- 6JQM 1 - \I t 1 JrL4 e - - J L2A4 d J 7 Q ้ ้ a2 We may need to contact you to discuss your complaint. What is the best time to reach you? ______________________ So that we can respond promptly, please return this form to: ( 1( , c 1 .- 1 )e v,#L 4 ๓4... . IAQ Manager or Contact Person Room, Building, Mail Code Indoor Air Quality Forms 181 ------- COMMUNICATION CASE STUDY B PAGE 1 OF 3 ______ Indoor Air Quality Complaint Form This form can be filled out by the building occupant or by a member of the building staff Occupant Name SA Mk S Ltp ,j Date: tr 2, ,q Department/Location in Building: 32 Phone: SSS 32 3 Completed by - . . Title: ______________________ Phone __________________ This form should be used if your complaint may be related to indoor air quality. Indoor air quality problems include concerns with temperature control, ventilation, and air pollutants. Your observations can help to resolve the problem as quickly as possible. Please use the space below to describe the nature of the complaint and any potential causes เ (6 flIj f1i/1 . L 1 I c ..lt .t i v(( 1 t car Lo z , v, A k M { C4 frA . 114 d) LL 4 . 4 7. ; s e (LLyv/ ,,l Vat1I c t & I cs .J c it & We may need to contact you to discuss your complaint. What is the best time to reach you? 2 1 ฐi4 So that we can respond promptly, please return this form to J 4? M4 t Ct1bP SotJ IAQ Manager or Contact Person 231 Room, Building, Mail Code OFFICE USE ONLY File Number hi Received By: Date Received /3 / 9 / Indoor Air Quality Forms 181 ------- We may need to contact you to discuss your complaint. What is the best time to reach you? A t _ ) Y T I 111 E So that we can respond promptly, please return this form to: flY itJ S 0 K \ lAO Manager or Contact Person 13 7 Room, Building, Mail Code OFFICE USE ONLY File Number. 0 _____________________________ Date Received. COMMUNICATION CASE STUDY B PAGE 2 OF 3 Indoor Air Quality Complaint Form This form can be filled out by the building occupant or by a member of the building staff Occupant Name: C r# L5 13 T&5 Date S&PT Lj ( f Department/Location in Building: _____________________________________ Phone: 55 5 -9 ? - Completed by: CJ Title: ____________________ Phone: _________________ This form should be used if your complaint may be related to indoor air quality. Indoor air quality problems include concerns with temperature control, ventilation, and air pollutants. Your observations can help to resolve the problem as quickly as possible. Please use the space below to describe the nature of the complaint and any potential causes ON Y46 FLoo . 1r Eri LO 1 0 OPL t r bfE .& rL-Ke v&- - P -m 7 s - E T9(-K&o 7b fl1 s#i; s..*5 JL -r E-I OVEL SJ NS IT/VE YbffML 7S jot i,V ,i-io,a . S E i 6 J Th1o i 4 I) rn T,LiE 4 &e T//li-r T/ 7 & it ( IpE C4 ) GET po UT&b fr14 & f oP E fc C/F WV - C t X t1/E 0 A1 C 9M 7 E( L m :72M ,AJOT p d IAi6 ir p. Indoor Air Quality Forms 181 ------- COMMUNICATION CASE STUDY B PAGE 3 OF 3 indoor Air Quality Complaint Form This form can be filled out by the building occupant or by a member of the building staff OccupantName: (&sa e Op.5-2 . Date: O l iO- \ Department/Location in Building: 2 . Phone. SS 5 329 H Completed by: C _ i c- _ Title: ______________________ Phone. __________________ This form should be used if your complaint may be related to indoor air qual,ty. Indoor air quality problems include concerns with temperature control, ventilation, and air pollutants. Your observations can help to resolve the problem as quickly as possible. Please use the space below to describe the nature of the complaint and any potential causes. ,L IQ 0 c e__tI c i O- ai c-J &3 , e - \-- J J ฝ- - -- i r . m 1 -A r & .5 ? t ฝ _+ \ . P( . ; We may need to contact you to discuss your complaint. What is the best time to reach you? 1 2 So that we can respond promptly, please return this form to: ( hr. s ? tL/1 V i I SO 1 t lAO Manager or Contact Person Room. Building, Mail Code OFFICE USE ONLY File Number: c . Received By: Ti (3 ้ Date Received Indoor Air Quality Forms 181 ------- Page 1 0 (1 IMPORTANT MESSAGE 1 j 1 q DA T c ,1/T/ 9 -7 - TIMEX KJ P: M OF Area Code &Exchange TELEPHONED PLEASE CALL CALLED TO SEE YOU WILL CALL AGAIN WANTS TO SEE YOU URGENT s RETURNED YOUR CALl. Ma3eage h 4ti Operntor Mfli 1/ , IMPORTANT MESSft GE w_ 4L I / i/ii.... /1 ฐ 7/ . . - .r r - M WHILE YOU WERE OUT 9J . . OF_ 5i - J?-7 rnm TELEPHONED PLEASE CALl. CALLED TO SEE YOU WILL CALL AGAIN WANTS TO SEE YOU URGENT I RETURNEDYOURCALLI I 1____ - m 55c.gv - ii ฃS / i bLg.- ,J_. ,. ,1 a :* . LMi3i il/i i - 1 1i 2 - - I i i fJ1_- - ---- --- jpw uwr --it- - ?c IMPORTANT MESSAGE flAP //7 / a a sa a a I ,- iHILE YOU WERE OUT M5 i cA ,rM) OF Area Code &Exchange TELEPHONED CALLED TO SEE YOU PLEASE CALL WILL CALL AGAIN WANTS TO SEE YOU URGENT RETURNED YOUR CALL! I Meauge Li, a L L A L lLL LQ XL 2 yki i)c 44 L 4 b( 44 Operator. U (11.. IMPORTANT MESSAGE TO / 1 !L A L DATE 1/) 7/ Y.2 - TIME WHILE YOU W,ERE OUT M . *AJL, g,_P .o A AreaCode -. & Exchange TELEPHONED PLEASE CALL CALLED TO SEE YOU WILL CALL AGAIN WANTS TO SEE YOU URGENT RETURNED YOUR CALL Meseage - i -a 4L&k L r) / LI (/ ------- EVALUATING DIAGNOSTIC PATTERNS HANDOUT ------- Occupant Diary Date/Time Symptom 12/1 no problems 12/2 6pm-7pm headache 12/3 no problems 12/4 10am- 11:30am headache 1215 6pm-7pm headache 12/6 no problems 1217 no problems 12/8 no problems 12/9 6pm-7pm headache Log of Activities and System Operation Date/Time Equipment/Activity 1211 change HVAC filters 1212 5pm-9pm waxed all upper floors 12/3 HVAC maint. on 2nd Floor 12/4 3pm-4pm painted equipment room 1215 5pm-9pm waxed all lower floors 12/6 large furniture delivery 12/7 pesticide application 12/8 repainted conference room 12/9 5pm-9pm waxed all upper floors 12104010 ------- DIAGNOSIS AND MITIGATION MULTI-PART CASE STUDY Please do not turn the page until instructed to do so. ------- Part I: Initial Situation Sixteen-year-old, four-story, modern office building; well-maintained Several occupants on the basement floor complain of eye irritation, lethargy, poor temperature control, and dead airs; no other floors are reporting similar complaints. The basement is used for word processing support, reproduction, and other administrative support. Smoking is not allowed on the basement floor; smoking is permitted elsewhere is the building. One half of the floor has fixed pane type windows with a view of a sunken court yard. What would be an appropriate response from the building owner or manager? Please do not turn the page until instructed to do so. 1 ------- Part 2: Additional Information Walkthrough turns up no obvious problem pollutant sources. Occupant density on the basement floor is six people per 1,000 square feet, and nine people per 1,000 square feet in the vicinity of the copiers; density on all other floors is between three and five people per 1,000 square feet. All occupants of the basement have computers on their desks. Two large copiers on the floor are in continuous use. Complaint area temperature: 72 degrees each morning, to 76 or higher by mid-afternoon. Complaint area relative humidity: 30%; the relative humidity outdoors during the period was around 20%. Building humidified with clean steam to 40% relative humidity. Despite the no smoking policy, occupants sometimes smell cigarette smoke. What would be appropriate next steps? Please do not turn the page until instructed to do so. 2 ------- Part 3: Additional Information Review of the engineering drawings reveals that the basement area was renovated three years ago; drawings are not available for the current distribution system. Visual inspection of the HVAC system showed no obvious problems (blockages, dust, or moisture). Chemical smoke pencil tests showed air moving from the stairway into the basement floor and from other floors into the stairway. What do we know so far? Can we form a hypothesis based on these pieces of in formation? How can we test the hypothesis/mitigate the problem? Please do not turn the page until instructed to do so. 3 ------- Part 4: Additional Information Upon trying to increase ventilation, the engineer learns that the air handlers are at capacity and cannot provide any more ventilation. What would be an appropriate next step? What are some other possible mitigation steps? 4 ------- Building Air Quality A Guide for Building Owners and Facility Managers Training Kit An Introduction to Building Air Quality oeEPA - UI- IIHII1II 1 1 111h1 1 IflI II ( ) II I. ------- TABLE OF CONTENTS How To Teach This Course . . . . . I Course Shdes and Instructor Notes . . . . . . . . . . . . g Lesson 1 Factors Affecting IAQ 9 Lesson 2 Effective Communication . . 22 Communication Case Studies . . . . 28 Lesson 3. Diagnosing IAQ Problems . . .. . . . . 33 Lesson 4 Mitigating lAO Problems . . 67 Diagnosis and Mitigation Multi-Part Case Study . . . . 82 Lesson 5 Preventing lAO Problems 88 Lesson 6 Additional Resources . . . 98 ------- HOW TO TEACH TillS COURSE NOTES To THE INSTRUCTOR OVERVIEW AND PURPOSE OF INTRODUCTION TO BUILDING AIR QUALITY The training course Introduction to Building Air Qua/it, is a half-day (four-hour) course developed by the U S. Environmental Protection Agency (EPA) which introduces prevention and management of indoor air quality problems. The course is a companion to the EPA and National Institute for Occupational Safety and Health (NIOSH) document Building Air Quality. A Guide for Building Owners and Facility Managers (BAQ). BAQ serves as the text for the course, and except for some case study handouts, no additional materials are provided to the students The course may be taught without providing students with copies of BAQ (the course could stand alone without the text), but the students will not have any materials to refer to after the course. Introduction to Building Air Quality is highly interactive, and teaches the causes of indoor air quality (lAO) problems, how to diagnose and mitigate (fix) lAO problems, and how to prevent them from occurring in the first place. Although the course is useful for a variety of audiences needing fundamental training in indoor air quality management, the course is specifically designed to meet the training needs of large building owners and facility managers. COURSE MATERIALS The materials in this package will assist the instructor throughout the entire course. Four types of materials are provided: a suggested agenda, the instructors manual, a set of student handouts, and a set of 35mm text, graphic, and photographic slides. Agenda In your materials you will find a suggested agenda for presenting the course. This agenda may be adapted to your own needs. It serves as a genera? guide for timing each section of the course Instructors Manual The instructors manual contains the text of all slides (in a box at the top of each page), and addiflonal notes to accompany each slide. Also included are detailed instructions and notes on how to conduct case studies and discussions An open book symbol and page number on a slide indicates when students should be referred to their BAQ books. Case studies and discussions include suggested discussion questions and answers. Everything you need to know to conduct the training is contained in the instructors manual Student Handouts A master set of student handouts is included in your instructor package. You may reproduce as many of each handout as necessary without any additional charge. You may provide all student handouts to the students at the beginning of training, or elect to hand them out during the class as they are used Note that there is no student training manual except for BAQ itself. All material in the training course Is contained In BAQ, and the students should be encouraged to use BAQ after the traIning course as a reference and IAQ management tool. ------- Evaluation Form The instructor materials also include a generic evaluation/feedback form that can be included in the student handouts. Use of the evaluation form is optional; the form provides interested instructors with an easy way to obtain feedback on the training 35mm Slides A complete set of 35mm slides for instructing the course is included in your instructor package No additional visual aids are required for presenting the course The 35mm slides include all text and graphic slides, and 30 photographic slides illustrating indoor air quality problems The slides are arranged in the order required for presenting the course. If you have additional slides you wish to present, they may be inserted as necessary INSTRUCTOR KNOWLEDGE You need not be knowledgeable in indoor air quality diagnosis, mitigation, or management to adequately teach Introduction to Building Air Quality. If you have some experience and background in indoor air quality, so much the better. Experience in general building and facility management; occupation and industrial hygiene; or HVAC system installation, balancing, or maintenance would also be valuable Irrespective of your technical experience in indoor air quality management or associated disciplines, the most important experience you can have in teaching Introduction to Building Air Quality is a thorough review of the instructor materials. The better prepared you are, the more successful the training will be GETFING PREPARED TO TEACH Review the entire course before presenting it. A complete preparation strategy involves eight steps 1 Read through Building Air Quality A Guide for Building Owners and Facility Managers, the EPA manual on which the course is based You do not have to have an expert understanding of everything contained in the book, but it will help you when teaching the course to be familiar with its contents 2 Quickly read through the instructor manual and the student handouts to get a feeling for what is covered in the training and how it all fits together. 3 Review the two sets of case studies in detail (found at the ends of Lesson 2 Effective Communication, and Lesson 4 Mitigating lAO Problems). Ensure that you understand what their obiectives are and how they work Detailed instructions are provided with each case study Decide whether there are additional questions you want to ask or additional solutions you want to emphasize. The case studies are a good place to discuss policies or procedures that are unique to your organization 4 Several graphic slides throughout the course require you to lead a discussion of Whats wrong with this picture They illustrate potential sources of indoor air quality problems that the students should be able to recognize. Your instructor notes include a list of everything that can be found in each graphic. Review these graphic slides to familiarize yourself with their contents. 