RODS, Records of Decision on CD-Rom User Guide

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- 2 -
We hope that you find the CD useful. Your EPA contact for
general RODS questions is Jalania Ellis on (703) 6903-8884 or
EMail ELLIS.JALANIA. If you have any questions regarding the
installation or use of the CD, please contact our technical
support contractor at (703) 416-0703. Otherwise, the enclosed
Comment Card may be used to forward any remarks or suggestions.
We appreciate any comments you may have.
Attachments:
CD-ROM
RODS Brochure
Tutorial for DOS,.
Helpful Hints on Search Strategies
Tutorial for Windows
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Records of decision

wds Of decision
:%;; .¦ •;¦ vvV

Office of Emergency and Remedial Response
U.S. Environmental Protection Agency
March 1995
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Introduction To RODS on CD-ROM
Introduction
The CD-ROM contains the complete text of
the official Records of Decision (ROD) docu-
ments signed and issued by EPA. The CD
also includes attachments, images of site
maps, figures and data tables. The CD-ROM
allows easy searching by site name, loca-
tion, EPA ID, ROD issue date,' EPA region,
contaminant, and words and phrases ap-
pearing in a ROD document. Full text search-
ing of the entire ROD text is available and
images may be viewed directly.
Background
The purpose of an EPA ROD is to evaluate a
Superfund site with the goal of protecting
human health and the environment while
ensuring consistency of evaluations in con-
tamination and cleanup of all Superfund sites.
The ROD is a public document signed by the
appropriate Regional Administrator which
details how to cleanup, cost estimates, and
EPA's responsiveness to the public com-
ment summary.
The ROD may be litigated. Thus, it is impor-
tant to have all current updates to the signed
EPA decision. The ROD may be amended
with an Amendment or supplemented by
an Explanation ofSignificantDifference(ESD).
A Superfund site may have multiple RODs,
as each Superfund site may be further rede-
fined as Operable Units. This allows EPA's
decisions to evolve as new technology pre-
sents itself. Average cleanup time for a Su-
perfund site can range from 12 to 100 years.
The general public will be able to purchase
this CD from NT1S at 703-487-4650. Order
number PB95-593551GEI. Pricing informa-
tion is also available through NHS.
System Requirements:
Macintosh: Mac II or higher. System 7.0 or later.
PC DOS: 286 or higher, Windows 3.1, DOS 3.2 or higher.
Either system requires: 4Mb of RAM recommended, at least 2Mb of available hard disk
space and 1SO-9660 compatible CD-ROM drive
For Specific RODs Information, Call:
703-416-0703
For General RODs Information, Contact:
Jalania Ellis at: 703-603-8884
EPA Personnel may Contact Either Their
Regional Library or Contract Laboratory
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Search Fields Defined
Asearch can be conducted on site name, city, state, remedy selection, key contaminants
and the full text of the ROD. The searchable fields are defined below:
Beid
Description
Region
Region Number where the site is located
Location
City or state where the site is located. City and state can be
searched separately; if searched together, they must be
separated by a comma.
Site Name
Preferred name of the site.
EPA ID
Unique identifier at the site level.
Operable Unit
Identifier for a specific part or area of contamination on a
site. Use the browse panel to display valid operable units.
ROD Date
Date the ROD was signed. Either the specific date or a date
range may be used.
ROD ID
The NT1S order number to purchase a hard copy of the
document.
Abstract
Summary of the ROD, including a description of the site and
the primanry contaminates of concern.
Remedy
Description of the remedial action.
Media
Environmental media that are contaminated at the site
(e.g., surface water, soil).
Keys
Keywords and phrases found in a ROD.
Contaminant
Key contaminants identified at the site.
ROD Text
Full text of the ROD. It includes site history, cleanup and
enforcement activities, remedial alternatives that were
considered, as well as the rationale for the chosen method.
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Helpful Hints on Search Strategies
Supplement for CD Answer (RODS)
Welcome to the Office of Emergency and Remedial Responses' RODS on CD-ROM. You
will find this application both user-friendly and as current as possible. Hopefully, this
supplement, in addition to the general documentation enclosed with the CD, will be most
useful to you during your searches for relevant cleanup information.
In order to search for a particular term, enter the term by either using the browse window
(available by using the F2 function key) or typing in the term direcdy into the desired field.
Multiple search terms may be separated by logical operators (AND, OR, NOT), proximity
operators (ADJ, SAME, NEAR) in addition to the valid truncation symbols
Examples of these operators are shown below:
In general, the logical AND/NOT operators decrease the size of your result. The logical OR
operator increase the size.
Logical Operators:
Search Request
Arsenic AND Benzene
Field
Abstract
Result
Will find all documents that
have: Arsenic and Benzene in
the search field.
Chloroform OR PCP
Abstract
Will find all documents that
have: chloroform; PCP; or
both in the search field.
Incineration OR NOT
Soil washing
Abstract
Will find all documents that
have either incineration or
anything except soil washing
in the search field.
Other variations and examples are located in Chapter 3 of the search strategies.
Proximity Operators:
Proximity operators enable the user to search for documents based on the proximity of one term
to another. The valid operators are:
1
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ADJ
The search terms must appear within X words of one another.
SAME
SAMES
NEAR
The search terms must occur in the same field.
The search terms must occur within the same sentence.
The search terms must appear within x terms of each other. The order in
which they appear is irrelevant. If x is omitted, CD Answer will default
to 1. This operator works in the same way as ADJ.
Examples of proximity operators.are shown below:
Search Request
Clean* ADJ Level*
Field
Text
Text
Text
Result
Will find all documents that have the
words CLEAN and LEVEL within
one word of each other in the search
field.
Will find all documents that have:
Action or Specific or both in the
search field.
Will find documents that have:
cleanup levels and action-specific
with the same search field.
Action* OR Specific
Clean* ADJ level* AND
Action* ADJ specific
Range Searches
Range searches can be performed on numeric fields (ROD date) only. You can search for a
range of dates, all dates greater or lesser than, or all documents with no entry in a field.
Examples of range of searches are shown below:
Search Request
Field
Result
1984 TO 1993
ROD Date
Inclusive within the defined date

range.
1984..1993
ROD Date
Same as above
>1989
ROD Date
All documents greater than the

