WORKSHOP REPORT
INTERNATIONAL INFORMATION EXCHANGE
U. S. ENVIRONMENTAL PROTECTION AGENCY
ENVIRONMENT CANADA

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INTERNATIONAL ENVIRONMENTAL INFORMATION WORKSHOP
A three day workshop between
U.S. Environmental Protection Agency
Environment Canada
to
enable each Agency to learn about the other's
library and specialized information systems
and to develop procedures for sharing information
resources.
arranged by
U.S. ENVIRONMENTAL PROTECTION AGENCY
hel d
December 10 - 12, 1973
EPA Headquarters Library
Waterside Mall, S.W.
Washington, D. C.
with representatives of
Environmental Protection Agency
Office of International Activities
Library Systems Branch
Management Information and Data Systems Division
Environment Canada
Planning and Finance Service
Environmental Management Service

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INTERNATIONAL ENVIRONMENTAL INFORMATION WORKSHOP
Page
WORKSHOP REPORT
A.	Summary	3
B.	EPA Information Resources	4
C.	Environment Canada Information Resources	11
D.	International Information Programs	15
1.	International Documents Exchange	15
2.	United Nations Environmental Information Referral System 17
3.	Role of the National Technical Information Service	(NTIS) 17
E.	Exchange Procedures	19
Appendix A - Workshop Program Summary	26
Appendix B - Workshop Agenda	27
Appendix C - Workshop Participants	28

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3
WORKSHOP REPORT
A. SUMMARY
A joint EPA-Environment Canada Workshop was held in Washington, D.C.
December 10 - 12, 1973 to explore the possibility of strengthening environ-
mental information resources in each country by exchanging reports and by
sharing specialized information services such as abstracting, translations
and automated search systems. Participants in the Workshop represented
international, public, management, technical information programs and the
central libraries of each agency.
A review of library services and major information resources by each
agency was followed by working sessions to plan administrative procedures
for international exchanges of information, initially between the US and
Canada to be later extended to other countries. It was agreed that the
bilateral arrangements should be designed to fit within the guidelines
of the International Environmental Information Referral System of the
United Nations Environmental Program.
Procedures were drafted for exchanging timely information -- covering
major decisions and actions which should be brought to the attention of
senior officials in each country; exchanging reports published by each
agency; and sharing specialized literature research services for specific
problem areas. The procedures will be tested for 4-5 months at which
time an evaluation workshop will be held in Ottawa for joint review of
the exchange system. At all times the procedures are to be considered
informal arrangements subject to continual revision as needed.
Other agencies concerned with environmental issues will be invited to
participate in the International Exchange as soon as the initial
EPA-Environment Canada system is working smoothly.
Data banks for research and monitoring are not included in this exchange
since operational procedures for this type of information are quite different
from reports and bibliographic services.

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4
B. INVENTORY OF EPA INFORMATION RESOURCES
EPA information resources to be made available to Environment Canada
under the International Exchange include reports issued by the Agency,
specific library services, access to specialized information systems
developed by the Agency in support of its own programs such as APTIC (air),
SWIRS, (solid waste) and NOISE, and selected Government Printing Office
serials such as the Federal Register which contain EPA standards, regula-
tions and guidelines. Not included in the exchange are raw data banks
and unpublished information.
(1) EPA REPORTS
EPA issues approximately 1,000 reports per year covering the
following categories:
Chart 1 lists the EPA Programs Areas which publish and distribute
Agency reports.
Under an arrangement with the National Technical Information
Service (NTIS) EPA reports are processed to produce (i) microfiche
of the reports, (ii) a catalog containing abstracts and indexes to
the microfiched reports and, (iii) computer tapes of the abstracts
and indexes. The first issue of the catalog, entitled "EPA Reports
Bibliography", contains approximately 4,000 abstracts. A supplement
to be issued in June, 1974 will bring the number of EPA reports in
this system to 7,000. Additional publications, not included in the
microfiche collection, available under the International Exchange are:
legislative/legal/regulatory
management/organi zati on
scienti fi c/technical
socio-economi c
and subject areas:
air
noise
pes ti ci des
radi ation
solid wastes
toxic substances
water
Federal Register - Standards and Regulations
Public Information - Brochures and Newsletters
Agency Annual Reports

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CHART 1 PROGRAM AREAS PUBLISHING EPA REPORTS
PROGRAM AREA
DISTRIBUTION UNIT
NAME
FREQUENCY
LEGISLATION
FIELD SERVICES DIVISION
COMPILATION OF EPA LEGAL AUTHORITY
ADJOURMENT OF CONGRESS
LEGISLATION

CONGRESSIONAL DOCUMENTS AND REPORTS
ADJOURNMENT OF CONGRESS
INTERNATIONAL
ACTIVITIES
DIVISION OF VISITOR AND
INFORMATION EXCHANGE
SUMMARIES OF FOREIGN GOVERNMENT
ENVIRONMENTAL REPORTS
MONTHLY
FEDERAL ACTIVITIES

ENVIRONMENTAL PROTECTION IN
FEDERAL ACTIVITIES
CONTINUALLY
PUBLIC AFFAIRS
COMMUNICATIONS SERVICES
ALL GENERAL PUBLICATIONS