5. Go through the 35mm slides. Project them so that you can see what the graphic and photographic slides illustrate. Projecting them on a blank wall works well for preparation ii ------- 6. As you review the slides, note particularly the slides that begin the class These are a series of photographs of indoor air quality problems. Your instructor notes include a brief description of each slide and an explanation of what it illustrates Review each problem slide and its associated instructor note to ensure that you can point out to the students the problem or situation illustrated by the slide 7 Now that you have a firm understanding of the course, re-read the instructor manual, and highlight those parts of the notes that you want to emphasize During the class, you will probably not want to simply read aloud your instructor manual to the class By highlighting your instructor notes, you can ensure that you bring out the key points on each slide and those things that are especially important for your organization. B If you have the opportunity, it is very helpful to dry run the course Try teaching it by yourself, or to a small audience of colleagues Walking through the course will allow you to work Out any bugs in your presentation style, and will give you a feel for how long each piece of the course takes WHAT YOU NEED TO TEACH To teach Introduction to Building Air Quality, you will need A 35mm slide projector and screen, A set of the 35mm slides to accompany the course (provided in your training package); and One copy of each student handout (agenda, communication case studies, and diagnosis and mitigation case study) for each student Optional materials that you may find useful A copy of Building Air Quality A Guide for Building Owners and Facility Managers for each student in the training (an order form for the book is included in your training package), A flip chart and pad to record student responses during case studies and discussions; and A smoke stick to conduct the optional demonstration of using harmless chemical smoke sticks to assess air movement and pressure relationships in buildings More information on this optional demonstration is provided in the instructor notes accompanying Lesson 3 of the training OUTLINE OF THE TRAINING COURSE Use this outline of the training course to get an overall picture of the course content and flow In preparing to teach Introduction to Building Air Quality, refer to this outline to understand how each part of the course leads to the next, and where the various activities such as case studies or demonstrations occur Introduction: Indoor Air Quality and the Facility Manager Indoor air quality problem photographs indoor sources Special use areas I-F /AC problems Outdoor sources iii ------- Role of the building owner/facility manager Role of building occupants Why commercial firms should be concerned about IAQ Lesson 1: Factors Affecting lAO Four factors affecting indoor air quality Identify-the-problem graphics Outdoor sources Indoor sources Human activity sources Building component and furnishings sources Special use area sources Functions of an HVAC system Pollutant Pathways Building Occupants Lesson 2: Effective Communication Communicating to prevent IAQ problems Communicating to resolve lAO problems Building Air Quality forms Communication Case Studies Lesson 3: Diagnosing lAO Problems Students can be Super lAO Managers IAQ investigation flow chart Conducting the initial walkthroCigh Four types of information to gather Collecting and using occupant information Diagnostic Patterns Handout Assessing progress Collecting and using HVAC system information Collecting and using pathway information Optional Chemical Smoke Demonstration Collecting and using source information Review of sources Sampling air for contaminants and indicators Lesson 4: Mitigating lAO Problems Four basic approaches to mitigation Source control Ventilation Air cleaning Exposure control Sample mitigation problems and solutions HVAC system is source of biological contaminants Mold and mildew growth due to condensation Special use areas Judging the success of a mitigation effort Environmental stressors Seeking outside assistance Diagnosis and Mitigation Multi-Part Case Study iv ------- Lesson 5: Preventing IAQ Problems The lAO Profile Steps in creating an lAO Profile Collect and review existing records Conduct a walkthrough Collect detailed information Developing an lAO management plan lAO managers responsibilities Reviewing records Assigning and training staff Lesson 6: Additional Resources Additional resources available in Building Air Quality ADDITIONAL NOTES ON TEACHING THE COURSE This section of the instructor notes offers some tips for teaching each section of the course Introduction The training starts by showing the students a series of photographs of actual and potential indoor air problems. These slides provide an interesting start to the class while giving students a general idea of the kinds of problems and situations that will be addressed by the course You should go through these slides fairly quickly, pointing out the problem on the slide that is summarized in your instructor notes. If you have personal experience in lAO management, this would be a good place to refer to similar situations you have encountered. Lesson 1: Factors Affecting lAO This lesson begins with a slide titled Course Structure, which lists the six lessons in the course If your students have copies of Building Air Quality, this would be good place to turn to the table of contents to show the students what the book contains, and to tell them that all of the course material covered in class is contained in the book, i.e., the students do not have to take notes to have a reference to refer to later The first lesson summarizes the four factors that affect indoor air quality -- pollutant sources, the HVAC system, pollutant pathways, and building occupants A series of graphic slides show problems similar to those in the introductory photographs. You should lead a group discussion of each slide encouraging the students to Identify the potential lAO sources found in each slide. All of the depicted sources are listed in your instructor notes. Lesson 2: Effective Communicalion The lesson concludes with a series of three communication case studies. The case studies allow students to apply the communication principles discussed in this lesson Your instructor notes include detailed instructions on how to conduct the case study Read the detailed instructors notes carefully before conducting the case studies. Lesson 3: Diagnosing lAO Problems This lesson begins by introducing a cartoon figure, Super lAO Manager, who appears several times throughout the remainder of the training. He symbolizes the students ability to become their own Super lAO Managers, which is possible because the course and book provide them with all the information they need to prevent, diagnose, and mitigate most IAQ problems. The rest of the lecture is organized around a logical progression of activities, summarized in a flowchart, for conducting an lAO investigation. A graphic symbol that looks like an open book indicates where you should have the students refer to their Building Air Quality books to review a form or process. Lesson 3 includes v ------- an optional demonstration using a chemical smoke stick to evaluate air flow in a space. To conduct the demonstration, you will have to obtain a chemical smoke test kit. Lesson 4: Mitigating lAO Problems Lesson 4 includes a multi-part case study. The case study allows students to apply the diagnostic principles they have learned, and to suggest and evaluate alternative mitigation strategies Detailed instructions are included in your instructors notes for conducting the study A key factor for successfully conducting this case study is to allow the students themselves to make the diagnosis and suggest remedies Encourage student discussion at each section of the case study, and ensure that the students do not merely read the case study notes, but evaluate and consider the implications of each new piece of information Before teaching the course, carefully review the detailed instructor notes accompanying this case study. Lesson 5: Preventing lAO Problems This lesson shows how lAO prevention can be performed by using the same procedures and forms used for diagnosis and mitigation. The lesson contains no special case studies or discussions This would be a good place to discuss any special HVAC system maintenance, or other lAO prevention policies or procedures that your organization already follows. Lesson 6: Additional Resources Lesson 6 is very short, and simply refers students to all of the additional information that Building Air Quality contains that was not covered in the course. SPECIAL NOTE ON MODIFYING THE COURSE EPA recognizes that different organizations have different management styles and operational policies and procedures Your organization may already have established practices for managing indoor air quality that differ somewhat from those described in BAQ and discussed in this training Modify this training as necessary to accommodate your organizations policies and procedures, but be aware that the procedures and forms in BAQ have been extensively studied and reviewed by EPA and NIOSH vi ------- COURSE SLIDES AND INSTRUCTOR NOTES ------- Indoor Air Quality Problem Examples The following slides provide examples of potential indoor air quality problems in four situations Indoors, Special use areas, The HVAC system; and Outdoors. ------- Potential Indoor Air Quality Problems: Indoor Description of Slides 1 Water damage to ceiling tiles may indicate biological contaminants (mold, mildew, or bacteria), if moisture is still present 2 As a result of water, mold is growing underneath the carpeting. 3. As a result of water, mold is unexpectedly growing underneath the tile. 4. Maintenance activity: cleaning supplies -- can be sources of contaminants 5 Maintenance activity: pest control spraying -- can be a source of contaminants 6 Room dividers may be a source of volatile organic compounds (VOCs). 7. Chemical storage closet -- improperly stored chemicals can be a source of contaminants 8. Maintenance actMty: painting -- can be a source of contaminants 9. Cigarette Smoke -- a significant source of indoor air contaminants 2 ------- Potential Indoor Air Quality Problems: Special Use Areas Description of slides 1. Laboratory chemicals -. improper use, storage, and inadequate exhaust can be a source of contaminants 2 Kitchen of a delicatessen/diner in the basement of a commercial building -- if inadequately ventilated, can be a source of contaminants 3 A graphics shop in a commercial building -- can be a source of contaminants 4 A copier room -- can be a source of airborne contaminants 5 A galley or snack room in a commercial office building, note that there is a microwave, but no dedicated exhaust ventilation. NOTE TO INSTRUCTOR All of these special use areas may be sources of indoor air quality problems If properly ventilated, they may not be. 3 ------- Potential Indoor Air Quality Problems: HVAC Description of slides. 1 Dirty filler (which could fail, releasing a large amount of dust into the system) 2 The bird feathers on this primary roll filter indicated that the coarse screen (bird screen) on the outdoor air intake has fallen off or been removed 3. The fins on these cooling coils have rusted and could become a source of particulate matter in the air supply. 4 This supply vent was blocked to prevent a draft. 5 This vent was blocked to reduce noise. 6. Wet thermal insulation in the ductwork is a potential breeding ground for biological contamination. 7. Inoperative dampers 8. This covered intake presents a situation where trying to solve a leak creates an lAO problem; also, standing water is a potential growth medium for biological contaminants. 4 ------- Description of slides 1 Loading docks and trash dumpsters; fumes from idling trucks and trash can enter lower parts of the building: loading docks are a special problem when building air intakes are located in the loading dock area 2. Inadequatety ventilated underground parking garages can be a source of contaminants in the surrounding occupied space 3. Fresh air intakes are located directly above air conditioning units, resulting in re-entrained exhaust air. 4 Smog and pollutants from nearby sources can affect IAQ, i.e bad outdoor air can lead to indoor air problems. 