950R93019
ADMINISTRATIVE PROCESS
WORKSHOP
Thursday, January 21,1993
Atlanta Hilton
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Permit Review Procedures
Table of Contents
Page No.
I. Permit Review Procedures .1
n. DMR Review Procedures , 3
HI. Attachments 4
A. Parts of the Permit . . 5
B. Stages in the Life of a Permit 6
C. Reviewing Draft Permits 7
D. Reviewing Draft Permits (The Fact Sheet). . . . .8
E. Evaluating the Step I Packet .9
F. Review of DMRs .10
G. Evaluating the Step I Packet (Check the correctness) 11
H. Sample Draft Permit 12
I. Sample Final Permit 43
J. Sample DMR checksheet : 65
K. Sample Draft DMRs 69
L. Statistical Base Codes 78
M. PCS Unit Codes. 83
N. PCS Frequency of Analysis Codes 87
O. PCS Monitoring Location Codes 89
P. PCS Sample Types... . 90
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AGENDA
Administrative Process Workshop
Thursday, January 21, 1993
Atlanta Hilton, Walton Room
8:00 am - 4:00 pm
8:00 - 8:05 — Introduction Ed Decker, Enforcement Section Coordinator
8:05 - 8:50 —t DMR Process Flow Dave Olson
1. DMR Receipt
2. Processing
3. Tracking
4. Filing
8:50 - 9:45 — Permit Review Procedures Karen Buerki and Robert Burns
1. Review of draft permits
2. Review of DMR preprints
9:45 - 10:00 — BREAK
10:00 - 11:30 — Personal Tracking System Susan Pope and Ron Phelps
1. Basic components
2. Examples of personal tracking systems
11:30 - 12:30 — LUNCH
12:30 - 2:00 — Record Keeping Procedures Lorrie Burroughs and Doug Haire (LAI)
Mike Horn
1. Filing standards
2. Confidential Buisness Information
3. Enforcement Confidential Infonnation
2:00 - 2:15 — BREAK
2:15 - 4:00 — QNCR Review Mike Donehoo
1. Review
2. Update
3. Enforcement
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DMR Process Flow
Table of Contents
Page No.
I. DMR Flowchart 1
EL Minor Preprinted DMRs 2
HI. Major Preprinted DMRs 2
IV. Attachments
A. Sample Violation Recognition Report 4
B. Sample DF Report 5
C. RNC Processing Schedule .6
D. PCS Update Schedule for 92-93 7
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DMR Process Flow - Page 1
DMR Receipt
section Secretary
DMR Screening
FL/G&/Data Management Secretary
General Permits
& Others
Major facilities
unit Secretary
*** Section Secretary date stamps
and forwards DMRs to FL/GA/Data
Management Secretary.
*** FIVGA/Data Management Secretary
determines whether DMR is for Major
or minor facility.
Minor facilities
Data control clerk
v v
csc csc
*** FL/GA/Data Management Secretary logs
in minors and forwards DMRs to CSC
for dataentry.
PERSONNEL:
Section Secretary - position vacant
FL/GA/Data Management Secretary - Tindra Smith
Data Control Clerk (DCC) - Ed Sims
Environmental Protection Assistant (EPA) - Mary Halback
January 21, 1993
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DMR Process Flow - Page 2
I. Minor Preprinted DMRs
A. DMR tracking - DMR's are logged
and sent to CSC.
Responsible Personnel:
Data Management Secretary
Tindra Smith
B. DMR entry - DMR data is coded in Contractor
the computer and DMRs are returned CSC
to Data Management Secretary.
C. DMR routing - DMRs are forwarded to
appropriate Unit.
Data Management Secretary
Tindra Smith
n. Major Preprinted DMRs
A. DMR tracking
1. DMRs are logged and reviewed for
missing data.
2. DMR data is checked for compatibility
with data needed for PCS -entry
(eg. NODI codes, missing data).
3. Transmittal log, by pipe, is prepared
and sent with DMRs to contractor.
4. Missing DMR list is prepared
monthly and sent to enforcement officer.
B. DMR entry Contractor
1. Transmittal of DMRs is verified and CSC
copy of log with receipt date is sent
back to DCC.
2. DMR data is entered into PCS.
3. Data entry date is stamped onto DMR.
4. DMR data is uploaded.
5. Edit reports are reviewed.
6. Data is re-entered as appropriate.
7. DMRs and transmittal log are forwarded
to Environmental Protection Assistant.
January 21, 1993
Data Control Cleric (DCC)
Ed Sims
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DMR Process Flow - Page 3
C. Quality Assurance Environmental Protection Assistant
1. Transmittal log and DMRs are verified. Mary Halback
2. Violation detection review is performed
daily.
a. Violation Recognition Reports (VRR)
are reviewed.
b. DMRs with violations are pulled and
sent with a copy of the VRR to the
enforcement officer.
3. Non-receipt resolution is performed accord-
ing to attached schedule.
a. DMR Non-receipt Report (DF Report) is
reviewed.
b. Missing data is identified and
compared against the DMR.
c. DMR and copy of DF Report are sent to
enforcement officer for follow-up.
D. Enforcement Review Enforcement Officer
1. VRR and DF Report are reviewed.
2. Make corrections for re-coding,
(entry error or missing data).
a. Provide missing parameter data
to E.P.A. with "desired" receipt
date.
b. Provide missing pipe/outfall data
to DCC with "desired" receipt date.
3. Corrected data is sent back to FL/GA/Data
Management Unit for re-entry.
4. True violations are followed up
with appropriate enforcement.
E. Filing
1. E.P.A. maintains DMRs for current quarter
until QNCR is completed.
2. When QNCR is completed, DMRs are forwarded
to DCC.
3. DCC files Major facility DMRs.
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NPDES DSCH I MONITOR
STORET
-LOC
-SEA
PERMIT COMPLIANCE rSTEN
VIOLATION RECOGNITION REPORT
RUN DATE: 01/11/93 BATCH ID: HAJ010893
PAGE
NUMBER DRID H END DATE -MOD
DU PONT DE NEMOURS STARKE
FL0000051 0011 F 11/30/92 01045-1-0-0
GOLDKIST INC
GOLDKIST INC
VIO
EVENT QTY
CODE UNIT
AVG MEAS
AVG LIN
PCT OVER
E90
GOLDKIST INC
SHOVELL FARMS
JAX SOUTHWEST STP 0 3
MAX MEAS
MAX LII1 CONC
PCT OVER UNIT
(19)
MIN NEAS
HIN LIN
PCT UNDER
HON-ONLV
BUT NOT
REPORTED
AVG MEAS MAX NEAS
AVG LIH MAX LIN
PCT OVER PCT OVER
0.36
1.0
REPORTED
FREQ ANAL
SAHP TYPE
NO OF
EX CUR
'OA jj-n
TAN3B-1-0-0
E90
(23)
< 100
100
99999X
DELMON
DELHON
01/60
00619-1-0-0
£90
C19)
DELMON
DELMON
0.430
0.02
20503!
01/07
00625-1-0-0
E90
(19)
DELHON
34.10
10.0
241X
65.6
15.0
337X
01/07
00400-X-0-1
E90
(12)
6.61
3.5
22X
DELHON
7.18
6.0
20Z
05/07
50060-1-0-0
E90
<19)
DELHON
DELHON
0.1
0.01
900X
01/01
HIHS
01042-1-0-0
E90
(19)
DELMON
DELHON
0.220
0.03
6332
01/30
*
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.DATE: 01
FACILITY IDENTIFICATION
MONITORING
END DATE
PERMIT NO: FL0000159 MAJOR 10/31/92
FL PWR CORP-CRYSTAL RIVER N8S
P 0 BOX 14042 \B
ST PETERSBURG
FL 33733
PCS DMR NON-RECEIPTJ T
PARAMETER LEV
CSM707B
SUBMISSION PERIOD: 11/01/92 - 11/30/92
INSTANCE OF NONCOMPLIANCE OUTFALL
DMR OVERDUE - EPA
DMR OVERDUE - EPA
DMR OVERDUE - EPA
DMR OVERDUE - EPA
0061
0061
0061
0061
LIMIT
TYPE
FINAL
FINAL
FINAL
FINAL
PERMIT NO: FL0002453
SHOUELL FARMS
PO BOX 1040
DE FUNIAK SPRINGS
FL 324331040
MAJOR 10/31/92
\B
PERMIT HO: FL0002S93
AMERICAN CYANAMID
SANTA ROSA~PLT
1801 CYANAMID RD
MILTON
FL 32570
MAJOR 10/31/92
\B
DMR
OVERDUE
-
EPA
0011
FINAL
DMR
OVERDUE
-
EPA
0011
FINAL
DMR
OVERDUE
-
EPA
0011
FINAL
DMR
OVERDUE
-
EPA
0011
FINAL
DMR
OVERDUE
-
EPA
0011
FINAL
DMR
OVERDUE
-
EPA
0011
FINAL
DMR
OVERDUE
-
EPA
0011
FINAL
DMR
OVERDUE
-
EPA
0011
FINAL
DMR
OVERDUE
-
EPA
0011
FINAL
DMR
OVERDUE
-
EPA
0011
FINAL
DMR
OVERDUE
-
EPA
0011
fINAL
DMR
OVERDUE
-
EPA
0011
FINAL
DMR
OVERDUE
-
EPA
0011
FINAL
DMR
OVERDUE
EPA
001Y
FINAL
to
VO
vo
PAGE 1
PARAMETER
HON
LOC
SEASON
NUM
MOD
NUN
00610
S
0
1
73617
S
0
1
77165
S
0
1
81313
S
0
1
00011
1
0
1
00300
Y
0
00300
1
0
1
00310
1
0
1
00400
0
1
00530
1
0
1
00556
1
0
1
00619
P
0
1
00625
1
0
1
00630
1
0
1
50050
1
0
1
50060
1
0
1
74055
1
0
1
-
C-So
f
IM?
ft*
J- er"
Kt
I
3
0
1
I®
09
(Jt
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DMR Process Flow - Page 6
RNC Processing Schedule
Period
RNC Run
DMR NR Run
Last Update
RunDF
DP to CC
7
10/6
6-8
10/S0
10/29
10/80
11/4
8
11/3
7-9
11/6
11/5
13/6
13/10
11/13
11/12
11/13
11/18
11/20
11/19
11/20
11/25
12/1
11/30
12/1
12/7
9
12(8
8- 10
1/5
1/4
1/5
1/8
10
1/8
9 -11
1/29
1/28
1/29
2/3
11
2/2
10-12
2/5
2/4
2/5
2/10
2/12
2/11
2/12
2/17
2/19
2/1B
2/19
2/24
2/26
2/25
2/26
3/3
12
3/2
11-1
4/2
4/1
4/2
4/7
1
4/6
12-2
4/SG
4/29
4/30
5/5
2
5/4
1-3
5/7
5/6
5/7
5/12
5/14
5/13
5/14
5/19
5/21
5/20
5/21
5/26
5/28
5/27
5/28
6/2
3
6/1
2-4
7/2
7/1
7/2
7/7
4
7/7
3-5
7/30
7/29
7/30.
8/4
5
8/3
4-6
8/13
8/12
8/13
8/18
8/20
.8/19
8/20
8/25
8/27.
8/26
8/27
9/1
9/3
9/2
9/3
9/8
6
9/8
5-7
10/1
9/30
10/1
10/6
7
10/5
January 21, 1993
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DMR Process Flow - Page 7
"lLast Updated: 25 September 1992
PCS Production Control Schedule for Fiscal Year 1993
Except as noted below, regular updates are run every Monday
and Thursday evening, beginning at'8:00 pn est.
PCS Table File updates are executed every Friday at noon.
Month
October
92
March 93
ApriI 93
May 93
Date Scheduled
RNC for Hay-July
2
6
13
November 92
December 92
January 93
February 93
30
3
6
13
20
26
27
1
8
24
28
31
4
5
8
19
26-27
29
2
5
9-10
12
16
19
26
2
6
30
4
7
DMR Non-Receipt for OMRs due in August,
(Tuesday) Regular Update (postponed from
Monday - Holiday)
RNC for June-August
DMR Non-receipt for DNRs due in September
RNC for July-Sept
RNC for July-Sept
RNC for July-Sept
Thursday night Regular Update - Cancelled-
Table Update'Cancelled
RNC for July-Sep (Final run for Quarter 4)
DHR Non-receipt for OMRs due in October
Regular Update Cancelled
(Monday) Table Update (noved from Friday -
Holiday)
Regular Update Cancelled
(Monday) Table Update (noved from Friday -
Holiday)
RNC for Aug-Oct
DHR Non-receipt for OMRs due in November
(Tuesday) Regular Update (postponed from
Honday - Holiday)
Regional Archives (region 1-4,6)
RNC for Sep-Nov
DHR Non-receipt for OHRs due in December
RNC for Oct-Dec
Regional Archives (region 5,7-10)
RNC for Oct-Dec
(Tuesday) Regular Update (postponed from
Honday holiday)
RNC for Oct-Dec
RNC for Oct-Dec(Last RNC for qtr. 1)
DMR Non-receipt for DMRs due in January
RNC for Nov-Jan
DHR Non-receipt for DHRs due in February
RNC for Dec-Feb
DMR Non-receipt for DMRs due in March
RNC for Jan-Har
IJune 93
July 93
August 93
September 93
October 93
14 RNC for Jari-Har
21 RNC for Jan-Har
28 RNC for Jan-Har(Last RNC for qtr. 2)
1 DHR Non-receipt for DMRs due in April
2 RNC for Feb-Apr
6 (Tuesday) Regular Update (postponed from
Monday holiday)
7 DHR Non-receipt for DHRs due in May
30 RNC for Mar-Hay
3 DMR Non-receipt for DMRs due in June
13 RNC for Apr-Jun
20 RNC for Apr-Jun
27 RNC for Apr-Jun
3 RNC for Apr-Jun(Last RNt for qtr. 3)
7 (Tuesday) Regular Update (postponed from
Monday - Holiday) January 21, 1993
8 DMR Non-receipt for DMRs due in July
1 RNC for May-June
5 DMR Non-Receipt for DMRs due in August
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Permit & DMR Review - Page 1
Permit Review Procedures
Review of Draft Permits
Rule ffl - Do it fast, or forever hold your peace
Rule #2 - It is very important
Permit Parts
Front Page - Key Facility Information(POTW and Non-POTW)
Part I - Effluent Limits and Monitoring Requirements, No Discharge Permit
Requirements and Compliance Schedules, Sludge Requirements
Part n - Standard Conditions of NPDES Permits
Part HI - Other Requirements, Including reporting addresses and frequency of
reporting, special POTW conditions, special industrial conditions (especially for steam
electrics), how to report non-detectability, modification requirements
Part IV - Whole Effluent Toxicity or Best Management Practices
Part V - Best Management Practices or Whole Effluent Toxicity
Fact Sheet - includes a map of the outfall location
Stapes in the life of a draft permit
(1) Acknowledgement of Permit Application
(2) First Draft (Intent to Issue)
{Stq) I DMR Review - theoretically happens here}
(3) Public Notice of Intent to Issue
(4) Revised Permit Issuances
(5) Final Issuance
When vou have:
Minor Comments - talk to the permit writer
Major Comments - write up,5 for inclusion in public comments. Our comments do have an
impact on how the permit Anally looks.
1/21/93
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Permit '& DMR Review - Page 2
Quick things to look for when reviewing permits:
Cover Page - authorization to discharge? not discharge? Facility address correct?
Permittee address correct? Is the receiving stream correct?
Missing parts - see front page for what is supposed to be there
Incomplete addresses on front page
Silly mistakes like wrong type of sample for parameter, or infrequent sampling, or
wrong units
Backsliding on permit limits, i.e. relaxing the effluent limits (this has to be explained
in the Fact Sheet)
The issuance schedule in the fact sheet - the permit writer must "state the time of
anticipated issuance and effectiveness. Tip: when an issuance schedule is not met on
time, the permit must be checked upon final issuance for correctness and
enforceability.
Typographic errors
Part m reporting schedule - Majors always submit DMRs monthly, most minors
submit DMRs every quarter. Occasionally, there is a minor that reports semiannual
or annually.
Fact Sheets are the why of the permit. Fact sheets usually answer most of your questions
about a draft permit. Fact sheets will explain the basis for most if not all of the effluent
limits. It will also present the past effluent limits as well as a comparison with the proposed
effluent limits. It will also explain the basis for permit compliance schedules. There should
be a map of the discharge location, usually identified on a USGS topographic map. Finally,
the permit writer sets forth a schedule for permit issuance and effectiveness.
Once you know more about your permitted facilities, you will have a good idea of what
interests you about a particular facility, and you will know what parts of the permit to
concentrate on during your review of the draft.
Review of new DMR pre-prints
Theoretically, the Step I DMR will arrive with a copy of the draft permit attached.
Theoretically, the Step I packet should arrive between die time the draft permit is sent out
and the public notice is issued. If it comes out any later than public notice, you have a
problem. Step I DMR's are generally written on to a blank DMR forms. You should try to
review the draft permit at the same time you review the draft DMR. It makes life easier.
1/21/93
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Permit & DMR Review - Page 3
The Step I Packet
The packet should contain:
(1) The Step I and II checksheet
(2) A copy of the draft permit, including all parts except Part n - Standard Conditions
(3) A draft DMR1
(4) A draft coding for any permit compliance schedules, if the permit has one (see
Part I)
Important Point #1 - If one or more of the items isn't in the packet, return it to the Permits
DMR coordinator immediately, stating what you think is missing. Don't review a DMR
packet until it is a complete package.2
Important Point #2 - If a packet is late, e.g. the packet is sent to you after public notice, or
worse, final issuance, notify Dave Olson that you received a late Step I DMR packet. He
will address the issue with Permits on a monthly basis.3
Evaluating the Step I Packet: Technique
Review the draft DMR on a pipe-by-pipe basis. Separate the draft permit from the draft
DMR and compare side-by side. It's the easiest way. Check off each parameter as you go,
checking the correctness of the:
(1) Parameter used on the draft DMR
(2) The numerical limits - significant figures should agree
(3) Units of measure
(4) Sample Type
(5) Sampling Frequency
1 Draft DMRs are mainly hand-written on to blank DMR forms, but they may also show
up in the form of a "PCS Limits Summary" (if there aren't many changes in a renewal) or a
DBDMR printout. Both look almost the same. There is also a chance that the permit writer had
a DMR PC-generated. These are the easiest to read, since they look like the final DMR.
Getting one of those to review is rare.
2 This is a rule to live by.
3 Live by this rule too.
1/21/93
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Permit & DMR Review - Page 4
Make sure all of the effluent limits are coded. Typically there will be a few effluent limits
that are not in the table of limits, such as pH, Dissolved Oxygen and Total Residual
Chlorine. Be sure that the permit writer did not forget to write in those limits on the draft
DMR.
Errors
A common error is that the permit writer will forget to fill out a coding sheet for the Part I
compliance schedules.
There are no other common errors, because errors differ with each submission and each
permit writer. Be thorough. It's your best defense.
Minor errors should be discussed with the permit writer. Any major errors should be
marked and the Step I Packet should be returned to the Permit Writer.
Helpful Review Tip; Keep a log of the drafts that you return, so you can make sure that
you're not Ignored. Include copies of those changes that you recommended to Permits.
[They lose things too.]
Timeliness
You have three days once you accept a packet for review. Don't hinder the process by
dragging your feet.
1/21/93!
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Parts of the Permit
• Front Page
• Part I - Effluent Limits & Monitoring Requirements, No
Discharge Permit Requirements, Compliance Schedules
Sludge Management Requirements
• Part II - Standard Conditions (40 CFR §122-125)
• Part III - Other Requirements, including reporting
addresses, special POTW conditions (pretreatment),
special industrial conditions (especially for steam
electrics), how to report non-detectability,
modification requirements
• Parts IV, V - Whole Effluent Toxicity and Best
Management Practices
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Stages in the life of a Permit
Acknowledgement of Permit Application
First Draft (Intent to Issue)
{Step I DMR Review}
Public Notice of Intent to Issue
(Any Permit Revisions}
Final Issuance
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Reviewing Draft Permits
Look for these things:
/ Front Page Mistakes
/ Missing Parts
/ Incomplete Addresses
/Silly Mistakes
/Backsliding on proposed limits
/Permit Issuance Schedule - is it realistic?
/ Part III - Reporting Frequency
/Typographic errors
-------
Reviewing Draft Permits
The Fact Sheet
• Look for "Fact Sheet" or "Statement of Basis"
• Review "Previous Effluent Limits" and
"Proposed Effluent Limits"
• Are the changes acceptable?
(e.g. no backsliding)
• What other changes are there to the permit?
• Changes are possible in Parts I, III, IV and V
and the cover page
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Evaluating the Step I Packet
You need the following:
• The Checksheet used by Permits - which is
the first page of the packet
• Draft permit - all parts except Part II
• The draft Discharge Monitoring Report
• The draft coding of Compliance Schedules
(if the permit makes it necessary) |
i
*
a>
¦<
S3
I
63
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Review of DMRs
Look for this
• Owner address is clearly stated
• Complete facility address (incl. county)
• Each outfall is numbered and there is a
description of what kind of effluent is
being discharged
• All parameters for each outfall on the DMR
• Limits, units & sampling requirements
correspond to each other (watch the sig figs)
• All of the limits are coded (watch pH, CI, DO)
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Evaluating the Step I Packet
Check the correctness of:
• Parameters on the draft DMR
• The numerical limits - significant figures
should match
• Units of measure
• Sample type
• Sample frequency
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Permit & DMR Review - Page 12
UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
REGION IV
345 COURTLAND STREET. N.E.
ATLANTA. GEORGIA 30365
FEB 1 3 199t
CERTIFIED MAIL
RETURN RECEIPT REQUESTED
REF: 4WM-FP
Mr. Robert H. French, P.E.
Senior Vice President
Barefoot Bay WWTP
P.O. Box 5846
Sarasota, Florida 34277
RE: Intent to Issue
Barefoot Bay WWTP
NPDES Number FL0042293
Dear Mr. French:
The Environmental Protection Agency (EPA), Region. rv>. intends
to^ isWuef'.-ai National Pollutant Discharge Elimii^tioniiSygtem
(UPDES ppermit 'in accordance with the Federal. <21ean;:Water Act
to ther referenced facility»in the near future;
The enclosed draft permit shows the proposed conditions to be
incorporated as part of the final NPDES permit. Particular
attention should be given to the effluent limitations, schedule
of compliance, monitoring requirements, and reporting dates.
Comments relative to this draft permit are not required;
however, if you wish to submit comments, please do so before
March 17, 1991. Comments made during this time period may be
incorporated into the draft permit prior to public notice.
After this date, EPA will proceed with the permitting process,
including .requesting state certification and publicly noticing
the draft permit. At the time of public notice, a copy of the
notice will be sent to you. At' that time you will have an
additional opportunity to comment on or object to any aspects
of the draft permit.
Prin tea on Recycled Paper
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2
If you have any questions concerning the enclosed conditions or
the procedures associated with the permit program, please
contact me at the above address or by calling (404) 347-3012.
Sincerely yours,
Bridget Crawford
Environmental Protection Assistant
Permits Section
Facilities Performance Branch
Water Management Division
Enclosures - Draft NPDES Permit with Statement .of Basis
cct. FDER (with'enclosures)
-------
r-F
PERMIT NO. FL0042293 L-,
Minor - Non POTW
UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
REGION IV
AUTHORIZATION TO DISCHARGE UNDER THE
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM
In compliance with the provisions of the Clean Water Act, as
amended (33 U.S.C. 1251 et seq.; the "Act"),
Barefoot Bay WWTP
c/o Florida Cities Water Company
P.O. Box 21119
Sarasota, Florida 34276-4119
is authorized to discharge from a facility located at
North end of Dottie Lane
Brevard County
Barefoot Bay, FL 32976
to receiving waters named
Drainage canal leading to
north prong of Sebastian Creek
iii accordance with effluent limitations, monitoring
requirements and other conditions set forth herein. The
permit consists of this cover sheet. Part I 5 pages,
Part 16 pages, Part III 1.. page, and Part IV 3 pages.
This permit shall become effective on
This permit and the authorization to discharge shall
expixe. at midnight.
FEB 1 3 1991
Datelssued
W.r Ray, Cunningham, Director
Hater Hanagement Division
r
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Page 1-1
Permit No. FLO042*.
PART I
A. EFFLUENT LIMITATIONS AND MONITORING REQUIREMENTS - Final
1. During the period beginning on the effective date and lasting through the expiration date
o£ this permit, the permittee is authorized to discharge from outfall(s) 001) sanitary
Such discharges shall be limited and monitored by the permittee as specified below:
PARAMETERS
Flow; MGD
BOD - 5' Day , mg/1
Total Suspended
" i , mg/1
DISCHARGE LIMITATIONS
Annual Monthly Daily
Average Average Maximum
Report
20.0
20.0
Report
30,0
30.0
60.0
60.0
Fecal Coliform (See Item 6, page 1-3)
Bacteria, N/100 ml
Total Residual
Chlorine, mg/1
.(See Part I .A. 2. for ef fluent
limit and approved testing
procedures. See Part I;B.1
for compliance schedule and
compliance dates.)
pH shall hot be less than 6.0 nor
greater than 8.5 standard units.
Chronic -Whole (See Item 10, Page 1-3)
Effluent Toxicity
MONITORING REQUIREMENTS
Measurement Sample Sampling
Frequency Type Point
5/Week
1/Week
1/Week
1/Month
7/Week
Representative Effluent
8-hr. Composite Effluent
8-hr. Composite Effluent
Grab
Grab
Effluent
Effluent
5 /Week
See Part IV
Grab
24 hr.
Composite
Effluent
Effluent
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Page 1-2
Permit No. FL0042293
PART I (CONTINUATION)
EFFLUENT LIMITATIONS AND MONITORING REQUIREMENTS
2. FINAL TRC LIMIT: The daily maximum concentration of total
residual chlorine (TRC) in the final effluent shall not exceed
0.01 mg/1 and shall be achieved no later than two years from the
effective date of the permit. This limit is included to prevent
toxic effects from chlorine in the receiving waters. This
compliance schedule allows the permittee time to apply for a
mixing zone for TRC front the Florida Department o£ Environmental
Regulation (FDER), if the permittee determines such to be
benefit* If a mixing zone for TRC is granted by FDER and
concurred with by EPA, the permittee may apply for a modification
of the above TRC limit from EPA.
Testing for total residual chlorine (TRC) shall be conducted
according to either the amperometric titration method, the
lowrleyel amperometric titration method (if compliance with a
pei^t ^limitation of 0.20 mg/1 or less is to be demonstrated), or
^ppp>cblo^rimetric method as specified in Section 4500-C1 D. ;,
45PP-C1 E., or 4500-C1 G., respectively, Standard Methods for the
nation of Water and Wastewater, 17th Edition. If chlorine
is - not -detected using one of these methods, the permittee shall
•»E»pprt:.on the 'disch^ge>xaonitoring report form, the analytical
^sults for chlorine; as i being measured at less than the detection
level for the test vmethod selected; the test method shall also be
reported; The permittee; shall then be considered to be in
compliance with the ;above daily maximum effluent limit for TRC.
3. There shall be no discharge of floating solids or visible foam in
other than trace amounts.
4. The effluent shall not cause a visible sheen on the receiving
water.
5. Any bypass of the treatment facility, which is not included in
the effluent monitored above, is to be monitored for flow and all
spther< parameters. For parameters other than flow, at least one
:^ab; sample per day shall be monitored. Daily flow shall be
monitored or estimated, as appropriate, to obtain reportable
data. All monitoring results shall be reported on a Discharge
Monitoring Report (DMR) Form (3320-1).
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Page 1-3
Permit No. FL0042293
6. The arithmetic average of the monthly- fecal coliform values
(calculated as a geometric mean) collected during an annual
period shall not exceed 200/100 ml of effluent sample. Any one
sample shall not exceed 800 fecal coliform colonies per 100 ml of
effluent sample.
7. Samples taken in compliance with the monitoring requirements
specified in this permit shall be taken at the nearest accessible
point after final treatment but prior to the actual discharge or
mixing with the receiving waters.
8. If the results for a given sample analysis are such that any
parameter (other than fecal coliform) Is not detected at or above
the minimum level for the test method used, a value of zero will
be used for that sample in calculating an arithmetic effluent
mean value for the parameter. In the case of fecal coliform, a
value of 1.0 shall be used in calculating the geometric mean.
9. For the parameters, : BOD, TSS, and; Fecal Coliform, no violations
for annual average will be deemed to have occurred: until data
have been compiled for the first 12 months after the effective
date of the permit.
10. The effluent shall not be chronically toxic to, or produce
adverse physiological or ^behavioralresponses: in, aquatic ^
animals.;. ;An effluent no .observable effect concentration |N0EC)
of : less than 100% for any 'test species .will constitute a
violation of Florida Administrative Code (FAC) Section
17r302.510(3) (p), May 29> 1990, and the terms: of this permit;
The; testing for this requirement shall conform with Part IV of
thi6 permit.
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Page 1-4
Permit No. FL0042293
B. SCHEDULE OF COMPLIANCE
1. The permittee shall achieve compliance with the effluent
limitations specified for discharges in accordance with the
following schedule:
Discharge 001t
Operational level attained. . . Effective Date of
Permit
»
Total Residual Chlorine Final Limit:
First Report of Progress. . . . December 31, 1991
Second Report of Progress . . . June 30, 1992
Third Report of Progress. . . . December 31, 1992
Operational Level Attained. . . No later than two
years from the
effective date of the
permit.
2. No later than 14calendardays following a date identified
in the above; scheduleofcompliance, the permittee shall
submit either a report of^progress or, in the: case of
specific actionsbeingrequired by identified dates/ a
written notice of compliance or noncompliance. In the
latter case/ the notice shall include the cause of
noncompliance, any remedial actions taken, and the
probability of meeting. the.next scheduled requirement.
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C. SLUDGE MANAGEMENT PRACTICES
Page 1-5
Permit No. FL0042293
1. The permittee must sample and analyze the sludge and report
to EPA the quantitative data for the 125 priority pollutants
listed in 40 CFR 122, Appendix Dr Tables II and III.
Qualitative data for 2,3,7,8-tetrachlorodibenzo-p-dioj^in
(TCDD) must also be submitted i£ the permittee knows or has
reason to believe that TCDD is or may be present in the
sludge.
a. The permittee must submit the above data within 1 year
of the effective date of this permit.
2. The permittee must submit within 30 days of the effective
date of thiB permit the sludge production volume (specify if
daily or annual; if actual volume is not kno&n, estimate the
quantity of sludge being handled and so indicate) and the
sludge disposal practice.
3. The permit-tee shall provide sludge inventory data to the
State and EPA, as part of EPA rs inventory updates as
requested. The data; should include, but not be limited to,
sludge quantity and characteristics.
4. Reopener. if an applicable ?acceptable management practice"
or;numerical limitation for pollutants in sewagfe sludge
promulgated under Section 405(d) (2) of the Clean' Water Act,
as amended by the Water Quality Act of 1987, is^mpre
stringent than the sludge pollutant limit or acceptable
management practice iin this,; permit, or controls %a -pollutant
not limited in .tMs . permit, this: permit shall be promptly
modified or revoked reissued to conform to the
requirements promulgated under Section 405(d) (2). The
permittee shall comply with >fche limitations by ho later than
the compliance deadline specified in the applicable
regulations as required by Section 405(d) (2) (D) of the Clekn
Water Act.
5. Notice of change in sludge disposal practice. > The permittee
shall give prior notice to the Regional Administrator of any
change planned in the permittee's sludge disposal practice.
6. Cause for modification. 40 CFR 122.62(a)(1) provides that
the following is a cause for: modification but not revocation
and reissuance of permits except when the permittee requests
or agrees, faV AlterationsThere are material and
substantial changes ;or additions to the permitted facility
or activity which occurred after permit Issuance which
justify the, application of permit conditions that ares
dif ferent»orjabsent liin: the i«xistingli>ermit.
7. Upon review of : i^ ; provided by the permittee :as
¦ requii£d^I^ltlie|^ >Hor results
inspection^ the 'permits shall^be subject (to modification to
incorporate appropriate requirements.
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Part II
Page II-l
Part II
STANDARD CONDITIONS FOR NPDES PERMITS
SECTION A. GENERAL CONDITIONS
1. Duty to Comply
The permittee must comply with all conditions of this permit. Any
permit noncompliance constitutes a violation of the Clean "Water Act and
i6 grounds for enforcement action; for permit termination, revocation
and reissuance/ or modification; or for denial of, a permit renewal
application.
2. Penalties for Violations of Permit Conditions
Any person who violates a permit condition is subject to a civil penalty
not to exceed $25,000 per day for each violation. Any person who
negligently violates any permit condition is subject to criminal
penalties of $2,500 to $25,000 per. day of violation, or imprisonment for
not inore th or both. ; Any person who knowingly violates permit
conditions is 6ubject to criminal penalties of $5,000 to $50,000 per day
of violation, -or imprisonment:for not more than 3 years, or both. Also,
' fty person who violates ia permit condition may be assessed an
Jotatinistrative penalty not to exceed $10,000 per violation with the
Maximum amount not to exceed $125,000. [Refj 40 CFR 122.41(a)]
3. Duty to Mitigate
The permittee shall take all reasonable steps to minimize or prevent any
discharge in violation bf : this permit which ha6 a reasonable likelihood
of adversely affecting human health or the environment.
4. Permit Modification
^ter,^tic(B;=^nd:,opp9^!tti^ty^f0ria,hearings vthi6 p^xBdt in^ be modif ied;
terminated* or revoked for cause including, but not limited to, the
following:
a. Violation of any terms or conditions of this permit;
b. Obtaining this permit by misrepresentation or failure to disclose
fully all relevant facts;
c. A change / in, that requires ¦ either temporary
interr^pvtion^p%eli-minati6n of the permitted discharge; or
d. In format ipn^ew^^ the Agency indicating the discharge
F^.ses.tai^thiea:!:;?!^
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Part II
Page II-2
the permittee believes that any past or planned activity would be
cause for modification or revocation and reissuance under 40 CFR 122.62,
the permitted must report such information to the Permit Issuing
Authority. The submittal of a new application may be required of the
permittee. The filing of a request by the permittee for a permit
modification, revocation and reissuance, or termination/ or a
notification of planned changes or anticipated noncompliance, does not
stay any permit condition.
5. Toxic Pollutants
Notwithstanding Paragraph A-4, above, if a toxic effluent standard or
prohibition (including any schedule of compliance specified in such
effluent standard or prohibition) is established under Section 307(a)
of the Act for a toxic pollutant which is present in the discharge and
such standard or prohibition is more stringent than any limitation of
6uch pollutant in this permit, this permit shall be modified or revoked
and reissued to conform to the toxic effluent standard or prohibition
and the permittee so notified.
6. Civil aniri Pr-imlnal Liability
Except as provided in permit conditions on "Bypassiiig" Section
"k»u?agraph: B-3y and "Upsets (Seetion b# Paragraph B-4, nothing.; this
frinit; shall be. construed to relieve the permittee from civil ;;c»r
criminal penalties for noncompliance.
7. Oil and Hazardous' Substance Liability
Nothing in thi6 permit shall be construed to preclude the institution
of •' any-legal^actipn or-relieve the permittee from any responsibilities,
liabilities, or penalties to which the permittee is or may be subject
under Section 311 or the Act.
8. State Laws
Nothing in this permit shall be-construed to preclude the institution
of any liegainiactibn ^r relieve the permittee from any resinsibiiitie^V
liabilities, or penalties restablished pursuant to any applicable State
law "or" regulation under authority preserved by Section 510 of the Act i
9; Property Rights
The is suance of this permit Xdoes not convey any property rights y of . any
sort; or any exclusive privileges, nor does it authorize any injury to
private property or any .^invasion of personal rights, w^r^any
infringement of Federal,'State#vof*local laws or regulations.-
10 i; Onshore or Offshore Construction
is ""permit doefe not authorise ^or approve the cons true t io n h:.o f y; a ny.
^ashore or offshore -physical-structures or facilities or the undertaking
of;p;ai'ny^wQrk^in-any;:vaters^;pf^he^United. :States. .
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Part II
Page II-3
Severability
The provisions of this permit are severable, and if any provision of
this permit, or the application of any provision of this permit to any
circumstance, is held invalid, the application of such provision to
other circumstances, and the remainder of this permit, shall not .be
affected thereby.
12. Duty to Provide Information
The permittee shall furnish to the Permit Issuing Authority, within a
reasonable time, any information which the Permit Issuing Authority may
request to determine whether cause exists for modifying, revoking and
reissuing, or terminating this permit or to determine compliance with
this permit. The permittee shall also furnish to the Permit Issuing
Authority upon request, copies of records required to be kept by this
permit.
SECTION B. OPERATION AND MAINTENANCE OF POLLUTION CONTROLS
1. Proper Operation and v.Maintenance
The permittee shall at all . times properly operate and maintain all
facilities and ¦: systems of: treatment and control' (and related
»npurtenances) which are installed or used by the perxaittee tb achieve
mplibnce with the conditions o f : thispermit. Proper ;ppera^^
'intenance also includes adequate laboratory controls and appropriate
quality assurance procedures. This provision requires the: operation;of
back-up or .auxiliary f ac il itie s . or similar systems which are :int.talied
by ja ; permittee only when the.. operation is . necessary tb/:;Achieve
compiiahcie :irith the condltiqifs: of thelipermit.
2. Need to Halt or Reduce not a Defense
It shall not be a defense -for a permittee in an enforcement action; that
it -would have been necessary ;to halt ior-reduce the .peraitted ^^tivit^
ill order to maintain complianceswithi the^condition of^;thi&^pen^i^'"
3v Bvoa ss of' Tre atment Fac 1 lit ie s
a. Definitions
(1) "Bypass means the intentional? diversion of waste stre^?^^bm .any;
portion of a treatment facility, which is not a^deis.ign^d pr
estalblished operating mode for the facility.
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Part II
Page II-4
(2) "Severe property damage" means substantial physical damage to
property, damage to the treatment facilities which causes them
to become Inoperable, or substantial and permanent loss of
natural resources which can reasonably be expected to .occur in
the .absence of a bypass. Severe property damage does not mean
economic loss caused by delays in production.
b. Bypass not exceeding limitations.
The permittee may allow any bypass to occur which does not cause
effluent limitations to be exceeded, but only if it also is for
essential maintenance to assure efficient operation. These bypasses
are not subject to the provisions of Paragraphs c. and d. of this,
section.
c. Notice
(1) Anticipated bypass. If the permittee knows in advance of the
need for a bypass, it shall submit prior notice, if possible at
least ten days before the date of the bypass; including an
evaluation of the anticipated quality and effect of the bypass.
(2) Unanticipated bypass. The permittee shall submit notice of an
unanticipated bypass as required in Section D, Paragraph 0-8
(24-hour notice).
d. Prohibition of bypass
(1) Bypass is iiprohibited end the Permit Issuing Authority may take
enforcement action against a permittee for bypass, unless:
(a) Bypass was unavoidable to prevent loss of life, personal
injury, or severe property damage;
(b) There,vWere ;no feasible alternatives to the bypass, such as
the;.\use of auxiliiary treatment facilities, retention of
untreated wastes , or maintenance during normal periods'>of
eguipmentdowntime. This condition is not satisfied if
Adequate backup equipment should have been installed in the
exercise of reasonable engineering judgement to prevent 'a
bypass which occurred during, normal periods of equipment
or preventi^ maintenance; and
(c) The. permittee submitted notices as required under Paragraph
cf. of this section.
(2) The .permit .Issuing Authority may approve: an anticipated bypass,
after;'considering its adverse effects, if the Permit issuing
Authority^; determines that it will meet the three conditions
listed^above in' Paragraph d. (1) of<.this section.