GRANTS
GRANTS INFORMATION BRANCH
GRANTS AWARDS LIST
SEPTEMBER DECEMBER MARCH
NOISE
PUBLICATION SERVICE
ALL PUBLICATIONS
AS AVAILABLE
NOISE
NOISE INFORMATION SERVICE (NOISE)


PESTICIDES
PESTICIDES REGULATION DIVISION


RADIATION
FIELD OPERATIONS DIVISION
RADIATION DATA AND REPORTS
MONTHLY
SOLID WASTE
TECHNICAL INFORMATION
ALL PUBLICATIONS
AS AVAILABLE
SOLID WASTE
SOLID WASTE INFORMATION
RETRIEVAL SYSTEM (SWIRS)


RESEARCH AND
DEVELOPMENT
RESEARCH INFORMATION DIVISION
BIBLIOGRAPHY OF WATER QUALITY RESEARCH
REPORTS
SEMIANNUALLY
RESEARCH AND
DEVELOPMENT
RESEARCH INFORMATION DIVISION
NEW RESEARCH AND MONITORING REPORTS
8 10 PER YEAR
RESEARCH AND
DEVELOPMENT
ENVIRONMENTAL STUDIES DIVISION

REPORTS AS AVAILABLE
RESEARCH AND
DEVELOPMENT
TECHNOLOGY TRANSFER
NEWSLETTERS
TRAINING MANUALS
AS DEVELOPED
AIR
AIR POLLUTION TECHNICAL INFOR
MATION CENTER (APTIC)
AIR POLLUTION ABSTRACTS
CUMULATIVE SUBJECT AND AUTHOR INDEX
SPECIALIZED BIBLIOGRAPHIES
MONTHLY
SEMIANNUALLY
5 PER YEAR
AIT
TECHNICAL PUBLICATIONS BRANCH
TECHNICAL PUBLICATIONS
AS AVAILABLE
WATER
NON POINT SOURCES CONTROL BRANCH

AS AVAILABLE
WATER
PROGRAM OPERATIONS BRANCH •
WATER SUPPLY DIVISION

AS AVAILABLE

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6
(2) EPA LIBRARY SERVICES
The EPA Library System is a nationwide network of 28 libraries
comprising the Headquarters Library in Washington, Regional Office
Libraries located in ten major cities across the country and 17
libraries associated with the four National Environmental Research
Centers.
The overall Library System is designed so that all book and
journal holdings, both general and special collections, are avail-
able throughout the agency under inter-library transfers. Compu-
terized book catalog and journal holdings files allow nationwide
access to all references irrespective of where the collections are
located.
The integrated library system is backed by centralized
support services including:
Centralized Book Buying Contract. Through this contract
all libraries order books from a single vendor, taking
advantage of discounts and simplified ordering procedures.
Centralized Journal Buying Contract. Similar to the book
contract, with service charges to cover computer control
of the orders, establishment of common expiration dates,
multiple year subcriptions, and provisions of renewal
review reports.
Journal Holdings. All journal titles and range of years
covered in each collection throughout the Library System
are computerized and distributed to all librarians for
use in inter-library loans.
Book Holdings. The Book Holdings file permits immediate
cataloging of any items already in the system, selected
buying programs and the elimination of card catalogs.
This file and the Journal Holdings file provide for shared
holdings of required older material.
Translations. Interagency agreements are signed with the
National Science Foundation, the State Department, and the
Department of Comnerce for translation services. Several
private contractors are also used particularly for scientific
and technical materials.
The primary library service available to Environment Canada
and other national environmental agencies, under the International
Exchange is the regular transmittal of EPA reports on microfiche with
corresponding indexes. Book and Journal Holdings files are also
available for prospective exchange of duplicate copies of purchased
materials.

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7
Following is a summary description of the computer hardware
and computer software used in the development and maintenance of
EPA's Library and International Activities' systems.
SOFTWARE
Wylbur — Serves as a text editor and remote job entry facility.
Through use of Wylbur one can create, modify, store and retrieve text.
Text can take the form of a computer program, structured data master file,
or free text.
I.R.S. -- Inquiry and Reporting System* A data retrieval and report
generation package. This provides a fast, efficient and simple technique
for extracting information from computer files, performing basic data
processing functions and producing the desired form of output.
HARDWARE
Information systems in EPA are available in hardware possessing the
following characteristics:
1.	IBM 360/370 main frames
2.	Extensive telecommunications	and remote
job entry facilities linking	EPA points
throughout the United States	to IBM
Computer Systems.
3.	UNI VAC 1110
4. Datagraphics 4400 COM unit

