Scientific and Technical Publications Manual
Contains complete Manual (TN 3 and 5) as of 6/24/80.
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MANUAL
SCIENTIFIC
AND
TECHNICAL PUBLICATIONS
¦«?
%Pao^°
ENVIRONMENTAL PROTECTION AGENCY
Washington, D C. 20460
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ENVIRONMENTAL
PROTECTION
AGENCY
ADDRESSEE
TRANSMITTAL 5
DATE Aprii 27, 1977
SCIENTIFIC AND TECHNICAL PUBLICATIONS
1. PURPOSE. This Transmittal provides new material for the Scientific
and Technical Publications Manual.
2. EXPLANATION. Chapter 2, subparagraph 6e has been expanded to provide
additional information regarding EPA Form 2200-1, Technical Report Data
Page.
3. FILING INSTRUCTIONS. Post receipt of this Transmittal on the Check-
list of EPA Transmittals in the Scientific and Technical Publications
Manual.
Remove Pages Insert Pages
Chapter 2, i, Table of Chapter 2, i, Table of
Contents, Pages 5 and 6 Contents, Pages 5 and 6
and Figure 2-2 and Figures 2-2 and 2-4
E. T. Rhodes
Deputy Assistant Administrator
for Administration
DISTRIBUTION- Directives
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ENVIRONMENTAL
PROTECTION
AGENCY
ADDRESSEE
TRANSMITTAL TN 3
DATE May 14, 1974
SCIENTIFIC AND TECHNICAL PUBLICATIONS
1. PURPOSE. This Transmittal provides new and revised material for
the Scientific and Technical Publications Manual.
2. EXPLANATION OF CHANGE. The Title of the Format Requirements for
Scientific and Technical Publications Manud has been changed to the
Scientific and Technical Publications Manual. EPA Order 2260.1,
Policy and Procedures for Identifying Scientific and Technical
Publications Intended for External Distribution and EPA Order 2360.1,
Distribution and Storage of Scientific and Technical Publications have
been incorporated into the Manual. Other minor changes have been made
to the Manual.
3. SUPERSESSION.
a. The Format Requirements for Scientific and Technical Publica-
tions Manual, Transmittal No. 1, dated September 24, 1973, and Trans-
mittal No. 2, dated January 18, 1974,are superseded.
b. EPA Order 2260.1 and EPA Order 2360.1 are superseded.
Howard M. Messner
Deputy Assistant Administrator
for Administration
DISTRIBUTION Directives
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ENVIRONMENTAL PROTECTION AGENCY
CHECKLIST OF EPA TRANSMITTALS
TITLE: SCIENTIFIC AND TECHNICAL PUBLICATIONS
When kept current, this checklist permits the user to see at a glance which
transmittals have been filed.
Number
Date
In i t i a 1 s
Number
Date
Initials
Number
Date
Initials
•
EPA Form 1315-4 (7-71)
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ENVIRONMENTAL
PROTECTION
AGENCY
addressee
TRANSMITTAL
DATE Dec<
December 20, 1974
TN A
SCIENTIFIC AND TECHNICAL PUBLICATIONS - ADMINISTRATIVE CHANGE
1. PURPOSE. This Transmittal provides an administrative change to the
Scientific and Technical Publications Manual.
2. EXPLANATION OF CHANGE. Identification numbers for scientific and
technical publications, first issued in May of 1973, were based on the
first three digits of each office's Official EPA Organization Code.
The original codes were revised in May of 1974 to reflect the reorgani-
zation of the Headquarters air, water, and hazardous (materials programs.
This change in codes has presented some problems to publication users
and publishing, offices. After discussions with affected "offices, it
has been decided to return to the original codes. Only the following
offices will be affected:
3. FILING INSTRUCTIONS. Post receipt of this transmittal on the
Checklist in front of the Scientific and Technical Publications Manual.
Office of Radiation Programs
Office of Solid Waste Management Programs
Office of Noise Abatement and Control
Office of Water Program Operations
Office of Water Planning and Standards
Remove Pages
Insert Pages
Chapter 3, Attachment A, Pages 3.A
1 and 2
Chapter 3, Attachment A, Pages
3.A., 1 and 2
Howard M. Messner
Deputy As si
for
DISTRIBUTION: Directives
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ENVIRONMENTAL PROTECTION AGENCY
MANUAL
CONTENTS OF CHAPTERS
SCIENTIFIC AND
TECHNICAL PUBLICATIONS
SCIENTIFIC AND TECHNICAL PUBLICATIONS
CHAPTER CHAPTER
TITLES NUMBERS
GENERAL 1
FORMAT 2
POLICY AND PROCEDURES FOR IDENTIFYING SCIENTIFIC AND
TECHNICAL PUBLICATIONS INTENDED FOR EXTERNAL DISTRIBUTION . 3
DISTRIBUTION AND STORAGE OF SCIENTIFIC AND TECHNICAL
PUBLICATIONS 4
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ORIGINATOR PM-212
CHAP 1
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ENVIRONMENTAL PROTECTION AGENCY
MANUAL
CHAPTER 1 - GENERAL
SCIENTIFIC AND
TECHNICAL PUBLICATIONS
TABLE OF CONTENTS
PARAGRAPH
TITLES
PARAGRAPH
NUMBERS
Purpose 1
Scope of Coverage 2
Excluded Documents 3
References 4
Conformance 5
Legal Considerations 6
Units of Measure 7
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CHAP 1
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ENVIRONMENTAL PROTECTION AGENCY
MANUAL
CHAPTER 1
SCIENTIFIC AND
TECHNICAL PUBLICATIONS
GENERAL
1. PURPOSE. This Manual establishes the policy and procedures for the
development and assignment of identification numbers, format, and dis-
tribution and storage of scientific and technical publications pro-
duced by or for the Environmental Protection Agency.
2. SCOPE OF COVERAGE. This Manual applies to reports furnished in
the following forms:
a. Manuscript. Text and illustrations suitably assembled for
review and editing.
b. Reproducible Copy. Text and illustration pages which have
been corrected, laid out, and made ready for reproduction.
c. Reproduced Copy. Reports which have been duplicated or printed
and are ready for distribution.
d. Microform. Reports photographed in miniature on film(MF),
also referred to as microfilm or microfiche.
3. EXCLUDED DOCUMENTS. This Manual does not apply to:
a. Non-technical reports and studies, letter reports, training
manuals, catalogs, admirfistrative or fiscal reports, journal article
manuscripts, and preprints or reprints submitted as technical reports.
b. Minutes, proceedings, or technical reports of international
committees or organizations, published by EPA officials; they follow
tfre format prescribed by the particular international committee or
organization;
c. Reports prepared by the technical staffs of the Assistant
Administrator for Enforcement and General Counsel for compliance and
enforcement Investigations; and
d. Reports prepared by EPA technical staff which are intended to
be the Administrator's pronouncements as prescribed by law.