specified year range.
>=10/01/87
ROD Date
Less than or equal to the specified

date range.
2
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CD ANSWER FOR WINDOWS
USER'S GUIDE
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Table of Contents
Structure oltlie Documentation 1-1
5|jcaal Symbols, Keys and Terminology 1-2
Selection - 1-5
Chapter? Installation .nut Start-Up — 2-1
I lanliv,ire •mil 0|icratmg System Requirements 2-1
Graphic Display Devices and Printers 2-2
132-Coluinn Display 2-2
The Instnll.-ilion Program 2-2
Starting CD Answer (or Windows 2-1
Chapter 3 Search Strategies _ 3-1
Uil'jK.il Ojxiralori 3-3
Proximity (J|icr.iliirs - 3 6
truncation Symlwls - - 3-9
fringes and Phonetic Searches .... 3-11
fxample Se.ircli Rci|iicsls - 3-14
/;xruilii>(} a SfMri.li 3-15
Chapter 1 1 lie CO Answer Menu Itar 4-1
Accelerator Keys 4-1
Mnemonic Stltxlion .. . ... 4-2
CD Answer Maui Menu Bar _ — 4-2
Hie 4-3
0|)cii Application - - 4-4
Close — 4-5
Exit 4-5
Options .. 4-6
Help .. . . - 4-7
Table cf Contents I
Search Window Menu Dar — — 4-8
Load, Save and Clear Query — 4.9
Edit - - ... 4.9
Cross-Reference Searching 4-10
Connection — — — - 4-11
Simple Mode - - 4-11
Editable Mode 4-12
Options 4-13
Search — .... . 4-13
Browse 4-14
Data — 4-16
Window — ............. — 4-17
Display Window Menu Oar —— —..... 4-20
rile .... - 4-23
Print 4-21
Doomicnt format 4-25
fields to Include — —... 4-25
What Range «... ... — - 4-26
Start/End at Document ff - - - - 4-27
Start/End at Image Page # — 4-2/
PogcEjeU — — '!-?«
Page Length - 4-28
Print Graphics - 4-28
Include Search Text — 4-29
Include field Names 4-29
Print One 4-30
Export - 4-30
Export Type - 4-31
Document Formal - 4-34
(lelds to Include 4-34
What Range - 4-35
Start/End at Document 9 . - 4-36
Start/End at linage Page # — - - 4-36
11 Table of Contents
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I'agc C|ccl - 4-36
I'aj'jC Length - - 4-37
Include field Names 4-37
Include Search Text - 4-37
Directory and Output File - 4-37
Options - 4-38
Display 4-38
View 4-39
lull/List 4-41)
Image .- 4-41
Sort/Unsort 4-41
Jump - . - 4-42
Selecting Documents 4-43
Image Window Menu Bar 4-43
linage Options 4-44
Tatle of Contents 111
Chapter 11ntroduction
Tills document describes how to use your CD Answer® for Windows"
CD-ROM Information retrieval system. CD Answer® Is the retrieval
engine resident on each PC using Dataware software. The Windows
version of CD Answer runs under Microsoft* Windows", enabling you to
different search strategies, display sets of results in a variety of formats,
and view images with their corresponding texL
Tlds chapter describes the structure of the documentation and the
terminology, symbols and characters used.
Structure of the Documentation
Chapter X - Introduction
The Introduction describes (lie terminology, symbols and cluractcrs used
in this documentation.
Qiapler 2-Installation and Slart-Up
Cliapler 2 describes the Installation procedure for CD Answer for
Windows and how to start die program.
Chapter? - Search Strategies
Chapter 3 Introduces (he commands and options used In formulating
searches. It Includes an explanation of logical connectors, operators and
search parameters.
Chapter 4 - The CD Answer Command Line
CD Answer for Windcwt User'i Guide
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Help
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CD Answer for Windows contains ail uii-linc
help system (lint gives you information about
your current activities. You can gel oh-Iiiic help
at any lime by pressing 0
Tlie Return key execu les a command or confirms
an entry.
Tlie arrow keys move the cursor on llie screen
one diaracter In llie Indicated direction
The Escape key performs Iwo functions it
deletes the contents of the field in which tlie
cursor b located; and it brings you back to the
previous level. For example, if an error window
appears on llie screen, you can dose it with
Escape.
These keys move the cursor one page up or one
page dawn. They are primarily used to quickly
look through documents or lists
1 liese keys bring tlie cursor lo the beginning or
end of a row, a list, or a document.
Backspace deletes the character to the left of tlie
cursor.
Moves the cursor one word to tlie right in search
screens, and scrolls the screen to the right in
display screens.
Moves the cursor one word to the left in search
screens, and scrolls llie screen lo Uie left In
display screens.
CD Answer for Window* User's Guide
Selection (-S
foil Tlie Delete key deletes llie character marked by
llie cursor.
Nolo: Tlie Individual lceya on your keyboard may have slightly different labels
Selection
CD Answer for Windows is compatible with standard Microsoft Windows
mouse selection methods. Use the left mouse button to select items unless
otherwise Indicated.
CD Answer for VWmiotM User's Guide
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Chapter 2 Installation and Start-Up
Hardware and Operating System Requirements
CD Answer for Windows has the following hardware and operating
syslem requirements. The data retrieval speed of CD Answer for
Windows Is partially dependent on the hardware. In general, the more
memory and hard disk capacity you have, the better pcrfomiance you will
experience.
I Urdware IBM PC-ATor 100% compatible willi 2Mb free
extended memory, 20 MU lurd disk.
CD-ROM drive with appropriate: lontiollcr ami
Inlcrfacc cable from I lllaclii, Philip? orSony, or
any other CD-ROM drive with ISO 9660 or I Iigli
Sierra compatible device driver.
Operating
System MS-DOS 3.0 or higher with Microsoft" Windows"
3 0 or higher. Microsoft Extensions
(MSCDDCEXE) to access the CD-ROM drive.
Recommended For the best performance, the following
configuration is recommended:
Use Windows version 3.1, load IIIMEM SYS (using
the line DEVlCE=MlMnM SYS In your config.sys
CD Answer for Wiruiows User's Guide
1-1 Graphic Display Devices and PrtnUrs
rile), and Install 5MARTDRV EXE (using the line
LNSTALL^SMARTDRV.EXE in your conllgjys
file).
Graphic Display Devices and Printers
CD Answer for Windows supports all grapWc display devices and
printers supported by Microsoft Windows versions 3 Oand 3 1
132-Column Display
CD Answer for Windows will support 132-column display with the
following hardware and software configuration:
• Multi-frequency VGA monitor
• Video card and utility lliat support 132-column display
Tlic 132-column display Is especially usclul for COM (Computer Ontpul
Microfilm) applications because It allows you to view lliecnliie wullli of
Die text on one screen.
Note: You must switch lo the 132-column display mode (using software
supplied willi your display adnplcr or 0|x.'n»liiip,
-------
7he /)»fitlfrtro|-r.Tin dlik In yuiir floppy disk Jrlvo (c
A: 0
Tlien type.
INSTALL 0
3. Alter the start-up message, an Installation screen appears Follow the
instructions on the screen. After you.have entered liie drive on wluch
the application should be installed, you are asked for the directory
name where you would like the application to be installed To accept
the default directory \CDAWIN), press 0.
4 The system then asks where your Windows software is installed
Cuter tlic drive and directory The default directory is \WINDOWS.
5 Next, the syslcm asks for your CD Answer driver path "litis is (Jig
location of the application you will be running under CD Answer for
Windows. Tor example, if you are running an application from your
CD-ROM drive, enler the letter assigned to Vlie drive by Microsoft
Extensions ((or example, D:\). If your application is installed on liard
disk, enter the pathname. If you later want to run an application in a
different location, you can edit the _dw_ cfg file located m your CD
Answer (or Windows directory (C:\CDAW1N by default). Use any
lent editor to open tlie fitc and edit the first line of the tile Tor
example, if the line Is Dilvet-"D: and you want to cliange to
dnve F S, cliange the line to read Drlvec~"F: You must enter all
path information in the Driver line In uppercase letters
CD Answer for WimJowj Ustr't Guuk
2-4 Starting CD Answer for tVirufonn
Starling CD Answer lor Windows
During (he Installation procedure, the files necessary for your CD Answer
for Windows application are Installed In a directory called \CDAWIN on
your hard disk. Al the same time, a batch file called cdawliubat Is oca ted
In the root directory of the drive (he application was installed on.
Tills batch program slarts the application. After turning on your
computer, type cdawin in the root directory at the DOS prompt and press
0.
CD Answer for Windows will produce an error message if there is not
enough space on (he hard disk.
When you start CD Answer for Windows, tlie system displays the primary
window, which has a Dataware copyright message at tlie bottom. Tlie
system then displays a dialog box with a list of applications.
Tlie firs! operation you perform Is lo select the application you want lo
work wilh. When you select an application from the dialog box, the
system opens a Search Window, wiuch contains Hie default search screen
for the application. This is where you enter search requests. Chapter 3
describes how to enter a search strategy in CD Answer for Windows
CD Answer fir Windows Ustr't GuLU
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Chapter 3 Search Strategies
After sl.irlinjj CD Answer for Windows and selecting nn applic.ilmn, llie
So.ircli Window .i|)|W.irs litis window contains llie dcfnull search screen
for llie application and the Search Window Menu Bar al the lop of llie
screen llie title in llie Ulle bar of the Search Window is llie name of the
search screen See Ihc section Windows in Chapter 4 for a complete
discussion of liow the CD Answer for Windows windowing system
works This chapter describes how lo enter search crilena in a search
screen.
An example search screen Is shown in Figure 3-1.
CD Answer far Windows User's Guide
3-2 Chapter 3 Search Strategies
• Figure 3-1: Search Screen in CD Answer for WmJomj
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The cursor Is located al the beginning of the first search rectangle. A
search rectangle Is the area on Ihe screen where search requests are
entered In CD Answer for Windows.
You can move between search rectangles In the search screen by clicking
on a rectangle (or by using the 00 keys or IpbUpK A scroll bar on
the rightmost border of the search screen Indicates whether there are
search rectangles above or below the visible screen.
CD Answer for Windows Use's Guide
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I 1 J
1o se.irch for an ilcm in the database, you enter a valid search request into
one or mute search rectangles A valid search rcijucM contains one or
more search terms, where a search lenn can be a word or a siring Multiple
search lcnns may be separated by tog i oil operators, proximity operators, or
blanks A search request may also contain truncation symbols, parentheses,
or ^notation marks Cadi of these search elements is described in the
subjections below.
Logical Operators
Logical operators enable you lo search for records In lite database based
on more than one lerm For example, you might have a search screen that
lus the rectangle Currency You might want to search in Litis rectangle (or
dollars or pounds You can enter both items in the rectangle, separated
by an OR. This enables you to search for records that contain either term
Suniljrly, you might want lo sc.irdt (or records tlinl contain both terms. In
this case, you would use an AND lo connect the tenns
You can also search for records that do not contain a certain term. For
example, you might want to search for all records except those that
cuntain pouiids in (he cunency rectangle. In this rase, you would put a
NQI upcrator in front of pound in the currency rectangle.
The logical operators in CD Answer for Windows arc as follows You can
use either the spelled out operator, such as AND, or the symbol for the
operator, such as +. The symbols for the operators are shown in
parentheses following the spelled out operator.
AND (») The search teems must occur together m the
search rectangle.
OF1 (J Either one or the other or both of the search
terms must occur in the search rectangle
CD Ansxeer for Wintfoo* ilia's Guide
3-4 Larval Oyxndorj
MOT (• or o) NOr can bo ujed atone (for example, HOT
Boston) lo locale all tecordi tliat do not contain
the search lenn, or It can be used ai a connector
(for example, Boston AND HOT Brookline or
Boaton OR MOT Hew York)
WITHOUT Same as AMD HOT.
Hole: Double quotes surrounding a search term ("") disable recognition
of logical operators (for example, "AWD " searches for the word and).
Double quotes also Instruct CD Answer for Windows lo look (or the
search lerm In the line index first, If one Is available.
The system Interprets logical operators from left lo right, and performs
operations In parentheses first The examples below illustrate these rules
Some examples of search requests using logical operators arc
Search Request
Jonas OR Smith
JONES,SMITH
Simple
Rectangle
Name
Name
Result
Will find all records
with the name Jones,
Sunlit or both in Ihc
name rectangle.
Same as above The
comma Is a symbol
used to represent
OR. If you want lo
search fora term
willi a comma in il,
for example Jones,
Fred, you must
¦ CD Answer for Windows Iho'i Guide
-------
Lo^tmf O;**tafor» 3-5
snrroiiiul the term
by duitblu <|
-------
rTO 11nII!y Ojtrtalors 3-7
newspaper database in which yoil want to (hid .ill records Hut have a lillc
rectangle witli the words SENATE and DUDGET witliln 5 words of each
other
Proximity searches also enable you to find records In which the specified
terms appear together In the same sentence Tor example, in the
newspaper database you might want to find all records lli.it have the
words HEARING and CLOSED in the same sentence
A proximity search can be particularly useful if you liave an application
Willi only a word index but want to find somebody based on the first and
last name. For example, if your newspaper database is indexed only by
word, then the term GEORGE BOSH will not be included Cach term will
be included separately GEORGE and BUSH. Therefore, to seardi for
George Dush you would have to search for GEORGE AMD BUSH. Tins
search will return each article lliat contains George (for example, George
I lamson) and Dusfi (for example, Barbara nush) together I lowcvet, you
can use a proxinuty search to search for only Ihc Georges Hint apfiear
willnn 1 word of llie term Uush. The seardi syntax lor this search is
GEORGE/ydJ1 dush. The example section below indudes litis seardi.
I lie valid proximity 0|>cr.ilur3 arc:
ADJ«Jt> The search terms must appear wtllun x words of one
another in the seardi rectangle, where x is a number. For
example, THIS ADOS THAT will find all records in vvhicli
the word THIS appears within 5 words of the word
THAT in the search rectangle The order in which the
words appear is important Hus option is available only
if word positional information was specified. If x Is
omitted, it defaults to 1.
CD Answer for Wirufotvs User's Guide
%S PfOJrnnity Operator!
SAME The icarcli terms must occur In the same icctangle
Available only if field positional information was
specified.
SAME] The search terms must occur in the same sentence.
Available only if sentence positional information was
specified.
NEAR«x> The search terms must appear within x terms of one
another in the search rectangle. The order in which they
appear is irrelevant. Available only if word positional
information was specified, if x is omitted, it defaults to
1.
NEARS The search terms must appear witlun x sentences of one
another In the search rectangle. The order in which they
appear Is Irrelevant. Available only if sentence positional
Irvfcmxatlan was spedlvcd. l( % is omitted, it defaults to
1.
"" A blank space is Interpreted depending on the defaull
search selection for tills seardi rectangle.
Sonic examples of senrdi requests using ptoximlly operators ate
Sample
Search Request Rectangle Result
GEORGE ADJ1 BUSH Text Will find all
records that have
the words
GEORGE and
BUSH witlun one
word of each
other in the text
CD Answer for YKndtrws Usa't Guide
-------
Tntnctilwn Symbc.
rectangle. In this
case, tlic ordi'r Is
Important so you
would use ADJ1
Instead of
NEARl.
PEACE HEAR 10 MARCH Title Will find all
records IIliI have
(lie words PEUCE
and MARCH
within 10 words
of eacli oilier in
the title
rectangle. The
order in which
tlicy .lpjionr docs
not mailer.
Will find all
records that Iwvc
(lie word*
IIKAHItW.md
CLOSED within
the same
senlence.
Truncalion Symbols
You can use truncation symbols to search for terms based on partial words
or entries. For example, you can search (or all names beginning with
llAlutrs, such as Harrison, Harrisburg, and so on. You can also use
truncation at tlic beginning of a word, so tluit you can scaicli for all names
ending in SOU, such as Joluisoh, I tanson, and so on.
IIEAIUIIG S/1IIE3 Text
CLOSED
CD Answer for IVindomt User's Guide
3-10 Truncation Symbols
Truncation searches are useful when you are searching for abbreviations.
Tor example. If you want to search for all occurrences of the slate uf
Michigan, you can enter MI with truncation. This will lind all
abbreviations of Michigan as well as complete speUings.
The valid truncation symbols are:
* (asterisk) Replaces any number of diaracters In the
search term. It can come al the beginning,
middle or end of a search term (for example,
SMITH* or «BURG). No more than two
occurrences per term are permitted.
7 (question mart) Replaces one character in the search term. It
can be repealed and come anywhere in the
search term (for example, 4377765).
Some examples of search requests us big truncation arc:
Search Request
3231557
Sample
Rectangle
Telephone
Result
Will find .ill /
-------
Htiityts anil Pltoticiic SfurcfiM 3 I1
Telephone Will find all 7-dlglt
telephone numbers that
begin with 3, followed by
any digit, then 32, followed
by any digit, then 5, and
then any digit.
Slate Will find all occurrences of
words beginning with HI in
the state rectangle
Text Will find all wards that
have ABLE In the middle,
such as DISABLED,
EtlABLE, and so on.
Ranges and Phonetic Searches
There are several oilier types of searches available In CD Answer for
Windows. You can search for a range of numbers or dates, all numbers
greater than or less tlian a specified number, all records Willi no entry in a
rectangle, and all records with an entry in a specified rectangle
In addition, there is phuticlic searching capability so lli.il y
(using the p(iqnclic index, if available) Pur example,
LIKE Maye r looks for Mele c, Maye c, and Meyer.
< Less tlian x, where x Is a number.
3*33275?
HI*
•ABLE*
CD Answer for Windows Uteres Guide
3-12 Ranges and Phanelic Searches
>
O <*>
>s
«*>TO«y>
.
NONE
ALL
Greater than x, where x is a number.
Less than or equal to x, where x Is a number.
Greater than or equal to x, where x is a number.
Range search. Inclusive, where x and y are numeric
search terms-
Range search, inclusive, where x and y are numeric
search terms.
Not equal to x (the o symbol is the nol operator),
where x is a number.
Finds all records where the field Is empty. 1/ you
have several tags in one rectangle, the system finds
records for which none of the fields referenced by the
tags have data.
Finds all records where the field is not empty.
Some examples of search requests using the entries above are:
Search Request
10000..12999
10000 TO
12999
LIRE Smith
Sample
Kcclmgle
Zip Code
Zip Code
Name
llrsull
Will return all records with
a number between 10000
and 12999, Inclusive, In the
zip code rectangle.
Same as above.
Will return all phonetic
equivalents to Smith, such
as Smyth and Smylhe.
CD Answer for Windows Uses'i Guide
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Wjlifjjts awl Phottrltc Sm/chej 1.|J
>- 25 AiiioiiiiI Will ictutii .ill records llint
luive a number greater tlian
or equal to 25 in lite amount
rectangle.
1900* to Dale Will return all records tliat
1923* have entries iu a date
rectangle between 191X1 and
1923. Note tli.it you do not
have to include the month
and day information, you
can use a wildcard to
represent that information.
JJUM TO MAR* Dale Error. You cm not search
for a range of dates based
on months alone. If you
wanl lo be able to search for
all records that have entries
in the date rectangle
between January and
March for the complete
span of days and years In
your database, restructure
your data so that you can
create a separate field for
month., You can then
entering J All TO MAR in the
month rectangle and ALL m
the year rectangle
CD Answer far Windows User's Guide
3-14 CjantfAe Sritrrh H/gnnfJ
Example Search Requests
You can combine all of the above operators into complex search requests
In order to mulct your search. You can further restrict your search by
entering search requests In several rectangles.
Some example searches are:
Search Request
10000 .. 12999 OR 45000 .
7 8000
{GEORGE "AND" BARBARA)
ADJ3 BUSH
"FINANCIAL BURDEN" AND
TAXES
Sample
Rectangle
Zip Code
Text
Text
Result
Will find all records
with numbers
between 10000 and
12999 or <15000 and
78000 in the zip code
rectangle.
Will find all records
willi Hie phrase
George and Barbara
llnslior IliiUira aiul
George Uush.
If there is a line
Index, this will result
in an error. You
cannot search for a
phrase connected to
a word with an AND
because the system
cannot search a line
Index and word
Index at the same
lime. To perform
CO Answer for Yfindews Ufa's Guida
-------
Krrcuttiitf a Smith 3*15
Ihls search, you
vjo«i1i1 have to enter
"FINANCIAL
BURDEN" A!ID
"TAXES" This
would find all
records with lite
phrases "financial
burden" and "taxes"
in Uie text rectangle.
Executing a Search
To execute a search, enter a valid search request Into a search rectangle or
rectangles and select the Data option from the Search Window Menu Bar
(or press0). Then select Evaluate from thai menu
A blinking number appears to tlic right of the search rectangle. 11ns is the
estimated numberof records that meet the search criteria for this search
rectangle.
When llic search 13 completed, llic filial number of found recouls tli.it met
Hie search criteria is displayed lo llic right of the search rectangle llic
total number of the records tliat nict llie search criteria for all search
rectangles is displayed in the Connection Window at the bottom of the
screen Tlus is the number of records In Uie found set. Use
Da t a /Display ((22)-D) to display the records in a found set (see llie
section Display Window Menu Bar In Chapter 4)
Chapter 4 also describes how to use tAe Drowse ivlndow to select search
terms.
CD Answer for Windows User's Guide
-------
Chapter A The CD Answer Menu Bar
This chapter describes the commands available on the CD Answer Menu
Bar al the lop of the screen.
Accelerator Keys
Mary menu items In CD Answer for Windows have associated accelerator
leys. Accelerator keys enable you to perform the action associated with
the menu item without using pull-down menus The accelerator keys are
listed on the menu next to the Item. Typically, an accelerator key is the (2d)
ortshi) key followed by the first (or in some cases second) letter of llic
menu item. To perform (lie menu I (em action, press the keyclwrd.
The following accelerator keys are available:
©-P
File/Print
(E)-o
FiJc/PrinI One
©-x
Tile/Export
0-0
File/Exit
(sm)-©
Edit/Cut

Edit/Paste
©-0
Edit/Copy 1
©-S
Options/Search

Options/Display
©-H
Options/Image
CD Answer for Wiitdonu User's GuiiU
<-2 CD Answer Matrt Mrrtu Bar
Urowsc/Word
(w)-B Drowse/Entries
fcS)-D Data/Display
Ca-r View/Full
f5|-fc View/List
fail-1 View/[mage
f551-fFi) Windows/Cascade
[smI-Im! Wtndows/Ttle
0 Help
Mnemonic Selection
Many menu Items In CD Answer for Windows also have associated
mnemonic selection keys. Tills U one key associated with llie item that
enables you to select a menu item williout using the mouse (or arrow
keys) to select Ihe item from Uve menu. Mnemonic selection differs from
accelerator keys In llwt >1 mnemonic key only selects tlic menu Jleni, il
does nol perform the menu arllon. Tlic menu vvilh the item you wanl
must be open for you lo use the mnemonic selection key for tlic item
Mnemonic selection keys ire underlined within the menu Items on tlic
menu.
CD Answer Main Menu Bar
Before you open an application, you are located in the CD Answer Main
Window. The CD Answer Main Menu Bar has the following items-
CD Answer for Windows User's CuUe
-------
File 44
File
Ellc 0|>en and close applications, perform print
and export operations, load and save queries,
and exit the program.
Options Open a search, display or Image window,
diange languages, or change screen formats
Help Get context-sensitive on-line help
These menu bar options are described more fully in the sections below.
When you select File, the system displays a menu with the following
options:
Open Application.
£Iom
Print-
I'flril O/jc..
Ei port-
Save Query
Open an application.
Close (lie active application and all its
associated windows.
Print items from a display or image
window (only active when in a display
or image window).
I'tial a single record or a single iiwgo
from a display or image window (only
active when in a display or image
window).
Export items from a display window
(only active when in a display
windoM-
Save llie current search criteria to the
current file (only active when in a
'search window).
CO Answer far Winioiw User's Guule
Save QuinrM-
LoadQuwy-.
Clea[Qutfy
Load Sailings
Sage Sailings
Ejll
Aj)out
Save the current search criteria lo a
specified file (only active when In a
s ear civ window).
Load (lie search criteria in the specified
file (only active when in a search
Window).
Clear the current search criteria (only
active when in a search window).
Load a set of previously saved dialog
box settings (only active when in a
display window).
Save the current set of dialog box
sellings (only active when in a display
window).
dose all applications and exit CD
Answer lor Windows.
Get information about Windows.
1 lie options available In (lie CD Answer Main Window jic ilcr.ci ilx.il
below. For options available in llie search, display or image windows, see
the corresponding sections {Search Window Menu Bar, Display Window
Menu Bar, and Image Window Menu Bar) later in this chapter.
Open Application
When you select Opan Application, the system displays a dialog box
for you to select the application to open. The dialog box has four entry
areas:
WtnArtra Uter't Guide
-------
rat 4
Application Displays llic name of llio current
application. If no application is open, it
displays the name of the default
application.
Directory A non-editable field containing tlie
name of the current directory.
Directory Ust A window containing the list of
available directories. Use tins window
to select a directory.
Application Ust A window containing Die list of
applications available ui the current
directory. Use this area to select the
application to open.
Sclccl OK (or press Q) lo open llic sclcclcd application. Sclcit cahcei.(or
press d3) lo cancel llic operation. When you open an application, llic
syslcm opens a Search Window containing Uiat application's default
search screen.
Close
10 close an application and all of lis associated windows, select close. If
you liavc another application open, tliis will become the acUve application.
11 you I lave no other applications open, the system will display Ute CD
Answer Main Window with no other windows. You can open anotlier
application using Open Application.
Exit
Use Exit (©-©) to exit CD Answer for Windows and return to
Windows.
CD Answer for Windows User's Guide
Options
When you select Options, the system displays a menu with the following
options:
Search Displays a list of search screen names.
Select a name to cause a new search
screen lo be drawn in the search
window (this selection Is active only
when you are in a search window).
J2teplay Displays a list of display screen names
Select a name to cause a new display
screen to be drawn in the display
window (this selection is active only
when you are in a display window).
|magi Displays .1 list of linage options (Ihn
selection is active only when you are ui
an image window).
Menu Language Enables you lo diangc the current
language for Ihe menus and user
Interface. Wlicn you sclal Menu
Language, llic system displays llic
current language In the first field
(non-editable) and displays a list of
possible languages lo choose from in
the second field. To diange the
language lor menus and the user
Interface (but not search and display
screens), select a new language from
the list.
CO Answer for Window* Use/l CuLU
-------
IMp 4 7
Mask Languaga Enables you (o change (lie language fur
the current search or display screen.
When you select Mask Language, the
system displays the current language in
the first field (non-editable) and
displays a list of possible languages to
choose from in (lie second field, 'lo
change the language for llie current
search or display screen (but not menus
and the user interface), select a new
language from the Usl
Help
When you select Help (@), you get a menu with llie following choices'
Index Alpliabctical lis I of all help index
entries.
&eybond Describes key assignments.
Using Help Describes how lo use Ihe help system.
You can get on line help at any lime by selecting 0 The help messages
displayed are a combination of live CD Answer for Windows help and
your application specific help messages. The messages are contained in
two files.
. contains field help messages
_DW,. contains CD Answer for Windows function help messages
You can modify either file lo laitor the help system lo your filial
application.
CD Answer for Windcms User's Guide
4-8 Saudi WiruigLP Mctu Bar
To get a listing of key assignments, select Keyboard. To get a list of help
index items, select Index.
Select Using Help lo get a description of how lo use lite help system.
Search Window Menu Bar
When you open an application, llie system automatically opens a Search
window, where you enter your search information. The title bar for the
window contains the name CD Answer and the name of the application.
The Search Window is split into two child windows: a window containing
the search screen formal; and a window used for entering connection
information (described in (he Connection section below). The Search
Window Menu Bar has tlie following Items:
flit Same as for CD Answer Main Menu
Bar, but Ihe Save Query, Save Query
As, Load Query, and Clear Query
options arc also acllve.
fdll Cut, paste and copy operations, and
connection operations.
Options Only Ihe Search ami Mask Language
options are active.
fimrM Drowse index items.
fiatt Evaluates a search using Uie current
search strategy, and creates and
activates a display window. Use this
option to perform the search and lo
display the records found from a
search.
JKndow Perform windows operations.
CD Answer for Windows Ustr't Cuiit
-------
Search VVrmJotf Menu Bar 4-9
Help Same ns for CD Answer Mam Menu
Dnr.
File
The File menu contain* the same op Lions as the CD Answer Main Menu
(Jar. However, In a Search Window llie options for saving, toadnig, and
clearing a query are active. These options are described below.
Load, Save and Clear Query
You can use these options to load, save arte) dear search criteria. For
example, II you have a search strategy that you want lo use often but is
time-consuming lo type in (several terms in several rectangles, for
example), you can use Sa ve Query lo save the search strategy and then use
Load Query lo load the strategy when you want to use it again. The
ojibons are:

Save Query
Slores the current search strategy under the

current file name.
Save Queiy^s
Stores the current search strategy under a

spcaficd file name.
Load Query
tjoads a previously slorcd search strategy into

the search wuldow.
£lear Query
Clears the current search strategy.
Edit

When you select edit, the system displayf a menu with the following
choices.
£ui (s3»H55) Cut deletes Ihe currently
marked item and places It on the
Clipboard. To mark an area of text lo
CD Answer fir YfinJem User's Guide
4-10 Search YfmJow Menu Bar
cut, click Ihe mouse at Ihe beginning of
the area and drag the mouse to
highlight all the text you want lo cut.
Then select Cut to cut the text.
Easts (sw«i-(ig| Taste places the current
contents of the clipboard Into the area
marked by Ihe cursor. To paste the text
currently on the clipboard, dick the
mouse where you want to paste the
text and select Paste.
Cojm (22)-© Copy places a copy of the
currently marked item on the
Clipboard. To mark an area of text lo
copy, click Ihe mouse al Ihe beginning
o( the area and drag the mouse lo
highlight all Ihe text you want lo copy.
Then select Copy lo copy Ihe text.
Connection Use Connection to select and edit
conncdiom lo use between search
recta uglci for searching, lliis option Is
described in detail in the Connections
subsection below.
Cmss-RotemncB Searching
You can use the Cut, Copy and Paste commands to perform
cross-reference searching between applications. Cross-reference searches
enable you to select a word or phrase from a record display screen and
search for other records that contain that word or phrase. For example,
lefs My you have two applications lhal contain newspaper articles. You
might want to Search far a headline from one application in another
application.
CD Answer for Windows Uier't Guide
-------
Satrcli Window Menu liar 4-1
I o |>CI lonn (lie cross-reference search, first select llie wo id or phrase you
iv i 111 lo use for cross-rcfcrence searching (oilier using Oil or Copy) Then
muvc lo llie search window of Uie other application and use Paste locopy
the search term mlo Llie search rectangle you want. You can llien use
U^U/Lvaluatc to pcrlortn llie search in tliat application.
Connection
List* (lie Coniicclmn window lo select the connector you want to use lo
unmeet your search rectangles This is not llie s.imc .is the conncctiir used
liel ween search lernis in llie sanic search rectangle. Tlic Connector for
between rectangles determines the searcli behavior when you enter search
terms in several rectangles The default rectangle connector is AND Tlie
operators AND, OR. or WITHOUT can be used lo connect Individual
search rectangles.
You can use Connection in either Simple or Editable mode. You set Uus
option using the Opiions/Scardi dialog box (desenbed In the Ojiiions
section below). Tlie sections below describe how Connection works in
each mode.
When you select Connect, ion and you .ire in Simple mode, llie cm mil
logical connector will be displayed al the left of each search rectangle tlial
contains an entry, and each search rectangle entry will be surrounded by
parentheses.
To change the logical connection between search rectangles, move the
cursor to a search rectangle containing a search term and press the right
mouse button or press the spacebar The system displays a list of
o|ienilors lo dioose from. Select llie logical boolean connector you want
An example is shown in Figure 4-1 .
CD Ansmr for Wim/ona User's Guide
4-12 Search Window Menu Bar
~" ITgnrc 4-1: Connrcttnri r.vnm/fle
D.I. DmmniHT or emmu
mm (hd inimn mict
WIM Mia PILE - C&-SW1
If llie default logical connector AND is valid for all search rectangles, no
connection operator or connection name will be shown in the Connection
line.
Editabla Mrxln
When you select Connection and you are in £dl table inode, Llie system
enables you to edit the connection line al the bottom of llie screen. Enter
the connection Information using the following syntax:
[<£ield nama>] [<£iold nama>)
CO Answer for Window* User's Guide
-------
Search IVinrfouj Menu Bar 4-1
Tor example:
(Patent Mumbor] WITHOUT [Assignee Code]
You can use the following keys when editing the connection line:
00 Use the arrow keys to scroll left and right in
(Jie connection line.
Use (b9-Q to delete tlic entire contents of the
0 connection line.
toS) Use this key to delete single diaracters.
Options
When you are in a Search Window, the only active ilenis on the Options
menu are Search and Mask Language. The Mask Language option is
described in (he CD Answer Main Menu Bar section earlier in litis clupter.
1 he Search option is described In the following subsection.
Search
When you select Search ((s9-S), you get a dialog box containing the
following settings:
Search Formal
Search Mode
The default search screen for tliis
application. You can set the
de/aul( screen to any available
search screen. Press Uie spacebar
to hst the available search
screen(s). lite screen you choose
will be ihe default screen for
entering all search requests.
This field can be set to exact or
extended. Exact search mode
causes the system to search for
CD Answer for Yfindnms User's Cuute
Search Window Menu Bar
only llic exact srarch term as il is
entered Extended seardi mode
causes the system to conduct
extended searches that locate all
components of the search term.
Including acronyms and
hyphenated terms. Use tlic ©CD
keys to toggle Uie choices.
Connection Typ® Simple or editable. Press (he
ft)® keys to toggle between the
choices. The difference between
these connection types Is
described In the subsections
Simple Mode and Editable Mode in
llic Connection section earlier in
tliis chapter.
Starch only after «Enl«f> Select this box if, using keyboard
mode, you want live system to
perform a search only after
pressing 0. Otherwise the
system peifouns a search after
leaving a search rectangle with
the ©0 keys.
Browse
The Drowse option enables you to look at the list of index terms available
for a search field.
If a search field has both a word and Une Index, the system will display a
menu with the following choices when you select Biowae,
UtordS ESIW Individual words from a word index.
CD Answer far Wirtdatm Usa't Guide
-------
Searcfi Window Menu Oar I-IS
fntrles (5n)-C Complete entries from a line index.
When you are viewing an index Us I, you can copy any term from the list
into a search ficlil as port of your search request. You can also type an
index term direclly Into the search field.
Select Words to get a word browse window, as shown in 1'igurc \-2 .
~ I ipvirL' '1-2 Word lirowse Window
|£J CD *a wri -1 SEAIICtfl |)Sm{
I He Ld'l Up Hon* Bwmt D»ta Window [jelp
U.S. BEFflFIHEMt OP CWWBCE 3
rnttHt in imoFiuiut optics -
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inLE. Item | S5 I 333J |
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With the cursor positioned in Ihe browse window, you can scroll the index
list You can also type the first characters of the index term and Ihe cursor
wiH move to the location in the browse window tliat is "alptiabetically
CO Answer far Windows User's Cuide
4-16 SrrtrtJt Window Ktrnu Bar
closest" to the characters) you enter. For example, if you type NA, the
system will scroll to the first word or entry beginning with NA. 1/ there Is
no word or entry beginning with NA, tlie system will scroll to Ihe first
word or entry beginning with N.
To copy an index tenri into a search field, position the cursor on the index
term and dick the mouse or press &. The term is copied into the search
field. You can then select Data/Evaluate from the menu bar to execute the
search.
If you want to exit the index list without copying an index item, press (fail.
You can also select multiple search terms from a browse window To
enter an additional index term into a search field, position the cursor in the
search field one space to the nght of the last search term. Select Browse
and then select an additional index term from the browse window Press
0 lo copy (lie new lerui mto the search field The iiov term will be
oimiictlct] lu the previous Icrnt by an OK connector You can cliaii|;c Ihe
connector by deleting OR and typing in a new connector (such as AND).
To replace a search term in the search field with another term from the
Index list, position Ihe cursor on Ihe term lo be replaced. Then select
D roxao and select« new Index term from llic list Press 0. 1 lie selected
loin will replace tiie previous term in the search field.
To select word stems (for example, TRAP •) from a browse window,
highlight the portion of the Index term to be copied to the search field.
Press 0 to move the truncated term Into the search field. A truncation
symbol (• ) will be appended to the nght of the stem.
Data
The Data option enables you to evaluate Die current search and to view the
found records after a search. The Data menu has two choices:
CD Answer far Windows User's Guide
-------
Srarth Witnlftin \1rnil I'tr 4-17
Evaluate Use this option to execute a search using tlie
current search criteria. When you select
Evaluate, the system searches the dal.ib.ise and
displays I lie number o( records matching the
search To then view those records, select
D1.3pI.Ay Yotican also select the Evaluate icon at
the butluiu of Die window to execute the search
Display (57'1-P Use tlus option to display the found
records. When yoil select Display, the system
displays either a list of found records, or a full
display screen showing one record if only one
record is found You can also select the Display
icon at the bottom of the window to display the
records. Sec llic section Disp/ay Window Menu tlttr
Inter in this chapter for a complete discussion of
display wmdow options.
Window
Tlierc tre many ways (o utilize multiple windows in CD Answer for
Windows You an have several search or display windows ojicn, c.ich
wtlli ,i different set of tveords You cm also use multiple windows duung
cross reference search to view all teferences to one index item.
When you start CD Answer for Windows, the system displays a window
with the CD Answer Mam Menu Bar. "lliis is the primary wtnciotv The
primary window is .11 ways present. The only way to close the primary
window is lo exit CD Answer for Window*. This window contains a
stains line along the bottom that displays prompts such as the title of the
acuve window, (he number of records In the window (it It is a display
window), and subsets of available accelerator keys.
CD Answer for Window* User's GuuU
4-18 Search WindoaMenu Bar
When you open an application, a Starch Window containing the default
search screen Is opened. This is a secondary window. All windows except
(he primary window are secondary windows. You can have multiple
secondary windows, enabling you to have multiple search screens and
display screens open at die same time.
Secondary windows are arranged in a hierarchy, with parent windows
and child windows A search window is a parent window, and all display
windows resulting from Uiat search window are child windows of that
parent window. When you perform a search from a search screen and
then use Display to display a record in a full or list display screen, the
display screen Is automatically put Into a new window. This window is a
child of the parent search window.
You can tell which window you are currently in (the active window) by the
title bar of the window. The title bar of the active window ls highlighted
After you lave performed a search mid displayed some records, yuu will
have one parent window and several cluiil windows (each ricw search
result is automatically placed in a new window). If you want to perform a
different search, you can either use the same parent window or open a
new parent window. If you want to look at two different searches on the
screen, you slioukl open a new search window.
Once you liavc the new window, you can perform another search Willi the
current search screen, or use tlie Search Options Search Format option to
select a different search screen for the window You can then perform the
search and display the records. The records will be displayed in child
windows.
You can use TUe or Cascade Windows to set the default behavior for how
new windows are displayed.
When you dose a window, the system closes all of its child windows. For
example. If you close a search window, all the display windows will also
be closed.
CD Aruxocr for Y/xniews User't Guide
-------
Search Wmtloin Menu IJar 4-19
Yoti cnn move, size and unvig.ite .unoiig windows using standard
Microsoft Windows commands Tlio Windows opUon enables you to
perform Ihe following window operations:
Cascade IsmaVfFs) This option re-draws all open
windows lo their full sizes and stacks tlium
on lop of each other. The active window In a
cascade display is the lop window
Jle djaJ-O Tile n<;w windows so llial no
wuidow covers another window's title bar.
The Tile Windows option causes the system
lo catcuJale the position and SLze for all open
windows in order to /it as many windows as
possible lnlo the primary window without
overlapping Ihe window boundaries. Jf you
try to fit too many windows inlu tlie primary
window, the system will lile them but not all
windows will be visible. When you select
Tile Windows, the active window will also be
tiled, but will not automatically be placed on
lo|). You need to cytlc Ihtuugli tlw tiled
windows to find the active window.
This option makes a copy of the currently
active window. The new window will have
the same a I tributes (contents, position, size,
default mask, and so on) as the currently
active window^
Tliis lines up your windows Icons in tlie
lower left comer of the screen.
Clone
Arrange |cc its
CD Answer for Windcm User'5 Guide
4-20 D}si>tny Winiiutv Klrnu Hrtf
There Is also a list of windows at tlie bottom of the menu The active
window lias a checkmaik to the left of 1L To move to a different window,
select the window from the lisL
At the bottom of the window are three icons for viewing the full (or list)
screen, returning to the search screen, and jumping to an Image The
double-headed arrow Icon enables you to move between List and Full
display. Select the left-pointing arrow to go to the Ust display. Select tlie
right-pointing arrow to go to the Full Display. Tlie eye icon returns you to
tlie search screen. Finally, the camera icon displays the image associated
with Ihe currently-selected record (If one Is available).
Display Window Menu Bar
Alter you have entered your search request and executed tlie search, you
can display the records that meet the search criteria. You use
Data/Display to open a display window to show the found records.
When you select Display from the Data menu, the found record(s)
appear on the screen. If there are multiple records in the found set, the
retrieval software will first display Ihe records in list screen formal An
example of a list screen format is shown in figure 4-3.
CO Answer for Window* User's Guide
-------
WtnJaHt AIswt H-ir *1 ?l
Figure *1-3:11st Scrceit J"ormat
cu Answer-riironrusn
File qdIt Option* view Window IJclp
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The list format displays each record using 1 to 8 lines of lite screen,
depending on the list screen. The cursor Is positioned on the first record in
Ihe found seL
Use the scroll bar on tlie left of the screen or tlie 00 keys or frnUpllPtOnl.
fn°"i»l- or f5n) lo move the cursor through Uie list of found records. To
display an individual record from the list In full display screen format,
position lhe cursor on the record and select Full from (lie View menu or
picss 0.
CD Answer for Windows User's Guide
4-22 Uu^gy Window Menu Par
If there Is only one record In the found set, tlie retrieval software will
display the record in full display screen format automatically.
At the bottom of the window are three Icons for viewing the full (or list)
screen, returning to the search screen, and jumping to an image The
double-headed arrow Icon enables you to move between List and full
display. Select tlie left-pointing arrow lo go to Ihe Lnl display Select Ihe
light-pointing arrow to go to the full Display. The eye icon returns you to
the search screen. FlnaMy, the camera icon displays tlie image associated
Willi tlie currently-selected record (if one is available)
Tlie Display Window Menu Bar lias the following options
E1U Same as for CD Answer Main Menu
Bar, except that the Pnnt, Pnnl One
and Export options are enabled.
Edit
Options
¥Kw
Blndow
Help
Cul, paste and copy o|>cratioiis. Same
as for lhe Search Window Menu Bar.
Same as for CD Answer Main Menu
Bar, but only the Display and Mask
Language oplions arc acllvc.
Giangcs llic display sciccn, enables
you to sort and unsort found records,
enables you to view images, enables
you to Jump to a specific record, and
enables you to select records.
Same as for Search Window Menu Bar.
Same as for CD Answer Main Menu
Bar.
These chokes are explained in more detail in (he sections below.
CD Answer far Wuubnn liter's Guide
-------
Pispfxy Winrtgw Mem* Hur 4 2J
File
When you arc In a Display Window, you can print and export records and
image) using the Print, Print One, and Export options You can also save
your Pnnt and Export dialog box settings using Save Settings, or load a set
of previously saved settings using Load Settings These options are
dcscnboJ in the sections below.
Prlnl
Use Print KSil-D to print all or part of tKe found set of records lo a
printer or a selected file. This option is only active when you are in a
Display or Image Window.
The Print dialog box has the following fields:
Document Formal
Fields lo Include
W/iaf flange
Start it Document t
End Bl Document I
Start at Image Page J
Selects a print, list, or display screen
format to be used far llic output
records.
Selects some cr all of the fields in each
found record for printing.
Displays a iticnu for you lo select wluil
part of tlie record set or image set you
want to print.
The number of the record at which lo
start the print.
The nuijiber of the record at winch lo
end the print.
The number of the image page at wluch
lo start printing images (if you specify
that you want to pnnt images)
CD Answer Jor Yfindowi User's GutJe
4-2\ Dltfl*y Wittd-var Menu Jar
End it ImsoePaa*!
Pafls Ejsct
PagtUngitt
Prim Graphics
The number of the Image page at which
lo stop printing Images (If you specify
that you want to print Images).
This option specifics when a form feed
character should be inserted into the
output so Hut the printer advances the
paper to a new page.
Use this option to specify the number
of printable lines you want to ha ve per
page. Enter the number you want in
the Geld.
Toggle between three choices Kea
(images only) to pnnt only llic
linages associated Willi llic record. Yes
(text + Images) lo print the Icxl and
Images of the record, and No (text
only) to pruil only the text of tlie
record.
Includ* Starch Tml Check tlib box lo jml one copy of (lie
search request lexl for the found
records at the front of your printout.
tndudt Ftofd Namt Check tills box to print field names as
headings.
Hie dialog box options are explained in more detail In Ihc following
subsections.
A/ter you have set your dialog box options, select P c lnt to initiate the
print. Select Cancel to close the dialog box without starting the print.
You can use fc^ll <*»«*] be used to abort the print process.
CD Attgtoerfor ttfru&rof User's Guidi
-------
Diifriay Witntdw Menu liar 4
Note: The Print option will not be available if no print screen(s) are defined. U
pmiler is not attached to your system, an error window will appear.
Document Format
Use Document Tomuit lochoose a screen format for punting Tlic
possible formats arc all pnnt formate and any list and display formats (It
arc enabled for printing Your records will be printed in (lie dioscit sere
formal
Select Document ronrat field to open a selection window Choose llic
Ioiin.it von want from the menu of available print, list and display soce-
Flelds to Include
The Fields to Include setting enables you to select the fields in the record
of the found set that you want lo print.
It will be possible to select any of the fields from (lie current Database
Definition for this language version, provided Itiat exporting permission
for those fields was enabled in Database Definition (that is, the Pnnt
column was set to Y).
jclccl Fin l(H t.o Inc.liide field too|>cn .1 sclcilion window lhesy.lt"
displays a lisl of available output fields, as shown In Cigun: 4-4 .
CD Answer for Windows User's Cu.
<•36 Pujrfoy Wtnrtotu Mtnu Bar
~ Figure 4-4: Fields lo Include