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8
(3) COMPUTER LITERATURE SEARCH SERVICES
The Central Technical Library in Cincinnati, which is the EPA
Library focal point for scientific and technical literature, integrates
traditional services with computers to locate literature references
quickly. Computerized abstracts and bibliographic references not
only supplant time consuming manual searches but, combined with micro-
fiche and microfilm of source documents, give each library, regardless
of size, access to millions of documents.
Chart 2 lists the automated data bases available through the
Central Technical Library, including the subject area information
services managed by EPA itself, several services belonging to other
government agencies available to EPA through interagency agreements
managed by the Headquarters Library and commercial information
systems which provide services to EPA under contracts monitored
by the Central Technical Library.
Under the International Exchange only searches on EPA systems can
be made without cost. For access to non-EPA data bases, both other
government and commercial, arrangements must be arranged directly
with the supplier.
(4) SPECIALIZED INFORMATION CENTERS
The EPA automated data bases listed are part of the specialized
information centers operated by EPA in support of its mission. Each
of these is designed to meet the information needs of EPA in its
regulatory function as well as its research and development programs.
Chart 3 lists the centers and briefly describes their functions.
Note: More detailed descriptions of EPA information resources mentioned
in this report can be found in the following documents:
Environmental Information Systems Directory - June 1973
A Description of the Environmental Protection Agency's
In-House Library Systems - February 1974
A User's Guide to the Environmental Protection Agency
Library System - October 1972
International Documents Exchange Program
National Technical Information Service Folder

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CHART 2 • COMPUTER LITERATURE SEARCH SERVICES

DATA BASES
ENVIRONMENTAL
l.
SOLID WASTE INFORMATION RETRIEVAL SERVICES (SWIRS)
2.
AIR POLLUTION TECHNICAL INFORMATION CENTER (APTIC)
PROTECTION
3
ANALYTICAL METHODOLOGY INFORMATION CENTER (AMIC)
4
ENVIRON
AGENCY
5.
NOISE

6.
PESTICIDES INFORMATION CENTER (PIC)

1
EDUCATIONAL RESOURCES INFORMATION CENTER (ERIC)
OFFICE OF EDUCATION

2
MEDLINE (NATIONAL LIBRARY OF MEDICINE)

3.
TOXLINE - INCLUDES HEALTH EFFECTS OF ENVIRONMENTAL
OTHER

POLLUTANTS, HEALTH ASPECTS OF PESTICIDES BULLETIN

HAYES FILE (NATIONAL LIBRARY OF MEDICINE)
GOVERNMENT
4.
SCIENCE INFORMATION EXCHANGE (SIE)
5.
CAIN (NATIONAL AGRICULTURAL LIBRARY)
AGENCIES
6.
NATIONAL TECHNICAL INFORMATION SERVICE (NTIS)
7
BUREAU OF SPORTS FISHERIES AND WILDLIFE, DEPARTMENT
OF INTERIOR

8.
OAK RIDGE NATIONAL LABORATORY

9
NUCLEAR SCIENCE ABSTRACTS (ATOMIC ENERGY COMMISSION)

10
WATER RESOURCES SCIENTIFIC INFORMATION CENTER
(WRSIC) (DEPARTMENT OF INTERIOR)

1
CHEMICAL ABSTRACTS CONDENSATES

2
COMPENDEX (ENGINEERING INDEX)

3
BIOLOGICAL ABSTRACTS

4.
CHEMICAL TITLES

5
CHEMICAL-BIOLOGICAL ACTIVITIES

6
BIORESEARCH INDEX
COMMERCIAL
7
TOXI TAPES

8.
SPIN (PHYSICS)

9.
ISI (INSTITUTE FOR SCIENTIFIC INFORMATION)

10.
PANDEX

11
GEOPHYSICAL ABSTRACTS

12.
GEOREF

13
BIBLIOGRAPHY OF NORTH AMERICAN GEOGRAPHY

14
PSYCHOLOGICAL ABSTRACTS

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CHART 3 - SPECIALIZED EPA INFORMATION CENTERS

AIR POLLUTION TECHNICAL
INFORMATION CENTER (APTIC)
SOLID WASTE INFORMATION
RETRIEVAL (SWIRSI
NOISE INFORMATION
SERVICE (NOISEI
PESTICIDES INFORMATION
CENTER (PIC)
ANALYTICAL METHODS
INFOFIMATION SYSTEM (AMICI
OATE ESTABLISHED
1966
1967
1972
1973
1971
NUMBER PERIODICALS COVERED
7,000
J 00

500
CURRENT LITERATURE
NUMBER ENTRIES AS OF 7-1-72
48.000
18,000
1,000
30,000
5,000
SOURCE
PERIODICALS
PATENTS
GOVERNMENT REPORTS
RESEARCH REPORTS
PERIODICALS
PATENTS
CONFERENCE PAPERS
TECHNICAL NOISE
OOCUMENTS
PERIODICALS
RESEARCH REPORTS
RESEARCH PUBLICATIONS
PURPOSE
COLLECT
DISSEMINATE
TECHNICAL INFORMATION
ON AIR QUALITY AND AIR
POLLUTION PREVENTION
AND CONTROL
COLLECT
DISSEMINATE
TECHNOLOGICAL INFOR-
MATION RELEVANT TO
DEVELOPMENT OF SOLID
WASTE MANAGEMENT
COLLECT
DISSEMINATE
TECHNICAL
NOISE INFOR
MATION
COLLECT
DISSEMINATE
TECHNICAL
PESTICIDES INFOR-
MATION
COLLECT
DISSEMINATE INFORMATION
ON WATER AND WASTE WATER
ANALYTICAL METHODOLOGY
SERVICES
SEARCHES
BIBLIOGRAPHIES
MONTHLY ABSTRACT
BULLETINS
SEARCHES
TRANSLATIONS
SEARCHES
SEARCHES
BIBLIOGRAPHIES
BULLETINS
SEARCHES
TRANSLATIONS
MONTHLY BULLETINS
REVIEWS RESEARCH PROJECTS
COMPUTER SYSTEM
HARDWARE
IBM 360/50
IBM 370/165
IBM 360/65/50
IBM 370/165
CDC 6400
SOFTWARE
ASSEMBLY LANGUAGE
COBOL LANGUAGE
WYLBUR
STIMS/RECON
ASSEMBLY LANGUAGE
WYLBUR
INQUIRY AND REPORTING
SYSTEM
FORTRAN LANGUAGE
CONTRACTOR