5 ------- Role of Building Owner/Facility Manager in IAQ Management Set IAQ policies Clarify facility staff roles Develop procedures for preventing problems Develop procedures for responding to problems Provide adequate IAQ resources Educating occupants on their role The role of the building owner/facility manager in lAO management includes Setting IAQ policies Clarifying facility staff roles Developing procedures for preventing lAO problems Developing procedures for responding to lAO problems Providing adequate IAQ resources (reference materials, training, funding) Educating occupants on their role 6 ------- Role of Building Occupants in IAQ Know how to register concern Recognize activities that may cause problems Communicate with building management o The role of building occupants in lAO includes Knowing the process for registering IAQ concerns, Recognizing that occupant (their) activities may result in, or increase, lAO problems, and Using health and safety representatives, and other forums, for two-way communication with building management. The facility managers job is to equip them to play that role. 7 ------- Why are commercial firms concerned about indoor air qualrty Sick building reputation is a severe competitive disadvantage for leasing space Lose current tenants due to dissatisfaction with air quality Potential for lawsuits from affected building occupants Poor indoor air quality can adversely affect the health of your buildings occupants and staff Potential impact on labor relations t i 8 ------- Course Structure Lesson 1: Factors Affecting IAQ Lesson 2: Effective Communication Lesson 3: Diagnosing IAQ Problems Lesson 4: Mitigating IAQ Problems Lesson 5: Preventing IAQ Problems Lesson 6: Additional Resources These are the course topics we will be covering today. This is not a textbook. You do not need to follow along or take notes during this class However, everything taught today is in the book, Building Air Quality, so you can look it up at a later date. The book includes technical appendices and forms to help you in managing your IAQ We will not be covering appendices Refer to them as needed We will be discussing many of the forms and will turn to them at various points during the course Now, to get started turn to the table of contents of Building Air Quality NOTE TO INSTRUCTOft Have the students look through the table of contents Show them what is in the appendices We will be covering all of the major topics contained in the book up to the appendices. We will also be talking about many of the forms found in the Blank Forms section of the book that follows the appendices At the end of the class, we will review the information in the book not covered in the class 9 ------- Factors Affecting Indoor Air Quality Pollutant sources HVAC system Pollutant pathways Building occupants Four factors influence the quality of indoor air pollutant sources, HVAC system design and operation, pollutant pathways and driving forces, and building occupants These four factors will be discussed throughout the course. o To have an lAO problem, there must be a source of contamination The source can be indoors or outdoors The building HVAC system is an important factor affecting lAO, because the HVAC system can be a source of pollutants, it can distribute pollutants throughout the building, or it can be used as part of the solution to an IAQ problem. Pollutant pathways connect the source of the problem to the occupants Finally, to have an IAQ problem, some building occupant must be negatively affected by the pollutant Understanding how pollutant sources, the HVAC system, pollutant pathways, and building occupants affect indoor air quality is key to preventing and resolving indoor air problems 10 ------- NOTE TO INSTRUCTOR Ask the students if they can identify any potential sources of indoor air pollution Prompt them, but do not merely list them Let the class discuss the illustration After the discussion wanes, point out any sources that the class missed Potential outdoor sources of indoor pollutants illustrated in the graphic Auto emissions from the freeway Factory emissions blowing into intakes (i e., exhaust air from one building being drawn into another building) Exhaust from the garage entering a fresh air intake Loading dock near fresh air intake, and requiring delivery vehicles to back into the building Odors from dumpsters near fresh air intakes Water on the roof breeding biological contaminants (that can be drawn in through the air intakes) Exhausted return air drifting into supply air intake Birds nesting on roof or droppings on roof near intakes Helicopter landing pad sending dust into intake Outdoor maintenance activities (roofing) affecting intakes 11 ------- NOTE TO INSTRUCTOR: Ask the students if they can identify any potential sources of indoor air pollution Prompt them, but do not merely list them Let the class discuss the illustration After the discussion wanes, point out any sources that the class missed Discuss the following types of equipment-related sources of indoor air pollutants: HVAC system Dust or dirt in ductwork Microbiological growth in drip pans, humidifiers, ductwork, coils Improper use of biocides, paints, and/or cleaning compounds (not shown) Improper venting of combustion products (not shown) Refrigerant leakage (not shown) Non-HVAC equipment Emissions from office equipment like copiers, printers, microwaves, furniture, etc (volatile organic compounds, ozone) Supplies (solvents, loners, ammonia) (not shown) Emissions from shops, labs, cleaning processes (not shown) Elevator motors and other mechanical systems (not shown) 12 ------- Human activities within the building can be a source of indoor air pollution. Smoking -- Environmental Tobacco Smoke Perspiration and other tenant activities such as poor sanitation and hygiene Maintenance activities such as painting Housekeeping activities involving cleaning fluids and other industrial chemicals Pesticide applications 13 ------- Building components and furnishings can be sources of pollutants, especially when new Furnishings such as carpet, wood furniture, and textile room dividers that outgas chemicals (usually volatile organic compounds) Locations that serve as pollutant sinks, such as carpeting or textile room dividers, that trap pollutants and release them later Water damage that leads to biological growth (mold and mildew) Sources of moisture (like plants) that lead to biological growth Certain types of paints and coatings (which may outgas volatile organic compounds) Books can serve as dust collectors and sources of mold and mildew growth 14 ------- Special use areas can be sources of pollutants. Maintenance shops (glues, cle ning agents, solvents) Kitchens and food preparation areas Gyms, exercise areas, and changing areas (especially if not designed for that activity) Labs or other facilities that use chemicals (such as medical laboratories, dry cleaners, photo-processing laboratories, etc) Smoking lounges Art and graphic departments that use paints, glues, or solvents Print shops (toner fluids, inks, photocopier emissions) Some special use areas may be unknown to the building owner For example, one lAO investigator responding to chemical odor complaints from one tenant found, unbeknownst to the building owner or facility manager, that an adjoining tenant had installed a darkroom -- without proper ventilation -- to do in-house photography work Accidents (such as a lab spill) are sources of pollutants If properly maintained and ventilated, these areas will not necessarily cause IAQ problems, but they should be inspected (check airflow between these sources and surrounding areas) 15 NAIITEJW IOTD JI LAJ ART lT SHY LOI.JIOI D(PARI INT SHOP . S S ________I_______ _______ ________ ________ ________ IAQ SUITE OF SOURCES ------- Contaminant Source Summary Outside sources Equipment Human activities Building components and furnishings Special use areas As we have seen, there are five categories of indoor air quality contamination. Outside sources include contaminated outdoor air; emissions from nearby buildings, roads, dumpsters, and loading docks, soil gases such as radon; and standing moisture in rooftops and crawlspaces. Equipment sources include a dirty or improperly maintained HVAC system and emissions from office equipment. Human activity sources include smoking, cooking, cleaning activities, painting, and pest control. Building component and furnishing sources include dust and fibers, water damage, and chemicals released into the air Other important sources include remodeling and redecorating activities and special use areas of the building. 16 ------- Functions of an HVAC System Heating and cooling Humidity control Ventilation Odor and contaminant control The second major factor affecting lAO in a building is the HVAC system. A properly designed and functioning HVAC: provides thermal and humidity comfort; distributes adequate amounts of outdoor air to meet ventilation needs of all building occupants; and isolates and removes odors and contaminants through pressure control, filtration, and exhaust fans An improperly maintained HVAC system is a potential source of contaminants, and the HVAC system can negatively affect lAO in other ways: Excess heat makes any IAQ problem seem worse Excess humidity can negatively affect IAQ in two ways: Contribute to a general feeling of discomfort and stuffiness Contribute to the growth of mold and mildew which can become sources of air quality problems o Proper maintenance and up-keep of the HVAC system are important to ensure that thermal and ventilation needs are met throughout the building at all times. 17 ------- Ventilation Levels Volume of outdoor air provided affects IAQ ASHRAE 62-1989 increases outdoor air ventilation rate pg. 136 In this course (and in the guide), ventilation means outside airflow, whereas many people use ventilation as being equivalent to the total supply of air The volume of outdoor air provided affects IAQ positively or negatively Typically, more outdoor air = better indoor air quality. However, if the outdoor air is of poor quality or there are pollutant sources near the outside air intake, more outdoor air could mean poorer quality indoor air ASHRAE 62-1989 recommends higher ventilation rates than previous recent standards, and higher than in many existing buildings, particularly in those constructed during the energy crisis of the 1 970s A table of outdoor air quantities recommended by ASHRAE is provided in Appendix B of Building Air Quality. Turn to it on page 136. Note that recommendations vary greatly depending on space use 18 ------- Odor and Contaminant Control Ventilation efficiency Room pressure Local exhaust Air cleaning o The term ventilation efficiency is used to describe the ability of the ventilation system to distribute supply air and remove internally generated pollutants. The higher the efficiency, the better the lAO o Controlling pressure relationships between rooms is a method of isolating odors and contaminants. There are two relationships: When more air is supplied to a room than is exhausted and the excess air leaks out of the space, the room is said to be under positive pressure. When less air is supplied to a room than is exhausted and air leaks into the space, the room is said to be under negative pressure. The HVAC system can usually be manipulated to create positive or negative pressure within a room. Local exhaust systems are used to isolate and remove contaminants by maintaining negative pressure in the area containing the contaminant source Bathrooms, food preparation facilities, and utility rooms commonly have local exhaust systems. Air cleaning and fiitration devices designed to control contaminants are found as components of HVAC systems (e 9 filter boxes in ductwork) and can also be installed as independent units 19 ------- Pollutant Pathways Pollutants must move from source to occupants Pressure differentials HVAC systems Natural forces: stack and wind effects For a pollutant to affect someone in the building, it must move from its source (inside or outside the building) to the building occupant area (i.e, there must be a pollutant pathway and a pollutant driving force). Air moves from areas of high pressure to areas of low pressure, whether these pressure differences are caused by the HVAC system or by natural forces. HVAC system can circulate pollutants as well as clean air Stack effect describes the pressure-driven flow produced by convection. It transports contaminants between floors by way of stairwells, elevator shafts, utility chases, and other openings It moves pollutants up a building Wind creates local areas of high pressure and low pressure in buildings It can be a major driving force, especially if windows are left open Pressure differentials can produce a variety of patterns of contaminant distribution: local circulation movement into adjacent spaces recirculation of air within the zone containing pollutant source movement from lower to upper levels of the building air movement into the building Common pollutant pathways include doors, stairways, utility chases, windows, elevator shafts, ductwork, and plenums. 20 ------- Building Occupants Susceptible groups Common symptoms and complaints Sick Building Syndrome Building-related illness Finally, to have an lAO problem, there must be someone affected by the contaminant. Anyone can be affected, but groups especially susceptible to lAO problems include allergic or asthmatic people, often the first to experience lAO problems in a building, are good indicators of air quarity, people with respiratory diseases; people with suppressed immune systems, and contact lens wearers o Common symptoms and complaints resulting from lAO problems include headache, fatigue, shortness of breath, sinus congestion, cough, sneezing, eye, nose and throat irritations, skin irritation, nausea, and dizziness Sick Building Syndrome (SBS) is sometimes used to describe cases in which building occupants experience acute health effects that are linked to the time they spend in the building, but in which no specific illness or cause can be identified Building Related Illness (BRI) refers to illness brought on by exposure to the building air, where symptoms of a diagnosable illness are identified and can be directly attributed to environmental agents (such as Legionnaires disease) 21 ------- Where We Are Lesson 1: Lesson 2: Lesson 3: Lesson 4: Lesson 5: Lesson 6: Factors Affecting IAQ Effective Communication Diagnosing IAQ Problems Mitigating IAQ Problems Preventing IAQ Problems Additional Resources o Lesson 2 will cover communicating to prevent lAO problems and to resolve lAO problems 22 ------- Communicating to Prevent IAQ Problems Provide accurate information Clarify responsibilities of building management, staff, and occupants Establish a system for responding to complaints To prevent lAO problems, building management must communicate with tenants and building operations and maintenance staff Provide accurate information Up-to-date information is essential to prevent IAQ problems. It is very helpful to have a health and safety committee The committee can establish a system for responding to complaints; help disseminate information; bring attention to potential problems, and foster a sense of shared responsibility for maintaining a safe and comfortable indoor environment o Clarify responsibilities of building management, staff, and occupants regarding Use of space, Modifications, and Notification of planned events Provide employee manuals and lease agreements that specify responsibilities o Establish a formal system for responding to complaints to ensure swift, uniform attention Later in this course we will show you some ways to formalize your complaint response procedures 23 ------- Communicating to Resolve IAQ Problems Respond quickly to IAQ complaints Maintain lines of communication In a building where management is already receiving lAO complaints, management should immediately begin a communication program. Do not ignore lAO complaints They are unlikely to disappear, and inaction will only lead to increased occupant dissatisfaction with the building and management Keep in touch with complainants and encourage them to talk. As you move along in diagnosis and mitigation of the problem, keep the complainants informed of your progress We will talk about each of these more in the following slides 24 ------- Responding to IAQ Complaints Respond promptly Respond with credibility Do not underestimate the size of the problem Respond promptly Prompt response to complaints indicates that management cares Take complaints seriously A management spokesperson with credibility and authority should respond to the complaint This will establish credibility and show that management means business o Do not underestimate the size of the problem -- there may be more problems than complaints o Management needs to know about problems early so it can fix them before risking the health of tenants. 