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MANUAL
CHAPTER 1
SCIENTIFIC AND
GENERAL
TECHNICAL PUBLICATIONS
4. REFERENCES.
a. The following references are available from the National
Technical Information Service, Springfield, Virginia 22151:
(1) Federal Microfiche Standards, PB 167 630, August 1965;
(2) Standard for Descriptive Cataloging of Government
Scientific and Technical Reports, PB 173 314, October 1966; and
(3) Department of Defense/Engineers Joint Council. Thesaurus
of Engineering and Scientific Terms, 1967, AD 682 000.
b. Government Printing and Binding Regulations, Joint Committee
on Printing, Congress of the United States. Available from EPA Head-
quarters; Printing, Management, and Distribution Section; Washington,
D. C. 20460.
c. U.S. Government Printing Office. Style Manual. Available from
the Superintendent of Documents, U.S. Government Printing Office,
Washington, D.C. 20402.
d. The following EPA Orders are applicable:
(1) EPA Order 1340.1, Use of Administrative Control Designation
"For Official Use Only";
(2) EPA Order 1360.1, Security Classification and Declassifi-
cation of National Security Information and Material;
(3) EPA Order 2200.2, Information Clearance Procedures;
(4) EPA Printing Manual; and
(5) EPA Order 2200.1, Periodicals.
CHAP 1
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CHAPTER 1
GENERAL
MANUAL
SCIENTIFIC AND
TECHNICAL PUBLICATIONS
5. CONFORMANCE. Scientific and technical publications shall conform
to the requirements of this Manual, the applicable references cited
in paragraph 4 above, and security regulations.
6. LEGAL CONSIDERATIONS. The Government may be subject to liability
for misuse of the literary or intellectual property (patents, trade-
marks, "proprietary information") of others. Report writers and
editors should observe the following guidelines:
a. Copyrighted. Contributed, or Unpublished Material.
(1) Copyrighted material may not be incorporated in a report
unless written permission of the copyright owner has been obtained.
Prior use of copyrighted material in another Government publication
does not necessarily constitute permission to use it in an EPA
publication. Where permission has been obtained and the material is
used in a report, it shall be identified by a statement substantially
as follows:
Reprinted from (title of publication)
by (name of author) by permission of
(name of copyright owner). Year of
first publication .
(2) Courtesy requires that acknowledgment or credit be given
(by footnote, bibliographic reference, or a statement in the text)
for the use of material contributed or assistance rendered by someone
else though no copyright notice is involved. Courtesy credit lines
for uncopyrighted materials contributed or loaned by nongovernmental
parties shall be subordinate in size of type to that of both text and
legends for illustrations. When all materials have come from a single
nongovernmental source, credit lines shall be given only in an undis-
played paragraph. Credit lines shall not be given for:
(a) Materials purchased by a department;
(b) Nongovernment designers, typographers, or layout
artists; and
(c) Government art directors, designers, typographers,
layout artists, or photographers.
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MANUAL
CHAPTER 1
SCIENTIFIC AM
GENERAL
TECHNICAL PUBLICATIONS
(3) Unpublished v~>rt r.-s ' be protected under common law or
equity even though there- is re ce;r'rig:>t notice. Problems relating
to the protection giver to unpublished wotk will be referred to the
Office of General Counsel.
b . Privately Ovmed Ir.fon_-i ~
bility of reports, ever1 effcrc st^Zc
information accepted b> tiic- Gov^.uer'
information will be use: on J ir j.~
of a report and only arte; a*—ri' =.] V,
Reports containing iv.ch i-,* .: . • rj.'.
availability and ha idling, ac 1. c er
I c avoid restriction on availa-
be made to avoid the use of
foi limited purposes. Such
essential to the understanding
tne Office of General Counsel.
II bear a statement restricting
c. Trade Names ard 'c<¦ .
or manufacturers' name; i~ a rero:
the attention of the r£.;?,-i - r - '
'la^es. The use of trade names
*'il2 be specifically brought to
. ;--:cre the report is approved.
d. Disclaimer S'.att-:
sideratior.s discussed at;
page following the -icle
: vitr all the legal con-
-T'l caveat may appear on the
This re;j:-i i rr •_ et by (originator),
EPA, ana aui u. ... .L::ic£.tion. Approval
does rn .. s:t . . . - jo teiits necessarily
reflect the viers, anr1 policies of the Environ-
mental Pro't: o; f- r ¦' --ci does mention of
trade nair.ts ci c.Zis e r.z-.i 7roducts constitute
endorseDei t Oi : ec >.>;• ^ r :: or for use.
e. Notification of Pioft Li^cur ei.is . Under EPA's Freedom of Infor-
mation policy, draft document ? art ofte*- distributed outside the Agency.
To help prevent misunderstandings the following notice must appear on
the top half of the first pa?e of the general text of all draft
scientific and technical publications:
NOTICE
This document is a pre 1 ir.mary draft. It has
not been formallv released bv EPA and should
not at fhis stage be construed to represent
Agency po]ic>. It is being circulated for
comment oij :t= tech~-c.£l accuracy and policy
implicat ^on=,
CHAP 1
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MANUAL
CHAPTER 1
GENERAL
SCIENTIFIC AND
TECHNICAL PUBLICATIONS
7. UNITS OF MEASURE.
a. Unless otherwise specified by the project officer, all mea-
surements contained in scientific and technical reports issued by
EPA shall be expressed in units of the modernized metric system (SI).
Equivalent units may be expressed parenthetically if desired.
b. The modernized metric system is described in a "Brief History
of Measurement Systems," U.S. Department of Commerce, National Bureau
of Standards, Special Publication 304 A, revised October, 1972 (avail-
able from Superintendent of Documents; Washington, D.C. 20402; $0.30
postpaid).
c. Conversion factors from various systems of measurement to the
International System of Units (SI) are contained in the "Metric
Practice Guide, ASTME 380-72 (available from the American Society for
Testing and Materials; 1916 Race Street; Philadelphia, Pennsylvania
19103; $1.50 postpaid).
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ENVIRONMENTAL PROTECTION AGENCY
CHAPTER 2 - FORMAT
TABLE OF CONTENTS
manual
SCIENTIFIC AND
TECHNICAL PUBLICATIONS
PARAGRAPH PARAGRAPH
TITLES NUMBERS
Purpose I
Order of Elements 2
Cover and Title Page 3
Front Matter A
Body of Report 5
Reference Material 6
Back Cover 7
Spine 8
Illustrations 9
Tables 10
Equations 11
Figure 2-1. Sample Front Cover
Figure 2-2. Technical Report Data Page
Figure 2-3. Sample Back Cover
Figure 2-4. New EPA Coding for Sponsoring
Office Index
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ORIGINATOR PM-213
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CHAP 2
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ENVIRONMENTAL PROTECTION AGENCY
MANUAL
SCIENTIFIC AND
CHAPTER 2
TECHNICAL PUBLICATIONS
FORMAT
1. PURPOSE. This Chapter specifies format requirements for scientific
and technical publications prepared by or for the Environmental
Protection Agency.