D»cum«nl formal OlSTVAY
field* te Indi
Wi»\ fUttf
Clftil •lOwuro *
Cm! '»l et
UHM rflm lie r*««t
f-od Ml frnifi^ t>&«J
IHH OiniOAIIOEX '' |
• IE <115 IW-IHrni* i
UHYLExmntwirrxicBs
M RUflftH CflMICWnSCUll;
IH I HE UIERUC 10 PH
utFjaJC 10 PMwtwi ft
HKD INC *£SUU IMC J
MrflRMlNfrilllfCl
liisur. Vi:ui
Assty'itr code
GI«itL'M*
-------
QiSftny Wuutoty Menu Wir 4
All Found Documents Prints all the records In the current set
(found from the most recent search reques
Current Document Trims only the current record.
Document nange Prints the documents starting at tlie numb
in the Stirl at document S held and endliif
with the number In tlic End at document!
field.
Selected Documents Prints the documents selected using the
View/Select Document option.
Current Image Page Prints the current image page only.
Image Page Range Pnnts the range of image pages you specu
in the Start at Page ff and End at Page ft
fields.
Slari/End at Document tt
The Start at Document 3 and End at Document # fields are used lo spedl
the range of records from the found set tliat are to be printed
(inter the miniljcr of tlic start and end document in lliu .lppiopmtc field
Nolu iluit tlic Start at IJoanticnl II area defaults tu the number of the
document yuu are currently viewing
Start/End at Image Page *
The Start at Image Page 9 and End at Image Page H fields are used to
spedfy the range of Image pages from the selected record tlvat are to be
pnnled. Tor example, if you arc pn(uing a record lliat has a 10-page
image, you can use these fields to prtnt only image pages 3 through 8
Enter the number of the start and end page in the appropriate fields. No
tlvat an entry ol 1 in the Start at linage Page ff entry area is unnecessary,.
this is tlic default-
CD Amu*r for YfinJcws Uar'i Gu
4-73 Dbffoy WIrvtom Menu Oar
If you are printing multiple records that have Images, the system will
override these settings and print all linage pages associated with the
records.
Pago Eject
Tltls option specifies when a form feed clvaracier should be Inserted into
the output so thai the printer advances the paper lo a new page. You get a
menu with the following choices:
After ovary document Insert a form feed after every record.
End Of paga Insert a form feed when there are no lines
left on the page.
If doctmwnt HOUld b< spilt Insert a form feed if there arc not enough
lines on the page lo fit tlic entire current
record.
Never Ptevenl a form feed from occurring.
Pagt Length
Use tills optlun tu sjiccify lite number of |uii\table litira yon want lo have
per page. Enter the number you want In the field. Tor continuous paper
such as labels, enter zero (0).
Print Graphics
Use this option lo spedfy whether you want to Include graphics In the
print.
The option toggles between three chokes: Yes (images only) lopnnt
only the Images associated with the record; Yes (text + images! to
print the text and images of the record, and Mo (text onlyl to print only
the text of llie record.
If you have an image, use the following combinations.
CD Answer for Windows liter's Guide
-------
Un;>f
-------
Dttftlny tVirnfotp Menu Hor 4-
Note:
Page Eject Tliis option specifics when a form fecc
character should be Inserted Ituo (tic
output to advance to a new page.
Page Length Use this option to specify the number
of printable lines you want to have pe
page. Enter Hie number you want in
the field.
Include Field Names Select llie box to export field names as
headings, or leave the box empty lo
prevent field names from being
exported
Select the box lo put one copy of the
search request text for the found
records at the front of your export.
The directory to be exported to.
The file to be exported to.
abort the export process.
¦ire explained In more detail in the following
Include Search Text
Directory
Output File
t5rtlln^«>l can be used lo
llie dialog box options
subsoc lions.
The Export option will not be available if no print saeen(s) are defined.
Export Typo
Use Export Type to choose the data formal for exporting.
Use the up and dawn arrow keys lo Scroll through llie Export Type
options.
The available formats are.
CD Answer for Windows User*s Cu
4-31 Winrfnw Mrmi Bar
Comma DellmlMd
Semicolon DeDiritod
FonraltsdTeil
ASCII Text
The contents of the fields selected in Held to
Output entry area will be exported In comma
delimited format Each field's contents are
delimited from the next by a comma Text
fields are enclosed in double quotes (" "X A
carriage relum/line Iced indicates the end of
record. This format can be used by many
popular mall-merge programs. Including
WordStar ta. The character set is Ihe IBM PC
character set (8 bit).
The contents of the fields selected in Field* to
Output will be exported in semicolon
delimited format. Each field's contents are
delimited from the ncxl by .1 semicolon Texl
fields are enclosed in double quotes ("'). A
carriage relum/line feed indicales Ihe end of
a record. This formal can be used by many
popular mail-merge programs, including
Microsoft Word llie character set is Ihe
IDM l'C diameter set (8 Ml).
Hie contents of llie fields selected in fields lo
Output will be exported in the format of the
screen In the Document Format entry area.
The character set of the output will depend
on the printer type you selected during
Installation of your product.
The contents of llie fields selected in Fields lo
Output will be exported in the format of the
screen In the Document rormat entry area.
This type differs from Formatted Text In that
no control or escape sequences are used
except for a carriage relum/line feed after
CD Answer far Window) Ustr'i Guide
-------
I WiHiffirn Mniu Mnr 4 \
e.idi Iiiic and a form feed at llic cihI of each
document. Note that (he fonn feed depends
on the Page Eject setting.
WordStar Text Tlie contents of the fields selected in Fields tc
Output will be exported lo a WordStar *" file
The diaracler set for output will be the
WordStar *n character seL
dB ASEJII(t) The contents of (lie fields selected in Fields tc
Output will be exported in d8ASHlil(+)
(• .DBF) format. Held names ate
autoniabcaJly included The cliaracter set is
the IBM PC character set (8 bit) The field
type (for example, text or tntege r) is
determined according lo llic lypc cnlncs for
each field in Database Definition held
widths can also be specified using Die Fields
to Output command.
Lolui The contents of the fields selected in fields Ic
Output will be exported in Loins 1-2-3""
format (* . WKS). held names will also be
exported Lf the Include field Names entry is
set lo yes The Lotus International Qiaracter
Set (UCS) wilt be used The field type (for
example, text or integec) is determined
according to the type entries for each field in
Database Definition.
DIF The contents of the fields selected in Fields Ic
Output will be exported in Data Interdiange
Format (DIF0*). The character set is the IBM
PC cliaracler set (8 bit).
CD Answer for IViidotn User's Guu.
4-34 Display Window Menu Bor
Fixed Field llic contents ol the fields selected In Fields lo
Output wilt be exported in fixed field format.
The default field widths are determined by
the width entries for each field in Database
Definition. The default field widths can be
overridden using the Fields to Output entry
Area.
Document Format
Use Document Format to choose a screen format for export. Your records
will be exported In the chosen screen format These formats affect only
export operations thai have the Export Type field set to ASCII Text or
WordStar Text.
Select Ihe Document Format field and choose I he format you want from
the menu of available print, list and display screens.
Fields to Include
The Fields to Include setting enables you to select the fields in Ihe records
of the found set that you want to export.
You can select any of llic fields from llic current Database Dcfniitiun for
llits language version, provided that exporting permission lor llicsc fields
was enabled in Database Definition Clliat is, the C column was set lo Y).
Field widths can be specified for dDASE tll(+), Lotus, DIF, or Fixed Field
output types.
Select Fialda to Include field and Ihe system displays a list of available
output fields. Select any field description lo highlight iL Only highlighted
fields will be exported.
For the dDASE HI(+), Lotus, DIF and Fixed Field export types, Ihe system
displays a Field Controls dialog box. The selections are:
CD Answer for Yiindom Uset'i Guide
-------
Dtspldy Window Menu flar 4-3
Enabled Select yes or no, (o enable or disable Llic export of the
field, res]>ccltvoly.
Width Enter a new width for Hie field. In I lie case of Lotus,
I lie wiiltli determines the column widltiinllie
spreadsheet and not (lie width of llic field iLself
Precision Enter llic precision to ivlitclt ti> cxjnirt dcauvil
mmibeis
What Honge
The What Range field enables you to select the segment of records and
images you want to export For example, you might want to export all tin
currently found records or tlie range of records specified by Hie numbers
in llie Start/End at Document # fields.
You get a menu with llic following choices.
All Found Documents
Current Document
Document Range
Selected Documents
Current Image Page
Image Page Range
Exports all the records In the current set
(found from the most recent search request
Exports only tlie current record.
Hxpotls tlie documents sl.uliiif, .il Hie
number in the Start at document II field anc
ending Willi tlie number in tlie End at
document 9 field.
Exports Ihe documents selected wiUi
View/Select Document
Exports Ihe current linage page only.
Exports the range of Image pages you
specify In the Start at Page fl and End at
Tage # fields.
CD Amtver for WinJews User's Cuu
4-36 Display Window Menu Pur
Stert/Bnd at Document §
Tlie Start at Document # and End al Ducuinent I fields arc used to specify
the range of records from tlie found set Uiat are to be exported
Enter llie number of llic start and end document in tlie appropriate fields.
Note tlut the Slarl at Document fl entry area defaults lo the number of the
document you are currently viewing.
Start/End at image Pago M
The Start at Image Page S and End at Linage Page # fields are used to
specify the range of image pages from tlie selected record that are lo be
exported. For example, if you are exporting a record that has a 10-page
Image, you can use these fields to export only image pages 3 through 8
Enter tlie number of tlie start and end page In llie appropriate fields. Note
tlut an entry of 1 In the Start at [nuge Page II entry area is unnecessary, as
tills Is llic default.
If you are exporting multiple records llint liave images, the system will
override these settings and export all Image pages associated with tlie
records.
Page Ejoct
This option specifies when a form feed diameter should be inserted into
the output so that the printer advances the paper lo a new page. You get a
menu with the following choices:
After (very document Insert a form feed after every record.
End of pagt Insert a form feed when there are no lines
left on the page.
H document would 1M spill Insert a form feed if there are not enough
lines on Ihe page to fit the entire current
record.
CD Answer for Witboi liter's Guide
-------
PisyWtiy WmJoiu Menu Oar 4-Z
Never Prevent a form feed from occurring in
WordStar Text and ASCII export types.
Pago Length
Use this option to specify the number of printable lines you want to have
per page Enter the number you want in the field For continuous paper
such as labels, enter zero (0)
Include Field Names
Include Field Names specifies whether field names should be included
with the output as headings.
FordBASE 111(1-), the field names appear as the column names in the
•.DBF file
Tor Dir, the Export Tield Names setting determines whether LADCL
entnes will beoulput, some programs may not accept these.
In the remaining types, the first output record will consist of the field
names, resulting in one more record being output than llie number of
records in the found set.
Select the box next lo Include Field Hamea to output the field names
along with the data.
Include Search Text
This opbon enables you to put one copy of the search request text that
resulted in the found records al the front of your export Select the box lo
export the search text. Hie search text will be exported in plain ASCII
format.
Directory and Output File
Use the Directory and Output Tile window to select the directory and file
n.iiiii! fur you i;x|x)M cr.illim.
CD Answer for Windows Useful Cula
4-38 Display WcruJotn Menu Bar
Options
When you are in a Display Window, Ihe only active items on the Options
menu are Display and Mask Language. The Mask Language option is
described In the CD Answer Main Menu Bar section earlier in this chapter.
The Display option Ls described in the following subsection.
Display
When you select Display (@-Y),you get a dialog box lliat enables you lo
change the following settings:
Long Display Use this option to select the default full display
Formal screen for the application. The screen you choose
will be the default screen for all full record
displays. You can also use the icon to switch
display screen formats.
Long Display FMdg Use this option to select the fields that you want
displayed In your full display screen. Select this
choice to open a selection window of possible
fields for the default display screen (set with
Display Format). Select a field lo highlight il The
system will display all highlighted fields.
This option changes the default list display
screen. The screen you choose will be the default
screen for all list record displays.
You can change the default action for Ihe spacebar
and Ihe 0 key. The default action for the
spacebar is lo toggle between display screen
formats. The default action for Ihe 0 key is to
toggle between short and full display screens.
Action Menu Interface
CD Answer for Windows Uut'l GuLU
Shod Display
Formal
Special Keys:
spacebar and 0
key action
-------
Disjttay Wifu/ou; Atcnu Bar A-Z
Next Format
Toggle I.ong/Slioil
Toggle Image
Next Window
No function
Options. Search Poniul and
Display Format
r nit/List
Options: Image
View
When you select view from tlie menu bar. Die system displays a menu
with (he following options:
full
List
image
Sort
Unsort
Jump
Select Document
Oclelo non selected
documents
Delete selected
documents
foiil-F Displays found records using a
full display screen.
|o«l-L Displays found records using a
sliort list display screen.
(oii|-I Display an image associated wiL
the current record
Sorts the currently viewed ilems.
Unsorts the currently viewed items.
lump to a specific record In the found
set.
Selects the current document.
Deletes .ill noii-selectivl iloriimriils
(documents not selected using Ihe
Select Document option).
Deletes all documents selected with tlu
Select Document option.
CD Answer for Windows User's Cuul
4-40 Paplay Window Mmu Oar
The options are described In lite subsections below.
Fult/Ust
Use Full/List to toggle the window between the list and full display
screen format for the current set of records. When you change display
screen^ with Full/Ust, the system does riot create a new window.
An example o( a full display screen format is shown in Figure 4-5.
T Figure 4-5: Full Display Screen Format
£ll« Edtt Option* yicw Ytfodi
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lUTO
U«ip
i*BU* V*«r
Cod*
li«U / Country
61m*
litl*
wfliflatiMiiii
CP Answer for Window* Lisa's Guide
-------
CD AUTHOR DEVELOPMENT
SYSTEM TUTORIAL
The following CD Answer Sample Documentation (cxl explains how
lo use Uie O) Answer retrieval software for any generic application
H'ROMJCP) developed using tlic CD Author Development
System.
This Sample Documentation could he used willi (lie CI? Author
Development System Tutorial application ("I'TO") if you were to
replace the name "PRODUCT" willi "I'TO", Tor example, and add
flic database specific iiiTui iiiation.
The Sample Documentation is designed for the user who is
relatively new (o personal computer software and to CD-ROM. Feci
free to use and modify the text contained hi the CD Answer Sample
Documentation in Hie u cation or your own applications using CD
Author.
C li ii |> I o r I
INTRODUCTION
This documentation describes how lo use your PRODUCT.
This chapter describes the structure of the documentation and the
terminology, symbols and characters used.
1.1 Structure of the Documentation PAGE
Chapter 1 - Introduction 2
The Introduction describes the terminology, symbols mid clinnickrs
used in litis documentation.
Chapter 2 - Hardware Requirements 5
Chapter 2 describes the minimum configuration required for
limning PRODUCT.
Chapter 3 - Search Strategies - -- -- 7
Chapter 3 introduces the commands and options used in
formulating searches. It includes nu explanation of logical
connectors, operators and search parameters.
-------
J llATAM ARK ( II AN'tinn flAMM R IMH WM UNI AI M»N
Chapter 4 - The PRODUCT Command Line ----- 15
Chapter 4 describes the different options for browsing indexes,
displaying, printing, nud exporting documents, and using oilier
options such as the clipboard and cross-reference senrches.
Chapter 5 - The PRODUCT Database - 48
The organization or (lie underlying database is described in this
chapter. In order to effectively use PRODUCT, it is important to
know which information is available mid in what form. Examples
of various searches and their results arc given.
1.2 Special Symbols. Keys and Terminology
The following terms, symbols, and keystrokes arc used throughout
the documentation:
Search Strategy This term refers to the group or criteria
for searching in a database. For
example, n search strategy may consist
uT a combination of words, numbers,
and logical connections.
Command Line
Tlte Command Line is a bar at the tup
of the screen that contains the available
commands for the current operation.
Search Screen
The Search Screen is the window from
which you execute your search strategy.
It is the main window of PRODUCT.
Menu Options
Each Command Line or sub-uienu can
include multiple menu options from
which to choose. When you select a
menu option, you will either execute a
program function or open a sub-mcuu
with new options.
Menu Windows
Operators
Sub-menus arc shown in the Turin of a
menu window Hint is displayed on (op of
the existing screen.
Operators arc symbols that have a
special function inside a Held. A logical
operator (such as AND) between two
terms results lu a logical connection
between the terms.
Help Function
Tab
PRODUCT contains a help program
that gives you Information about your
current program activities. This help
text can be called up at any time using
the F1 key.
With the tab key you enn switch
between the wiudow on the screen and
the Command Line. You choose a
command from within the Coniinnud
-------
J II
>ir» R ItOlVAIRNI Al ION

