United States
Environmental Protection
Agency
Information Resources
Management
(3404)
SEPA INFO ACCESS
EPA 220-N-94-010
Issue Number 45
September 1994
Library Network Communications
Library Automation or Electronic
Services is There a Difference?
by Jonda Byrd. IMSD, Manager, National Library Network Program
In This Issue .
Libraries have been moving from
manual to automated proeesses for
library services since the early 70's.
Lockheed, DIALOG, Orbit, BRS, and
Medlars were a few of the first -
information retrieval systems accessed
for online literature searching. OCLC
brought automation to cataloging,
interlibrary loans, and acquisitions
increasing productivity and ultimately
information access. Automating single
processes led to the development of
integrated systems such as InMagic or
DataTrek.
In the 90's we started hearing about
electronic library services. Although
automation projects and electronic
library projects are often mentioned
together, they are not the same.
Automation is taking a manual process
and automating it to increase
productivity. An integrated approach
provides simultaneous access to the
information in the various automated
library systems (ALS). An example
would be a card catalog that allows you
to check the shelves for a book or
document, process an interlibrary loan,
and check to see when an order had
been placed for a new journal and
when it would arrive using one single
terminal or access point.
Electronic services and systems
takes information one step further
using any number of internal and
commercial databases that provide
everything from Table of Contents
Services, bibliographic retrieval
systems, comprehensive datasets
(CENSUS), Geographic Information
Systems (GIS), electronic bulletin
board services, databases that reside on
personal computers, and ALS. The
hardware and software that allow
access to all of this range from
Microsoft Word Programs to LAN
installations to the use of INTERNET.
So what is the status of the EPA
Libraries in library automation and in
providing electronic services:
¦ The EPA Libraries vary in degrees
of automation. Most of the EPA
libraries have some form of
automation for the basic services
such as literature searches,
cataloging, interlibrary loans,
circulation and serials management.
Only a few libraries have begun to
integrate these under one system.
(See Region 2's article on page 4.)
Library Automation continued on page 2
Page 2
The IRM Policy Manual
is Now Available on Videotex
Page 2
Notice
Page 3
Bibliofile Circulation System
Page 3
Region 4 Librarians Win Award—
Directorship
Page 4
Automating the Region 2 Library—
As the OPAC Turns
Page 6	|
Automation at ERL-C
Page 6
New WordPerfect Office Mail Group
for Library Patrons
Page
Ongoing Database Searching
Offered at AWBERC
Page 7
Library Automation
Page 8-9
Around the Library Network
Page 10
Bibliographic Sources on Automation
in Libraries and in the Electronic Library
Page 10
Retrospective Conversion—
An Automation Project in Las Vegas
Page 11
Environmental Financing
Via Internet
Page 11
EPA National Catalog and
NCEPI Publications Database
Page 12
Hazardous and Municipal Soud Wast*
Internet Pubuc Access Pilot
Page 13
Bibliographic Sources
Page 14
¦
Water Cycle—Onune
Page 15
Federal AIDS in the Workplace Initiative
Page 15
What can the Library Network
do to Increase AIDS Awareness
Page 15
INFO ACCESS Readership—Thank You
Printed on Recycled Paper

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INFO ACCESS ¦ SEPTEMBER 1994
Notice
The IRM Policy
Manual is Now
Available on Videotex
by Suzanne Annand, Office of Information
Resources Management (OIRM)
The IRM Policy Manual, Directive 2100, is
now available on Videotex. It can he found
under the Policies and Procedures section of
the Videotex menu on All-In-Onc electronic
mail and on the Value-Added Backbone
Service (VABS). The Uniform Rulemaking
Docket Policy is also available in the same
section. So, next time you have to take a look
at Chapter 10 and you can't find that
hardcopy of the Manual, just type vtx at All-
In-One's electronic messaging menu and it's
right at your fingertips.
You can also download or print sections
of the documents by using the All-in-One
scratch pad function. For more information
contact Suzanne Annand at (202) 260-6939
or E-mail Annand.Suzanne. ¦
Library Automation from page I
¦ Most libraries offer some services
electronically such as CD-ROM Networks,
current awareness services, and of course
all provide access to the Online Library
System.
There is considerable activity in the EPA
Library Network in implementing and
developing automated systems and the
development of new electronic products and
services.
In this issue you will find many examples
of the Library Network's journey into the
world of library automation and integration. ¦
Public Information Visitor Center-Washington
Labat-Anderson will take responsiblity for staffing both the Visitor
Center and the Public Information Center Hotline beginning October
3, 1994. The new hours of operation are listed below. For more
information contact Gloris Butler, OIRM at (202) 260-3639.
Visitor Center:
Hours: 10:00 a.m.—4:00 p.m.
Phone: (202) 260-1077
(202) 260-0075
Hotline:
Hours: 8:00 a.m. —5:30 p.m.
Phone: (202) 260-5080
(202) 260-7751
INFO ACCESS
na
INFO ACCESS, a forum to provide information and report on
progress in information management across the Agency, is produced
by the Information Access Branch (IAB) of the Information
Management and Services Division (IMSD), Washington, D.C.,
under the direction of Jonda Byrd, National Library Network
Program Manager. Please send comments and suggestions to: Ann
Dugan (contractor), Network Coordinator, 3404, EPA Public
Information Center, 401 M Street, SW, Washington, D.C. 20460.