25 ------- Mamtain Lines of Communication Handle small complaints matter-of-factly Encourage building occupants to participate Respect privacy Keep building occupants informed Handle small complaints (such as harmless odors from a readily-identifiable source) matter-of- factly Especially for serious complaints, encourage building occupants to participate in the process through the health and safety (or similar) committee Respect the privacy and confidentiality of complainants People are often especially concerned about privacy when discussing medical problems Keep building occupants informed throughout the diagnosis and mitigation process This can make allies out of critics and will serve to dampen rumors 26 ------- Building Air Quality Forms Indoor Air Quality Complaint Form All forms are in Building Air Quality Review forms before modifying them EPA has developed several forms to help you prevent and resolve indoor air quality problems including the Indoor Air Quality Complaint Form, a form to capture information about occupant complaints Throughout this course, we will be showing you a variety of forms that you can use to manage IAQ problems. Some forms can be completed by facility management, while others are to be completed by maintenance staff. In either case these forms are intended to organize your investigation of an IAQ problem. The forms n Building Air QualiP, have been developed with the help of IAQ experts, and have been designed to capture relevant and important information during an IAQ investigation. You may need to modify these forms to make them applicable to your buildings. Some of the forms may not be necessary or useful to you, depending on your situation. However, EPA recommends that you review and understand the intent and content of each form before making the decision not to use a particular form 27 ------- Communication Case Studies 28 ------- COMMUNICATION CASE STUDIES INSTRUCTOR NOTES OVERVIEW AND PURPOSE OF COMMUNICATION CASE STUDIES Lesson 2 concludes with three class discussion case studies Each one is short, and should take no longer than 5 - 10 minutes to complete. The case studies present the class with one or more occupant complaints, possibly related to indoor air quality. The purpose of the three case studies is to 1) give the students practice in analyzing complaints, and developing a communication strategy for responding to them, and 2) let the students learn from the thoughts and experience of other facility managers in the course. Note: Your instructional materials include one copy of each of the case study handouts (titled COMMUNICATION CASE STUDIES). You must make as many copies of the materials as you will need to conduct the training (one copy of each handout for each student) You may provide a copy of each case study to each student before class, or hand them Out during class GENERAL INSTRUCTIONS FOR CONDUCTING THE COMMUNICATION CASE STUDIES Conduct the case studies in the order indicated, i.e, A, B, and C For each case study, pass out the complaint forms or other materials, and give the students 2 - 5 minutes to read them. Only distribute one set of case study materials at a time -- do not give the students all three case study materials when beginning this activity After the class has finished reading the case study handout for a particular exercise, lead a class discussion. Facilitate the discussion by asking a set of leading questions such as c Do you think this is an indoor air quality problem? What makes you think so? m What do you think you, as a facility manager, ought to do first 2 Do you think the problem (or the perception of it) goes beyond the complainant(s) 9 What is the best strategy for communicating with the person(s) affected 7 With other building occupants 9 You need not be confined to the above set of questions; if others occur to you, feel free to use them. Expect for there to be disagreement among the students about what to do -- one of the purposes of the case studies is the let the students learn from each other Keep the case study moving You should spend no more than 10 minutes on any one of the three case studies The class discussion does not have to be exhaustive, merely instructive 29 ------- SPECIAL INSTRUCTIONS FOR EACH CASE STUDY Case Study A The student handout material for Communication Case Study A is a single, completed complaint form Pass out the form and let students read it Ask the set of questions (or a similar set) listed above. Communication case Study A illustrates a single, rather vague complaint It students do not make the point, you should emphasize that although the complaint is vague, and the symptoms do not appear to be serious, the fact that the complainant actually took the time to fill out a form indicates that he (if no one else) considers the matter serious Also, remind the class that building occupants rarely formally complain about indoor air quality If you have one written complaint, there may well be many unwritten complaints Note also that the complainant writes, I might be breathing something thats really bad for me. Such beliefs are potent sources of water cooler conversation. The rumor mill may already be operating Three possible responses are Conduct a quick walkthrough of the complainants work area, Conduct an interview with the complainant; and Have the complainant begin keeping an Occupant Diary Form (this form is useful for collecting information about symptoms over some time period. This form will be described in more detail in the next lesson). Further action would depend on the results of these first three strategies. Whatever work is required, follow up with the complainant to let him know what you are doing 30 ------- Communication Case Study B The student handout materials for Communication Case Study B are three completed complaint forms. Pass out the three forms to the students. Give them 3 - 5 minutes to read them. Ask the set of questions listed above Communication case study B illustrates a potentially more serious indoor air quality sftuation -- there are more complainants, the symptoms appear to be more severe, and the complaints have all occurred within the last few days An important additional fact is that the complainants are already talking to one another. Although two share the same office, a third is located elsewhere in the building (but on the same floor) The rumor mill is operating. This case study probably requires a more forceful response than the first The complainants certainly should be interviewed, Diagnostic work should probably be initiated (to be covered more in the following lessons), Facility managers should senously consider a strategy for formally communicating with the building occupants (many probably already consider the building to be unsafe) 31 ------- Communication Case Study C The student handout material for Communication Case Study C is a single sheet showing four phone messages taken by the facility managers secretary while the manager was out of the office the previous afternoon Pass out the handout and give the student 2 - 3 minutes to read the messages Ask the set of questions listed above Communication Case Study C illustrates a potentially serious s uation There may be an immediate human health threat. A quick response is imperative Some initial actions include Call Dr Stevenson To what does he attribute Daniel Forrestalls symptoms 9 Call Ms. Davidsons husbands office to find out if he works in purchasing Call purchasing Any more incidents/complaints since yesterday? Conduct an immediate walkthrough of purchasing Note, though, that there is not necessarily an indoor air problem; perhaps the flu is going through the area LEAD IN FOR LESSON 3 (after completion of exercise) Your initial response to a complaint is only the first step in diagnosing an lAO problem. In the next lesson, we will be covering in more detail the steps to take to diagnose the cause of lAO complaints in your building 32 ------- Where We Are Lesson 1: Factors Affecting IAQ Lesson 2: Effective Communication Lesson 3: Diagnosing IAQ Problems Lesson 4: Mitigating LAQ Problems Lesson 5: Preventing IAQ Problems Lesson 6: Additional Resources o In lesson three, we will be discussing how to diagnose IAQ problems We will be discussing: How to conduct an initial walkthrough of the complaint area, and How to collect more detailed information about occupant complaints, the HVAC system, pollutant pathways, and pollutant sources 33 ------- This course and Building Air Quality provide you with the tools and techniques to diagnose and solve IAQ problems yourself a How to conduct an Investigation; How to get the information you need, and How to make and test hypotheses A good lAO manager knows his or her building and is full of ideas about possible causes of lAO problems He/She can very often resolve IAQ problems easily without other professional help Your knowledge of your building and of lAO problem diagnosis and mitigation gained from this course and reading Building Air Quality, make y a Super lAO Manager This lesson is designed to make you a super lAO Manager 34 ------- Conducting an lAO investigation This slide is a flow chart outlining the process used to conduct an IAQ Investigation Use it to give an overview of the diagnostic process We will go into more detail later in the course There are three major activities in an IAQ investigation: Initial walkthrough Walk through the problem area and gather easity obtained information to see if you can find an explanation for the problem (if you find a possible explanation, you can immediately attempt to correct the problem). Collect additional information If the initial walkthrough does not provide the answer to the problem, collect additional information about the building and occupants. Later, we will discuss what kinds of information will be helpful in diagnosing IAQ problems As the flowchart shows, an lAO investigation may require several cycles of collecting information and developing and testing hypotheses about the causes of the lAO problem Control the problem, long-term At some point in the hypothesis development and test cycle, the results of your test support your hypothesis You then plan a strategy to control the problem over the long-term Validate that your control measure worked If you validate that the problem is solved, make any necessary changes to your building maintenance, operations, etc to prevent the recurrence of the problem Your lAO investigation is finished (your on-going lAO management is not) 35 ------- Conducting the Initial Walkthrough Collect easily-available written information Interview complainants Identify obvious pollutant sources Identify HVAC system deficiencies Identify pollutant pathways Now that we have outlined the whole lAO investigation and miugation process, we will discuss how to do each step To conduct the initial walkthrough. Collect easily-available information about the history of the building and the complaints Interview complainants. Talking to the occupants achieves two purposes it shows that building management is responsive, and the interview is likely to produce additional detailed information about the complaint For example, one lAO investigator found through a complainant interview that the complainant was using multiple pesticides on plants in the office -- pesticides designed for outdoor application The pesticides proved to be the source of the lAO problem Identify obvious pollutant sources, and assess whether they appear to be adequately controlled. Identify obvious deficiencies in the HVAC system that serves the complaint area Identify obvious pollutant pathways and pressure differentials that might be moving contaminants into the complaint area from outdoors or from other parts of the building If a potential source is identified, mitigate and assess whether the lAO problem has been alleviated Refer the students to Building Air Quality for more detailed information 36 ------- There are four major types of lAO information to gather during the walkthrough. You may recognize the four terms - they are the same as the four factors that influence indoor air quality which we discussed earlier: Building occupants HVAC system Pollutant pathways Pollutant sources Building Air Quality discusses how to collect and evaluate information from each of these four types of diagnostic information. If the initial walkthrough does not suggest a solution, or if your attempted solution was unsuccessful at mitigating the problem, you must conduct a more detailed investigation In a more detailed, follow-up investigation, you will access the same four types of lAO information as during your initial walkthrough: building occupants, the HVAC system, pollutant pathways, and pollutant sources. 