2. ORDER OF ELEMENTS. When some or all of the following elements
are appropriate for a report, they will be included, and the standard
order will be as follows:
a. Cover.
(1) Outside Front Cover
(2) Inside Front Cover
b. Front Matter.
(1) Title Page
(2) Disclaimer Page
(3) Preface
(4) Table of Contents
(5) List of Figures
(6) List of Tables
(7) List of Abbreviations and Symbols
c. Body of Report.
(1) Introduction
(2) Summary
(3) Conclusions
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MANUAL
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TECHNICAL PUBLICATIONS
(4) Recommendations
(5) Main Text
d. Reference Material.
(1) Appendixes
(2) Glossary of terms
(3) References
(4) Bibliography
(5) Index
(6) Technical Report Data Fage
e. Back Cover.
f. Spine.
3. COVER AND TITLE PAGE.
a. Outside Front Cover. The information shown in the following
groupings is included on the cover, plus special markings (such as
security classification and distribution limitations) specified by
the originator. The author's name will not appear on the front cover.
Related items are grouped as shown in Figure 2-1, Sample Front Cover.
It is recommended that standard covers be designed for specific
organizations by a graphic arts group.
(1) EPA Report Number. Each report shall be given a unique
alphanumeric designation in accordance with Chapter 3, Policy
and Procedures for Identifying Scientific and Technical Publications
Intended for External Distribution.
(2) Title. The title, limited in length to ten (10) words,
should be prominently displayed and should Indicate the subject of
the report. If required, a subtitle, set in smaller type or otherwise
CHAP 2
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MANUAL
CHAPTER 2
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subordinated to the main title, shall allow for required expansion or
clarification of the subject of the report. For a report of more than
one volume, the specific volume is identified, e.g., Volume I, Volume
II or Part I, Part II.
(3) EPA Seal. The EPA seal is placed on all reports as shown
on Figure 2-1.
(4) Date. Each report shall show the month and calendar
year of publication.
(5) Type of Report and Period Covered. The type of report,
interim, final, etc., and, if applicable, dates covered shall be given.
(6) Performing Organization's Name and Address. The name, no
more than two levels of an organizational hierarchy, plus city, state,
and zip code must be listed.
b. Inside Front Cover.
(1) Distribution Statement. Each EPA originator shall assign
a distribution statement, which is placed on the inside front cover and
printed on all copies. The same statement must appear in Block 18 of
EPA Form 2220-1, Technical Report Data. One or more of the following
are used, as appropriate:
(a) Document is available to the public through the
National Technical Information Service, Springfield, Virginia 22151.
(b) Document is available in limited quantities through
the U.S. Environmental Protection Agency, Forms and Publications Center,
Route 8, Box 116, Raleigh, North Carolina 27607.
(c) Document is available to the public for sale through
the Superintendent of Documents, U.S. Government Printing Office,
Washington, D.C. 20402.
4. FRONT MATTER.
a. Title Page. The title page will follow the cover format and
contain the following information, as appropriate:
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MANUAL
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1
FORMAT
(1) The report number, title and subtitle, volume, date, and
type (see subpar. 3a above);
(2) Name(s) of the author(s) (in normal order) only if the
report was written by such individuals(s) to describe technical findings
resulting from research or demonstration personally conducted;
(3) The project officer, and the contract or grant number if
the effort described was performed under a contract or grant; and
(4) Originator's name, city, state, and zip code. Consonant
with paragraphs 13 and 15, Section III of the Government Printing
and Binding Regulations, when a public or private organization (state,
city, commission, university, association, etc.) is an originator in
cooperation with the EPA, the title page will reflect this cooperation,
as in the following:
Prepared for
Department of Defense
Washington, D.C. 20360
in cooperation with
(EPA Division, Assistant
Administrator, address)
b. Disclaimer Page. This page may contain the disclaimer state-
ment discussed in Chapter 1, paragraph 6d.
c. Preface. Among possible uses, a preface may show the relation
of the reported work to associated efforts or to the laws under which
EPA operates, give credit for the use of copyrighted material, and
acknowledge significant assistance received.
d. Table of Contents. The table should begin on a new right hand
page and show main headings and the report pages on which they appear.
It should not include front matter items and is not suggested for a
report under ten pages.
CHAP 2
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manual
CHAPTER 2
FORMAT
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e. List of Illustrations. A list is furnished only if considered
essential. For each illustration, the identification number, legend
(abbreviated if lengthy), and page number are given.
f. List of Tables. A list is furnished only if considered
essential. For each table, the identification number, caption (abbre-
viated if lengthy), and page number are given.
g. List of Abbreviations and Symbols. Abbreviations and symbols
are to be defined where first introduced in the text. When numerous,
they are also separately listed and defined.
5. BODY OF REPORT.
a. General. The contents and organization of the body of a
report shall be determined by the nature of the work. The first
section and each succeeding section begin on a new right-hand page.
The first section usually provides background information and work
objectives. The next section presents the summary, conclusions and
recommendations. Succeeding sections describe work procedures,
apparatus involved, tests performed, results achieved, and related
matters, as appropriate.
b. Headings. Headings shall stand out from the text with their
relative importance apparent.
c. Numbering System. Numbers are given to headings and paragraphs
only when needed for clarity.
6. REFERENCE MATERIAL.
a. Appendixes. Each appendix starts on a new page, is designated
alphabetically, Appendix A, Appendix B, etc., and is given a title.
b. Glossary of Terms. Unusual technical terms must be defined
where first introduced in the text. When many such terms are used,
they must be listed alphabetically with definitions in a glossary.
c. References and Bibliography. When first cited, a reference
must be completely identified at the bottom of the page to aid In
reading from microform. When references are numerous, they should
also be listed in the back of a report under "References." Biblio-
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MANUAL
CHAPTER 2
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TECHNICAL PUBLICATIONS
graphic entries not cited in the text but furnished as supplementary
information should be arranged under "Bibliography." Entries are
presented in a uniform style which includes authors, titles, sources,
identifying numbers, and dates.
d. Index. When considered essential, an index shall be prepared
which is as extensive as is required by the nature of the report and
its probable usage.
e. Technical Report Data. The originator shall complete and include
as the last report page one EPA Form 2220-1, Technical Report Data,
Figure 2-2. An EPA source code to be obtained from Figure 2-4 shall be
included in block 14 on EPA Form 2220-1. The first line of block 12,
Sponsoring Agency Name and Address, should correspond to the name of the
office as shown on Figure 2-4. See Figure 2-2 for a sample of a completed
EPA Form 2220-1 -
7. BACK COVER. The back cover contains appropriate mailing information.
An "Equal Opportunity Statement" and "Penalty for Use" warning are
included on the back cover. The frank and return address must appear
on the binding side of the report. A sample back cover is presented in
Figure 2-3.