Telephone: (202) 260-7762. Electronic mail: Dugan. Ann.
2

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INFO ACCESS ¦ SEPTEMBER 1994
Bibliofile Circulation System
by AWBERC Library, Cincinnati
The AWBERC Library and Records
Management will he implementing a
fully automated circulation system later
this year. The system, Bibliofile
Circulation, provides a more accurate
and efficient tracking of materials
charged in and out of the library.
Bibliofile has the capacity to track
every item, circulating or non-
circulating, held in the library's
collection and in Records
Management.
The Bibliofile Circulation system
was chosen because the library has had
success using one of their systems. The
library's catalog on CD-ROM is
produced by Bibliofile and'serves the
needs of the library and it's patrons
very well. It was also more cost
efficient since Bibliofile already has
the AWBERC library's bibliographic
records in electronic format.
The Bibliofile system was also
chosen because it can double as a
check in and out system for records.
Records will be scanned in and out
with a scanner, instead of the current
manual system. Bibliofile Circulation
monitors the library collection and
patrons' records by reading barcodes.
This will streamline the process of
charging materials in and out of the
library.
Every book, document, and journal
in the collection will be barcodcd. Each
barcode contains the information of a
bibliographic record unique to each
separate item in the library. These
bibliographic records are obtained
electronically from the cataloging
records of the library. Each library
patron will also be assigned a unique
barcode. Bibliofile then scans and
"reads" these barcodes when materials
leave or are returned to the library.
The same features will be used by
Records Management to track their
usage. Inventories will be less time
consuming with Bibliofile. A hand held
scanner can be used to read items
barcoded directly from the library
shelves or roof storage. This eliminates
the process of removing each item from
the collection shelves to inventory.
Records Management can inventory
boxes in storage in the same manner.
Bibliofile Circulation has several
other features that will be useful.
Overdue notices arc automatically
produced when an item is not returned
by an assigned due date. Items can also
be "held" in the system when more than
one patron requests the same item.
These features and others will provide
Records Management and the
Circulation department of the library
with more accurate tracking of
materials. ¦
Region 4 Librarians Win Award—Directorship
Elizabeth A. Bibby (contractor),
Head Librarian/Coordinator at
Region 4, was the 1994 recipient of
the Management Leadership Award.
The Award is presented each year
by the Library Management
Division of the Special Libraries
Association (SLA) to a member
who has demonstrated outstanding
leadership skills in any aspect of
library management. Liz was cited for
using "outstanding human resources
and planning skills to train and
motivate her staff." The 1994
Management Leadership Award
stipend of $750.00 was funded by C.
Berger & Company and the Award
sculpture was provided by the Cargill
Information Center. Both were
presented to Liz during the Division's
Annual Business Meeting lurtcheon at
the SLA Annual Conference in
Atlanta.
Another recent honor you might
not be aware of is that Pat Strougal,
(contractor), the Office of Regional
Counsel (ORC) Librarian, Region ,4
was recently elected Director of the
American Association of Law
Libraries. She assumed her office
during the Association's recent
conference in Seattle.
3

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INFO ACCESS ¦ SEPTEMBER 1994
Automating the Region 2 Library—As the OPAC Turns
by Region 2 Library
The Region 2 Library is a small, but
growing site. Like so many
installations, our internal library
systems (serials control, cataloging,
circulation, etc.) were a hodgepodge of
manual and semi-automated systems,
and our catalog was basically the
microfiche version of the OLS and the
OLS itself. In the summer of 1993,
developing and implementing a fully
integrated library system was more of a
hope than a challenge. Then, due to the
fact that the facility will be moving
early next year into a vastly increased
space, with more public access and
more services planned, and, with the
support of the IRM Branch Chief,
Robert Messina, it was decided to
study, and if possible, implement an
integrated automation system before
we moved. Here is a brief breakdown
of what happened, where we are, and
where we are going.
Step 1—The Vendors
More than 10 vendors were
interviewed, including the big names,
like NOTIS, Winnebago, IME, and
DataTrck, as well as the less prominent
ones. Before we spoke to anyone, we
quizzed our LAN administrator about
our LAN and its foibles, because a
major goal was the implementation of
an OPAC and other information
services to our users on a region-wide
basis. Any system chosen by Region 2
would have to be compatible and in
harmony with Region 2's present and
future automation plans. Using Library
Journal's Automated System
Marketplace as a jumping off point, we
called vendors to feel them out. Many
were eliminated because of price, some
because of system incompatibility, and
some even declined to deal with us
because we were too small!
The summer of 1993 was spent
meeting vendors and having
demonstrations in the library of various
products: in the end we narrowed it to
InMagic, DataTrek and Winnebago.
We also flirted with Lotus Notes, a
system used in EPA for various
applications, but decided against it
because designing the integrated
library applications ourselves would be
too difficult and time-consuming.
Step 2—The Choice
We chose InMagic Plus, a software
program that focuses on tracking and
managing text-based information while
still having the capability to crunch
numbers. Although it is not relational,
two factors stood out: price and
flexibility. Price speaks for itself: our
package including training came to
under $6,000.00. Flexibility was
promised because we could create
databases related to the traditional
library databases, but which could
grow out of our plans for library
expansion. And, unlike Lotus Notes
library applications, InMagic had
already developed applications which
are widely used in libraries and law
firms.