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Part II
Page 11-5
Upsets
"Upset" means an exceptional incident in which there is unintentional
and temporary noncompliance with technology based permit effluent
limitations because of factors beyond the reasonable control of the
permittee. An upset does not Include noncompliance to the extent caused
by operational error, improperly designed treatment facilities, lack of
preventive maintenance, or careless or improper operation. An upset
constitutes an affirmative defense to an action brought for non-
compliance with such technology based permit limitation if the
requirements of 40 CFR 122.41(n)(3) are met.
5. Removed Substances
This permit does not authorize discharge of solids, sludge-r filter
backwash, or other pollutants removed in the course of treatment of
control of wastewaters of the United States unless specifically limited
in Part 1.
SECTION C. MONITORING AND RECORDS
1. Representative Sampling
Samples and measurements taken as required herein shall be
presentative of tiie volume and nature of the monitored discharge. All
mples 6hall be taken at the monitoring points specified in this permit
znid, unless otherwise specified, before the effluent,joins or is diluted
by any other wastestream> body of water> or substance, Monitoring
ppints shall not be. changed without notification to and the approval of
the Permit Issuing Authority.
2. Flow Measurements
Appropriate flow measurements devices and methods consistent with
accepted scientific practices shall be selected and; vised to insure the
accuracy: and reliability of measurements of the:^volumis! of monitored
discharges. The devices shall be installed; .calibrated} and maintained
to insure that the accuracy of the measurements are consistent with the
accepted capability, of that type of device. Devices selected shall be
capable of measuring flows with a maximum deviation of l£ss than tl0%
from the true discharge rates throughout the rangecQfv ejected discharge
volumes. Once-through condenser cooling water flow< which vis monitored
by pump logs, or pump hour meters as specified in Part I of this permit
and based on the manufacture's pump curves shall not be subject to this
retirement. Guidance in selection, installation/ calibration, and
operation, of acceptable flow mea6urement;:devicesyrC^ becobtained; from
the following references:
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Part II
Page I1-6
(1) "A Guide of Methods and Standards for the Measurement of Water
Flow", U.S. Department of Commerce, National Bureau of Standards,
NBS Special Publication 421, May 1975, 97 pp. (Available from the
U.S. Government Printing Office, Washington, D.C. 20402. Order by
SD catalog No. G13.10:421.)
(2) "Water Measurement Manual"# U.S. Department of Interior, Bureau of
Reclamation, Second Edition, Revised Reprint, 1974, 327 pp.
(Available from -the U.S. Government Printing Office, Washington,
D.C. 20402. Order by catalog No. 127.19/2tW29/2, Stock No. S/N
24003-0027.)
(3) "Flow Measurement in Open Channels and Closed, Conduits", U.S.
Department of Commerce, National Bureau of Standards, NBS Special
Publication 484, October 1977, 982 pp. (Available in paper copy or
microfiche from National Technical Information Service (NTIS),
Springfield, VA 22151. Order by NTIS No. PB-273 535/5ST.)
{44 *NPDES Compliance Floifr Measurement Manual ., ,;U.S. Environmental
Protection Agency, Office ' of. Water Enforcement, Publication MCD-
77, September 1981, 135 pp. (Available from the .General Service
Admiriistration (8BRC) / Centralized Mailing Lists Services", Building
41-> Denver FederalSiCen^r^^riverV CO. 80255-)
Monitoring Procedures
Monitoring must be conducted according to test procedures approved under
40 CFR Part 136/ unless other test procedures have been specified' in
this permit.
4. Penalties for Tampering
The Clean Water A.ct provides that any person who falsifies, tampers
with,, or knowingly renders inaccurate, any monitoring device Or method
required to be maintained >under, this permit shall, nipon ^conyiction;" be
punished by a fine of not more than $10,000 per violation, or
imprisonment for not more than 2 years, or both.
5. Retention of Records
The pennittee shall retain ^records, .of all monitoring. i^fprmat^^
including all calibration ;and i^lntenance records and allcbtlgi^l :6tri^)
Chiart recordings for: continuous?monitoring :instri^eht^l^^|^bp^sf?o^f
all reports required by this 'permit, and records of all data' used to
complete the application for^this permit, :for a period of at: 'least 3
-.years from the date of;'.the'ysample, measurement, report> or application.
Thi6 period may be extended cby#§the .^Permit Issuing Authority- at^ariyrtiiqje;.
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Part II
Page 11-7
Record Contents
Records of monitoring information shall include:
a. The date, exact place, and time of sampling or measurements;
b. The individual(s) who performed the sampling of measurements;
c. The date(s) analyses were performed;
d. The individuals) who performed the analyses;
e. The analytical techniques or methods used; and
f. The results of such analysis.
7. Inspection and Entry
The permittee shall allow the permit Issuing Authority, or a authorized
representative, upon the presentation of credentials and other documents
as may be required by law, to;
a. Enter upon the permittee's premises where a regulated facility
or activity is located or conducted# or where records; must be
kept under the conditions of this permit;
b. Have access to and copy# at reasonable times, any records that
must be kept under the conditions of this permit.
c. Inspect at reasonable ttime any facilities ,;>equipntent (including
monitoring and control equipment ), practices, Or operations
regulated or required under this permit; and
d. Sample or monitor at reasonable times, for the purposes of
assuring permit compliance or as otherwise authorized by the
Clean Water Act,; ajiy substances or 'parameters at any location.
SECTION D. REPORTING REQUIREMENTS
1. Chancre in Discharge
The permittee fihall give notice to the Pemit Issuing Atlthority as soon
as possible of any planned physical alterations or additions tb the
permitted Facility* Notice is required only when:
a. The alteration or addition to a permitted facility may meet one
of the criteria for. determining whether a facility is ^ new
source; or
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Part n
Page li_8
b. The alteration or addition could significantly change the nature
or Increase the quantity of pollutants discharged. This
notification applies to pollutants which are subject neither to
effluent limitations in the permit, nor to notification
requirements under Section D, Paragraph D-10(a).
2. Anticipated Noncompliance
The permittee shall give advance notice to the Permit Issuing Authority
of any planned change in the permitted facility or activity which may
result in noncompliance with permit requirements. Any maintenance or
facilities, which might necessitate unavoidable interruption of
operation and degradation of effluent quality, shall be scheduled during
noncritical water quality periods and carried out in"" a manner approved
by the Permit Issuing Authority.
3. Transfer of Ownership or Control
A permit may be automatically transferred to another ift
a. The permittee notifies the Permit Issuing Authority of the
proposed transfer at least 30 days in advance of the proposed
transfer date;
b. The notice includes a written agreement between the existing and
new peririittees containing a specific date for transfer of permit
responsibility, coverage, and liability between them; and
c. The Permit Issuing Authority does not notify the existing
permittee of his or her intent to modify or revoke and reissue
•the-./; permit. If this notice is not received, the itransfer is
effective on the date specified in the agreement mentioned in
paragraph b.
4. Monitoring Reports
See Part III of this permit.
5. Additional Monitoring bv the Permittee
If the permittee monitors any: pollutant more frequently than required
by this peTOiti; using ^teiBt prbciedureiB approved under 40 CFR 136 or a6
ispecified in this permit,; the results of this monitoring shall be
included in the calculation and reporting of the data submitted in the
Discharge Monitoring Report (DMR). Such increased frequency shall also
be indicated.
o. Averaging ot Measurements
''¦alculations, for limitations'iwhich require averaging ,-of measurements
utilize -;an arithmetic ~ Mean y^unTes's .. otherwise :>speciiied-^---by^ the
^rmit Issuing Authority in the permit.
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Part II
Page Ii_9
f. Compliance Schedules
Reports of compliance or noncompliance with, or any progress reports on,
interim and final requirements contained in any compliance schedule of
this permit shall be submitted no later than 14 days following each
schedule date. Any reports of noncompliance, shall include the cause of
noncompliance, any remedial actions -taken, and the probability of
meeting the next scheduled requirement.
8. Twenty-Four Hour Reporting
The permittee shall orally report any noncompliance which may endanger
health or the environment, within 24 hours from the time the permittee
becomes aware of the circumstances. A written submission shall also be
provided within 5 days of the time the permittee becomes aware of the
circumstances. The written submission shall contain a description of
the noncompliance and its cause, the period of noncompliance, including
the exact dates and times;; 'and if the noncompliance has ' not been
corrected, the anticipated time it is expected to continue, and steps
taken or planned to reduce, eliminate and prevent reoccurrence of the
noncompliance. The Permit is suing Authority may verbally waive the
written report, on a case-by^ckse basis, when the oral report is made.
The following violations shall be included in the 24 hour report when
they might endanger health or the environment t
a. An unanticipated bypass which exceeds any effluent limitation in
the permit.
b. Any upset which exceeds any effluent limitation in the permit.
9. Other Noncompliance
The permittee ¦; :;sh£ll-.;!^repo^:;£j^^ form, all instanceis of
noncompliance iiot Paragraphs D-2,
D-4, D-7, and D-8 at the; timfev-monitori^ reports are submitted. The
reports shall contain the informatio in Paragraph D-8.
10. Changes in Diecharges of1 Toxic Substances
The permittee shall .notify >^heyPermit Issuing Authority as soon ais it
knows or has reason to belief?"
a. That any activity has occurred or wil 1 occur which would result
in the discharge, on a routine or frequent basis, of any Atoxic
substance(s) (listed at CFR 122, Appendix DTable'';il>-a^yj^£
which is not lifted ;in if that di6charge wiil e x
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Part II
Page Il-io
(2) Two hundred micrograms per liter (200 ug/1) for acrolein and
acrylonitrile; five hundred micrograms per liter (500 ug) for
2,4-dinitropbenol and for 2-methyl-4,6-dinitrophenol; and
one milligram per liter (1 mg/1) for antimony; or
(3) Five (5) tines the concentration value reported for
that pollutant(e) in the application.
b. That any activity has occurred or will occur which would result
in any discharge, on a non-routine or infrequent basis, of a
toxic pollutant (listed at 40 CFR 122, Appendix D. Table II and
III) which is not limited in the permit, if that discharge will
exceed the highest of the following "notificatjion levels":
(1) Five hundred Micrograms per liter (500 ug/1);
(2) One milligram per liter (1 mg/1) for antimony; or
(3) Ten (10) times the maximum concentration value reported for
that pbliutaint (s) in the permit application.
11* Duty to Reapply
the permittee wishes t^o continue an activity regulated by this permit
ter the expiratioh date 6f this permit, the permittee must apply for
and obtain a new permit . The application should be submitted at least
180 days before ;the .expiration date of this permit. The Permit Xssuiiig
Authority may grant; permission to submit an application less than 180
idays';;bu£f:h6tflater*than the permit expiration date;
Where Ei'A is the Permit Issuing Authority, the terms and conditions of
this j^imit are automatically continued in accordance with 40 CFR 122;6,
only Where the pern^-ttee: has submitted a timely and complete application
for.\a; the Permit Issuing Authority is unable thafough
no fault of the ^ to issue a new permit before expiration date.
12 . Signatory Requiremerrt: s
All applications; ^reports, or information submitted to the Permit
Issuing Authority shall be 6igned and certified.
a. All permit applications shall be signed as follows:
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Part ii
Page Il-ll
(1) For a corporation: by a responsible corporate officer. For
the purpose of this Section, a responsible corporate officer
meansx (1) a president, secretary, treasurer, or vice-
president of the corporation in charge of a -principal
business function, or any other person who performs similar
policy or decision-making functions for the corporation, or
(2) the manager of one or more manufacturing production
facilities employing more than 250 persons or having gross
annual Is ales or expenditures exceeding 25 million (in second
quarter 1980 dollars), if authority to sign documents has
been assigned or delegated to the manager in accordance with
corporate procedures.
(2) For a partnership or sole proprietorship: by a general
partner or the proprietor, respectively; or
(3) For a municipality, State, Federal, or other public agencies
by either a principal. executive officer or ranking elected
official.
b. All reports required by the permit and other information
requested by the Permit Issuing Authority shall be signed by. a
perspn described above or by a duly authorized representative
only if:
(1) The authorization is made in writing by person described
above;
(2) The authorization specifies either an individual or.-/a
position having responsibility for the overall operation of
the; regulated facility or activity, such as the position of
plant manager, operator of a well or a well field,
superintendent, position of equivalent responsibility, or an
individual or position having overall responsibility for;
environmental matters for>the company./ .(A duly authorized
representative may this tie either a named individual or any
individual' occupying a named position;); andv
(3) The written authorization is submitted to the Permit Issuirig
c. Certification. Any person signing a document under paragraphs
(a) or (b) of this section shall make the following
-------
Part ii
Page II-12
"I certify -under penalty of law that this document and all
attachments were prepared under my direction or supervision
in accordance with a system designed to assure that qualified
personnel properly gather and evaluate the information
submitted. Based on my inquiry of the person or persons who
manage the system, or those persons directly responsible for
gathering the information, the information submitted is, to
the, best of my knowledge and belief, true, accurate, and
complete. I am aware that there are significant penalties
for submitting false information, including the possibility
of fixae and imprisonment for knowing violations."
13. Availability of Reports
Except for. data determined to be confidential under 40 CFR Part 2, all
reports prepared £n:accordance with the terms of thi6 permit shall be
available for public inspection at the offices of the Permit" Issuing
Authority. As required by the Act, permit applications, permits and
effluent data sha3.1 not be considered confidential.
14. Penalties for Falsification of Reuorts
Clean Water Act provides ; that any person who knowingly makes any
se material statement, representation, or certification in any record
of other document: submitted or required to be maintained under this
permit, including .monitoring reports or reports of compliance; or
noncompliance^- .03T...who 'knovriiiigly falsifies,: tampers with, or renders
inaccurate' any aoxaitoring device or method required to be maintained
under the Clean Water Act, shall, upon conviction, be punished by a fine
of not more than -$10,000 or by imprisonment for not more than 2 years
or both.
SECTION E. DEFIHrJTTOWS
1. Piermlt t« Bti
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Part II
Page H-13
. Mass/Day Measurements
a. The "average monthly discharges" is defined and the total mass
of all daily discharges sampled and/or measured during a'calendar
month on which daily discharges are sampled and measured, divided
by the number of daily discharges sampled and/or measured during
such month. It is therefore, and arithmetic mean found by adding -
the weights of the pollutant found each day of the month and then
dividing this sum by the number of days the tests were reported.
The IMitation is identified as "Daily Average* or "Monthly
Average" in Part I of the permit and the average monthly
discharge value is reported in the "Average" column under
"Quantity" on the Discharge Monitoring Report (DMR).
b. The "average weekly discharge." is defined as the total mass of
all daily discharges sampled and/or measured during the calendar
week on which daily discharges are sampled and measured, divided
by the number of daily, discharges sampled and/or measured during
such week. It is, therefore, an arithmetic mean found by adding
the weights of pollutants found each day of the week and then
dividing this sum by the number of days the tests were reported..
This limitation is identified as "Weekly Average" in Part I of
the ^ highest weekly average of Sample
measurements obtained during the reporting period in the
•Maximum" column under "Quantity" on the DMR.
c. The "maximum daily discharge? is the total mass, (weight;) of a
pollutant dische^ged during a calendar day. if only one sample
is te^eri 'during V^y calendar day the weight of pollutant
calculated f ^m it: "Is * the "maximum daily discharge" . This
limitation is identified as "Daily Maximum", in Part I of the
permit and the highest such value recorded during the reporting
period is reported in the "Maximum" column under "Quantity" on
the DMR.
d. The ^average annual discharge" is a rolling average equal to the
arithmeticmean ofthemass measured in all discharges sampled
eunid/or measured during consecutive reporting periods which
comprise one year. For parameters that are measured at least
once per month, the annual average shall be computed at the end
of each nonth.and is equal to the arithmetic mean of the monthly;
average of the smonth -being reported and the monthly average ,^of
each of the previous eleven months. This limitation is defined
as "Annual Average* in Part I of the permit and the average
aiuiual discharge value is reported in the "Average" column under
"Quantity" on the DMR. "
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Part ii
Page Il»i4
Concentration Measurements
a. The "average monthly concentration", other than for fecal
coliform bacteria, is the sum of the concentrations of all daily
discharges sampled and/or measured during a calendar month on
which daily discharges are sampled and measured, divided by the
number of daily discharges sampled and/or measured during such
month (arithmetic mean of the daily concentration values). The
dally concentration value is equal to the concentration of a
composite sample or in the case of grab samples is the arithmetic
mean (weighted by flow value) of all the samples collected during
that calendar day. This limitation is identified as "Monthly
Average" or "Daily Average" under "Other Limits" in Part I of the
permit and the average monthly concentration value is reported
under the "Average" column under "Quality" of the DMR.
b. The "average weekly concentration", other than for fecal coliform
bacteria, is the sum of the concentrations of all daily
discharges sampled aiiid/or measured, during a calendar week on
which daily discharges are sampled and measured divided by the
number of daily discharges sampled and/or measured during such
week (arithmetic mean of the daily concentration values)The
daily concentration value is equal to the concentration of a
composite, sample or ini the case of grab sai^ples is the arithmetic
mean (weighted by flow value) of all the samples collected during
that calendar day. This limitation is identified as "Weekly
Averager under "Other Limits" in Part I of the permit. Enter the
highest weekly average of sample measurements obtained during the
reporting period in the "Maximum" column under "Quality" on the
DMR.
c. The "maximiim daily concentration" is the concentration of a
pollutant discharged during a calendar day. It is identified as
"Daily Maximumr tinder "Other Units" in Part I of the permit and
the hi^e6^^ttphf;^ilie recorded. during the repotting -period • is
reported ;«ftder£t^ "Quality" on the DMR.
d. The "averagei annual concentration", other than fecal coliform
bacteria, is the rolling average equal to the arithmetic mean of
the effluent or. influent samples collected during consecutive
repoi^j^g^peyiods.i.which, comprise:..ib^;yeari^;.:V^r^i^rM^er!S':;iAat
are vmeiajjfu^i^ month, the annual'average shall
be computed' at the end of each month and is equal to the
arithmetic- mean , of the monthly average of the month being
reported -
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Part II
page 11-15
5. Other Measurements
a. The effluent flow expressed as million gallons per day (KGD) is
the 24 hour average flow averaged monthly. It is the arithmetic
mean of the total daily flows recorded daring the calendar month.
Where monitoring requirements for flow are specified in Part J
of the permit the flow rate values are reported in the "Average"
column under "Quantity" on the OMR.
b. An "instantaneous flow measurement" is a measure of flow taken
at the time of sampling, when both the sample and flow will be
representative of the total discharge.
c. Where monitoring requirements for pH, dissolved oxygen or fecal
coliform bacteria are specified in Part I of the permit, the
values are generally reported in the "Quality or Concentration"
column on the DMR.
d. The "average annual discharge* for fecal coliform bacteria shall
be calculated in the same manner as that for mass limitations
(see item II.E.3.d.j.
6. Types of Samples
a. Composite Samples: A fcomposite sample" is a combination of not
less; thain 8 influent or e ffluent portions, of at least 100 ial;
collected over the full time period specified in Part I .:A. ; The
composite sample must be flow proportioned by either", time
interval between each, aliquot or by volume -as^it' :M^t^s^|to;
effluent flpw at the" time of sampling or total flow f isince
collection of. the previous aliquot. Aliquots may be collected
manually or automatically.
b. Grab Samples: A . "grab sample" is a single .influent or Affluent
portion which i6 .not a composite sample. The sample(s) shail be
collected at the period(s) most representative of tiie total
discharge.
7. Calculation of Means
a* Arithmetic Mean: The "arithmetic meain" of any set of values "is
thesummation of ^the* individual values divided"Jby thie' tnufiiber: of
individual values.
b. Geometric Mean: The "geometric mean" of ai^ set^^yaluesi^^^^lie,
N** root of the produc't^bf, the^individual values where-N-ls^equal
The qeoietrib^mMnrM:k"
jone'^l^y'
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Part ii
Page Ii_i6
c. Weighted by Flow Value: "Weighted by flow value" means the
summation of each concentration times its respective flow divided
by th6 summation of the respective flows.
8. Calendar Dav
A "calendar day" is defined as the period from midnight of one day until
midnight of the next day. However, for purposes of this permit, any
consecutive 24-hour period that reasonably represents the calendar day
may be used for sampling.
9. Hazardous Substance
A "hazardous substance" means any substance designated under 40 CFR Part
116 pursuant to Section 311 of the Clean Water Act.
10. Toxic Pollutants
A "toxic pollutant" is any vpollutant. listed as toxic under Section
307(a|(1j of"the Clean Water Act.
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Page III-l
Permit No. FL0042293
Part III
Other Requirements
A. Reporting of Monitoring Results
Monitoring, results obtained for each calendar month shall be
summarized: and reported on a Discharge Monitoring Report Form (DMR)
(EPA No. 3320-1). These forms shall be submitted after each calendar
quarter and postmarked no later than the 28th day of the month
following the completed calendar quarter. (For example, data for
January-March shall be submitted by April 28.) Calendar quarters are
January-March, April-June, July-September, and October-December.
Signed copies of these, and all other reports required by Section D
of Part II/ Reporting Requirements, shall be submitted to the Permit
Issuing Authority at the following address:
Environmental Protection Agency
Region IV
Compliance Section
Facilities Performance Branch
Hater Management Division
345'Courtland Street, N.E.
Atlanta, GA 30365
if no disch^ge roccurs r dturingxthe reporting period, sampling
requirement8 ; of/.this penaitlido -not- apply i ^ Thia statement "No
Discharge.^shall^be ^writtenvbn^the^DHR form. Iff during the term of
this perm It, ;-,the.--f ac 11 ity ceases discharge to surface waters, the
Permit Issi^g-^uthority and'the State shall bis ^notified immediately
upon cessation of discharge. This notification shall be in writing.
B. Reooener Clause
ThispenrdLtshalllJe; modified,, or alternatively, revoked and reissued
to ccmply?|wlt^L4^y4^ppiicable / effluent standardor limitation issued
or appinivi^und^ (2)(C)^iEuid (D),304(b) (2),
307(a)(2),iVand*405'(d) (2) (D) tof the :Clean Water Act (the Act), as
amended, iflthe ^effluent standard, limitation, or sludge disposal
requirement- so lissued or approvedt
•li Contois Miiff erentTO orMs otherwise more stringent
tb^^^ylbbndition -jin;- the) permit; ! or
2. Conteoisriany .pollutant or disposal method not addressed in
th^ {permit;
^paragraph shall also
O(on5w|n|^|^j|be?^^qul3^ments .^f &ithe^Act^then#pplicabie.
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Page IV-1.
Permit No. FL0042293
CHRONIC FRESHWATER LANGUAGE
PART IV
Whole Effluent Toxicity Testing Program
As required by Part I of this permit, the permittee shall initiate
the series of tests described below beginning in July, 1991 to
evaluate whole effluent toxicity of the discharge from outfall 001.
All test species* procedures and quality assurance criteria used
shall be in accordance with Short-term Methods for Estimating the
Chronic Toxicity of Effluents and Receiving Waters to Freshwater
Organisms. EPA/600/4-89/001, or the most current edition(s). The
dilution/control water used will be a moderately hard water as
described in EPA/600/4-89/001, Section 7 (or the most current
edition) . A standard reference toxicant quality assurance test shall
be conducted concurrently with each species used in the toxicity
tests and the results Ws^ the diachargeinonitoringreport
(DMR) . : Alternatively.^Mf:monthly - QA/QC reference tbxiccuit tests are
conducted, these icesults: must,be submitted with the DHR.
1* a.
fCerlodapTmia diibia V
Suinrlvaii^dfRep^ Test: and a BhortytemijFathead-
Minnofr.vf:PlM&bTiale&
Test. .These;itestsS8hall-ibe conducted usinga -control?'(0%
off 1 SnnrorifrsH rin nrT-§rtf ;5l00%
itrated^f;5*££1&^ ario:obsei^able
. eff^£!;<3f^en£**jM^ - All
¦ teist>:reisi&ts%8ha2&^be;^^
AppendixvHfEPA/600/4T89/001, or the mos t ~ current edit ion.
b. Tor^eMli^sis^^ aia^nimum^f^ ;
c.
8.1 .'4 ^0ibiir j (ibritlie most: curi^t#nyl0 ',*• paragra^Jia*^^
EPA/600£4i.8?^ edition) ¦
RV>n 11 y4 ftt-' *irf 11 ¦ hp rnnn 1 rlprpd
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Page IV-2
Permit No. FL0042293
2. a. The toxicity tests specified above shall be conducted once
every two months until 6 valid bimonthly tests have been
completed, and once every 6 months thereafter for the
duration of the permit, unless notified otherwise by. EPA.
These tests are referred to as "routine" tests.
b. Results from "routine" tests shall be reported according to
EPA/600/4-89/001, Section 9, Report Preparation (or the most
current edition), and shall be submitted as an attachment to
the DMR. Such results are to be entered on the DMR in the
following manner:
If the NOEC of a test species is less than 100% effluent,
'<100%' should be entered on the DMR for tfiat species. If
the NOEC of a test species is greater than or equal to 100%
effluent, '>100%' should be entered.
3. a. it unacceptable chronic toxicity (a NOEC less than 100%
effluent in either test) is found in a "routine" test, the
permittee shall conduct two additional toxicity tests, on
the specie(s) indicating unacceptable toxicity. For each
additional test, .the >sampIerCoilectionrequirements and test
acceptability criteria .specified in Section 1(b) above, must
be met .for the testybo bej|cpnsidered valid. 'The first test
shall begin within .two-^reeloB: of the end of the "routing"
test and the second^itest lihall be conducted two weeks
later.- If either >or:bothfof.these tests are invalid/
additional ..test (s )^are 4~to^b)e;i conducted-every .itwo weeks until
t*ro valid tests are vcqmp4£ted (e »g. t if-the first test is
valid -and -the {-.secon^^est^s^ not, the permittee shall
continue to conductXtest^.^ontil . one more test is valid).
The .additional, teste ?,wili&be: used, to determine if the
toxicity found in^the "routine" test is "still present.
For ^rbutine^tes;te!^^ chronic^toxicity, the
permittee.shallcoriducti&tidltionaldaphnldf Cerlodaphnia
dubia) SurvivalandlReprbau^ fathead
mtnivra
multi^concentrationltests ^as appropriate' TheWtesta^y^l
be conducted on a .cphtrbl^.t>100% effluents and .thie following
%^ef fluent'pbncenta#$tohi£*||^ 0. 5i;x the RWC,
and :0.75 :x the/:RWC>|§|^he^.^
specified in;rSectibn^
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Page IV-3
Permit No. FL0042293
4. For all tests conducted prior to the effective date of the
final total residual chlorine limit, the final effluent
sample must be artificially dechlorinated before test
initiation. For all tests conducted after this date, a
final effluent sample must be used.
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ytosx
ysU)
& ¦
UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
REGION IV
345 COURTLAND STREET. N£.
ATLANTA. GEORGIA 30365
FEB 13 1991
STATEMENT OF BASIS
NPDES NUMBER:
FACILITY NAME:
LOCATION:
RECEIVING STREAM:
CLASSIFICATION:
USE DESIGNATION:
PERMIT WRITER:
FL0042293
Barefoot Bav WWTP
North end of Dottle Lane
Brevard County
Barefoot Bav* Florida 32976
Drainage Canal leading to north
prong of Sebastian Creek
ClasB III Waters
Recreation. Propagation, and Maintenance of a
Healthy. Well-Balanced Population of Fish and
Wildlife
Bridget C. Crawford
This; facility ^has : one discharge ofsanitarywastewater from a sewage
treatment plant bperatipn. The effluent limitations and monitoring
requirements arebasedupon the Stateof Florida Administrative Code
as follows:
Parameter
Flow, MGD
BOD - 5 Day
Total Suspended
Solids
Fecal Coliform
Bacteria
PH
Total Residual
Chlorine
Toxicity Testing
Bfl61s for' Effluent
Limitation
Basis for Monitoring
Reqiii-rgmmrh
FAC 17-600.740(1)9b) 1. (11-27-89)
FAC 17-302.560(5) (5^29-
FAC 17r302.560(1) (5*29-
FAC 17-19.050
(8^30-88)
{See below)
(See below)
(See below)
Prln ted on Recycled Paper
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-2-
The Final Total Residual Chlorine (TRC1 Limit has been established in
accordance with Florida Administrative Code 17-302.560(10) dated
5-29-90. TIIC test procedures and monitoring requirements are based
on the document, "Region IV NPDES Permits Chlorine Strategy," dated
April 11, 1986.
Toxicity Testing
Toxicity testing requirements and limits have been included to ensure
that the effluent conforms with FAC Sections 17-302.510(3)(p)
(May 29, 1990) and are based on the rationale contained in the"
Regional policy document, "Whole Effluent Toxicity Testing Policy for
Florida", dated May 5, 1986. The inclusion of a whole effluent
toxicity limit in the permit is also authorized and ^required by 40
CFR Section 122.44(d)(1)(iv).
The Receiving Water Concentration {RWC) is used to determine the type
of whole effluent toxicity testing required in a permit. When the
source of the facility's water supply is;not the receiving water, the
RWC is calculated using the following equation:
RWC (%) « 100 x Qw
(Qr + Qw>
wnere, Qw 65 1.0 MGD (design or appl. max. 30-day avg. flow)
Qr «= Receiving water flow at appropriate low flow
conditions (the 7o10 flow in this case)
= 0.0 cfs (0*0 MGD/ w
RWC (%) = 100 x 1.0/(0.0 + 1.0) = 100%
Based on a 7Q10 of 0.0 cfs at the point of discharge, a receiving
water concentration (RWC) of: 100% will exist at a design discharge
flow of .1. 0 MGD after complete mixing at low flow conditions.:
Freshwater species are^proposed to reflect the applicant's discharge
to a freshwater environment.
The effluent NOEC (%) is determined using the following equation:
effluent NOEC (%) > RWC
For this facility the RWC is greater than 1% of the receiving water
flow at approximate low -flow conditions j therefore, 7-day chronic
toxicity requirements (esqpressed as NOEC) were selected.
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-3-
Honitoring Requirements
The applicant will be required to monitor for flow and the
above parameters with sufficient frequency to ensure compliance
with the permit conditions. Frequency, methods of sampling,
and monitoring dates will be specified in the final permit.
Any requirements in the permit to only monitor and report data
are based on Section 308(a) of the Clean Water Act.
Proposed Schedule for Permit Issuance
Draft Permit to Applicant
Draft to State for Certification
Proposed Public Notice Date
Proposed Issuance Date
Proposed Effective Date
February 13, 1991
March 13, 1991
April 18, 1991
May 18, 1991
July 1, 1991
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Permit & DMR Review - Page 43
UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
REGION IV
345 COURTLAND STREET. N.E.
ATLANTA. GEORGIA 30365
SEP 1 6 1991
CERTIFIED MAIL
RETURN RECEIPT REQUESTED
REF: 4WM-FP
Mr. Paul H. Bradtmiller
Senior Vice President
Florida Cities Water Company
P.O. Box 21119
Sarasota, Florida 34276
RE: Final Issuance of NPDES Permit No. FL0042293
Barefoot Bay WWTP
Dear Mr. Bradtmiller:
Enclosed is the National Pollutant Discharge Elimination System
(NPDES) permit for the above-referenced facility. This action
constitutes the Environmental Protection Agency's final permit
decision in accordance with Title 40, Code of Federal Regulations
(C.F.R.) Section 124.15(a). The permit will become effective as
specified, provided that no timely request for an evidentiary hearing
is received by the Agency.
Any interested person may contest this decision by submitting a
timely request for an evidentiary hearing (hearing) pursuant to the
procedures at 40 C.F.R. § 124.74. If a request for a hearing is
received by the Agency, following review, a determination will be
made and the requester advised of the Agency's decision on thie
request. . Until that time, please be advised that any request will
render the permit ineffective pursuant to 40 C.F.R. § 124.15(b). For
a new source/ a hew discharger, a recommencing discharger, or a
facility for which an untimely permit renewal application was
submitted, a hearing request renders the facility without an NPDES
permit and the facility may not discharge (unless relief is granted
by the Presiding Officer under 40 C.F.R. § 124.60(a)).
I f the evidentiary hearing request is granted, in whole or part, to
an existing, source, the effect of the contested provision(s), and any
other conditions; not severable from those conditions, will be stayed
and not subject to judicial review pending final Agency action. In
this case, all provisions of the prior permit, as well as, all
uncontested provisions of the reissued permit shall continue fully
enforceable and effective pending final Agency action on the permit
appeal. See 40 C^F.R. S 124.60.
cT
isszz
<< PBQ^C
Prin ted on Recycled. Paper
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-2-
To request an evidentiary hearing under 40 C.F.R. § 124.74, you
must submit an original and two copies of the request to the
Regional Hearing Clerk at the letterhead address within thirty
(30) days from service of this notice. A copy of the procedures
and requirements for evidentiary hearing requests and appeals to
the Administrator is enclosed.
For purposes of judicial review under the Clean Water Act, 33
U.S.C. § 1251 et sea., final Agency action on a permit does not
occur unless and until a party has exhausted its administrative
remedies as required by 40 C;F.R. Part 124.
Further information on procedures pertaining to the filing of an
evidentiary hearing request or other legal matters may be :
obtained by contacting Jacqueline F. Col'son or Kevin B. Smith,
Assistant Regional Counsels, at (404) 347-2335.
Sincerely yours,
W. Ray Cunningham, Director
Water Management Division
Enclosures (4 j: Evidential Hearing Procedures
Final NPtiES Permit
Amendmenti-to Fact Sheet or Statement of Basis
Discharge Monitoring Report Form and
Instructions
cc: Florida PER (with all enclosures, except: Evid. Heading
Procedures)
be: FL NPDES Compliance:Clerk (with all enclosures, except
Evid. Hearing Procedures)
-------
PERMIT NO. FL0042293
Minor - Non POTW
UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
REGION IV
AUTHORIZATION TO DISCHARGE UNDER THE
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM
In compliance with the provisions of the Clean Water Act/ as
amended (33 U.S.C. 1251 et seq. j the "Act"),
Barefoot Bay WKTP
c/o Florida Cities Water Company
P.O. Box 21119
Sarasota, Florida 34276-4119
is authorized to discharge from a facility located at
North end of Dottle Lane
Brevard County
Barefoot Bay, FL 32976
to receiving waters named
Drainage canal leading to
north prong of Sebastian.Creek
in accordance with Affluent limitations, monitoring
requirements and other conditions set forth herein. The
permit consists of this cover sheet. Part I 5 pages,
Part II 16 pages. Part III 1 page, and Part IV 3 pages.
This permit shall become effective on November 1, 1991V;
This permit and the authorization to discharge shall
expire at midnight, June 30, 1995.
W. ?Ray :.Gunn|Lngham, Director
"Water .Management Divisions
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Page 1-1
Permit No. FL004229J
PART I
A. EFFLUENT LIMITATIONS AND MONITORING REQUIREMENTS - Final
1. During the period beginning on the effective date and lasting through June 30, 1995, the
permittee is authorized to discharge from butfall(s) 001, sanitary wastewater.
Such
PARAMETERS
Flow, MGD
BOD - 5 Day, mg/1
Total Suspended
Solids, mg/1
shall be limited arid monitored by the permittee as specified below:
DISCHARGE LIMITATIONS
Annual Monthly Daily
Average Average Maximum
Report
20.0
20.0
Report
30,0
30.0
Report
6-0.0
60.0
Fecal Coliform (See Item 6, page 1-3)
Bacteria, N/100 ml
(See Part I.A.2. for effluent
limit and approved testing
procedures. See Part l.B.l
for compliance schedule and
compliance dates.)
Residual
Chlorine, mg/1
pH shall not be less than b.u.nor
greater than 8.5 standard unitbv
Chronic Whole (See Item 9, Page 1-3)
Effluent Toxicity
MONITORING REQUIREMENTS
Measurement Sample Sampling
Frequency Type
5/Week
1/tfeek
1/Week
1/Month
7/Week
Point *
Representative Effluent
8-hr. Composite Effluent
8-hr. Composite Effluent
Grab
Grab
Effluent
Effluent
5/Week
See Part IV
Grab
24-hr.
Composite
Effluent
Effluent
* See Item 7, Page 1-3.
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j^age 1-2
Permit No. FL0042293
PART I (CONTINUATION)
EFFLUENT LIMITATIONS AND MONITORING REQUIREMENTS
2. INTERIM TOTAL RESIDUAL CHLORINE (TRC) LIMIT: The dally maximum
concentration of TRC in the final effluent shall not exceed 0.2
mg/1 beginning the effective date of this permit through the
operational level of the final TRC limit.
FINAL TRC LIMIT: The daily maximum concentration of total
residual chlorine (TRC) in the final effluent shall not exceed
0.01 mg/1 and shall be achieved no later than three months from
the effective date of the permit. This limit is included to
prevent toxic effects from chlorine in the receiving waters.
This compliance schedule allows the permittee time to apply for a
mixing zone for TRC from the Florida Department of Environmental
Regulation (FDER), if the permittee determines such to be a
benefit. If a mixing zone for TRC is granted by FDER and
concuxxed with by EPA, the permittee may apply for a modification
of the above TRC limit from EPA.
Testing for total residual chlorine (TRC) shall be. conducted
aqcording to either the amperometric titration method,the
low-level amperometric titration method (if compliance with a
permit limitation of 0.20 mg/1 or less is to be demonstrated), or
the DPD colorimetric method as specified in Section 4500-Cl D ;,
4500-Cl. E., or 4500-Cl G., respectively, Standard Methods for the
Examination of Water and Wastewater/ 17th Edition. If chlorine
is not .detected using oi^e of these methods, the permittee shall
report on the discharge .monitoring report form, the analytical
results for chlorine as being measured at less. than the detection
level for the test method selected; the test method shall also be
reported. The permittee shall then be considered to be in
bompliance with the above daily, maximum effluent limit for; TRC.
3. There shall be no discharge of floating solids or visible foam in
other than trace amounts.
4. The effluent shall not cause a visible sheen on the receiving
water.
5. Any bypass of the treatment facility, which is not included in
the effluent monitored above, is to be monitored for flow; and all
other parameters (except whole effluent toxicity testing). For
parameters other than flow, at least one grab sample per day
shall be monitored. Daily flow shall be monitored or estimated,
as appropriate, to obtain reportable dataAll monitoring •;
results shall be reported on a Discharge Monitoring Reports(DMR)
Form (3320-1).
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Page 1-3
Permit No. FL0042293
6. The arithmetic average of the monthly fecal coliform values
(calculated as a geometric mean) collected during an annual
period shall not exceed 200/100 ml o£ effluent sample. Any one
sample shall not exceed 800 fecal coliform colonies per 100 ml of
effluent sample.
7. Samples taken in compliance with the monitoring requirements
specified in this permit for all parameters except fecal coliform
shall be taken at the nearest accessible point after final
treatment but prior to the actual discharge or mixing with the
receiving waters. Samples for fecal coliform shall be taken
after treatment at the chlorine contact chamber but prior to
entering the polishing/percolation ponds.
8. For the parameters, BOO, TSS, and Fecal Coliform, no violations
for annual average, will be deemed to have occurred until .data
have been compiled for the first 12 months after the effective
date of the permit.
9. The effluent shall not be chronically toxic to, or produce
adverse physiological or behavioral responses in, aquatic
animals. An;effluent 110 observable effect concentration-(NOEC)
of less than 100% fori aiiy test species will constitute a
violation of Florida Administrative Code (FAC) Section
17-302.510(3) (p), May. 29, 1990, and the terms of this permit.
The testing for this requirement shall conform with Part -IV of
this permit.
10. If the results for a givfen sample analysis aire such that any
parameter (other than fecal coliform) is not detected at or above
the minimum level for! the test method used, a value of zero will
be used for tha,t sample in calculating an arithmetic efflueint
mean value for the parameter. In the case of fecal coliform, a
value of 1.0 shall be used in calculating the geometric aneaii.