INFORMATICS. INC
FRANKLIN INSTITUTE
BATTELLE COLUMBUS
LABORATORIES

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11
C. INVENTORY OF ENVIRONMENT CANADA INFORMATION RESOURCES
DOE Information resources to be made available to EPA under the
exchange include reports issued by the Department, access to DOE
Library facilities including automated literature search services
available to the Department and publications such as Hansard (Report
of Parliamentary Debates), the Canada Gazette and other documentation
which contain DOE regulations, standards and guidelines. Not included
in the exchange are unpublished information and comnercial or other
data banks for which the Department is not fully responsible.
(1) DOE REPORTS
List of Departmental Publications
The responsibilities of the Department of the Environment
are set out below. Particular attention will be given to ensuring
that priority is given in the exchange to reports, etc., that fall
within mutual areas of responsibility of the two agencies.
Particular subject areas include air, water and soil quality
and programs designed to promote the establishment or adoption of
objectives or standards relating to environmental quality or
pollution control and to promote and encourage the institution
of practices and conduct leading to the better protection and
enhancement of environmental quality.
To promote awareness of Departmental publications as an
integral part of its publishing system, Environment Canada is
initiating an up-to-date list of its publications, fact sheets,
and other significant materials. Entries are arranged by
Departmental service and by subject, (jiving bibliographic details,
availability, price, source of supply, and the address and telephone
number of each contributor. The listing, to be updated periodically,
will inform users of activity in the Canadian environmental sphere,
put people in touch with one another, prevent duplication of work,
provide a forum for cooperative efforts, invite feedback, and
stimulate further creative activity.
Distribution cf the list extends to contributors, federal and
provincial Departments, educational institutions, libraries and
citizens' groups. Copies are available upon request.

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DOE Library Services
The Environment Canada library system is a network of 40
libraries with Headquarters in Ottawa. The regional libraries
contain highly specialized collections, such as Forestry, Fisheries,
Meteorology (Atmospheric Environment), Oceanography and so forth.
The Headquarters Library in Ottawa collects material in all
areas of Departmental research activity, and offers the following
services to regions.
1.	Acquisitions of materials
"On demand" basis. If regional libraries can
obtain material faster from local suppliers,
they are free to do so.
2.	Central serials acquisitions and routing service
This service provides computer controlled orders,
renewals and/or routing of unique subscriptions
located in Headquarters.
3.	Accession Lists, with cataloging information
(Card-sets provided on request)
4.	Translation listings and exchanges
Foreign language translations are handled by the
Secretary of State's Multilingual Division, and
reported to the National Science Library. Free
copies are sent on request or on an exchange basis.
COMPUTER LITERATURE SEARCH SERVICES
On-Line Literature Retrieval
1.1 Environment Canada
WATDOC	- Water resources Document Reference Centre operated
by the Inland Waters Directorate, Environmental
Management Service, Environment Canada.
The Centre is the custodian for two data bases,
Environment and News, which are accessed through
the QUIC/LAW on-line retrieval system.

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13
ENVIRONMENT - This data base contains references to over
11,000 documents, mainly Canadian, on water
resources related topics. In addition to the
normal bibliographic information, the references
also contain by words, various searchable codes,
and an abstract. The data base is growing at
approximately 600 references per month.
NEWS	- This is an indexed file of over 25,500 news
clippings on water resources topics selected
from all Canadian newspapers from May, 1970.
Each reference contains a on-line summary of the
article, the location of the story by Province,
and the accession number of the clipping in WATDOC's
files. The data base is growing at approximately
600 references per month.
1.2 Other Government Agencies
REVISED STATUES OF CANADA - A consolidation by the Department of
Justice of the Federal Statutes of January, 1973 excluding treaties
and constitutional acts. This is a full text data base accessed
via the QUIC/LAW system (see WATD0C above).
PIP (Pollution Information Project) - This data base consolidates
references to pollution -- relevant articles
selected by the National Science Library from four
U.S. commercial tape services: Institute for
Scientific Information, Science Citation Index;
Chemical Abstracts Condensates; Engineering Index;
and Biological Abstracts. In addition to the
normal bibliographic information, these references
contain either keywords or a short abstract, depending
upon the tape service from which they were selected.
The data base contains over 130,000 references from
September, 1968 and is accessed through the QUIC/LAW
system.
CAN/OLE (Canadian On Line Enquiry) - This is a new system developed
by the National Science Library which will be available
in February, 1974. It will provide access to four
cormiercial tape services which together comprise
about 2,000,000 references. These include Compendex
(Computerized Engineering Index) and Inspec (Infor-
mation Service in Physics, Electrotechnology,
Computers and Control) references dating from
January, 1970, as well as Biological Abstracts Pre-
views and Chemical Abstracts Condensates references
dating from mid-1972.