InMagic comes in two versions, PC
& network-based and image-based. It
also has front-end searching software,
called SearchMagic.
Step 3—Implementation
Our goals began with the conversion of
OLS data for NY and Edison for
import into our OPAC; after reviewing
options that included third-party
vendors and OCLC tapes, we decided
to take the OLS-based files run for us
by Jim Mitchell (contractor), OLS
Database Manager, transfer them to my
hard-drive and then run them through
the InMagic Multi-Adaptor before
importing them into the newly created
OPAC. Once done, we would then use
OCLC's export function and InMagic's
MARC adaptor for future cataloging.
InMagic provided the setup and
conversion assistance as part of our
initial package.
This done, we went on to create
Serials, Orders (acquisitions), a Serials
Check-in database, and, most
importantly, special types of databases:
New Acquisitions, Law Library,
Environmental Education, CD-ROM
Information, a Library Services Guide,
Maps, and our projected Region 2
Environmental Information Directory.
All of these would be accessible
from a single menu, alongside our

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INFO ACCESS ¦ SEPTEMBER 1994
OPAC on the Region 2 LAN. Now,
he lore anyone says: "Boy, thai sounds
easy!" here are some hard facts:
1.	It took weeks to get the OLS data
into a format thai could be
acceptable to the InMagic
Mulliadaptor; then, we discovered
that we could not gel the class
number into the proper field
without running a second
conversion. This was successful,
bul took time.
2.	InMagic has some quirks. Touch
that Data Structure and pay the
price! We have had to reload the
database several times due to
changes made (necessary ones!) in
the data structure of (he catalog.
Also, if the updating/importing
function is interrupted for any
reason by a computer problem:
network blips, electrical problems,
power turned off during
maintenance, etc. you get to reload
the database. Reloading is time-
consuming, but one time the entire
database became inaccessible, and
we could not reload. The database
had to be restored from backup
files: due to the double conversion
and modifications the entire process
took days.
3.	The documentation leaves
something to be desired. A librarian
can be shocked at the poor indexing
and cross-referencing. As systems
person found the documentation
better than most, but still
inadequate. InMagic customer
support, which is purchased from a
reseller, also fell short of expected
levels initially. Although we had
planned out what we wanted to do
with the library systems
beforehand, the reps were often too
busy, and sometimes, loo cavalier
to really work with us. To their
credit, a call to InMagic
headquarters produced relief and
relations took a strong turn for the
better.
Step 4—Status Report
All of the above taken into
consideration, we are extremely
satisfied with the product itself. In spite
of the drawbacks, both with the system,
and, initially, with customer support, it
does what we want it to. Here is a
breakdown of what we have done:
Publicly Accessible Databases:
1.	An Online Public Access Catalog
containing the holdings of New
York and Edison, as well as
previously uncataloged material.
2.	Special databases lor the Law
Library, Map Collection, and
Environmental Education
Collections.
3.	A Library Services Information
Guide, giving information about the
Edison and NY libraries: hours,
staffing expertise, the OLS, the
OPAC, reference services, and
other useful info.
4.	A CD-ROM information database
detailing the individual databases
available on the LAN and in the
library, including basic accessing
information.
5.	The prototype Region 2
Environmental Information
Directory. This database will be a
quick search tool available for the
library and the LAN users to
facilitate routing of calls, finding
experts, etc. When completed it will
be unique and will cover city, state
and related environmental groups
as well as EPA in Region 2 . The
New York State Department of
Environmental Conservation sent
us their telephone directory for
inclusion, and we arc designing an
electronic form which will be
transmitted via the LAN throughout
the region. Hopefully this form will
be exported for WP directly into
InMagic without further rckeying!
Internal Databases: We now have
the usual library-type databases:
serials control, including checking
and routing; orders (acquisitions);
and InterLibrary Loan (ILL). We
arc in the process of setting up
Circulation, which will be done as
the initial part of a bar coding
project to take place after the
facility moves early next year.
Despite the lumps and humps, we
have taken the first steps propelling the
Region 2 Library into the 21 st Century!
When the access to this system goes
onto our WP Office Shell in the fall,
Library Services will become readily
accessible on a daily basis to the entire
Region—no more using several
function keys to access Library
Services! The Library will be
accessible from every user's desktop,
and the Library itself will have
streamlined and automated its internal
processes. ¦
5

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INFO ACCESS ¦ SEPTEMBER 1994
Automation at ERL-C
by Environmental Research Laboratory-Corvallis (ERL-C) Library
ERL-C has been using an integrated
library software package for the past
two years. The package is put out by
CASPR, Inc. and is called Library
Works. It has modules lor cataloging,
circulation, serials control, and
acquisitions, and a matching piece of
software called Library Browser that
provides user interlace. Right now
there are between 3 and 4 thousand
records entered into the system,
representing nearly all our books and
serials and our newer technical reports.
Last year we purchased a site license
for Library Browser so that it is
available on the desks of any ERL-C
staff with a networked Macintosh.
We have also established a separate
file into which we input interlibrary
loan records, which gives us better
control over these items. We hope to
purchase an additional site license
which will enable us to establish a file
for the Map Resources Room. This
would allow us to inventory and
catalog our collection of maps,
providing subject and geographic
access to the collection. It would also
simplify our circulation procedures,
and make the collection records
available to ERL-C staff at their desks
through the Library Browser interface.