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Page 1-4
Permit No. FLG042293
B. SCHEDULE OF COMPLIANCE
1. The permittee shall achieve compliance with the effluent
limitations specified for discharges in accordance with the
following schedule:
Discharge 001t
Operational level attained. . . Effective Date of
Permit
Discharge 001 Cease Dt«r:hnme Schedule;
First Report of Progress . . .December 31,
Second Report of Progress. . .December 31,
Third Report of Progress . . .December 31,
Fourth Report of Pi»gress i . .December 31,
Cease Discharge; . .. .. .'V . .June 30, 1995
Tota1 Residua1 Chlorine Final Limitt
! - . 1 ... . ; • • • .... • •_ . • .
Operational Level Attained. . No later than three
months from the
effective date of the
permit.
2. No later than 14 calendarf^^;-following a date identified
in. the- above schedule of .^cc^liknce, the permittee shall
submit either a repbrt. of progress or# in the case of
specific actions being required by identified dates, a
written noticei of cdnpli^ce or'noncompliance. In the
latter ease, the notice shi^l yiiiclude the cause of
noncompliance, '. £u^.:;i^^dttal;;^£ions taken, and the
probability of ineetihg;:scH requirement.
1991
1992
1993
1994
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C. SLUDGE MANAGEMENT PRACTICES
Page -5
Permit No. FL0042293
1. The permittee must sample and analyze the sludge and report
to EPA the quantitative data for the 125 priority pollutants
listed in 40 CFR 122, Appendix D, Tables II and III.
Qualitative data for 2,3,7,8-tetrachlorodibenzo-p-dioxin
(TCDD) must also be submitted if the permittee knows or has
reason to believe that TCDD is or may be present in the
sludge.
a. The permittee must submit the above data within 1 year
of the effective date of this permit.
2. The permittee must submit within 30 days of the effective
date of this permit the sludge production volume (specify if
daily or annual; if actual volume is not known, estimate the
quantity of sludge being handled and so indicate) and the
sludge disposal practice.
3. The permittee shall provide sludge inventory data to the
State and EPA, as part of EPA'b inventory updates as
requested. The data should include, but not be limited to,
sludge quantity and characteristics.
4. Reopener. If an applicable "acc^ptabl^ management practice"
or nqmefical ;lixnitation for pollutant is in sewage sludge ¦
promulgated under Section 405 (d) ( 2) of'the Cl^an Water Act,
as/amended by the Water Quality Act of: 1987 > is more
stringent than the sludge pollutant limit or acceptable
management' practice in this permit, or/controls a pollutant
notlimited in this permit, this permit;jBhall be promptly
modified; or revoked*^rid reissued to conform to the
retirements promulgated under Section 405(d) (2)The
penaittee shall comply with the limitations by no later than
thecompliance. deadline specified in the applicable
regulations as required by Section 405(d)(2)(D) of the Clean
Water Act.
5. Notice <>f chahae in sludge disposal practice The permittee
shali^give ipfci.oir notice to the RegiOnal^Adittiriistrator of any
ch^ge ^planned; in the permittee.' 6 sludge disposal practice.
f>. Cause - for modification. 40 CFR 122.62 (a) (1) provides that
following, is a cause fo^m^ revocation
ja^^^l^uance wo f-^ipencmi1ts 4;e?c ep£|^enfliit^^
or^iagrees. -- (a) Alterations. : ^ere ar^ and: ;
substantial changes or addition^ to the permitted facility
which occurred after permit issuance which
cation'to
;?be sTsubj ecjc3
requirements.
-------
tcoXJS III-l
Permit No. FL0042293
Part III
Other Requirements
A. Reporting of Monitoring Results
Monitoring results obtained for each calerfdar month shall be
summarized and reported on a Discharge Monitoring Report Form (DMR)
(EPA No. 3320-1). These forms shall be submitted after each calendar
quarter and postmarked.no later than the 28th day of the month
following the completed calendar quarter. (For example, data for
January-March shall be submitted by April 28.) Calendar quarters are
January-March, April-June, July-September, and October-Dec ember.
Signed copies of these, and all other reports required by Section D
of Part II, Reporting Requirements, shall be submitted to the Permit
Issuing Authority at the following address:
Environmental Protection Agency
Region IV
Compliance Section
Facilities Performance Branch
"Water Management Division
345 Courtland Street, N.E.
Atlanta, ga 30365
If no discharge occurs during the reporting period, sampling
requirementis of this permit do not apply. The statement "No
pischarge" shall be written on the DMR form. If, during the term of
this permit, the facility ceases discharge to surface waters, the
Permit Issuing Authority and the State shall be notified immediately
ti^n^cessation of^dischirg^i®!This ?hdtifica:tion shall be in writing.
B. Reopener Clause
This permit shall be modified, or alternatively, revoked and reissued
to cpinpiy with any applicable effluent standard or limitation issued
or approved}uiidesr Sections 301(b) (2) (C) and (D), 304(b) (2),
307(a) (2), and405(d) (2) (D) of the Clean Water Act (the Act), as
amended* if the effluent standard, limitation, or sludge disposal
:r,£urt.y :^ or-disposal method not addressed in
thei-p^intitV
The permit as modified, .or r^ under this paragraph shall also
contain any:other requirements of the Act .then applicable.
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Page IV-1
Permit No. FL0042293
CHRONIC FRESHWATER LANGUAGE
PART IV
Whole Effluent Toxicity Testing Program
As required by Part I of this permit, the permittee shall initiate
the series of tests described below beginning in November 1991 to
evaluate whole effluent toxicity of the discharge from outfall 001.
All test species, procedures and quality assurance criteria used
shall be in accordance with Short-term Methods for Estimating the
Chronic Toxicity of Effluents and Receiving Waters to Freshwater
Organisms. EPA/60Q/4-B9/001. or the most current edition(s). The
dilution/control water used will be a moderately hard water as
described in EPA/600/4-89/001, Section 7 (or the most current
edition) . A standard reference toxicant quality assurance test shall
be conducted concurrently with each species used in the toxicity
tests and the results submitted trith the discharge monitoring report
(DMR). Alteniatively, if monthly QA/QC reference toxicant tests aire
conducted, these results.must be submitted with the DHR.
1. a. The.permittee shall conduct a daphnid (Ceriodaphnia dubia)
Survival and Reproduction Test and a Fathead Minnow
(PiraePhales promelas) Larval Survival and Growth Test.
These tests shall, be conducted using a control (0% effluent)
and one test concentration consisting of 100% effluent
(equivalent to the Receiving Water Concentration (RWC) of.
^e effluent in .the receiving water at critical
conditions)Unacceptable chronic toxicity will be .
de&oxistrated if either tiest results in a no observable
effect concentration (NOEC) less than 100% effluent. Ail
test results shall, be statistically analyzed according to
Appendix H, EPA/600/4-89/001, or the most current edition.
b. .For each set of tiests conducted, a minimum of three
Afferent 2 4-hour x;oiD^osi1:e samples of final effluent shall
collected and used per the sampling schedule of Section
8.1. 4 i'2; EPA/600/4-89/001 (or the most current edition).
All test solutions shall be renewed daily. If test results
do not meet the acceptability criteria of either Section 12,
paragraph 12.10 or Section 10, paragraph 11.11,
EP^6pO/-4r89/001 . (or the most current edition), . that test
shall: be repeated.. A chronic test will be considered valid
only;* if the acceptability criteria referenced above are met.
c. If 100% mortality occurs in the RWC test concentration prior
to the. end of the test and control mortality is acce^t^le-
at^th^ that' test (including the control) shall b^\
tei^l&afedv/with: the^; that the sample demonstrates
tmacpeptMle^c toxicity.
-------
Page j.V-2
Permit No. FL0042293
L a. The toxicity tests specified above shall be conducted once
every two months until 6 valid bimonthly tests have been
completed, and once every 6 months thereafter for the
duration of the permit, unless notified otherwise by EPA.
These tests are referred to as "routine" tests.
b. Results from "routine" tests shall be reported according to
EPA/600/4-89/001, Section 9, Report Preparation (or the most
current edition), and shall be submitted as an attachment to
the DMR. Such results are to be entered on the DMR in the
following manner:
If the NOEC of a test species is less than 100% effluent,
'<100%' should be entered on the DMR for that species. If
the NOEC of a test species is greater than'or equal to 100%
effluent, '>100%' should be entered.
3. a. If unacceptable chronic toxicity (a NOEC less than 100%
effluent in either test) is found in a "routine" test, the
permittee shall conduct two additional toxicity tests > on
the specie(s) indicating unacceptable toxicity. For each
additional test, the sample collection requirements and test
acceptability criteria specified in Section 1(b) above, must
be met for the test to be considered valid. The first test
shall begiJi within two weeks of the end of the "routine"
test and the second test shall be conducted two weeks
later. If either or both of these tests are invalid,
additional test (s) are to be conducted every two weeks until
t^Hvalid tests are completed (e.g., if the first test is
valid, wd>the second test is not, the permittee shall
continue to conduct tests until one more test is valid).
The additional tests will be used to determine if the
toxicity found in the "routine" test is still present.
For i"routihe" tests with unacceptable chronic toxicity, the
permittee shall conduct additional daphnid (Cerlodaphnia
dtibla)/Survival and Reproduction and/or fathead minnow
. promelas^ Survival and Growth multi-concentra-
tion testis, as appropriate. The testis will be conducted on
a control, 100% effluent, and the following % effluent
concentrations: 0.125 x the RWC, 0.25 x the RWC, 0.5 x the
RWC, and 0.75 x the RWC. The sample collection requirements
^specified in Section 1(b) above shall be met.
1). Results from additional tests, required due to unacceptable
chronic toxicity in the "routine" test, shall be submitted
f in;,^^ingl^;M^^|^epeired according to EPA/600/4-89/001,
days of coinpiletion of the second *
-------
Page IV-3
Permit No. FL0042293
4. For all tests conducted prior to; the effective date of the
final total residual chlorine limit, the final effluent
sample must be artificially dechlorinated before test
initiation. For all tests conducted after this date, a
final effluent sample must be used.
-------
wirt® sNr,
.3*
| ? UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
REGION IV
345 COURTLAND STREET. N.E.
ATLANTA. GEORGIA 30365
AMENDMENT TO THE STATEMENT OF BASIS AT THE TIME OF
FINAL PERMIT ISSUANCE
DATE: SEP 1 6 1991
APPLICATION NO: FL0042293
NAME OF APPLICANT; Barefoot Bay WWTP
1. Changes -to Permit from Draft Permit to FJLp«1 permit-, pt-wget
Page 1-1: Reference to the sampling point for each parameter was
added.
Page 1-2. Item 2: An interim total residual chlorine (TRC) limit
of 0.2 ig/1 (daily maximum) was added to the permit with a
requirement to meet the final TRC limit of 0.01 mg/1 no- later
than three months from the effective date of the permit; These
requirements are based on comments from the U.S. Fi6h and
Wildlife Service by letters dated June 7, 1991, and August 8,
1991.' Their comments state that in the case of TRC, there should
be no. significant advene impacts as long as the effluent iis
discharged, upon a spray.: field. However, if there should be
direct discharges into the drainage canal (as is the case with
Barefoot Bay WWTP at this time), severe impacts to the fishery in
the canal and Sebastian Creek could result, thus adversely .
impacting the wood stork which is classified as an endangered
species. Therefore, the Fish and Wildlife Service recommends
that no direct discharges to the canal be permitted, or that a
0.2 mg/1 interim TRC limit- be applied to the permit.
Page 1-3. Item 7t The final permit requires that sampling for
fecal coliform will be taken after treatment at the chlorine
contact chamber but prior to entering the polishing/percolation
ponds.: The draft permit1'required that sampling for fecal
colifoxnn be taken at the neatest accessible point after final
treatment but prior to the actual discharge or mixing with the
receiving water.
Page 1-4: The compliance'.schedule for Total Residual Chlorine
final limit .of 01 mg/1
no lateiTilthan^three^months-^rom-'the effective" datejof thef permit.
Printed on Recycled Paper
-------
-2-
2. Public Comment:
Comments were received from the U.S. Fish and Wildlife Service
(FWS) by letter dated June 7, 1991. An additional letter dated
August 8, 1991, was received from the FWS to confirm verbal
recommendations concerning final permit issuance. These comments
were incorporated into the final NPDES permit. No other comments
were received during the public comment period.
3. State Certification:
Certification for final issuance of this permit was requested by
the Environmental Protection Agency on May 9, 1991. The Flprida
Department of Environmental Regulation waived certification pet
40 C.F.R. 124.53(c). (Certification was waived by telephone
conversation.)
-------
si*
IJSE;
UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
REGION JV
345 COURTLAND STREET. N.E.
ATLANTA. GEORGIA 30365
STATEMENT OF BASIS
NPDES NUMBER:
FACILITY NAME:
LOCATIONi
RECEIVING STREAM:
CLASSIFICATION:
USE DESIGNATION:
PERMIT WRITER:
FL0042293
Barefoot Bav WWTP
fftorth end of Dottie Lane
Brevard County
Barefoot Bay, Florida 32976
Drainage Canal leading to north
prono of Sebastian Creek
Class III Waters
Recreation.
and Maintenance of a
Healthy. Well-Balanced Population of Fish and
Wildlife
Bridget C. Crawford
This facility has one discharge of sanitary wastewater from a sewage
¦reatment plant operation. The effluent limitations aii& monitoring
requirements are based upon the State of Florida Administrative Code
as follows:.
Parameter
Flow, MGD
BOD - 5 Day
Total Suspended
Solids
Fecal Coliform
Bacteria:
PH
Total Residual
Chlorine
Toxicity Testing
Basis for Effluent
FAC 17-600.740(1)(b)l. (11-27-89)
'W. •'».
FAC ^7-302-.560 (5) (5-29490)
Basis for Monitoring
Requirement
FAC 17-19.050
(8-30-88)
FAC 17r-302. 560 (1) (5-29-
(See.next page)
(See next page)
(See next page)
(See next page)
The permittee^ shall* cease1 'discharge bv June 30. 1995 in accordance
cease discha^ge^y* July^l5^ 1^9951
to this ^ re<^p:CTient^may?ibe granted "by
.Ehyironaerita|[^Fs^n
Printed on Recycled Paper
-------
-2-
The Final Total Residual Chlorine (TRC^ Limit has been established in
accordance1 with Florida Administrative Code 17-302.560(10) dated
5-29u90. TRC test procedures and monitoring requirements arfe "based
on the document, "Region IV NPDES Permits Chlorine Strategy," dated
April 11, 1986.
Toxicity Testing
Toxicity testing requirements and limits have been included to ensure
that the effluent conforms with FAC Sections 17-302.510(3)'(p)
(May 29, 1990) and are based on the rationale contained in the
Regional policy document, "Whole Effluent Toxicity *Testing Policy for
Florida", dated May 5, 1986; The inclusion of a whole effluent
toxicity limit in the permit is also authorized and required by 40
CFR Section 122.44(d)(1)(iv) *
The Receiving Water Concentration .(RWC) is used to determine the type
of whole effluent toxicity testing required in a permit. When the
source of the facility's water supply is not the receiving Water, the
RWC is calculated using the following equation:
RWC (%) = 100 x Qw
(Qr:+ Qw)
where, = iiO 'MGD (desi^ijor 30-day avg. flow)
Q^ ciReceiyihg-w^atier/^ow at appropriate low flbw
cphditions; (the 7a10 flow in this case)
= 0.0 cfs ro.o MGDV y
RWC (%) =100 x 1.0/(0.0 f 1.0)= 100%
Based on a 7Q10 of . 0.0 cfs at the point of discharge, a receiving
water concentrating §10 0%f^i^ exist at a design discharge
flow of 1.0 MGD after: complete mixing at low flow conditions; ;
Freshwater species ,:are proposed to reflect the applicant's discharge
to a freshwater environment .•
The effluent MOEC (•%) i§ determined using the following equation s
effluent NOEC (%) > RWC
For ;thiSj..;;facility^the^RWC^iiifepj5freiELtetr^ithaii:iTl% of the receiving water
f loi?.,at;:;ai>jM£x^ chronic*'
toxicity re^ir^ents |f(e selected...
-------
-3-
Monitorinq Recrairements
The applicant will be required to monitor for flow and the
above parameters with sufficient frequency to ensure compliance with
the permit conditions. Frequency, methods of sampling, and
monitoring dates will be specified in the final permit. Any
requirements in the permit to only monitor and report data are based
on Section 308(a) of the Clean Water Act.
Proposed Schedule for Permit Issuance
Draft Permit to Applicant
Draft to State for Certification
Proposed Public Notice Date
Proposed Issuance Date
Proposed Effective Date
February 13/ 1991
May 3, 1991
June 30/ 1991
July 8/ 1991
September 1, 1991
-------
DISCBRR3E MDH23CB2H3 EBEORT
CTMFTRflL Itlbl'HJCi^CSS FOR QOMEEJEHCN
1. Monitoring feriod - Pill in tte monitoring period as provided for cn tie
EMR. Tbe mrrp f-mr-i ng period en the first day of tie ncnth and ends
cn tte last.
2. x 8.34
Quantity ( kg/day) = How (MO)} x ocnoentraticn (stg/1) x 3.79
4. Baequsncy of Analysis - Eater frequency of analysis which is the. actual
frequency: of sampling and analysistBed daring the mcnitocing period; ' tie
arimwium is as 6jpedfied in the permit and en tfe 1MB.
All sectoring *; freguehcy } reqalreaents odE ¦ tbs permit are Mnisnin
requirements. ? v res^ts-ofr^^ of ;x«rafetejre;^at'
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_,'• - *.'-T j*.- „' V
'•Vl Vt-r*, I -;tJ : ^ *¦ -¦
Bill®
v^§»3H
5
r.CENnrr>uiw«R pinaltt oy law that-i HAVi;FpwOHAu.r cxammcd'
AND ¦¦ AM! PAMItlAR WITH'' THE;.INfOflMAHOff SUBMl lUI MIKCT* ANO DASCO
ow my. M0un«y. ofy THOBK meiviouAU -nmtMATCLr marawtM ^Poit
.TWE-JBBSWTTID. INPOfWUmON
v-j-v.-r \
/¦ ¦_'¦ -1
Q9TAMMO tm* :«rom*ATiom .«- nucvc - —,wrl
MSvTKUC. ACCLWATf Af«3 COMnXTt I;AM'.AWAK«THAT\:THCK ANt'BIOr
wncAxr Fo«AtTTi»:rro« euemnwo r Mui °tMfw«iiation. uVctupwa.
THi rOSSmiUTY or.flfrt :AN0,IMP«B0NMIJ1T.; BtC^IS;UAC f toon ANO
jllUU l lllt, IfrMhtn utdrf:rtw tp to llojloo
' knS of maximmm impHmmmmt «cn>niw 6 month» ttM& jmrm.1:.
¦IONATURK OF.PRINCIPAL CXKCUTIVK
¦¦¦' OFFICER OR AUTHORIZED AOCNT
TYPED OR;FRINTSD;;;
¦MMENT AND EXPLANATION.OF ANY, VIOLATIONS :(fft/rrmct all 0ffarAmnf*Mrt)
r, >: rff-ctive
er than
permit
Afomt 3320-1(R#y?(»-M).* fmtout •dWo'ht may boused.
(REPLACES KPa-FORM T-40 WHICH MAY MOT ¦¦ IMCB.I
-------
,-rttlT.' n"i,nr'n",r,mttw"
Bay „WWTfr.. ........
Aoefim jLorxaa uiues water company
Box~2TTT3"
//
71.
"Sarasota,; Florida 3427b-*4i.JL9
ra«uty v Mor£h;vEnd oT -jDottle. Lane ;
location Breyara/'co., Barefoot BayJFli JT?7B ; from
KliMIT Hi
RT (DMA
m-m
u'Jiu
to
DtfCMAVISt NUMim
MONITaRJNO PEftlOD
YEAR
; mo
OAT
TOi
yVar
MO
• DAY ;
F.THAL
MINOR
Form Ap
OMB No. - >4.
Approval expTrSS 6-30-9
.PARAM*TKIt:^.
(1 Card Ontr). QUANTtty OR LOADINO ' ¦,¦
, A4»S3yy :¦¦ ;.'c .*:
(4 CM.M) : QUALITY OR CONCENTRATION
(JMJ) ~ ' - (4MJ). (.3441)
|:V
• UNITB
Minimum '.'•.- v-
: : Avsraok
MAXIMUM
UNITS r
;..;.*'* **''i*'**,
rfrsii wis liii
; *#**.
i;.
' r1 *' "
vrJ 71^ r'j.' - J i
;*****> ,
********
PER-
NO.
EX
FREQUENCY
OF
ANALYSIS
[62-6J) (6449)
SAMPLE
TYPE
(69-70)
SFFLUENTmmSSMVALU
mAnrUCjr\ •
MEASUREMENT
*"» >v~>
soel^statr^7day5 : /:mmmmmmmmm
CffR PIHEPHMfSij , - «"~S5!S IIMim ^Bilif J
TRP6& l^'-O
EFFLUENT GftOSS-VMiU
T::\
******** | ******** J per-
cent
{\Va:£vU.V • ¦'¦¦'¦¦ ¦
U* «< 1 >3
* ' -1 . . ¦>. '-V -... v
* 0* vS. - J» N t 1
,• javfts.'-vg*.
MMM . • ¦ is; . -• •.> . . ,. ¦
-;t: ':l
„ w
I^COfTW;.UNOOIvPDMLTY;OF LAW*"THAT l-HAVt fPtSOMALLV ,OOM1Mjra
ANO AHP TAMBJA^ Wrm TH* MTOHMATION HJBMIII ID MEHm AtattBASED,
CN.VMY;. WOUWT-.OF TH08t»ffirVnXJAlJB|M>illlJIAIttTr.RtSP0WSlBtt for .
AiNtto ' TMr niromwTOft. i BELicvtraHC^BUBMnrEO information v-
¦ ¦; * • •¦: • •' .. - -
B;TFUf ACCURATlANOKXWnjnT. r AM.MWA** THAT -TWtnt WtH-'
^tNTORMATtoN: wetuoma:
rancANT. PCNAvnn .toiC swumii iwuvfalk
THC POSSIBUTT OF FVfCrANO IMPRISONMENT. etc IB UAC I >001 AND
33VBC J 1319. tPmafrin mnfrr tlnr ttatmn mUf hvltir flnrn «p to ttojfao
Mnd or maiinmm Impritunmint afWwn * momjM Bad6 franti
sionaturk or. principai. exbcutivb
otnen or authorizco aqknt
AREA
:.! ^TYPKDtOWPRMimre : r
DAY
COMMENT AND EXPLANATION OF ANY VIOLATIONS (/tr/«vnc* aU attachmtntt Arr*)
Tonicity ^t^s^in'g^rpts'. 'shaiXl-be -attache'd. fco and; submit ted with the quarterly discharge monitoring reports.
001U shal.l^be used after ^ val l«3 tests are conducted.
•V & VI • • .-;:.¦ - V " . / ••¦.¦' ¦ ' .'' .'¦" ¦•
=PA-Ponn 3320-1^\Rm.9fi8):;Ptwfotia odMoha may bo used.
(REPLACES (FA FORM. T-40 WHICH MAY NOT II U1KO.]
-------
mCuU/ fftmifLQfiF*'** (
AOPRECT
iiH f/nenwi
Bay WWTP
i6i!idia uiEiag tfjitwr cttiHgar.y
w
MA4I
»g"tta r
7TTT3
j?'-j.oz iaS~
'TCTTr-^TITS"
lAnO""«3NlTORmo It
PSltMfT N-.
*#V-
PINAL
OIKHAROIRVMII1I
Form Ap
OMB No. — M.
Approval expires O-30-91..
facility worcn .ena ot -yot-cie uane
location Jarevara--co-. / tf-aretooE aay,fL. j4a. /o (trom
¦: monitoring period
YCAR
MO -
DAY
TO:
vrAP*
MO
•DAY
i
MINOR
NOTE: Read Initruetlon* bafora complBtitigthit form.
parameter
"ijAi.
:HR CERIOO^PfmiA
PBP3B
:1' - ' '
(S Card On/?) QUANTITY OR LOADINO
(4MJ) «.V
AVERAGE
SAMPLE
MKAOUREMSNT
• ^
********
MAXIMUM .
¦ »**#**;**
Lfnu iTTTTTITS-TU75T"
2HR PIMEPH/&ES..
TBP.6C ¦ ' W'>?\ 0
if®*;
L,
u i ¦¦¦¦.
iv •
"jfe
P?
jjs.
NAMft/TITLE'pRfNCIPA'C-EXEC(JTlVEi!OririCEH
¦ *«*> v j*-" ^ wl ^
" ^ <-'x. <. n
1
MEaSurS*ENT ',¦¦:*.;**.*****
" - - - ¦- i
Z;p0MmJt - v
-MElkfUROrtNT
^ > .V:
. \ * vA •AX'i = < • ¦ 't
i!"' 1
IkAMPLB
: MEASUREMENT ' 1
• -T \ . <• -«y J \ « L \
i *5 i i
k a w
, • /'eAMiinjs;--/--'
MCAsuirtig^pir ^ ;^
<- u1
4t <"V?C X M«f 11 i
. •' ..1
..1 •• V
;,:• BAMPLK/.'-'
'MCAOURKMKNT- •>-.
SAM'rLt •• **''
MEASUREMENT -* /• » i
'. 'v... -. li.i'-' i' »; •I-/. •> J'.- ¦
J <• <
¦¦ " t *• rI
* 4* -N
* R
¦* urtocn 'KNALTY. or LAW THAT. I HAVC PERSONALLY OtXMMfnui
PMMUAR «rm :TMC MTOMUtlGN SUBMjmpHCRCMi ANO.'BMktqc!
'/;pwvMr:.iwouwrr'Or\S>^:"wi)iviiWA^
•; OOTAITWfO THClAnvOMMAllOH.. I BOJEV(h.'mc.»lSUBMITTEO. mrORMATIOfri
imtrmti AOCufqnc^M ^«M..rAwAet :tmat;thcri 'An>wwi
;MnCAXt PP»AW» ;.FOW, aUBMIIIffW-rAtatCPtftoWMATIOW.-. IWCLUttWtt;
tTHt i>OS8l8fLnY:Of ;^Wt: AM> IMf*
FREQUENCY
or
ANALYSIS
C 6448)
{69-70)
162-63)
****
H * * * <
.****** *
PER
CENT
ft #** * x* *•
PER
CENT
Wwm&m.
sgjgyssff %»;!«¦
toss
SIGNATURE OF PRINCIPAL EXECUTIVE
OFFICER OR AUTHORIZED AOENT
XRBX
YEAR MO DAY
COMMENT>ANP BXFLAMATION ,OF;ANY'VIOLATIONS' (RtftrrrtctaU attochmtnts her*). , : . • ¦ ;• . . . .
Td'^crl 1Sy£Cfc»EQi®^ be - at tracked bo ahd- submitted with the quarterly discharge monitor 1 m renor ts
.0'0'!lpJshaIJ?|5^$s'e^ tests-are conducted*
PACK ~ OF
-------
FACILITT NAME
NPDBS NUMBER
PKRHIT WRITER
Permit & DMR Review - Page 65
STEP I - INITIAL DMR COMPLETENESS CHECK
1. PERMIT WRITER (DUE: Two weeks prior to P.N.) IWITIAL/datt?
Obtain a hardcopy of the of the OMR (if preprints are available
in PCS) from Forrest Leedy to use as your initial DMR for making
changes and corrections. Make any additions on a blank DMR form
as needed. Hake notes directly on the DMR to assist CSC with
the final coding. Attach the final draft and
handwritten/corrected DMR to this sheet and begin routing.
2. C. KRGET (DOE: Within 2 working days of receipt)
Review and verify for accuracy. Return to Permit Writer if
corrections are needed. Returned for changes.
If DMR is okay, log "and route to Compliance.
3. COMPLIANCE (DUE: within 3 working days of receipt)
check for completeness and errors. Confer with Permit Writer
and/or Connie Kagey as necessary.
Check one:
OKAY
; Changea aa shown are needed, discuss with Permit Writer
if needed.
. C.. KAGEY (DOE: Upon receipt)
Log and route .
5. PERMIT WRITER (DDE: Within 2 working days of receipt)
Verify that any changes made byvCoopliance are okay; if not,
coftfer. with Compliance until agreement is reached. .
6. C. K&SEY (DOE: Upon receipt)
Log and route .
7. CSC (DOE: Within 3 working days of receipt)
Review to Insure that DMR data 'may be inputted as shown.
Check one:
OKAY
. Changes as shown.are needed, discuss with Permit Writer
If needed..
8. C. KAGEY (DOE: Upon receipt)
Log And route
9. PERMIT WRITER (DOE: Within 2 working days of receipt)
Verify that any changes made by CSC are okay; if not, confer
with CSC until agreement is reached. File until issuance of
permit, then begin STEP II routing immediately upon permit
issuance.,. You should repeat-step I if revisions to the permit:
.-occur. between ;thii' froiiting% and .issuance' of the pf inal permtt-^that
involve si^ificant DMR changes;
-------
Permit & DMR Review - Page
ISSUANCE DATE
EFFECTIVE DATE '
EXPIRATION DATE
ENFORCEMENT LIMITS: NO YES
(to be completed by E. Sims)
STEP II — OBTAHrrHG DMRfl C WAT. CHECK
1. PERMIT WRITER (DOE: When the final permit/modification has INITIAL/DATE
been issued) Begin routing. Complete the above info. Attach any
necessary compliance routing sheets. Write any notes to CSC on
the DMR. Write any different effective dates for specific
parameters next to the parameters (i.e., TRC, toxicity, annual
average).
2. C. KAGEY (DOEi Upon receipt) Check for quality assurance.
Log & place into suspense file (if needed). .
C. KAGEY (DOE* At least one month before effective date) Log
& route. Route first time to E. Sims. If under enforcement
limits always reroute through E. Sims.
1st Reroute -¦
2nd Reroute ¦ :
3rd Reroute -
3. E. SIMS (DOE: ASAP) Mark if under enf. limits. If yes,
follow Compliance Internal Routing. Log & route
4. CSC (DUE: Within 5 working days of receipt) Enter data &
compliance schedule into PCS or enter corrections as indicated
by the Permit Writer. Check input & print DMR Limits Summary,
Compliance Schedule, & Address Sheet.
1st Entry of corrections, reprint OMR limits summary
2nd Entry of corrections, reprint DMR limits summary
3rd Entry of - corrections, reprint DMR limits summary
5. C.KAGEY (DUEs Upon' receipt) Log and route
1st Reroute
2nd Rerout^,
3rd Reroute
6. PERMITWRITER (DDE: WithlQjS working days of .receipt) Review
thoroughly each time the iSUR 'Limits Su9mM>ry & Compliance
Schedule for permit issuance/modification items. . Be certain to. ¦
check the facility contact and address*; ^ Note ^changes in ink
other than black. Confer with C. Kagey, if needed.
HOTBx IF THIS HAS EHFORCEHiiHI X8 JHB irjjtal. Oiisul.
FOR PERMIT RELAXED LIHITS,OOHMEHTS, &; ADDRESS
1st chancre as noted, go back to (2
2nd change as noted, go back to #2
3rd change ; as noted, go back to #2
OKAY, complete1 question & go to #7
Are there specific Instructions -to:be; sent to the permittee?
•_ no ... • : . ¦ v .
¦ YES. Attach to this ;sheet t^e specific instructions (this
"will be Included with^tlieletter sto {the'permittee.
,. C. KAGEY (DDE: Dpon receipt). Attach ,rorrect second page
(depending on enforcement limits ;or npt). Log & route
FACILITY NAME
NPDES NUMBER
PERMIT WRITER
-------
Permit & DMR Review - Page 67
FACILITY NAME _
iNPDES NUMBER
MODIFICATION
MODIF. DATE (PTEV=30099)
SCHEDULES OF COMPLIANCE
Major/Minor
res
no
ISSUANCE DATE
EFFECTIVE DATE
EXPIRATION*DATE
PERMIT WRITER
COMPLETELY FILL OUT THE FOLLOWING SCHEDULES
Use "N/A" where the information does not need to be coded into PCS,
SLUDGE LANGUAGE (Low Priority
CSCH
01
01
DSCP
SLDG
SLDG
EVNT
07099
10099
DATE
Description fog use bv staff
Submittal of test results for
priority pollutants (Item #1
of sludge requirements)
Submittal of sludge volume
(Item #2 of sludge
requirements)
SLUDGE LANGUAGE /High Priority!
J3ATB
CSCH
DSCP
EVNT
01
SLDG
07099
02
SLDG
07099
03
SLDG
07099
04
SLDG
07099
05
SLDG
07099
01
SLDG
10099
Description for use bv staff
Submittal of test results for
priority pollutants ( Item #1
of sludge reqm'ts). 1st year.
2nd year
3rd year
4th year
5th year
Submittal of sludge volume
(Item #2 of sludge reqm'ts)
. Permit< Writer; initi^fafiLd'^aate:
4W%Swift>x.ihitial ^dedate^^^^^input is completed.
If Smihor/ route this: baic^ Writer.
ilf i:major, route: this^sheet^lbng\\d.th printed schedule
with DMR routine sheet.
-------
Permit & DMR Review - Page
SCHEDULES OF COMPLIANCE
FACILITY NAME Major/Minor .
NPDES NUMBER
Modification ves no
MODIF. DATE (PTEV=30099)
ISSUANCE DATE
EFFECTIVE.DATE
EXPIRATION .DATE
PERMIT WRITER
COMPLETELY FILL OUT THE FOLLOWING SCHEDULES
Use "N/A" where the Information does not need to be coded into PCS.
TOTAL RESIDUAL CHLORINE
CSCH
pSCD
EVNT
PATE
Description for use bv staff
01
TRCL
00199
1st report of progress
01
TRCL
00299
2nd report of progress
01
TRCL
00399
3rd report.of progress
91
TRCL
05699
Operational level attained
rrSPBT.T.RNEOUS ITEMS
CSCH DSCD EVNT DATE Descrirition for use by staff.
01 HISC Xf ¦- Permit Writer should describe
the item(s) in this field
1/ 33099 through 33999 may be used
01 MISC .
01 MISC
01 MISC ;
01 1USC
; Permit Writer> initial and date
W. .Swift. initial and date after input is complete
If^minorjrroute this back to Permit Writer*
If jor>:: TOute thiB sheet along with printed schedule
witli DMR routing sheet:
-------
PtRMITtft NAy-
FicBlrj/fmt/lee
HATtONAW**lUITAM*
DI8CHARO'
ut£M]
M Af»«® tLIMIM AT10M «Y«T«M WPDESI
TORINO REPORT flOMIV
Y/7.JW
PERMIT NUMtllV
33jgg|
oiicH«(iac nOMsm
Form Appi
OMB No. 2040 —84.
Approval expires 6-30-91.
FAC1UTY
.-V ¦
locXtiom
;a£li
FROM
MONITORING PERIOD
YEAR
MO
.DAY;-
¦ To:
ycar
MO:
•OAT
. '
73337T
128-291.130J1)
NOTE: R« <*~«)
PARAMETER*
FHEQUIHCY
or
ANALYSIS
MAXIMUM
(69-70)
[62-63)
(64-68)
Measurement,
4
itililflSi
n
mWM
wmm
^VX >1 " • AM PLC .
7* ' ? IMEASUREMENT
mw's
•* -7J*
#?*•*
NAM*/T1TLE PRINCIPALEXECUT1V* OFFICER
t comrr unscr-penalty op law that i, have-:pc*sonally ewMmto
AKDAMFAMtUAK tflTH.THIINFORMATION; SUBMITTED MOWn* AND; BASED
OH 4MY INQUIRY OP THOBT. WWVIOUAM: IMME0ttTELY :RE8P0NStBtt ro#'
' OBTAMtHO THE WftKMATlOfl: I' BEUCVt : .TKE->:8UBMnTED-:'.INFOIlMAT10N
» TW^ACCURATEANO-COMPLETe. I .AM • AWAPEl'TWAT.TMCHIAfll BIO-'"
MinCAKT PCNAtntB ron - BVTBMtrTTHa - FALSER INFORMATION,' i MCUKXNO i
. T>« POSSIBILITY Of FINE 'AND IMPRISONMENT... SfE. 16 U.8.C l lOOt AND <
13UBC • IJI». iflmaltin jmfrr(Anr tlatttn mar lnHidr'f!nn up to tlOJim
,*nd oe maifmim imprtmjnmmt ef 6rfwwi < motthA enaS
SIGNATURE OP PRINCIPAL EXECUTIVE
. . OFFICER OR AUTHORIZED AOENT
TELEPHONE
DATE
' •'• , ¦ V". : •• v.. • •'•/.
n
TYPED OR PRINTED
*MEA
CODE.
NUMBER
YEAR
MO
DA>
a>
o\
vo
PA-Forra 3320*1 (Rev.WIB) Pmioua Kfltfona may bo usatf.
(REPLACE* EPA rORM T-40 WHICH MAY NOT lf UICO.1
-------
IAMBI
^S
rSZE£3.rV«*i+'iiri'i-j'vit:.-; »t-'.wv
FACQUKffCT
OF
ANALYSIS
PAXtMlN/u
H'-;'-AvkiUdr--:o'
Avjouak
(SffOK
T '
cs*4»>
wmmm
*******
TYT^1
' ... A
©S3& >z
SFjji-.'' ffe
?IQH}|p;C
'tTaKTKY.irTsK-'xA
*%******
$m
^ p "* w
^C-sT " 1
30GM51
111®
umm
spE,IDS>,,TS
mm
mm
WmS^Wr o PI
EFFLUENT GROSS VALU
SOIilDSj. TOT^IT
m MKMURm|^|-'^^1|<||
KDED
ivxiAk.
• s-» .-, i J»-'..v-.»*
mm*
********
100ML
ilSiSM
EN#-feHLQRINlE5?C0HTAB"
^V'.yV.v
NArtK/Tmjt'PRINCff/tC-PaCCUTtVrpmClCR
ayii»'-;.. ;K:: :-«L- ¦-.¦;• " •¦ ' "j. .
> "i
)3 . ' QUALITY .OR CONCENTRATION
••'P. •'•:. :•:?.; •;•<*»»>•, . -•¦ (»g)
-SAMPLE
TYPE
SS^SSEB^
~ *^o*s»UrTr oc i
8I0NATURE OFPRINCtPAI. EXECUTIVE
^ofaci&drs AUTHORIZED MINT ';'
; TELEPHONE !.
. DATe '
'¦^ *.
t'
:'*'
AREX
CQPB
' NUMBER
YEAR
MO
|d>
AE^AVQEiLffi
psrmit^A®
effluent begins -sffifecti
be achievod no 2.ater th'.
w
12 mos.. fr; 'effeotf^clate oi^porfii'.'g
(REPLACEa BrA rpRM T^S.WHICHMAY NOTaSUHD.)
'AOE 1 .}¦ OP.
-------
MA-HblMkNlbLUtAHt bHfcHAItttt KUMINA'
DUOMROKF I ~
«;v; <^i •--•';n Sar a:sreta>t gl ffr 1 da
.ocaWqw SBr ev&gflgECOi;
'?:• ,:r-; !^-.s?;;--'r-:• ^rmtaormm
i35
«7-/p;
UU11
?S: *^r' «t*CM*itacirvM*ciiF;
MONITQmUGgPBftlOD
PA.V^ J«;
Ki523 HCQl TCOl
^7.Sj»iV3 •; | •. •' • I • ' I
jjfliuft'tfMfl .{SdJij
Fbrm Appri
OMB No. 20s _
Approval explresl£30-91t.
MINOR
¦ NOTE: Read InitiuctKm* befora eomplrdrta'thli form.
u wni.vn/i.-HUAniiii,;vn«vnw,iitw:\
. ¦::•>,(4*93).;• e;;.S-.>£ <«*/•>.••• --¦:&}'¦.•>*$ jm
\v. won^.- vinr/
wiuJTT OR CONCKNTRATtON
C»*0 I
'"'"AWWOtS^
tf*?-
^MXXlMt/Mrc;
UNIT*
AVEftAOK
(<9l70>'.
(««»>
MKXBUREM
pliKii
\;.cr .••••'.:
,^*v
••"->' -< • •
#7
100ML
*** * * ** *
;ND-tGHtOR IKSXCONTAGl
U4A'^C*JC„', t'a
SgliS,
xmmxu.
