Under the legislative authority granted to the U.S. Environmental Protection Agency (EPA) under the Comprehensive
Environmental Response, Compensation, and Liability Act of 1980 (CERCLA) and the Superfund Amendments and
Reauthorization Act of 1986 (SARA), EPA develops standardized analytical methods for the measurement of various
pollutants in environmental samples from known or suspected hazardous waste sites. Among the pollutants that are ofconcern
to EPA at such sites are a series of inorganic analytes and cyanide that are analyzed using inductively coupled plasma (ICP),
atomic absorption (AA), and colorimetric techniques. The Analytical Operations/Data Quality Center (AOC) of the Office
of Emergency and Remedial Response (OERR) offers an analytical service that provides data from the analysis of water and
soil/sediment samples for inorganic analytes for use in the Superfund decision-making process. Through a series of
standardized procedures and a strict chain-of-custody, the inorganic analytical service produces data ofknown and documented
quality. This service is available through the Superfund Contract Laboratory Program (CLP).
United States Office of
Environmental Protection Solid Waste and Publication 9240.0-09-FSD
Agency Emergency Response February 2000
i&EPA Multi-Media, Multi-Concentration,
Inorganic Analytical Service for
Superfund (ILM04.1)*
Office of Emergency and Remedial Response
Analytical Operations/Data Quality Center (5204G) Quick Reference Fact Sheet
DESCRIPTION OF SERVICES
The inorganic analytical service provides a technical and
contractual framework for laboratories to utilize EPA/CLP
analytical methods. These methods are used in the
preparation, detection, and quantitative measurement of
cyanide and 23 inorganic target analytes in both water and
soil/sediment environmental samples. The CLP provides
the methods to be used and the specific technical,
reporting, and contractual requirements, including quality
assurance, quality control, and standard operating
procedures, by which EPA evaluates the data. This
service uses ICP, AA, and colorimetric methods to analyze
the inorganic target analytes and cyanide. Three data
delivery turnarounds are available to CLP customers: 7,
14, and 21-day turnaround after receipt of the last sample
in the set. In addition, a 72-hour preliminary data
submission option also is available for all turnaround
times.
DATA USES
This analytical service provides data that EPA uses for a
variety of purposes. Examples include determining the
nature and extent of contamination at a hazardous waste
site, assessing priorities for response based on risks to
human health and the environment, determining
appropriate cleanup actions, and determining when
remedial actions are complete. The data may be used in
all stages in the investigation of a hazardous waste site
including site inspections, Hazard Ranking System
scoring, remedial investigations/feasibility studies,
remedial design, treatability studies, and removal actions.
In addition, this service provides data that are available for
use in Superfund enforcement/litigation activities.
TARGET ANALYTES
The analytes and detection limits for which this service is
applicable are listed in Table 1. The list oftarget analytes
for this service was originally derived from the EPA
Priority Pollutant List of 129 compounds. In the years
since the inception of the CLP, analytes have been added
to and deleted from the Target Analyte List, based on
advances in analytical methods, evaluation of method
performance data, and the needs of the Superfund
program. Specific detection limits are highly matrix
dependent.
* ILM04.1 is an interim inorganic analytical service. Further changes are expected to be released under ILM05.0 for competitiabning calendar year
2000.
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Table 1.
Target Analvte List and Contract Required
Detection Limits (CRDLs) (ILM04.11
Abbreviation
Analyte
CRDL1 (tML)
A1
Aluminum
200
Sb
Antimony
60
As
Arsenic
10
Ba
Barium
200
Be
Beryllium
5
Cd
Cadmium
5
Ca
Calcium
5000
Cr
Chromium
10
Co
Cobalt
50
Cu
Copper
25
Fe
Iron
100
Pb
Lead
3
Mg
Magnesium
5000
Mn
Manganese
15
Hg
Mercury
0.2
Ni
Nickel
40
K
Potassium
5000
Se
Selenium
5
Ag
Silver
10
Na
Sodium
5000
T1
Thallium
10
V
Vanadium
50
Zn
Zinc
20
Cn
Cyanide
10
Sample concentration exceeding five times the
detection limit of the instrument or method in use
may be reported even though the instrument or
method detection limit is greater than the CRDL.
This is illustrated in the following example:
For lead:
Method in use = ICP
Instrument Detection Limit (IDL) = 40
Sample Concentration = 220
CRDL=3
'The CRDL is the instrument detection limit
obtained in pure water.
METHODS AND INSTRUMENTATION
When storing samples, the use of a cooler temperature
indicator bottle and the cooler temperature must be
reported on Form DC-1 and in the Sample Delivery
Group (SDG) Narrative. When applying AA methods,
the Contractor may analyze the sample at a dilution so
long as the raw concentration or absorbence of the diluted
sample falls within the upper half of the calibration range.
For ICP, an undiluted analysis of the sample is required.
If an insufficient sample amount (less than 90% of the
required amount) is received to perform the analyses, the
Contractor must contact the Sample Management Office
(SMO) to report the problem. The same is required for
multi-phase samples (e.g., two-phase liquid sample and
oily sludge/sandy soil sample).
Table 2 summarizes the methods and instruments used in
this analytical service.
DATA DELIVERABLES
Data deliverables for this service include both hardcopy/
electronic data reporting forms and supporting raw data.
The laboratory must submit data to EPA within 7,14,21-
days, or preliminary data must be submitted within 72
hours after laboratory receipt of each sample in the set.