Another service we provide is the
E-mailing of tables of contents of
journals to our patrons. Tables of
contents are sent to us automatically by
Uncover, and these are forwarded to
interested patrons, who can then come
to the library to review the journal
issues, or ask to have an issue of
interest circulated to them. This
procedure has allowed us to shorten
journal routing lists lor the more
popular journals, as well as providing
the patrons with articles of interest in a
timely manner. Previously, we
circulated entire issues to long routing
lists, and sometimes the issues were not
returned to the library for periods of up
to two years. This system has been well
received by the patrons, who appreciate
the fact that issues are likely to be on
our shelves when they are needed.
We also provide an SDI service to
our patrons using Current Contents on
Disk. Each week when the disks are
received, searches arc run against
saved profiles, and results are sent to
the patrons to alert them in a timely
manner about articles of interest they
might otherwise have missed.
For further information contact
Stephanie Bianchi, ERL-C Library,
at (503) 754-4731. ¦
New WordPerfect Office Mail Group for Library Patrons
by Jeannie Combest, Information Resource Management Division (IRMD), Cincinnati
We have been looking for ways to
get information out to our patrons
about library activities. It was
suggested by Labat-Anderson staff
to setup a WordPerfect Office Mail
Group for library patrons. This
concept fits in well with the
Administrator's push for a paperless
office.
To generate interest, we have placed
tent cards on the library tables, and
placed an announcement on the hall
monitors about the new WordPerfect
Office Group. We asked interested
patrons to call the library and have their
name placed on the group list.
It is the intent of the WordPerfect
Office Mail Group to provide the
members the following benefits:
information about new acquisitions
and services, ability to suggest the
purchase of future acquisitions,
special individualized library
services, e.g. periodic on-line
searches in selected subject areas,
CD-ROM training announcements,
and general updates on library
activities. We anticipate this project
to kick-off in September.

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INFO ACCESS ¦ SEPTEMBER 1994
Library
Automation
Ongoing Database Searching
Offered at AWBERC
by AWBERC Library, Cincinnati
At AWBERC, wc have been using two
electronic systems to send SDI's to
HPA personnel from the reference
desk. Literature searches are done on
Current Contents databases, then
search results are downloaded and sent
to patrons via WordPerfect Office Mail
once per week. AWBERC subscribes
to the CD-ROM versions of
Agriculture, Life Science and Physical/
Chemical Current Contents databases
and the (loppy LAN version of the -
Engineering database. Extensive
searching is facilitated by the CD-
ROM versions which can be searched
in year increments (floppy LAN
versions must be searched in week
increments). By sending search results
via WordPerfect Office Mail, results
can be edited (citations not applicable
can be deleted) and sent back to
interlibrary loan to acquire full copies.
All of this is done without generating
any paperwork.
The following questionnaire was sent out to potentially interested
patrons before the search profiles were set up:
1.	Do you use the Current Contents database now?
2.	Have you used the profile feature?
3.	Would you be interested in a profile to track new research in your area?
a.	Frequency of updates? Weekly	 Monthly	
b.	Abstracts included? Yes	 No	
c.	Section (s) of Current Contents Database to be searched?
Life Sciences	
Agriculture, Biology & Environmental Sci	
Engineering, Technology & Appl. Sci	
Physical, Chemical & Earth Sciences	
d. Describe in one to two sentences the area of interest that you would
like to have tracked.
List any related keywords.
Technical experience and a good
sense of humor are the
ingredients needed to tackle
complex projects like integrated
library systems. The following
thoughts on developing an Online
Public Access Catalog (OPAC)
were provided by Eveline
Goodman (contractor) Region 2
Library. Eveline's article appears
on page 4 of this issue.
A Tale of Torture and
Tribulation
Integrated Library Systems
for Dummies
1001 Ways to Have a
Nervous Breakdown
You Get What You Pay For
OP ACS & Prozac: The New
Duality
Give me Liberty from
Insensitive Vendors

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INFO ACCESS ¦ SEPTEMBER 1994
Around The Library Network
There are a number of library technical contacts that have changed since the last issue of INFO ACCESS. You
should make a note of these changes on your contact lists. Contractor changes are designated with an asterisk*.
Headquarters—Headquarters Library*
Ann Walsh, former Water Librarian has assumed the
duties of Lead Reference Librarian at the Headquarters
Library. A graduate of Catholic University in the MLS
program, Ann has been water librarian since 1993. Ann's
number is (202) 260-3214.
Kim Moriarty will replace Ann Walsh. Kim comes to us
from the Free Library of Philadelphia where she was a
Reference Librarian. She has her MLS from the State
University of NewYork at Albany. Kim can be reached at
(202) 260-8670 or E-mail Moriarty.Kim.
Headquarters—INFOTERRA*
Beth Behrendt is now Head Librarian of INFOTERRA,
replacing Carol Stiles who is returning to Australia with her
husband, Bruce. Beth has been a Reference Librarian for
INFOTERRA for the past two years. Prior to that she
worked at the RTP and OAQPS libraries in North Carolina.
Beth can be reached at (202) 260-5638 or at
behrendt.elizabelh.