AMI/TITttPnlNCIPAfc'KXKCUTIVrOFflCXR
^ItCDITirritmSCII iRNALTT/OP^IMWvTTHATU^KAyc
r';V-;•::••• • :•
:AKDi'AM.FW*njAAWTTH-TWt:«ro«»UTIOtf
£CfrTHNmv>^iwcm>Miofr.v>-naiuiyfe^
k mALva&roHi'tumtiiiMnrM*t&/0jSiwAvoKS nautmo?
IOTA
wiwwiv>nnnbi^a> run^«WBniiiinvar.wuinrlM«milu
Twi;yo»«BiLfrf.:Ofjrett;;iw;iMH«i50wwpff^eaftiB;uajc
mmmmrn.
ma>i»C^tOO|13ANOi£
ItlQNATUftK Or PmHClPAL EXECUTIVE
<|riCoirienoil 'AutHORino aqcnt
mwmamrmi
rMM*NT AND K^LANATION OF ANY..VIOUAT10Na X«*/rrrTCr aU anaclmtntt Mr*)
:of pern
P=F INAL; TRC > C»I HI T : Oal!
^ iri^ ,U £ r, o m^^jgeg t:;:4d a,t?g :::0 g (tpe rml't«"
max.- Cdricientxation In final -effluent begins e;
maxv concentration in final effluent to be achieved no later
i.AVGi/;LIMITS become, effective .12 mo«. £r. effect- date cf permi t,
Aform 3920*1 [Rvt.-^ysnvfout ttittohtmaybvuttd..
(RCFkACKS KPA PORM MC WHjCH MAY NOT If UlfD,|
pao* i. or
-------
PKHMrmBW •dinBBHIII fjJiyjlUi '
DISCHARC VITORINO REPORT IDMR) . ,
-i r....;.i '
£ ; sarasota,; FJLor fcT
^mm£rn
^Sy,TTTw>
nfflPtr:
FINAL
. •¦•" r .1 i ¦¦¦•--•¦¦ --, ¦¦
\ : „ . MOMITOTONg PEftlOO
Form Apt,
OMB No. 204 34.
Approval expires 6-30-9ft
before cbrrplet'ttfl'tfili ffttm.
• MINOR.
NOTE: Read
U4Cam
£2*2 "
(49-70)
(<«»)
***** ******** PER-
CENT
jUyuSJUia
PER-
CENT
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'ON;.:MV^maUnr'i.eF TMOSC lMOrVTOOALS RIOTONSIBLK FOR
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TYPED OK PRINTED
NUMBER
YEAR
attaehmtraihtrt)
:OMMENT AND EXPUANATIOH Or ANY yiOUATIONS^Arjrrmt
toxicity attachea?with-the 'quarterly discharge monitoring reports S
)01U shall Be|:used after ;6 valid . teste arc.' conducted.
... .jft ^ ^ ¦
PA-Fohn 3320-1 (Rew8-e8)Y/»mfous maybe used. ~~
IflFrMkCff KfA fftlTM T-« WHIPH MftT MftT » UWP-J
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nAvMf" ${$yg.:Bay WWTP
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Form Ac
OMBNol e. 34.
Approval expires 6-30-91,
rAe»Lirv; Nor.cn -. enq : oF -^occxe. uanft
; PARAMETER.
^OEL^.-iS 1" JiT RE, ^-1) A i
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or
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{(9-70)
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• AHO A>*' r*M1UAH WITH TVtt MFOCMATIOM SUBWJIMJ KCRCNs ANO/BASCO^
oh mk NOUmv/' or «o«»« jNaviduAca Muumr•'¦ awowimx >.roS?
oarrAimta tw '4a v.v . . • ¦ . ¦
Toxic:Jty t€oting rpts. :shall be attached to ihd: subniitted' with the
00IT -shall obe.. used. until 6 valicl tests are conducted.!
"AREA
-COBS.
NUMBER
VEAR MO
OA
(Quarterly discharge monitoring report; »
-------
DATE:. 01'
93
LIMITATIONS SWBTlARY REPORT
jr-«ge l
FL0042293 ,Barefoot Bay WWTP
c/o Florida cities water Co.
PiO. BOX 21119
Sarasota, FL 34276-4119
Facilityt
Location: North end of Dottie Lane
Barefoot Bay, FL 32976-
Official:
Paul H Bradtmiller, Sr.v-Pres.
Outfall
Pipe Description
1st DMR. Start/mos. Initial
1st DMR Due/mos. start End
—— Interim Final
Start End start End
•001 1 Sanitary wastewater 10/01/91 / 001
S 01/28/92 / 03
g P: If sample not required this month, report "Nopi-9".
/ /
/ /
tflV;
/ /
/ /
11/01/91 06/30/95
::k.; Limit Parameter/ Season/ Sample Quantity Concentration
Outfall
Tyfie ^Monitoring Location Hod Dates rreq/Type units Average Maximum Units Minimum Average Maximum
001 1 FINAL
•5iooi
l final:
00310 1 0 0
bod; 5-day
(20DEG. C)
EFFLUENT GROSS VALUE
00400 1 0 0
PH
EFFLUENT GROSS VALUE
rmnrrrrrrrz
/ /
/ /
/ /
/ /
01/07
WEEKLY
08 COMP-8
05/WK
5 TIMES
/WEEK
GR GRAB
MG/L
19
SU
12
20.0 30.0
ANNL AVG MO AVG
AB MK
OVERRIDE
6.0
DAILY MN
DC
60.0
DAILY MX
DD
8.5
DAILY MX
DD
001 1 FINAL
00530 1 0 0 YyXYYVXXXYXy 01/07
SOLIDS, TOTAL ft WEEKLY
SUSPENDED / /
EFFLUENT GROSS VALUE 08 COMP-8
MG/L 20.0 30.0 60.0
AHNL AVG MO AVG DAILY MX
19 AB MK DD
OVERRIDE
001 1 FINAL
50050 i o o YyyxyxYYYyyy 05/wk
FLOW, IN CONDUIT OR / / 5 TIMES
THRU TREATMENT PLANT / / /WEEK
EFFLUENT GROSS VALUE RP REPRES
MGD REPORT REPORT REPORT
ANNL AVG MO AVG DAILY MX
03 AB . MK DD
OVERRIDE
-------
DATES 0] 93
LIMITATIONS MARX REPORT
rage 2
FL0042293
Limit Parameter/ Season/ Sample T Quantity Concentration
Outfall Type Monitoring Location Hod Dates Freg/Type Units Average Maximum Units Minimum Average Maximum
001 1 FINAL
50060 1 0 0
CHLORINE, TOTAL
.RESIDUAL
EFFLUENT GROSS VALUE
yyaey x xkk YJi zy 01/01
/ / DAILY
ft
CR CK REft
HG/L ******** ******** 0.2
******** ******** DAILY MX
19 DD
001 1 FINAL
50060 1 0 1
CHLORINE, TOTAL
RESIDUAL
EFFLUENT GROSS VALUE
02/01/92
06/30/95
01/01
DA3L7
GR GRAB
MG/L
19
0.01
DAILY MX
DD
001 1 FINAL 74055 1 0 0
' COLIFORM, FECAL
GENERAL
EFFLUENT GROSS VALUE
. TTYirrrrvrz*
I t
/ I
01/30
ONCE/
MONTH
GR GRAB
NUMBER 200 ******** 800
/100ML ANNL AVG ******** DAILY MX
13 AB DD
OVERRIDE
001 1 FINAL
TGP3B P 0 0 YYYYYYYYYYYY 02/99
P/F STATRE 7DAY CHR / / SEE'
CERIODAPHNIA / / PERMIT
SEE COMMENTS BELOW 24 COMP24
PASS=0 ******** o ********
FAXL-1 ******** SINGSAMP ********
9A SA
001 1 FINAL
TGP6C P 0 0
P/F STATRE 7DAY CHR
PXMEPBALES
,SEE COMMENTS BELOW
MXMZXMWi 02/99
/ / SEE
/ / PERMIT
24 COMP24
PASS=0
FAIL«1
9A
SINGSAMP
SA
-------
DATE: (i
PCS LIHiTATIONS"SUMHARY
RT
PAGE
DHR SUMMARY
ROBERT BURN
FACILITY NAME: BAREFOOT BAY WVTP
CITY:
COUNTY
REGION
OUT-,
FALL,
BREVARD:COUNTY
BREVARD
04 SUB-REGION: OR
>** FACILITY DATA ***
MAJOR/MINOR : HINOR SIC CODE
: ACTIVITY";STATUS: , ACTIVE TYPE OVNERSHIP
PERMIT ISSUED :: 09/16/91 RIVER BASIN
PERMIT EXPIRES : 06/30/95 COGN. OFFICIAL
^VYfOUTFALL
DESCRIPTION
i' • y ..
0011 SANITARY WASTEWATER
oijTFALL TY^I?: EFFLUENT
SEASONAL INDS: YYYYYYYYYYYY
*** OUTFALL DATA '.***.
PERMIT NUMBER: FL0042293
PAGE: 1
: SEWERAGE SYSTEMS
: PRIVATE
: SE/FL EAST COAST
: PAUL H BRADTMILLER, SR.V.PRES.
A CTIVITY REPOftT S
STATUS START
REPORT TOtAL
FREQ RPTS
INITIAL LIMITS
START END
INTERIM LIMITS
START END
ACTIVE 5 10/01/91 001 MO 000
FINAL LIMITS
START END
11/01/91 06/30/95
TREATMENT TYPES!
'ff U
SLUDGE USE OPTION:
CROP.. CLASS^ ¦
&Z :;.:-
PIPE COMMdNfS:
^P:1F SAMPLE NOT REQUIRED THIS MONTH, REP0RT"H0DI"9"
LAND REUSE OPTION:
CROP TYPE *' :
OUT-K LIMIT®* J PARAMETER / '
^^^^^^w^e-7day;chr~
T -JK-CERiODAPHNIA
HON*; LOC CODE: P
SEEjCOIIMENTS BELOW
*** LIMITS DATA ***
SEASONALIND./ SAMPLE
HOD. NB/DATES TYPE/FREQ
Pr001,ll|?INAl
" ^#f^-'^iS:P/P'
-------
DATE: 01J J PCS LIMITATIONS-SUMMARY RETORT PAGE 2
OMR SUMMARY
ROBERT BURN
FACILITY NAME: BAREFOOT BAY WUTP
*** LIMITS DATA ***
* CONTINUED *
PERMIT NUMBER: FL0042293
PAGE: 2
OUT-,
FALL
LIMIT
TYPE
PARAMETER /
MONITORING LOCATION
SEASONAL IND./ SAMPLE
HOD. NB/DATES TYPE/FREQ
UNITS
-QUANTITY-
AVERAGE
MAXIMUM
-CONCENTRATION-
UNITS MINIMUM AVERAGE MAXIMUM
0011 FINAL
0011 FINAL
>0011 FINAL'
'0011
0011
C*.ooii.
00400
PH
HON LOC CODE: 1
EFFLUENT GROSS VALUE
" 00530
SOLIDS, TOTAL
- SUSPENDED
MON LOC CODE: 1
1 EFFLUENT; GROSS VALUE
'^sdosor:-
, FLOW,: IN CONDUIT OR
THRU TREATMENT. PLANT
' MON LOC CODE: 1
EFFLUENT GROSS VALUE
FINAt 50060; • v.-
CHLORINE/ TOTAL
• RESIDUAL
, MON LOC CODE: 1
^ EFFLUENT, GROSS VALUE
• \ = '
FINALS ~i 50060
* tCHLORINE; TOTAL
iRESIDUAL
- HON LOC CODE: 1
;EFFLUENT GROSS VALUE
•S'
fina'&
m
:740$5 ' .¦
COL1FORN, FECAL
GENERAL .
MON LOC CODE: 1
EFFLUENT GROSS VALUE
0 YYYYYYYYYYYY GRAB
0 (MOD NUMBER) 05/VK
11/01/91 - 5 TIME
06/30/95 S/UEEK
0 YYYYYYYYYYYY COHP-8
0 (MOD NUMBER) 01/07
11/01/91v- MEEKLY
06/30/95
0 YYyYYYYYYYYY REPRES
0 (MOD NUMBER);05/UK
11/01/91 - 5 TIME
06/30/95 S/UEEK
0 YYYYYYYYYYYY CK REQ
0 (MOD NUMBER) 01/01
11/01/91 - DAILY
06/30/95
0 YYYYYYYYYYYY GRAB
1 (NOD NUMBER) 01/01
02/01/92 - DAILY
06/30/95
0 YYYYYYYYYYYY GRAB
0 (NOD NUMBER) 01/30
11/01/91 - ONCE/
06/30/95 MONTH
NO UNITS ****** ****** SU
NO UNITS ****** ****** SU
NO UNITS ****** ****** MG/L
KG/DAY ****** ****** MG/L
Nd UNITS ****** ****** MGD
MGD ****** ****** MGD
NO UNITS ****** ****** MG/L
KG/DAY ****** ****** MG/L.
NO UNITS ****** ****** MG/L
KG/DAY ****** ****** MG/L
NO UNITS ****** ****** A/100ML
#/100HL ****** ****** 0/1OOML
6.0 DELHON
6.0 ******
MINIMUM
8.5
8.5
MAXIMUM
20.0 30.0 60.0
20.0 30.0 60.0
ANNL AVG RO AVG DAILY MX
ADDMON ADDNON
****** ******
ANNL AVG HO AVG
DELMON DELHON
****** ******
ANNL AVG HO AVG
DELMON DELHON
****** ******
ANNL AVG HO AVG
200 DELHON
200.0 ******
ANNL AVG KO AVG
ADDHON
******
DAILY MX
0.2
.2
DAILY MX
0.01
.01
DAILY MX
800
800.0
DAILY MX
-------
PCS-ST9I-1.01 (May 24, 1991)
Permit & DMR Review - Page 78
FIELD
LENGTH
V DESCRIPTION
1
2
STATISTICAL BASE CODE - Code that identifies the unique Statis-
tical Base for any of the five Limit Categories.
2
8
STATISTICAL BASE CODE DESCRIPTION (SHORT) - The
Description of the Statistical Base Code.
3
25
STATISTICAL BASE CODE DESCRIPTION (LONG) - The
Description of the Statistical Base Code.
4
I
STAT MONTHLY AVERAGE INDICATOR - Indicates that the Sta-
tistical Base Code is to be considered a 'Monthly Average'. Contains
an 'A' for Monthly Averages. This field will not print as part of the
description of a Statistical Base Code. No more than one 'Monthly
Average' Statistical Base Code can be entered*for Quantity (LQAV or
LQMX) or Concentration (LCMN, LCAV, or LCMX).
Table 3-2. Enhanced Statistical Base Code Table (TABLE 120)
3.3 List of Valid Codes
CODE
SHORT
LONG DESCRIPTION
MO.
DESCRIPTION
AVG
XA
> BKGND
>BACKGROUND
AA
ALLWLOAD
ALLOWED LOAD
AB
ANNL AVG
ANNUAL AVERAGE
AC
•ANNL MAX
ANNUAL MAXIMUM
AD
ANNL TOT
ANNUALTOTAL
AE
ARI MEAN
ARITHMETIC MEAN
AF
AVERAGE
AVERAGE
AG
AVG BDL
AVERAGE BELOW DETECTABLE
=' "
DA
DA GEOAV
DAILY GEOMETRIC AVERAGE
A .V
DB
DAILY AV
DAILY AVERAGE '
A
DC
DAILY MN
DAILY MINIMUM
DD
DAILY MX
DAILY MAXIMUM
DE
DLYAVMIN
DAILY AVERAGE MINIMUM
DF
DLYMDIAN
DAILY MEDIAN
DG
DPD AVG
DISCHARGE PER DAY AVERAGE
DH
DPD GEO
DISCHARGE PER DAY GEOMET.
DI
DPD MAX
DISCHARGE PER DAY MAXIMUM
•DPD MIN
DISCHARGE PER DAY MINIMUM
¦¦¦
DK
DPD TOT
DISCHARGE PfeR DAY TOTAL >
Chapter 3. Enhanced Statistical Base Code Processing 3-5
-------
PCS-ST91-1.01 (May 24, 1991)
Permit & DMR Review - Page
CODE
SHORT
DESCRIPTION
LONG DESCRIPTION
MO.
AVG
GA
.GEO MEAN
GEOMETRIC MEAN
HA
HI 7D AV
HIGH 7 DAY AVERAGE
IA
INST MAX
INSTANTANEOUS MAXIMUM
IB
INST MIN
INSTANTANEOUS MINIMUM
IC
INSTMNGE
INSTANTANEOUS MIN. GEOM.
LA
LOG MEAN
LOGARITHMIC MEAN
MA
MAX BDL
MAXIMUM BDL
MB
MAXIMUM
MAXIMUM
MC
MEAN
MEAN •
MD
MEDIAN
MEDIAN
ME
MINIMUM
MINIMUM 1
MF
MN % RMV
MINIMUM PERCENT REMOVAL
MG
MN WK AV
MINIMUM WEEKLY AVERAGE
MH
MN 7D AV
MINIMUM 7 DAY AVERAGE
MI
MN7DGEOA
MINIMUM 7 DAY GEO. AVG.
MJ
MO AV MN
MONTHLY AVERAGE MINIMUM
MK
MOAVG
MONTHLY AVERAGE
A
ML
MO GEO
MONTHLY GEOMETRIC
A .
MM
MOGEOMN
MONTHLY GEOMETRIC MEAN
A
¦MN . . .
MO MAX
MONTHLY MAXIMUM
' MO
MO MIN
MONTHLY MINIMUM
, MP :':'
MO TOTAL
MONTHLY TOTAL
A
MQ
MX DA AV
MAXIMUM DAILY AVERAGE
MR
MXHRRT
MAXIMUM HOURLY RATE
MS .
MX WK AV
MAXIMUM WEEKLY AVERAGE
MT
MX7DAV
MAXIMUM 7 DAY AVERAGE
MU
MX7DGM
MAXIMUM 7 DAY GEOMETRIC
MV
MX7DGEOA
MAXIMUM 7 DAY GEO. AVG.
NA
NONSPAV
NON-SPECIFIC AVERAGE
NB
NONSP MX
NON-SPECIFIC MAXIMUM
QA
QRTR AVG
QUARTERLY AVERAGE
QB
QRTR MAX
QUARTERLY MAXIMUM
; i .
RA -
ROLL AVG
ROLLING AVERAGE
Chapter.3. Enhanced Statistical Base Code Processing3-6
-------
PCS-ST91-1.01 (May 24, 1991)
Permit & DMR Review - Page
CODE
SHORT
DESCRIPTION
LONG DESCRIPTION
MO.
AVG
SA
SINGSAMP
SINGLE SAMPLE
SB
SM2CNSAM
SINGLE MV CONC. SAMPLE
TA
TOTAMTAP
TOTAL AMOUNT APPLIED
WA
WKLY AVG
WEEKLY AVERAGE
WB
WKLY GEO
WEEKLY GEOMETRIC
WC
WKLY MAX
WEEKLY MAXIMUM
WD
WKLY MIN
WEEKLY MINIMUM
YA
YTDTOT
YEAR-TO-DATE TOTAL
1A
IDA GEO
1 DAY GEOMETRIC
A
IB
10%-60DA
10% OVER 60 DAYS
1C
12M D AV
12 DAY AVERAGE
ID
12MO AVG
12 MONTH AVERAGE .
IE
12MTDFWA
12 MONTH DAILY WATER FLOW
IF
120DAAV
120 DAY AVERAGE
1G
180DARME ,
180 DAY ARITHMETIC MEAN
2A
20%-30DA
20% OVER 30 DAYS
3A
30DAGM
30 DAY GEOMETRIC MEAN
3B
30DAARI
30 DAY ARITHMETIC
A
3C
30DA AVG
30 DAY AVERAGE
' A-
3D .
30DA GEO
30 DAY GEOMETRIC
A
3E
30DA MAX
30 DAY MAXIMUM
3F
30DAARME v
30 DAY ARITHMETIC MEAN
3H
30DAVGEO
30 DAY AVERAGE GEOMETRIC
4A
4 DA AVG
4 DAY AVERAGE
40
4 DA MAX
4 DAY MAXIMUM
4C ;
48HR MX
48 HOUR MAXIMUM
5A
50TH %
50TH PERCENTILE
6 A
6 MO MED
6 MONTH MEDIAN
6B
6HR MEAN
6 HOUR MEAN
6C
6HRGMEAN
6 HOUR GEOMETRIC MEAN
7A
7 DA AVG
7 DAY AVERAGE
7B
7 DA GEO:
7 DAY GEOMETRIC
7C
7 DA MED
7 DAY MEDIAN /v, ,. . v
Chapter 3. Enhanced Statistical Base Code Processing 3-7
-------
PCS-ST91-1.0I (May 24, 1991)
Permit & DMR Review - Page 81
CODE
SHORT
DESCRIPTION
LONG DESCRIPTION
MO.
AVG
7D
7 DA MIN
7 DAY MINIMUM
7E
7 DA MAX
7 DAY MAXIMUM
7F
7DAARI
7 DAY ARITHMETIC
7G
7DAARME
7 DAY ARITHMETIC MEAN
7H
75TH %
75TH PERCENTILE
8A
80TH %
80TH PERCENTILE
9A
90TH %
90TH PERCENTILE
9B
90DAAVG
90 DAY AVERAGE
9C
90DA 90%
90 DAY, 90 PERCENT
9D
96 HOUR
96 HOUR
Table 3-3. REVISED codes for the Statistical Base Code Enhancement
3.4 Standard Abbreviations
The maximum description allowed is 8 characters. Whenever possible, the longest abbreviation that will Gx
is used.
ABBREVIATION
DESCRIPTION
ANNL
Annual
AR
Arithmetic
AV
Average
. AVERAGE
Average
AVG
Average
BKGND
Background
DA
Daily
DAILY
Daily
GEO
Geometric
GM
Geometric Mean
HR
Hour
INST
Instainous
. MAX
Maximum
; MAXIMUM
Maximum
ME
Mean
MEAN
Mean
Chapter 3. Enhanced Statistical Base Code Processing' 3-8
-------
PCS-ST9I-1.01 (May 24, 1991)
Permit & DMR. Review - Page 82
ABBREVIATION
DESCRIPTION
MEDIAN
Median
MIN
Minimum
MINIMUM
Minimum
MN
Minimum .
MO
Monthly
MX-
Maximum
QRTR
Quarterly
RT
Rate
TOT
Total
WK
Week
WKLY
Weekly
YTD
Year-to-date
7D
7 Day
Table 3-4. Standard Abbreviations used for the Enhanced Codes.
3.5 Statistical Base Code Conversion
When the enhancement is implemented, the existing code in the Statistical Base Code (STAT) field will be
converted to the corresponding valuein the five new Statistical Base Code fields. The Concentration
Minimum Override (LCMO) will be generated based on the 'Y' in the 7th field in the STAT field
description.. Monthly Average will be considered as well and a corresponding code will be selected. The
conversion table for the Statistical Base Code enhancement will be released at a later date.
Chapter^. Enhanced Statistical Base Code Processing 3-9
-------
Permit & DMR Review - Page 83
PCS Unit Codes
UC/LCUC DESCRIPTION
|NO UNITS
(NO UNITS CODED)
dO
BARREL/MONTH
IBARREL/MN
BARRELS PER MONTH
01
KG/ DAY
I KG/DAY
KILOGRAMS PER DAY
02
KG/ 1000GA
IKG/1000GA
KILOGRAMS PER 1000 GALLONS
03
MGD
1 MGD
MILLION GALLONS PER DAY
04
DEG.C
IDEG.C
DEGREES CENTIGRADE
05
MBTU/ HR
IMBTU/HR
MILLION BTU *S PER HOUR
06
MBTU/ DAY
IMBTU/DAY
MILLION BTU'S PER DAY
07
GPD
I GPD
GALLONS PER DAY
08
CFS
I CFS
CUBIC FEET PER SECOND
09
JTU
I JTU
JACKSON TURBIDITY(CANDLE) UNI
1A
DEGREEFROM N
IDEG FRM N
DIRECTION, DEGREES FROM NORTH
IB
CENTI-POISES
|CP
CENTIPOISES
1C
NUMBER/ML
I NUMBER/ML
NUMBER PER MILLILITER
ID
CENTI-METERS
I CM
CENTIMETERS
IE
ADMI UNITS
I ADMI UNIT
COLOR - ADMI UNITS
IF
UMHOS
IUMHOS
MICROMHOS
1G
BTU
IBTIJ
BRITISH THERMAL UNITS
1H
10 LBS/YEAR
110 LBS/YR
10 POUNDS PER YEAR
II
LBS/ SEASON
I LB/SEASON
POUNDS PER"SEASON
1J
INCHES/DIA
IINCH/DIA
INCHES PER DIAMETER
IK
FIBERS/L
I F IBERS/L
FIBERS PER LITER
1L
UG/KG
IUG/KG
MICROGRAMS PER KILOGRAM
1 M
# DAYS
I# OF DAYS
# OF,DAYS
BARREL
1 BARRELS
BARRELS
FIBERS/ML
I FIBERS/ML
FIBERS/MILLILITER
1Q
TIME (HHMM)I TIME,HHMM
TIME (HHMM)
1R
LBS 7 1000GL|LBS/1000G
POUNDS / 1000 GALLONS
is
CYCLES
I CYCLES.
CYCLES
IT
BARREL/ DAY
1BARREL/DY
BARRELS PER DAY
iu
RATIO
I RATIO
RATIO
IV
BTU* S /SECND
IBTU/SECND
BTU'S PER SECOND
1W
KG/ MONTH
I KG/MONTH
KILOGRAMS PER MONTH
IX
GALLON/HOUR
IGALLON/HR
GALLONS PER HOUR
1Y
LBS/ 10 0LBS
ILBS/100LB
POUNDS PER 100 POUNDS
1Z
PCI/ML
I PCI/ML
PICOCURIES PER" MILLILITER
10
: PT-CO
IPT-CO.
COLOR - PLATINUM COBALT UNIT
11
UMHO/ CM
IUMHO/CM ;
CONDUCTANCE-MICROMHO'S PER CM
12
SU
1 SU
STANDARD UNITS (I.E. PH)
13
#/ 100ML
|#/100ML
NUMBER PER 100 MILLILITERS
14
MIN- UTES
I MINUTES
MINUTES
15
• deg.f
IDEG.F
DEGREES FAHRENHEIT
16
M3/ DAY
IM3/DAY
CUBIC METERS PER DAY
17
PCI/L
IPCI/L
PICOCURIES PER LITER
18
CNT/L
ICNT/L
COUNTS PER LITER
19
. .MG/L :
I MG/L
MILLIGRAMS PER LITER
2 A
MGAL/ YR
1MGAL/YR
MILLION GALLONS PER YEAR
2B
INCH/ HR
1INCH/HR
INCHES PER HOUR
2C
KG/ " 10 00KG|KG/1000KG
KILOGRAMS PER 1000 KILOGRAMS .
?n
INCHES/DAY
1 INCH/DAY.
INCHES PER DAY
MOSM/..KG
IMOSM/KG
MILL.IOSMOLS PER KILOGRAM
ACUTE TOXCTY
I ACUTE TOX
ACUTE TOXICITY
-------
age 177
Permit & DMR Review - Page 84
180 UNIT CODES
QUC/LCUC DESCRIPTION
?G
CHRQNCTOXCTY
CHR TOXIClCHRONIC TOXICITY
2H
CURIES/DAY
CURIES/DAI CURIES PER DAY
21
% MOR
-TALITY
% MORTLTYlPERCENT MORTALITY
2 J
KG/HR
KG/HR 1 KILOGRAMS PER HOUR
2K
LBS/
MINUTE
LBS/MIN |POUNDS PER MINUTE
2L
1000
GAL/DY
1000GL/DYJ1000 GALLONS PER DAY
2H
SMPLCMPLNT
JfSMPCMPLNl PERCENT SAMPLES IN COMPLIANCE
2N
TONS/ DAY
TONS/DAY 1 TONS PER DAY
2P
LB/ML
GL/DAY
LB/MLG/DYJPOUNDS PER MLN GALLONS PER DA
2Q
MG/DAY
MG/DAY I MILLIGRAMS PER DAY
2R
LBS/HR
LBS/HOUR |POUNDS PER HOUR
2S
ppq
PPQ I PARTS PER QUADRILLION
2T
% SUR
-VIVAL
% SURVIVLlPERCENT SURVIVAL
2U
UG/DAY
UG/DAY IMICROGRAMS PER DAY
2 V
MEQ/10 0 G SL
MEQ/100 G1 MILLIEQUIVALANTS/100 GRAM SOI
2W
M3/HR
M3/H0UR |CUBIC METERS PER HOUR
2X
M3/
MINUTE
M3/MINUTEICUBIC METERS PER MINUTE
2Y
M3/
SECOND
M3/SEC0NDICUBIC METERS PER SECOND
2Z
M3/
WEEK
M3/WEEK 1 CUBIC METERS PER .WEEK
20
PPM
PPM I PARTS PER MILLION
21
PPB
PPB |PARTS PER BILLION
22
PPT
PPT I PARTS PER TRILLION
27
PER-
CENT
PERCENT 1 PERCENT
24
VSL
VSL 1 VISUAL
$
ML/L
ML/L I MILLILITERS PER LITER
)
LBS/DY
LBS/DAY I POUNDS PER DAY
z7
FEET
FEET I FEET
28
UG/L
l'?/l 1 MICROGRAMS PER LITER
29
PSI
PSI I POUNDS PER SQUARE INCH
3A
CUBIC
YARDS
CU YARDS I CUBIC YARDS
3B
FTU
FTU IFORMAZIN TUR
3C
BTU/
MINUTE
BTU/MINUT|BTU * S PER MINUTE
3D
PCG/L
PCG/L |PICOGRAMS PER LITER
3E
M3/
MONTH
M3/M0NTH [CUBIC METERS PER MONTH
3F
M3/
YEAR
M3/YEAR I CUBIC METERS PER YEAR
3G
0.001
LB/DAY
0.001LB/DITHOUSANDTHS POUNDS PER DAY
3H
GM/SQ
/DAY
GM/SQ/DAYIGRAMS PER SQUARE METER PER DA
31
LBS/
1000LB
LB/10OOLBIPOUNDS PER 1000 POUNDS PRODCT
3J
1000LB/LBS
1000LB/LBI1000 POUNDS PER POUNDS PRODCT
3K
KG/HA
KG/HECTARlKILOGRAMS PER HECTARE
3L
PG/L
PG/L IPICOGRAMS PER LITER
3M
NG/L
NG/L I NANOGRAMS PER LITER
3N
CU FT/DRYDCK
FT3/DRYDKICU FT PER RAISE/LOWER DRY DOC
3P
LBS/
ACRE
LBS/ACRE I POUNDS PER ACRE
30
MPN/
10 0 ML
MPN/100MLIMOST PROBABLE NUMBER PER 100M
31
THRESHNUMBER
THRESHNUMlTHRESHOLD NUMBER
32
PPTH
PPTH 1 PARTS PER THOUSAND
33
BTU/
HOUR
BTU/HR IBTU'S PER HOUR
34
BTU/
DAY
BTU/DAY IBTU'S PER DAY
35
GR/
DAY
GR/DAY jGRAMS PER DAY
GR/L
GRAMS/L 1 GRAMS PER LITER
KG/L
KG/L 1 KILOGRAMS PER LITER
-------
3age 178
Permit & DMR Review - Page 85
1.80 UNIT CODES
HUC/LCUC DESCRIPTION
ng
MPS
IMPS
METERS PER SECOND
j9
FPS
I FPS
FEET PER SECOND
40
TPD
I TPD
SHORT TONS PER DAY
41
MTPD
I MTPD
METRIC TONS PER DAY
42
LBS/
TONP
ILBS/TONP
POUNDS PER TON OF PRODUCTION
43
NTU
(NTU
NEPHELOMETRIC TURBIDITY UNITS
44
KG/
MTPROD
1KG/MTPROD
KILOGRAMS PER METRIC TON PROD
45
LBS/
1/2TPR
ILBS/1/2TP
POUNDS PER HALF-TON OF PROD
46
METERS
I METERS
METERS
47
KG/ '
CFSSF
IKG/CFSSF
KG PER CFS OF STREAMFLOW/DAY
48
MGD/
CFSSF
IMGD/CFSSF
MGD PER CFS OF STREAMFLOW/DAY
49
LBS/
CFSSF
ILBS/CFSSF
LBS PER CFS OF STREAMFLOW/DAY
5A
DAY
IDAY
DAY
5B
MIN/
DAY
IMIN/DAY
MINUTES PER DAY
5C
MGAL/
BATCH
(MGAL/BTCH
MILLION GALLONS PER BATCH
5D
TONS
! TONS
TONS
5E
BBTU/DAY
IBBTU/DAY
BILLION BTUS PER DAY
5F
TONS/
YEAR
I TONS/YEAR
TONS PER YEAR
5G
WILLI-
-VOLTS
I MILLIVOLT
MILLIVOLTS
50
LB/YR
1LB/YR
POUNDS PER YEAR
51
KG/YR
IKG/YR
KILOGRAMS PER YEAR
52
KG/
BATCH
I KG/BATCH
KILOGRAMS PER BATCH
53
GPB
I GPB
GALLONS PER BATCH
54
HEGA-
WATTS
I MEGAWATTS
MEGAWATTS
E
POUNDS|POUNDS
POUNDS
KG
I KG
KILOGRAMS
JT7
GAL
1 GAL
GALLONS
58
1000
CF
I1000CF
1000 CUBIC FEET
59
LBS/
WEEK
I LBS/WEEK
POUNDS PER WEEK
6 A
LB/TLW
ILB/TLW'
POUNDS PER TON LIVE WEIGHT
6B
#/4o
LITERS
I#/40 L
NUMBER PER 40 LITERS
60
LITERS
I LITERS
LITERS
61
INCHES 1 INCHES
INCHES
62
DEG C
/HR
IDEG C/HR
DEGREES CENTIGRADE PER HOUR
63
PSI/FT
IPSI/FT
POUNDS PER SQUARE INCH PER FT
64
G/ML
I GRAMS/ML
GRAMS PER MILLILETER
65
C/HL
I.C/ML
CURIES PER MILLILITER
-66
LB/
BATCH
! l.B/BATCH
POUNDS PER BATCH
67
G/ML
1 G/ML
GRAMS PER MILLILITER
68
PCI/MG
IPCI/MG
PICOCURIES PER MILLIGRAM
69
MG/KG
IMG/KG
MILLIGRAMS PER KILOGRAM
70
DRY-
TONS
I DRY TONS
DRY TONS
71
MLBS/
YR
IMLBS/YR
MILLION POUNDS PER YEAR
72
MG/SQ-
¦METER
IMG/.SQ MET
MILLIGRAMS PER SQUARE METER
73
TOXIC
UNITS
ITOX UNITS
TOXICITY UNITS
74
SEVEREUNITS
ISEV UNITS
SEVERITY UNITS
75
UC/ML
1UC/ML
MICROCURIES PER MILLILITER
76
LB/MON
i LBS/MONTH
POUNDS PER MONTH
77
MG/
CUBMSF
1MG/CUBMSF
MG/DAY PER CU METER-STREAMFLO
78
GPM
I GPM
GALLONS.PER MINUTE
HOURS/DAY
I HOURS/DAY
HOURS PER DAY
HOURS
I HOURS
HOURS
-------
c
8D
8E
8F
8G
80
81
82
83
84
85
86
87
88
89
9A
90
91
92
93
94
95
96
JL7
Permit & DMR Review - Page 86
180 UNIT CODES
DESCRIPTION
GAL/ ACR
GAL/ TLW
GAL/MO
GAL/YR
MGAL/ YEAR
GAL/ WEEK
MGAL/ MONTH
HOURS/WEEK
HOURS/MONTH
DAYS/ WEEK
DAYS/ MONTH
FT3/ DAY
SVI
LBS/ CUBFPW
OCCUR/DAY
OCCUR/WEEK
PASS=OFAIL=1
LBS/ 1000GA
INCH/ WEEK
SQ FT
OCCUR/MONTH
YES=1 N0=0
10/ML
LBS/ BARREL
ACRES
DEG F/HOUR
BARREL/HOUR
GAL/ACR I GALLONS PER ACRE
GAL/TLW IGALLONS PER TON LIVE WEIGHT
GAL/MONTH|GALLONS PER MONTH
GAL/YEAR IGALLONS PER YEAR
MGAL/YEAR(MILLION GALLONS PER YEAR
GAL/WEEK IGALLONS PER WEEK
MGAL/MON I MILL ION GALLONS PER MONTH
HRS/WEEK 1 HOURS PER WEEK
HRS/MONTHI HOURS PER MONTH
DAYS/WEEK|DAYS PER WEEK
DAYS/MON I DAYS PER MONTH
FT3/DAY I CUBIC FEET PER DAY
SVI |SLUDGE VOLUME INDEX
LB/CUBFPWILBS PER CU FT PROCESSED WASTE
OCCUR/DAY|OCCURRENCES PER DAY
OCC/WEEK |OCCURRENCES PER WEEK
PASS/FAIL|PASS=0, FAIL=1
LB/1000GA|POUNDS PER 1000 GALLONS
INCH/WEEK|INCHES PER WEEK
SQUARE FT|SQUARE FEEJ
OCC/MONTH|OCCURRENCES PER MONTH
YES=1NO=01 PRESENCE OF COND: YES=1; N0=0
10/ML I 10 PER MILLILITER
LB/BARREL I POUNDS PER BARREL
ACRES I ACRES
DEG F/HR (DEGREES FARENHEIT PER HOUR
BARREL/HRI BARRELS PER HOUR
-------
Permit & DMR Review - Page 87
PCS Frequency of Analysis Codes
FRAN
DESCRIPTION
'N / A
NOT
APPLIC
N
N/R
NOT
REPORTD
Y
N/V
NOT
VALID
N
CL/OC
CHLRNTN/OCCURS
N
DL/DS
DLY WHNDISCHRG
Y
WH/DS
WHEN
DISCHRG
Y
WH/MN
MEASRD
WHN MON
N
01/BA
ONCE/
BATCH
N
01/DD
ONCE/
DSCHDY
N
01/DM
ONCg/
DSCHMN
N
01/DS
ONCE/
DISCHG
N
01/DW
ONCE/
DSCHWK
N
01/RN
ONCE /
RN EVNT
N
01/SH
ONCE/
SHIFT
N
01/YR
ANNUAL
Y
01/01
DAILY
Y
01/02
ONCE/
2 DAYS
Y
01/0 3
ONCE/
3 DAYS
Y
01/04
ONCE/
4 DAYS
Y
01/05
ONCE/
5 DAYS
Y
01/06
ONCE/
6 DAYS
Y
01/07
WEEKLY
Y
01/08
ONCE/
8 DAYS
Y
01/09
ONCE/
9 DAYS
V
/10
ONCE/
10 DAYS
Y
/II
ONCE/
11 DAYS
Y
x/12
ONCE/
12 DAYS
N
01/13
ONCE/
13 DAYS
Y
01/14
ONCE/
2WEEKS
Y
01/21
ONCE 7
3 WEEKS
N
01/28
ONCE/
4WEEKS
. Y
01/30
ONCE/
MONTH
Y
01/60
ONCE/
2MONTH
Y
01/90
QTRLY
V
01/99
INSTNT
N
02/BA
TWICE -
/BATCH
N
02/DS
TWICE/
DISCH
N
02/SH
TWICE/
SHIFT
M
02/YR
SEMI-
ANNUAL
Y
02/01
TWICE/
DAY
Y
02/07
TWICE/
WEEK
Y
02/12
TWICE/
12 DAYS
N
02/30
TWICE/
MONTH
Y
02/90
TWICE
QTRLY
Y
02/99
SEE
PERMIT
N
0.3/BA
THREE/
BATCH
N
03/DS
THREE/
DISCHG
N
0.3/YR
THREE/
YEAR
Y
0 3/0 1
THREE/;
, DAY -
Y
03/05
THREE/
5 DAYS
y.