EPA then processes the data through an automated Data
Assessment Tool (DAT). DAT is a complete CLP data
assessment package. DAT incorporates Contract Com-
pliance Screening (CCS) and Computer-Aided Data
Review and Evaluation (CADRE) to provide EPA
Regions with PC-compatible reports, spreadsheets, and
electronic files. These files can be provided to the Regions
within 24 to 48 hours from the receipt of the data and can
be used as a tool during the data validation process at the
Region. This automated tool facilitates the transfer of
analytical data into Regional databases. In addition to the
Regional electronic reports, the CLP laboratories are
provided with adata assessment repot that documents the
instances of noncompliance. The laboratory has 4 days to
reconcile defective data and resubmit the data to EPA.
EPA then reviews the data for noncompliance and sends
a final data assessment report to the CLP laboratory and
the Region.
QUALITY ASSURANCE
The quality assurance (QA) process consists of
management review and oversight at the planning,
implementation, and completion stages of the
environmental data collection activity. This process
ensures that the data provided are of the quality required.
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Table 2. Methods and Instruments
Analyte
Instrument
Method
AI, Sb, As, Ba, Be, Cd, Ca, Cr, Co,
Cu, Fe, Pb, Mg, Mn, Ni, K, Se, Ag,
Na, Tl, V, Zn
Inductively Coupled Plasma (ICP)
Acid digestion followed by ICP
analysis
As, Pb, Tl, Se
Graphite Furnace Atomic Absorption
(GFAA)
Acid digestion followed by GFAA
analysis
Ca, Mg, Na, K
Flame Atomic Absorption (FAA)
Acid digestion followed by FAA
analysis
Hg
Cold Vapor Atomic Absorption
(CVAA)
Acid and permanganate oxidation
followed by CVAA analysis
CN
Manual and Semi-automated
Colorimetric
Distillation followed by colorimetric
analysis
Table 3. Quality Control
QC Operation
Frequency
Instrument Calibration
Daily or each time instrument is set up
Initial Calibration Verification
Following each instrument calibration
Initial Calibration Blank
Following each instrument calibration
Continuing Calibration
Verification
Every 10 analytical samples or every 2 hours during a run and at die beginning and
end of each run
Continuing Calibration Blank
Every 10 analytical samples or every 2 hours during a run and at the beginning and
end of each run
Interference Check Sample
Every 20 analytical samples and at the beginning and end of each run
CRDL Standard for ICP
Every 20 analytical samples and at the beginning and end of each run
CRDL Standard for AA
At the beginning of each AA analytical run
Serial Dilution for ICP
For each matrix type and concentration level for each SDG
Preparation Blank
For each sample preparation, analysis, and matrix per batch of prepared samples
Laboratory Control Sample
For each sample preparation and analysis procedure for each batch
Matrix Spike Sample Analysis
For each matrix type, concentration level, and method for each SDG
Duplicate Sample Analysis
For each matrix type, concentration level, and method for each SDG
Post Digestion Spike
Each time matrix spike recovery is outside QC limits
Analytical Spike
For each analytical sample analyzed by furnace AA
Method of Standard Addition
When the analytical spike recovery is outside QC limits
Instrument Detection Limit
Determination
Quarterly
Interelement Corrections
Annually for ICP instruments only
Linear Range Analysis
Quarterly for ICP instruments only
3
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During the data collection effort, QA activities ensure that
the quality control (QC) system is functioning effectively
and that the deficiencies uncovered by the QC system are
corrected. After environmental data are collected, QA
activities focus on assessing the quality of data to
determine its suitability to support enforcement or
remedial decisions. Each contract laboratory prepares a
quality assurance plan (QAP) with the objective of
providing sound analytical chemical measurements. The
QAP must specify the policies, organization, objectives,
functional guidelines, and QA/ QC activities designed to
achieve the data quality requirements for this analytical
service.
QUALITY CONTROL
The QC process includes those activities required during
analytical data collection to produce data of known and
documented quality. The analytical data acquired from
QC procedures are used to estimate and evaluate the
analytical results and to determine the necessity for, or the
effect of, corrective action procedures. The QC procedures
required for this analytical service are shown in Table 3.
PERFORMANCE MONITORING ACTIVITIES
Laboratory performance monitoring activities are provided
primarily by AOC and the Regions to ensure that contract
laboratories are producing data of the appropriate quality.
EPA performs on-site laboratory audits, data package
audits, and evaluates laboratory performance through the
use of blind performance evaluation samples.
For more information, or for suggestions to improve this
analytical service, please contact:
Tanya Mitchell
Inorganic Program Manager
EPA/AOC
Ariel Rios Building (5204G)
1200 Pennsylvania Avenue, N.W.
Washington, DC 20460
703-603-8872
FAX: 703-603-9112
4
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; A ;
m
USEPA OERR
Contract Laboratory Program
Statement of Work (SOW) Interpretation Form
0 Inorganic ILM04.1
SOW Citation
Section Number
Paragraph Number:.
Page Number:.
1) Original SOW Language: [Copy verbatim from SOW]
2) Laboratory's Question:
Dated:
3) CLP PO/Sending Official Interpretation:
Dated:
4) AOC PM Interpretation:
Dated:
5) Rationale for Change:
6) Interpretation Requested by: I I
IName of Laboratory Manager] / [Labcode] / [Region]
7) Impacting Contract(s) No.
and SDG number(s)
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ATTACHMENT 1
STATEMENT OF WORK - SUMMARY OF CHANGES ILM04.1
Page 1-1 of 12
ILM04.1 January 2000
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ILM04.0 to ILM04.1
Summary Of Changes
The ILM04.0 SOW document has been revised to ILM04.1 as identified in the
Exhibit Section(s) (and any other applicable sections within the ILM04.0 SOW)
shown below. All changes identified in this document shall be adhered to in
conjunction with the ILM04.0 SOW as stipulated below.