Arrow keys
Line by using Ihc arrow keys ntid
pressing . The chosen
comtiiaiul is llicn executed.
Tlie return key executes a command or
confirms an entry.
Tiie arrow keys move the cursor oil llic
screen one character in the indicated
direction.
< Esc>
Spacebar
I'gUp/I'gDii
The Escape key perforins two functions:
il deletes the contents or (lie field in
which (he cursor is located; and il
brings you back to Ihc previous
program level. For example, if an error
window appears 011 (lie screen, you can
close il with Escape.
The spacebar is used to open a window
containing further menu choices, to
toggle between menu choices, or to cycle
through a series of display screens.
These keys move the cursor one page up
or one page down. Tliey are primarily
used to quickly look through documents
or lists.
llomc/End
These keys bring Uic'cursor to the
beginning or end of a row, a list, or a
document.
Backspace Backspace deletes the character to the
left or the cursor.
Clrl-Bspc Tills key combination deletes the entire
row In which the cursor is located.
Uold down the control key while you
press backspace.
Ctrl-R arrow Moves llic cursor one word to the right
iu search screens, and scrolls the screen
to the right in display screens.
Clrl-L arrow Moves the cursor one word to the left in
search screens, and scrolls the Screen to
the left iu display screens.
Del The Del key deletes the character
marked by the cursor.
Ins The Ins key changes between insert
mode, in which the characters to the
right or the cursor are pushed to the
right as you type, and ovcrstrikc mode,
iu which the newly typed characters
take the place of the characters to the
right ns you type.
Note: The individual keys on your keyboard may have slightly
different labels.
-------
4 DATAWARC Cl> Am»RR RAMfl 9. llUCUMF.Nf AtION
When n particular command or menu chuicc is grayed out, il is nut
currently nvnilablc.
Double border lines surrounding a screen display or window
indiciite Hint it Is (lie active window. Single lines indicate Dial the
window is not active.
C ii a p t e r 2
HARDWARE REQUIREMENTS
2.1 Hardware Requirements
Tlie following hardware is the minimum configuration required for
running PRODUCT. The data retrieval speed of PRODUCT is
pailially dependent on (lie hardware. In general, (lie more memory
and haul disk (iipiuily you have, (lie better petfoimnuce you will
experience.
Computer: IBM l*C\AT or 100% compatible with at
least 512 KB real memory (nt least 384
KB free memory) and one 20 MB hard
disk drive.
One CD-ROM drive with
appropriate controller and
Interface cable from Hitachi or
Sony, or any other CD-ROM
drive with High Sierra or ISO
96(0 compatible device driver.
If you are installing from a
CD-ROM disc, you need
Microsoft Extensions.
-------
I DAtAWARmni ANnHKR HAMN P iiociimpntai ion
Operating System: MS DOS version 3.0 or higher.
2.1.1 Graphic Display Devices
PRODUCT supports (lie following graphic display devices:
Name
Resolution
Colors
CCA
640 X 200
2
AT&T (Olivetti,
Comp;u| plasma)
640 X 400
2
EGA
640 X 350
16
VGA
640 X 480
16
Super VGA
800 X 600
16
Hercules Monochrome
730 X 348
2
MDS Genius Plus
768 X 1008
2
Model 420
2.1.2 Granliic Printers
PRODUCT supports the following graphic printers:
Name
Memory Requirements
Hewlett-Packard 360 Kb free
l'CL 150 DPI
Hewlett-Packard 990 Kb free
PCL 300 DPI
Hewlett-Packard 1 Mb on JLASER
PCL Willi J LASER
Canon LBP-II/1II
with JLASER
Note: The versions or JLASER suppoitcd arc:
JLASER 5,
JRAM AT-2,
J RAM AT-4 and
JSX-2.
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4 tfA I AMARU Ml ANItirR flAMfl K I'OllfMKNI AI lOM
Chapter 3
SEARCH STRATEGIES
In order to search fur a particular term, number or name in one or
Ihc search fields in your search screen, type (he term, number or
iiiiine inlu (lie Iicld and pi ess . f\Itilti()lo seaich criteiia
may be euleicd inlu a lield and connected with logical operators. A
search screen with such cntiics is called a search strategy. Search
slialegics may contain very complex combinations or scaich
criteria.
The following sections describe how to enter n search strategy.
Each available search command ami option is explained.
3.X l'ciTorining Searches
You can move between search Ticlds in the search screen using the
arrow keys or PgUp and PgDn. The scroll bar oil the rightmost
border of Hie search screen indicates whether there are search
Hclds above or below (he visible screen. You can move to any field
above or below Ihc visible screen using the PgUp and PgDn keys.
To scarcii for an item in the database, you type a valid search
request into one or more scarcii fields (or use the Drowse facility to
gel a search term and enter it inlu a search field, as explained in
Cliapter 4). A valid search request contains one or more search
terms. Multiple search terms may be separated by logical
operators, proximity operators, or blanks. A search request may
also conlnin truncation symbols, parentheses, or quolntion marks.
&icli or tlicsc search elements is described in the sections below.
3.1.1 Logical Operators
Logical operators enable you to search for documents in the
database based on more than otic term. For example, you might
have a search screen that has tlic field Currency. You might want
to search in this licld for DOLLARS v>r POUNDS. You can enter
both items in the field, separated by an OK. This enables you to
search for documents that contain either term. Similarly, you
might waul to search fur documents thaL contain butii tcim.s. In
this rase, you would use an AND lo connect the terms.
You can also search for documents that do not contain a certain
term. For example, you might want to search for nil documents
except those that contain POUNDS in the currency field. In this
case, you would put a NOT operator in front or POUND in the
currency field.
The logical operators in PRODUCT arc as follows. You can use
either the spelled out operator, such as AND, or the symbol Tor the
operator, sucli as +. 'Hie symbols for llic operators arc shown in
parentheses following the spelled out operator.
AND (+) The search terms must occur together in the
search field.
OH (,)
Either one or the other or both of Ihc scnrch
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9 IIATAVtARH CI1 ANMMtR 4AMTI R linillMftNr At ION
terms must occur in the search Held.
NOT {ft) NOT can be used nlonc (for example, NOT
Boston) to locale nil documents that do not
con(;iin (lie search term, or it can be used ns n
connector (Tor example, Boston AND NOT
Ui'ouklinc or Boston OR NOT New York).
WITHOUT Same as AND NOT.
Note: Double quotes surrounding a search term (" ")
disable recognition of logical operators (Cor example, "AND"
searches Tor (lie word and). Double quotes instruct PRODUCT In
look for Ihe search tciui in (lie line index first, if one is available.
Some examples of scaicli requests using logical operators arc:
Search Request
JONES OR SMITH
JONES, SMITH
Sample Field
Name
Name
Result
Will Hud all
documents with (lie
name Jones, Smith
or both in the name
field.
Same as above.
The comma is a
symbol used to
represent OR. ir
you want to scnrcli
Tor n term ullli a
comma in it, Tor
example Jones,
Fred, you must
surround the term
by double quotation
marks.
"OR" State Will find all
documents that
hnvc OR
(abbreviation For
Oregon) in the state
field. The system
searches for the
word OR instead of
interpreting the OR
as a logical operator
because it is
surrounded by
double quotation
marks.
TIN OR Material Will Find all docu-
STEEL incuts that have
either tin or
anything except
steel in the material
field.
TIN AND Material Will find all docu-
NOT STEEL incuts thai have tin
but not steel in (lie
iiialci till field. Tills
includes documents
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0 tlATAirARK Cl» AWSWPIl flAMM R ItOCirMFNTAtII>N
that have only (in in
(he material field.
Vou cnn use parentheses (o force the system (o perforin one logical
operation before tlic next. For example, consider the (wo search
requests bcloiv:
TIN AND STEEL Material Will find nil docu-
OR MAGNESIUM nieiits Mini have:
* lin and steel;
* tin, steel and
magnesium; or
* just mngm-.simu in
Hie material licld.
Tlic syMciu
interprets tlic
logical operators
from left lo right.
Will find all docu-
ments (lial have
(in mid steel or tin
and magnesium in
the material field.
Tlic system
perforins the
operation in (he
parentheses first to
find nil documents
with steel or
magnesium, and
(Iicii uses I lie AND
so (tial it finds only
TIM AND STEEL Material
OK MAGNESIUM)
documents with (in
and steel or (in and
magnesium.
Note: Capital letters arc not required for operators.
3.1.2 Proximity Operators
Proximity operators enable you lo search for documents based on
the proximity of one (cnn lo another. For example, you might
have a newspaper database in which you waul to find all documents
(lr.it have a title field with the words SKNATft nml HUDGET willim
5 words of each oilier.
Proximity searches also enable you lo find documents in which the
specified terms appear together in the same sentence. For example,
in the newspaper database you might want to find all documents
that have the words HEARING and CLOSED in the same sentence.
A proximity search can be particularly useful if you have an
application with only a word index but waul to find somebody
based on the first and last name. For example, if your newspaper
database is indexed only by word, then the term GEORGE BUSH
will not be included. Each term will be included separately:
GEORGE and BUSII. Therefore, to search for George Bush you
would have lo search for GEORGE AND BUSH. This search Avill
return every George (for example, George Harrison) and every
Bush (for exnmplc, Barbara Bush). However, you cnn use a
proximity search to search for only the Georges (lint np|Kuir within
I word of (he term Bush, 'lite example section below includes litis
.sci ucli.
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~ ItArAWARR CO ANIH f« ilAAin.K IMICUMFNrAIION
Tlic valid proximity operators arc:
ADJ < x >
The search terms must nppcar within x words
or one another in the search field, where x is a
number. For cxnmplc, THIS ADJ5 THAT will
find nil documents in which the word THIS
appears within 5 words or the word THAT in
the search field. The order in which the words
appear is important. If x is otiiiUcd, it defaults
to 1.
SAME
SAM Ms
Tlic search (crius must occur in the same field.
'I lie mm id i terms must occur in (lie same
sentence.
NEAR The search terms must appear within x terms
'of one another in the search field. The order
in which they appear is irrelevant. If x is
omitted, it defaults to 1.
NEARS The search terms must appear within x
sentences of one another in the search field.
The order in which they appear is irrelevant.
If x is omitted, it defaults to 1.
Some examples of search requests using proximity operators arc:
Search Kcuucsl Sample Field Result
GEOKUE ADJ1 Text Will find all docu-
DUSH
mcnts that have
the words
GEORGE and
BUSII within one
word of each other
in the text field. In
this case, the order
is important so you
would use ADJ1
instead of NEAR I.
PEACE NEAK10
M AllCII
Title
Will Hud all docu-
ments Unit have the
words l'EACE and
MARCH within 10
words of each other
in the title field.
The order in which
they appear docs
not matter.
HEARING SAMEs
CLOSED
Text
Will find all docu-
ments that have
the words
HEARING and
CLOSED within the
same sentence.
3.1.3 Truncalior Symbols
You eitu use (umtulUm symbols to search for lei ins bused on
partial words or entries. For example, you enn search for all
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I* DATAWARE Ctl ANSWFR UOOJMRKt A1 lOH
names beginning with HARRIS, such ns Harrison, Harrisburg, ami
so on. You enn also use Lruncnliou at llic beginning of n word, so
dial you can search for ail names ending in SON, such as Johnson,
Hanson, and so on.
Truncation searches arc useful when you are searching Tor
abbreviations. For example, if you want to search for nil
occurrences of the state of Michigan, you can enter MI with
truncation. This will find all abbreviations of Michigan ns well as
complete spellings.
The valid truitc;i(iun symbols arc:
* (asterisk) Replaces nny number of cliaraclcrs in
the search term. 11 can conic at llic
beginning, middle or end of a search
term (Tor example, SMITH or IHJKG).
No more than two occurrences per term
are permitted.
? (question mark) Replaces one character in the search
term. It can be repented and conic
anywhere in the search term (for
example, 43???6§).
Some examples of search requests using truncation arc:
Search Reuuest Samulc Field Result
323155? Telephone Will find nil 7-digil
telephone numbers
(lint begin with the
first 6 digits
323155. The ? is n
placeholder for only
one character. To
search for a
number that begins
with the 6 digits
shown but can
continue for any
number of
numbers, use the
search request
323155.
3732757 Telephone Will find all 7-digil
telephone numbers
that begin with 3,
followed by any
digit, then 32,
followed by any
digit, then 5, and
then any digit.
Ml* State Will find all
occurrences of
words beginning
with Ml in the state
field.
~ABLE* Text Will find all words
that have ABLE in
llic middle, such as
DISABLED,
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II UATAWARR L"l» AN4HFH *AMfl f IMH UMFNtAHoN
ENABLE, and so
on.
3.1.4 Ranges and Phonetic Searches
There are several ullicr types oT searches available in CD Answer.
Yon can search Tor a range of numbers or dates, all numbers
greater llian or less than a specified number, alt documents with no
enlry in a field, and all documents with ail entry in a specified
field.
In addition, lliere is "phonetic .searching capability so lliat you can
search lor all words that arc phonetic equivalents. For example,
you might know a person's name, but not know the exact spelling.
You can scnicli tor ;vll munvs that sound llic same, sucli as Mayer,
(Meyer, and Meier, by using a phonetic scjucIi.
The remaining available search Held entries in CD Author arc:
LIKE Searches Tor I lie using the phonetic
index, iT available (for example, LIKE Mayer
looks Tor Meier, Mayer, and Meyer). Only
available for word indexes.
< < x > Less than x, where x is a number.
> Greater llian x, where x is a number.
< = Less than or equal to x, where x is a number.
> =
Greater than or equal to x, where x is a
number.
TO Range search, inclusive, where x aud y arc
numbers.
..
< > < x >
NONIi
ALL
Range search, inclusive, where x and y arc
numbers.
Not equal to x (the < > symbol Is the not
operator), where x is a number.
Finds all documents where the field is empty.
Finds all documents where lite field is not
empty.
and are any alphanumeric or numeric search terms.
Some examples of search requests using the entries above arc:
Search Kcuucsl Sample Field Result
Zip Code
1001)0.. 12999
10000 TO 12999 Zip Code
Will return all documents
wilti a number between
10000 and 12999,
inclusive, in (lie zip code
Held.
Same as nbovc.
LIKE Mnycr
Name
Will return nil phonetic
equivalents to Mnycr,
such as Meyer aud Meier.
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II DATAtVARR CO ANUVFB ft AMf*l R UOCUMF.WfAl ION
> = 25 Ainoiml
1900* TO 1923* Dale
JAN* TO MAR* Date
Will return nil
documents Hint
have a number
greater tlinn or
equal tu 25 in the
amount Held.
Will return all
documents that
have entries in n
dale field between
1900 and 1923.
Note (lint you do
iio( have to include
(lie month and day
information; you
can use a wildcard
to represent that
information.
Error. You can not
search for a range
or dates based on
months alone. If
you want to be able
to search for all
documents that
have entries in the
date field between
January and March
for the complete
span or days and
years in your
database,
restructure your
data so that you can
create a separate
field for month.
You can then
entering JAN TO
MAR in Uic month
field and ALL in
the year field.
3.2 Example Search Rc(|ucs(s
You can combine all of the above operators into complex search
requests in order to restrict your search. You can further restrict
your search by entering search requests in several fields.
Some example searches arc;
Search Reuuest Sample Field Result
10000 .. 12999 OR
45000 .. 78000 Zip Code Will find all
documents with a
number between
10000 and 12 the
zip code field.
(GEORGE AND Text Will find all docu-
BARBARA)ADJ3 cumcnts with the
pluase George and
Barbara Bush or
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n HATAUARP ill AN4tttR 1AMII R IHM ItMFNTA I ION
Barbara niul
George Bush.
"FINANCIAL BURDLN" Text Will result in nil
AND TAXES error. You cannot
search Tor a phrase
connected lo a word
with mi AND
because (lie system
cannot search a line
index and word
index al (lie same
lime. To perform
(11is search, you
would have (« enter
"FINANCIAL
BUKDfcN" AND
"TAXES". This
would find all
documents with llic
phrases "financial
burden" and
"taxes" in llie text
field.
3.3 Executing a Search
To execute n search, enter a vnlid search request into n scnrcli field
and press or move llic cursor out of the scnrcli field using
the arrow keys.
A blinking number to the right of the search field appears. This is
(he estimated number of documents that meet the search criteria
for this search field.
When the search is completed, the fuial number of found
documents that met the search criteria is displayed. Iji the bottom
right curlier or the search screen in the Connection line is (lie total
number of the documents that met the search criteria for all search
fields. This is (he number of documents in (he found set. F3
Display is used to display (lie documents iti u found set (see (lie
section Display in Chapter 4),
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II DATAWARR CU ANMVFtl RAMI*! « IIOCUMHNI AI lllH
Chapter 4
The PRODUCT Command Line
The PRODUCT Command Line at the lop of the screen contains
the following choices:
F1 Help
F2 Drowse
Provides context-sensitive on-line help.
Examines (lie index terms available for a
Search field.
F3 Display
F4 Query
F9 Options
F10 Quit
Displays all documents meeting the search
criteria :uul puts tip the Display Coiuiiinnd
Li>>e.
Changes the logical connection between search
fields. The default is AND. Provides Load,
Save, and Clear options for search criteria
storage.
Changes program operational parameters for
(lie retrieval software.
Exits PRODUCT.
These options arc explained in more detail below.
4.1 Help
You can get on-line liclp at any time by selecting Fi Help.
Select FX Help from within a help screen to get a description of how
to use the help system. To exit a help screen, press < Esc>.
4.2 Browse
The Browse window enables you to look al the list of index (cutis
available fur a search field. Each search field can have a different
index.
If a search field has bu(h a word and line index, (lie system will
display a menu with the following choices when you select F2
liruwsc:
Words Individual words from a word index.
Entries Complete entries from a line index.
When you are viewing an index list, you can copy any term from
the list into a search field as part of your search request. You can
also type an index entry directly into (lie search field.
Select F2 Browse from the PRODUCT Command Lhic. If both a
word and n line index nrc available for a particular search field, a
pull-down menu with (he two choices Words and Entries npiiears.
Select Words Co ge( a word browse window. The cursor Is
positioned in llic browse window. You enn scroll (lie Index list Midi
the arrow keys or (lie PgUp and PgDn keys. You can also ly|)c the
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I« l»A1 M\ AMR C1I AN1MPR *AMI t R IKK UM KM I A I MIN
fust characters of tlic index tenn niitl the cm-snr will move lo (lie
location in (lie browse window (lint is "alphabelicnlly closest" to (lie
character(s) you enter. For example, if you lype NA, the system
w ill scroll lo (lie first word or entry beginning with NA. IT there is
no word or entry beginning with NA, the system will scroll lo tlic
first word or entry beginning with N.
To copy an index term into a search Held, position the cmsor on
(lie index (enn and press . Tlic term is copied into the
search field. Von tan (lieu press again to execute lite
search.
If you waul to exit the index list without copying an index ilem,
press < Iilsc >.
You can also selecl multiple search terms From .1 brows window.
To select multiple terms (Yum a browse window, use Ctrl-Spacebar
(0 place a checkmark next lo each term you want lo select. You
can remove a checkmark by pressing Ctrl-Spacebar again. To
place a checkmark next lo all terms, press . To remove all
checkmarks, press . The checkmarks will be maintained
iT you leave a browse window for a search rectangle and then
return lo it later.
After you select all the items you waul and press , the
system will perforin a search for any documents that have one of
the selected terms (using the default OR connector). However, you
can also connect the selected items in tlic search rectangle using (he
AND or NOT operator. To selecl an operator other than OR, press
All-lr2 after you have selected the items you tfanl from the browse
window. The system displays a menu with the first choice Default
Operator. Pi ess (lie .spacebar next lo litis choice (0 get a menu with
the following connector choices:
Oil
AND
NOT
Tress 011 the connector you waul. The default coniicctur
is OR. In order lo use the AND or NOT operator, you must paste
the terms into the search rectangle before conducting the search by
setting the Paste (0 search rectangle selling to Yes. l'rcss (he
spacebar tiexl to (his choice to get n menu with the following
choices:
Yes Select this option if you waul the (cnus pasted into
lite search rectangle. You must then press
(0 perform (lie search. This is (lie default setting.
No Select this option if you waul lo immediately pcrfoim
the search using llic selected items and the default OK
connector. Tlic system will place you in the display
window nflcr finishing the search.
To replace a search tenn in tlic search field with another term from
the index list, position the cursor on the term lo be replaced. Then
select F2 Browse and select a new index term from the list. Tress
. The selected tenn will replace the previous term in the
search Held.
To select word stems (for example, *TRAP**) from a browse
window, use the arrow keys lo highlight that portion of (lie index
term to be copied to the search field. Pi ess lo move the
truncated term into the search field. A truncation symbol (*) will
be appended lo the right of the slcin. Press again lo
exccule Hie .search.
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IT! R IKIcUMRNfAIION
4.3 Display
ATtcr you have entered yuur search request mid executed tlic
search, you can display (lie documents Hint meet the search critciia.
You use F3 Display to display 1 lie round documents.
When you select F3 Display, the found documciil(s) appear on llic
screen. IT there arc multiple documents in (lie found set,
PRODUCT will first display the documents in list format.
Tlic list (urinal displays cadi document using 1 to 8 lilies of tlic
screen. Tlic cursor is positiuncd on llic firsl document in (he found
set.
Use the arrow keys or I'gUp and PgDn to move llic cursor Ihrougli