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14
1.3 Supporting Computer System
QUIC/LAW - This on-line retrieval system was developed
at Queen's University, Kingston, Ontario to
search large full-text data bases. It is
operated by Q/L Systems, Inc. and is implemented
on an IBM 360/65 at the University of Ottawa.
The software is written in 360 Assembler language;
the system supports 1MB 3270 type high speed CRT
terminals, as well as low speed terminals.
CAN/OLE - operates under TSS (Time Sharing System) implemented
on the National Research Council's IBM 360/67. The
system can be accessed by various low speed
(10-30 char./sec.) terminals.
2. ADDITIONAL SYSTEMS - ENVIRONMENT CANADA
KEYWORD - INDEX - the Computing and Applied Statistics Directorate,
Planning & Finance Service, operates several keyword
index programs for libraries and other organizations
in the Department. These systems use the mark IV
file retrieval language and run in batch made on
a local service bureau (Computer Systems 370/165).
EMERGENCY EQUIPMENT LOCATOR SYSTEM - operated by the Environmental
Emergencies Branch, Environmental Protection Service.
This on-line system provides information on the
type and location of equipment available for use
at the site of an environmental emergency for which
the latitude and longitude are supplied as input.
It is implemented in APL using I.P. Sharp's time
sharing service (IBM 370/145).
J«iSaARY/5PA

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15
D. INTERNATIONAL EXCHANGE OF ENVIRONMENTAL INFORMATION
(1) INTERNATIONAL DOCUMENTS EXCHANGE PROGRAM
This Workshop is an extension of the EPA Documents Exchange
Program initiated in 1972 to provide national agencies in other
countries with EPA documents in exchange for foreign government
environmental documents.
Under the Documents Exchange, EPA is assembling a reference
collection of foreign documents related to pollution control
systems -- regulatory, management and technological. Accompanied
by translation services and a computerized search system, this
information resource will supplement and enhance direct interchange
via letter and visits. Each national environmental center contribut-
ing to the EPA collection receives all EPA reports on microfiche for
replication and further distribution within that country.
Exchange agreements are underway with the 20 countries and 6
international organizations listed in Chart 4 with 19 agreements
pending. The agreements are informal, generally an exchange of
letters between the Administrator of EPA or his representative,
and his counterparts in other countries. To date almost 4,000
EPA reports have been sent to each of the participating countries
at a cost to EPA of less than $800.00 per country. Use of micro-
fiche permits the foreign centers to replicate the reports for
further distribution to user groups in that country at a relatively
low cost -- less than 20 cents per report.
Under the exchange agreements, EPA has received to date about
1,200 foreign documents related to environmental programs and
regulatory systems in other countries. The collection, located in
the reference section ©f the EPA Headquarters Library, is available
for use by EPA staff and others. Within the next year the collection
should include copies of national environmental policy and legislative
reports from all countries, and numerous documents describing regulatory
and management systems in these countries. A special effort will also
be made to collect economic impact studies.
English language summaries of the documents, prepared by the
Library of Congress under an inter-agency agreement, are published
in a bulletin entitled "Summaries of Foreign Government Environmental
Reports." English language sunmaries of foreign documents provide
highlights of trends toward national environmental regulatory
controls in other countries as well as profiles of their management
approach to environmental assessment and pollution control.

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CHART 4 - INTERNATIONAL DOCUMENTS EXCHANGE
PARTICIPATING ORGANIZATIONS
As of (March 1974)
AFRICA
ASIA
AUSTRALIA
EUROPE
NORTH AMERICA
SOUTH AMERICA
INTERNATIONAL ORGANIZATIONS
KENYA
KUWAIT
CHINA
(TAIWAN)
INDIA
IRAN
ISRAEL
JAPAN
KOREA
NEW ZEALAND
AUSTRALIA
AUSTRIA
BELGIUM
DENMARK
FINLAND
FRANCE
GERMANY
GREAT BRITAIN
MALTA
NETHERLANDS
POLAND
SWEDEN
SWITZERLAND
CANADA
MEXICO
BRAZIL
National Environmental Secretariat
Human Environment Project
Ministry of Public Health
Council for International Economic
Cooperation and Development
National Committee for Environmental
Planning and Coordination
Department of Environmental Conservation
Environmental Protection Service
Environment Agency
Atomic Energy Research Institute
Department of Environment
Department of Environment and Conservation
Ministry for Health and Environmental
Protection
Ministry of Public Health and the Family
Environmental Protection Agency
Environmental Council
Ministry for Protection of Nature and
the Environment
Ministry of the Interior
Department of the Environment
Human Environment Council
Ministry of Public Health and Environmental
Hygiene
Ministry of Environmental Protection
National Environmental Protection Board
Federal Office of Environmental Protection
Environment Canada
Subsecreteriat of Environmental Protection
Secretariat of Health and Welfare
Institute of Sanitary Engineering
Commission of European Communities
Organization for Economic Co-operation
and Development
Pan American Health Organization
Pan American Center for Engineering and
Environmental Sciences
United Nations Environment Program
United Nations Industrial Development
Organization