8. SPINE. An identifying brief title will be printed on the backbone
or spine of all EPA publications having a thickness of approximately
1/4" or more (1/4" is approximately 96 pages).
9. ILLUSTRATIONS.
a. Use. Illustrations are used only when they:
(1) Relate entirely to the transaction of public business,
and are in the public interest;
(2) Relate directly to the subject matter and are necessary to
explain the text;
(3) Do not serve to aggrandize any individual;
(4) Are in good taste and do not offend proper sensibilities;
(5) Are restricted to the minimum size necessary to accomplish
their purpose; and
(6) Illustrate employees actually engaged in an act or service
related to their official duties.
CHAP 2
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MANUAL
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b. General. The following general directions apply to the use
of illustrations:
(1) Treat illustrations consistently throughout a report;
(2) Prepare illustrations to insure that details and labels
will be clearly legible after final reproduction;
(3) Crop or mask photographs to eliminate insignificant
detail;
(4) Do not add border frames to outline illustrations or use
background tones in line drawings unless they contribute substantially
to clarity; and
(5) For reproducible copy, submit only clean, tone or line
art and only original photographs (or other types of tone art) rather
than screened (halftone) reproductions.
c. Placement. Illustrations should be located near the first text
reference made to them except in special situations, such as when a
report contains only a few text pages and many illustrations. In such
cases, they are placed in numerical sequence in the back of the report.
It is preferable that illustrations be placed so that they may be
viewed without turning the page sideways. If an illustration has to
be located sideways on a page, it should be so arranged that the top
of the page is turned to the right for normal viewing.
d. Labels. So far as practicable, labels are placed horizontally,
unboxed, and near the item Identified. Labels should be consistent in
size and typeface throughout a report, with lettering of at least 6
point or 1/12 inch high in the final reproduced size. There should be
high contrast and readability.
e. Color. Art work should not be prepared for color repro-
duction unless specifically authorized by Printing Management.
Screens, crosshatching, reverses, dots or similar techniques can often
provide the desired effect.
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MANUAL
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f. Fold-Ins• Use of oversize illustrations requiring folding
should be avoided wherever possible. Often a large illustration can
be divided to appear on facing pages. Fold-ins or gate folds should
begin on a right hand page, and the reverse of the sheet should be
run blank.
g. Numbering. Illustrations referred to in the text are given
consecutive Arabic numerals, preceded by the word "Figure," for
example, Figure 1, Figure 2, or, with the first digit identifying the
report section or chapter, Figure 1-2, Figure 2-1, etc. Illustrations
within appendixes are numbered in a manner consistent with the
appendix letter, such as Figure A-l, Figure B-2, etc.
h. Legends. Except for self-explanatory sketches, each illustration
should have a descriptive legend, usually placed under it and after the
figure number.
10. TABLES.
a. General. For detailed information, see the U.S. Government
Printing Office Style Manual. The following general directions apply
to the use of tables:
(1) Make tables as simple as possible so that the reader can
grasp easily the meaning of the data;
(2) Use letters and numbers that will be at least 6 point or
1/12 inch high in the final reproduced report;
(3) Prepare printout sheets from which electronically
tabulated data are directly reproduced so that letters and numbers are
sharp and unbroken.
b. Placement. Tables should be placed near the first text
reference made to them, except in special situations, such as when a
report contains only a few text pages and many tables. In such cases,
they are placed in numerical sequence at the back of the report. It
is preferable that tables be placed so that they may be viewed without
turning the page sideways. If a table has to be located sideways on
a page, it should be so arranged that the top of the page is turned to
the right for normal viewing.
CHAP 2
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CHAPTER 2
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c. Numbering. TaLjes referred to in the text are given con-
secutive Arabic nunberaJs. preceded by the word "Table," for example,
Table 1, Table 2, or, with the first digit identifying the report
section or chapter, Table 1-1, Table 1-2, Table 2-1, etc. Tables
within appendixes are icentifieo in a manner consistent with the
Appendix letter, suet as Ta^le A-l, Table B-2, etc.
d. Captions. Except for snort tables run in with the text, each
table is giver, a ces.Liu:ive caption, above it and after the table
number.
e. Units. AppJicatle u:.:tf of measure or degrees are given in
the column headings of ta_±ei. Tnese measures or degrees are not
repeated in the cel.: ; = tables continue on two or more pages,
this continua tio-. is notec a-d the column headings and rules are
repeated on eacr pau
11. EQUATION'S.
a. General . T.->e t ^;rtral directions apply to the use of
equarlens:
(1) Prepare rr =: -.tj . - ical natter with care;
(2) Use zizzhi .. : -.?f ei-type composition when available;
(3) Identifv svi&solr after first use to aid in reading from
microform or m a sewara.e list;
b. Numbering. Equations which are part of a series or which are
referred to in the text are given consecutive Arabic numerals, for
example, 1, 2, or, with the first digit indicating the report section
or chapter, 1-1, 1-2, 2-1, etc. Each equation number is enclosed in
parentheses at the right margin on the last line of the equation.
Equations within appendixes are numbered in a manner consistent with
the appendix letter, such as A-l, B-2, etc.
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NO.
TITLE
SUBTITLE
(If Applicable)
SERIES
(If applicable)
:al
PUBLISHING DATE
(Calendar Year)
TYPE OF REPORT
PERFORMING
ORGANIZATION
EPA - 670/9-73-005
CHEMICAL TREATMENT
OF
OIL SLICKS
Use of Oil Herders to Control Dispersion
VOLUME II
f.C
FEBRUARY 1973
PROGRESS REPORT
ENVIRONMENTAL PROTECTION AGEfTC?