Exhibit
Section(s)
Revisions
General
Unless otherwise identified, all references to:
• USEPA Administrative Project Officer and USEPA Technical
Project Officer are changed to USEPA Regional CLP
Project Officer.
• EMSL/LV are changed to QATS.
General
All references to "ILM04.0" are changed to "ILM04.1".
Exhibit A:
Section 11/
Task 1/
No. 5
The requirements for monitoring the temperature of the sample
shipping cooler are revised to include the reporting of the
presence of a cooler temperature indicator bottle and the
cooler temperature. The Contractor shall record the presence
or absence of the cooler indicator bottle and the cooler
temperature on the Form DC-1 and in the Sample Delivery Group
(SDG) Narrative. Form DC-1 is modified to accommodate these
revisions. If a temperature indicator bottle is not present
in the cooler, an alternative means of determining cooler
temperature shall be used. However, under no circumstances
shall a thermometer or any other device be inserted into a
sample bottle for the purpose of determining cooler
temperature. The Contractor shall contact SMO and inform them
that a temperature indicator bottle was not present in the
cooler. The Contractor shall document the alternative
technique used to determine cooler temperature in the SDG
Narrative.
Exhibit A:
Section 11/
Task 11/
No. 3
Exhibit D:
Section I
The requirement that the initial run of a sample be undiluted
is modified. For AA methods, the Contractor may analyze the
sample at a dilution so long as the raw concentration or
absorbance of the diluted sample falls within the upper half
of the calibrated range. For ICP, an undiluted analysis of
the sample is required, but it need not be the initial
analysis of the sample.
Exhibit A:
Section 11/
Task III/
Part C & D
These paragraphs are deleted in their entirety and replaced
with the word "Reserved."
Page 1-2 of 12
ILM04.1
January 2000
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Exhibit
Section(s)
Revisions
Exhibit A:
Section 11/
Task III/
Part G
The definition of a Sample Delivery Group (SDG) is modified to
the following:
A SDG is defined bv the followina. whichever is most frecruent:
• Each Case of field samples received, or
• Each 20 field samples (excluding Performance Evaluation
(PE) samples) within a Case, or
• Each 7 calendar day period (excluding Sundays and
Government holidays) during which field samples in a
Case are received (said period beginning with the
receipt of the first sample in the SDG).
• In addition, all samples and/or sample fractions
assigned to a SDG must have been scheduled under the
same contractual turnaround time. Preliminary Results
have no impact on defining the SDG.
Additionally, samples may be assigned to SDGs by matrix (i.e.,
all soils in one SDG, all waters in another) at the discretion
of the laboratory. However, PE samples received within a Case
shall be assigned to a SDG containing field samples for that
Case. Such assignment shall be made at the time the samples
are received, and shall not be made retroactively.
Exhibit A:
Section 11/
Task III/
Part H
The Contractor shall submit signed copies of Traffic Reports
for all samples in a SDG to SMO within 3 working days
following receipt of the last sample in the SDG. Faxed copies
of Traffic Reports do not meet this requirement. Traffic
Reports shall be submitted in SDG sets (i.e., all Traffic
Reports for a SDG shall be clipped together) with a SDG Cover
Sheet containing information regarding the SDG, as specified
in Exhibit B.
Exhibit A:
Section 11/
Task III/
Part H
In addition to following the instructions given on the Traffic
Report for choosing the QC samples, if no QC sample is
designated on the Traffic Report, the Contractor shall select
a sample and notify SMO. SMO shall contact the Region for
confirmation immediately after notification. Additionally, if
the sampler designated two (or more) samples as QC for the
same matrix, then the Contractor is to contact SMO to report
the issue. SMO shall then contact the Region and notify the
laboratory of the Regional decision.
Exhibit A:
Section
III/I
Is deleted in its entirety.
Page 1-3 of 12
ILM04.1
January 2000
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Exhibit
Section(s)
Revisions
Exhibit B:
Section I
Section I (Contract Reports/Deliverables Distribution) is
revised to reflect:
• Contract turnaround times of 7, 14, or 21 days.
• The delivery schedule for Sample Traffic Reports from 5
to 3 working days.
• The Contractor shall retain a copy of the Complete SDG
File (and not the Sample Data Package) for 365 days
after data submission. The Contractor may be required
to deliver a copy of the Complete SDG File to a USEPA
designated recipient upon request by the USEPA.
• Quarterly/Annual Verification of Instrument Parameters
shall be delivered to SMO, USEPA AOC Inorganic Program
Manager, and USEPA Regional CLP Project Officer.
• The addition of 72 hour Preliminary Results as a
contract deliverable for all turnaround times.
The Preliminary Results shall consist of Form I data
results (including all appropriate qualifiers and
flags). Sample analysis shall follow all requirements
stipulated in Exhibit D. The data results shall be
submitted for all samples in one SDG of a Case. The
Contractor shall clearly identify the Preliminary
Results by labeling each Form as "Preliminary Results"
under the form title (e.g., under Inorganic Analysis
Data Sheet). Sample Traffic Reports and SDG Cover
Sheets shall be submitted with the Preliminary Results.