37 ------- Collecting Occupant Information Strategies Tools Review existing records of Existing records complaints IAQ Complaint Form Incident Log Collect additional Occupant interview information Occupant diary To start your collection of information about occupant complaints, the first strategy (or step) is to review any existing records of past complaints If no record of past complaints is available, then setting up a tracking system may become a priority Are past complaints similar What can you learn from them The tools available to the investigator for collecting occupant information include any existing facility or maintenance records, any complaint form which has already been filled out, and any incident logging system which has been kept Building Air Quality provides strategies and tools organized as shown here for collecting information on occupants, the HVAC system, and pollutant pathways and sources Building Air Quality contains occupant interview and occupant diary forms, These are forms designed to systematically collect information on occupant complaints and symptoms, and their timing and location 38 ------- The Occupant Interview Form (page 185 of Building Air Qualily) provides a structured set of questions to assist you to uncover all relevant facts on symptoms, symptom patterns, timing of symptoms, and spatial patterns of complaints It goes beyond the very simple occupant complaint fcijm (which you saw during the cOmmunication exercise). Additional instructions and tips on how to conduct occupant interviews may be found in Building Air Quality pg. 185 39 ------- Using Occupant Data Look for patterns in the location of complaints Look for patterns in the timing of complaints Look for patterns in the types of symptoms or discomfort Compare to building activities pgs. 187, 189 Occupant data has several uses in diagnosing lAO problems It is especially useful when the data shows patterns The location of complaints may provide clues to the pollutant source or pollutant pathway, and it defines the complaint area on which to focus attention. The timing of complaints may be important Do complaints only occur on certain days or at certain times of the day 7 What building events coincide with the timing of the complaints? Do symptoms worsen during the occupied periods, suggesting, perhaps, that ventilation may be insufficient to handle routine building activities? Multiple complaints may indicate a one-time pollutant exposure, while recurring complaints may be caused by intermittent or scheduled activities It is often very useful to collect information about symptoms and building activities over some time period, and not to rely solely on the memories of persons experiencing symptoms The timing and duration of symptoms and coincidental building activities are often important diagnostic clues An experienced Investigator can also examine the types of symptoms or discomfort to gain clues about possible contaminant sources Turn in the book to page 187, the Occupant Diary This form provides a place to record symptoms over time Turn in the book to page 189, the Log of Activities and System Operation This form provides a place to track activities that might have an effect on IAQ, such as maintenance activities, renovation, spill incidents, etc Use these forms to help you identify occupant complaint patterns and possible causes 40 ------- Using Spatial Pattern Data Spatial patterns Suggestions Widespread Check outdoor air quality Localized Review pollutant sources affecting the complaint area Individual Review local pollutant source(s) near the affected individual(s) pg. 54, 55 Building Air Quality includes a number of tables to help you evaluate and investigate data. This is an abbreviated version of a table in the book to help you analyze and evaluate spatial patterns in complaints. Similar tables exist to help you evaluate timing and symptom patterns. The left column in the table lists common patterns to look for (such as widespread complaints, localized complaints, and individual complaints) The right hand column offers suggestions as to what these patterns might indicate Use the tables in Building Air Quality to assist you in conducting your building investigation Turn to page 55 for a tab!e of timing patterns and suggested responses NOTE TO INSTRLiCTOR: The slide is an abbreviation of the table on page 54 Use the first three points in the table on page 55 as another example of these tables 41 ------- Occupant Diary Log of Activities and System Operation OatelTlme Symptom 1 2 / I no ob ! ems 12 6pm-7pm headache I2 no woblemi 12/4 IOam-II3Oam headache 6pm-7pm headache 1218 nopotweme 12/7 no p blenis t2 no ob!eme 12 6pm-7pm headache Date/Time EgulpmentlActlvity 1 2 / I change HV.4C hIler 1212 Spm-9pm waxed all upper floors l2 HVACma ,nS on 2nd Floe, 12/4 3pm -4 pm parnted egurpmenl r oom 1215 5pm-9pm waxed 811 lower floors 1 2 1 6 lorge Iumshjre delNeIy 1217 pontc e app .atcn 12/8 repainted cenlerence room 12 Spm-9pm waxed all upper floors NOTE TO INSTRUCTOR Distribute to students the EVALUATING DIAGNOSTIC PATTERNS HANDOUT Go through this handout quickly to illustrate a diagnostic pattern The handout (and slide) illustrate a simple symptom/building maintenance pattern The complainant works late two nights a week She often experiences headaches while she is working late. By comparing a diary of her symptoms to the Log of Activities, the lAO Manager can look for patterns of complaints that relate to building activities NOTE TO INSTRUCTOR Ask the students to comment on the relationship between the complainants headaches and building activities Suggested Responses A possible cause of headaches is fumes from the floor wax. The complainant also experiences a headache on a day when no waxing or other building activity has taken place Some activities that generate pollutants, such as pesticide spraying and painting, do not coincide with complainant headaches (possibly because adequate ventilation and exposure control methods were employed) The headaches often take place in the evening, perhaps after the building ventilation is turned off NOTE TO INSTRUCTOR Advise the students that this pattern, while interesting, may not provide the solution to the problem However, one could test the hypothesis that floor wax fumes are leading to the complainants headaches by asking the complainant to modify her schedule or by waxing the floors on a different schedule 42 ------- WHAT WE KNOW SO FAR: OCCUPANTS HYPOTHESIS: POSSIULE MITIGATION: What U does Super lAO Manager do after collecting occupant data Review the occupant data to see whether there is enough information to form a hypothesis If you believe that there is enough information, stop and mitigate (fix) the problem. If not, move on to collect and evaluate more detailed information on the HVAC system, pollutant pathways, and pollutant sources 43 ------- Collecting HVAC System Information Strategies Tools Review existing HVAC Design documents and documentation operating instructions Talk to facilities staff Facilities staff record their observations Inspect system HVAC checklist pg. 191 If you cannot pinpoint the problem after the initial walkthrough and complaint interviews, examine the HVAC system in more detail o Review existing documentation on HVAC design, installation, and operation Look at design documents, testing and balancing reports, operating instructions, and control manufacturers installation data Talk to facilities staff. Ask them to record their observations of equipment cycles, weather conditions, and other events (could use Log of Activities and System Operations forms). o Inspect the HVAC system layout, condition, and operation Use the HVAC checklist, a very useful form, to record information. Turn to the HVAC checklist form on page 191 The HVAC Checklist Form provides facility management staff with a structured way of managing and recording ir oortant facts about the status of your HVAC system It leads staff through an inspection of the mechanical room, the major mechanical equipment, and the air handling units, asking specific questions about each system component The facility manager can evaluate the information on the HVAC checklist, along with the complainant interview and other information, to assist in determining whether the HVAC system might be a source of or pathway for pollutants The HVAC checklist Long Form in the manual is useful to structure a more detailed 1-IVAC investigation It can also be found in the Blank Forms section. 44 ------- Using HVAC System Data Compare original design to the current system Compare the original uses of space to current uses Consider the condition of the HVAC system Fix obvious problems Compare the original HVAC system design to the current equipment, layout, and controls. Have changes, substitutions, or repairs been made? Compare the original uses ot the space to current uses Indoor air quality problems often arise when the usage of the rooms changes without corresponding adjustments to the HVAC system. Consider the condition of the HVAC system. Is the system clean and functioning properly 7 Are there equipment malfunctions 7 Unsanitary conditions? If you find a problem, it might be worthwhile to stop and fix it, and see if it takes care of the complaint. For example, if persons are complaining of food odors and you find that the kitchen or galley serving the floor has a malfunctioning exhaust fan, repair it and see if the food odors disappear. We will talk in more detail a Little later in the course about mitigation (fixing the problem) strategies and techniques 45 ------- WHAT WE RNOW SO FAR: OCCUPANTS HYPOTHESIS: 9 POSSIILE MITIGATION: 9. Sn-, As a Super lAO Manager, after each step in the investigation, re-assess what you know. Do you have a hypothesis about what the problem is 9 What are possible fixes 2 At this point in your investigation, you have interviewed occupants and investigated your HVAC system and its performance in the area of the complaint Can you form a hypothesis about the source or pathway of the pollutants? Do you think you can fix it 2 If so, do so V 46 ------- Collecting Pathway Information Strategies Tools Identify pollutant pathways Architectural and mechanical drawings Pollutant Pathway Form Area sketch plan Observe direction of air Testing and balancing movement reports Chemical smoke tests Micromanometer o So far, we have discussed collecting detailed information about building occupants and their complaints and about the HVAC system. o The third type of detailed lAO information to collect is information about potential pollutant pathways. This information is helpful in determining how contaminants are getting to the complaint area from the source (whatever it is). Correction of IAQ problems often involves controlling pollutant movement by sealing pollutant pathways or manipulating pressure relationships. o Tools for identifying pollutant pathways include arch ectural and mechanical drawings, a sketch plan of the complaint area, and the Pollutant Pathway Form for Investigations in Building Air Quality. Architectural and mechanical drawings can help you identify common air movement pathways throughout buildings, such as doors, operable windows. stairways, elevator shafts, utility closets, and ductwork and plenums. Use the Pollutant Pathway Form for Investigations and a sketch of the complaint area to record your observations about pollutant pathways and directions of pollutant movement Tools for observing the direction of air movement include HVAC system balancing and testing reports, chemical smoke tests (which produce a small stream of harmless chemical smoke -- they do not fill the building with smoke), and micromanometers (devices for measuring air pressure differentials). 47 ------- Pressure Relationships Known contaminant sources should be under negative pressure Protected areas should be under positive pressure Chemical smoke Building areas that contain known contaminant sources (such as bathrooms, food preparation areas, smoking lounges, print rooms, and art rooms) should be maintained under negative pressure relative to the surrounding area -- air should not be flowing out of them into other building areas o Areas that need to be protected from the infiltration of contaminants (like a complainants office space) should be maintained under positive pressure relative to surrounding areas that may contain a potential pollutant source Chemical Smoke A chemical smoke pencil or smoke tube (one is included in the instructor package) is used to visually determine air flows between spaces. Chemical smoke is a harmless smoke that is released in tiny puffs and observed to identify air flow and pressure relationships between spaces Note: Chemical smoke is in no way related to smoke from fires, and using chemical smoke testing is not akin to tests requiring buildings to be filled with smoke for fire safety requirements 48 ------- Chemical Smoke Stick The slide shows the use of a chemical smoke stick Chemical Smoke Demonstration (OPTIONAL) Demonstrate the smoke pencil by releasing several small puffs of smoke into the classroom air. Move about the room releasing smoke, working with the students to ascertain airflow in and out of the training room Try to develop several pieces of information about the classroom airflow Air supply to the room (find by watching for drafts, which signal strong airflow) Air return from the room (find by watching where the smoke is pulled) Pressure relationship with the hallway(s) (find by releasing smoke near the doors) Ask the students to develop a profile for the room based on the chemical smoke test by asking questions (You do not need to arrive at absolute answers, just try to get the students to think about interpreting results of the smoke test): 1) Is the room under positive or negative pressure relative to the adjoining hallway(s) 9 ; relative to the adjoining room 7 (Answer If smoke moved out the door, the classroom is positively pressurized relative to the adjoining space, if the smoke blew into the room from the doorway, the adjoining space is under greater pressure, so the classroom is under negative pressure) 2) Is there good air mixing in the room, i e, does air move from the supply throughout the room, then back to the returns (Answer: if smoke just floats in the center of the classroom, there is not very good mixing; if smoke seems carried by currents throughout the room, there may be good mixing--see next question for elaboration) 3) Is there mixing in the breathing zone, te , .at the level where people are? (Answer: If the smoke seems to show air short cirCuiting, that is, leaving the supply vents and moving right into the return vents without reaching the students level, there is no mixing in the breathing zone. If smoke shows a movement down toward the floor on one side of the room and up from the floor on the other side, there may again be little mixing in the breathing zone) 4) Will airflow patterns differ if the room is being heated versus when it is being cooled? (Answer Yes, since warm air naturally rises, while cool air naturally falls). 