NATIONAL ENVIRONMENTAL RESEARCH CENTER
CINCINNATI, OHIO 45268
TN 3
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Figure 2-1. Sample Front Cover"
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CHAPTER 2
FORMAT SCIENTIFIC AND TECHNICAL PUBLICATIONS
TECHNICAL REPORT DATA
(Please read Instructions on the rt \ erse before completing)
1 REPORT NO
EPA-600/1-77-002
3 RECIPIENT'S ACCESSION NO
A TITLE AND SUBTITLE
LUNG FUNCTION IN SCHOOL CHILDREN:
CHATTANOOGA STUDY
1971-1972
5 REPORT DATE
January 1977
6 PERFORMING ORGANIZATION CODE
7 AUTHOR(S)
Victor Hasselblad
8 PERFORMING ORGANIZATION REPORT NO
9 PERFORMING ORGANIZATION NAME AND ADDRESS
Statistics and Data Management Office
Health Effects Research Laboratory
Research Triangle Park, N.C. 27711
10 PROGRAM ELEMENT NO
1AA601
11 CONTRACT/GRANT NO
12 SPONSORING AGENCY NAME AND ADDRESS
Health Effects Research Laboratory-RTP, NC
Office of Research and Development
U. S. Environmental Protection Agency
Research Triangle Park, N.C. 2 7711
13 TYPE OF REPORT AND PERIOD COVEREO
In House
14 SPONSORING AGENCY CODE
EPA/600/11
16 SUPPLEMENTARY NOTES
16 ABSTRACT•
Previous studies of lung function in children have indicated that decreases
in lung function are associated with higher air pollution exposures. For this
reason, three quarter second timed forced expiratory volume was chosen as one
of the health indicators in the Environmental Protection Agency's Community
Health Environmental Surveillance System (CHESS). The City of Chattanooga,
Tennessee was chosen because of its exposure to a large stationary source of
nitrogen dioxide. The present study, conducted in 1971-1972, was a follow-up
to an earlier study performed by Shy, et al. in 1968-1969. The present study
did not confirm the slight differences found in the earlier study. This might
be explained by the reduction in NO2 levels since the 1968-1969 study.
KEY WORDS AND DOCUMENT ANALYSIS
a DESCRIPTORS
b IDENTIFIERS/OPEN ENDED TERMS
c COSATi Field/Group
Lung
Respiratory System
Children
Air Pollution
Chattanooga
06 F
18 [ ISTRIBUTION STATEMENT
RELEASE TO PUBLIC
19 SECURITY CLASS (ThisReport)
UNCLASSIFIED
21 NO OF PAGES
35
20 SECURITY CLASS (Thispage)
UNCLASSIFIED
22 PRICE
EPA Form 2220-1 (9-73)
TN 5
4-27-77
Figure 2-2
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SCIENTIFIC AND TECHNICAL PUBLICATIONS
CHAPTER 2
FORMAT
INSTRUCTIONS
1 REPORT NUMBER
Insert the EPA report number a< it appears on the cover of the publication
2 LEAVE BLANK
3 RECIPIENTS ACCESSION NUMBER
Reserved for use by each report recipient
4 TITLE AND SUBTITLE
Title should indicate clearly and bnefl> the subject coverage of the report, and be displayed prominently Set subtitle, if used, in smallei
type or otherwise subordinate it to main title when a report is prepared in more than one volume, repeat the primary title, add volume
number and include subtitle for the specific title
5 REPORT DATE
Each report shall carry a dale indicating at least month and year Indicate the basis on which it was selected (t g . datf of issue, date of
approval, date of preparation, etc )
6. PERFORMING ORGANIZATION CODE
Leave blank
7. AUTHOR IS)
Give name(s) in conventional order (John R Doe, J Robert Dot, etc ) List author's affiliation if it differs from the performing organi-
zation
6. PERFORMING ORGANIZATION REPORT NUMBER
Insert if performing organization wishes to assign this number
9 PERFORMING ORGANIZATION NAME AND ADDRESS
Give name, street, city, slate, and ZIP code List no more than two levels of an organizational hirearchy
10 PROGRAM ELEMENT NUMBER
Use the program element number under which the report was prepared Subordinate numbers may be included in parentheses
11. CONTRACT/GRANT NUMBER
Insert contract or grant number under which report was prepared
12 SPONSORING AGENCY NAME AND ADDRESS
Include ZIP code
13. TYPE OF REPORT AND PERIOD COVERED
Indicate interim final, etc , and if applicable, dates covered
14. SPONSORING AGENCY CODE
Insert appropriate code.
IB SUPPLEMENTARY NOTES
Enter information not included elsewhere but useful, such as Prepared in cooperation with, Translation of, Presented at conference of,
To be pubbshed in, Supersedes, Supplements, etc
16 ABSTRACT
Include a brief (200 words or less) factual summary of the most significant information contained in the report If the report contains a
significant bibliography or literature survey, mention it here
17 KEY WORDS AND DOCUMENT ANALYSIS
(a) DESCRIPTORS Select from the Thesaurus of Engineering and Scientific Terms the proper authorized terms that identify the major
concept of the research and are sufficiently specific and precise to be used as index entries for cataloging
(b) IDENTIFIERS AND OPEN-ENDED TERMS - Use identifiers for project names, code names, equipment designators, etc Use open-
ended terms written in descriptor form for those subjects for which no descriptor exists
(c) COSATI FIELD GROUP - Field and group assignments are to be taken from the 1965 COSATI Subject Category List Since the ma-
jority of documents are multidisciplinary in nature, the Primary Field/Group assignment(s) will be specific discipline, area of human
endeavor, or type of physical object The appbcation(s) will be cross-referenced with secondary Field/Group assignments that will follow
the primary posting(s)
18. DISTRIBUTION STATEMENT
Denote releasabibty to the public or limitation for reasons other than security for example "Release Unlimited." Cite any availability to
the pubbc, with address and price
19 & 20 SECURITY CLASSIFICATION
DO NOT submit classified reports to the National Technical Information service
21. NUMBER OF PAGES
Insert the total number of pages, including this one and unnumbered pages, but exclude distribution bst, if any
22. PRICE
Insert the pnee set by the National Technical Information Service or the Government Printing Office, if known
¦PA Perm 2210-1 (#-71) (Rtvart*)
TN 5
CHAP 2 Figure b-'<:7-7y
(Part 2 of 2)
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fO
ENVIRONMENTAL PROTECTION AGENCY
Technical Publication* Branch
Office of Administration
Research Triangle Park N C 27711
POSTAGE AND FEES PAID
ENVIRONMENTAL PROTECTION AGENCY
EPA - 335
SPECIAL FOURTH-CLASS RATE
BOOK
OFFICIAL BUSINESS
AN EQUAL OPPORTUNITY EMPLOYER
Return this sheet if you do NOT wish to receive this material I I.