07
THREE/
WE EK . ;
Y
1)8
THREE/
8 'DAYS
Y
-------
Permit & DMR Review - Page 88
PCS Frequency of Analysis Codes (continued)
FRAN
DESCRIPTION
5/30
THREE/ MONTH
Y
3/99
SEE PERMIT
N
04/BA
FOUR/ BATCH
N
04/01
FOUR/ DAY
Y
04/07
FOUR/ WEEK
Y
04/30
FOUR/ MONTH
Y
04/99
SEE PERMIT
N
05/BA
FIVE/ BATCH
N
05/WK
5 TIMES/WEEK
Y
05/01
5 TIMES/DAY
Y
05/07
WEEK- DAYS
Y
05/08
FIVE/ 8 DAYS
Y
05/30
5 TIMES/MONTH
N
05/90
FIVE/ QRTLY
Y
05/99
SEE PERMIT
N
06/SH
SIX/OPRSHIFT
N
06/01
SIX/ DAY
Y
06/07
SIX/ WEEK
Y
06/30
6 TIMES/MONTH
N
06/99
SEE PERMIT
N
07/30
7 TIMEiS/MONTH
N
07/99
SEE v PERMIT
N
08/BA
EIGHT/ BATCH
N
08/01
EIGHT/ DAY
Y
nn/30
EIGHT/ MONTH
Y
r99
SEE PERMIT
N
/01
NINE/ DAY
Y
09/30
NINE/ MONTH
Y
09/99
SEE PERMIT
N
10/30
TEN/ MONTH
f
10/99
SEE PERMIT
N
12/01
TWELVE/DAY
Y
12/30
12 PER MONTH
Y
15/30
FIFTEEN.MONTH
Y
16/01
SIXTEENDAY ^
Y
18/30
EIGHTEN MONTH
Y
24/01
HOURLY '
Y
48/01
EVERY 1/2 HR
Y
66/66
WPC PLAN
N
77/77
CONTIN GENT
N
88/88
CLEAN ING
N
99/99
CONTIN UOUS
N
-------
PCS Monitoring Location Codes
w OC DESCRIPTION
i
SLUDGE
INCREASE (NOT END OF PIPE)
A DISINFECT,PRCS CMPLT
B PRIOR TO DISINFECT
C NITROGEN,REMOVAL CMP
D ADV/TERT PRCS CMPLT
E SEC/BIOL PRCS CMPLT
F PRI/PRLM PRCS CMPLT
6 RAW SEW/INFLUENT
H DURING MANUFACTURING
I INTAKE FROM WELL
J INTMD TRT,PRCS CMPLT
K PERCENTREMOVAL
L DIGESTOR
M UP- AND DOWN- STREAM
N IN AERATION UNIT
0 SEE COMMENTS BELOW
P SEE COMMENTS BELOW
Q SEE COMMENTS BELOW
R SEE COMMENTS BELOW
S SEE COMMENTS BELOW
T SEE COMMENTS BELOW
U SEE COMMENTS BELOW
V SEE COMMENTS BELOW
SEE;COMMENfS BELOW
END-CHLORINE CONTACT CHMBR
ANNUAL AVERAGE
Z INSTREAM MONITORING
0 INTAKE
1 EFFLUENT GROSS VALUE
2 EFFLUENT NET VALUE
3 INTAKE PUBLIC WATER
4 PRETREAT,PRCS CMPLT
5 UPSTREAM MONITORING
6 DOWNSTREAM MONITOR
7 INTAKE FROM STREAM
8 OTHER TRT,PRCS CMPLT
9 PHOS RMVL,PRCS CMPLT
Permit & DMR Review - Page 89
-------
PCS Sample Types
SAMP DESCRIPTION
Permit & DMR Review - Page 90
CP
CR
CS
CU
DA
DS
ES
FI
GH
GM
GR
G2
G3
G4
G5
G6
G7
G8
G9
IM
IN
IS
MS
NA
NR
OC
PC
PL
RC
RD
RF
RG
RP
RT
R4
SR
TI
TM
VI
01
02
03
04
05
06
03,
CALCTD
CONTIN
COMPOS
CK REQ
CORSAM
CURVE
DAILAV
DISCRT
ESTIMA
FLOIND
5GR24H
GRAB 10
GRAB
GRAB-2
GRAB-3
grab-4
GRAB-5
GRAB-6
GRAB-7
GRAB-8
GRAB-9
IMERSN
INSTAN
INSITU
IMRSTB
MATHCL
MATHCP
MEASRD
NOT AP
NOTRPT
OCCURS
PMPCRV
PMPLOG
RCGRDR
RNG-DA
RCDFLO
RANG-C
REPRES
RCOTOT
RNG-4A
SGLRDG
TIHEHT
TOTALZ
VISUAL
COMP - 1
COMP-2
COMP-3
CpMP-4
COMP-5
COMP-6
COMP-8
AVG-1H
-------
Permit & DMR Review - Page 91
PCS Sample Types (continued)
CAMP
DESCRIPTION
C0MP10
COMP 1 2
16
COMP 16
2H
AVG-2H
20
COMP20
22
BATCH
24
C0MP24
28
C0MP28
3G
3GR/HR
4H
AVG-4H
5G
5GR45M
72
C0MP72
96
C0MP96
-------
Personal Tracking System
Table of Contents
Page No.
I. What to track?
A. Permits . . 2
B. General permit 4
C. Correspondence 5
D. Enforcement actions 6
E. Inspections 7
n. The Tracking System
A. Notebook 9
B. Permit Compliance System 10
C. Tickler file 10
D. Index cards 11
E. Logbook 11
m. Attachments
A. What to track 12
B. General permit 13
C. Type of tracking systems 48
D. NPDES Violation summaries 49
E. PCS report 54
F. PC generated reports 56
-------
PERSONAL TRACKING SYSTEM
As an Enforcement Officer, it is your job to know all the requirements of all the permits,
Administrative Orders, Consent Decrees and other actions under your area of responsibility.
In addition, you are expected to remember all the correspondence sent and received, all the
telephone conversations and meetings that have take place or are scheduled to take place. This
is a monstrous task. To help "keep track" of or "keep tabs" on all this information, we all need
to develop a Personal Tracking System. What we offer on the following pages are suggestions
on the development of and some components that need to become a part of your Personal
Tracking System.
There are a lot of different kinds of information or "things" that need tracking. These
include correspondence, enforcement documents, permit information, inspections, or even
documents within EPA's routing system. There are just as many methods for tracking as there
is information needing to be tracked. Some examples of a tracking system are a notebook, PCS,
personal computer system, tickler file, index cards, calendars, and logbooks. No one method
works right for everyone. Probably the best method is a combination of two or more. The key
is finding what works best for you.
-------
Personal Tracking System - Page 2
WHAT TO TRACK?
PERMITS
Before we can track it, we need to know what information needs to be tracked. Let's
start at the beginning, with the issuance of an NPDES permit. Permits can contains a great
many different kinds of information, such as effluent limitations, WET requirements,
construction schedules, sludge reporting requirements, pretreatment reporting, and DMR
submission. All this information becomes the Enforcement Officer's responsibility. As a
general rule, this information will be contained in PCS. However, that is not always true, so
you will need to be aware of what's in each permit.
Pait I. A. of the permit contains the effluent limitations for all permitted parameters,
including toxicity. While PCS will be checking the DMRs for all but the general permits, you
still need to be aware of the requirements and have the information easily available for telephone
calls or other inquiries.
Sludge Management Practices can be found in Part I.B. of the permit. This Section
explains the reporting requirements, reopener clause, etc. Annual reports on sludge analysis of
the 125 priority pollutants is required within one year of permit issuance and annually thereafter.
An additional sludge production volume and disposal practice report must be submitted within
30 days of issuance.
January 21, 1993
-------
Personal Tracking System - Page 3
Part I.C. contains the Schedule of Compliance. Schedules could include construction at
the wastewater treatment plant, meet final effluent limitations date, submission of progress
reports, etc. Probably the most common these days is the requirement to meet Total Residual
Chlorine.
Other Requirements are contained in Part HI. Submission of DMRs is contained in Part
HI. A. For large facilities this is usually on a monthly basis; however, minor facilities generally
requite quarterly submission. Pretreatment Requirements are contained in Part M.C. This
Section contains program requirements as well as reporting requirements. Reports describing
the pretreatment activities for the previous 12 months are due annually. A couple of months
before the due date, EPA needs to send a package of information that includes a report outline
and draft sewer use ordinance.
Part IV contains WET Testing Program requirements. This Section details the WET test
to be performed, how often, which species are to be tested, additional testing requirements, and
when tests are to begin. Tracking of WET tests is one of the most difficult due to the fact that
the components in each permit can be different and the lag time between sampling and actual
data reporting.
January 21, 1993
-------
Personal Tracking System - Page 4
GENERAL PERMITS
General Permits (those FLG facilities) are not the easy animals one woud think they are.
The General Permit requirements can be found in Part IV, Final NPDES General Permit for
Petroleum Fuel Contaminated Ground/Storm Waters in the State of Florida, of the Federal
Register dated July 17, 1989. A copy of the General Permit is included as Attachment B.
Part I. A. contains the effluent limitations for both automotive gasoline and jet fuel. Part
I.B., Other Requirements contains one-time required analyses and additional pH monitoring
information. Part n. A., General Conditions, contains information regarding penalties for permit
violations. Patt U.D.8. contains requirements for 24-hour reporting of noncomplainces. Part
H.G.6. covers termination of the discharge notification requirements. Part m.A. deals with
DMR submission (submits on a quarterly basis). The Biomonitoring Program is found in Part
V of the permit.
While you should be aware of all of the requirements, pay special attention to the
limitation requirements, DMR submission, and Toxicity Testing requirements. Although these
are general permits, they do have to do a fair amount of testing and all must perform toxicity
testing each year.
January 21, 1993
-------
Personal Tracking System - Page 5
CORRESPONDENCE
Now that we have any idea of what is required by the permit, actions on noncompliances
are needed. Of course, all enforcement actions will be in accordance with the EMS.
First line actions may take the form of telephone calls, Letters of Noncompliance, or
Notices of Violation. Usually, we are asking the permittee to make a response concerning their
noncompliances or nonsubmittal of information. These permittee responses need to be tracked-
not forgotten. Oftentimes, because these are not "major" enforcement actions, we tend to
"forget" about them until another violation occurs or another DMR quarter rolls around.
Sometimes we send letters requesting information such as No Discharge Certifications,
changes of address, or a myriad of other things. These too need our attention.
Section 308 letters are very useful tools. We use these letters a lot to ask for information
on unpermitted discharges, for corporate/financial information, or details regarding spills or
bypasses, etc. Since the information is so important to future actions, we need to remember that
responses are due. Facilities do tend to forget about the federal EPA and deal with the State
Agency.
January 21, 1993
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Personal Tracking System - Page 6
We also hold a great many show cause meetings during the year. Results of these
meetings often require the permittee to submit additional information regarding their facility.
Since receipt of the information can either preclude or direct future enforcement, we need to
ensure that the information is received.
Basically, if we request information, let's not just put the request at the back of our
minds. We need to be aware of the deadlines we impose and ensure that the permitees respond
accordingly. If we don't, we only hurt our own credibility. If it's important enough to ask for,
it deserves our own attention and priority. Remember, PCS does not track correspondence
responses.
ENFORCEMENT ACTIONS
When violations of the permit are noted and the EMS procedures followed, oftentimes
we end up with enforcement actions. These actions can include anything from NOVs, which
were mentioned under Correspondence, to civil or criminal referrals. The most common
enforcement actions are Administrative Orders (AOs), Penalty Complaints and Orders (APOs)
and Consent Decrees (CDs) resulting from civil referrals.
AOs and CDs generally contain schedules for construction or remediation of permit
violations. These schedules need to be "tracked". It is very important that the
January 21, 1993'
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Personal Tracking System - Page 7
schedules are closely monitored. Violations of AOs could escalate into civil actions. Violations
of CDs can result in re-referral actions. Of course, compliance with these schedules is the goal.
APOs may also contain schedules for implementation of Supplemental Environmental Projects
(SEPs). Failure to comply with an SEP will result in higher penalties from the permittee.
In addition to remediation, CDs and APOs also contain line payment schedules. The
Enforcement Officer needs to "keep up" with CD payments, both up-front and stipulated
penalties, as re-referral could result from nonpayment. APO payments are usually "tracked" by
finance and ORC. However, we do maintain an enforcement action system of which penalty
payment is a part.
Schedules are entered into PCS. However, the information is only as good as we make
it.
INSPECTIONS
A part of ensuring compliance is through the use of inspections. There are as many
different types of inspections, such as Pretreatment Audit, CEI, Toxicity Audit, etc. There are
almost a many different inspectors, including our office, ESD, the State, and in some cases the
local authority.
January 21, 1993
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Personal Tracking System - Page 8
Part of the Enforcement Officer's responsibility is the performance of Pretreatment and
Compliance Evaluation Inspections. As each major facility, as well as many minors, must be
inspected each year, each Enforcement Officer needs to develop an Inspection Plan. To aid in
its development, a system to distinguish when inspections were last performed and by who is
necessary. As well as a "track" through the year.
In addition, when inspections are performed, an NOV or other enforcement action can
result. These actions may not be as a result of only your inspection but from your review of
ESD or the State's inspections. Response to these inspections should be monitored as future
enforcement could result.
THE TRACKING SYSTEM
There are a lot of different ways to track information or "keep up" with your facilities.
What is offered here are merely suggestions. You have to decide what is the right method for
you. After all, that's why it is a Personal Tracking System.
January 21, 1993
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Personal Tracking System - Page 9
NOTEBOOK
HAND-ANNOTATED
Attachment D contains three examples of notebook sheets used in a tracking system. A
great deal of facility level information is contained-permit number, facility name, receiving
water, contact name, address. In addition, there is a place to "keep up" with schedule
information-be it permit, AO or CD. There is also a place to note effluent limit information.
What it does not do is provide a separate place for pretreatment or WET information. What
you can do is cross out Compliance Status and write in whatever schedule is applicable or use
a separate sheet for each new item.
These forms were designed before PCS began checking DMRs for us. However,
violations should still be noted and actions/responses tracked. That way, you always know
what's going on.
Once the facility level and permit information is entered, this sheet becomes a logbook.
When a phone conversation occurs or an NOV goes out, simply note the information. That way
you have a record that can be easily referred to. When the permittee receives his NOV and
calls, you can open to that permittee's page and discuss the violations, etc. without having to
find the file or the filing.
January 21, 1993
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Personal Tracking System - Page 10
The log or notebook can also be used as a mind tickler. Simply flip through the pages,
noting schedule and response dates due and proceed with your enforcement.
PERMIT COMPLIANCE SYSTEM
PCS can be used to "track" schedule dates in AOs, CDs and permits. (For an example
see Attachment E.) To use PCS effectively, a printout of schedules should be obtained at least
once a month. The schedule information is entered by the PCS/GA/FL Unit or the Contractor.
This printout will allow you the opportunity to see which dates have been met, what dates are
past due and what is upcoming. After reviewing this printout, the appropriate actions can then
be taken. Don't forget to annotate the printout and have the dates coded into PCS.
TICKLER FILE
Tickler files are a simple way of tracking correspondence. The folder can be obtained
from the Supply Room. Take a copy of outgoing correspondence and put it in the file under the
due date. Check the file every few days to see what responses are due.
January 21, 1993
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Personal Tracking System - Page 11
INDEX CARDS
Another simple way to "keep up" with correspondence is by using 3x5 index cards. Each
time you send an NOV or anything that requires a response, set up a card with the facility
name/permit number and the due date of the response. Index cards are also an easy way to
"track" AO, CD and permit schedule items. Set up a separate card for each facility. Write the
schedule down on the card. Put the cards in numeric order by due date. Mark off each item
as it is submitted and refile. Check the cards every few days for due dates.
CALENDAR
Using the calendar is a good way to "keep track" of correspondence. Write the name of the
facility on the calendar under the due date. You can even utilize the calendar on the computer.
LOGBOOK
Often we have to know where our work is within this building. There, can be so many levels
of review, sometimes our work "gets lost". To help alleviate this problem, you can keep a
logbook. Note the day you write, sign-off, and forward your document. It certainly helps to
know if an AO or APO is in ORC or the front office.
January 21, 1993
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Personal Tracking System - Page 12
The key to tracking schedules, correspondence, etc. is organization. Pick the method that
is the easiest and most sensible for you, even it is just a piece of notebook paper! It isn't
enough just to set the system up, you have to use it and keep the system updated.
January 21, 1993
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Personal Tracking System - Page 12
WHAT TO TRACK?
PERMITS
• Effluent Limits
• Sludge Management Practices
• Compliance Schedules
• Pretreatment
• Whole Effluent Toxicity (WET)
• DMR Submission
CORRESPONDENCE
• NOVs, LONs
• Section 308 Letters
• Telephone Requests
• Show Cause Responses
ENFORCEMENT ACTIONS
• AOS, CDS, APO-SEPs
PAYMENT SCHEDULES
• CDs, APOs
INSPECTIONS
• Commitments
• Responses
January 21, 1993
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WHAT TO TRACK?
PERMITS
¦ EFFLUENT LIMITS
- WHOLE EFFLUENT TOXICITY
¦ CONSTRUCTION SCHEDULES
¦ DMR SUBMISSION
¦ SLUDGE REQUIREMENTS
¦ PRETREATMENT
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WHAT TO TRACK?
PERMIT REQUIREMENTS
EFFLUENT LIMITATIONS
PART I-EFFLUENT REQUIREMEN
EFFLUENT PARAMETERS
BOD, TSS, WET, ETC.
CONTINUATION SHEET
EXPLANATIONS
-------
WHAT TO TRACK?
PERMIT REQUIREMENTS
SLUDGE MANAGEMENT PRACTICE
ANNUAL SLUDGE ANALYSIS
REPORT
SLUDGE PRODUCTION
VOLUME REPORT
-------
WHAT TO TRACK?
PERMIT REQUIREMENTS
SCHEDULE OF COMPLIANCE
• CONSTRUCTION DATES
BEGIN CONSTRUCTION
COMPLETE CONSTRUCTION
• PROGRESS REPORT
• MEET FINAL LIMITS
TRC
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WHAT TO TRACK?
PERMIT REQUIREMENTS
OTHER REQUIREMENTS
PART III
- III.A. DMR SUBMISSION
- III.B. REOPENER CLAUSE
- III.C. PRETREATEMENT
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WHAT TO TRACK?
PERMIT REQUIREMENTS
PRETREATMENT
/ ANNUAL REPORTS
/ PROGRAM REQUIREMENTS
-------
WHAT TO TRACK?
PERMIT REQUIREMENTS
WHOLE EFFLUENT TOXICITY (WET)
PART IV. OF PERMIT
¦ WHEN TESTING BEGINS
¦ HOW OFTEN TESTING REQUIRED
¦ WHEN TESTS ARE SUBMITTED
¦ TYPE OF TEST PERFORMED
¦ SPECIES TO BE TESTED
¦ ADDITIONAL TESTING REQUIRED
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WHAT TO TRACK?
GENERAL PERMITS
PART I.A.-EFFLUENT LIMITS
AUTOMOTIVE GASOLINE
• FLOW, MGD: RPT/CONTINUOUS
• BENZENE, ug/l: 1.0 DM:1/30
¦ T. LEAD, ug/l: 1.0 DM:1/30
• pH, SU: 6-8.5:1/30
• TOXICITY: initially 3 months,
then annually
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WHAT TO TRACK?
GENERAL PERMITS
PART I.A. - EFFLUENT LIMITS
AVIATION GAS., JET FUEL OR DIESEL
- FLOW, MGD: RPT:CONTINUOUS
- BENEZENE, ug/l: 1.0 DM:1/30
NAPTHALENE, ug/l:100 DM:1/30
- T.LEAD, ug/l: 30 DM:1/30
- pH, SU: 6-8.5: 1/30
- TOXICITY: initially 3 months,
then annually
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WHAT TO TRACK?
GENERAL PERMITS
PART LB. OTHER REQUREMENTS
UNDER B.3. WITHIN 60 DAYS OF
EFFECTIVE DATE OR START-UP OF
DISCHARGE SUBMIT:
¦ EPA METHOD 625 - ACID AND
BASE/NEUTRAL EXTRACTABLE
ORGANICS
¦ EPA METHOD 624 - PURGEABLE
ORGANICS
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WHAT TO TRACK?
GENERAL PERMITS
PART II. STANDARD CONDITIONS
FOR NPDES PERMITS
SECTION A.2. PENALTIES FOR
VIOLATIONS
• CIVIL PENALTY OF $25,000/DAY
• WILLFULL VIOLATIONS:
• $5,000-50,000/DAY
• OR, 3 YEARS PRISON
• BOTH
• NEGLIGENCE VIOALTIONS:
¦ $2,500 - $25,000/DAY
• OR, 1 YEAR PRISON
• BOTH
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WHAT TO TRACK?
GENERAL PERMIT
PART II.D.8 24-HOUR RPTING
- ORAL NOTIFICATION, ENDANGER
HEALTH OR ENVIRONMENT, W/IN
24 HRS OF AWARENESS
- FOLLOW-UP WITH WRITTEN
SUBMISSION W/IN 5 DAYS
- EPA MAY WAIVE WRITTEN
NOTICE AT TIME OF VERBAL
REPORT
INCLUDED IN 24-HOUR REPORT:
- UNANCITIPATED BYPASS
- UPSET
PART II.D.9. OTHER NONCOMPLAINCES
- REPORT WITH DMRS
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WHAT TO TRACK?
GENERAL PERMIT
SECTION G. ADTL. GEN. CONDITIONS
PERMITTEE SHALL NOTIFY
EPA WITHIN 30 DAYS AFTER
PERMANENT TERMINATION OF
THE DISCHARGE. LETTER
SHALL INCLUDE SITE
REHABILITATION COMPLETION
ORDER (SRCO) FROM FL
BUREAU OF WASTE CLEANUP.
AFTER RECEIPT OF SRCO,
INACTIVATE COVERAGE
-------
WHAT TO TRACK?
GENERAL PERMIT
PART III. OTHER REQUIREMENTS
III.A. RPTNG MONITORING RESULTS
DMRS ARE TO BE SUBMITTED
EACH QUARTER
-------
WHAT TO TRACK?
GENERAL PERMIT
PART V. TOXICITY PROGRAM
¦ BEGIN TESTING W/N 30
DAYS OF COVERAGE OR
BEGIN DISCHARGE
- USE 2 ORGANISMS
ONE FISH &
ONE INVERTEBRATE
¦ CONDUCT 48-HOUR ACUTE
STATIC TEST
¦ CONDUCT 1 TEST FOR 3
CONSECUTIVE MONTHS,
THEN ANNUALLY
¦ IF LETAHL (<50% SURVIVAL)
PERFORM ONE ADDITIONAL
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WHAT TO TRACK?
CORRESPONDENCE
• NOTICES OF VIOLATION (NOV)
• LTRS OF NONCOMPLAINCE (LON)
• INFORMATION REQUESTS
• SECTION 308 LETTERS
• TELEPHONE REQUESTS
• SHOW CAUSE RESPONSES
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WHAT TO TRACK?
ENFORCEMENT ACTIONS
* ADMINISTRATIVE ORDERS (AOs)
* CONSENT DECREES (CDs)
* ADMINISTRATIVE PENALTY ORDER-
SUPPLEMENTAL ENVIRONMENTAL
PROJECTS (APO-SEPs)
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WHAT TO TRACK?
PAYMENT SCHEDULES
• CONSENT DECREES
/ CIVIL PENALTIES
/ STIPULATED PENALTIES
• ADMINISTRATIVE PENALTY ORDE
/ CIVIL PENALTIES
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WHAT TO TRACK?
INSPECTIONS
• COMMITMENTS
LAST INSPECTED
SCHEUDLED INSPECTION
• RESPONSES
NOV FROM CEI
ESD INSPECTIONS
STATE INSPECTIONS
-------
TYPES OF TRACKING SYSTEMS
NOTEBOOK
/ HAND ANNOTATED
/ COMPUTER
/ COMBINATION
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Personal Tracking System - Page 13
GENERAL PERMIT TO DISCHARGE UNEER TOE
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM
In ccmplianae with the previsions of the Clean Water Act, as amended (33
U.S.C. 1251 et seq; the "Act"),
Discharges of treated groundwater and stormwater incidental to groundwater
cleanup operations which are contaminated with gasoline or aviation fuel
are' authorized to discharge to waters of the United States within ths
State of Florida in accordance with effluent limitations, monitoring
requirements and other conditions set forth herein. The permit consists of
Rart I, ftirt II, Part III, fert IV, and Part V.
This permit shall be cane effective at 1:00 p.m. Eastern Daylight Savings
Time, cm Monday, July 17, 1989.
This permit and the authorization to discharge shall expire at midnight,
Eastern Daylight Savings Time , on July 16, 1994.
Dated? . ¦¦ ¦
John T. Marlar, Chief
Facilities Performance Branch
for
Bruoe R. Barrett, Director
Water Management Division
Pfegion IV
January 21, 1993
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Page 1-1
Efermit No. FLG040001
PART I
A. EFFLUENT LIMITATIONS AND MONITORING REQUIREMENTS : Existing Sources and
New Dischargers
1. During the period beginning on the effective date of the permit and
lasting through the term of this permit, the permittee is authorized to
discharge treated groundwater and stonrwater that has been contaminated by
Automotive Gasoline. It is anticipated that these contaminated waters
will be treated by air stripping, followed by activated carbon adsorption,
if necessary, or equivalent treatment to meet the following effluent
limitations.
Such discharges shall be limited and monitored by the permittee as
specified below:
EFFLUENT CHARACTERISTIC DISCHARGE LIMITATIONS MONITORING REQUIREMENTS
Daily Avg Daily Max Measurement Sample
Frequency Type
Flow, MGD Report Fteport Continuous Flowmeter
Benzene, ug/1 — 1.0 1/month Grab
~Total Lead, ug/1 —¦ 30.0 1/mcnth Grab
The effluent (100%) shall not be lethal to more than 50% of appropriate fish
and invertebrate test organisms in 48 hour static toxicity tests (48-hr.
LC50). Failure to demonstrate compliance with the acute toxicity
requirement may result in coverage under this permit being revoked,
(see Part V-2). January 21, 1993
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Page 1-2
Permit No. FLG040001
Ihe pH shall not be less than 6.0 standard units nor greater than 8.5 standard
units and shall be monitored once every month by grab sample, or continuously
with a recorder, at the discretion of the permittee (See item I.B.4).
There shall be no discharge of floating solids or visible foam in other than
trace amounts.
Samples taken in compliance with the monitoring requirements specified above
shall be taken at the following location(s): nearest accessible point after
final treatment but prior to actual discharge or mixing with the receiving
waters.
~Monitoring for this paramater is required only when contamination results
from leaded fuel.
A. EFFLUENT LIMITATIONS AND MONITORING EEOUIREMEMS : Existing Sources and
New Dischargers
2. During the period beginning on the effective date of the permit and
lasting through the term of this permit, the permittee is authorized to
discharge treated groundwater and stonnwater that has been contaminated by
Aviation Gasoline, Jet Fuel or Diesel. It is anticipated that these
contaminated waters will be treated by air stripping, followed by
activated carbon adsorption if necessary or equivalent treatment to meet
the foregoing effluent limitations.
January 21, 1993
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Page 1-3
Efermit No. FLG040001
Such discharges shall be limited and monitored by the permittee as
specified below:
EFFLUENT CHARACTERISTIC DISCHARGE LIMITATIONS MONITORING REgJIKEMENTS
Daily Avg
Flow, MGD Fteport
Benzene, ug/1
Naphthalene, ug/1
*Total Lead, ug/1 —
The effluent (1001) shall not be lethal to more than 50% of appropriate fish
and invertebrate test organisms in 48 hour static toxicity tests (48-hr.
LC5Q). Failure to demonstrate cccplianoe with the acute toxicity requirement
may result in coverage under this permit being revoked, (see F&rt V-2).
The pH shall not be less than 6.0 standard units nor greater than 8.5 standard
units and shall be monitored onae every mcnth by grab sample, cr continuously
with a recorder, at the discretion of the pennittee (See item I.B.4).
There shall be no discharge of floating solics or visible foam in other than
traoe amounts.
Samples' taken in conpliance with the monitoring requirements specified abcve
shall be taken at the following location(s): nearest accessible point after
final treatment but prior to actual discharge or mixing with the reoeiving
waters.
*Konitorinc for this parameter is required only when contamination results
January 21, 1993
from leaded fuel.
Daily Max
Measunement
Frequency
Sample
lype
Iteport
Continuous
Flowmeter
1.0
1/mcnth
Grab
100.0
1/roonth
Grab
30.0'
1/month
Grab
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Personal Tracking System - Page 17
Face 1-4
Ffermit No. FLG040001
B. OTHER RECUIPJEMEETS
1. Any more frequent effluent discharge monitoring required by the Florida
Department of Environmental Regulation (EDER) for the parameters limited
in this permit, or different parameters, shall be reported to the Ifermit
Issuing Authority in accordance with the requirements of Ifert III-A of
this permit.
2. Effluent limitations for combining contaminated groundwater pumped to
above-ground storage tanks, with contaminated groundwater from the sites
recovery wells.
a. The permittee shall notify FDER of any intent to combine contaminated
groundwater pumped to above-ground storage tanks with contaminated
groundwater frctr the recovery well. Approval of this carbined
effluent discharge by PEEP will constitute approval for coverage by this
general permit.
3. Within 60 days of the effective date of this permit or startup of
discharge the permittee shall also submit the results of the following
analyses. These analyses shall be performed on a representative sample of
the groundwater effluent discharge, taken after final treatment.
Required analyses (one time only):
a. EPA Method 625 - Acid and base/neutral extractable organics
b. ERA Method 624 - Furgeable Organics T
January 21, 1993
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Page 1-5
Permit No. FLG040001
If the analyses required in the above I&rt B-3 reveal other toxic
pollutants or subsequent bi cmoni tori no test shows lethality, (less than
50% survival of test organisms in 100% effluent) this General Etermit may
be terminated and an individual permit issued.
4. If the pH is monitored continuously, the pH values shall not cteviate
outside the required range more than 7 hours,and 26 minutes in any
calendar month and no individual excursion shall exceed 60 minutes. An
"excursion" is an unintentional and temporary incident in which the pK
value of discharge wastewater exceeds the range set forth in the permit.
C. TEST PFOCEDUKES
In performing the. analysis for the dissolved constituents in the surfaoe
water and groundwater the permittee shall use the guidelines recommended
and described in Sections 17-70.00S(S)[a-e3 of the petroleum contamination
site cleanup criteria rule for the State of Florida.
January 21, 1993
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F&ge 1-6
Etermit No. EDG040001
a. If the petroleum contamination is from a petroleum fuel in which
the source of contamination has not been identified, the groundwater
shall be analyzed (using the recommended methods) for the following
parameters as described in Section 17.70.008(9)td3 of the State
Underground Etetroleum Rrvircnnental Itespcnse Program:
1) Lead (EPA Method 239.2 or
Standard Method 304)
2) Priority Ftollutant (EPA Method 624)
Volatile Organics
3) Rriority Pollutant (EPA Method 625)
Extractable Organics
4) l?on-Eriority Pollutant (EPA Methods 624 & 625)
Organics (with GC/MS
Efeaks greater than 10 ppb)
D. SCHEDULE OF GCMHjIANCF
1. The permittee shall achieve compliance with the effluent limitations
specified for discharges in accordance with the following schedule:
Uterroittees with Fevoked Individual Ifermits
Operational Level Attained . . . .... Upon Receipt of
Notification of Coverage
Kfew Dischargers:
Operational Level Attained . .... . . . Upon Commencement of
Discharge
2. No later than 14 calendar days after any date identified in the above
schedule of canplianae the permittee shall submit either a report of
progress or, in the case of specific actions being required ty
identified dates, a written notice of ccnpliance or noncompliance.
In the latter case, the notice shall include the cause of
noncompliance, any remedial actions taken, and the probability of
meeting the next scheduled requirement. January 21, 1993
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Bart II
Rage II-l
PART II
STANDARD CONDITIONS FOR NFEES FEFMITS
SECTION A. GENERAL OCKDITICNS
1. Duty to Occnply
The permittee must comply with all conditions of this permit. Any permit
nonccnpliance constitutes a violation of the Clean Water Act and is grounds
for enforcement action; for permit termination, revocation and reissuance, or
modification; or for denial of a permit renewal application.
2. Itenalties for Violations of ferroit Ctanditicns
Any person wno violates a permit condition is subject to a civil penalty not
to exoeed $25,000 per day of such violation. Any person who willfully
violates permit conditions is subject to a fine of not less than $5000
nor more than $50,000 per day of violation, or fcy imprisonment for not more
than '3 years, ,or both. Any person who negligently violates, permit
conditions is subject tc a fire of not less than $2,500 nor more than $25,000
per day of violation, or by imprisonment for not more than 1 year, or both.
3. Duty to Mi ti gate
The permittee shall take all reasonable steps to minimize or prevent any
discharge in violation of this permit which has a reasonable likelihood of
adversely affecting human health or the environment.
January 21, 1993
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Rart II
Efeqe II-2
4. Efermit Modification
After notice and opportunity for a tearing, this permit nay be modified,
terminated or revoked for cause including, but not limited to, the following:
a. Violation of any terms or conditions of this permit;
b. Obtaining this permit by misrepresentation or failure to disclose
fully all relevant facts;
c. A diange in any conditions that requires either temporary
interruption or elimination of the permitted discharge; or
d. Information newly acquired ty the Agency indicating the discharge
poses a threat to human health or welfare.
If the permittee believes that any past or planned activity would be cause for
modification or revocation and reissuance under 40 CFR 122.62, the permittee
must report such information to-'the ffenrit Issuing Authority. The subnattal
of a new application may be required of the permittee. The filing of a
reqiest by the permittee for a permit modification, revocation and reissuance,
or termination, or a notification of planned changes or anticipated
noncarpliance, does not stay any permit condition.
January 2i, 1993
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Part II
Page II-3
5. Toxic Pollutants
Notwithstanding Paragraph A-4, above, if a toxic effluent standard or
prohibition (including any schedule of compliance specified in such effluent
standard or prohibition) is established under Section 307(a) of the Act for a
toxic pollutant which is present in the discharge and such standard or
prohibition is more stringent than any limitation for such pollutant in this
permit, this permit shall be modified or revoked and reissued to conform to
the toxic effluent standard or prohibition and the permittee so notified.
The permittee shall conply with effluent standards or prohibitions established
under Section 307(a) of the Clean Water Act for toxic pollutants within the
time provided in the regulations that establish those standards or
prohibit ions, even if the permit has not yet been modified to incorporate the
requirement.
6. Civil and Criminal Liability
Except as provided in permit conditions on "Bypassing" Section B, Paragraph
B-3, nothing in this permit shall be construed to relieve the permittee from
civil or criminal penalties for noncompliance.
7. Oil and Hazardous Substance Liability
Nothing in this permit shall be construed to preclude the institution of any
legal action or relieve the permittee from any responsibilities, liabilities,
or penalties to which the permittee is or may be subject under Section 311. of
the Act.
January 21, 1993
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Part II
Page II-4
8. State Laws
Nothing in this permit shall be construed to preclude the institution of any
legal action or relieve the permittee from any responsibilities/ liabilities,
or penalties established pursuant to any applicable State law or regulation
under authority preserved by Section 510 of the Act.
9. Property Rights
The issuance of this permit does not convey any property rights of any sort,
or airy exclusive privileges, nor does it authorize any injury to private
property or any invasion of personal rights, nor any infringement of Federal,
State or local laws or regulations.
L0. Severability
The provisions of this permit are severable, and if any provision of this
permit, or the application of any provision of this permit to any
circumstance, is held invalid, the application of such provision to other
circumstances, and the remainder of this permit, shall not be affected thereby.
11. Duty to Provide Information
The permittee shall furnish to the .Permit Issuing Authority, within a
reasonable time, any information Which the Permit Issuing Authority may
request to determine whether cause exists for modifying, revoking and
reissuing, or terminating this permit or to determine compliance with this
permit. The permittee shall also furnish to the Permit Issuing Authority upon
request, copies of records required to be kept by this permit.
January 21, 1993
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Rart II
Rage II-5
SECTION E. CFEFffiTIQN AND KMKTE13ANCE OF FOLUUTICM COOTH3LS
1. Proper Operation and Maintenance
permittee shall at all tines properly operate and maintain all facilities
and systems of treatment and control (and related appurtenances) which are
installed or used by the permittee to achieve oonpliance with the conditions
of this permit. Proper operation and maintenance also incltfctes adequate
laboratory controls and appropriate quality assurance proosdures. This
provision requires the operation of back-up or auxiliary facilities or similar
systems which are installed by a permittee only when the operation is
necessary to achieve compliance with the -conditions of the permit.
2. Need to Halt or Feduce not a Defense
It shall not be a defense for a.permittee in an enforcement action that it
would have been necessary tc he It or reduce the penrdttea activity in order to
maintain compliance with the condition of this permit.
3. Bypass cf Treatment Facilities
a. Definitions
(lj "Bypass" means the intentional diversion of waste streams frcm any
portion of a treatment facility/ which is not a aesigred or
established operating mode for ths facility.
January 21, 1993
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Fart II
Page I1-6
"Severe property damage" means substantial physical damage to
property, damage to the treatment facilities which causes them to
beccce inoperable, or substantial and permanent loss of natural
resources which can reasonably be expected to occur in the absence of
a bypass. Severe property damage does not mean economic loss caused
by delays in production.
Bypass not exceeding limitations.
The permittee may allow any bypass to ocCur which does not cause
effluent "limitations to be exceeded, but ctilyif it also is for
essential maintenance to -assure efficient operation. These bypasses
are not subject to the provisions of Paragraphs c. and d. of this
section.
Notice
(1) Anticipated bypass. If the permittee knows in advance of the
need for a bypass, it shall submit prior notice; if possible at least
ten days before the date of the bypass; including an evaluation of
the anticipated quality and effect of the bypass.
(2) Unanticipated bypass. The permittee shall submit notice of an
unanticipated bypass as required in Section D, Paragraph D-4
(24-hour notice).
Januaiy 21, 1993
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Part II
Page II-7
d. Prohibition of bypass.
(1) Bypass is prohibited and the Permit Issuing Authority may take
enforcement action against a permittee for bypass, unless:
(a) Bypass was unavoidable to prevent loss of life, personal
injury, or severe and extensive property damage;
(b) There were no feasible alternatives to the bypass, such as
maintenance of sufficient reserve holding capacity, the use
of auxiliary treatment facilities, retention of untreated
wastes, waste hauling, or maintenance during normal periods
of equipment downtime. This condition is not satisfied if
adequate back-up equipment should have been installed in
the exercise of reasonable engineering judgment to prevent
a fcr/pass Which" occurred during normal periods of equipment
downtime or preventive maintenance; and
(c) The permittee submitted notices as required under Paragraph
b. of this section.
(2), The Permit Issuing Authority may, within its authority, approve
an anticipated bypass, after considering its adverse effects, if
the Permit Issuing Authority determines that it will meet the
three conditions listed above in Paragraph d.(l) of this section.
January 21, 1993
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Rart II
Rage II-S
A. Upsets
"Upset" means an exceptional incident in which there is unintentional and
temporary noncompliance with technology based permit effluent limitations
because of factors beyond the control of the permittee. An upset does not
include noncompliance to the extent caused fcy operational error,
improperly designed treatment facilities, inadequate treatment facilities,
lack of preventive maintenance, or careless or improper operation. An
upset constitutes an affirmative defense to an action brought for
non-compliance with such technology based permit limitation if the
requirements :of 40 CFR:122.41(n) (3) are met.
5. Removed Substances
This permit does not authorize discharge of solids, sludge, filter
backwash, or other pollutants removed in the course of treatment or
control of wastewaters to waters of the United States unless specifically
limited in Fart 1.