The Contractor shall submit the Cover Page following
the specifications in Exhibit B, Section II (C/l). The
Cover Page shall be clearly labeled to indicate that
the data being reported are Preliminary Results.' The
Cover Page shall contain the following statement,
verbatim: "I certifv that these Preliminary Results are
in compliance with the terms and conditions of the
contract, both technically and for completeness, for
other than the conditions detailed above. Release of
the data contained in this hardcopy data package has
been authorized by the Laboratory Manager or the
Manager's designee, as verified by the following
signature." This statement shall be directly followed
by the signature of the Laboratory Manager or designee
with a typed line below it containing the signer's name
and title, and the date of the signature.
• The addition of the submission of SOPs and a QA Plan
within 7 days of USEPA written request.
• The addition of Electronic Instrument Data as a
contract deliverable.
The Contractor is required to retain the instrument
electronic data for 3 years after submission of the
Page 1-4 of 12
ILM04.1
January 2 000
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Exhibit
Section(s)
Revisions
Exhibit B:
Section I
(Cont'd)
reconciled Complete SDG File. Diskettes must be 3.5
inch, high density, 1.44 M-byte MS/DOS formatted and
tapes must be either 4 mm or 8 mm. The data shall
include all necessary data files for a complete
reconstruction of the previously submitted hardcopy and
diskette data deliverable.
• The addition of distribution addresses for USEPA AOC
Inorganic Program Manager and USEPA Regional CLP
Project Officer, as well as the updating of the address
for SMO.
• Exhibit B Section I Table 1 for 35-Day Turnaround
Contracts and Table 1 for 14-Day Turnaround Contracts
(pages B-2 through B-4 ILM04.0) are replaced in their
entirety by Table 1 "Contract Reports/Deliverables
Distribution" ILM04.1 attached.
Exhibit B:
Section II
If submitted documentation does not conform to the criteria
as specified in the contract, the Contractor is required to
resubmit the documentation with deficiency(ies) corrected.
This documentation shall be submitted within 4 business days
at no additional cost to the Government.
Exhibit B:
Section 11/
Part C/No. 1
Exhibit B:
Section
II/Part F
The Contractor shall retain a legible copy of the Complete
SDG File (not the Sample Data Package) for 365 days after
submission of the reconciled data package.
Exhibit B:
Section 11/
Part C/No. 1
The Contractor shall include a SDG Narrative as part of the
Sample Data Package. This document shall be clearly labeled
"SDG Narrative" and shall contain: laboratory name; Case
number; SDG number; contract number,- and detailed
documentation of any quality control, sample, shipment, and/
or analytical problems encountered in processing the samples
reported in the Sample Data Package. The Contractor shall
include any technical and administrative problems encountered
and the resolution or corrective actions taken. This
includes documenting the alternative technique used to
determine cooler temperature if a temperature indicator
bottle is not present in the cooler. The Contractor shall
also provide in the SDG Narrative sufficient information,
including equations or curves, to allow the recalculation of
sample results from raw instrument output. Additionally, the
Contractor shall also identify and explain any differences
which exist between the Form Is and supporting documentation
provided in the data package and those previously provided as
Preliminary Results.
Page 1-5 of 12
ILM04.1
January 2000
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Exhibit
Section(s)
Revisions
Exhibit B:
Section 11/
Part D
Exhibit H:
Sections 8.1
and 8.2
Diskette requirements have been updated to IBM-compatible,
3.5 inch, high density, 1.44 M-byte diskettes.
Exhibit B:
Section III/
Part A
The definition of a SDG Number is modified to the following:
The "SDG No." field is for the Sample Delivery Group (SDG)
number. The SDG number is the EPA Sample Number of the first
field sample received in the SDG, except when this would
cause duplication. When several samples are received
together in the first SDG shipment, the SDG number shall be
the lowest sample number (considering both alpha and numeric
designations) in the first group of samples received under
the SDG. If fractions of the same field samples are
scheduled under different turnaround times, thus creating
separate SDGs containing the same sample numbers, a different
sample number shall be utilized in the assignment of the SDG
number for each SDG. If a situation arises where there are
an insufficient number of samples for assignment of SDG
numbers (i.e., 1 sample with a 14 day turnaround and 10
samples for a 21 day turnaround), the Contractor shall
contact SMO for the assignment of a SDG number.
Exhibit B:
Section III/
Part T
The requirements regarding the completion of the Form DC-1
have been modified to include:
• The Contractor shall retain a hardcopy receipt from the
shipping company or a printout of the shipping
company's electronic tracking information if an airbill
is not received.
• The recording of the presence or absence of a cooler
temperature indicator bottle, as well as cooler
temperature has been added to Form DC-1.
• The Contractor shall record any comments in the
"Remarks" column of the Form DC -1.
Exhibit B:
Section III/
Part U
Form DC-2 has been modified to include the delivery of a SDG
Narrative.
The instructions regarding Form DC-2 are revised to include
that the Contractor shall verify and record in the "Comments"
section on Form DC-2 all intentional gaps in the page
numbering sequence (for example, "page numbers not used,
XXXX-XXXX, XXXX-XXXX".)
Page 1-6 of 12
ILM04.1
January 2000
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Exhibit
Section(s)
Revisions
Exhibit D:
Section
Ill/Sample
Preparation
Requirements regarding insufficient volume and multiphase
samples have been added to the SOW.
If insufficient sample amount (less than 90% of the required
amount) is received to perform the analyses, the Contractor
shall contact SMO to apprise them of the problem. SMO will
contact the Region for instructions. The Region will either
require that no sample analyses be performed or will require
that a reduced volume be used for the sample analysis. No
other changes in the analyses will be permitted. The
Contractor shall document the Region's decision in the SDG
Narrative.