Elizabeth McLeod is a new Reference Librarian at
INFOTERRA. She recently received her MLS from
Syracuse and has worked at both the Syracuse University
and American University libraries. Elizabeth may be
contacted at (202) 260-5927 or mcleod.eli/.a.
Kerith McFadden, who is a recent graduate of the
University of North Carolina where she received her MLS.
Kerith is a native of Martha's Vineyard. She can be reached
at (202) 260-3638 or E-mail McFadden.Kerith.
Headquarters—Pollution Prevention
Information Center (PPIC)*
PPIC's new Manager is Rowena Griem. She is a native
of Maryland and has an MLS from Simmons Graduate
School in Boston MA. Rowena can be contacted at (202)
260-1758.
Rowena will be managing a staff of two public
information specialists, Antonio Baskcrvillc and Cello
Souza. Cello was formerly a Library Aide at PIC and brings
a comprehensive knowledge of EPA's information resources
to his new job. The main number at PPIC is (202) 260-
1023.
Headquarters—Pollution Prevention and Toxic
Substances (OPPT)*
Please update your lists to include a name change to
Michelle Cavanaugh. Her number as the TRI librarian stays
the same (202) 260-0568.
The OPPT Library has a new cataloging librarian, Bryan
Wagner. Bryan is a Maryland native with an MLS from
Clarion University, PA. He has experience as a catalog
librarian for the Lewis J. Ort Library at Frostburg State
University and also brings a long history of service as a
contractor to the Federal government. Bryan can be reached
at (202) 260-9775 or Wagner.Bryan.
Headquarters—Public Information Center
(PIC)"
The Public Information Center (PIC) is pleased to have a
new Librarian for Public Access, Michael Lingenfclter.
Michael is a graduate of the University of Pittsburgh and
brings a wide range of library skills to his new position. He
has worked for the past four years at the libraries of the
University of Pittsburgh and has published a number of
articles as a freelance writer. Michael will be in charge of
the ACCESS EPA Project. He can be reached at (202) 260-
2049 or Lingenfelter.Michael.
PIC also has a new Information Aide, Leah Smith. She is
the "new" voice you hear when you call PIC's hotline
numbers, (202) 260-2080 or (202) 260-7751.
8

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INFO ACCESS ¦ SEPTEMBER 1994
Around The Library Network (Cont'd)
Region 1—Boston*
In case you were looking for nelson.margaret, She has
been assigned a new E-mail box name which more closely
matches the one she uses: nelson.peg.
Region 2, New York*
Irene Rouse replaces Henry Fasciani, who transferred to
Records Management. Irene has over ten years of library
experience, most notably at the New York Law Institute.
She will be handling Henry's tasks, ILL, etc., and will be the
backup database administrator lor the Integrated Library
System. Henry can be reached at (212) 264-8940 or E-mail
Library-Reg-2.
Region 4, ORC Law Library*
Sta ff changes: Marci Jones, part-time Records Inventory
Clerk assists in the ORC Library and Records Program.
(404) 347-2335, ext. 2155.
ORC Law Library Project: Using InMagic to develop
online LAN catalog of ORC's library holdings. Each item is
being barcoded to allow for future automated circulation and
maintenance records. This software is also being utilized to
develop an in-house LAN database regarding EPA guidance
housed in various statute compendiums.
News: Pat Strougal of Labat-Andkrson, ORC Librarian,
has been elected to a three year term to serve on the
American Association of Law Libraries Executive Board.
Her term is July 1994—July 1997.
Region 8
Barbara Wagner, Branch Chief, formerly of Region
VIII, became Branch Librarian of the U.S. Geological
Survey Library in Denver. All messages formerly
directed to Barbara should be sent to Linda
Wood worth at (303) 391-6219.
Pat Craven, Head Librarian (contractor) can be
reached at (303) 294-1391.
Region 9*
Karen Sundheim (contractor), Pollution Prevention
Librarian at the U.S. EPA Region 9 Library, will be working
on a special assignment in Djakarta, Indonesia.
During her absence, from August 29th to December
30th, 1994, Region 9 will hire a temporary Pollution
Prevention Librarian.
Watch for Karen's Indonesia reports in INFO ACCESS.
Ada—Oklahoma*
Cynthia Bruno has accepted the position of Head
Librarian in the Robert S. Kerr Environmental Lab
(RSKERL) Library. Cynthia is a native of Oklahoma and
has just completed her course work in a fellowship program
for a Ph.D. in Library Science at the University of
Pittsburgh. If you need to reach Cynthia, her number is
(405) 436-8505 or Bruno.Cynthia.
Cincinnati—AWBERC Library*
Please add Gregory Youngen to your rolodex. Greg is
the new Labat-Anderson Head Librarian in Cincinnati. He
comes to Cincinnati from Oak Ridge Tennessee where he
worked for Labat-Anderson on a contract with the
Department of Energy. He will be a great asset to the library.
Greg can be reached at (513) 569-7992. Fax: (513) 569-
7705 as youngen.greg.
EMSL/LV*
The EMSL/LV has a new fax number, it is (702) 798-
2622 and it's right in the library. Also, we have a new
Librarian Technician, Heather DiGeorge, she replaced Mary
Forrester. Heather handles all the ILL requests. They should
be forwarded to her directly at (702) 798-2646 and
please use the above fax number.