SECTIQn\C. MCKITORINC- AKD. P.BC0PLS .¦
1. Representative Sampling
Samples and. measurements taken as required herein shall be representative of
the volume and nature of; the monitored.discharge. All sanples shall be taken
at the monitoring points specified in this permit and, unless otherwise
specified/ before the effluent joins or is diluted by any other wastestream,
body of water, or substance. Monitoring points shall not be changed without
notification to and- the approval of the ftermit Issuing Authority.
January 21, 1993
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Ifert II Personal Tracking System - Page 28
2. Flew Measurements Page II-9
impropriate flew measurement ctevices and netbods consistent with accepted
scientific practices shall be selected and used to insure the accuracy and
reliability of measurements of the volume of monitored discharges. The
devices 6hall be installed, calibrated and maintained to insure that the
accuracy of the measurements are consistent with the accepted capability of
that type of device. Devices selected shall be capable of measuring flows
with a maximum deviation of less than + 10% frcci the true discharge rates
throughout the range of expected discharge volumes. Guidance in selection,
installation, calibration and operation of acceptable flow measurement devices
can be obtained from the following references:
a. "A Guide of Methods and Standards for the Measurement of Vvater Flow",
U.S. Department of Oomreroe, National Bureau of Standards, KBS
Special Publication <121, Ifey 1575, 97 pp. (Available frcci the U.S.
Government Printing Office, Washington, D.C. 20402. Order by SD
catalog Nc. C13.10:421.")
b. "Water Measurement Manual", U.S. Ifepartnent of Interior, Bureau of
Reclamation, Seocnd Edition, levised Sprint, 1974, 327 pp.
(Available frait the U;S.. Government Rrinting Office, Washington, D.C.
20402. Order by catalog No. i27.19/2:W29/2, Stock No. S/N
24003-0027.)
c. "Flow Measurement in Open Channels and Closed Conduits", U.S.
Department of Cannerde, National Bureau of Standards, NBS Special
Publication 484, October 1977, 982 pp. (Available in paper copy or
microfiche from National Technical Information Service (NTIS),
Springfield, YA 22151. Order ty NTIS Ec. FB-273 535/5ST.) -
January 21, 1993
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Part II
Efege 11-10
¦c. "NFDES Compliance Flow Measurement Manual", U.S. Environmental
protection Agency, Office of Water Enforcement, Ribli cation MCD-77,
September 1981, 135 pp. (Available from the General Services
Administration (8BEC), Ctentraliaed Mailing Lists Services, Building
41, Denver ffederal Center, Denver, CO 80225.)
3. Monitoring Procedures
Monitoring must be conducted according to test procedures approved under 40
CFR Ftert 136, unless other test procedures have teen specified in this permit.
4. renal ties for Tampering
Hie Clean Water Act provides that any person who falsifies, tampers with, or
knowingly renders inaccurate, any monitoring device or method required to be
maintained under this permit shall, upon conviction, be punished by a fine of
not more than $10,000 per violation, or by imprisonnentfor not more than 2
years per violation, or by both".
5. Retention of Fte cords
The permittee shall retain records of all monitoring information, including
all calibration and maintenance records and all original strip chart
recordings for continuous monitoring instrumentation, copies of all reports
required by this permit, and records of all data used to complete the
application for this permit, for a period of at least 3 years from the date of
the sanple, measurement, report or application. This period may be extended
by the ffermit Issuing Authority at any time.
January 21, 1993
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Part II
Page 11-11
6. Record Contents
Records of nonitoring information shall include:
a. The date, exact place, and time of sampling or measurements;
b. The individual(s) who performed the sampling or measurements;
c. The date(s) analyses were performed;
d. The individual(s) who performed the analyses;
e. The analytical techniques or methods used; and
f. The results of such analyses.
7. INSPECTION AND ENTRY
The permittee shall allow the Permit Issuing Authority, or an authorized
representative, upon the presentation of credentials and other documents as
may be required fcy law, to:
a.
b.
c.
d.
Ehter upon the permittee" s premises Where a regulated facility or
activity is located or conducted, or where records must be kept under
the conditions of this permit;
Have access to and copy, at reasonable times, any records that must
be kept un3er the conditions of this permit;
Inspect at reasonable time any facilities, equipment (including
monitoring and control equipment) , practices, or operations regulated
or required under this permit; and
Sample or monitor at reasonable times, for the purposes of assuring
permit compliance or as otherwise authorized ty the Clean Water Act,
, . . . , i Januaiy 21, 1993
any substances or parameters at any location. J
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Fart II
Page 11-12
SECTION D. REPORTING REQUIREMENTS
1. Change in Discharge
The permittee shall give notice to the Iferatit Issuing Authority as socr as
possible of any planned physical alterations or additions to the permitted
facility. Notiae is required only when:
a. The alteration or addition to a permitted facility may meet one of
the criteria for determining whether a facility is a new source; or
b. The alteration car addition could significantly change the nature or
increase the quantity of pollutants discharged. This notification
applies to pollutants which are subject neither to effluent
limitations in the permit, nor to notification requirements under
Section D, Paragraph D-^lOCa).
2. Anticipated Noncompliance
The permittee shall give advanoe.notice to the Ffermit Issuing Authority of any
planned change in the permitted facility or activity which may result in
noncompliance with permit requirements, Arty maintenance of facilities, which
might necessitate unavoidable interruption of operation and degradation of
effluent quality, shall be scheduled during noricritical water quality;periods
and carried out in a manner approved by the Etermit Issuing Authority.
January 21, 1993
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Fart II
Page 11-13
3. Transfer of Ownership or Control
A permit may be automatically transferred to another party if:
a. The permittee notifies the F6nnit Issuing Authority of the proposed
transfer at least 30 days in advance of the proposed transfer date;
b. The notice includes a written agreement between the existing and new
permittees containing a specific date for transfer of permit
responsibility, coverage, and liability between them; and
c. The Itermit Issuing Authority does not notify the existing permittee
of his or her intent to modify or revoke and reissue the permit. If
this notice is not received, the transfer is effective on the date
specified in the agreement mentioned in paragraph b.
4. Monitoring Ffeports
See Part III of this permit.
5. Additional Monitoring by the 'permittee
If the permittee monitors any pollutant more frequently than required by this
permit, using test procedures approved under 40 CFR 136 or as specified in
this permit, the results of this monitoring shall be included in the
calculation and reporting of the data submitted in the Discharge Monitoring
Fteport (EMR)i Such increased frequency shall also be indicated.
6. Averaging of Measurements
Calculations for limitations which require averaging of measurements shall
utili2e an arithmetic mean unless otherwise specified by the Etermit Issuing
Authority in the permit. January 21, 1993
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Part II
Page 11-14
7. Compliance Schedules
Reports of compliance or noncompliance with, or any progress reports cm,
interim and final requirements contained in any compliance schedule of this
permit shall be submitted no later than 14 days following each schedule date.
Any reports of noncompliance shall include the cause of noncompliance, any
remedial actions taken, and the probability of meeting the next scheduled
requirement.
8. Twenty-Four Hour Reporting
The permittee shall orally report any noncompliance which may endanger health
or the environment, within 24 hours from the time the peraittee becomes aware
of the circumstances. A written submission shall also be provided within 5
days of the time the permittee becomes aware of the circumstances. The
written submission shall contain a description of the nonconpliance and. its
cause, the period of noncompliance, including exact dates and times; and if
the noncompliance has not been corrected, the anticipated time it is expected
to continue, and steps taken or planned to reduce, eliminate, and prevent
reoccurrence of the noncompliance. Ihe Permit Issuing Authority may. verbally
waive the written report, on a case-by-case basis, when the oral report is
made.
She following violations shall be included in the 24 hour report when they
might endanger health or the environment:
a. An unanticipated bypass which exceeds any effluent limitation in the
permit.
b. Any upset which exceeds any effluent limitation in the permit.
January 21, 1993
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Efert II
Rage 11-15
9. Other Nonccmplianos
The permittee shall report in narrative form, all instances of noncompliance
not previously reported uncbr Section D, Paragraphs D-2, D-4, D-7, and D-8 at
the tine monitoring reports are submitted. The reports shall certain the
information listed in Paragraph D-8.
10. Changes in Discharges of Toxic Sub6tanoss
The permittee shall notify the Ffermit Issuing Authority as socn as it knows or
has reason to believe:
a. That any activity has occurred or will occur which would result in
the discharge, on e routine or frequent basis, of any tcocic
substance(f) (listed at 40 CFE 122, Appendix D, Table II and III)
which is not limited in the permit, if that discharge will exceed the
highest of the following "notification levels":
(1) One hundred micrograms per liter (100 ug/1); or
(2) TVo hundred micrograms per liter (200 ug/l) for acrolein and
acrylonitrile; five hundred micrograms per liter (500 ug/1) for
2, 4-dinitrophenol and fcr 2-methyl-4, 6-cinitrophenol; and one
milligram per liter (1 mg/1) for antimony.
b. That any activity has occurred or will occur which would result in
any discharge, en a non-routine or infrequent basis, of a toxic
pollutant (listed at 40 CFR 122, Appendix D. Table II and III) which
is not limited in the permit, if that dischargs will exceed the
highest of the following "notification levels":
(1) Five hundred micrograms per liter (500 ug/l); or January 21, 1993
(2) One rcillicram per liter (1 ma/l) for antimony.
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Part II
Page II-L6
11. Signatory Requirements
All applications, reports, or information submitted to the Permit Issuing
Authority shall be signed and certified.
a. All permit applications shall be signed as follows:
(1) Itor a corporation: by a responsible corporate officer. For the
purpose of this Section, a responsible corporate officer means:
(1) a president, secretary, treasurer or vice president of the
corporation in charge of a principal business function, or any
other person Who performs similar policy - or decision-making
functions for the corporation, or (2) the manager of one or more
manufacturing production or operating.facilities employing more
than 250 persons or having gross annual sales or expenditures
exceeding $25 million (in second quarter 1980 dollars), if
authority to sign documents has been assigned or delegated to
the manager in accordance with corporate procedures.
(2) Ebr a partnership or sole proprietorship: by a general partner
or the proprietor, respectively; or
(3) For a municipality. State, Federal, or other public agency: by
either a principal executive officer or ranking elected official.
b. All reports required by the permit and other information requested fcy
the Permit Issuing Authority shall be signed fcy a person described
above or by a duly authorized representative of that person. A
person is a duly authorized representative only if:
January 21, 1993
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Rart II
Page 11-17
(1) The authorization is made in writing by a person described above;
(2) The authorization specifies either an individual or a position
having responsibility for the overall operation of the regulated
facility or activity, such as the position of plant manager,
operator of a well or a well field, superintendent, position of
equivalent responsibility, or an individual or position having
overall responsibility for environmental matters for the
ooqpany. (A duly authorized representative may thus be either a
named individual or any individual occupying a named position.);
and
(3) The written authorization is submitted to the Permit Issuing
Authority.
c. Certification. Arty person signing a document under paragraphs (a) or
(b) of this section shall make the following certification:
"I certify under penalty of law that this document and all
attachments were prepared under the direction or supervision in
accordance with a system designed to assure that qualified
personnel properly gather and evaluate the information .
submitted. Based on my inquiry of the person or persons Who
manage the system, or those persons directly responsible for
gathering the information, the information submitted is, to the
best of my knowledge and belief, true, accurate, and conplete.
I am aware that there are significant penalties for submitting
false information, including the possibility of fine and
January 21, 1993
imprisonment for knowing violations. "
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Part II
Rage 11-18
12. Availability of Rsports
Except for data determined to be confidential under 40 CFR Efert 2, all reports
prepared in accordance with the terms of this permit shall be available for
public inspection at the offices of the Eferadt Issuing Authority. As required
by the Act, permit applications, permits and effluent data shall not be
considered confidential.
13. Ffenalties for falsification of Reports
The dean Water Act provides that any person who knowingly makes any false
statement, representation, .or certification in any record or other document
submitted or required to be maintained under this permit, including monitoring
reports or reports of cctiplianoe or noncompliance shall, upon conviction, be
punished by a fins of not more than $10,000 per violation, or by imprisonment
for not more than 2 years per violation,'.or by both.
SECTION E. DEFINITIONS
1. Fermit Issuing Authority
The Regional Administrator of EPA Region IV or his designee, unless at sate
tine in the future the State reoeives the authority to administer the NPDES
program and assumes jurisdiction over the permit; at which time, the Director
of the State program receiving authorization becomes the issuing authority.
2. Act
"Act" means the Clean Water Act (formerly referred to as the Etederal Ivater
Pollution Control Act.) Public Law 92-500, as amended by Public Law 95-217,
Public Law S5-576 and Public Law 100-4, 33 U.S.C. 1251 et seq. JanuaiT 21, 1993
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F&rt II
Page II-1S
Concentration Measurements
a. The "average monthly concentration", is the sum of the conoentratiens
of all daily discharges sampled and/or measured during a calendar
month on which daily discharges are sampled and measured, divided by
the number of daily discharges sampled and/or measured during such
month (arithmetic mean of the daily concentration valves). The daily
conoentratien value is equal to the concentration of a composite
sample or in the case of grab sanples is the arithmetic mean
(weighted by flow value) of all the samples collected during the
calendar day.
b. The "maximum daily concentration" is the concentration of a pollutant
discharge during a calendar day. It is identified as "Eeily Maximum"
under "Other Limits" in Bsrt I of the perrit anc the highest such
vaiue recorded during the reporting period is reported under the
"N5aximun:" ..column under "Quality" on the EMP.
Other Measurements
a. The effluent flow expressed as MGD is the 24 hour average flew
averaged monthly. It is the arithmetic mean of the total daily flows
recorded durina the calendar month. Where monitoring requirements
for flow are specified in F&rt I of the permit the flow rate values
are reported in the "Average" column under "Quantity" on the EMR.
January 21, 1993
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Bart II
Page 11-20
b. • An "instantaneous flow measurement" is a measure of flow taken at the
tine of sampling, when both the sanple and flow will be
representative of the total discharge.
c. Where monitoring requirements for pH or dissolved oxygen are
specified in Part I of the permit, the values are generally reported
in the "Quality or Concentration" column cn the LMR.
Types of Sanples
a. Grab Sample: A "grab sanple" is a single influent or effluent
portion which is not a composite sanple. The sanple(s) shall be
collected at the period(s) most representative of the total discharge.
Calendar Day
A calendar day is defined as the period from midnight of one day until
midnight of the next day. However, for purposes of this permit, any
cnsecutive 24-hour period that reasonably represents the calendar day may
be used for sanpling.
Hazardous SubstancE
A hazardous substance means any substance designated under 40 :CFR Part 116
pursuant to Section 311 of the Clean Water Act.
Toxic Fallutant
A toxic pollutant is any pollutant listed as toxic under Section 307(a)(1)
of the Clean Water Act.
January 21, 1993
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Part II
Rage 11-21
SECTION F. APPLICATION REOJIRFMEOTS
a. For ej^ired individual NFDES permits, dischargers desiring coverage -uncfer
NFDES General Etermit Number FLG040001 are required to submit a notice of
intent (NOI) to be covered by the general permit to the Ffermit Issuing
Authority. The NOI shall include: (1) the name and address of the
operation, (2) the applicable individual NFDES number(s), (3) the
identification of any new discharge location not contained in the expired
permit, (4) evidence that the operation has been approved for Initial
Remediation Actions (IRA), or has obtained a Site Itehabilitation
Initiation Creter and an approved Remedial Action Flan (RPP) from the FDER,
in accordance with Florida Administrative Codes (FAC) 17-70.006-,
17-70.008 and 17-70.010, respectively, (5) a map showing the facility
and discharge location (in latitude and longitude), and (6) the name of
the receiving water. Operators having several individual permits are
encouraged to consolidate requests for coverage into one NOI for all
individual perrrits. Ibe previous sutidssion of the proper forms in the
renewal application does not relieve the permittee desiring coverage under
the general permit of the requirement to file a R0I.
b. Dischargers having valid individual NFDES permits that desire coverage
under tie general permit are required to file a KOI to the lermit Issuing
Authority within at least 30 days prior to expiration of their current
permit(s). The notice shall contain the sane information specified in
paragraph (a) above. Permittees desiring to retain their individual
permit are required to submit the appropriate application forms at least
January 21, 1993
180. days before expiration of their individual permit.
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Bart II
Rage 11-22
c. Dischargers who have not previously obtained a valid individual NPDES
permit will be required tc submit the same information specified in
paragraph (a) above, except items (2) and (3). Hie application
for coverage under the general permit must be made at least
forty-five (45) days before the discharge is to commence.
d. Notification of coverage will be given by the Itermit Issuing Authority by
certified mail to the permittee.
e. Coverage by this general permit shall become effective on the date of
notification of coverage ty the F&rmft issuing Authority.
f. Coverage by this general permit shall expire on July 16, 1994.
SBCnOJ G. ADDITION?!/ GENERAL EEFMIT OCMDITIQJS
1. The Ifermit Issuing Authority may require any person authorized ty this
permit to apply for and obtain an individual NFEES permit when:
a. The discharce(s) is a significant contributor of pollution;
b. The discharger is not in compliance with the conditions of this
permit;
c. A change has occurred in the availability of the demonstrated
technology of practices for the control or abatement of pollutants
applicable to the point sources;
d. Effluent limitation guidelines are promulgated for point sources
covered ty this permit;
e. A Iteter Ouality Management Plan containing requirenents applicable to
such point source is approved;, or January 21, 1993
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Part II
Page 11-23
f. The point souroe(s) covered by this permit no longer:
(1) Involve the same or substantially similar types of operations;
(2) Discharge the same types of wastes;
(3) Itequire the sane effluent limitations or operating conditions;
(4) Fteguire the same or similar monitoring; and
(5) In the opinion of the ffegional Administrator, are more
appropriately controlled under an individual permit than under a
general permi t.
The Ffegional Administrator may require any operator authorized by this
permit to apply for an individual NPDES permit only if the operator has
been notified in writing that a permit application is required.
Any operator authorized by this permit may request to be excluded from the
coverage of this asneral permit by applying for an individual permit. The
operator shall submit an application together with the reasons supporting
the request to the Ffegional Administrator.
When an individual NPDES permit is issved to an operator otherwise
subject to this general permit, the applicability of this permit to
the owner or operator is automatically terminated on the effective
date of the individual permit.
A source excluded from coverage under this general permit solely
because it already has an individual permit may request that its
individual permit be revoked, and that it be covered by this general
permit. Upon revocation of the individual permit, this gereral
January 21, 1993
permit shall apply to the source.
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F&rt II
Page 11-24
5. A petroleum contamination recovery operation may be excluded-froin
this general permit if it proposes discharges to receiving waters
that axe classified as "Special Rrotecticn, Outstanding Florida
Waters" as set forth by FAC 17-3.043.
6. The permittee shall notify the fferait Issuing Authority within 30
days after the permanent termination of discharge fran their
facility. This letter shall include the neoessary Site Rehabilitation
Completion Order (SR00) fran Florida Bureau of Waste Cleanup which
constitutes final action on the State level for completion of cleanup
activities at the affected site. After review of the SROO,
EPA will inactivate coverage of the general NFDES permit for the
facility.
January 21, 1993
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PART III Efaae III-l.
OTHER REQUIREMENTS NFDES Ifenrit No. FLGO40001
A. Reporting of Monitoring Itesults
Monitoring results obtained during the previous calendar quarter shall be
summarized for each month (each quarter if monitoring frequency is quarterly)
and must be reported cm a Discharge Monitoring Report Barm (EPA No. 3320-1),
postmarked no later than the 28th day of the month following the completed
calendar quarter (For example data for January-March shall be submitted by
April 28.) Duplicate signed copies of these, and all other reports required
by Section D of Fart II, Reporting Requirements, shall be submitted to the .
Ffermit Issuing Authority and the State at the following addresses:
Environmental Protection Agency Florida Eept. of Environmental regulation
Region IV Local District Office Address
Facilities Performance Branch
Water Manaaerient Division
345 Court land Street, N.-E.
Atlanta, GA 30365
B. Rsopener Clause
This permit shall be modified, or alternatively revoked and reissued, to
cctnply with any applicable effluent standard or limitation issued-or approved
under Sections 301(b)(2)(C) and (D), 304(b)(2) and 307(a)(2) of the Clean
Water Act, if the effluent standard or limitation so issued or approved:
1. Contains different conditions or is otherwise more stringent than any
condition in the permit; or
2. Controls any pollutant not limited in the permit.
The permit as modified or reissued under this paragraph shall also contain any
January 21, 1993
other recuireinents of the Act then applicable.
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F&rt IV
Page IV-1
PART IV
BEST MAN83EMEHT PRACTICES AND CCNDITICNS
Section A. General Conditions
1. BMP Plan
Preparation of a Best Management Practices (EMP) Plan shall be prepared
in conjunction with development of the Remedial Action Plan required by
Florida Department of Environmental Regulation (See fert II.F.c.).
The permittee shall maintain the BMP plan at the facility and shall make
the plan available to the permit issuing authority upon request.
The "NPDES Guidance Document" can be used as a reference which cm tains
technical information on BMFS and the elements of the BMP program. The
permittee shall develop and implement a BMP plan which prevents, or
minimizes the potential for, the release of pollutants fran ancillary
activities, including material storage areas; plant site runnoff; in-plant
transfer, process and material handling areas; leading and unloading
operations , and sludge and waste disposal areas, to the waters of the
United States through plant Site runoff; spillage or leaks; sludge or
waste disposal; or drainage frem raw material storage. The term
pollutants refers to any substance listed as toxic under Section 307(a)(1)
of the Clean Water Act, oil, as defined in Section 311(a)(1) of the Act,
and substanoe listed as hazardous under Section 311 of the Act. Ccpies of
the "NFDES Guidance Document" may be obtained by submitting written
requests to: Director, Water Management Division, Rsgion IV,
Atlanta, GA 30365
January 21, 1993
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PART V Bart V
Biomonitoring Program Page V-l
In accordance with F&rt 1 of this permit, the permittee shall initiate the
series of tests described below within 30 days of coverage or caomenaenent of
discharge fran outfall(s) 001.
1. If the effluent is discharged to a freshwater stream, the
permittee shall conduct 48-hour static toxicity tests on two
appropriate test species (EPA/600/4-85/013, T&ble 1). The test organisms
used shall inclucte one fish and one invertebrate test species
(Feconmend: A Daphnidae species and the fathead minnow (Pjmephales
prone las). If the effluent is discharged to a saltwater stream, the
permittee shall conduct 48-hour static toxicity tests using the Mysid
shrimp (Mysidcpsis bahia) and the inland silverside (Menidia beryllina)
or any other species approved by EP£.
Ttests shall be conducted cnoe every mcnth for a period of three months
following the initiation of*-the tests ana onos every year thereafter for
the duration of the permit using samples of 100% final effluent. Such
tests will be conducted on one grab sairple of 100% final effluent. Results
of all tests conducted with any species shall be reported according to
EFA/600/4-85/013, Section 13, Ifeport Preparation and Data Utilization, and
shall be submitted to EPA with the quarterly discharge mcnitoring report.
2. If lethality (less than 50% survival of test organisms in 100% efflierit)
is demonstrated in either of the above test(s), another 48-hr static test
using the same specie(s) and the saire methodology shall be conducted
within two weeks. If the additional test(s) indicates toxicity,
coverage under the general permit maybe revoked by the Fermit
Ja.nuarv 21 1993
Issuing Authority upon issuance of an individual permit. J '
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Page V-2
Etermit No: FL/30040001
3. All test organisms, procedures and quality assurance criteria used shall
be in accordance with Methods for Measuring the Acute Toxicity of Effluent
to Freshwater and Marine Organisms, EPA-600/4-85-013. A standard
reference toxicant quality assurance test shall be conducted concurrently
with each set of toxicity tests and its results submitted with this
quarterly discharge monitoring report.
January 21, 1993
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TYPES OF TRACKING SYSTEMS
• NOTEBOOK
• PERMIT COMPLIANCE SYS (PCS)
• TICKLER FILE
• INDEX CARDS
• CALENDAR
• LOGBOOK
January 21, 1993
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Wiru&a yjUJI.fVriUIH aUflflftKI County:
JZffec€lve~Dates
'Receiving Waters:
—-.-rr^ri
^.Expiration Data:
~Y- ^^frbar"/ Personal Tracking System - Page 49
Xssue ••-"• —-
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Personal Tracking System - Page 54
"..v. • ¦ ,.*...:• ... -,¦ - .-r
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01 SLDG 10099 SLUDGE HANDLING REPORT : 11/01/90 10/29/90 SLUDGE VOLUME AND DISPOSAL R(
01 . TRCL 00199 1ST REPORT OF PROGRESS 04/01/91 05/01/91
01 ^ TRCL 00299 2ND REPORT OF PROGRESS 10/01/91 09/24/91
01 TRCL 00399 3RD REPORT OF PROGRESS 04/01/92 04/13/92
01 ; ; TRCL 05699 FINAL COMPLIANCE U/EFF LIMITS 10/01/92
02 SLDG 07099 FIRST MONITORING REPORT 10/01/92
03 Q SLDG 07099 FIRST MONITORING REPORT 10/01/93
04 £* 8LDG 07099 FIRST MONITORING REPORT 10/01/94
January 21, 1993
-------
11/23/92
QL
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SCHEDULES AND ENFORCEMENT BY NUMBER
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21 ADMINISTRATIVE ORDER 06/05/90 90-048
DA FACA 00099 SCHEDULE DESCRIPTION
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AE 06/05/90
06/05/90 90-048 INACTIVE 043091
FL0026361 MCDONALDS REST-ST AUGUSTINE RD A
03 WARNING LETTER
21 ADMINISTRATIVE ORDER
21 ADMINISTRATIVE ORDER
DA FACA 00099 SCHEDULE DESCRIPTION '
DC FACA 00099 SCHEDULE DESCRIPTION
FL0026441 JAX ARLINGTON EAST STP # 4
CEP
DUVAL,
12/09/91 NC 12/09/91
03/28/84 84-687 CL 08707/84
09/12/89 89-093 CL 03/27/90
03/28/84 03/28/84 84-687 INACTIVATED 840807
09/12/89 89-093 INACTIVE 032790
01 SLDG 07099 FIRST MONITORING REPORT
01 SLDG 10099 SLUDGE HANDLING REPORT
01 TRCL 00199 1ST REPORT OF PROGRESS
01 TRCL 00299 2ND REPORT OF PROGRESS
01 TRCL 00399 3RD REPORT OF PROGRESS
01 TRCL 05699 FINAL COMPLIANCE U/EFF LIMITS
02 SLDG 07099 FIRST MONITORING REPORT
03 SLDG 07099 FIRST MONITORING REPORT
04 SLDG 07099 FIRST MONITORING REPORT
CKG
DUVAL
10/01/91 09/05/90 PRIORITY POLLUTANT REPORT 1991
11/01/90 10/29/90 SLUDGE VOLUME AND DISPOSAL RPT
04/01/91 05/01/91
10/01791 09/24/91
04/01/92 04/13/92
10/01/92
10/01/92
10/01793
10/01/94
FL0026450 JAX DISTRICT II STP #2
21
21
ADMINISTRATIVE ORDER
ADMINISTRATIVE ORDER
A M CKG
07/20/83 83-130
03/11/85 85-124
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DA FACA 00099 SCHEDULE DESCRXPTIOl
DC FACA 00099 SCHEDULE DESCRIPTION
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01 SLOG 10099 SLUDGE HANDLING REPORT
01 TRCL 05699 FINAL COMPLIANCE W/EFF LIMITS
CL 08/29/8S
07/20/83 83-130 INACTIVE
03/11/85 85-124TINACTIVATED 08/29/85)
04/30/85 05/07/85 MEET NPDES PERMIT REQUIRE.
04/01/91 STAYED BY EV. HRG. REQUEST
04/01/91 04/01/91
FL0026468 JAX SOUTHUEST STP 9 3
03 WARNING LETTER
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02/12/91
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01 SLDG 10099 SLUDGE HANDLING REPORT
02 SLDG 07099 FIRST MONITORING REPORT
03 SLDG 07099 FIRST MONITORING REPORT
04 SLDG 07099 FIRST MONITORING REPORT
10/01/91 09/05/90 PRIORITY POLLUTANT REPORT 1991
01/01/91 02/20/91 STAYED BY EVIDENTIARY HEARING
10/01/92
10/01793
10/01/94
FL0026611 FLAGLER BEACH WTP
21 ADMINISTRATIVE ORDER
23 309(A)(5)(A) ORDER
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Personal Tracking System - Page 56
Main Menu
eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeee£
n NPDES Workfiles a
n Kentucky, North Carolina & Florida Enforcement n
0£n n n n nNum
January 21, 1993
-------
Personal Tracking System - Page 57
DMR Data
° Code 38 Discharge Monitoring Report Information updated 10/04/92 0
Company:Putnam County Public Schools Permit Number: FL0025097
Name:Crescent City Junior-Senior High Reporting Frequency: Q
(Annual,Semi,Quarter, or Monthly)
Discharge Monitoring Reporting Schedule For 92
Due
Actual
Comment I
Dates
Dates
Compliant
J
04/28/92
04/28/92
Y
F
04/28/92
04/28/92
Y
M
04/28/92
04/28/92
Y
_A
07/28/92
07/28/92
Y
-M
07/28/92
07/28/92
Y
J
07/28/92
07/28/92
Y
XT
10/28/92
10/28/92
N
TRC
-A
10/28/92
10/28/92
N
TRC
-S
10/28/92
10/28/92
N
TRC
0
728/93
1/28/93
/ /
/ /
D
ul/28/93
/ /
Regarding Late or Non-submittal
(5 days/week testing required)
and Fecal Coliform (quarterly testing)
January 21, 1993
-------
Personal Tracking System - Page 58
REF: 4WM-WPEB January 8, 1993
Mr. Carl Herring
Director of Central Services
Putnam County Public Schools
200 South Seventh Street
Palatka, Florida 32177
RE: Letter of Noncompliance
NPDES Permit No. FL0025097
Crescent City Junior-Senior High
Dear Mr. Herring:
This is to advise you that your facility is in violation
of NPDES Permit Number FL0025097 as follows:
Discharge monitoring reports received for July 1992 showed
violations for TRC (5 days/week testing required).
Discharge monitoring reports received for August 1992 showed
violations for TRC and Fecal Coliform (quarterly testing).
Discharge monitoring reports received for September 1992 showed
violations for TRC.
Please notify this agency within ten (10) days of the
receipt of this letter;of the action you have taken or are
taking to correct the.above violation(s).
Until such time as you achieve compliance with all
conditions of your NPDES permit, you are considered to be in
violation of and subject to enforcement action pursuant to the
Clean Water Act, 33 U.S.C. Section 1319.
If you have specific questions as to the requirements
of your permit, please contact me at (404)347-7428.
Sincerely yours,
Ron Phelps
Enforcement Officer
Enforcement Section
Water Permits and Enforcement Branch
Water Management Division _____
January 21, 1993
cc: FDER, Northeast District Office
-------
Personal Tracking System - Page 59
Correspondence Tracking
Code from Schedule File: 38
"Facility Data File for Ron-Phelps Updated on 10/04/92 Schedule 0
Company: Putnam County Public Schools Code 38
NPDES FL0025097
# Source
1 NOV - DMRs
Action
Respond to EPA DMR NOV
Due Date
01/29/93
Date Done
/ /
-Command
nQSCHED
~Rec: 74/74
~
nNum
January 21, 1993
-------
Personal Tracking System - Page 60
Inspection Information
0 Code 38 NPDES Compliance, Inspection Report 10/04/92 0
Transaction Code Permit Date Insp. Type Agency Fac. Type
N FL0025097 09/10/92 C J 2
Remarks
Reserved Evaluation BI QA Reserved
3 N N
Inspection Code 1 Major (Y) or Minor (N) : N
(Facility File Update Only)
Company Name Putnam County Public Schools
Facility Name Crescent City Junior-Senior High Entry Time 1315 hours
Facility Name Exit Time 1445 hours
Facility Street US 17 North
Facility Street
City Crescent City State Florida Zip
Telephone ( )
County Putnam
0 38 NPDES Compliance Inspection Report 10/04/92 0
Names of On-site Representatives Titles
(facility file)
1. Mr. Reuben Boatwright Custodian Supervisor
(inspection file)
2.
Name, Address and Telephone of Responsible Official
(Facility File Update Only)
Name Mr. Carl Herring Telephone ( ) - £
Title Director of Central Services Telephone ( )
Salutation Mr.. Herring
Street 200 South Seventh Street
Street
City Palatka State Florida Zip 32177
EPA Inspector State Inspector Local Inspector
Ron Phelps Kathleen Gerard
January 21, 1993
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Personal Tracking System - Page 61
Inspection Information (cont.)
° 38 NPDES Compliance Inspection Report 10/04/92 °
Inspection Results
(S=Satisfactory, M=Marginal, U=Unsatisfactory, N=Not Evaluated)
Not Applicable Indicated by Blank
Permit S
Records/Reports N Records not kept on site
Facility Site Review S
Flow Measurement N
Laboratory N
Effluent/Receiving Waters ... S
Pretreatment N
Compliance Schedules N
Self-Monitoring Program ..... S DMR's reflect compliance with permit
Operations & Maintenance .... S
Sludge Disposal N
Additional Inspection Comments
January 21, 1993
-------
Personal Tracking System - Page 62
REF: 4WM-WPEB January 8, 1993
Mr. Carl Herring
Director of Central Services
Putnam County Public Schools
200 South Seventh Street
Palatka, Florida 32177
RE: Compliance Evaluation Inspection
NPDES Permit No. FL0025097
Crescent City Junior-Senior High
Dear Mr. Herring:
This office conducted a Compliance Evaluation Inspection (CEI)
of the referenced facility on September 10, 1992.
The inspection results have been summarized in the enclosed
NPDES Compliance Inspection Report.
If you have specific questions about the requirements
of your permit or the inspection results, please contact
Ron Phelps at(404) 347-7428.
Sincerely yours,
Michael Horn, Chief
NC/FL Unit
Enforcement Section
Water Permits & Enforcement Branch
Water Management Division
cc: FDER, Northeast District Office
January 21, 1993
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Personal Tracking System - Page 63
No. l NPDES. Compliance Inspection Report 10/04/92
transact ion Code Permit Date Insp. Type Agency Fac. Type
N FL0025097 09/10/92 C J 2
Remarks
Reserved Evaluation BI QA Reserved
3 N N
Inspection Code:" 1 Major (Y) or Minor (N) : N
Company Name: Putnam County Public Schools
Facility Name: Crescent City Junior-Senior High Entry Time: 1315 hours.
Exit Time: 1445 hours
Facility Street: US 17 North
City: Crescent City State: Florida Zip:
Telephone: ( )
County: Putnam
:BeBSBBBBBSSBBBSBBSCBBBBS&BBBCSSSeBBBBSCSSeeBBSSBEBBSBeSeeSt;aeBSSeBSeBBSBt
Names of On-Site Representatives Titles
1. Mr. Reuben Boatwright Custodian Supervisor
2.
Name, Address and Telephone of Responsible Official
Name: Mr. Carl Herring . Telephone: ( ) -
Title: Director of Central Services ( )
Street.: 200 South Seventh Street
City: Palatka State: Florida Zip: 32177
EPA Inspector State Inspector Local Inspector
Ron Phelps Kathleen Gerard
(S=Satisfactory, M=Marginal, U=Unsatisfactory, N=Not Evaluated)
Not Applicable Indicated by Blank
Permit ........... S
Records/Reports ........ N Records not kept on site
Facility Site Review ........ S
Flow Measurement N
Laboratory N
Effluent/Receiving Waters ... S
Pretreatment ......; N
Compliance Schedules N
Self-Monitoring Program ..... S DMR's reflect compliance with permit
Operations & Maintenance .... S
¦°ludge Disposal N
Approved by Chief, NC/FL Unit: __
Additional Comments, If Any, On Next "Page
-------
Personal Tracking System - Page 64
REF: 4WM-WPEB January 8, 1993
Mayor Nancy Harris
Mayor
City of Crescent City
115 N. Summit Street
Crescent City, Florida 32112
RE: Notice of Violation:
Compliance Evaluation Inspection
NPDES Permit No. FL0021610
City of Crescent City
Dear Mayor Harris:
This office conducted a Compliance Evaluation Inspection (CEI)
of the referenced facility on September 10, 1992.
The inspection results have been summarized in the enclosed
NPDES Compliance Inspection Report. One or more aspects of
plant operations or recordkeeping were observed as being deficient
during the inspection. These deficiencies have been indicated by
the letters 'U' or 'M' in the summary portion of the report.
Please provide us with the corrective actions your facility
has taken or will take to correct the noted deficiencies. This
information must be submitted to this office by January 29, 1993.
Until such time-as you achieve compliance with all
conditions of your NPDES permit, you are considered to be in
violation of and subject to enforcement action pursuant to the
Clean Water Act, 33 U.S.C. Section 1319.
If you have specific questions as to the requirements
of your permit or the inspection results, please contact
Ron Phelps at (404) 347-7428.
Sincerely yours,
Michael Horn, Chief
NC/FL Unit
Enforcement Section
Water Permits & Enforcement Branch
Water Management Division
cc: FDER, Northeast District Office January 21, 1993
-------
Personal Tracking System - Page 65
No. 1 NPDES Compliance Inspection Report 11/25/92
Transaction Code Permit Date Insp. Type Agency Fac. Type
N FL0021610 09/10/92 C J 1
Remarks
Reserved Evaluation BI QA Reserved
2 N N
Inspection Codes 1 Major (Y) or Minor (N) : N
Company Name: City of Crescent City
Facility Name: City of Crescent City Entry Time: 1100 hours
Exit Time: 1200 hours
Facility Street: Cypress and Lake Streets
City: Crescent City State: Florida Zip: 32112
Telephone: (904) 698-2525
County: Putnam
SBSBSSSBSBeeBBBSBBBe&SBBB&BSBBSBBeBSBBCSeBBBSBSSSBBBCeBS&SeeBSBBeBBetSBBSBSBSB
Names of On-Site Representatives Titles
1. Mr. Carl Tankersley City Administrator
2.
Name; Address and Telephone of Responsible Official
Name: Mayor Nancy Harris Telephone: (904) 698-2525
Title.: Mayor ( )
Street: 115 N. Summit Street
City: Crescent City State: Florida Zip: 32112
EPA ..Inspector State Inspector Local Inspector
Ron Phelps Kathleen Gerard
(S=Satisfactory, M=Marginal, U=Unsatisfactory, N=Not Evaluated)
Not Applicable Indicated1by Blank
Permit ...; S
Records/Reports ..... U Records not available for review
Facility Site Review ........ S
Flow Measurement ............ S
Laboratory .... N Facility uses Technical Services, Inc.
Effluent/Receiving Waters ... S Effluent clear
Pretreatment N
Compliance Schedules N
Self-Monitoring/Program ..... U Late DMR'.s and effluent violations
Operations '& Maintenance .... M See attached report
-°\udge Disposal N
Approved by Chief, NC/FL Unit: ^, .
Additional Comments, If Any, On. Next Page
-------
Personal Tracking System - Page 66
Inspection Notes
Records/Reports: The City has recently discharged the former
operator and employed a contract operator service to operate the
facility. The facility's operating records/reports were not
available for review at the time of the inspection. In the
future, the City must insure that all required records/reports
are available for inspection and kept on file for a minimum of
three years.
Self-Monitoring Program: During the period from January 1990
through April 1992, inclusive, the City discharged Total Residual
Chlorine, Total Suspended Solids, and Fecal Coliform in excess of
effuent limitations as prescribed by the NPDES permit. These
violations are addressed in the Administrative Complaint Docket
No. CWA-IV 92-551 dated September 29, 1992.
Operations and Maintenance: There was some leakage by the wall
at the flow measurement area in the chlorine contact chamber that
requires repair. The weirs in the clarifier were rusty and
require attention. The City has failed to provide the results
from the analyses required on the 1992 DMR-QA program. This
failure has been addressed in the Administrative Order No.