or if change of address is needed f I (Indicate change, including
ZIP code )
U)
t- o
o
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CHAPTER 2
FORMAT SCIENTIFIC AND TECHNICAL PUBLICATIONS
NEW EPA CODING FOR SPONSORING OFFICE INDEX
First Line of Block 12 Block
EPA Index Categories Code
OFFICE OF ADMINISTRATION 100/00
Office of Civil Rights ^00/01
Office of Federal Activities 100/02
Office of General Counsel 100/03
Office of International Activities 100/04
Office of Legislation 100/05
Office of Public Affairs . 100/06
OFFICE OF AIR AND WASTE MANAGEMENT 200/00
DAA for "Solid Waste Management" 200/01
DAA for "Noise Control" 200/02
DAA for "Radiation" 200/03
DAA for "Air Quality Planning and Standards" 200/04
DAA for "Mobile Source Pollution Control" 200/05
OFFICE OF ENFORCEMENT 300/00
DAA for "Water Enforcement" 300/01
DAA for "Stationary Source 6 Pesticide Enforcement" 300/02
DAA for "Mobile Source & Noise Enforcement" 300/03
TN 5
<4-27-77
Figure 2-4
CHAP 2
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CHAPTER 2
FORMAT
SCIENTIFIC AND TECHNICAL PUBLICATIONS
EPA Index Categories
Code
Industrial Environmental Research Lab - RTP, NC 600/13
Municipal Environmental Research Lab - Cinn., Ohio 600/14
Robert S. Kerr Environmental Research Lab - Ada, OK 600/15
DAA for "Air, Land and Water Use" 600/16
DAA for "Energy, Minerals and Industry" 600/17
DAA for "Health and Ecological Effects" 600/18
DAA for "Monitoring and Technical Support" 600/19
OFFICE OF WATER AND HAZARDOUS MATERIALS
DAA for "Water Planning and Standards'
DAA for "Water Program Operations"
DAA for "Water Supply"
700/00
700/01
700/02
700/03
MISCELLANEOUS
(This would be added to BDS by NTIS if an EPA office
did not complete Block 14 correctly and if Block 12 was
not clear).
800/00
REGION
I - Boston, Mass.
901/00
REGION
II - Hew York, NY
902/00
REGION
III - Philadelphia, PA
"^903/00
REGION
IV - Atlanta, GA
904/00
REGION
V - Chicago, 111.
905/00
REGION
VI - Dallas, TX
906/00
REGION
VII - Kansas City, M0
907/00
REGION
VIII - Denver, CO
908/00
REGION
IX - San Francisco, CA
909/00
REGION
X - Seattle, WA
910/00
J
TN 5
4-"?7-77
Figure 2-^4
CHAP 2
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SCIENTIFIC AI-JD TECHNICAL PUBLICATIONS
CHAPTER 2
FOBJ4AT
2
EPA Index Categories Code
OFFICE OF PLANNING AND MANAGEMENT 400/00
DAA for "Administration" 400/01
DAA for "Planning and Evaluation" 400/02
DAA for "Resources Management" 400/03
OFFICE OF TOXIC SUBSTANCES 500/00
DAA for "Pesticide Programs" 500/01
DAA for (To be completed later) 500/02
DAA for (To be completed later) 500/03
DAA for (To be completed later) 500/04
OFFICE OF RESEARCH AND DEVELOPMENT 600/00
Environmental Research Lab - Athens, GA 600/01
Environmental Research Lab - Corvallis, OR 600/02
Environmental Research Lab - Duluth, Minn. 600/03
Environmental Research Lab - Gulf Breeze, FL 600/04
Environmental Research Lab - Narragansett, RI 600/05
Environmental Monitoring & Support Lab - Cinn., Ohio 600/06
Environmental Monitoring & Support Lab - Las Vegas, NV 600/07
Environmental Monitoring & Support Lab - RTP, NC 600/08
Environmental Sciences Research Lab - RTP, NC 600/09
Health Effects Research Lab - Cincinnati, Ohio 600/10
Health Effects Research Lab - RTP, NC 600/11
Industrial Environmental Research Lab - Cinn. Ohio 600/12
CHAP 2
Figure 2-4
fPart 2 of 3)
Til 5
4-27-77
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ENVIRONMENTAL PROTECTION AGENCY
MANUAL
CHAPTER 3 - POLICY AND PROCEDURES FOR IDENTIFY-]
ING SCIENTIFIC AND TECHNICAL PUBLI-
CATIONS INTENDED FOR EXTERNAL
DISTRIBUTION
SCIENTIFIC AND
TECHNICAL PUBLICATIONS
TABLE OF CONTENTS
PARAGRAPH PARAGRAPH
TITLES NUMBERS
Purpose 1
Policy 2
Responsibilities 3
Numbering Procedures 4
Exclusions 5
Attachment 3-A - Agency Identification Codes
for EPA Publications
TN 3 (5-14-74)
ORIGINATOR PM-213
i
CHAP 3
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ENVIRONMENTAL PROTECTION AGENCY
MANUAL
CHAPTER 3
POLICY AND PROCEDURES FOR IDENTIFYING SCIENTI-
FIC AND TECHNICAL PUBLICATIONS INTENDED FOR
EXTERNAL DISTRIBUTION
SCIENTIFIC AND
TECHNICAL PUBLICATIONS
1. PURPOSE. This Chapter establishes Agencyvide policy and procedures
for the development and assignment of identification numbers to Agency
scientific and technical publications that are available to the general
public or are intended for external distribution.
2. POLICY. It is the policy of the Agency to use a uniform numbering
system for scientific and technical publications in accordance with the
recommendations of the Committee on Scientific and Technical Informa-
tion of the Federal Council for Science and Technology, and the pro-
posed American National Standard on Format of Scientific and Technical
Reports. Each Agency technical publication available to the general
public or intended for external distribution shall carry a unique
alphanumeric designator in accordance with the numbering system es-
tablished by this Chapter.
3. RESPONSIBILITIES. Assistant Administrators, Deputy Assistant
Administrators, Regional Administrators, Heads of Staff Offices, and
Directors of National Environmental Research Centers are responsible
within their area of jurisdiction for the following:
a. Assure that each scientific and technical publication is
properly numbered with a unique alphanumeric designator;
b. Maintain a log of assigned numbers together with the title of
the publications to which they are assigned; and
c. Forward the number log to the Library Systems Branch,
Washington, D.C. 20460, at the close of each calendar year.
4. NUMBERING PROCEDURES. The EPA publication identification number
will be a five-part alphanumeric designator which identifies the
Agency, the responsible organization and series, the publishing
calendar year, a sequence number, and an optional expander for multi-
ple volume publications bearing the same title. The publication number
will appear on each publication cover in the upper left-hand corner.