If multiphase samples (e.g., two-phase liquid sample, oily
sludge/sandy soil sample) are received by the Contractor, the
Contractor shall contact SMO to apprise them of the type of
sample received. SMO will contact the Region. If all phases
of the sample are amenable to analysis, the Region may require
the Contractor to do any of the following:
• Mix the sample and analyze an aliquot from the
homogenized sample.
• Separate the phases of the sample and analyze one or
more of the phases, separately. SMO will provide EPA
sample numbers for the additional phases, if required.
• Do not analyze the sample.
If all of the phases are not amenable to analysis (i.e.,
outside scope), the Region may require the Contractor to do
any of the following:
• Separate the phases and analyze the phase (s) that is
amenable to analysis. SMO will provide EPA sample
numbers for the additional phases, if required.
• Do not analyze the sample.
No other changes in the analyses will be permitted. The
Contractor shall document the Region's decision in the SDG
Narrative.
Exhibit D:
Section
Ill/Part A/
Nos. 1 and
2
The requirements for the initial sample volume are modified to
allow 50 - 100 mL initial volume. The final volume must equal
the initial volume. Block digesters are permitted.
Page 1-7 of 12
ILM04.1
January 2000
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Exhibit
Section(s)
Revisions
Exhibit E:
Section III
During the contract solicitation process, the Contractor is
required to submit their Quality Assurance Plan (QAP) to the
Contracting Officer (and not the Administrative Project
Officer). Additionally, throughout the performance of the
contract, the Contractor shall send a copy of the latest
version of the QAP to USEPA designated recipient(s) within 7
days of a request from a USEPA Regional CLP Project Officer.
Exhibit E:
Section IV
During the contract solicitation process, the Contractor is
required to submit their Standard Operating Procedures (SOPs)
to the Contracting Officer (and not the Administrative Project
Officer). Additionally, throughout the performance of the
contract, the Contractor shall send a copy of the latest
version of the SOPs to USEPA designated recipient(s) within 7
days of a request from a USEPA Regional CLP Project Officer.
The second to last paragraph is revised in part to read:
Documentation of the reasons for changes to the SOPs shall
also be submitted along with the SOPs. An alternative
delivery schedule for submitting the letter and amended/new
SOPs may be proposed by the Contractor, but it is the sole
decision of the Contractina Officer to aDDrove or disaonrove
the alternate delivery schedule. If an alternate delivery
schedule is proposed, ...unable to meet the delivery scheudle
listed in this schedule. The CLP Project Officer may grant an
extension of up to 30 days for amending/writing new SOPs. An
extension for amending/writing new SOPs beyond 30 days must be
approved bv the Contractina Officer . Similarilv. an
extension up to 14 days for submission of the letter
documenting the reasons for the changes and for submitting
amended/new SOPs may be approved by the CLP Project Officer;
an extension beyond the 14 days must be approved by the
Contracting Officer. The Contractor shall proceed and not
assume that an extension will be granted until so notified by
the CLP Project Officer and/or Contracting Officer.
Exhibit E:
Section V/
No. 1
The requirement for calibration curves for AA and Cyanide is
modified to require a correlation coefficient of £0.995.
Exhibit E:
Section V/
No. 5
The requirement for target analytes with CRDL £10 in solution
ICSA is modified to include a window of ± IDL when the IDL is
greater than the CRDL.
Exhibit E:
Section V/
No. 13/
Parts a and
b
The requirements for corrective action when the RSD or CV
exceeds 20% and the furnace analytical spike percent recovery
is less than 40% are clarified. The Contractor shall re-
analyze the sample at the original dilution when the RSD or CV
of the initial analysis exceeds 20%. If the furnace
analytical spike percent recovery is less than 40% for the
second analysis, then the Contractor shall perform a 5 - 10
fold dilution of the sample.
Page 1-8 of 12
ILM04.1
January 2000
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Exhibit
Section(s)
Revisions
Exhibit E:
Section VI
The period of time the Contractor has to correct data
deficiencies based on CCS results has been clarified. The
Contractor shall send all data corrections to the Regional
client and SMO within 4 business days.
The fifth paragraph is revised to read:
The Agency may generate a CCS trend report which summarizes
CCS results over a given period of time. The Agency may send
the CCS trend report or discuss the CCS trend report during an
on-site laboratory evaluation. In a detailed letter to the
CLP Project Officer and Contracting Officer, the Contractor
shall address the deficiencies and the subsequent corrective
action implemented by the Contractor to correct the
deficiencies within 14 days of receipt of the report or the
on-site laboratory evaluation. An alternate delivery schedule
may be proposed by the Contractor, but it is the sole decision
of the Agency to approve or disapprove the alternate delivery
schedule. If an alternate delivery schedule is proposed, the
Contractor shall describe in a letter to the CLP Project
Officer and Contracting Officer why it is unable to meet the
deliver scheudle listed in this section. The CLP Project
Officer may grant an extension of up to 14 days for the
Contractor's response to the CCS trend report. Extensions
beyond 14 days must be approved by the Contracting Officer.
The Contractor shall proceed and not assume that an extension
will be granted until so notified by the appropriate official.