the list of found documents. To display an individual document
from I lie list in full display format, position tlic cuvsur «»» the
document and select'F2 Full/List or press .
If (here is only one document in the found set, the retrieval
software will display the document in full display format
automatically.
At the lop of the screen is the Display Command Line. The
available menu choices arc:
F1 Help Gets conlcxt-sensilivc on-line help.
F2 Full/List Switches between displayscrccn (Full) and list
screen (List) display modes.
I'3 ScjucJi Returns to llic search window from which,(his
display window was created without closing the
display window.
F4 Actions
F5 Links
F9 Options
Fit) Quit
Enables you to perforin n variety of actions on
the current documents. The actions are: I'riul,
Export, Cross-Rer Search, Clipboard, Soil,
Unsort, and Zoom luiagc.
Enables you to display an image, or select
another link associated with the current
document.
Enables you to change your window format,
document display formal, image displa) and
print formats, color options, and language
options.
Closes the display window and rclurns to the
search screeu from which tlic display window
was created.
These choices arc explained hi more detail in the sections below.
4.3.1 Help
Use F1 Help lo get context-sensitive on-line help.
4.3.2 Full/List
Use F2 Full/List to toggle the window between llic list format him!
the display fonnnl for the current set of documents. When you
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II IIAtAlVARIt I H ANMUH RAMI I K l»l»l UM FNt A 11« IN
change display formats with F2 Full/List the system docs not create
a new window.
If the contents of a document extend beyond the lower boundary of
(lie screen, a scroll bar will appear on the right edge or the screen.
Search terms in the data will be highlighted. You can move to llic
next highlighted item in a document by pressing Ctrl-PgDn. You
can move to the previous highlighted item by pressing Ctrl-PgUp.
4.3.3 Search
When you select ;nid display a document, the system creates a
display window. You can go back to the search window from
which you created (lie display window by using F3
Search. Search enables you to go back to the senreb window
without closing the display window. You can then go back to the
display window using F3 Display.
4.3.4 Actions
The Actions menu enables you to print or export documents,
perform a cross-reference search, use the clipboard, soil or unsort
your documents, and display or zoom an image. The choices on Utc
menu are:
Jump Jump lu a certain document number.
Documents Enables you to select documents for
display, print and export.
Print
Print a document or linage.
Print One
Export
Cross-Kef Search
Clipboard
Cut Text
Sot I
Unsort
Zoom linage
Print (he current document or image
page.
Export a document.
Perform a cross-rcfercncc search on this
application or another application.
Paste cut text to a clipboard.
Cut portions or text from the screen to
paste on the clipboard.
Soil the found documents.
Unsort the last sort.
Zoom in ou the image currently on the
screen.
Each of the available actions is described in the sections below.
4.3.4.1 .lump
Use Jump to move to a different document in llic found set.
When you select the Jump action, n pop-up entry window will
appear. Enter n document number (for example, 50). Press
to move to the specified document.
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IA D
ION
4.3.4.2 Documents
Use Documents Id limit your dispkiy (<> uuly selected records. The
menu li:is (lie following choices:
Select Document
Use this option lo sclccl the current
document. You can also use
Ctrl-Spacebar lo select documents in (lie
list or display window. This
functionality is described below.
Delete non-selected
documents
Use lliis option to delete all noil- selected
documents from (lie display.
Delete selected
documents
Clear selections
Use this option to delete all selected
from the display.
Use this option to clear the current
selections.
In addition to using the Sclccl Document menu item to select each
document, you can select your document set using Ctrl-Spacebar.
You can use Ctrl-Spacebar to select each document you waul. In
the list display window, checkmarks will be placed to the left or the
selected documents. In the full display window, a checkmark will
appear in the upper right corner of the window border.
After you have selected a set of documents, you can print or export
only those documents selected (as described in the Print nnd Export
sections below). You can limit the display lo Sfclected documents by
deleting all nun-selected documents.
Note (liiit if yon delete non-selected or selected documents, you must
perform your senrch again to get the complete set of found
documents back. If you do not waul to perforin the search again,
make a copy of you list display window before deleting any
documents.
You can not use sclcctiou on lists that you have sorted using the F4
Aclious/Sort command.
4.3.4.3 Print
Use the Print action to print or download nil or pari or the found
.set of documents lo a pi inter or a selected file.
The IVinl dialog box has the following fields:
Document ForaiaL
Selects a priut, list, or display screen
format lo be used for the output
documents.
Fields lo Include
Include Search Text
Selects some or all or the fields in each
found document for printing.
Tills optiou enables you lo put ouc copy
of the search request text Tor the found
documents at the Trout of your printout.
Use the spacebar to toggle between yes
and no.
Wlinl Kangc
Displays n menu for yon to select wlint
pml of flic document set or lmii|;r m I
you want to print.
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If IMTAWAHK <11 AN1WRA flAMM K 1MM.UMFN f AI ION
Stm t at Document If
End at Document H
Start at Image Page H
End a( Image Page H
Page Eject
Page Length
Print Graphics
The number of the document :tl which
to si ait (lie print.
The iiiiiiibcr of (lie document nt which
to end the print.
The number of the image page at which
to stai l printing images (iT you specify
dial you want lo print images).
The number or llic image pngc at which
lo slop printing images (il* yon specify
that you waul lo print images).
This option specifics when a form Teed
character should be insetted into the
output so that the printer advances the
paper Lo a new page1.
Use this option, to specify the number of
printable lines you want lo have per
page. Enter the number you want in
the field.
Use llic spacebar to toggle between llirce
choices: Yes (images only) lo prinl only
(lie images associated with the
document; Yes (text -I- images) lu print
llic Icxl and images of (lie document;
and No (Icxl only) lo print only llic Icxl
of llic document.
Slnrt Print Use the spacebar lo toggle the entry
between yes and no. Press on
the option witli yes selected to initiate
printing.
< Ctrl > - < IJrcak > can be used lo abort the print process.
The dialog box opl.ons arc explained in more detail in the following
subsections.
4.3.4.3.1 Document Format
Use Document Formal lo clioosc a screen foinial for piiuling.
With the cursor positioned in the Document Poi mat field, press the
spacebar lo open a selection window. Choose the formal you want
from (lie menu of available print, list and display screens.
4.3.4.3.2 Fields to Include
'llic Fields to Include setting enables you lo select the fields in llic
documents of the found set that you want lo print.
Willi the cursor positioned on the Fields to Include field, press the
spacebar lo open n selection window. The system displays a list of
available output fields.
With Llic cursor positioned on nny Held description, press (lie
spacebar (o toggle the selection checkmark mi mul off. Only those
I it Ids selected with checkmarks will be printed or expoiled. Use
the Ins nnd Del keys lo turn all of the checkmarks on or off
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If DATAWARR CD ANSWM RAMrU OOCUM WffATION
respectively'.
4.3.4.3.3 What Range
The What Kangc field enables you to select the segment of
documents and images you want to print. For example, you might
want to print all the currently found documents or flic range of
documents specified l>y tlic numbers in the Slai1/End of Document
ff fields.
Press llic spacebar to ^ct ;i menu witli llic following choices:
AH 1'tniinl Uoumu-uh
Current Document
Document Range
i'linls all (lie documents in (ho
current set (found from lite must
recent search request).
Prints only the current document.
Prints the documents starting at
(lie number in the Start at
document ff field and ending with
the number in (lie End at
document H field.
Selected Documents Prints only the document selected
in the display window. Tills is
the default if there nrc any
documents selected.
Current Image Page
Prints the current image page
only.
Image Page Range
Prints the range of iningc pages
you specify hi the Start at Page ff
and End nt Page ff Fields.
4.3.4.3.4 Start/End at Document ff
The Slai t at Document ff and End at Document ft fields are used to
specify the range of documents from (lie round set that nrc to be
piinted.
Enter llic number uf the start and end document in (he nppropiialc
fields. Note that (lie Start at Document ff entry area defaults to (lie
number of the document you nrc on.
4.3.4.3.5 Start/End at Image Page ff
The Start at Page ff and End at Page ff fields arc used to specify the
range of images from the found set that arc to be printed.
Enter the number of the start and cud page in the appropriate
fields. Note that an entry of 1 in the Start at Page ft entry area is
unnecessary, as this is the default.
4.3.4.3.6 Page Eicct
This option specifies when a form feed character should be insetted
into the output so Hint the printer ndvnticcs the paper to a new
page. Press Hie spacchnr lo get n menu with llic
following choim:
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It ItArAWARK «_1» AKIWm *AMfl * DUCUMFHI A1 ION
After every document
ILnd of page
If document would be
split
Insert a form feed aTlcr every
document.
Insert n form feed when llicrc nrc no
lines left on the page.
Inserl a form feed if Ihcrc arc not
enough lines
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11 IMTAVVAHR CD AffSWFR *AMI*I,E DOCUMFNTA1 ION
4.3.4.5 Export
Use the Export action to export all or part or tlic round set of
documents to a selected Tile.
The Export dialog box lias (lie following fields:
Export Type
Kile Name
Sets tlic data roriual for exporting.
Tlic name of llic file to download Lo.
Enter the file name or press (lie
spacebar to open a file selection
window.
Document Format
Fields lo Include
Include Field Names
Include Search Text
Selects a print, list or display screen
formal to be used for tlic output
documents.
Selects sonic or all,or tlic fields in each
found document for export.
Use the spacebar lo toggle between yes
and no. Select yes lo export field names
as headings, or 110 lo prevent field
names from being exported.
This option enables you lo put one copy
of the search request text for the found
documents at the front of your expoit.
Use the spacebar to toggle between yes
and no.
What Uangc
Displays n menu for you to select wlint
Stmt at Document ff
End nl Document ff
Start at Image Pngc ff
IlimI at linage Page ff
l'agc Eject
l'agc Length
Print Graphics
Start Export
part of the document set or image set
you waul io export.
The number of the document at wliich
lo start the export.
Hie number or the document at which
lo cud the export.
The number of the image page at which
to stal l exporting images (ir you specify
that you want to export images).
The number of the image page at which
specify that you want lo export images).
Tills option specifics when a form feed
character should be inserted into the
output lo advance lo a new page.
Use this option to specify the number or
printable lines you want to have per
page. Enter the number you waul in
the field.
Use the spacebar to toggle the entry
between yes nnil 110. Press on
tlic option with yes selected lo initiate
llic export.
- cnu be used to abort the export process.
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DATAWARE AfUlVPH ft 1KH UMFNf A I ll>N
The dialog box options arc explained in more detail in the following
subsections.
4.3.4.5.1 Export Type
Use Export Type to choose (lie data format Tor exporting.
With llic cursor positioned in the Export Type field, press (he
spacebar to open a .selection window.
The available formats are:
Comma Delimited The contents of the fields selected in
Field to Output entry area will be
exported in comma delimited format.
Eacli field's contents arc delimited from
the next by a comma. Text fields arc
enclosed in double tpioles (" "). A
carriage return/line feed indicates the
end of document. This format can be
used by many popular iiinil-mcrgc
programs, including WordStar tin. The
character set is the IBM PC character
set (8 bit).
The contents of the fields selected in
Fields to Output will be
exported in semicolon delimited format.
Each field's contents arc delimited from
the next by a semicolon. Text fields are
enclosed in double quotes (" "). A
carriage return/line feed indicates the
Semicolon
Delimited
Formatted Text
ASCII Text
WordStar Tcxl
cud of a document. Tills format can be
used by many popular mnil-mcrgc
programs, including Microsoft Word.
The character set Is the IBM PC
character set (8 bit).
The contents of the fields selected in
Fields to Output will be exported in the
format of the mask in the Document
Formal entry area. The character set
of the output will depend on the pi inter
type you selected during installation of
your product.
The contents of the fields selected in
Fields to Output will be exported in flic
format of the mask in the Document
Format entry area. This type differs
from Formatted Text in that no control
ur escape sequences arc used except for
a carriage rclum/liue feed after each
line and a form feed at the end ur each
document. Note that the form feed
depends on the Page Eject setting.
The contents of the fields selected in
Fields to Output will be exported to a
WordStar tin file. The character set for
output will be the WordStar character
scl.
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24 DATAWARE CD AN9UFR lAMTLf OOCUMFKfATION
dBASEIIl(+) 'l'ltc contents of the fields selected in
Fields to Output will be exported in
(inASILIIK-H) (.IJUF) format. Field
names arc automatically included. The
character set is Uie IBM PC character
set (8 bit). Field widths can nlso be
specified using (lie Fields to Output
command.
Lotus Tlic contents of the fields selected in
lrivlds to Output will be exported in
Lotus 1-2-3 (in format (.WKS). Field
names will also l>c exported iT (lie
Include I'ield Names entry is scl to yes.
The Lotus International Character Set
(LICS) will be used.
DIF The contents of the fields selected in
Fields to Output will be exported in
Data Interchange Formal (DIF tin).
The character, scl is the IBM PC
character set (8 bit).
Fixed Field The contents of Uie fields selected in
Fields to Output will be exported in
Hxed Held formal. The default field
widths can be overridden using llie
Fields to Output entry area.
4.3.4.5.2 File Nainc
This is (lie name of the oulpul file for export operations. You can
enter a Hill path name or press the spacebar to get a file selection
window.
4.3.4.5.3 Document Format
Use Document Formnl to choose n screen format for exporting.
Willi the cursor positioned in the Document Formal field, press I lie
.spacebar to open a selection window. Choose (lie lot mat you waul
Iriiiii the menu of available print, list and display screens.
4.3.4.5.4 Fields to Include
The Fields to Include setting enables you to select the fields iu the
documents of the round scl that you want to export.
You can sclccl any of the current fields.
Field widths can be specified for dBASE Ill(+)i Lotus, DIF, or
Fixed Field output types.
Willi the cursor positioned on the Fields to Include Held, press tlic
spacebar to open a selection window. Tlic system displnys n list of
avnilnblc output fields.
Willi tlic cursor positioned oil any field description, press tlic
spacebar to toggle the selection checkmark on mid off. Only Uiusc
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13 »A1 MVAflA 0> AN1WPR R DOCdMKNrAI lUN
fields selected with checkmarks will be printed or exported. Use
the Ins and Del keys to turn nil or the checkmarks oil or o(T
respectively.
You can enter a new width Tor any Held (for Lotus, dUASE lll( + ),
DIF, or Fixed Field print/export types), la the case oT Loins, the
width determines the column width in the
spreadsheet and nut the width of the Held itself.
4.3.4.5.5 Include Field Names
Include Field Names" specifies whether Held names .should he
included with I lie output a.s headings.
For dBASE III( + ), tlie field names appear as the column names in
flic *.DBF rile.
For DIF, the Include Field Names setting determines whether
LABEL entries will be output; some programs may not accept
these.
In the remaining types, (he first output document will consist of the
field names, resulting in one more document being output than the
number or documents in (lie found set.
Willi the cursor positioned on the Include Field Names Field, press
the spacebar to toggle between Yes and No. Select Yes to output
the Held names along will) the data. A choice of No docs not
output the Held names.
4.3.4.5.6 Include.Search Text
This option enables you to put one copy of the search request text
tliat resulted in the found documents at the front or your export.
Use the spacebar to toggle the field between Yes and No.
4.3.4.5.7 What Range
The What Range field enables, you to select the segment of
documents and images you want to export. For example, you might
want lo export all the currently found documents or llie range of
documents specified by (lie numbers in (he Slurl/End oT Document
// fields.
Press the spacebar lo get a menu with the following choices:
All Found Documents Exports all tlic documents in the current
set (found from the most recent search
request).
Current Document
Document Range
Exports only the current document.
Exports the documents starting at the
number in the Start nt document # field
and ending with the number in the End
at document H field.
Selected Documents
Exports only the document selected in
the display window. Tills Is the default
if there nrc any documents selected.
Current linage Page
Exports the current image page only.
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21 DATAWARE CI) AfmVFR lAMTLR OOCUMRff ATIOK
Image Page Range Exports llic rnngc of imngc pages you
specify ill llic SI ni l al Image Page ft jiikI
End at Image Page ti fields.
4.3.4.5.8 Start/End at Document ti
Tlic Slart al Document ti and End at Docuincnt ti fields arc used io
specify llie range of documents from the found set lliat arc to be
exported.
Eider (lie number oT llic start and cud document in (lie appropriate
fields. Note that I lit? Start a( Document ti cnlry area defaults to (lie
number of the document you are on.
4.3.4.5.9 Start/End at Image Page it
Tlic Start al Image Page ti and End al Imnge i'agc ti fields are used
lo specify (lie range of images Troiii llic round set (1ml sire lo lie
cxpui led.
Enter llic number of llic start and end page in llie appropriate
fields. Note that an entry or 1 in the Start at linage Page ti entry
area is unnecessary, as this is llic default.
4.3.4.5.10 Page Eject
I his option specifics when a form feed character should be inserted
into the output to advance to a new pa^c. Press the spacebar lo ^r(
a menu with I lie following choices:
After every document
Insert a form feed after every
document.
End of page Insert a form feed when there nrc
no lines left ou the page.
If docuincnt would be Insert a form feed if there arc
not split enough lines on the page
lo fit the entire current
document.
Never Prevent a fuim feed from
occurring in WordStar Text and
ASCII piinl lypcs
4.3.4.5.11 Page Length
Use this option to specify the number of printable lines you want lo
have per page. Enter the number you want in the field. For
continuous paper such as labels, cuter zero (0).
4.3.4.5.12 Print Graphics
Use this option to specify whether you waul to prinl any graphics
associated with the docuuicnt when you export the docuincnt.
Use the spnccbnr lo toggle between three choices: Yes (images only)
to print only tlic images associated with the document; Yes (Icxl +
images) lo export the text and print the images or (lie document;
and No (Icxl only) lo export only llic Icxl of the diicuiunil.
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If DATAlVAMt CD AHSVVFB AAAin R DutUMRNrATIoN
4.3.4.6 Ctoss-Rcr Search
Cross-reference seat dies enable you to sclccl a word or phrsisc from
;i document display screen and search for ulhcr documents (hat
contain Hint word or phrase.
Wlicn you select 1 lie Cross-Refercncc (AIl-C) ileni from Ihc Actions
menu, the system displays a cursor for you lo select the word or
phrase you want to use for the cross-reTciencc search. The system
highlights the first lield in the currcnl document by default. The
system uses different navigation keys for list and fall display
scitens. If yon air in a List Display Window, you can use the
1 tilluwing Keys to move around the display and to highlight dillm-ul
portions of tlie text (note that you can not sclccl text from text
rectangles, such as column headers nnd field labels you enter, to
use for cross-i cfcreilcc search):
right arrow Moves the highlighted area lo the next portion
of the display.
left arrow Moves the highlighted area to the previous
portion of the display.
up arrow Moves to the current portion of the display in
the previous document in the found document
set. For example, ir you arc in the Name field
of a document but want lo highlight the
contents of the Name field! for the previous
document in the round set, use (lie up arrow
key.
down arrow
Moves to the current portion of the display in
the next document in the found document set.
Ctrl-right arrow Shrinks the size of the highlighted area by one
word from Lite left edge or the highlighted box.
For example, if a field contains several words
but you want lo highlight only one of the
words, use this keystroke.
Ctrl-left arrow Shrinks the size of the highlighted area by one
word from llic right edge or Ihc highlighted
box.
Shift-right arrow Expands the right edge of the highlighted area
by one character to the right.
Shift-left arrow Shrinks the right edge or the highlighted area
by one character to he left.
Ctrl- < RET > Selects llic left-most word of the
cross-reference dialog box, described below.
Selects the entire highlighted area and puts you
into the cross-reference dialog box, described
below.
If you arc in a Full Display Window, you can use the following keys
to move around the display and to highlight different portions of
the text (note that you can not select text from text rectangles, such
as column hcadcis and Held labels you cuter, to use for
cross-reference search):
lip IllTOW
Moves llic highlighted mm lo llic
previous portion of llic display.
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9 DATAWARE CD AN1UFW ^AMfLII OUCUMRNTAl ION
down arrow
Cirl-riglil arrow
Ctrl-left arrow
SI lift-right arrow
Shift-left arrow
Ctrl-< RET >