5) Might the pressure relationships change When? (Answer: yes, if changes take place in adjoining spaces, or if supply or exhaust fans in the room turn on and oft) 49 ------- Using Pollutant Pathway Data Evaluate airflow patterns Confirm or revise boundaries of the area to investigate Evaluate airflow patterns you have discovered Are there temporal patterns linking changes in airflow direction to incidents of complaints? Are there spatial patterns linking potential sources to the locations of complaints? Confirm or revise boundaries of the area to investigate The discovery of unexpected pollutant pathways may suggest a need to study areas of the building that are distant from the original complaint. 50 ------- Collecting Source Information Conduct on-site inspection Talk with building occupants, facilities staff, and contractors Can be performed when observing pollutant pathways. Conduct on-site inspection Talk with building occupants and facilities staff to learn about potential pollutant sources in the building. Prompt them when necessary by suggesting the types of sources (to be reviewed in the next slides) 51 ------- Sources Review The next set of slides is meant to serve as a reminder of the types of sources to look for when collecting source information. There is one slide for each category of sources. 52 ------- Outdoor Sources Outdoor sources of indoor air contaminants include Standing water; Exhaust vents; Dumpsters; Motor vehicles; and Bad outdoor air. o Outdoor sources may become indoor sources as when underground parking garages or building delivery bays trap pollutants inside or underneath a building that then seep into occupied space. For example, an lAO investigator responding to a complaint of diesel fumes found the air to be visibly hazy on the floor immediately above an underground parking garage. 53 ------- Equipment Sources of indoor air contaminants from equipment include Copiers, and Laser printers 54 ------- The HVAC System The HVAC system itself can be a source of pollutants, such as biological contamination, or dust The slide shows biological growth materials scraped from the drip pan of the buildings air conditioning unit 55 ------- Materials and Furnishings Building materials, components, and furnishings can be sources of pollutants Carpet, Room dividers, and Furniture Volatile organic compounds are the usual pollutants of concern given off by building materials and furnishings Outgassing of volatile organic compounds from these materials will be most pronounced when the material is new and will taper off over time 56 ------- Special Use Areas Special use areas in your building can be sources of contaminants Areas to be especially aware of include Janitorial closets, Smoking lounges, Laboratories, Art rooms, and Food preparation areas. The perception of air quality around a special use area may change over time For example, one IAQ Investigator, responding to complaints of loul odors by a new tenant discovered that the new tenant was in space adjoining a dental office. Odors associated with the dental practice had existed for some time, but the previous adjoining tenants were accustomed to the odors and had not complained. The new tenants in the adjoining space found the odors offensive 57 ------- Remodeling or Redecorating Building remodeling or redecorating can produce indoor air contaminants. Common activities that may lead to problems are Painting, and Refinishing 58 ------- Smoking; Food preparation (popcorn, etc); and Maintenance activities Over-watering plants can lead to indoor air problems. One IAQ investigator, responding to occupant complaints of upper respiratory problems in a building, found rotted carpeting, extensive mold and mildew growth, and structural damage to the building The problems resulted from continuous, frequent over-watering of ornamental plants Human activities can also produce indoor air contaminants. Common sources include 59 ------- Chemicals in Use pg. 221 Turn to page 221 in Building Air Quality. This is the Chemical Inventory Form It provides a place to record chemicals in use in the building Material Safety Data Sheets (MSDSs) Under OSHA regulations, employers are required to make information available about chemicals in use in the workplace Material Safety Data Sheets, available from product manufacturers, provide information on product contents, first aid, health effects, and control measures The Chemical Inventory Form has a place for you to note whether an MSDS is on file for chemicals in use in the building If you do not have MSDSs on file for chemicals in common use in your building, you should acquire them They are available from the products manufacturers 60 ------- Using Pollutant Source Information Test hypothesis about obvious sources Identify patterns linking emissions to complaints Note unrelated sources If a strong pollutant source is identified in the immediate vicinity of the complaint, a simple test (i e, sealing, covering, or removing the source) can sometimes reveal whether it is the cause of the lAO problem. Look for patterns linking emissions from potential sources to the lAO complaints. Are there pathways linking the source to the complaint? Does the timing of the emissions coincide with the timing of the complaints During your investigation, it is not unusual to identify potential contaminant sources that are unrelated to the present complaint These should be prioritized for future correction. 61 ------- Special Diagnosis Issue: Sampling Air for Contaminants and Indicators Do not begin with air sampling Sampling for thermal or ventilation problems is routine Sampling pollutant concentrations Expensive and often inconclusive Specific pollutant sampling warranted IAQ problem diagnosis does not begin with air sampling. You can very often diagnose and fix an IAQ problem without conducting air sampling. Sampling for thermal or ventilation problems is fairly routine. Limited testing for temperature, relative humidity, air movement (by using chemical smoke), and carbon dioxide (a measure of ventilation efficiency) may be used to take a snapshor of current building conditions o Sampling for other pollutant concentrations is expensive and often inconclusive Hundreds of pollutants can be found in indoor air, depending upon the sensitivity of the instruments used. And, because there are few federal regulations governing pollutant concentrations, it is unclear what significance a particular reading has. Even buildings experiencing lAO problems seldom exceed occupational health standards for pollutant levels. o In general, pollutant sampling should not be conducted unless occupant symptoms or observation of building conditions and potential sources indicate that a specific pollutant may be the cause of the complaint, and if knowing actual pollutant levels is important in determining an appropriate mitigation 62 ------- Developing an Air Sampling Strategy How will the results be used? What substances should be measured? Where and when should samples be taken? What method should be used? If you decide that air sampling is required, you should develop a clear strategy for conducting the sampling There are several questions that should be answered when developing your sampling strategy First, how will the results be used 7 Why sample? Potential uses include Comparing different areas of the building or comparing indoor to outdoor conditions, Testing for indicator compounds associated with different types of building conditions (for example, measuring carbon dioxide as an indicator of ventilation, or carbon monoxide as an indicator of inefficient exhaust of combustion by-products, such as smoke and gases from furnaces and cooking), and Comparing measured concentrations to guidelines or standards Determining what $ubstances should be measured, and where and when samples should be taken depends largely on your hypothesis about what the pollutant source is In general, it is prudent to begin a program of chemical sampling only if symptoms or observations strongly suggest that a specific pollutant or a specific source may be the cause of the problem There are several technologies and processes for conducting air sampling They depend, among other things, upon the kind of contaminant being sampled for For example, sampling for chemicals in the air is different from sampling for biological contaminants like molds and bacteria We are not going to go into the various technologies in this class, just be aware that there is no one method of air sampling and analysis. Appendix A in Building Air Quality contains more detailed information about sampling methods and technologies, and the advantages and disadvantages of each 63 ------- Now at this point in your investigation, you have collected detailed information on all four types of information relevant to an lAO investigation. Occupant complaints; The HVAC system, Pollutant pathways, and Pollutant sources Can you use all this information to form a hypothesis 7 Do you think you know what the source is and how ills getting to the persons experiencing symptoms? Can you think of a way to test your hypothesis 7 VI 1AT WE KNOW SO FAR: cccu.A:j;5 P L1UT T PAT NA,N POL1U A T OUPCES HYPOTHESIS: ? 64 ------- Sample Fonn Hypothesis Form Complaint Ar .. (may be revised as the Investigabon progresses) Complแi (e.g., summarize patterns of timing, location, people affeated) HVAC: Does the ventilation system appear to provide adequate air, efficteridy distributed to meat occtipont need, in the complaint area? if not, what problem, do you see? P.thways What pathways and driving forces connect the complaint area to locations of potential sources? pg. 223 As you might expect, there is a form available to help you summarize your investigation the Hypothesis Form Turn in your book to page 223 in the Blank Forms section Use the Hypothesis Form to collect and organize the results of your investigation. The form summarizes all lAO investigation information: complaints, HVAC, pathways, and sources It also helps you develop hypotheses and strategies for testing those hypotheses. The Hypothesis form is a handy management tool to assure that all parts of the investigation have been completed It can be prepared by the person or persons doing the investigation, and provided to building management as a summary of what has been found, and what is the hypothesized cause of the lAO problem Once you have a hypothesis, you can attempt to mitigate the problem This brings us to Lesson 4 65 ------- Where We Are Lesson 1: Factors Affecting IAQ Lesson 2: Effective Communication Lesson 3: Diagnosing IAQ Problems Lesson 4: Mitigating IAQ Problems Lesson 5: Preventing IAQ Problems Lesson 6: Additional Resources In Lesson 4, we will be discussing how to mitigate (fix) IAQ problems 66 ------- There are four basic approaches to mitigating lAO problems Source control Ventilation Air cleaning Exposure control A successful mitigation strategy may require a combination of these approaches CONTROL 4 APPROACHES [ F ฎl EXPฐ AIR 4POL 67 ------- Source Control Remove or reduce the source Seal or cover the source Modify the building environment The first general approach for mitigating indoor air problems is to control the source of contamination Remove or reduce the source (for example, restrict smoking to specdic areas in the building, or, switch maintenance products). Seal or cover the source (for example, cap chemical bottles in a laboratory) Modification of the building enviror?ment may be required. For example, disinfecting a biologically contaminated area may only be a short-term solution; a long-term solution may require manipulating humidity or temperature to ensure that the building environment is inhospitable to the growth of biological contaminants. 68 ------- Ventilation Dilute contaminants Isolate or remove contaminants The second general approach for mitigating indoor air quality problems is to use ventilation to dilute, isolate, or remove contaminants. Dilute the return air containing pollutants with more outside air before it is recirculated to occupant spaces, or improve air distribution throughout the building Note that this strategy assumes that the quality of the outside air is good Isolate contaminants by providing supply air to occupant spaces to create a positive pressure and provide return vents at the pollution source to create a negative pressure. Remove contaminants from a localized pollutant source by creating greater negative pressure at the source To achieve this, install a dedicated local exhaust. 69 ------- Air Cleaning Air cleaning equipment must be selected for the contaminant of interest Particles Gases Equipment must be regularly maintained o The third method of controlling an lAO problem is to clean the air. Air cleaning equipment must be very carefully selected to match the contaminant to be removed For example, gases can only be removed through specialized equipment Commonly-employed HVAC filtering systems will not remove gases. Various electronic and filtering technologies exist for removing particulates (dust) The air cleaning device selected should be matched to the contaminant of interest, and each technologies advantages and disadvantages should be compared when selecting a system Building Air Quality provides more detailed information about different devices Air cleaning equipment must be properly maintained, or it can itself become a contaminant source (part of the problem rather than part of the solution). Higher efficiency filters are effective only with proper maintenance. Typical, low-efficiency filters do not remove small particles and, while useful for protecting moving parts within the HVAC system, do not provide much IAQ control 70 ------- Exposure Control Schedule contaminant-producing activities to avoid complaints Relocate susceptible individuals The last general approach to controlling indoor air problems is to control the exposure of the affected individuals to the contaminants You may sometimes be able to control building occupants exposure and minimize complaints by scheduling contaminant-producing activities during non-working hours Contaminant-producing activities that could be re-scheduled include painting and other remodeling and repairs. If you cannot control the contaminants or identify the source of the pollutants, you may have to relocate susceptible individuals to other areas. This should be a last resort mitigation strategy. 