ILM04.1
Page 1-9 of 12
January 2 000
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Exhibit
Section(s)
Revisions
Exhibit E:
Section
VII: Part D
The third paragraph is revised in part to read: ...An
alternate delivery schedule may be proposed by the Contractor,
but it is the sole decision of the Agency to approve or
disapprove the alternate delivery schedule...The CLP Project
Officer may grant an extension of up to 14 days for the
Contractor's response letter to the standards documentation
report. An extension beyond 14 days must be approved by the
Contracting Officer. The Contractor shall proceed and not
assume that an extension will be granted until so notified by
the appropriate Agency official.
Exhibit E:
Section
VIII
"Responding to the Data Package Report" is revised in part to
read: ...An alternate delivery schedule may be proposed by the
Contractor, but it is the sole decision of the Agency to
approve or disapprove the alternate delivery schedule... The
CLP Project Officer may grant an extension of up to 14 days
for the Contractor's response letter to the standards
documentation report. An extension beyond 14 days must be
approved by the Contracting Officer. The Contractor shall
proceed and not assume that an extension will be granted until
so notified by the appropriate Agency official.
Exhibit E:
Section IX
#2. Third paragraph and #3. Third paragraph are revised in
part to read: ...An alternate delivery schedule may be
proposed by the Contractor, but it is the sole decision of the
Agency to approve or disapprove the alternate delivery
schedule... The CLP Project Officer may grant an extension of
up to 14 days for the Contractor's response letter to the
standards documentation report. An extension beyond 14 days
must be approved by the Contracting Officer. The Contractor
shall proceed and not assume that an extension will be granted
until so notified by the appropriate Agency official.
#3. Fifth paragraph is revised to read: The Contractor shall
be notified by the Contracting Officer concerning agreement or
disagreement with the proposed remedy for unacceptable
performance. A Contractor may expect, but the Agency is not
limited to, ...
Exhibit E:
Section X
The first paragraph, first sentence is revised in part to
read: "As dictated by a contract laboratory's performance..."
Part D. On-site laboratory evaluation: is revised in Dart to
read:...An alternate delivery schedule may be proposed by the
Contractor, but it is the sole decision of the Agency to
approve or disapprove the alternate delivery schedule... The
CLP Project Officer may grant an extension of up to 14 days
for the Contractor's response letter to the standards
documentation report. An extension beyond 14 days must be
approved by the Contracting Officer. The Contractor shall
proceed and not assume that an extension will be granted until
so notified by the appropriate Agency official.
Page 1-10 of 12
ILM04.1
January 2 000
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Exhibit
Section(s)
Revisions
Exhibit F:
Section
2.1.7
The Contractor's SOP(s) regarding sample receiving shall
include procedures to ensure that the following items are
added to be checked/noted on Form DC-1 by the sample custodian
or designated representative:
• Presence or absence and condition of custody seals on
shipping and/or sample containers,
• Condition of sample bottles,
• Presence or absence of airbills, or airbill stickers,
• Presence or absence of Chain-of-Custody records,
• Presence or absence of Traffic Reports or Packing Lists,
• Presence or absence of cooler temperature indicator
bottle,
• Cooler Temperature, and
• Presence or absence of sample tags.
Exhibit F:
Section
3.1.2
The Contractor's SOPs regarding sample receiving shall reflect
that the laboratory sample custodian or designated
representative is verifying and recording the presence or
absence of a cooler temperature indicator bottle on Form DC-1.
Exhibit G:
The following definitions have been modified:
• Analytical Spike - the spike that is fortified just
prior to analysis by adding a known quantity of the
analyte to an aliquot of the prepared sample.
• Calibration Blank - a blank solution containing all of
the reagents and in the same concentration as those used
in the analytical sample preparation. This blank is not
subjected to the preparation method.
The following definitions have been added:
• Analytical Sequence - the actual instrumental analysis
of the samples from the time of instrument calibration
through the analysis of the final CCV and CCB. All
sample analyses during the analytical sequence are
subject to the QC protocols set forth in Exhibits D and
E of this contract.
• Contract Compliance Screening (CCS) - a screening of
diskette and hardcopy data deliverables for completeness
and compliance with the contract. This screening is
done under USEPA direction by the SMO contractor.
• Contract Laboratory Program (CLP) - supports USEPA's
Superfund effort by providing a range of state-of-the-
art chemical analytical services of known quality. This
program is directed by the Analytical Operations/Data
Quality Center of OERR, USEPA.
Page 1-11 of 12
ILM04.1
January 2 000
-------
Exhibit
Section(s)
Revisions
Exhibit G:
(Cont'd)
• Insufficient Quantity - when there is not enough volume
(water sample) or weight (soil/sediment) to perform any
of the required operations: sample analysis, percent
solids, etc.
• Narrative (SDG Narrative) - portion of the data package
which includes laboratory, contract, case, sample number
identification, and descriptive documentation of any
problems encountered in processing the samples, along
with corrective action taken and problem resolution.
• Quality Assurance Technical Support (QATS) Laboratory -
a contractor operated facility operated under the QATS
contract, awarded and administered by USEPA.
• Sample Management Office (SMO) - a contractor operated
facility operated under the Contract Laboratory
Analytical Services Support (CLASS) contract, awarded
and administered by USEPA.
• USEPA Regional CLP Project Officer - the Regional USEPA
official responsible for monitoring laboratory
performance and/or requesting analytical data or
services from a CLP laboratory.
• USEPA AOC Inorganic Program Manager - the USEPA, OERR
Analytical Operations/Data Quality Center (AOC) official
who manages the CLP Inorganic program.