Moves Uic highlighted area to (lie next
portion of the display.
Shrinks the size or the highlighted nrcn
by one word from the left edge or Hie
highlighted box. For example, if a Held
contains several words but you want to
highlight only one or the words, use this
keystroke.
Shrinks (lie size or (lie highlighted area
by one word from the right edge or the
liighliglitcd box.
Expands the right edge of the
highlighted area by one character to the
right.
Shrinks tiic right ejdge of the highlighted
area by one character to the left.
Selects the left-most word of the
highlighted area and puts you into the
cross-rcrcrciice dialog box, described
below.
Selects the entire highlighted nrea and
puts you into Hie cross-reference dialog
box, described below.
When you have selected the word or plirnsc you want (either using
CtrJ- or ), the .system displays n dialog box with
the following items:
Current Enables you to select the application you
Application want to search in. Press the spacebar to get a
list of currently available applications. Select
the application you want to perform the
cross-reference search hi.
Search Field Enables you to select the field you want
to search oil. Press the spacebar to get
a menu of all available Fields in the
current application. For example, lei's
say you have a real estate database that
has the fields name," address, telephone,
renter and landlord. If you are
cross-rcfcrcncc searching by a name anil
you want lo find all other documents
with that name, select the Name field.
However, if you waul lo Hud all oilier
documents that have that name as the
listed renter, you wtiuld select the
renter field.
Cross-rcr String Enables you lo edit the current siring or
enter a new string lo search on.
When you select the application, field and string to search by, the
system displays a new window with the document or list or
documents that contain the cross-reference information. You can
view these documents just as you would another document. To
escape out of the cross-rcfcrcncc window and return to the search
window, press .
Yoii can perform another cross-rcfcrcncc search from the current
11 ovs-i cfcicnce window by repenting the step;. above. The number
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!• It AI AtVAHK | |l ANMVI It ^AMn K IIIH UMHNIA r H»M
or cross-reference sen relics you can ncsl Is restricted only by the
number or windows thai you cnii open, which is
memory-dependent.
When you return lu 11 ic original dis|)l;iy window nnd cscnpe from
Hint search, all cross-rcfci cncc searches nrc also deleted.
4.3.4.7 Clipboard
You can use I lie clipboard to paste portions uf your screen Tor later
printing ur exporting. Voii can paste nny portion of your screen
thai you cut willi Cut text lo 1 lie clipboard.
Wlien you select Clipboard from (lie Actions menu, the system
displays (lie Clipboard window, with (lie following commands
enabled ou the command line:
lrl Help Select Help Tor on-line liclp.
Ir3 Display Use lliis option to return (o (lie display mask.
F
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Jl IMIAIVARK CI* A*nU«B HAMn H Al KIN
up arrow
down arrow
Ctrl-right arrow
Cirl-lcft arrow
SliiCl-right arrow
Sliifl-lcfl arrow
Shift-up arrow
Moves to (he current portion or the
display in (lie previous document in the
found document set. For exnmplc, if
you are in the Name Held (if n document
but waul to highlight the contents of the
Name field for the previous document in
the found set, use the up arrow hey.
Moves to the current portion of the
display in llic next document in (he
round document scl.
Shrinks (lie size trf (l)c highlighted area
by one word from (lie lefl edge of (he
highlighted box. 1m>i* example, if a licld
contains several words but you want (o
highlight only one of (he words, use this
keystroke.
Shrinks the sir.e tJf the highlighted area
box by one word from (lie right edge or
the highlighted box.
Expands the right edge of the
highlighted area box by one character to
the right.
Shrinks the right edge of the highlighted
nrca by otic character to the left.
Shrink the hciglit of (lie highlighted urea
by the number of lines (alien liy cucli
document. I'oi- example, if llic lis!
Shift-down arrow
display has two Hues Tor cncli document,
pressing Shift-up arrow will shrink the
size of the height of the highlighted area
by two lines.
Expand the height of the highlighted
area by the number of lines taken by
each document. For example, ir the list
display has two lines for each document,
pressing Shift-down arrow will expand
(he size of (he height of (he highlighted
area by two lines.
End
Expand (lie highlight lo (he cud or the
line.
End End
Expand the highlight lo the cud of (lie
window.
End End End
Expand the highlight to Ihc end of the
document list.
Home
Expand the highlight to the start of (lie
line.
Home Home
Expand the highlight to the lop of the
window.
Home Home Home
Expand the highlight to the lop of the
document list.
Expnnri llic highlight one pngc up
the tunrnl position.
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II DATAWARE CD Afm\tM AAMft K IHM MMFNt A1ION
PgDn Expand tlic highlight one page down
from (lie current position.
Selects the highlighted nrcn and puts
you into the Clipboard window.
IT you arc in a Full Display Window, you can use the following keys
(o move around the display and to highlight different portions of
(lie (ext:
right arrow Moves to the current portion of (lie
display in (lie next document in (lie
found document sc(. For example, if
you arc in (lie Name field of a document
Inil wan I to highlight (lie contcnls of the
Name field for (he next round
document, use the right arrow key.
left arrow Moves to (lie current portion or (lie
display in the previous document in llic
found document set. For example, ir
you arc in the Name field of a document
hut waul to highlight the contents of the
Name Held for tlic previous document in
(lie found set, use the left arrow key.
up arrow Moves the highlighted area to the
previous portion of the display.
down arrow Moves the highlighted nrcn to the next
portion of the display.
Ctrl-right arrow
Shrinks the size of (lie highlighted nrcn
Ctrl-left arrow
Shilt-right arrow
Shill-lcfl arrow
Shift-up arrow
Shirt-down arrow
End
End End
End End End
Home
by one word from the left edge of the
highlighted box. For example, if n field
contains several words but you want to
highlight only one of (lie words, use this
keystroke.
Shrinks the size of the highlighted area
by one word from the right edge of the
highlighted box.
Expands the right edge of the
highlighted area box by one chaiacler lo
the right.
Shrinks the right edge of (he highlighted
area box by one character to tlic left.
Shrink the height of the highlighted area
by one line.
Expand the height of the highlighted
area by one line.
Expand the highlight lo the end of the
line.
Expand the highlight lo the end of the
window.
Expand the highlight to the cud of the
document.
Expand the highlight to tlic start of the
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31 DATAWARE Cl> ANS« t* JAMfLK UOCUMFN T ATloN
line.
Home Home Expand ilic highlight to the lop of the
window.
IIoiiic Home Home Expand llic highlight to the lop of the
document.
1'gUp Expand llic highlight one page lip from
llic current position.
I'gDn Expand the highlight one page down
from (lie current position.
Selects (lie highlighted area and puts
you into the Clipboard window.
When you press to select the portion or text you want to
cul, the system automatically places you in the clipboard and pastes
the text you just cut at the end of the clipboard. You can then
either save llic text or clear the clipboard if you do not want lo
keep the (c.vl. See the section Clipboard .for more information
about how lo use llic clipboard.
4.3.4.9 Sort
You use the Sort action lo sort a found set of documents according
lo the contents oT any search field with a non-word index.
I
When you select Sort, a dialog box with llic following choices will
appear:
Soil by Press the spacebar to display a selection
window of available fields lo sort by.
Sort order Press the spacebar to toggle between
Ascending or Descending sort order.
Unindcxcd Docs. The setting in this entry area controls
whether lo Keep or Omit documents
from the sort list lliat do not contain
occurrences of the sort field. For
example, if n found set of patent
documents were being sorted by
State/Country Code, this determines
whether patents that do not contain an
entry in the Stale/Country Code field
are kept or omiltcd from llic sort list.
Press the spacebar to toggle between
Keep and Omit.
Duplicate Items The selling iu this entry area controls
the placement in the sort list of
documents that have duplicate items in
the index for the sort field. A. document
can either appear in llic sort list one
time, at ils first occurrence in the index;
or it can be duplicated each lime it
occurs iu the index. For example, if a
found set or patcut documents were
being sorted by Classification Number,
this field would determine how patents
that coutniu several classification
numbers should be trented. They could
cither np|>cflr in the sort list one time, In
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J J DAI AlVAMK Cl» AN1UKR 4AAiri K DOLUMHKIAI IOW
the position of their first classificnliun
number; or PRODUCT can duplicate
them ill each point in I lie surf list
appropriate fur ;i classification number
cuiitaiucd in (lie patent document. Use
the spacebar to toggle between Once
only mul Duplicate.
4.3.4.10 Unsoil
You use Uusort lo uiisfti't a found sc( uf documents licit you soi led
willi (lie Suit action'. 'Ilie Uusorl action works on (lie sol oT
documents most recently sorted.
4.3.4.11 Zoom Image
Use Zoom Image lo zoom in on an image. When you select Zoom
Image, a box appears enabling you lo clioosc the area you want to
zoom. Size (lie zoom box using the Del Key to shrink the box and
(lie Ins key lo enlaigc the box. Posilion the box using (lie
movement keys Ucscubcd in the section Links below. Press
when you liavc selected the area.
4.3.5 Links
Use (lie Links menu lo display images, or select another link
associated with (lie document in the current full display screen.
The images displayed arc compressed CCITT Group III or IV
facsimile images.
If the displayed document lins an associated image, the Image
option on the Ir5 Links menu will be enabled. When you select F5
Links/Image, (lie full display screen will be replaced by the image.
The linage option will be disabled if there is no imngc associated
with the document. Once you have an image on the screen, you
can perform the following operations:
Ins Use this key to enlarge the image.
Del Use this key lo shrink live image.
Shift Ins Use this key combination lo enlarge (lie
image in 10% iiicrcutculs.
Shirt Del Use this key combination lo reduce (he
image in 10% increments.
arrows Use the arrow keys lo navigate around
the image on Uie screen.
PgUp/ Use these keys lo scroll one screen up or
PgDn one screen down in the image.
Shift arrows Use these key combinations to scroll left,
right, up or down in very small
increments. These key combinations
can be useful for exact positioning uf the
image ou the screen.
-I-
Usc this kry to ndvnncc one page williiu
Uic current document.
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U IIArAtVARR ui A^URN «AMfl A IMM IIMPNI AIION
Use this key to go bnck one pngc within
tlic current document.
Use (lie key to return to (lie
inniii search screen.
Alt-S This key combination enables you to
change the default size of the image on
the screen. See the section Image
Options later in (Itis chapter for more
information about sizing ail image.
4.3.6 OiHions
Yoii use the Options menu lo manipulate your windows, set search
and display options, set options for default image display and
printing, to change' languages, and to change screen colors. All
options arc described in the Options section later in this chapter.
4.3.7 Quit
Use Quit to leave the display mode and return to the
search screen.
4.4 Query
Use Query lo modify Ihc logical boolean connection between search
fields and to load, save or clear search crilerin. The options on the
Query menu arc described ill the following subsections.
4.4.1 Load. Save and Clear
You can use these options to load, save or dear search criteria:
Load LohiIs a previously stored search strategy Into
the search screen.
Save Stores the current search strategy under a
chosen file name.
Clear Clears the current scnrcli screen of search
criteria.
4.4.2 Connection
Use the Connection option to select the connector you want lo use
for bclwecn rectangles. This is not Uie same as the connector used
between search terms in the same rectangle. The Connector for
between fields determines the search behavior when you enter
search terms in several rectangles. The default rectangle connector
is AND. The operators AND, OR, or WITHOUT can be used to
connect individual search rectangles.
You can use Connection in either Simple or Editable mode. You
set this option using the F9 Optlons/Scnrcli Options dialog box.
The sections below describe how Connection works ill each mode.
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J! I1AI MVAUfl 01 AN^vrn *AMM fc I MM OMPtfrAt ION
4.4.2.1 Simple Mode
When you select Connection from I lie Query menu niul you arc in
Simple mode, (lie current logical connector will be displayed nl the
left of each scaicli rectangle that contains an entry, and cacli search
rectangle entry will be surrounded by parentheses.
To change the logical connection between search rectangles, move
llic cursor lo a search rectangle containing a search term and select
the Connection option. Select (lie logical boolean connector you
want. The Connection line at llic bottom or the screen changes to
reflect your chuicc(s).
If (lie default logical connector AND is valid for all search
rectangles, no connection operator or connection name will be
shown tn llic Connection tine.
4.4.2.2 Editable Mode
When you select Connediun from (lie Query menu and you aic in
Editable mode, the system enables you to edit the connection line at
the bottom oT the scteeiii Enter the connection information using
the following syntax:
[< field naiuc>] < operator > I < field nni»c>]
For example:
[Patent Number] WITHOUT [Assignee Code]
You can use the following keys when editing the connection line:
nrrow keys Use the arrow keys to scroll left and right in
the connection Hue.
Ctrl-Backspace
Use Ctrl-Backspace lo delete the entire contents
of the connection line.
Del
Use tliis key to delete single chaiacleis.
4.5 Options
You use the Options menu to manipulate your windows, set search
mid display options, set options for default hnnge display and
printing, to change languages, and lo change screen colors.
When you select Options from the PRODUCT Search Command
Line, a pull-down menu with the following choices will appear:
Windows
Search Options
Manipulate your windows and move
between windows.
Change the default search screen, toggle
betwccu extended and exact search
modes, and change (he usage of the
key.
Display Options
Change (he default display formats and
change llic usage of llic spacebar and
key.
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linage Options
Color Options
Language Options
DOS Commands
Select current and default scaling fur
imngc display nnd printing.
Change llic sciecn colors.
Cliangc Uic current language.
Exit to DOS, inniiilnining the current
state or PRODUCT.
tacit of Ihesc uu l-lllcim options is described in a subsection bclmv.
4.5.1 Windows
While you arc in PRODUCT you can have multiple windows open.
End-users of your application will also be able to use multiple
m indows.
There are many ways to utilize multiple windows in PRODUCT.
You can have several search or display windows open, each willi a
different set uf documents. You can also" use multiple windows
during cross reference search to view all references to one index
item.
When you start PRODUCT, the system displays a window with the
PRODUCT Command Line. This is the primary window. The
primary is always present. The only way to close the primary
window is lu exit PRODUCT. This window contains a status line
along the bottom that displays prompts such as the title of the
active window, the number or documents in the window (iT it is a
display window), and subsets of available accelerator keys.
When you first enter PRODUCT, the default search screen is
opened. This Is a secondary window. All windows except the
primary window arc secondary windows. You can have multiple
(up to 18) secondary windows, enabling you to have multiple search
screens and display screens o|k;u at the saiue time.
Secondary windows are arranged hi a hierarchy, with parent
windows nnd child windows. A search window Is a parent window,
and nil display windows resulting from that search window are
child windows of that parent window. When you pciforui a seaicli
from n search screen and then use Display to display ;i document in
a full or list screen, the display screen is automatically put into a
new window. This window is a child of the parent search screen
window.
The system numbers all open wllwindows to show the relationship
between winds. For example, the first search window for the
first application opened would be nssigucd the number 1.1. All
display windows opened from this window will be numbered 1.1.n,
such as 1.1.1, 1.1.2, 1.1.3 and so on. This enables you to see your
window hierarchy.
The window operations only work at the current level. For
example, if you are iu a display wiudow and use the Next Window
option, you will cycle through all the 1.1.n display windows. To go
back to the parent search window you must use the Search
command. You can tell which window you arc currently in (the
active window) by the border style of the window. The active
window lias a double border and all other windows have it single
border.
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If IIA1 AWASH (II ANSURN 4AMN R IIOCUMPNI AI ION
After you have performed a scnrcli nnd displayed some documents,
you ivill have one parent window and several child windows (each
new scaicli result is automatically placed in a new window). If you
waul to pcifon!! a different search, you enn either use the sniuc
parent window or open a new parent window. If yon want to look
at two different searches on the screen, you should open a new
search window. You use the Another Window option to open a
new window that is a copy of the active window. To open a new
search window, you would go to the current search window and
then select Another Window. The new window will he munbcinl
1.2.
Once you have the new window, you can perform another search
willi (lie current search scieen, or use the Search Options: vSearch
Formal oplion lo select a different search screen for the window.
You can then pciToi m the search and display the documents. The
documents Mill be displayed in child windows numbered l.2.n. If
you then go back to the search window using Search, you can cycle
through your search windows >vith the Previous/Next Window
options.
You can use the Window Navigation option lo get a list (by title and
number) of all the currently open windows. You can move lo one
of the windows by selecting it from the list.
Use the Move/Resize Window option to arrange the windows on the
screen so that you can see all the information you want lo sec. You
can use Tile or Cascade Windows lo set the default behavior for
how new windows arc displayed.
When you close a window, the system closes all of its child
windows. For example, if you use Close Window lo close I lie
search window 1.1, all the display windows (1.1.11) will also be
closed. The system displnys a warning message if you try to close a
parent window that has child windows.
The Windows option enables you lo perform all your window
operations. These options arc:
Next Window Move to the next open window. If you
continue using Next Window lo
navigate through the entire ILsl of open
windows, you will return to this
window.
Previous Window
Move lo the previous open window. If
you continue usinp Previous Window Id
navigate through the entire list of open
windows, you will reluru lo this
window.
Full Screen
Move/Resize Window
Expand the currently active window lo
fill the entire primary window.
Expand or reduce the active window, or
move the active window lo another
position on the screen. When you select
Move/Resize Window, the system
displays a box. To move the box to the
position to which you want to move the
window, use the arrow keys lo move the
box one chnraclcr iu the indicated
direction. Use PgUp and PgDn to move
to the top or bottom of the screen. Use
Home nutl End to move to Ihe Icfl or
right edge of Uic screen, rc5i>cc(ivcly.
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J4 IMTAITAHR Lll ANH*P« 4AMtl f IPOCUMKNI ATION
To resize Uic window, use the
Shift-arrow keys to resize Hie box to (Ire
size for (he window. Tress lo
finish (lie operation. The window will
be moved (o (lie new position and
resized lo Hie new shape.
Close Window Close llic aclivc window and return lo
Uic previous window. If you try lo close
a window thai has child windows, (lie
system will prompt you whether you
want (o close the window and all its
child windows. You cannot close a
parent window without closing its child
windows.
Tile Windows Tile new windows so that no window
covers another window's tide bar. The
Tile Windows option causes the system
lo calculate the position and size for all
open windows in order to fit as many
windows as possible into (lie primary
window without overlapping the window
boundaries. If you try lo fit loo many
windows into the primary window, the
system will tile them but not all windows
will be visible. You can use
Next/Previous Window to navigate
through the windows. When you select
Tile Windows, the'active window will
also be tiled, but will not automatically
be placed on lop. You need to cycle
through the tiled windows to find the
active window.
Cascade Windows This option redraws all open windows lo
their full sizes and stacks them on lop of
each other. The aclivc window in a
cascade display is the top window.
Window Navigation When you press the spacebar on this
option, the system displays a dialog box
with the options Current Application
and Current Window. The Current
Application entry area shows the
application tlial the current window
belongs lo. You can move lo another
application by pressing the spacebar and
selecting an application from the menu.
The Current Window entry area shows
the current window. You can gel a lisl
of all open windows for the current
application by pressing the spacebar.
The lisl of windows shows llic type of
each window (search, display, or
cross-reference) listed next to each
window. If a window is a display
window, the lisl shows the query that
resulted in the found document set.
You can select one or the windows from
the list lo make it the active window.
Anolhcr Window Create a new window wilh the same
attributes (same dcfaull screens) ns the
currently aclivc window.
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it i>Af AivAim is to perform a search after
you enter n search request and (hen
cither press or exit the search
field using one of the arrow keys. This
option enables you to allow a search
only when you press . Tills
enables you to switch between search
fields without enabling searches. Press
the spacebar to get a menu of the
choices.
4.5.3 Display Options
This menu item displays a dialog box (hat enables you (o change I lie
following sellings:
Long Display
Format
Long Display
Fields
Use this option to select the default full
display screen for the
application. Press the spacebar to list
the available full display scrcen(s). The
screen you choose will be the default
screen for all full document displays.
Use this option to select the fields that
you want displayed in
your full display screen. Willi the
cursor positioned on this choice, press
the spacebar to open a selection window
of possible fields for the default display
screen (set with Displny Formal). Use
the arrow keys lo move between fields
and use the spacebar to toggle the
selection checkmarks on and off. Ins
mid Del M'lccl niul dcsrUd all fields,
respectively.
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HON
Short Display
Formal
Spacebar and

