UNITED STATES ENVIRONMENTAL PROTECTION AGENCY WASHINGTON, D.C. 20460 USEPA West Building Headquarters Repository 1301 Constitution Avenue N.W. Room 3340 - Mailcode 3404T Washington, DC 20004 APR 2 0 1992 OFFICE OF SOLID WASTE AND EMERGENCY RESPONSE OERR DIRECTIVE 9204.1-01 MEMORANDUM SUBJECT: Establishment of OERR Records Management Program FROM: TO: Henry L. Longest II, Director . Office of Emergency and RemedialAfesponse OERR Division Directors and Supervisors PURPOSE. This directive establishes a formal structure for building a consistent, efficient and legally defensible records management program for OERR. BACKGROUND. Establishment of these programs in Regional Superfund Offices is virtually complete. We have been requested now to replicate this effort in Washington. Although OERR has participated in regular clean-up days and has generally archived records in accordance with agency policy, a formal structure to ensure cross-Division consistency has never been established. The move to Crystal Gateway, with its limited file space, provides an outstanding opportunity to solve this problem permanently. OBJECTIVE. Cooperative development of an OERR Records Management Program, under senior management sponsorship, will enable OERR to examine records retention needs and legal responsibilities, understand procedures for retention and disposition, and appropriately track and archive our records. Centralized knowledge, coordinated by Division representatives, and managed as part of the Superfund Documents Program, will ultimately save time for technical and professional staff. Records reduction before the move will simplify relocation logistics and better utilize space in the new quarters. IMPLEMENTATION. A work group chaired by Betti VanEpps and initially consisting of the Divisions' Special Assistants will manage this project. Their first task is to develop a records management strategy, with immediate attention to issues raised by the move. As the work proceeds, Divisions should expect to identify other participants with specialized knowledge, who should participate as appropriate. Lisa Jenkins, OSWER Records Printed on Recycled Paper ------- Management Officer, will participate on this work group to bring us the benefit of experience and knowledge gained in the Regional effort. Ultimately, an OERR policy directive will be issued which describes the final program and responsibilities for its maintenance. I have asked Steve Luftig to serve as ex-officio participant on this project to provide the senior management support which will ensure success. cc: Steve Luftig OERR Staff Lisa Jenkins ------- |