Around the Ubraiy continued on page 14
9

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INFO ACCESS ¦ SEPTEMBER 1994
Bibliographic Sources
on Automation in Libraries and the Electronic Library
by Public Information Center (PIC), Washington
Online Public Access catalogs,
integrated library systems and
electronic libraries have been written
about for more than 15 years. This
issue of INFO ACCESS provides a
bibliography with cites from as far
back as 1984. The articles which are
grouped under two headings, "The
Vision" and "The Reality", can be
found on pages 13-14.
The Vision
There is a 1985 article on the West
Virginia Library Commission Library
Automation Plan—a sophisticated
network of information using the latest
in high tech equipment. An article
written in 1984 talks about videotext
systems, electronic delivery of hard
copy, electronic linkages; and remote
database searching. And this from an
article by Normand D. Stevens entitled
"Library Technology: The Black Box
Syndrome" (In Wilson Library
Bulletin, February 1983). "Ralph
Blasingham, one of the earliest critics
of library automation, observed how
mechanical devices have the habit of
originating more work for
themselves. . . . Technology has not
developed along the lines suggested by
the visionaries nor as quickly as they
thought it would. This is mainly due to
the cost of such schemes. Technology
will continue to improve library
operations, but we should not expect
miracles." These historical citations
were included as background material
to be used in a justification for an
electronic or automated library system.
The problems addressed arc as current
as if they were written today.
The Reality
Much ol the current material addresses
the same issues. The only difference is
that instead of addressing a vision of an
electronic library they arc addressing
the reality of an electronic library. The
visionaries and the soothsayers were
apparently on target when they forecast
what this new technology would mean
to libraries.
The issues that need to be
understood before embarking on an
"automation project" still revolve
around user need, cost, marketing, and
staff training. ¦
Retrospective Conversion—
An Automation Project in Las Vegas
by EMSL-Library, Las Vegas
We are currently in the process of doing a
Retro-Con Project of our EMSL/LV
Documents. This entails searching our in-
house OP AC, LIBPUB. If the document is
in LIBPUB we are set, if it is not we add
the EPA document number and all the
pertinent information to the database and
convert it into machine readable form.
This is so that we will be able to create
and in-house bibliography. In the near
future, we will load the LIBPUB database
into a file and move it into a Procite
database that we just purchased for the
LAN. We are progressing very nicely and
we hope to have this project done by the
end of the Summer or early Fall, then it is
onto the Procite Project, which is still in
the draft/fine tuning stages.
We have also reorganized our
OSWER Collection and are in the process
of creating a WordPerfect file to house
this information for retrieval purposes.
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INFO ACCESS ¦ SEPTEMBER 1994
Environmental Financing Information Via Internet
by EFIN, Washington
Several things are going on
electronically in the world of
environmental financing. Currently, the
Environmental Financing Information
Network (EFIN) Librarian is
undertaking a project to place full-text
Environmental Finance Program (EFP)
publications and Environmental
Financial Advisory Board (EFAB)
advisories on the EPA Public Access
Server.
Alternative Financing Mechanisms
for Environmental Programs will be
the first report available through the
EPA Gopher. This important
publication outlines various alternative
financing mechanism (AFMs) available
to state and local governments. It
describes advantages and
disadvantages of AFMs, their actual
and potential uses, their limitations,
and gives examples of how they can be
used to fund environmental programs.
The EPA Public Access Server address
is gopher.epa.gov.
Meanwhile, the Environmental
Finance Center (EFC) at the University
of Maryland has just announced its
new listserv, Eco-Fund. This
discussion list, for the exchange of
innovative and alternative financing
information, is intended to assist small
communities and other local
governments in their search for funding
for environmental projects. The
Maryland EFC will also be a
"presence" on the new Public Access
Server being developed by the
University's Sea Grant college. To
subscribe to the listserv, send and E-
mail message to:
listserveummdd.umd.edu. In the body
of the message write: Subscribe eco-
fund first_name last_name.
For more information on EFP
publications, EFAB advisories, or the
EPA-sponsored EFCs, contact Illfabe
Urban, EFIN Librarian at (202) 260-
0420, or send and E-mail to library -
efin@epamail.epa.gov. ¦
ANNOUNCEMENTS
EPA National Catalog
and NCEPI Publications Database
by Deborah McNealley, National Center for Environmental Publications 8c Information (NCEPI), Cincinatti
The first edition of the EPA National
Publications Catalog was unveiled July
28, 1994. This catalog was designed to
provide easy access to Agency
publications from program and
regional offices. Over 4,500 titles are
listed by Sponsoring Office,
Publication Title, EPA Publication
Number, and Subject. The subject
section contains 340 different subjects
which were based on keywords from
the title.
To provide ease of access, the
catalog is also available as the NCEPI
database on the On-Line-Library-
System (OLS). To effectively use the
database, it is recommended that you
print the help screen which identifies
the appropriate source from which to
obtain copies of the publications. The
print screen for the database is
identified as  in OLS. This
database is updated bimonthly.
If you need assistance with OLS,
please contact Jonda Byrd, Library
Network Manager, at (513) 569-7183.
Questions relating to the catalog should
be directed to Deborah McNealley,
NCEPI Program Coordinator at (513)
569-7985.
Copies of the catalog were sent to
each of the EPA Libraries. In addition,
copies may be obtained through GPO.