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17
A world-wide bibliography on environmental law now in
process will be followed by bibliographies of reports related
to the organization and management of national environmental
programs and economic impact studies.
(2) UN ENVIRONMENTAL INFORMATION PROGRAM
Under the United Nations Environmental Program, an International
Referral System (IRS) is being developed to link users with Information
sources throughout the world. As presently conceived, the IRS will
operate as a switchboard between prospective information users in
one country and groups in other countries which can provide the
needed information. Names and addresses of information systems
used by the IRS will provide a directory of the world's major environ-
mental information resources.
Both the USA and Canada participated in the 70 country demonstra-
tion of the proposed system during the June 1973 meeting of the UNEP
Governing Council. Bilateral arrangements such as the EPA-Environment
Canada Exchange should strengthen the overall UN effort by expanding
national collections of source documents and by facilitating the
flow of information among countries.
(3) ROLE OF THE NATIONAL TECHNICAL INFORMATION SERVICE (NTIS)
The National Technical Information Service (NTIS) is the
designated government source for the processing, announcing and
selling of scientific and technical reports issued by the Federal
Government and its contractors and grantees. The broad interpreta-
tion of scientific and technical allows for the inclusion of economic,
socially relevant and administrative information.
Under an interagency agreement, copies of EPA's reports are sent
to NTIS for processing, microfiching, announcement and sale. The
agreement also provides for the preparation of a separate EPA computer
tape file containing the bibliographic information and an abstract
on each report. A printed bibliography is generated along with title,
personal author, corporate author, subject, contract number and report
numbers indexes.
All EPA reports are announced in the weekly announcement bulletin
Environmental Pollution and Control. The separate EPA reports tape is
included in the subscription sales of NTIS computer tapes, now received
by approximately 10 foreign countries.

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18
Microfiche copies of all EPA reports are sent to all EPA
libraries and to each of the foreign environmental agencies with
which EPA has an exchange agreement. NTIS will be selling the
Sijnmaries of Foreign Government Environmental Reports and specialized
bibliographies as they are issued. Foreign reports received bv EPA
will also be processed, microfidiedi and made available throuqh
NTIS.
Individuals and organizations may use NTIS to acquire EPA
reports. As discussed earlier, NTIS provides complete sets of EPA
reports on microfiche to all participating foreign environmental
organizations. Each of these organizations also receives a copy of
the EPA Reports Bibliography and its supplements which can be used
as indexes to the col1ection. In addition, each organization receives
a set of a subject and title index and corresponding abstracts on
microfiche. Any environmental organizations in countries which sub-
scribe to the NTIS computer tape files also has access to these tapes
for purposes of literature searches or the generation of specialized
listings.
Through NTIS, U.S. individuals and organizations will have access
to items received from other countries and listed in the monthly
Summaries of Foreign Government Environmental Reports, exchange
items andHtrarfsTations as they "are completed and provided NTIS by EPA.

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19
E. PROCEDURES FOR EXCHANGE OF INFORMATION
The primary purpose of the Workshop was to develop an overall
administrative framework within which the two agencies could exchange
information and share specialized services.
Procedures were drafted for the selection, transmittal and other
administrative aspects of exchanging information, including payment of
associated costs if applicable, to implement three categories of
information exchange:
(1)	Exchange of timely information - covering major actions
and decisions taken by each agency, changes in senior staff,
new programs and other events of interest to officials in each
country.
(2)	Exchange of reports - including all documents published
by each agency to be made available either in microfiche or
hard copy in subject areas of mutual concern.
(3)	Sharing specialized literature search services - giving
each agency access to the others abstracting, bibliographic
and translation services an effort to pool, rather than duplicate,
literature holdings and costs of providing specific search services.
The workshop participants divided into three groups as shown in
Chart 5 to draft exchange procedures and to assume responsibility for
coordinating the implementation of each procedure.
It was decided that the initial arrangements would be limited to EPA
and Environment Canada. Other national agencies concerned with environmental
problems will be invited to participate in the exchange program at a later
date. A joint meeting involving all interested agencies should be held
within a year to extend the exchange arrangement from an agency to agency
to a bi-national basis.
Following are the three draft procedures, each of which will be tested
for 4 - 6 months with continual revision as required. Chart 6 gives the
overall timetable for implementing the exchange. It was decided that
within six months a follow-up workshop should be held to review problems
of implementing the procedures, with revisions adopted as needed, and to
evaluate the usefulness to each agency of information being exchanged.