ILM04.1
Page 1-12 of 12
January 2 000
-------
ATTACHMENT 3
SOW EXHIBIT B - REPORTING & DELIVERABLES REQUIREMENTS
Page 3-1 of 9
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Exhibit B Section I
EXHIBIT B - REPORTING AND DELIVERABLES REQUIREMENTS are provided separately as
a PDF file. This exhibit is amended in accordance with Attachment 1 - Summary
of Changes ILM04.1. The following is provided as an additional amendment,
ILM04.1 to ILM04.0.
SECTION I
CONTRACT REPORTS/DELIVERABLES DISTRIBUTION
The following table reiterates the contract reporting and deliverables
requirements and specifies the distribution that is required for each
deliverable. The turnaround times for Items B through E are 7, 14, or
21 days.
Note: Specific recipient names and addresses are subject to change
during the term of the contract. USEPA Analytical Operations/Data
Quality Center (AOC) Inorganic Program Manager will notify the
Contractor in writing of such changes when they occur.
TABLE 1
Item
No. of
Copies*
Distribution
Delivery Schedule
O
2
U)
d
0
•H
01
a)
ot
2 o
& a.
O a<
Q J
< <->
A. Sample Traffic
Reports
B.2 Sample Data
Package
C.2 Data in
Computer-
Readable Format
D.2 Results of
Intercomparison
Study/PE Sample
Analysis Study
E.2, 3 Complete SDG
File8
3 working days
after receipt of
last sample in
Sample Delivery
Group (SDG).1
XXC days after
VTSR1 of last
sample in SDG.
XXC days after
VTSR of last
sample in SDG.'
XXC days after
VTSR of last
sample in SDG.
XXC days after
VTSR of last
sample in SDG.
X X
Page 3-2 of 9
ILM04.1
-------
Exhibit B Section I
TABLE 1 (Cont'd)
Item
No. of
Copies*
Delivery Schedule
Distribution
o
S
M
C
0
•H
tn
m
u
X o
o< a.
u DU
o J
-------
Exhibit B Section I
Footnotes:
~Deliver to the QATS laboratory as identified in Exhibit B, Section I,
Distribution Addresses.
A The number of copies specified is the number of copies required to be
delivered to each recipient.
BContractor-concurrent delivery to USEPA's designated recipient (e.g.,
QATS) may be required upon request by the USEPA AOC Inorganic Program
Manager. Retain for 365 days after data submission, and submit as directed
within 7 days after receipt of written request by the USEPA AOC Inorganic
Program Manager.
c The number of days associated with these elements will be provided in
the associated laboratory contract document and will also be provided at
the time of sample scheduling by the SMO Contractor.
DThe AOC PM is the Inorganic Program Manager at AOC. The CLP PO is the
USEPA Regional CLP Project Officer in the Region where the laboratory is
located.
1 VTSR (Validated Time of Sample Receipt) is the date of sample receipt
at the Contractor's facility, as recorded on the shipper's delivery receipt
and sample Traffic Report. Sample Delivery Group (SDG) is a group of
samples within a Case, received over a period of 7 days or less with the
same laboratory turnaround and not exceeding 20 samples (excluding PE
samples). Data for all samples in the SDG are due concurrently. The date
of delivery of the SDG or any samples within the SDG is the date that the
last sample in the SDG is received. See Exhibit A for further description.
2 DELIVERABLES ARE TO BE REPORTED TOTAL AND COMPLETE. Concurrent
delivery is required. Delivery shall be made such that all designated
recipients receive the item on the same calendar day. This includes
resubmission of both the hardcopy and diskette deliverable. The date of
delivery of the SDG, or any sample within the SDG, is the date all samples
have been delivered. If the deliverables are due on a Saturday, Sunday, or
Federal holiday, then they shall be delivered on the next business day.
Deliverables delivered after this time will be considered late.
3 Complete SDG file will contain the original Sample Data Package plus
all of the original documents described in' Exhibit B, Section II, Part F
(Complete SDG File (CSF)).
* If required at the time of sample scheduling, the Contractor shall
provide Preliminary Results for the required turnaraound times. Facsimile
or electronic transmittal is acceptable to SMO and the Region. The
Contractor will be notified of the fax numbers or email address(es) at the
time of sample scheduling.
Page 3-4 of 9
ILM04.1
-------
Exhibit B Section I
Footnotes: (Cont'd)
Sample Traffic Reports and SDG Cover Sheets shall be submitted with the
Preliminary Results. The Contractor shall document all communication in a
telephone contact log.
Preliminary Results Delivery Schedule:
If the last sample in the SDG arrives before 5 p.m., the Preliminary
Results are due within the required turnaround time. If the last sample
in the SDG is received after 5 p.m., the Preliminary Results are due
within the required turnaround time beginning at 8 a.m. the following
day.
5 Also required in each Sample Data Package.
6 See Exhibit E for description. Time is cited in calendar days.
Note: As specified in the Contract Schedule (Government Furnished
Supplies and Materials), unless otherwise instructed by the CLP Sample
Management Office (SMO) based on a Regional decision, the Contractor
shall dispose of unused sample volume and used sample bottles/containers
no earlier than SO days following submission of reconciled analytical
data. Sample disposal and disposal of unused sample bottles/containers
is the responsibility of the Contractor, and should be done in
accordance with all applicable laws and regulations governing disposal
of such materials.
Distribution Addresses:
SMO: USEPA Contract Laboratory Program (CLP)
Sample Management Office (SMO)1
2000 Edmund Halley Drive
Reston, VA 20191-3436
Region: USEPA REGIONS: SMO will provide the Contractor with the list
of addressees for data delivery for the ten USEPA Regions.