A sample number with a description of its elements follows:
EPA - 660/3 - 73 - 004 - b
a b c d e
a. EPA. Identifies all Environmental Protection Agency publica-
tions .
tn 3 (5-14-74)
ORIGINATOR PM-213
1
CHAP 3
PAR 1
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ATTACHMENT A
SCIENTIFIC AND
TECHNICAL PUBLICATIONS
AGENCY IDENTIFICATION CODES
FOR
EPA PUBLICATIONS
Code Organization
100 Administrator
130 Office of Federal Activities
140 Office of Legislation
150 Office of Civil Rights and Urban
Affairs
160 Office of International Activities
170 Office of Public Affairs
200 Assistant Administrator for Planning
and Management
220 Deputy Assistant Administrator for
Administration
230 Deputy Assistant Administrator for
Planning and Evaluation
240 Deputy Assistant Administrator for
Resources Management
300 Assistant Administrator for Enforcement
and General Counsel
320 Deputy General Counsel
330 Deputy Assistant Administrator for
Water Enforcement
340 Deputy Assistant Administrator for
General F.nforcement
3-A-l
TN j CHAP 3
5-14-74
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MANUAL
CHAPTER 3
SCIENTIFIC AND
TECHNICAL PUBLICATIONS
POLICY AND PROCEDURES FOR IDENTIFYING SCIENTI-
FIC AND TECHNICAL PUBLICATIONS INTENDED FOR
EXTERNAL DISTRIBUTION
b. 660/3.
(1) The three (3) digits before the slash are the first
three (3) numbers of the responsible organization's identification
code. The number following the slash may be used to identify a
series. When a publication does not fall within a series, the digit
following the slash must be nine (9).
(2) In the example, 660/3, the responsible organization (660)
is the National Environmental Research Center, Corvallis, Oregon, and
the series (/3) is Ecological Research.
(3) The proper code for the responsible activity shall be
selected from Attachment 3-A, Agency Identification Code for EPA
Publications. This Code is derived from the first three (3) digits
of the Official EPA Organization Code. A series number may be assigned
at the option of the responsible activity to accommodate an existing
series, as shown in the example, or to identify a new publication
series.
c. 73. Reflects the last two (2) numbers of the calendar year
in which the publication (in its present form) was first submitted
for printing.
d. 004. A three-digit number (001 through 999) is assigned by
the responsible organization to indicate the sequence of publications
from that office. Each number begins at 001 on January 1 and incre-
mentally increases by one (1) for each new publication.
e. k- An optional expander to the publication number may be
assigned to differentiate multiple volume publications bearing the
same title.
5. EXCLUSIONS. Materials which do not require EPA identification
numbers include nontechnical publications, public affairs materials,
administrative reports, memoranda, strictly statistical material, or
material required exclusively for the transaction of Toutine business
by the issuing office,,
CHAP 3
PAR 4
2
TJT7
5-14-74
-------
ATTACHMENT A
SCIENTIFIC AND
TECHNICAL PUBLICATIONS
Code Organization
901 Region I, Boston
902 Region II, New York
903 Region III, Philadelphia
904 Region IV, Atlanta
905 Region V, Chicago
906 Region VI, Dallas
907 Region VII, Kansas City
908 Region VIII, Denver
909 Region IX, San Francisco
910 Region X, Seattle
3-A-3
-------
SCIENTIFIC AND
TECHNICAL PUBLICATIONS
Code
400
420
430
440
450
460
500
520
530
540
560
600
650
660
670
680
ATTACHMENT A
Organlzation
Assistant Administrator for Air and Waste
Management
Deputy Assistant Administrator for
Radiation Programs
Deputy Assistant Administrator for Solid
Waste Management Programs
Deputy Assistant Administrator for Noise
Abatement and Control
Deputy Assistant Administrator for Air
Quality Planning and Standards
Deputy Assistant Administrator for Mobile
Source Air Pollution Control
Assistant Administrator for Water and
Hazardous Materials
Deputy Assistant Administrator for Water
Program Operations
Deputy Assistant Administrator for Water
Planning and Standards
Deputy Assistant Administrator for
Pesticide Programs
Office of Toxic Substances
Assistant Administrator for Research and
Development
NERC/RTP
NERC/Corvallis
NERC/Cincinnati
NERC/Las Vegas
3-A-2
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ENVIRONMENTAL PROTECTION AGENCY
MANUAL
CHAPTER 4 - DISTRIBUTION AND STORAGE OF SCIEN-
TIFIC AND TECHNICAL PUBLICATIONS
SCIENTIFIC AND
TECHNICAL PUBLICATIONS
TABLE OF CONTENTS
PARAGRAPH PARAGRAPH
TITLES NUMBERS
Purpose 1
Scope 2
Policy 3
Definitions 4
Responsibilities 5
TN 3 (5-14-74)
ORIGINATOR. PM-213
i
CHAP 4
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ENVIRONMENTAL PROTECTION AGENCY
MANUAL
CHAPTER 4
SCIENTIFIC AND
TECHNICAL PUBLICATIONS
DISTRIBUTION AND STORAGE OF SCIENTIFIC AND
TECHNICAL PUBLICATIONS
1. PURPOSE. This Chapter establishes policy, responsibilities, and
procedures for distribution and storage of Agency scientific and tech-
nical publications that are intended for external distribution.
2. SCOPE. The provisions of this Chapter apply Agencywide.
3. POLICY. The Environmental Protection Agency will provide for
maximum dissemination of scientific and technical information to the
public user through a formal procedure which assures publication
availability in all EPA Libraries and the availability of both micro-
fiche and printed material at the National Technical Information
Service (NTIS) as well as distribution deemed necessary for trans-
action of the public business.
4. DEFINITIONS. For purposes of this Chapter, the following defini-
tions apply:
a. Scientific and Technical Publications. Scientific and tech-
nical publications are documents (in hard copy or microform) origi-
nated by technical or scientific authorship and directed to pro-
fessional users for application in the field of environmental
protection.
b. Official Use and Free Distribution. Copies for official use
are those to be distributed, free of charge, to offices and officers
of the Government and others as necessary in the transaction of the
public business as required by law. Such copies are in addition to
the limit of 2,000 copies or ten percent of the total (whichever is
less) for free distribution, for exchanges, courtesy copies, and
similar purposes.
c. Forms and Publications Center (FPC). For purposes of this
Chapter, the initials "FPC" mean:
d. Originating Office. The office or activity that initiates the
publication through in-hoose authorship, grant or contract, and is
U.S. Environmental Protection Agency
Forms and Publications Distribution Center
Route 8, Box 116
Raleigh, North Carolina 27607
TN 3 (5-14-74)
ORIGINATOR PM-213
X
CHAP 4
PAR 1
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CHAPTER 4
MANUAL
DISTRIBUTION AND STORAGE OF SCIENTIFIC AND
TECHNICAL PUBLICATIONS
SCIENTIFIC AND
TECHNICAL PUBLICATIONS
(8) Refer microform requests directly to NTIS.
(9) For reports being printed by nongovernment sources under
a grant or contract, the originating office, upon receipt of the
limited number of copies required under the grant or contract, should
take the necessary steps outlined above to enter the publication into
the distribution system. As a minimum, two copies of such publications
will be supplied to the EPA Headquarters Library and NTIS.