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CHART 5 - COORDINATORS FOR EXCHANGE IMPLEMENTATION

ENVIRONMENTAL PROTECTION
AGENCY
ENVIRONMENT CANADA
OVERALL COORDINATOR
KATHLEEN CARSON
INTERNATIONAL DOCUMENTS
EXCHANGE COORDINATOR
PETER WILSON
BILATERAL RELATIONS
BRANCH
GROUP 1 - TIMELY INFORMATION
DOLORES GREGORY
DIRECTOR
DIVISION OF VISITOR
AND INFORMATION
EXCHANGE
PETER WILSON
BILATERAL RELATIONS
BRANCH
DARRELL EAGLE
DIRECTOR
INFORMATION SERVICES

LIAISON -
GIL KULICK
OFFICE OF ENVIRON-
MENTAL AFFAIRS
DEPARTMENT OF STATE
LIAISON -
RAYMOND ORR
FIRSTSECRETARY
(SCIENTIFIC)
CANADIAN EMBASSY
GROUP 2 - REPORTS
SARAH THOMAS
CHIEF
LIBRARY SYSTEMS
AGATHA BYSTRAM
DEPARTMENTAL LIBRARIAN
BURNIE BRULE
POLICY PLANNING AND
EVALUATION DIRECTORATE
GROUP 3- LITERATURE SEARCHES
NEIL HALEY
CHIEF
MANAGEMENT INFORMATION
SYSTEMS BRANCH
MARCEL MERCtER
WATER RESOURCES DATA
ENVIRONMENTAL MANAGEMENT
SERVICE
FRED HARENDEN
COORDINATOR
COMPARED AND APPLIED
STATISTICS

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CHART 6 - IMPLEMENTATION PLAN FOR EXCHANGE PROCEDURES
DECEMBER 1973
WORKSHOP TO ACQUAINT EACH AGENCY WITH OTHER'S
LIBRARY AND SPECIALIZED INFORMATION SYSTEMS AND
TO RECOMMEND JOINT ACTION FOR SHARING RESOURCES
JANUARY 1974
WORKSHOP REPORT INCLUDING RECOMMENDED PROCEDURES
DRAFTED AND REVIEWED BY ALL PARTICIPANTS
FEBRUARY 1974
FINAL REPORT SUBMITTED TO APPROPRIATE OFFICIALS
IN EACH AGENCY.
INITIATE PILOT PHASE OF EXCHANGE PROCEDURES
MARCH ¦ MAY 1974
TEST PROCEDURES BY EXCHANGE OF REPORTS AND
BY RESPONDING TO EACH OTHER'S SPECIFIC
LITERATURE SEARCH REQUESTS -i
MID ¦ MAY 1974
FOLLOW-UP WORKSHOP HELD IN OTTAWA TO EVALUATE
EXCHANGE PROGRESS AND REVISE PROCEDURES AS
REQUIRED.
JUNE - DECEMBER 1974
TEST REVISED PROCEDURES.
ADOPT FINAL STANDARD PROCEDURES
DECEMBER 1974
WORKSHOP TO INCLUDE OTHER NATIONAL AGENCIES
WISHING TO PARTICIPATE IN EXCHANGE

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Procedure #1
Coordinators:
Objectives:
Definitions:
22
Exchange of Timely Information
Environmental
Protection
Agency
Envi ronment
Canada
Dolores Gregory
Director
Division of Visitor
& Information
Exchange
Office of International
Activities
Darrell Eagles
Director
Information Branch
Liaison: Gil Kulick
Office of Environmental Affairs
Department of State
Raymond Orr
First Secretary (Scientific)
Embassy of Canada
To keep each agency informed of trends and
developments of interest to senior officials -
including policy statements, new legislation,
new program directions and changes in
organization and key staff positions.
Timely information - a decision or action which
has international implications, or national
policy and management developments of interest
to other countries. Examples of timely
information include:
Federal Register or Canada Gazette
notices which announce guidelines
standards , regulati ons.
Bills and reports of testimony on
legislation, including both new laws
and proposed revisions to existing
statutes.
Press releases announcing major organi-
zational or staff changes, as well as
policy initiatives.
Brochures announcing new programs.

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23
Environmental assessments of major
projects of International Interest.
Economic analyses which reveal signif-
icant impact of environmental control
on industrial or commercial sectors.
Transmittal:
Frequency:
Channe Is:
Significant events to be communicated
immediately, with a summary of all timely
events sent monthly.
Agency to agency between coordinators with
copies to Canadian Embassy in Washington,
Department of State and American Embassy
in Ottawa.

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24
Coordinators :
Objectives:
Definitions:
Transmittal:
Frequency:
Channe Is:
Format:
Procedure #2 - Exchange of Documents
Erivl ronmental
Protection	Environment
	Agency	Canada
Sarah Thomas	Agatha Bystram
Chief	Departmental Librarian
Library Systems Branch
To provide each agency with a copy of the other
agency's reports and report tools.
Exchange documents will include the following
categories:
legal/legislative/regulatory
planning/management
sci enti f1 c/techni cal
socio-economic
and the following subject areas:
air
noise
pesticides
solid waste management
toxic substances
water
Report tools include accession lists, translation
lists, bibliographies, catalogues, indexes and
abstracts.
EPA reports will be transmitted quarterly.
Environment Canada reports will be transmitted
bimonthly.
Reports will be transmitted to agency coordinators
by the Scientific Attache in the Canadian Embassy
in Washington.
EPA reports will be on microfiche. Environment
Canada reports will be in hard copy.