71 ------- Sample Problems and Solutions HVAC system is a source of biological contaminants Mold and mildew growth due to condensation Specialized use areas Building Air Quality illustrates several common fAQ problems, gives examples of each, and suggests mitigation strategies. For this class, we will go over some of the sample lAO problem s uations and the suggested ways of mitigating them. The ones we will discuss are the HVAC system itseU as a source of biological contaminants, mold and mildew growth due to condensation, and specialized use areas. 72 ------- Problem: 5 HVAC System is a Source of Biological Contaminants Surface contamination by molds or bacteria Drain pans Interior duct work Air filters and filter media Improperly maintained HVAC systems can themselves be sources of biological contaminants. Common parts of the system that may become contaminant sources are the surfaces of drain pans, the interior surfaces of duct work, and air filters and filter media. What can be done to prevent this from occurring? NOTE TO INSTRUCTOR: This is problem #5, which is found on page 91 of Building Air Quality. Do not have the students find the problem in the book, but lead a discussion of appropriate mitigation strategies with the students, Have the students generate solutions. Solutions include. Remove the source by improving maintenance procedures. Inspect equipment for signs of corrosion or high humidity. Replace corroded parts. Clean drip pans, outdoor air intakes, other affected locations Use biocides, disinfectants, and sanitizers with extreme caution and ensure that occupant exposure is minimized. Provide access to all items that must be cleaned, drained, or replaced. o Two slides showing the problem follow. Mold scraped from the bottom of an air conditioning unit A HVAC water tank growing algae and mold 73 ------- Problem: 9 Mold or Mildew Growth Due to Condensation Interior surfaces of walls near thermal bridges Carpeting on cold floors Locations where humidity promotes condensation lAO problems can result from mold or mildew growth due to moisture from condensation. Common areas where this occurs are the interior surfaces of walls near thermal bridges (such as where wall studs are located), carpeting over cold floors, and locations where high surface humidity promotes condensation. What are probable solutions to these kinds of problems? NOTE TO INSTRUCTOR: This is problem #9, which is found on page 95 of Building Air Quality. Do not have the students find the problem in the book, but lead a discussion of appropriate mitigation strategies with the students Have the students generate solutions, After class discussion, ensure that the following solutions are covered Clean and disinfect to remove mold and mildew Increase surface temperatures to treat locations that are subject to condensation. Reduce moisture levels in locations that are subject to condensation Discard contaminated materials. Two slides showing the problem follow Mod growing on floor over the floor joints shows evidence of a thermal bridge to the ground. Mold growing on walls, likely due to condensation. 74 ------- Problem: 12 Specialized Use Areas as Sources of Contaminants Food preparation Art or print rooms Laboratories pg. 98 As we have discussed earlier today, specialized use areas (such as food preparation areas, art or print rooms, and laboratories) can be sources of indoor air contaminants What can be done to reduce or eliminate these areas as sources NOTE TO INSTRUCTOR: This is problem #12, which is found on page 98 of Building Air Quality. For this problem, have the students find it in the book Walk the students through the solutions in the book to give them experience in using the exampe problems to develop a mitigation strategy. 75 ------- Judging the Success of a Mitigation Effort Did the symptoms go away? Did mitigation change relevant building conditions? After you attempt to mitigate, you must follow up to see that the intervention fixed the problem Do the building occupants feel better? The most important measure of success is, of course, that occupants symptoms are reduced or eliminated You will only know by going back to the occupant and checking Did your mitigation affect the building conditions you were attempting to change Test building conditions to find out if the mitigation affected the building variable of interest: Have the pressure relationships changed? Is more outdoor air being supplied Is the odor gone Is the complaint area receiving more outdoor air 9 76 ------- Conducting an lAO Investigation Sometimes, despite your effort, you can get stuck in the investigate-hypothesis-test-tail loop; you Just cannot fix the problem. If you are stuck Re-evaluate the hypothesis Could something else be the source or pathway 9 Re-evaluate the mitigation technique used. Possibly try another mitigation strategy If this fails Try to identify non-lAO problems that may appear to be lAO problems, Consider whether non-IAQ environmental stresses are involved in the complaints: or Use outside assistance We will talk a little more about each of these alternatives in turn 1 4 7 77 ------- Environmental Stressors Lighting Noise Vibration Ergonomic stress Psychosocial factors Other environmental stressors can masquerade as lAO problems. They can produce similar symptoms in building occupants (e.g headaches and eyestrain) Lighting that flickers or is too low or too bright can cause lAO-like symptoms. Fluorescent lights are especially prone to inducing these problems A noisy environment can lead to symptoms, especially distraction and headaches. Building vibration (for example, from heavy nearby traffic or equipment being operated in the building) can result in physical symptoms Ergonomics is the science of matching the human body to the physical environment Ergonomic stressors, such as poorly designed chairs or incorrect positioning of video display terminals can produce backaches, headaches, and eyestrain Occupants may have become oblivious to these problems, but they may be causing hea h effects Strained labor/management relations, job dissatisfaction, outside personal events, or other psychosocial stressors may produce symptoms similar to lAO problem symptoms Of course, many of these events will be beyond your ability to investigate, much less control Poor tenant/building management relations can also produce complaints. Only consider psychosocial factors when you have exhausted every other explanation of the problem. Complainants and other occupants can become very angry and frustrated if building management seems to be dismissing a health complaint 78 ------- Seeking Outside Assistance for IAQ Mitigation Cannot identify the problem Mitigation has been unsuccessful Air sampling is required Mistakes or delays could be serious Management feels that an independent investigation is more credible You may consider hiring a consultant when: You cannot identify the problem; Mitigation efforts have been unsuccessful, Extensive air sampling or other sophisticated environmental measurements are required, Mistakes or delays could have serious consequences: or Management teels that an independent investigation would have greater credibility See Building Air Qua/ny for additional guidance on seeking outside assistance 79 ------- Outside Assistance Selection Criteria Experience Quality of interview or proposal Reputation Knowledge of local codes and regional climate Criteria for selecting outside IAQ assistance are similar to those for selecting other professionals Experience: Over half of the firms providing IAQ services surveyed by EPA have been providing IAQ services for ten or fewer years. Quality of interview or proposal: Competent lAO professionals will pose questions to you (to see if their services fit your situations), will emphasize observations over measurements, and will have a good understanding of the relationships between lAO and the building structure, mechanical system, and human activities (should have indoor air quality, health, and building component knowledge). Reputation: Obtain references from clients who obtained comparable services Ask references about long-term effectiveness and follow-up. Knowledge of local codes and regional climate: Familiarity with local codes avoids problems when altering the HVAG system Regional climate will influence the choice of mitigation approaches that affect heating, cooling, or humidity control 80 ------- Diagnosis and Mitigation Multi-Part Case Study 81 ------- DIAGNOSIS AND MITIGATION MULTI-PART CASE STUDY INSTRUCTOR NOTES OVERVIEW AND PURPOSE OF THE DIAGNOSIS AND MITIGATION CASE STUDY Lesson 4 concludes with a multi-part class discussion case study The case study is designed to allow students to practice the diagnosis and mitigation techniques that have been taught in class. The case study illustrates that the students themselves now have the knowledge to diagnose a common indoor air quality problem (under-ventilation), and to identify potential ways of mitigating the problem. The case study should take about 20 - 25 minutes to complete There are two sets of materials provided to help you conduct this case study The first is a student handout, titled DIAGNOSIS AND MITIGATION MULTI-PART CASE STUDY, which contains the information available to the students. Each of the five parts appears on a separate page, and the notes indicate that students should not turn the page until instructed to do so. The second set of materials, labeled DETAILED INSTRUCTOR NOTES follows these general instructions and contains all of the information available to students, plus instructions about how to lead a student discussion on each part of the case study, and suggested next steps and solutions. Review the STUDENT HANDOUT and DETAILED INSTRUCTOR NOTES before attempting to conduct this case study. GENERAL INSTRUCTIONS FOR CONDUCTING THE DIAGNOSIS AND MITIGATION CASE STUDY Hand out the STUDENT NOTES (or provide them to students before the class starts). Remind the students not to move ahead in the case study until instructed to do so. The case study has four parts (refer to your DETAILED INSTRUCTOR NOTES). Each part of the case study builds on the previous part and provides additional information about the situation. For each part, read aloud the information provided to the students, and then lead a discussion about the information, using the leading questions and suggested answers given in your DETAILED INSTRUCTOR NOTES After completing the discussion, have the students move on to the next part of the case study, and repeat the general procedure of discussing the information, and asking the questions given in your detailed instructor notes. Each part should take no more than five minutes to complete. Encourage active participation of all students in the class. You may find it useful to use a flip chart to record student comments and suggestions, and to summarize the diagnosis and proposed mitigation. By the end of the case study, students should recognize that they have the knowledge to conduct an indoor air quality problem diagnosis, and design a solution (or series of solutions) 82 ------- DETAILED INSTRUCTOR NOTES Part 1: InItial Situation Several occupants on the basement floor of a modern four-story office building complain of eye irritation, lethargy, poor temperature control, and dead air The basement is used for word processing support, reproduction, and other administrative support No other floors are reporting similar complaints. Most floors are an open office arrangement with live foot high moveable dividers. The building and the air handlers are 16 years old, and well maintained NOTE TO INSTRUCTOR. The building was constructed during the energy crisis of the seventies, so if is likely to have minimum ventilation to be energy efficient Smoking is not allowed on the basement floor, but is permitted elsewhere in the building One half of the floor has windows with a view of a sunken court yard. The windows are fixed pane type INSTRUCTOR QUESTION: What would be an appropriate response from the building owner or manager? Suggested responses: Interview complainants. Conduct a waikthrough of the basement floor. Take some basic measurements. NOTE TO INSTRUCTOR: Other responses are acceptable, and should be encouraged, but the three listed provide the basis for the subsequent additional information) Instruct the students to turn to Part 2 of the case study Part 2: AdditIonal Information The manager conducted a walkthrough, which turned up no obvious problem pollutant sources. There are two large copiers on the floor in continuous use. Occupant density on the basement floor is six people per 1000 square feet, and nine people per 1000 square feet in the vicinity of the copiers. All occupants of the basement have computers on their desks (Note to instructor, todays personal computers generate anywhere from one to three times the heat of one person). Density on all other floors is between three and five people per 1000 square feet The manager took some measurements over the next week. Records of the temperature in the complaint area showed temperatures starting at 72 degrees each morning and climbing to 76 degrees higher by mid-afternoon. The relative humidity was measured at 30%. The relative humidity outdoors during the period was around 20%. The manager spoke with the engineer who informed him that the building is humidified with clean steam to 40% relative humidity. The manager arranged occupant interviews. The interviews revealed that despite the no smoking policy, occupants sometimes smell cigarette smoke. 