(10) For reports which will be printed internally and for
which there will be no mass distribution but which the originating
office feels should be in EPA Libraries and available for selective
limited distribution, the printing request to the EPA Printing Plant
should indicate the EPA Library distribution and the number of copies
to be sent to the FPC.
b. Printing and Publications Control Officer (PCO). The Printing
and Publications Control Officer will:
(1) Notify the FPC when a publication is planned for printing
and subsequent distribution or storage.
(2) Process the printing requisitions and submit them to the
Government Printing Office (GPO). If the originating office has
indicated distribution to EPA Libraries and NTIS, the PCO will increase
the order by 65 copies to cover such distribution. GPO will determine
the necessary number of copies for Federal Depository Library distri-
bution. The requisition to GPO should indicate that GPO will make
initial distribution to only three points:
(a) The PCO (25 proof copies);
(b) The EPA Forms and Publications Center (FPC); and
(c) The Originator (25 printed copies).
Subsequent distribution to EPA Libraries and NTIS will be made by the
FPC.
(3) For printirg requests that indicate free distribution
exceedii.g 2,000 copies or ten percent of the total, the PCO will
notify thp Director, Management and Organization Division, Washington,
D.C. 20460, in writing, indicating the name, address, and telephone
number oi' the originator and the title of the publication.
tn 3
5-14-74
3
CHAP 4
PAR 5
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MANUAL
CHAPTER 4
SCIENTIFIC AND
TECHNICAL PUBLICATIONS
DISTRIBUTION AND STORAGE OF SCIENTIFIC AND
TECHNICAL PUBLICATIONS
responsible for determining printing requirements and the extent of
distribution, or the organization that provides publication services
for such an office or activity.
e. Printing Control Officer (PCO). That person or office respon-
sible for processing the printing requisitions of Headquarters com-
ponents, or regional or field activities.
5. RESPONSIBILITIES.
a. The Originating Office. The originating office will:
(1) Prepare the printing requisition and distribution infor-
mation and submit it to the PCO. The request will indicate that
the publication should be distributed to EPA Libraries, the National
Technical Information Services, and the FPC.
(2) Notify the FPC as soon as possible when a publication is
planned for distribution or storage and designate the person respon-
sible for liaison with FPC. This notification should include two
completed Accession Notice Cards (NTIS Form 79) for forwarding to
NTIS. NTIS Form 79 may be obtained from the FPC.
(3) Establish mailing keys and/or determine the suitability
of one or a combination of existing keys for mass mailings; supply the
FPC with additions of onetime addresses or classes of addresses to be
used in subsequent distribution; and determine additions, deletions,
or changes to multiple use addresses or classes of addresses.
(A) Request the FTC in writing to establish a "stop distribu-
tion" date or to advise that a publication is obsolete.
(5) Approve and forward to the FPC one-time mailings requested
by individuals or other offices.
(6) Return a request when it is determined that the requestor
is not entitled to a free copy and that the publication should be
procured in bound hard copy from the Superintendent of Documents or
facsimile reproduction from NTIS. Appropriate order information should
be included with the returned request.
(7) Upon notification by the FPC of depleted stoc".:, refer the
requestor to the Superintendent of Documents or NTIS.
CHAP 4
PAR 4
2
TOT
5-14-74
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MANUAL
CHAPTER 4
SCIENTIFIC AND
TECHNICAL PUBLICATIONS
DISTRIBUTION AND STORAGE OF SCIENTIFIC AND
TECHNICAL PUBLICATIONS
c. Director, Management and Organization Division. The Director,
Management and Organization Division will review printing requests
that indicate free distribution exceeding 2,000 copies or ten percent
of the total to establish compliance with Office of Management and
Budget Circular No. A-25, "User Charges."
d. The Forms and Publications Center (FPC). The FPC will be
responsible for implementing the distribution and storage of all EPA
technical and scientific publications. This responsibility Includes
the following:
(1) Maintenance of Records. Upon receipt of a completed
printing requisition, the FPC will establish an inventory record card
for each publication. The record card will contain the name of the
publication, FPC number, originating office, total copies ordered,
storage location, and current inventory status.
(2) Stock Establishment.
(a) Upon receipt of materials, the FPC will establish a
bin for small quantity storage and a large storage area for boxes and
pallets, notify the originating office of receipt of publications,
implement distribution plan, and begin the inventory record.
(b) Upon completion of any mailings, inventory record
cards will be posted with the number of pieces mailed, date, and
balance.
(c) An inventory will be provided monthly to the
originating office.
(3) Maintenance of Mailing Keys.
(a) The FPC will maintain and update mailing keys as
directed by the originating office. Use of keys will be recorded by
the FPC and periodic examination will be made by the originating
office to determine the frequency of use and the practicality of
adding other keys to cover additional classes of recipients.
(b) Upon request, the FPC will supply a list of mailing
keys by title to interested offices. Requests for names and addresses
within a key title will be referrrd to the originating office.
CHAP 4
PAR 5
4
TN 3
5-14-74
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MANUAL
CHAPTER 4
DISTRIBUTION AND STORAGE OF SCIENTIFIC AND
TECHNICAL PUBLICATIONS
SCIENTIFIC AND
TECHNICAL PUBLICATIONS
(c) The FPC will provide consultation regarding mailing
list sources and other distribution and storage functions.
(d) When combinations of existing keys are used for mass
mailing, the FPC will monitor the mailing to avoid duplicate ad-
dressees .
(a) The FPC will distribute in accordance with requests
from the originating office.
(b) The FPC will distribute additional copies to the
originating office at their request.
(c) The FPC will distribute the required number of
copies of each report to EPA Libraries.
(d) The FPC will distribute 25 copies (together with
NTIS Form 79 submitted by the originating office, author, contractor,
or grantee) to the NTIS.
(e) The FPC will coordinate mass distribution mailing
problems with the Customer Service Representative, U.S. Postal Service,
Raleigh, North Carolina.
(f) The FPC will advise the originating office of any
problems preventing prompt distribution of material or preventing the
completion of distribution by the established target date.
(g) The FPC will advise the originating office of
publications which have had limited distribution within one year's
time.
(a) Upon receipt of notice from the originating office
that a publication is discontinued or superseded, FPC will remove stock
from active supply, and box and store the surplus.
(b) '.he originating office will be informed of existing
inventory when public:tion is removed from stock.
(c) Unless otherwise instructed, FPC will accumulate
obsolete or discontinued publications until such quantity may be
economically sold as scrap for recycling.
(A) Distribution.
(5) Disposal of Obsolete or Other Publications
tn 3
5-14-74
5
CHAP 4
PAR 5
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