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25
Procedure #3 - Literature Searches
Coordinators:
Environmental
Protection
Agency
Nei1 Haley
Chief
Management Informa-
tion Systems Branch
Management Information
and Data Systems Div.
Environment
Canada
Parcel Mercier
Environmental
Management Service
DOE
Objectives:
Provide each Agency with access to the
other's specialized information services.
Definitions:
Literature searches will be provided in the
following subject areas:
air
noise
pesticides
solid waste
water
Transmittal:
Frequency:
Channels:
Telephone - mail
As required
EPA's Office of International Activities
and Environment Canada's Bilateral Relations
Branch will be responsible for initiating
procedures and establishing points of
contact in order that requests for searches
can be carried out directly between users.
Format:
To be determined.

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26
APPENDIX A
INTERNATIONAL ENVIRONMENTAL INFORMATION WORKSHOP
U.S. ENVIRONMENTAL PROTECTION AGENCY
ENVIRONMENT CANADA
December 10 - 12, 1973
EPA Headquarters
Washington3 D. C.
PROGRAM SUMMARY
INVENTORY OF EPA INFORMATION RESOURCES
INVENTORY OF ENVIRONMENT CANADA INFORMATION
RESOURCES
INTERNATIONAL EXCHANGE OF ENVIRONMENTAL INFORMATION
-	EPA'e International Documents Exchange Program
-	United Nations Environmental Information Program
TOUR AND DEMONSTRATION OF EPA LIBRARY AND
INFORMATION PROCESSING OPERATIONS AND EQUIPMENT
JOINT DRAFTING SESSION ON PROCEDURES FOR EXCHANGE
OF INFORMATION
Working Group t - Exchange of Timely Information
Working Group 2 - Exchange of Documents
Working Group 3 - Sharing Literature Search
Service and Source Materials
TOUR OF NATIONAL TECHNICAL INFORMATION SERVICE
(NTIS)
Mondayt December 10
Tuesday, December 11
Wednesdayj December 12

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APPENDIX B
INTERNATIONAL ENVIRONMENTAL INFORMATION WORKSHOP
27
AGENDA
Monday
INTRODUCTIONS
INVENTORY OF EPA INFORMATION RESOURCES
EPA Specialised Information Services
EPA Library System
INVENTORY OF ENVIRONMENT CANADA
INFORMATION RESOURCES
Water Resources Data Systems
Environment Canada Library System
Public Information
Tuesday
MUTUAL ENVIRONMENTAL INFORMATION AREAS
EPA Subject Areas
Environment Canada Subject Areas
EPA'S INTERNATIONAL DOCUMENTS EXCHANGE PROGRAM
PROGRESS AND DIRECTION OF THE UNITED NATIONS
ENVIRONMENTAL PROGRAMS' INTERNATIONAL
REFERRAL SYSTEM
TOUR OF EPA LIBRARY AND INFORMATION
PROCESSING FACILITIES
DEMONSTRATION OF INFORMATION PROCESSING
OPERATIONS AND EQUIPMENT
Neil Haley
Sarah Thomas
Marcel Mercier
Agatha By strain
Darrell Eagles
Dolores Gregory
Peter Wilson
Kathleen Carson
MelvCn Day
Sarah Thomas
Lester Needle
Wednesday
JOINT DRAFTING SESSION ON PROCEDURES FOR
EXCHANGE OF INFORMATION
Working Group I - EXCHANGE OF TIMELY INFORMATION
Working Group 2 - EXCHANGE OF DOCUMENTS
Working Group 3 - SHARING LITERATURE SEARCH SERVICES
AND SOURCE MATERIALS
TOUR OF NATIONAL TECHNICAL INFORMATION SERVICE (NTIS)
Springfi e lds Vi rgi ni a

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28
APPENDIX C
CANADA
ENVIRONMENT CANADA
Planning and Finance Serviae
WORKSHOP PARTICIPANTS
USA
ENVIRONMENTAL PROTECTION AGENCY
Office of Planning and Management
Peter Wile on
Bilateral Relatione Branch
Bemie Brule
Policy Planning and
Evaluation Directorate
Agatha Bye tram
Departmental Librarian
Darrell Eaglee
Director
Information Branch.
Fred Harnden
Coordinator
Computing and Applied
Statistics
Environmental Management Service
Marcel Mercier
Water Resources Data Systems
EMBASSY OF CANADA
Raymond Orr
First Secretary (Scientific)
Sarah Thomas
Chief
Library Systems Branch
Neil Haley
Chief
Management Information Systems
Branch
Lester Needle
Systems Analyst
Management Information and
Data Systems Division
Office of International Activities
Dolores Gregory
Director
Division of Visitor and
Information Exchange
Kathleen Carson
International Documents Exchange
Coordinator
NATIONAL LIBRARY OF MEDICINE
Melvin Day
Deputy Director
(U.S. Delegate to the Ad Hoc
Planning Conmittee for the
International Referral System
of the United Nations
Environmental Program)
DEPARTMENT OF STATE
Gil Kulick
Office of Environmental Affairs
Bureau of International Scientific
and Technological Affairs

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