92-118.
January 21, 1993
-------
Personal Tracking System - Page 67
Page No. 1
.<"-"17/93
Facility List by Code
—xJe Permit Company Name Facility Name County
Number
1 FL0030074 Hayport Mobile Home Park
2 FL0030121 Adeem Wire Company
3 FL0030449 Demetree Enterprises
4 FL0031593 Cedar Shores Apartments
6 FL0031658 Duval County School Board
7 FL0031666 Duval County School Board
8 FL0031674 Duval County Schol Board
12 FL0032221 Airport Motor Inn
13 FL0032239 Monterey Motel STP
15 FL0032247 Carriage House Apartments
16 FL0032271 Cherokee Village Trailer Park
17 FL0032328 The Krystal Company
18 FL0032361 J. Strauss Utility (K-Hart)
19 FL0032395 . Fleetwood Mobile Home Park
21 FL0033090 Property Planning, Inc.
22 FL0033154 Oaks Lane Building
23 FL0033260. Fl. Dept. of Health and Rehab Serv.
24 FL003339T. Derby House Restaurant
25 FL0033405 Produce Terminal of Jacksonville
FL0033421 Rogers, Towers, Bailey, Jones & Cay
|FL0Q33553 Ortega Utility Company
__ FL0034479 Manna Provision Company
30 FL0034606 Phillips Pipe Line Company
31 FL0020907 City of Bunnell
32 FL0039519 Picnickers Campground
33 FL0039756 Ocean City Utilities, Inc.
34 FL0042307 Palm Coast Utility Corporation
35 FL0042838 Palm Coast Utility Corporation
36 FL0021610 City of Crescent City
37 FL0024392 Putnam County Public Schools
38 FL0025097 Putnam.County Public Schools
39 FL0028525 EPK Clay Division
40 FL0031755 Tri-County Water Conditioning, Inc
41 FL0032166 Florida Power and Light Corporation
42 FL00S7176 Purity Utilities, Incorporated
43 FL0037800 Hontco Research Products
44 FL004131? Price Brothers Company
45 FL0041777 River Park Utility Management, Inc.
46 FL0042617 Point Buena Vista HHP
47 FL0043052 Putnam Correctional Institution
48 FL0043176 . Paradise Point
49 FL0040061 City of Palatka
50 FL0036498 Seminole Electric Co-Op, Inc.
51 FL0001031 . Jacksonville Electric Authority
52 FL0001023 Jacksonville Electric Authority
:L0001015 Jacksonville Electric Authority
:L0002763 Georgia-Pacific Corporation
Mayport Mobile Home Park
Duval
Adcom Wire Company
Duval
Villa del Rio & Ortega Anns Apts.
Duval
Cedar Shores Apartments
Duval
Lake Forest Elementary School #74
Duval
Lake Shore Jr. High School #69
Duval
Henry F. Kite El em. School #37
Duval
Airport Motor Inn
Duval
Monterey Motel
,Duval
Carriage House Apartments
Duval
Cherokee Village Trailer Park
Duval
The Krystal Company (Jax #9)
Duval
K-Mart
Duval
Fleetwood Mobile Home Park
Duval
Oaks of Atlantic Beach HHP
Duval
Oaks Lane Building
Duval
FL. Dept. of-Health & Rehab Serv.
Duval
Derby House Restaurant
Duval
Produce terminal of Jacksonville
Duval
River Park Apartments
Duval
Blanding System UUTP
Duval
Manna Provisions
Duval .
Jacksonville Terminal
Duval
City of Bunnell
Flagler
Singing Surf Campground
Flagler
Beverly Beach Utilities
Flagler
Palm Coast Utility Corporation
Flagler
Palm Coast Utility Corporation
Flagler
City of Crescent City
Putnam
Browning-Pearce Elementary School
Putnam
Crescent City Junior-Senior High
Putnam
The Feldspar Corporation
Putnam
Tri-Covmty Water Conditioning
Putnam
Putnam Steam Power Plant
Putnam
Sportsman's Harbour STP
Putnam
Montco Research Products
Putnam
Palaka Pressure Pipe
Putnam
River Park Mobile Court STP
Putnam
Point Buena Vista HHP
Putnam
Putnam Correctional Institution
Putnam
Putnam
City of Palatka
Putnam
Seminole Electric Co-Op, Inc.
• Putnam
Northside Generating Station
Duval
Kennedy Generat i ng Stat i on
Duval
Southside Generating Station
Duval
Georgia-Pacific Corporation
putnam
-------
Personal Tracking System - Page 68
Page No. 2
/n<7/93
Facility List by Code
-ode Permit Company Name Facility Name County
Number
55 FL0037869
56 FL0031232
57
Jacksonville Electric Co-Op
Key Houston
St. Johns River Power Park
Bellinger Shipyard
Duval
Duval
-------
Record Keeping Procedures
Table of Contents
Page No.
I. Introduction 1
A. Records Assessment 4
B. Records Produced at EPA Region IV 5
n. Legal Responsibilities for Records Management .6
HI. Federal Laws and Regulations .9
IV. Definitions 10
V. Managing Records . . 11
VI. Record Transfer Invetory Form . 12
VII. General Guidelines on Handling CBI 13
VOL Records Control Schedules . . . 14
IX. How to Transfer Records to Storage 16
X. How to Retrieve Records from Storage 19
XI. Enforcement Section Filing Standards 22
A. Compliance files. 22
B. Judicial Enforcement files 23
C. State Overview files 24
XII. CBI (and Privacy Act) files 24
XHI. Enforcement Sensistive Materials 25
XIV. Associated Memos
A. June 9, 1992 - Confidential Business Information Files for Florida"
from Roger Pfaff 27
B. September 14, 1992 - "CBI Files for Florida" from Roger Pfiaff. . .28
C. November 17, 1992 - "Records Retention" from Roger Pfaff. ... 29
-------
IS THIS MEETING NECESSARY?
Record Keeping Procedures - Page 1
Yes, very necessary and important that you understand why everyone
is required to attend.
Records management is important to the EPA because it 'is the
systematic process of preserving and protecting the records, the
history and mission of the agency. Without a process of
organizing, maintaining,; filing, removing inactive records and
storing them for safe keeping, the agency would lose the ability to
recreate its decisions and actions for the future.
WHY IS "RECORDS MAHAPWMRNT" SO IMPORTANT NOW. WE WERE NEVER
CONCERNED WITH IT BEFORE?
The EPA has always been involved in meeting Federal Requirements
for Records Management activities both on a national and a regional
level. However, in 1990, a review of EPA and regional records
management efforts^determined that as an agency and a region we
needed to become more/-aggressive in our efforts to meet' federal
legislation^. BefbreT^990» the EPA had certain rules and
regulations that pertained to Records Management for use throughout
the agency.: But, rat;:that itlme there were more critical issues to
ad<^ess; such^as^e^!i^niie^al cleanup and developing and 'ininning
the various programs < of - the agency. Today the problems of
storing, retrieving and ^maintaining the growing volume of records
and information developed by the Agency necessitate a more
aggressive approach. •' •
BUT I DON*T HAVE » ?PWnBT.imiWTTH RECORDS? ^
Y6u may not, .and for .that"you are very fortunate. Others ^though
are not as fortunate, • they have mountains in paper and electronic
records and their records .volume is growing at an alarming rate.
For example, did you know-that as of May of 1992, it was estimated
that here in Region 4, -we had 22,939 cubic feet of records under
our control.f That equals-57,347,500 pages of paper records for a
weight of 401.4 tons of paper. This would be roughly equal to a
line of paper 10^861 Smiles long. This would be a line; of paper
records 1 1/2 times across^the United States. How does one find a
document out of 57 million plus pages.
Out of this 57 million plus pages, only 2 to 5 % are considered to
he valuable enough toibeiconsidered permanent. But which ones are
they and how do we protect, them, how do you store something that is
permanent. For that matter how long is permanent? By one
definition, a permanent record is a record of enduring historical
value that documents an action or activity which has an impact on
this country's future, its past, or its direction. Permanent means
not 50, not 100, not even 300 years but forever.
Let' s look at this problem another way. If we take the average
January 21, 1993
-------
Record Keeping Procedures - Page 2
weight of a person as 140 lbs, we have the weight of
5734.7 employees in paper records. Yet only 10% of these are
really vital to the Agency to keep,and or protect* If only 2-5%
of our records are permanent and only 10 % are vital to the agency,
what do we do with the remaining 85 to 90% or the 51,612,750 pages
of paper? This is the task of Records Management.
Our purpose is to advise and assist you in the process of
protecting your active,inactive, vital,and historically permanent
files. We will assist you in the process of filing, and retrieving
agency files so that they do not become lost or misplaced. But we
can not do this alone. We must have your help just as you must
have our help. Together we can meet your needs; and: the legal
requirements of the agency.
Yes , Records; important for ^each^of|^^^^vaddriess >in
our own fiinctibra . Each division ferent
need or xequir^ent': £or keeping records but we haTreitoaddress ^^t^
issues as. a vidiolebut withindividual differences • -
- • ¦ , -0-:;•• •" v - ¦' , • ?¦ > ¦¦¦¦¦¦¦
WHAT ARE SOME OFATHESE; DIFFERENCES TOD MENTIONED?»« .
— —* : —~ - , :•! ¦}
' ' •' >_•/ . . v .
Well, for one there are over 2400 federal regulations ^ov^ the
retention of -'records ;V -Which ones apply^;to^your
individual^section^Atorl^ranch^; WhitA filing^E^^mits^Si^Jl^st Sfbt
your needs and which .4 type .of filing e^ipmentir^v^iVbei^ ^-meet/ybur
active storage%needsv^°&Where. can, you store yo^|^^actiye .. tc
and how can you. getito. them quickly and ef f ectji^iy?^^ you
file and maintain-your ^records to meetr;Fed^a||^^g^
particular legislation -'in^your area? These aM*butt?some of the
issues and concerns -that we address. i-
Today before youleave we ;yill cover these and^other issues that
directlyvv addres sf your ^particular program needs We! will address
theissues. of..,legal..requirements of records-retention. Which
records to keep ,and #^What t^pe of filing system best .fits-your
program vairea }howT^e^s^re5fl^ retrieve; 57 million pages of paper
and be able to retrieve any one of them.
In addition, we .will.cover what is a Federal Record, -what is not,
what cure microforms ^ what are the EPA' s requirements, on keeping
records, and wha.t to>^ meet the legal requirements ? for records
retention. We will 'cover where to go to find information that you
need on records management,: how to protect agency vital records,
and what are electronic ^records. >
We will also explain show we will be able to find one ac •-'less.-..'
January 21, 1993
-------
Record Keeping Procedures - Page 3
BUT I AM ONLY INTERESTED IN KNOWING HOW TO STORE MY OLD RECORDS?
In order to store your old records, you will need to know how the
whole program effort works. Without a good;understanding of the
whole program, j.ypu? may get very frustrated in your efforts to
establish V appropriate record systems and still meet retention
requirements ;Vfor ypur old records. And when an audit is conducted
on your records:by GSA or KARA, you will have the understanding
the Agency's records management program and be able to comply with
Federal requirements for records management.
Here in Region 4, records that were created in. the late seventies
or early eighties, were not always clearly identified or properly
stored. As a result, some of them have been mis filed, mislabeled,
or ; s^ply;|destroyed ,by mistake. This may have been due to the
resources ^valifiible^to store and retrieve records for simply to not
knowingt^heiprocess^of,how or where to store inactive records, or
riot • ;know^4 ^Jiatfjitp keep and what to throw iway. v Today, we are
re<^ifedj??to^ ' numerous legislative} ^ULndates on what
or chow/long,. whohasVaccess to it and
within^what^t'i^e^rame. Today records management ^ is : ¦ ;a •" priority
that ^be^ddMS8ed and the day to day responsibility for its
sucqesstli^sM^i^h^ou;'
January 21, 1993
-------
RECORDS ASSESSMENT COL JCTED MAY 1992
How Many Records Does Region IV Have? 22,939 Cubic Feet
FACTS:
2,500 Pages = 1 Cubic Foot
1 Cubic Foot = 35 Pounds
22,939 Cubic Feet X 35 Pounds = 401.4 TONS
An average person weighs 140 pounds.
There are 1000 E.P.A. employees at Region IV.(estimated)
E.P.A. Region IV has the weight of 5734.7 employees in PAPER.
OR
57,347,500 Pages of Paper of which ONLY 3 to 5 Percent are Permanent.
B1
e
5
-------
RECORDS PRODUCED AT E.P.A. REGION IV
WASHINGTON
MONTANA /NORTH DAKOTA IM1' ~«"ESOTA
OREGON
WISCONSIN
SOUTH DAKOTA
NEW YORK
ICHIOA
SKA \
IOWA
NNSYLVA
NEBRASKA
NEVADA
EE2B
COLUBAM
MISSOURI
CALIFORNIA
a CAROLINA
ARIZONA
OKLAHOMA I ARKANSAS
NEW MEXICO
GEORGIA
ALASKA
LEGEND
HAWAII
Number of tniles from East to Wesl = 2,807
Volume of Records at Region IV = 10,861 mill s
—— = 4.86 times across the United States
-------
Record Keeping Procedures - Page 6
YOUR LEGAL RESPONSIBILITIES FOR RECORDS MANAGEMENT
As a Federal employee, you have important responsibilities for
EFA's records and It's records management program. There are
specific legal responsibilities which require your direct
involvement. In addition, there are agency directives, that may
not be familiar to you, but provide guidance and direction for you
to accomplish these responsibilities.
This summary is intended to provide you with an overview and not
the details of the legal issues of records management. Four laws
primarily govern Federal records management activities for all
Federal agencies. The'Federal Records Actrof 19S0y as amended, and
the Paperwork Reduction Act of 1980 establish' the basis, the
responsibilities, and the activities for records management in
Federal Agencies. They also set the oversight responsibilities for
the National Archives and Records Administration (NARA) and the
General Services Administration (GSA). The Paperwork Reduction
Act makes records management a part of a broader program of Federal
information resources management and identifies certain
responsibilities for all Federal Agencies.
The Freedom of Information Act and Right to Privacy Act provide for
access to and protection of information and records produced, held,
or maintained by Federal Agencies. I am sure you have all heard
details of these two laws but you may not have realized their
impact. For example, did you know,, that these laws,have had the
greatest impact oh the way the entire Federal government addresses
the issues of how and wti&t records we keep. No single piece of
legislation has affected such a broad range of governmental
services and practices as the Freedom of Information Act. With the
increased use of technology in governmental Offices, the right to
privacy takes on a whole new spectrum of issues and concerns for
the Federal employee. Now you must be concerned with the
electronic recordr its content as well as the: printed one
Both NARA and GSA issue regulations to provide guidance for
implementing agency responsibilities under these laws. Based on
the statue'^ mentioned above, we are required to x
* create and preserve Federal records containing adequate and
proper documentation of the organization, functions,
policies/decisions, procedures, and essential transactions
of the agency, and records necessary to protect the legal
and financial rights of the goveimment and of persons
directly affected by the agency's activities.
* establish and maintain an active, continuing program for
the economical and efficient management of the records of
the agency.
January 21, 1993
-------
Record Keeping Procedures - Page 7
* cooperate with NARA and GSA in applying standards,
procedures, and techniques to improve the management of
records: promote the maintenance of those records for
continuing value: and facilitate the segregation ahd
disposal of temporary records.
* establish effective management controls over the creation,
maintenance, and use of Federal records.
* submit lists and schedules of Federal records proposed for
disposal to NARA.
* comply with the provisions of all records -retention
schedules approved and issued by NARA.
* destroy Federal records only with the approval of NARA and
in accordance with established procedures.
* establish safeguards against the unauthorized removal or
destruction of Federal records and notify NARA if such
loss, removal, or deatinibtlon occurs*
* comply with Federal requirements to transfer records over
thirty (30) years old
* comply will all laws, regulations, policies and procedures
issued by NARA or GSA on records management.
There are 12 separate legal, statutes requiring Federal agencies to
comply with and perform records management functions. In addition
there are over 2400 records retention requirements which address
what records we keep and for how long. Even the Office of the
President is not Immune to practicing safe records keeping. Look
at some to the cases in which records management became a national
issue. There was the. mis sing minutes in President Nixons's tapes,
Watergate files, Oliver North's files, Bank of Commerce and Credit,
the Iran Arms scandal, U.S. House of Representatives post office
scandal, and the bouncing checks from the house bank. There are
many other cases in which records are the first place someone looks
or requests when something or someone is being investigated.
More close to home are the requirements issued by the EPA agency-
wide and the directives, policies and procedures issued by Region
4. There is a complete series of publications issued by the agency
and the region addressing Records Management as a program support
effort and the compliance requirements that accompany these
mandates. We have included in this manual a listing of the laws,
directives, and policies for your reference. If you would like to
have a complete set for your use, please contact the Agency Records
Management Officer.
Now how does this affect you? This is what we are here today to
discuss and explain. We hope to have fun while we go through the
-------
Record Keeping Procedures - Page 8
exercises because our subject is not a glamorous one. But more
importantly, we hope you receive the information you need to make
your job easier and can eliminate one souse of stress.
The National Archives and Records Administration agency is
empowered to conduct periodic audits of other Federal Agencies
records management efforts. Therefore, this training effort will
focus on how to establish the appropriate filing system for your
administrative records, program records and the retention period
for each. We will cover active and inactive records management
practices and the EPA policies of each. We will cover what records
to retain and how, where, and when. In other words, we will cover
the What, the Why,the When,the Where,the Who and the How of Records
Management for EPA Region 4.
In the event your program area is involved in a visit by
representatives from NARA, you will know that your records and
files are in order and that you are in compliance with agency
operations. You can feel secure that the records produced by your
office will be safely stored, maintained and can be easily and
quickly retrieved. This effort will be as effective as your
participation and effort. We can only train and provide assistance
to you. You are the front line on protecting and preserving Federal
records.
January 21, 1993
-------
Record Keeping Procedures - Page 9
Federal Laws and Regulations
Governing Records Management in Federal Agencies
Federal Records Act of 1950, as amended 1976,
(44 U.S.C.2901-2909; 3101-3107; and 44 U.S.C. 3301-3314)
18 U.S.C. Chapter 101-Penalties for concealment and
removal of records.
Paperwork Reduction Act of 1980. (44 U.S.C. CH 35)
National Archives and Records Administration
Regulations.36 CFR, Chapter XII, Subpart B.
GSA Regulations. 41 CFR 201.
OMB Circular A-130, Management of Federal Information
Resources.
Executive Order 12656, Assignment of Emergency
Preparedness Responsibilities.
Delegation No. 1-46. Records Management (1200 TN 95/
3/26/84).
EPA Order 88-1 (9/12/88) Safeguarding and Disposition
of Official Records.
EPA Order 1000. 5C. General-Policy/Administrative Support
to Field Activities.
The Freedom of Information Act of 1986 as amended.
The Privacy Act of 1974.
January 21, 1993
-------
Record Keeping Procedures - Page 10
EPA REGION IV
RECORDS MANAGEMENT DEPARTMENT
Labat-Anderson, inc.
DEFINITIONS
1. What is a record?
According to the National Archives and Records Administration, a
record, in general terms, is "any recorded information relating to
the work of your office - regardless of who created it or how the
information was recorded.
Most records are paper documents, such as letters, completed forms,
memos, directives, and reports. However, records also appear in
other forms such as photographs, maps, microfilm, motion pictures,
sound recordings, and computer tapes or disks."
2. Why should you keep your records?
a. It makes sense. Good record-keeping provides easier
access to records, allows you to better protect public
information, and helps the federal government spend money
wisely by keeping accurate records which can be found
quickly.
b. It's the law. There are 12 laws that govern the keeping
of federal records, including the Paperwork Reduction
Act, the Freedom of Information Act, and the Privacy Act,
all of which were created to ensure the integrity and
proper dispositioning of federal records, whether the
records reside at the Environmental Protection Agency,
the Internal Revenue Service, or the Department of
Defense, under these laws, there are also the National
Archives and Records Administraiton, and the General
Schedules Agency regulations.
January 21, 1993
-------
MANAGIN RECORDS
l.
A Tile" or "Record'
2.
A "Record Series"
(Filet of Same Type)
Three types of filing systems:
1. Alphabetic
2. Numeric
3. Alpha-numeric
TYPES OF RECORDS
1. Program Record*
2. Administrative Record*
3. Technical Reference
Active Records
* Maintained at EPA
• In Your Office
to
VO
VO
OJ
Records become Inactive Through Some Action:
1. PROGRAM FILES
i End of program activity
b. Contract and*
c. fafeMimi* Mdi
d. CamptianMbafinrorandi
2. Administrative Hies
a. Acttv* fSm trough! forward
Mid ym+nd filat am doaad
3. Technical Reference Files
a. UpdaMd aa naadtd adnr
con Uui nffflm or patticaliona
Inactive Records
STORAGE
1. Determined by Federal
Record* Retention Schedulea
SHORT-TERM
EPA - Records Storage Area
KG-bat Point. OA
LONG-TERM
PRC - Bart Votat, OA
National Aidrivw • AtlantVWaihinstoo
*
i-i
o-
W
1
I'
o
o
CL
c
8
to
m
re
-------
Record Keeping Procedures - Page 12
RECORD TRANSFER INVENTORY FORM
EPARcgioalV
Tranfemng Divirion (Branch, Section Unit)
Dale: / /
Name of Contact Person
."i ••
Phone# Exl
Disposition Schedule #
No. of Boxes SecndtyReqrircnient Vital Recad
FOR AGENCY USE ONLY
Agency Locatioa/Addra*
Agency Accession #
Completed By: DrteRood«d/Enteed; / /
STATUS: 1 1 Tempawy | | Confidential r~l RefereoceOnly
BOX#
POLDERED.
DESCRIPTION OF CONTENTS
• • ; • : .... '
• • ' ¦
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Record Keeping Procedures - Page 13
GENERAL GUIDELINES ON HANDLING CBI
1. NOTIFICATION OF CONFIDENTIAL TREATMENT TO BUSINESS
A. CONFIDENTIAL IF SO STATED BY COMPANY
B. NOT EXEMPT FROM FOIA IF NOT CLAIMED AS CONFIDENTIAL
(BEST TO CHECK WITH THE LEGAL STAFF)
C. MATERIAL SUBMITTED MUST BE IDENTIFIED BY STAMP, MEMO,
FORM., OR OTHER SUITABLE NOTIFICATION.
2. ALL EMPLOYEES, INCLUDING CONTRACT REPRESENTATIVES MUST BE
INFORMED AND TRAINED ON HANDLING OF CBI.
3. DESTRUCTION OF CBI WILL BE IN ACCORDANCE WITH FEDERAL
RETENTION INSTRUCTIONS ISSUED BY NARA AND GSA.
4. CBI MATERIAL WILL NOT BE REMOVED FROM AGENCY PREMISES WITHOUT
WRITTEN PERMISSION FROM THE AGENCY.
5. ALL CBI WILL BE IDENTIFIED AND FILED ACCORDING TO THE REGIONAL
DIRECTIVE INSTRUCTIONS AND PROCEDURES.
6. ELECTRONIC RECORDS CONTAINING CBI WILL BE HANDLED IN THE SAME
MANNER AS HARDCOPY RECORDS.
7. THERE ARE NO PERSONAL OR PRIVATE RECORDS IN THE FEDERAL
GOVERNMENT. THEY ALL BELONG TO THE GOVERNMENT AND TO THE
PEOPLE.
8. ACCESS AND USE OF CBI MATERIAL IS EVERYONE'S RESPONSIBILITY.
BUT ONLY VERY LIMITED RECORDS ARE CONSIDERED CBI.
A. PRIVACY RECORDS HANDLED DIFFERENTLY
B. FOIA EXEMPT RECORDS HANDLED DIFFERENTLY
C. CASE SENSITIVE RECORDS HANDLED DIFFERENTLY
D. ATTORNEY-CLIENT RECORDS HANDLED DIFFERENTLY
SEE THE APPROPRIATE LEGAL STAFF FOR THEIR INTERPRETATION OF
HOW TO HANDLE THESE RECORDS.
January 21, 1993
-------
U.S. ENVIRONMENTAL PROTECTION AGENCY—RECORDS CONTROL SCHEDULES
• i > i.i o< sc.mi mux.
WATH> PROGRAM RECORDS
t f •
NO,
MAMC AND elKNIPtlONOr MCCORO/rtLC
« ovri'A<;» «»i s<. 111 imi i:
REGIONAL OFFICES
I Ott^OMTlON
TT
Conta1ns information relating to
all phases of program management and planning for the water
trograa wanaqcueht rn*.
planning programs^ Records Include policy and procedure
documents, legislative reference Materials# program plannl
reports, budget materials* and other related records.
n
Continuing Environmental Program Support Agreements and
waste water Construction Grant Agreements Admtnistere3~by
Regional Offices^ These types of agreements are covered by
the Assistance Agreement Files Records Control Schedule In
Appendix B, schedule 4# ltem2 b. and c. Note: this in-
cludes all agreements administered by your Program.
wild and Scenic Rivers Studies Pile. Contains documents
used in making recommendations concerning classification
of wild and scenic rivers. Records consist of studies of
the rivers and reports recommending classification.
Section 102(b) Studies Pile. Contains documents relating
to water quality storage In Federal reservoirs, under Sec-
tion 102(b) of the Federal Mater Pollution Control Act, as
amended. Records used as basis for recommending water
quality storage in Federal reservoir projects. Federal
agencies Include Corps of engineers. Soil Conservation Ser-
vice, Federal Power Commission. Records consist of techni-
cal reports and supporting data and related correspondence.
Note: This prograa has been phased out.
section 30|3(e) Basic Planning Pile. Contains records rela
ted to the development of river basin plans submitted by
state planning agencies and reviewed and approved by the
Regional offices under Section 303(3) of the Federal Mater
pollution Control Act* as amended. Records consist of tech
nical reports such as waste load allocations, recommenda-
tions for basln-wlde abatement program,.copies of final
basin plans, and related correspondence.
Retention; Retain 10 years. "~
Disposition: Break file at end of* 2 years,
in office 2 years, then transfer to the PRC.
Destroy when slo years old.
Retention: See Records Control Schedule No.
item b. and c. in Appendix B.
Keep
Retention: Permanent.
Disposition;• Break file upon completion of
Regional study and classification. Keep In office
S years, then transfer to the fRC. Keep in FRC 5
years, then offer to the Regional Archives.
Retention; Retain 20 years.
Disposition; Break file upon completion of studies
an? recommendations. Keep in office 10 years,
then transfer to the PRC. Destroy when 20 years
old.
Retention; Retaln'7 years.
Disposition: Break file when plans are revised
or superseded. Keep In office 3 years, then
transfer to the PRC. Destroy when 7 years old.
r»
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$/]/*
U.S. ENVIRONMENTAL PROTECTION AGENCY-RECOROS CONTROL SCHEDULES
¦¦(MED.NO
1111
1 III Sclil lllll.c
• OVf I'A' I. C)l M III tun 1.
ASSISTANCE AND INTERAGENCY MIKF.FHF.NT RECORDS
. AOKNCYWIOF.
Ml M
Nil
H«w «NDD(KI»>1IOHni Rfl ORO/ril c
MCtCMNONPCHlOO ANDDIVOIITMM
Dlnposltlont
a. Paper Records, Keen tn office until convers-
ion to microform has been completed and microform
U "erlfied for completeness, then destroy.
b. Microform Copy (Official Record Copy). Break
fllf ImmrHlatoly after closeont of the agreement,
then transfer to the KRC. Destroy when 4 years
old.
c. other.Microform Copies. Destroy when no
lonqirerl hy Reqionvtl office?!.
Relent 1oni. Retain 4 years.
Dispositions Break file Immediately after
cloftfnut of the agreement > then transfer to the
FRC. Destroy when 4 years old.
MICROGRAPIITC RECORD SYSTEM
Retentlont
a. Paper Records. Retain until conversion to
microform has heen completed,
b. Microform Copy (Official Record Codv).
Retain 4 yearn.
W
8
©
a
Disposition!
$
a. Paper Records. Keep "in office until
conversion to microform lias Heen completed and
microform Is verified for completeness, then
destroy.
: *a
B*
tre
tf
o
£«£roform Copy (Official Record Coovl. Rr*.k &
file immediately after closeout of the agreement, C
then transfer to the FRC. Destroy when 4 years 3
old. *
1
nrrr
1 •• iho r |> Mi
c. other Microform Copies. Destrov when n«
longer needed.
*0
63
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-------
Record Keeping Procedures - Page 16
HOW TO TRANSFER RECORDS TO STORAGE
PURPOSE t
The following information will help you prepare records for storage
either in the Federal Records Center or to short term temporary
storage.
DEFINITIONSt
Records t Documentary materials, regardless of physical form, that
are made or received by an agency of the United States Government
under Federal Law or in connection with the transaction of public
business and which must be preserved or protected as evidence of
agency activities or because of the value of the 'information they
contain.
Katerial not considered a government record includes, technical
reference material, convenience copies for reference, form, and
public information material.
All government records are classified as either permanent or
temporary. : However, only a very small percentage are permanent.
(Less than 5% of all government records are considered permanent.)
Federal Records Centert The government facility for storage of
inactive records. For Region 4, the facility is located in East
Point, Ga.
Record Control Schedulets; The amount of time a type of record is
stored. All government records must be put on a retention schedule
with disposal control authority and the number of years of
retention identified. Program records are scheduled in the EPA
Regional and Agency wide schedules, and Administrative type records
follow the-General Records Schedules which apply for all Federal
Agencies.
RBSPOMSIBITtKTI*g ACTIONS i
RESPONSIBILITY
Person transferring records
ACTIOS RKQUIR2D
Identifyrecords to be
transferred for storage. -tSroup
records of the same type and
year together.
Get the records transfer boxes,
forms, and records transfer kit
from Records Management. Call
Records Management and ask for
the records transfer kit.
January 21, 1993
-------
Record Keeping Procedures - Page 17
HOW TO TRANSFER RECORDS (CONT)
Assemble the boxes by folding
the end flaps down then the
side flaps and taping the
bottom seam with the tape
provided in the records
transfer kit. Tape the side no
more than 2 inches. Use a
broad tip "magic marker" to
write box number on the front
of the box. (The front of .'the
box is the one opposite the
stapled end.)
Place the records in the box
from front to back. Make sure
to remove all plastic binders,
rubber bands, label protectors,
etc. Take records out of
notebooks and file pockets.
PLEASE NOTES DO NOT STACK FILE ON TOP OF
EACH OTHER. THIS HILL MAKE IT
EXTREMELY DIFFICULT OF LOCATE A
DOCUMENT IF TOU HAVE TO LOOK
FOR .ONE. MAKE SURE FILE LABELS
CAN BE EASILY READ FOR YOUR
CONVENIENCE.
Complete a records storage
inventory sheet for the
contents of each box using
complete words not
abbreviations, or acronyms.
Pack boxes containing only
those records of the same type
and yeax. Do not mix records
or years in the same box.
Make 3 copies of the records
inventory sheet. Place 1 copy
in the box on top, keep one
copy for your office, and send
1 copy with the Request for
Records Transfer (SF 135).
Call Records Management for
assistance, and to pick up January 21, 1993
records for storage.
-------
Record Keeping Procedures - Page 18
HOW TO TRANSFER RECORDS (CONT)
Records Management Reviews the SF 135 for
completeness and accuracy,
and
reviews for correct
Federal
Re-cords
Retention schedule
Ass ist s and coordinates
the transfer of records for storage to the Federal Records
Center or to temporary storage.
Federal Records Center Schedules records to be
received for. storage and:
determines location within
their facility for storage.
Sends form back to Records
Management for processing and
shipping of records.
Records Management Coordinates or ships records
Upon receipt of completed SF135
sends copy to office
transferring records and
maintains copy for Records
Management files.
January 21, 1993
-------
Record Keeping Procedures - Page 19
HON TO RETRIEVE RECORDS FROM STORAGE
pqpTOSq?
The following information will assist you in retrieving
records that have been transferred to off-site storage areas.
The agency use two locations for storage of records. inactive
records which are required to be stored are sent to the Federal
Records Center in East Point. 6a. Procedures for retrieval are
issued by the PRC for all Federal agencies. Records that are still
active in scope but not closed or require short term storage
requirements are stored in an off-site Records Storage Center.
DgFIHITIOHS*
Records are documentary materials, regardless of its physical
form, that are made or received by an agency of the United States
Government under Federal Law or in connection with the transaction
of public business and which must be preserved or protected as
evidence of agency activities or because of the value of the
information they contain.
Material not considered a government record includes, technical
reference material, convenience copies for reference, form, and
public information material.
All government records are classified as either permanent or
temporary. However, only a very small percentage are permanent.
.(Less than 5% of all government records are considered permanent .)
Federal Records Center is the government facility for storage of
inactive records. For Region 4 the facility is located in East
Point, Ga.
Record Control Schedules is the amount of time a type of record is
stored. All government records must be put on a retention schedule
with disposal control authority and the number of years of
retention identified. Program records are scheduled in the EPA
Regional and Agencywide schedules, and Administrative type records
follow the General Records Schedules which apply for all Federal
Agencies.
RBSPOHSIBILITXES AHD ACTlOMSr
Records transferred to the Federal Records Center or to Off-Site
Records Storage may be returned by interoffice mail, by special
courier, in person or the necessary information may be obtained by
telephone. The requestor may request a single file, a file folder,
a set of files, a box or a series of boxes as needed.
The procedure is as follows t
January 21, 1993
-------
Record Keeping Procedures - Page 20
A. RETRIEVING RECORDS FROM THE FEDERAL RECORDS CENTER.
RESPONSIBILITY
Person retrieving records
ACTION REQUIRED
Identify records . to be
retrieved from. Federal Records
Center. Identify records by
their complete--name and year.
Complete form OF11 giving the
required information requested
on the form. Specify means of
returning records to you, ie.
U.S.Kail, Courier, UPS, or
pick-up.
Federal Records Center Retrieve* record(s) and returns
them to requestor. Identifies
on files that record(s) were
pulled^ttnd sent to requestor.
B. RETRIEVING RECORDS FROM OFF-SITE STORAGE
Requestor Identify records to be
retrieved from storage by
looking at the records
inventory sheets . Call Records
Management, and advise which
record(s) are to returned, give
the location and name of the
record(s) you want returned,
and tell how you want them
returned to you. (By courier,
in person, by telephone, by
fax, or make a copy and send
copy, etc.)
Records Management Pulls record(s) and places a
record check-out notice on
file identifying - which record
was pulled and returned to
requestor. Returns record(s)
to requestor as requested.
Follows -up to make sure that
requestor received record(s).
Places file check-out notice in
record that record(s) was
checked out, to whom it was
check out, and date. Follows
January 21, 1993
-------
Record Keeping Procedures - Page 21
up every ten days that
requestor has record(s) and is
responsible for them.
Returns record(s) to Off-Site
Storage when request is
complete
January 21, 1993
-------
Filing Standards
Record Keeping Procedures - Page 22
A. Compliance Files
1. definition - Compliance files are records that pertain to the compliance status
of a facility subject to NPDES regulations. Such records include: correspondence
from the facility, EPA, other regulated agencies or other parties; inspection
reports; self monitoring reports (DMRs); other reports related to pretreatment or
toxicity; internal memos, record of communications, privileged information; and
a copy of the NPDES permit and administrative actions.
2. file organization - The Florida files are physically located near each unit area
and are sorted in NPDES numeric order. Within each compliance file, records
are segregated by calendar year. Files are retained for five (5) years. The
permit and administrative actions (ie, AO and APO) are retained during the life
of the permit. Separately, if warranted, there is a separate "pretreatment" folder
and a "toxicity" folder.
Currently, the "pretreatment" files are in six (6) parts:
1 - incoming correspondence
2 - EPA correspondence
3 - annual reports
4 - inspections and audits
5 - miscellaneous (PCS forms, NPDES info, notes, etc.)
6 - telephone records
The "toxicity" files are in six (6) parts:
1 - permit
2 - enforcement actions
3 -
4 - correspondence
-------
Record Keeping Procedures - Page 23
5 - cover letter on reports
6 - lab reports
3. purging - Records (not related to judicial actions) are purged after five (5)
years. Therefore, 1987 records are disposed (discarded) after January 1993.
4. archiving - Records are not currently archived. When compliance files are
inactivated, ie., facility ceases to require an NPDES permit, the files are retained
in the Section for five (5) years. After five (5) years, the files are disposed. Any
confidential material should be destroyed (not recycled).
B. Judicial Action Enforcement Piles
1. definition - Judicial Action Enforcement files are all records that pertain to
the compliance status of a facility subject to a Consent Decree (or Court
Decision). This includes records pertaining to the violations and the enforcement
case, DMRs, 308s, show cause letters, other correspondence directly related to
the case, privileged information, etc.
2. organization - The Enforcement files are segregated by calendar year.
3. purging - During the active life of the Consent Decree, all records remain.
No records are purged.
4. archiving - After the case is closed, ie., the Consent Decree is terminated,
the records remain in the Section for two (2) years. After two (2) years, the
records are sent to the Federal Record Center (FRC). The total life of an
enforcement file after closure is twenty (20) years. If the case is determined to
January 21, 1993
-------
Record Keeping Procedures - Page 24
be a landmark case, the records are permanent.
C. State Overview Files
1. definition - Each unit is responsible for overview of one to two states and
maintains files for all NPDES major facilities in its state. Records include: copy
of the NPDES permit; any state action; inspection reports; correspondence
pertinent to the facility.
2. organization - Overview files are in NPDES numeric order and are physically
located near each unit. Generally, information received from the state are
infrequent and do not warrant segregation by calendar year.
3. purging - Overview files are purged at the discretion of the Section. These
are not considered Federal Records, but are required by HQ.
4. archiving - Overview files are not currently being archived.
CBI (and Privaty Act) files
A. Treatment
Any information (other than effluent data) requested under Section 3Q8 or marked
as confidential or is obtained through a meeting and the request is made, it is
assumed to be CBI until the Office of Regional Counsel can make the
determination that the information is CBI. This is also true on Privacy Act
January 21, 1993
-------
Record Keeping Procedures - Page 25
material such as income tax returns obtained for enforcement purposes.
B. Location
The physical location of CBI and Privacy Act materials is in the locked room on
the 7th floor Tower building north of the elevators. The files are in NPDES
numeric order and are in locked file cabinets.
C. Management
The materials are given to Jennifer Morrow, compliance clerk of the KY/SC Unit
to create the CBI file. The CBI files arc maintained by the enforcement officer.
The enforcement officer shall include in the compliance file a notation that CBI
(or Privacy Act) materials are in existence.
D. Disposition
Disposition of CBI or Privacy Act materials are treated the same as Federal
Records. For instance, if these materials were obtained in a referral case,
retention is for twenty (20) years (see above). CBI and Privacy Act records not
related to judicial actions, should be properly disposed after five (5) years.
Currently, no materials are being disposed.
XIIT. Enforcement Sensitive Materials
A. Definition
During the course of contemplating enforcement action any predecisional,
January 21, 1993
-------
Record Keeping Procedures - Page 26
deliberative documents, settlement notes, other attorney work product and
client/attorney work products are considered records.
B. Treatment
All enforcement sensitive materials should be treated as any other record for the
files. For FOIA requests, generally, these records are exempted and must be
removed prior to release to the public. In the case of drafts and "throw aways"
of enforcement sensitive materials, although not considered Federal Records,
should be disposed of properly (shredded or marked for shredding, and not for
recycle).
January 21, 1993
-------
Record Keeping Procedures - Page 27
% POO'*-0
UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
REGION IV
345 COURTLAND STREET. N.E.
ATLANTA. GEORGIA 3036S
MEMORANDUM
DATE:
SUBJECT:
FROM:
TO:
June 9, 1992
Confidential Business information Files for Florida
ranch
Roger 0. Pfaff, Chief
Enforcement Section
Water Permits and Enforcement
Water Management Division
All Unit Chiefs
Enforcement Section
Water Permits and Enforcement Branch
Water Management" Division
As part of the reorganization I have decided to maintain one
master list of the Florida CBI files located in the CBI file
room. This list will be maintained and available through
Therese Mikalian. Please submit any CBI material to Therese and
she will add the facility "to the list and file the material
immediately.