83 ------- INSTRUCTOR QUESTION: What would be appropriate next steps? Suggested responses: Look at HVAC system drawings and design specs Inspect the system itself. Do a chemical smoke test Instruct the students to turn to Part 3 of the case study Part 3: AdditIonal Information Review of the engineering drawings reveals that the basement area was renovated 3 years ago and drawings are not available for the current distribution system. Visual inspection of the HVAC system showed no obvious problems (blockages, dust, or moisture). Smoke pencil tests showed air moving from the stairway into the basement floor and from other floors into the stairway. INSTRUCTOR QUESTION: What do we know so far? Suggested Responses. The basement has excess density of people relative to the other floors The basement has lower relative humidity than the rest of the building The temperature rises throughout the day Occupants sometimes smell smoke even though there is no smoking on the floor. There are potential pollutant sources copiers, laser printers The basement was reconfigured The design specifications are unavailable. The basement appears to be under negative pressure relative to the building (from the smoke pencil test) INSTRUCTOR QUESTION: Can we form a hypothesis based on these pieces of information? Suggested ResponseS Inadequate ventilation to the basement could explain all the given conditions Humidity in the basement between the ventilated humidity of 40% and the outdoor humidity of 20% Poor temperature control in the warmer afternoons Inadequate dilution and removal of pollutants from copiers and laser printers could lead to the expenenced health effects. Inadequate fresh air could lead to experience of dead air. 84 ------- The negative pressure relative to the building pulling air from the other ioors (indicated by the smoke pencil test and the smell of cigarette smoke). INSTRUCTOR QUESTION: How can we test the hypothesis/mitigate the problem? Suggested ResponseS Increase ventilation to the basement Instruct the students to turn to Part 4 of the case study. Part 4: Additional Information Upon trying to increase ventilation, the engineer learns that the air handlers are at capacity and cannot provide any more ventilation INSTRUCTOR QUESTION: What would be an appropriate next step? What are some other possible mitIgation steps? NOTE TO INSTRUCTORS At this point, let the students generate some ideas about other ways to test the hypothesis. There will be no absolute conclusion or right answer; the goal is to develop ways to test the hypothesis and mitigate the problem Suggested Responses: Install new or additional air handlers (probably the most expensive approach) Install a dedicated exhaust or heat reduction unit on the copiers (note that exhausts will increase the negative pressure in the space, but will help reduce the temperature and pollutant load) Test CO 2 yourself or call in a consultant to test CO 2 levels in the space (the consultant will be able to tell whether CO 2 levels are above normal, indicating that there is inadequate fresh air reaching the space). Ban smoking, permanently or temporarily, in the entire building to see if the environmental tobacco smoke is responsible for the health effects Reorganize the building, putting support staff on other floors to spread out the thermal load. Install smoking lounges with dedicated exhaust Balance the system Look into installing higher efficiency air filters. SPECIAL INSTRUCTIONS FOR MORE TECHNICAL STUDENT AUDIENCES if you (the instructor) have a technical background in indoor air diagnosis and mitigation, and your students have a background in indoor air measurement, this case study could be adapted to provided a more technical introduction to indoor air diagnosis. For example, tracer gases could be used to measure contaminant source pathways throughout the building, flow hoods could be used to accurately measure ventilation rates in the 85 ------- basement, and CO and CO 2 measurements could be made. If you believe that your students would benefit from a more technical discussion of this case study, modify it as necessary to include a more detailed discussion of diagnostic information that could be gathered. Keep in mind, however, that one of the goals of the case study is to show the students that they have the knowledge to conduct their own lAO diagnosis. 86 ------- Where We Are Lesson 1: Lesson 2: Lesson 3: Lesson 4: Lesson 5: Lesson 6: Factors Affecting IAQ Effective Communication Diagnosing IAQ Problems Mitigating IAQ Problems Preventing IAQ Problems Additional Resources lesson, we will be discussing how to prevent IAQ problems by Developing an lAO profile of your building, and Managing your building for good lAO In this U U 87 ------- The IAQ Profile Description of the buildings features that impact IAQ Similar to problem investigation Differs from problem investigation in area, detail, and time frame Preventing lAO problems begins with developing an indoor air quality profile of your building The IAQ profile is a description of the features of your buildings structure, function, and occupants that impact indoor air quality. When you have completed your lAO profile, you will have an understanding of the current status of air quality in your building and information on the factors that have a potential for causing problems in the future o Now that you understand how to collect information to diagnose lAO problems, you know much about how to collect information to prevent lAO problems in the first place. Developing an lAO profile for your building is similar to conducting an lAO problem investigation in that you collect information about the same four major types of factors building occupants, the HVAC system, pollutant pathways, and pollutant sources. Building an IAQ profile for your building is different from an IAQ problem investigation in that during a problem investigation you will usually focus on only specific portions of the building (unless the problem is building-wide), collect increasingly detailed information about the problem, and collect the information as quickly as possible When you are building an IAQ profile, your goal is to collect general information about the whole building, and you can schedule the work around your other responsibilities and duties 88 ------- Dev.iopIng an lAO PvoiiI. I CoDeclar Re ,ew E*sWi Recc s The three major steps to completing an lAO profile areS Collecting and reviewing existing records; Conducting a walkthrough inspection of the building: and Collecting detailed lAO information. START 2 Cori&jct a W&kdw 4 InspeCtion 01 e I Collect Deta ledlnto:mat r j 89 ------- Collect and Review Existing Records Review construction and operating records Check HVAC maintenance records against equipment lists Review records of building environment complaints The first step in developing an lAO profile of your building is to review construction and operating records to understand how the building was a) designed to function and b) is functioning. Are there major discrepancies? Check HVAC maintenance records against equipment lists Is the HVAC system being maintained as required 9 Are some equipment items being overlooked (especially small exhaust fans in remote locations)? Review records of building environment complaints What can you learn 9 When this step is completed, you should have: A description of HVAC system design and operation and a set of operating instructions; A set of maintenance and calibration records, An inventory of locations where occupancy, equipment, or building have changed, and An inventory of complaint locations 90 ------- The second step in building an lAO profile is to conduct a walkthrough of your building, much like you would do if you had received an indoor air quality complaint. As part of your walkthrough, talk with your staff and building occupants As you conduct your lAO profile walkthrough, look for the kinds of lAO problem indicators you would look for if you had received complaints. Spotting and correcting potential problems now can prevent tenant dissatisfaction later Look for these common potential lAO problem indicators in your IAQ profile walkthrough Odors; Dirty or unsanitary conditions; Visible fungal growth or moldy odors, Poorly maintained filters, Staining or discoloration/smoke damage; Presence of hazardous substances (trashed or stored chemicals), and Unusual noises from mechanical equipment (may indicate improperly maintained equipment) When this step is completed, you should have A list of responsible staff/contractors An identification of areas where positive or negative pressures should be maintained; and A record of locations that require regular observation CONDUCT A WALK THROUGH 91 ------- Collect Detailed Information HVAC system condition and operation Pollutant pathways and sources Building occupants Use same forms as when doing IAQ problem diagnosis After your initial walkthrough (and presuming you either found no lAO problems or corrected the ones you found), the third, and last step in developing an IAQ profile of your building is to collect more detailed lAO information. You can do this by using the same information gathering techniques used after a problem occurs and by using the same forms as when doing IAQ problem diagnosis (for example, the HVAC Checklist Form, the Pollutant Pathway Record for lAO Profiles Form, the Pollutant and Source Inventory Form, the Chemical Inventory Form, and the Zone/Room Record Form) Inspect HVAC system condition and operation Inventory pollutant pathways and sources. Collect information on building occupancy and use When this step is complete, you should have An inventory of your HVAC system; A record of control settings and operating schedules, A completed plan showing airflow directions or pressure differentials in significant areas; An inventory of significant pollutant sources and their locations, and An inventory of any hazardous chemicals used or stored in the building 92 ------- Doveioplng an lAO I anag.n nt Pl o In addition to building an lAO profile for your building, preventing lAO problems also involves developing an lAO management plan for your building Developing an lAO management plan involves selecting an lAO manager, reviewing the IAQ profile and other records relevant to lAO, and assigning staff responsibilities for lAO duties. START S en lAOManaos Re .. AD P o at E att็ Rewth Ass S RespO.Aet/1( 1 Stal C 93 ------- lAO management in your building will be facilitated if one individual is given overall responsibility for IAQ management. The lAO manager has a variety of duties: Coordinate staff lAO efforts, including developing the lAO profile, and ensure that staff have the information and authority to carry out their lAO duties, Establish and publicize to building occupants the system for recording and responding to complaints; Retain and manage lAO-related records, such as HVAC system documents and complaint forms; and Respond to complaints, and perhaps, conduct the initial walkthrough investigation i. IAQ Managers Responsibiiities Coordinate staff IAQ efforts Establish complaint system Manage IAQ-related records Respond to complaints 94 ------- Results of IAQ Profile and Records Review IAQ priority list Staff and contractor responsibilities o If the lAO manager was not actively involved in developing the lAO profile, he or she should review it and other lAO records carefully From the lAO profile and other records, a priority list should be drawn up of locations and activities within the building that will require special attention in order to prevent IAQ problems. A list of staff and contractors (such as cleaning, maintenance, or pest control contractors) whose duties impact lAO should be developed 95 ------- Assign and Train Staff Job descriptions and procedures Procedures for reviewing purchases Smoking policies Education and training plans The third step in developing an lAO management plan is to assign and train your staff in their responsibilities for lAO management. Job descriptions or contracts, work procedures, and schedules should be revised to reflect air quality concerns. Responsibilities of particular concern are Facilities operation and maintenance; Housekeeping, Pest control, and Tenant relations Procedures should be established for reviewing purchases of items (such as cleaning products or pest control agents) that could affect indoor air quality. Environmental (secondary) tobacco smoke is a common source of indoor air quality problems. Consider policies for restricting smoking in the building Facility personnel are generally not trained to think about lAO issues The best lAO prevention results will be obtained when the staff is specifically trained in their IAQ- related duties and in the overall management of indoor air quality 96 ------- Where We Are Lesson 1: Factors Affecting IAQ Lesson 2: Effective Communication Lesson 3: Diagnosing IAQ Problems Lesson 4: Mitigating IAQ Problems Lesson 5: Preventing IAQ Problems Lesson 6: Additional Resources This last lesson will discuss other lAO resources that are available to you 97 ------- Resources in Building Air Quality Technical reference for later use Appendices Additional topics not covered in class Other resources Building Air Quality includes additional information about each topic discussed today. Use the guide as a technical reference and how-to manual for your lAO efforts Building Air Quality contains appendices which provide additional detailed information on Air sampling devices and methods, HVAC system components and their relation to indoor air quality, Moisture and mold reduction and control, Asbestos management, and Radon measurement and diagnosis Building Air Quality also includes information (not covered in this class) on topics including health and safety for lAO investigations, managing mitigation projects involving severe contaminants, selecting measurement devices, and recommendations on duct cleaning procedures. Building Air Quality also has a resource appendix that lists Federal agencies with IAQ responsibilities, private sector organizations with involvement in lAO issues, publications, and training opportunities NOTE TO INSTRUCTOR If your organization provides special support to facility staff for lAO management, discuss those resources here 98 ------- |