Ordering information follows:
EPA National Publications Catalog,
055-000-00475-7
Mail to: Superintendent of Documents
P.O. Box 371954
Pittsburgh, PA 15250-7954
Fax: (202) 512-2250
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INFO ACCESS ¦ SEPTEMBER 1994
Hazardous and Municipal Solid Waste
Internet Public Access Pilot
by Lisa Hearns, Office of Solid Waste (OSW), Washington
The Office of Solid Waste is pleased u>
announce ihe beginning of an Internet
Public Access Pilot designed to
provide increased public understanding
of, and additional access to, the public
information maintained by the Office
of Solid Waste. Toward that end, we
have provided a select set of
information through the BPA Public
Access Server. The files currently
available are:
¦	The Catalogue of Solid and
Hazardous Waste Publications
(ASCII)
¦	Two Municipal Solid Waste
Booklets (ASCII):
¦	Criteria for Solid Waste Disposal
Facilities: A Guide for Owners/
Operators
¦	Safer Disposal for Solid Waste:
Federal Regulations for Landfills
¦	The Consumer's Handbook for
Reducing Solid Waste (ASCII and
FDF File)
¦	Reusable News Newsletter (ASCII)
¦	"Waste Minimization and
Combustion Strategy" Support
Documentation (ASCII)
In the next two months, we
anticipate adding the following
documents as part of the Pilot program:
¦	Annual RCRA Hotline Questions
and Answers and an Index to the
Hotline's Questions and Answers
(ASCII)
¦	Index to Office of Solid Waste
Proposed Rulemakings (ASCII)
¦	The National RCRA Hazardous
Waste Biennial Report (Based on
1991 Data) (available in
WordPerfect format)
¦	Selected Reports from the
Hazardous Waste Databases
RCRIS and BRS) (available as sell-
extracting PKZIP files)
These items were decided upon
based on their popularity (as
demonstrated by written requests for
information) and their diversity (i.e.,
type of file, anticipated customer base).
These files, as well as files made
available by other Offices and
Programs at EPA, are available both
through Anonymous FTP and Gopher
from: gopher.epa.gov
Through Gopher: From the main
menu, choose "EPA Offices and
Regions"; next choose "Office of Solid
Waste and Remedial Response
(OSWER); next choose "Office of
Solid Waste.
Through FTP: Files are located at
Offices/W aste/RCRA".
The United Stales Environmental
Protection Agency is currently
attempting to encourage all Offices
and Programs to place information
on the EPA public access server
(gopher.epa.gov) for easy "one-stop
shopping" for our customers—the
American Public.
Although many areas of the
Server are currently empty, we
encourage periodic visits to our
Server to find out "what's new". In
addition, we would like to establish
an electronic mailing list to
"announce" new additions to our
Public Access Server. If you wish to
be removed from this list, need to
change the address used for this
message, or have a suggestion
concerning where such
announcements should be sent,
please send an E-mail message to
"osw.pilot@epamail.Epa. Gov". ¦
12

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INFO ACCESS ¦ SEPTEMBER 1994
Bibliographic Sources
by Headquarters Library, Washington
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The Vision
Bailey, Charles W. "Information
Technology and Libraries." Public
Access Computer Systems: The Next
Generation of Library Automation
Systems, 8 (2) June 1989, p. 178-185.
32 rei's.
Blagden, John. "MARC Users' Group
Newsletter." Planning for the
Electronic Library: 2. Match or
Mismatch in Library Automation: Are
the Customers Getting What they
Want?, 86 (1) March 1986, p. 69-73.
table. 2 refs.
Boss, Richard W. "Library Journal."
Technology and the Modern Library,
109 (11)15 June 1984, p. 1183-1189.
Glazer, Frederick J. "Library Journal."
That Bibliographic Highway in the
Sky, 110 (2) 1 February 1985, p. 64-
67. illus.
LaRue, James. "Wilson Library
Bulletin." The Electronic Hermit:
Trends in Library Automation, 62 (6)
February 1988, p. 24, 26, 28, 30, 109.
Shaw, Ward; Culkin, Patricia B. "In:
Annual Review of Information Science
and Technology, Volume 22." 1987.
Systems that Inform: Emerging Trends
in Library Automation and Network
Development, p. 265-292. 116 refs.
Stevens, Norman D. "Wilson Library
Bulletin." Library Technology: The
Black Box Syndrome, 57 (6) February
1983, p. 475-480. illus. 10 refs.
The Reality
Butler, Brett. "Library Hi Tech." The
Electronic Library Program:
Developing Networked Electronic
Library Collections, 9 (2) 1991,
p. 21-30. illus. 17 refs.
Cabral, Maria Luisa. "Electronic
Library." Collaboration in the
Creation of National Bibliographic
Resources, 10 (2) April 1992, p. 93-
95.
Engle, Mary E. "Reference Services
Review." Electronic Paths to Resource
Sharing: Widening Opportunities
through the Internet, 19 (4) 1991,
p. 7-12. 62. table. 9 refs.
Gillman, Peter. "Integrated Information
Systems." Library and Information
Research News, Summer 1993, vl6,
n57 p. 20.
Gorman, M. "Cataloguing Australia."
A New Golden Age?, 17 (3/4)
September/December 1991, p. 128-34.
Hoadley, Irene; Schmidt, Sherrie.
"Journal of Library Administration."