key action
Tills option changes the default list
display screen. Press the
spacebar lo list the possible list display
scrccn(s).
You can change the default action Tor
the spacebar and the
spacebar and the key. Press
I lie spacebar in the
Held lo gel <1 list or the following
possible actions. The default action for
I lie spacebar is the Mark Document
aclion. The default aclion for (lie
key is the Toggle Loiig/Shoil
aclion.
Display Format
Linage Size
Window
Aclion
Next Format
Toggle
Long/Short
Toggle Linage
Next Window
Mciiii Interface
F9 Options:
Search Format and
F2 Full/List
F9 Options:
linage Options:
F9 Options: Next
No function
4.5.4 Image Options
This option enables you to set the display and print behavior for
images in your application. Hie dialog box contains the following
fields:
Display linage Press the spacebar to get a menu with three
choices that enable you
Scaling to change the size and scale of the image 011 (he
screen. 1:1 puts the image up ill its original
size. Full Page scales the image lo fit on the
screen in 1(5 entirely. 1-0 Fit scales the image
so that the smallest dimension of the image is
expanded lo lake lip (he entire width or (Jrplh
of (lie screen. This docs not ensure llial the
entire image will show on the screen. Use Full
Page lo put the entire linage on one screen.
Display This field enables you lo set (lie default display
setting for nil
Initial images. You cau choose one As Above lo use
the Display linage
Scaling Scaling setting, or choose Last Displayed lo
have the display default lo whatever was last
used.
Printing linage Press the spacebar lo get a menu with three
choices that enable you
Scaling to change the size and scale or the image when
it is priuted. 1:1 prints the image in ils
original size. Full Page scales the image to fit
on the pngc in its entirety. 50% prints (lie
imngc nl hnlf its size.
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41 IYATAWAHU ll» AWWKR HAMf! K IHHUMR*TAI t()N
4.5.5 Color Options
Use this option (o nllci* 1 lie display attributes for active items, input
fields, screens, found tcrm(s), menus and windows. Use tlic arrow
keys to highlight a screen element, and press the spacebar to
display an attribute adjustment panel. Use Uic arrow keys to
adjust the appearance oT the word "Sample." When you arc done,
I)i"C55 to coufii in an utti ibutc adjustment panel. When
you have adjusted all llie colors you want, |>iess to accept
the Color Options menu.
4,5.6 Language Option
Use this opt inn to set the language for the user interface. Press the
spacebar (o list (lie available languages. Select a language from the
selection window. This option is available only if there arc multiple
language versions of the application.
4.5.7 DOS Commands
You can use this option to leave PRODUCT ami exit to DOS. The
current state of the system, including your window setup, is saved.
You can return to PRODUCT from DOS by typing exit.
4.6 Quit
Use Quit to leave PRODUCT mid go to DOS.
Chapter ,5
THE PRODUCT DATABASE
The purpose of PRODUCT k to give you rapid access to n very
large amount of PRODUCT-related data from your PC.
This chapter describes the structure-of PRODUCT mid the access
options for the PRODUCT database.
5.1 Documents
The PRODUCT database Is organized like a giant archive. The
information about an Individual PRODUCT item is collected iu a
document, one document per PRODUCT item. The size of the
document depends on the amount of Information available for that
PRODUCT item.
Each document is built up like a form In which the individual data
is entered in the various fields on the form. Unlike a form,
however, the individual fields in a document can be as long as
necessary to hold all of the available Information.
The number of fields that you And in a document Is not always the
same. Fields that do not contain iufonbation will not be shown on
the screen.
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41 ItAlAlVAftF U» AH^Vft.n * ImiUMPNTAf ION
5.2 Fields
Access lo parlictd-.ir documents takes place through their field
contents. In order to find n particular document or set of
documents, the contents of at lensl one field per document imisl be
entered in the search screen.
You can search for any word or pail or a word in a given field.
More details aboul the search possibilities arc given in Cliaplcr 3.
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