January 21, 1993
-------
Record Keeping Procedures - Page 28
UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
REGION IV
345 COURTLAND STREET. N.E.
ATLANTA, GEORGIA 30365
SEP 1 4 1992
MEMORANDUM
SUBJECT: CBI Files for Florida
FROM: Roger 0. Pfaff, Chief
Enforcement Section , WPEB
TO:
Unit Chiefs, Enforcement Section
Please reference my memo of June 9, 1992, (attached) on this
subject. Since Therese Mikalian is leaving the Section, the
CBI log will now be maintained by Jennifer Morrow. Please
submit any new CBI material to her, and she will immediately
file it and add it to the log.
Attachment
January 21, 1993
-------
^ Record Keeping Procedures - Page 29
O
-------
QNCR Review
Table of Contents
Page No.
I. Violation Recognition Reports 1
n. Enforcement Actions & Compliance Schedules 3
HI. Quarterly Non-Compliance Reports . 6
IV. Frequently Used PCS Tables
A. Partial List of Common Parameter Codes 14
B. PCS Monitoring Location Codes 21
C. PCS Effluent Violation Codes. 22
D. PCS Enforcement Action Codes 23
E. PCS Enforcement Action Status Codes . 25
F. PCS Compliance Schedule Numbers 26
G. PCS RNC Detection Codes 29
H. PCS RNC Resolution Codes. 30
I. QNCR Status Codes 31
-------
NPDES
NUMBER
DSpH I MONITOR
OrtlD M END DATE
STORET
-LOC
-SEA
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PERMIT COMPLIANCE SYSTEM
VIOLATION RECOGNITION REPORT
RUN DATE: 12/17/92 BATCH ZD: HAJ121092
PAGE
VIO
EVENT QTY
CODE UNIT
AVG MEAS
AVG LIM
PCT OVER
MAX MEAS
MAX LIN
CONC
PCT OVER UNIT
HIN HEAS
MIN LIM
PCT UNDER
AVO HEAS MAX HEAS
AVG LIH HAX LIH
PCT OVER PCT OVER
REPORTED
FREQ ANAL
SAMP TYPE
NO OF
EXCUR
ERLY JUICE INC.
FL0001457 0011 F 10/31/92 74055-1-0-0 E«1
(13)
176 LIMITED
DELMON ADDMON BUT NOT
REPORTED
01/07
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VIOLATION RECOGNITION REPOtf
RUN DATE: 12/17/92 BATCH IDi MAJ121092
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FLORIDA
PAGE
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NPDES;NUMBER GRANT LIMIT
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RNC DATE ENFORCEMENT ACTION
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JAX:HANDARIN STP # 5
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FATES:01/13./93 REGION 04
SELECTIVE QUARTERLY" NON-SOHPLIANCE REPORT - ** QNCR **
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NON-MUNICIPALS FLORIDA
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PAGE
FROM: 03/01/92
*************
TO:
10/31/92
*******
*************
IMCF, INC.-LONESOME
HILLSBOROUGH COUNTY
FL0033332 ***FINAL***
RESOLVED
ALL EFFLUENT
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SOLIDS, TOTAL
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C03A TRC 06/30/92
005A TRC 06/30/92
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005A TRC 06/30/92
ADMINISTRATIVE ORDER
DOCKET NUMBER: 93-026
(EPA) 11/30/92
RE 10/31/92 2C PERMIT EFFLUENT VIOLATION
-RE 09/30/92 2C PERMIT EFFLUENT VIOLATION
RE 09/30/92 2C PERMIT EFFLUENT VIOLATION
RE 10/31/92 2C PERMIT EFFLUENT VIOLATION
RE 09/30/92 2C PERMIT EFFLUENT VIOLATION
********** SUMMARY SECTION **********
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PAT6SC01-/13I/.93 REGION 04
NON-PIONICIPALS
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FLORIDA
** QNCR **
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INSTANCE OF NONCOMPLIANCE RNC DATE ENFORCEMENT ACTION DATE STATUS DATE COMMENTS
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APALACHICOLA, CITY OF
APALACHICOLA
FL0038857 $ ***F1NAL***
NON-COMPLIANT
NITROGEN, AMMONIA
ALL EFFLUENT/
TOTAL (AS 0011 TRC 10/31/92
NITROGEN, AMMONIA TOTAL (AS
NITROGEN,. AMMONIA TOTAL (AS
NITROGEN, AMMONIA TOTAL (AS
NITROGEN, AMMONIA TOTAL (AS
ALL COMPLIANCE SCHEDULE
ALL EFFLUENT
ALL NON-RECEIPTS
ALL COMPLIANCE SCHEDULE
ALL EFFLUENT
ALL NON-RECEIPTS (EPA)
ALL COMPLIANCE SCHEDULE
ALL EFFLUENT
ALL NON-RECEIPTS (EPA)
ALL COMPLIANCE SCHEDULE
ALL EFFLUENT
ALL.: NON-RECEIPTS (EPA)
ALL:COMPLIANCE SCHEDULE
ALL-EFFLUENT
0011 TRC 09/30/92
0011 TRC 07/31/92
0011 TRC 06/30/92
0011 TRC 05/31/92
NPDES PENALTY AO CATEGORY(EPA) 09/30/92
DOCKET NUMBER: 92-539
NC 10/31/92 2C PERMIT EFFLUENT VIOLATION
NC 09/30/92 2C PERMIT EFFLUENT VIOLATION
NC 07/31/92 2C PERMIT EFFLUENT VIOLATION
NC 06/30/92 2C PERMIT EFFLUENT VIOLATION
NC 05/31/92 2C PERMIT EFFLUENT VIOLATION
********** SUMMARY SECTION **********
ADMINISTRATIVE ORDER
DOCKtT NUMBER: 91r134
ADMINISTRATIVE ORDER
DOCKET NUMBER: 91-134
ADMINISTRATIVE ORDER
DOCKET NUMBER: 91-134
ADMINISTRATIVE ORDER
DOCKET NUMBER: 91-109
ADMINISTRATIVE ORDER
DOCKET NUMBER: 91-109
ADMINISTRATIVE ORDER
DOCKET NUMBER: 91-109
WARNING LETTER
WARNING LETTER
WARNING LETTER
309(A)(5)(A) ORDER
DOCKET NUMBER: 88-065A
309(A)(5)(A) ORDER
DOCKET NUMBER: 88-065A
309(A)(5)(A) ORDER
DOCKET NUMBER: 88-065A
309(A)(5)(A) ORDER
DOCKET NUMBER: 88-065
309(A)(5)(A) ORDER
DOCKET NUMBER: 88-065
(EPA) 08/14/91
(EPA) 08/14/91
(EPA) 08/14/91
(EPA) 06/21/91
(EPA) 06/21/91
(EPA) 06/21/91
(EPA) 02/27/91
(EPA) 02/27/91
(EPA) 02/27/91
(EPA) 09/22/89
(EPA) 09/22/89
(EPA) 09/22/89
(EPA) 08/31/88
(EPA) 08/31/88
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DATE: 01/13/93 REGION 04
MUNICIPALS
SELECTIVE QUARTERLY NON-COMPLIANCE REPORT
TEST
NIKE DONEHOO
FLORIDA
** QNCR **
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DATE: .01/13/93 REGION 04
MUNICIPALS
NAME
LOCATION
NPDES NUMBER GRANT LIMIT
INSTANCE OF NONCOMPLIANCE
SELECTIVE QUARTERLY NON-COMPLIANCE REPORT "** QHCR **
TEST
HIKE DONEHOO
FLORIDA
PAGE
VIOLATION
RNC DATE ENFORCEMENT ACTION
FROM: 08/01/92 TO: 10/31/92
ENFORCEMENT STATUS
DATE STATUS DATE
COMMENTS
APALACHICOLA, CITY OF
APALACHICOLA
FL00388S7 $ ***FINAL***
NON-COMPLIANT
********** SUMMARY SECTION **********
ALL NON-RECEIPTS (EPA)
ALL COMPLIANCE SCHEDULE
ALL EFFLUENT
ALL NON-RECEIPTS (EPA)
SPECIFIC CONDUCTANCE
NITROGEN, AMMONIA TOTAL (AS
NITROGEN, AMMONIA TOTAL (AS
BOD# 5-DAY PERCENT REMOVAL
SOLIDS.'SUSPENDED PERCENT RE
FIRST MONITORING REPORT
FINAL COMPLIANCE V/EFF LIMITS
BEGIN CONSTRUCTION
309(A)(5)(A) ORDER
DOCKET NUMBER: 88-065
309(A)(5)(A) ORDER
DOCKET NUMBER: 88-065
309(A)(5)(A) ORDER
DOCKET NUMBER: 88-065
309(A)(5)(A) ORDER
DOCKET NUMBER: 88,-065
(EPA) 08/31/88
(EPA) 08/29/88
(EPA) 08/29/88
(EPA) 08/29/88
0011 .04/30/90
0011 10/31/91 - 04/30/92
0011 04/30788
0011 04/30/89 - 07/31/89
0011 11 /30/8706/30/89
02 RPT 03/01/92
DC SCH 08/21/91
CC SCH 03/31/87
AMENDED 9/22/89 TO REQUIRE TEC
HNICAL REPORT BY 11/30/89 AND
GRANT lEL'S FOR X REMOVAL.
RP RESOLVED PENDING
NC CONTINUING NONCOMPLIANCE
RP RESOLVED PENDING
RP RESOLVED PENDING
RP RESOLVED PENDING
NC 03/31/92 3D REPORT OVERDUE
NC 11/19/91 2B COMPL SCHEDULE VIOLATION
RP 05/18/87 2B COMPL SCHEDULE VIOLATION
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DATE: .01/13/93 REGION 04
MUNICIPALS
SELECTIVE QUARTERLY NON-COMPLIANCE REPORT
TEST
NIKE OONEHOO
FLORIDA
** QNCR **
PAGE
FROH: 08
TO:
10/31/92
***
NAME
LOCATION
NPDES NUMBER, GRANT LIMIT VIOLATION ENFORCEMENT STATUS
INSTANCE OF:NONCOMPLIANCE RNC . DATE ENFORCEMENT ACTION DATE STATUS DATE COMMENTS
APALACHICOLA, CITY OF
APALACHICOLA ¦
FL0038857 $ ***FINAL***
(*ALL NON-RECEIPTS (EPA)
J ALL COMPLIANCE SCHEDULE
ALL EFFLUENT
ALL NON-RECEIPTS (EPA)
SPECIFIC CONDUCTANCE
NITROGEN, AMMONIA- . TOTAL CAS
NITROGEN, AMMONIA TOTAL (AS
BOD, 5-DAY PERCENT REMOVAL
SOLIDS. SUSPENDED PERCENT RE
FIRST MONITORING REPORT
FINAL COMPLIANCE U/EFF LIMITS
BEGIN CONSTRUCTION
NON-COMPLIANT
S^A^xe E^Fof.c.emexfT^crtBu runes,
*»ir« S'FFce.eptT p4res,
********** SUMMARY SECTION **********
(EPA) 08/31/88
309(A)(5)(A) ORDERi
DOCKET NUMBER: 88-065
309(A)(5)(A) ORDER
DOCKET NUMBER: 88-065
309(A)(5)(A) ORDER
DOCKET NUMBER: 88-065
309(A)(5)(A) ORDER
DOCKET NUMBER: 8^-065
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AMENDED 9/22/89 TO REQUIRE TEC
HNICAL REPORT BY 11/30/89 AND
GRANT lEL'S FOR X REMOVAL.
0011
0011
0011
0011
0011
02
DC
CC
04/30/90
10/31791 - 04/30/92
04/30788
04/30/89 - 07/31/89
11/30787--06/30/89
RPT 03/01792
SCH 08/21/91
SCH 03/31/87
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QNCR Review — Page 14
Partial List of Common Parameter Codes
Table 1
Parameter Parameter
Code Description
00010 TEMPERATURE, WATER DEG. CENTIGRADE
00011 TEMPERATURE, WATER DEG. FAHRENHEIT
00018 TEMP. DIFF. BETWEEN SAMP. & UPSTRM DEG.F
00070 TURBIDITY
00080 COLOR (PT-CO UNITS)
00095 SPECIFIC CONDUCTANCE
00164 FLOW, GALLONS/BATCH
00166 CHLORIDE, PERCENT REMOVAL
00181 OXYGEN DEMAND, ULTIMATE
00208 CHLORINE, TOTAL RESIDUAL (DSG. TIME)
00300 OXYGEN, DISSOLVED (DO)
00310 BOD, 5-DAY (20 DEG. C)
00340 OXYGEN DEMAND, CHEM. (HIGH LEVEL) (COD)
00400 PH
00410 ALKALINITY, TOTAL (AS CAC03)
00435 ACIDITY, TOTAL (AS CAC03)
00442 PHOSPHORUS, TOTAL ELEMENTAL
00530 SOLIDS, TOTAL -SUSPENDED
00540 SOLIDS, FIXED 'SUSPENDED
00545 SOLIDS, SETTLEABLE
00550 OIL AND GREASE (SOXHLET EXTR.) TOT.
00556 OIL AND GREASE FREON EXT-GRAV MEIH
00600 NITROGEN, TOTAL (AS N)
00605 NITROGEN, ORGANIC TOTAL (AS N)
00610 NITROGEN, AMMONIA TOTAL (AS N)
00615 NITROGEN, NITRITE TOTAL (AS N)
00619 AMMONIA, UNIONIZED
00620 NITROGEN, NITRATE TOTAL (AS N)
00625 NITROGEN, KJELDAHL TOTAL (AS N)
00660 PHOSPHATE, ORTHO (AS P04)
00665 PHOSPHORUS, TOTAL (AS P)
00680 CARBON, TOT ORGANIC (TOC)
00690 CARBON, TOTAL (AS C)
00720 CYANIDE, TOTAL (AS CN)
00722 CYANIDE, FREE (AMEN. TO CHLORINAHON) January 21, 1993
00745 SULFIDE, TOTAL (AS S)
00900 HARDNESS, TOTAL (AS CAC03)
-------
QNCR Review — Page 15
Partial List of Common Parameter Codes
Table 1
Parameter Parameter
Code Description
00940 CHLORIDE (AS CL)
00945 SULFATE, TOTAL (AS S04)
00951 FLUORIDE, TOTAL (AS F)
00978 ARSENIC, TOTAL RECOVERABLE
00979 COBALT, TOTAL RECOVERABLE
00980 IRON, TOTAL RECOVERABLE
00981 SELENIUM,TOTAL RECOVERABLE
00998 BERYLLIUM, TOTAL RECOVERABLE
01002 ARSENIC, TOTAL (AS AS)
01012 BERYLLIUM, TOTAL (AS BE)
01027 CADMIUM, TOTAL (AS CD)
01032 CHROMIUM, HEXAVALENT (AS CR)
01034 CHROMIUM, TOTAL (AS CR)
01042 COPPER, TOTAL (AS CU)
01045 IRON, TOTAL (AS FE)
01051 LEAD, TOTAL (AS PB)
01055 MANGANESE, TOTAL (AS MN)
01067 NICKEL, TOTAL - (AS NI)
01074 NICKEL, TOTAL " RECOVERABLE
01077 SILVER, TOTAL (AS AG).
01087 VANADIUM, TOTAL (AS V)
01092 ZINC, TOTAL (AS ZN)
01094 ZINC, TOTAL RECOVERABLE
01097 ANTIMONY, TOTAL (AS SB)
01105 ALUMINUM, TOTAL (AS AL)
01113 CADMIUM, TOTAL RECOVERABLE
Oil 14 LEAD, TOTAL RECOVERABLE
01147 SELENIUM, TOTAL (AS SE)
01268 ANTIMONY, TOTAL RECOVERABLE
01273 TOTAL ACID PRIORITY POLLUTANTS
01274 BASE/NEUTRAL PRIORITY POLLUTANTS
01275 TOTAL VOLATILE POLLUTANTS
01352 DISCHARGE FLOW AS % OF STREAM FLOW
09501 RADIUM 226, TOTAL
11503 RADIUM 226 + RADIUM 228, TOTAL January 21, 1993
11503 RADIUM 226 + RADIUM 228, TOTAL
22417 METHYL TERT-BUTYL ETHER
-------
30383
32017
32102
32103
32106
32209
32218
32230
32231
32232
32730
34010
34030
34043
34044
34045
34200
34205
34215
34220
34230
34242
34247
34301
34311
34320
34336
34341
34376
34381
34396
34418
34423
34447
34461
34469
34475
QNCR Review ~ Page 16
Partial List of Common Parameter Codes
Table 1
Parameter
Description
BENZENE,ETHYLBENZENE TOLUENE,XYLENE COMBN
SODIUM CHLORIDE (SALT)
CARBON TETRACHLORIDE
1,2-DICHLOROETHANE
CHLOROFORM
CHUOROPHYLL A,
PHEOPHYITN
CHLOROPHYLL A
CHLOROPHYLL B
CHLOROPHYLL C
PHENOLICS, TOTAL
TOLUENE
BENZENE
PHENOLICS, TOTAL
OXIDANTS, TOTAL
OXIDANTS, FREE
ACENAPHTHYLENE
ACENAPHTHENE
ACRYLONITRILE
ANTHRACENE
BENZO(B)FLUORANTHENE (3,4-BENZO)
BENZO(K)FLUORANTHENE
BENZO(A)PYRENE
CHLOROBENZENE
CHLOROETHANE, TOTAL
CHRYSENE
DIETHYL PHTHALATE
DIMETHYL PHTHALATE
FLUORANTHENE
FLUORENE
HEXACHLOROETHANE
METHYL CHLORIDE
METHYLENE CHLORIDE
NITROBENZENE
PHENANTHRENE January 21, 1993
PYRENE
TETRACHLOROETHYLENE
CORRECTED
RECOVERABLE
RESIDUAL
AVAILABLE
-------
QNCR Review ~ Page 17
Partial List of Common Parameter Codes
Table 1
Parameter Parameter
Code Description
34496 1,1-DICHLORQETHANE
34501 1,1-DICHLORETHYLENE
34506 1,1,1-TRICHLORO- ETHANE
34511 1,1,2-TRICHLORO- ETHANE
34526 BENZO(A)ANTHRACENE
34536 1,2-DICHLOROBENZENE
34541 1,2-DICHLOROPROPANE
34546 1,2-TRANS- DICHLOROETHYLENE
34551 1,2,4-TRICHLORO- BENZENE
34566 1,3-DICHLOROBENZENE
34571 1,4-DICHLOROBPNZENE
34586 2-CHLOROPHENOL
34591 2-NITROPHENOL
34601 2,4-DICHLOROPHENOL
34606 2,4-DiMETHYLPHENOL
34611 2,4-DINTIROTOLUENE
34616 2,4-DINITROPHENOL
34621 2,4,6-TRICHLORO- PHENOL
34626 2,6-DlNTTROTOLUENE
34646 4-NITROPHENOL
34657 4,6-DINITRO-O-CRESOL
34675 2,3,7,8-TETRACHLORO- DIBENZO-P-DIOXIN
34694 PHENOL, SINGLE COMPOUND
34696 NAPHTHALENE
37371 ETHYLBENZENE
38260 SURFACTANTS (MB AS)
38679 DIBROMOMETHANE
38691 2,3,7,8-TETRACHLORO- DIBENZOFURAN (TCDF)
39032 PENTACHLOROPHENOL
39100 BIS (2-ETHYLHEXYL) PHTHALATE
39110 DI-N-BUTYL PHTHALATE
39175 VINYL CHLORIDE
39180 TRICHLOROETHYLENE
39516 POLY CHLORINATED BIPHENYLS (PCB)
39700 HEXACHLOROBENZENE January 21, 1993
39702 HEXACHLOROBUTADIENE
39942 HYDROCARBONS, AROMATIC
-------
46000
46529
47021
50049
50050
50060
50064
50068
61574
61576
70012
70295
70296
70352
70507
71845
71850
71855
71875
71900
72035
72107
72108
73617
74015
74053
74055
74062
74076
77163
78136
78141
78171
78240
78247
78480
78739
QNCR Review — Page 18
Partial List of Common Parameter Codes
Table 1
Parameter
Description
PHENOLS
RAINFALL
METHYLENE BLUE ACTIVE SUBSTANCES
FLOW, WASTEWATER BY- PASSING TRTMNT PLANT
FLOW, IN CONDUIT OR THRU TREATMENT PLANT
CHLORINE, TOTAL RESIDUAL
CHLORINE, FREE AVAILABLE
CHLORINAHON
AMMONIA (AS N) + UNIONIZED AMMONIA
TEMP.DIFF. BETWEEN INTAKE AND DISCHARGE
4-CHLORO-3-METHYL- PHENOL
SOLIDS, TOTAL DISSOLVED
SOLIDS, TOTAL DISSOLVED (TDS)
CHLORIDE, ORGANIC, TOTAL
ORTHO-PHOSPHATE, TOTAL (AS P)
NITROGEN, AMMONIA TOTAL (AS NH4)
NITROGEN, NITRATE TOTAL (AS N03)
NITROGEN, NITRITE. TOTAL (AS N02)
HYDROGEN SULFIDE
MERCURY, TOTAL (AS HG)
PUMP HOURS
LENGTH OF LONGEST PH EXCURSION
% OF TIME EXCEEDING PH LIMITS
MORPHOLINE, 4-NITROSO
PHENOLS, CHLORO-
PESTICEDES, GENERAL
COLIFORM, FECAL GENERAL
OVERFLOW USE, OCCURRENCES
FLOW
1,3-DICHLOROPROPENE
TRIMETHYL BENZENE
ORGANICS, TOTAL TOXIC (TTO)
AROMATICS, TOTAL PURGEABLE
METALS, TOTAL
CHROMIUM, HEXAVALENT TOTAL RECOVERABLE January 21, 1993
EFFLUENT DILUTION RATIO
CHLORINAHON DURATION
-------
QNCR Review - Page 19
Partial List of Common Parameter Codes
Table 1
Parameter Parameter
Code Description
79780 TETRAMEIHYLBENZENE
80029 ALPHA GROSS RADIOACTIVITY
80082 BOD, CARBONACEOUS 05 DAY, 20C
80103 CHEMICAL OXYGEN DEMAND (COD)
80358 BOD, CARBONACEOUS, PERCENT REMOVAL
80998 BYPASS OF TREATMENT
81010 BOD 5-DAY PERCENT REMOVAL
81011 SOLIDS, SUSPENDED PERCENT REMOVAL
81018 OXYGEN DEMAND, TOTAL
81020 SULFATE
81313 HYDRAZINE
81383 CBOD, 5-DAY PERCENT REMOVAL
81551 XYLENE
81574 1,2-dS-DICHLORO- ETHYLENE
82077 RADIATION, GROSS ALPHA
82230 AMMONIA & AMMONIUM, TOTAL
85790 CHLORINE ADDITION RATE
85810 1,2,-TRANS-DICHLORO ETHENE
TAA3B LC50 STAT 48HR ACU CERIODAPHNIA
TAA3C LC50 STAT 48HR ACU D. MAGNA
TAA3D LC50 STAT 48HR ACU D. PULEX
TAA3E LC50 STAT 48HR ACU MYSID. BAHIA
TAA6C LC50 STAT 48HR ACU PIMEPHALES
TAB3B LC50 STAT 96HR ACU CERIODAPHNIA
TAB6C LC50 STAT 96HR ACU PIMEPHALES
TAE3B LC50 STAT 24HR ACU CERIODAPHNIA
TAE6C LC50 STAT 24HR ACU PIMEPHALES
TAM3E LC50 STATRE 48HR ACU MYSID. BAHIA
TAN3B LC50 STATRE 96HR ACU CERIODAPHNIA
TAN6B LC50 STATRE 96HR ACU MENEDIA
TAN6C LC50 STATRE 96HR ACU PIMEPHALES
TAX3B LC50 FLTH 96HR ACU CERIODAPHNIA
TAX3E LC50 FLTH 96HR ACU MYSID. BAHIA
TAX6B LC50 FLTH 96HR ACU MENIDIA
TAX6C LC50 FLTH 96HR ACU PIMEPHALES January 21, 1993
TBD3B NOEL STAT 7DAY CHR CERIODAPHNIA
TBD3E NOEL STAT 7DAY CHR MYSID. BAHIA
-------
QNCR Review — Page 20
Partial List of Common Parameter Codes
Table 1
Parameter Parameter
Code Description
TBD6B NOEL STAT 7DAY CHR MENIDIA
TBD6C NOEL STAT 7DAY CHR PIMEPHALES
TBP3B NOEL STATRE 7DAY CHR CERIODAPHNIA
TBP3E NOEL STATRE 7DAY CHR MYSID. BAHIA
TBP6B NOEL STATRE 7DAY CHR MENIDIA
TBP6C NOEL STATRE 7DAY CHR PIMEPHALES
TCN6C % EFFECT STATRE 96HR ACU PIMEPHALES
TGA3B P/F STAT 48HR ACU CERIODAPHNIA
TGA3D P/F STAT 48HR ACU D. PULEX
TGA6B P/F STAT 48HR ACU MENIDIA
TGA6C P/F STAT 48HR ACU PIMEPHALES
TGA6D P/F STAT 48HR ACU PIMEPHALES
TGM3B P/F STATRE 48HR ACU CERIODAPHNIA
TGN3B P/F STATRE 96HR ACU CERIODAPHNIA
TGN6C P/F STATRE 96HR ACU PIMEPHALES PROMELAS
TGN6H P/F STATRE 96HR ACU NOTROPIS LEEDSI
TGP3B P/F STATRE 7DAY CHR CERIODAPHNIA
TGP6B P/F STATRE 7DAY CHR MENIDIA
TGP6C P/F STATRE 7DAY CHR PIMEPHALES
January 21, 1993
-------
QNCR Review — Page 21
PCS Monitoring Location Codes
MLQC DESCRIPTION
+ SLUDGE
> INCREASE (NOT END OF PIPE)
A DISINFECT,PRCS CMPLT
B PRIOR TO DISINFECT
C NITROGEN,REMOVAL CMP
D ADV/TERT PRCS CMPLT
E SEC/BIOL PRCS CMPLT
F PRI/PRLM PRCS CMPLT
G RAW SEW/INFLUENT
H DURING MANUFACTURING
I INTAKE FROM WELL
J INTMD TRT,PRCS CMPLT
K PERCENTREMOVAL
L DIGESTOR
M UP- AND DOWN- STREAM
N IN AERATION UNIT
0 SEE COMMENTS BELOW
P SEE COMMENTS BELOW
Q SEE COMMENTS BELOW
R SEE COMMENTS BELOW
S SEE COMMENTS BELOW
T SEE COMMENTS BELOW
U SEE COMMENTS BELOW
V SEE COMMENTS BELOW
W SEE COMMENTS BELOW
X END-CHLORINE CONTACT CHMBR
Y ANNUAL AVERAGE
Z INSTREAM MONITORING
0 INTAKE
1 EFFLUENT GROSS VALUE
2 EFFLUENT NET VALUE
3 INTAKE PUBLIC WATER
4 PRETREAT,PRCS CMPLT
5 UPSTREAM MONITORING
6 DOWNSTREAM MONITOR
7 INTAKE FROM STREAM
8 OTHER TRT,PRCS CMPLT
9 PHOS RKVL,PRCS CMPLT'
January 21, 1993
-------
QNCR Review — Page 22
PCS Effluent Violation Codes
MVI0
DESCRIPTION
D10
DMR OVERDUE (EPA)
OVERDUE
D20
DMR OVERDUE (STATE)
OVERDUE
D30
DMR OVERDUE (EPA/ST)
OVERDUE
E00
MEASUREMENT ONLY, NO VIOLATION
NO VIOL
E01
MONITOR ONLY, QUANTITY ABSENT
QTY ABS
Ell
MONITOR ONLY, CONC ABSENT
CONC ABS
E21
MONITOR ONLY, QTY/CONC ABSENT
QTY/CONC ABS
E31
LIMITED, QUANTITY ABSENT
QTY ABS
E41
LIMITED, CONCENTRATION ABSENT
CONC ABS
E51
LIMITED, QTY/CONC ABSENT
QTY/CONC ABS
E90
NUMERIC VIOLATION
NUMERIC VIOL
January 21, 1993
-------
EN
AA
AC
AE
AF
A1
A3
A5
A7
82
B4
01
03
OA
05
06
07
09
10
11
15
14
15
16
17
18
19
20
21
22
23
24
25
26
27
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
QNCR Review —
Page 23
PCS Enforcement Action Codes
DESCRIPTION
402 WETLAND PENALTY AO CAT I
402 WETLAND PENALTY AO CAT II
PENALTY AO ISSUED BY STATE
PRTMNT PNLTY AO ISSUED BY STTE
NPDES PENALTY AO CATEGORY I
NPDES PENALTY AO CATEGORY II
PRETREATMENT PENALTY AO CAT I
PRETREATMENT PENALTY AO CAT II
CWA 404 PNLTY AO CLASS I INIT
CWA 404 PNLTY AO CLASS II INIT
NO CURRENT ACTN WARRANTED
WARNING LETTER
MWPP RESPONSE
PHONE CALL
PERMIT APPEAL TO EBR
MEETING WITH PERMITEE
COMPLIANCE INSPECTION
308 ADMINISTRATIVE ORDER
ADM ACTION PLANNED
ADM ACTION PENDING
308 ORDER FOR MWPP
SECTION 308 LETTER
SHOW CAUSE HEARING OR MTG
505 CITIZEN SUIT NOTICE
ADJUDCTRY HEARING REQUESTED
PRETREATMENT REFERRAL
NOTICE OF VIOLATION/NOV
ADMINISTRATIVE ORDER
ADMINISTRATIVE CONSENT ORDER
309(A)(5)(A) ORDER
309 (A) (6)
CONSENT DECREE
CONTEMPT ACTION
JUD ACTION PLANNED
JUD ACTION PENDING
AGENCY ENFORCEMENT REVIEW
REFERRED JO HIGHER LVL REVIEW
UNDER REVIEW BY STATE AG
UNDER REVIEW BY EPA HQ
CEASE AND DESIST ORDER
STIPULATION COURT ORDER
CIVIL ACTION FILED
TRIAL COURT ORDER
CRIMINAL ACTION FILED
CITIZEN SUIT CONSENT DECREE
PENALTY RECOMMENDED
CONTESTED CASE HEARING
301(1) EXTENSION
PERMIT MOD REQUEST
PERMIT MOD PENDING
PERMIT MODIFIED
PERMIT REISSUED
4
1
2-FORMAL EA
2-FORMAL EA
2-FORMAL EA
2-FORMAL EA
3-FORMAL EA
4
4
4
1
4
4
4
4
3-FORMAL EA
4
3-FORMAL EA
4
4
1
1
5
5
5
5
5
January 21, 1993
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47
48
49
51
52
54
56
58
60
62
64
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
QNCR Review ~ Page 24
PCS Enforcement Action Codes (continued)
DESCRIPTION
TIE IN TO MUNICIPALITY PLANNED 5
TIE IN TO MUNICIPALITY UNDRWAY 4
SEWER BAN IMPOSED 4
EIS REQUIRED 4
NEGATIVE DECLARATION 4
MCP REQUIRED AO-EO 1
MCP SCHEDULE AO-EO 2-
MCP SCHED CONSENT DECREE 3-
CCP REQUIRED AO-EO 1
CCP SCHEDULE AO-EO 2-
CCP SCHED CONSENT DECREE 3-
OTHER 4
COMMENT 4
PRETREATMENT CONSENT DECREE 3-
PRETREATMENT AO 2-
404 DREDGE/FILL ADM ORDER 4
FAILURE TO REAPPLY 4
FED FACILITY COMP AGREEMENT 2-
AO - MCP 2-
REFERRED TO REGION 1
ADMINISTRATIVE COMPLAINT FILED 1
JUDICIAL ADMINISTRATIVE DECREE 3-
POLLUTION CONTROL BOARD EO 2-
FINAL ORDER OF THE BOARD 2-
NOTICE OF NONCOMPLIANCE 2-
NOTICE OF VIOLATION,FML 2-
STIP/ORDER OF RMDL ACTION 2-
FINAL ORDER OF ABATEMENT 2-
STIPULATION AGREEMENT 2-
DIR. FINAL FINDINGS/ORDER 2-
ENFORCEMNT CONFERENCE AGREEMNT 2-
ORDER OF SUSPENSION 2-
ORDER OF REVOCATION 2-
ENFORCEMENT NOTICE LETTER
PRE-ENF CONFERENCE LETTER
ENF CONFERENCE LETTER
DIRECTOR'S WARNING LETTER
ENFORCEMENT CONFERENCE
ADMIN. ENFORCEMENT ORDER 2-
EMERGENCY ORDER,GOVERNOR 2-
NOTICE OF VIOLATION,INFML 1
NOTICE OF NONCOMPLIANCE, INFML 4
FORMAL EA
FORMAL EA
FORMAL EA
FORMAL EA
FORMAL EA
FORMAL EA
FORMA! EA
FORMAL EA
FORMAL EA
FORMAL EA
FORMAL EA
FORMAL EA
FORMAL EA
FORMAL EA
FORMAL EA
FORMAL EA
FORMAL EA
FORMAL EA
FORMAL EA
FORMAL EA
FORMAL EA
FORMAL EA
January 21, 1993
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QNCR Review — Page 25
PCS Enforcement Action Status Codes
ENST DESCRIPTION
AE ADMINISTRATIVE EXTENSION
AM AMENDED
AR ADMINISTRATIVELY RESOLVED
CL CLOSED - BACK INTO COMPLIANCE
CO COMPLIANCE
CS CLOSED - SUPERCEEDED BY EA
NC NONCOMPLIANCE
PR PERMIT REVISION
RE RESOLVED
WD WITHDRAWN
January 21, 1993
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QNCR Review -
Page 26
PCS Compliance Schedule Numbers
CSCH DESCRIPTION
AA 301 (I) (1)
AB 301 (I) (2)
AC 301 CH)
AD 308 LETTER
BI BIOMNTRNG SCH EST BY ENF ACT
CC SCHED ESTBLISHED BY CCP - EXTENDED CS
CP SCHED REQUIRING DEV OF CCP
CS COMBINED SEWER OVERFLOW
DA 309 (A) (5) (A)-INTERIM - EXTENDED CS
DB 309 (A) (5) (A)-FINAL. - EXTENDED CS
DC 309 (A) (5) (A)-MUNICIPALS - EXTENDED CS
DD 309 (A) (5) (B) - EXTENDED CS
DE 309 (A) (6) - EXTENDED CS
DF 309 (A) (3)
DZ ADMIN. ORDERS FOR INDSTRIALS - EXTENDED CS
FF FED FACILITY COMP AGREEMENT - EXTENDED CS
GA FED. JUDICIAL DECREES - EXTENDED CS
HA STATE JUDICIAL DECREES - EXTENDED CS
HC STATE NON-JUDICIAL DECREES (IND & MUN) - EXTENDED CS
JA STATE ADMIN. DECREES - EXTENDED CS
MC ENF SCH FOR MUN COMP STRATGY - EXTENDED CS
MI 308 REG FOR'MUNI COMP iSTRATEGY
MP REQ ENF SCH FOR MUN COMP STRAT
MW MUNICIPAL POLLUTION PREVENTION
NI NOV FOR INDUSTRIALS
NM NOV FOR MUNICIPALS
PT PRETREATMENT, ENF. ACTION - EXTENDED CS
SL SLUDGE
TR PRETREATMENT
01 01
02 02
03 03
04 04
05 05
06 06
07 07
08 08
09 09
1A AO REQ'D SPECIAL STUDIES
IB AO REQ'D WATER QUAL MONITORING
1C PERMIT REQD SCH REQ DEV OF CCP
ID AO REQ'D DEV OF IND COMP SCHED
IE AO REQ'D SCH IND COMP STRATEGY
IF AO EFFL MONITORING/REPORTING
1G AO REQUIRED 0 & M ITEMS January 21, 1993
11 PERMT REQ DEV OF INDR COMP SCH
1M PERMIT REQ DEV OF MUN COMP SCH
IS PERMIT REQD SPECIAL STUDIES
1W PERMIT REQ WATER QLTY MONITRNG
10 10
1111
12 12
-------
13
14
15
16
17
18
19
2C
21
2M
20
21
22
23
24
25
26
27
28
29
3A
3B
3C
3D
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
QNCR Review — Page 27
PCS Compliance Schedule Numbers (continued)
DESCRIPTION
13
14
15
16
17
18
19
PERMIT REQD SCH ESTAB BY CCP
PERMT REQD SCH INDR COMP STRAT
PERMIT REQD SCH MUN COMP STRAT
20
21
22
23
24
25
26
27
28
29
ORDER REQUIRED SPECIAL STUDY
DECREE REQUIRED SPECIAL STUDY
ORDER REQD WTR QUALITY MONTRNG
DECREE REQD WTR QUALTY MONTRNG
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
50 Januaiy 21, 1993
51
52
53
54
55
56
57
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58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
9B
9C
9D
9E
9F
9T
90
91
92
93
94
95
96
97
98
99
QNCR Review — Page 28
PCS Compliance Schedule Numbers (continued)
DESCRIPTION
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
PERMIT
PERMIT
PERMIT
PERMIT
PERMIT
PERMIT
90
91
92
93
94
95
96
97
98
99
REQD BIOMONITORING RPTS
REQ'D ACUTE TOX/DAPHNIA
REQ'D CHRON TOX/DAPHNIA
REQ'D ACUTE TOX/MINNOWS
REQ.'D CHRON TOX/MINNOWS
REQD ANNUAL PRTMNT RPTS
January 21, 1993
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QNCR Review — Page 29
PCS RNC Detection Codes
SNCC DESCRIPTION
A ENF-ADMINISTRATIVE ORDER
B DIS-MANUAL 2A4 - PASS-THRUOUGH
C CHR-CHRONIC VIOLATION
D DIS-HANUAL OTHER
E DIS-HANUAL 2F - PRMT NARRATIVE
F DIS-MANUAL 2G - VIO OF CONCERN
G DIS-MANUAL 2A1 - EFFLUENT VIOL
1 DIS-MANUAL 2A2 - UNAUTH BYPASS
J DIS-MANUAL 2A3 - UNAUTH DISCH
N RPT-NONRECEIPT OF DMR/CS RPT
Q DIS-MANUAL 2B - PRETREATMENT
S SCH-COMPLIANCE SCHEDULE VIOL
T TRC-TRC LIMITATIONS EXCEEDED
V EFF-OTHER VIOLATION WITH TRC
W DIS-MANUAL 2E - DEFICIENT RPT
X EFF-MANUAL OTHER VIOL W/ TRC
Y Tl?C-MANUAL TRC
2 CHR-MANUAL CHRONIC
January 21, 1993
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A
B
M
1
2
3
4
5
6
7
8
9
QNCR Review — Page 30
PCS RNC Resolution Codes
DESCRIPTION
NC-MANUAL UNRESOLVED RNC
RE-MANUAL BY EPA ACTION
NC-WAITING RNC RESOLUTION
NC-UNRESOLVED RNC
RE-BACK INTO COMPLIANCE
RP-DUE TO FORMAL EA
RP-IN COMPLIANCE LAST QTR
RE-RESOLVED RP BY EA W/ CL
RE-MANUAL RES BY EA W/ CL
RP-MANUAL RP-IN COMP W/ADM LMT
RP-MANUAL DUE TO FORMAL EA
RE-MANUAL BY BACK INTO COMPL
January 21, 1993
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QNCR Status Codes
QNCR Review — Page 31
CYQS DESCRIPTION
C COMPLIANT
D NC-SNC DMR NON-RECPT
E NC-SNC EFFLUENT VIOL
N NC-RNC VIOLTNS ONLY
P RESOLVED PENDING
R RESOLVED
S NC-SNC COMP SCHD VIO
T NC-SNC COMP SCHD RPT
January 21, 1993
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