SMO will provide the Contractor with updated Regional
address/name lists as necessary throughout the period of the
contract and identify other client recipients on a case-by-
case basis.
USEPA AOC Inorganic Program Manager:
Mailing Address: USEPA, OERR Analytical Operations/Data Quality Center
401 M Street, S.W. (5204G)
Attn: CLP Inorganic Program Manager
Washington, DC 20460
1 The Sample Management Office (SMO) is a Contractor-operated facility
operating under the Contract Laboratory Analytical Services Support (CLASS)
contract awarded and administered by USEPA.
ILM04.1
Page 3-5 of 9
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Exhibit B Section I
Fed-Ex/
Overnight Delivery: USEPA, OERR Analytical Operations/Data Quality
Center
1235 Jefferson Davis Highway
Crystal Gateway I, 12th Floor
Attn: CLP Inorganic Program Manager
Arlington, VA 22202
USEPA Regional CLP Project Officer (CLP PO):
SMO will provide the Contractor with the list of addresses
for the CLP POs. SMO will provide the Contractor with
updated name/address lists as necessary throughout the
period of the contract.
QATS: USEPA Contract Laboratory Program (CLP)
Quality Assurance Technical Support (QATS) Laboratory2
2700 Chandler Avenue, Building C
Las Vegas, NV 89120
Attn: Data Audit Staff
2 The Quality Assurance Technical Support (QATS) laboratory is a
Contractor-operated facility operating under the QATS contract awarded and
administered by USEPA.
ILM04.1
Page 3-6 of 9
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SAMPLE LOG-IN SHEET
Lab Name
Page of
Received By (Print Name)
Log-in Date
Received By (Signature)
Case Number
Sample Delivery Group No.
SAS Number
Remarks:
Corresponding
Remarks:
EPA
Sample #
Sample
Tag #
Assigned
Lab #
Condition of
Sample
Shipment, etc.
1. Custody Seal(s)
Present/Absent*
Intact/Broken
2. Custody Seal Nos.
3. Chain-of-Custody
Records
Present/Absent*
4. Traffic Reports or
Packing Lists
Present/Absent*
5. Airbill
Airbill/Sticker
Present/Absent*
6. Airbill No.
7. Sample Tags
Present/Absent*
Sample Tag Numbers
Listed/Not Listed on
Chain-of-Custody
8. Sample Condition
Intact/Broken*/ Leaking
9. Cooler Temperature
Indicator Bottle
Present/Absent*
10. Cooler Temperature
11. Does information
on custody records,
Traffic Reports, and
sample tags agree?
Yes/No*
12. Date Received at Lab
13. Time Received
Sample Transfer
Fraction
Fraction
Area #
Area #
By
By
On
On
* Contact SMO and attach record of resolution.
Reviewed By
Logbook No.
Date
Logbook Page No.
FORM DC-1
ILM04.1
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FULL INORGANICS COMPLETE SDG FILE (CSF) INVENTORY SHEET
LABORATORY NAME
CITY/STATE
CASE NO.
SDG NO.
SDG NOS. TO FOLLOW
SAS NO.
CONTRACT NO.
SOW NO.
All documents delivered in the Complete SDG File must be original documents where
possible. (Reference Exhibit B, Section II F and Section III U.)
PAGE NOs. (Please Check:)
FROM TO LAB REGION
1. Inventory Sheet (DC-2) (Do not number)
2. Cover Page
3. SDG Narrative
4. Inorganic Analysis
Data Sheet (Form I-IN)
5. Initial & Continuing Calibration Verification
(Form IIA-IN)
6. CRDL Standards For AA and ICP
(Form IIB-IN) ;
7. Blanks (Form III-IN)
8. ICP Interference Check Sample
(Form IV-IN)
9. Spike Sample Recovery (Form VA-IN)
10. Post Digest Spike
Sample Recovery (Form VB-IN)
11. Duplicates (Form VI-IN)
12. Laboratory Control Sample (Form VII-IN)
13. Standard Addition Results (Form VIII-IN)
14. ICP Serial Dilutions (Form IX-IN)
15. Instrument Detection Limits (Form X-IN)
16. ICP Interelement Correction Factors
(Form XIA-IN)
17. ICP Interelement Correction Factors
(Form XIB-IN)
18. ICP Linear Ranges (Form XII-IN)
19. Preparation Log (Form XIII-IN)
20. Analysis Run Log (Form XIV-IN)
21. ICP Raw Data
22. Furnace AA Raw Data
23. Mercury Raw Data
24. Cyanide Raw Data
25. Preparation Logs Raw Data
26. Percent Solids Determination Log .
27. Traffic Report
28. EPA Shipping/Receiving Documents
Airbill (No. of Shipments )
Chain-of-Custody Records
Sample Tags
Sample Log-In Sheet (Lab & DC1)
SDG Cover Sheet
29. Misc. Shipping/Receiving Records
(list all individual records)
Telephone Logs
30. Internal Lab Sample Transfer Records &
Tracking Sheets (describe or list)
FORM DC-2-1
ILM04.1
-------
PAGE NOs. (Please Check:)
FROM TO LAB REGION
31. Internal Original Sample Prep & Analysis Records (describe
or list)
Prep Records
Analysis Records
Description
32. Other Records (describe or list)
Telephone Communications Log
33 . Comments:
Completed by (CLP Lab):
(Signature) (Print Name & Title) (Date)
Audited by (EPA):
(Signature) (Print Name & Title) (Date)
FORM DC-2-2
ILM04.1
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