Beyond Tomorrow: The Scholar,
Libraries and the Dissemination of
Information, 14 (2) 1991, p. 103-113.
7 refs.
Hoey, Peter O.N. "In: Online
Information 91. Proceedings of the
15th International Online Information
Meeting, London, 10-12 December
1991." Information/Library Service
Delivery Over a Heterogeneous
Microcomputer-based Local Area
Network, p. 487-497. illus. table.
Jacobson, Trudy E., "Merging Critical
Thinking and the Electronic Library: A
Visionary Perspective of SuperPAC,
An Enhanced OP AC." Research
Strategies, Summer 1993, vll, n3,
p. 138.
Lee, Newton S. "Information
Technology and Libraries." Multimedia
Visualizer: An Animated Object-based
OP AC, 10 (4) December 1991,
p. 297-310. illus. 5 refs.
Bibliographic Sources continued on page 14
13

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INFO ACCESS ¦ SEPTEMBER 1994
Around The Library Network (Cont'd)
EMSL/LV* (cont'd)
Please remember we are now contracted with CSC so our E-mail addresses
are prefixed with cscrre(">vegasl. las.epa.gov, if sending mail across the vax or
cllis.rose will get to me as well. II you have any further questions, feel free to
send an E-mail or call (702) 798-264X.
ERL—Corvallis Oregon*
ERE Corvallis lias an expanded contract, now including stalling of the Map
Resources Room at ERL-C. We welcome Donavan Reves as tlie Records
Management Specialist I. Donavan has a degree in Cartography. He has four
years experience as assistant to the Map Librarian at Oregon State University and
at Southwest Missouri State University. In addition to staffing the Map Resources
Room at HRL-C, he will also be maintaining the ERL-C Bibliography and
responding to document requests. Donavan can be reached at (503) 754-4341.
Seattle—Washington*
Barbara Lindeman-Orr is the new Head Librarian in Seattle. She can he
reached at (206) 553-1841.
* Indicates contractor site changes
Water Cycle—Online
by Gloria Posey, Office of Water, Washington
The Office of Water's Librarian, Kim Moriarty (contractor), does a monthly
newsletter entitled "OW Water Cycle" and it is now distributed via
electronically on the Office of Water Management (OWM) LAN and also on
the NonPoint Source (NPS) Bulletin board. We also cut printing of this from
900 to 300 copies. This was also one of our paperless campaign strategies.
To subscribe to the OW Water Cycle online or in hard copy contact Kim at
(202) 260-8670 or E-mail Moriarty.Kimberly.
Bibliographic Sources from page 13
McClintock, P. J. "Information
Technology and Libraries."
Community Information and
Automated Library Systems, I I (4)
December 1992, p. 399—403.
Millsap, Larry and Ferl, Terry Ellen.
"Search Patterns of Remote Users: An
Analysis ol OPAC." Information
Technology and Libraries, September
1, 1993, v 12, n3, p. 321.
"OPAC Directory 1993: An Annual
Guide to Online Public Access
Catalogs and Databases." Information
Intelligence and Online Libraries, May
1993, vl I, n5, p. 12.
Penniman, W. D. "Library Hi Tech."
The Library of Tomorrow: A Universal
Window Serving, 10(4) 1992, p. 23-6.
refs.
Poulter, A. "Aslib Information." The
Virtual Library: Virtually a Reality?,
21 (4) April 1993, p. 159-60. refs.
Saffady, William. " Integrated Library
Systems for Minicomputers and
Mainframes: A Vendor Study-Part I."
Library Technology Reports, January
1, 1994, v30, nl, p. 5.
Steinberger, Naomi M, "A Bilingual
Integrated Library System." Library Hi
Tech, 1994, vl2n2, p 93.
Uricchio, William. "From Card
Catalog to OPAC Using CD-ROM to
Cross the Great Divide." Computers In
Libraries, January 1993, vl3. nl, p 16.
14

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INFO ACCESS ¦ SEPTEMBER 1994
Federal AIDS in the Workplace Initiative
Background
On September 30, 1993, President
Clinton issued an Executive
Memorandum to all Departments and
agencies regarding AIDS in the
Federal workplace. This directive and
the subsequent memorandum I'rom the
Office of the National AIDS Policy
(ONAP) outline the significant
components of an effective HIV/AIDS
education program within the Federal
government. These requirements
include the following:
1)	Participation in World AIDS Day
(1993 and 1994)
2)	Development of a workplace
policy;
3)	Training for managers to comply
with the Federal Rehab Act;
4)	Prevention training (AIDS 101) for
all staff and on-site contractors.
The above requirements should be
met by December 1, 1994. Quarterly
reports are due to ONAP beginning on
December 15, 1993.
The intent of the Presidential
Directive is to initiate an HIV/AIDS
program that will continue in the long-
term. It is essential, therefore, to
implement a strategy that will facilitate
continued cultural change regarding
HIV/AIDS within the Agency beyond
1994. More specifically, our goal must
be to promote and maintain the
following:
¦	Awareness of HIV/AIDS;
¦	Understanding of HIV transmission
routes and prevention methods;
¦	Reduction of fear by emphasizing
that HIV is not spread through
casual contact;
¦	Sensitivity to those employees
living with HIV/AIDS;
¦	An Agency policy which will
enable persons living with HIV to
work as long as possible.
What Can the
Library Network
do to Increase
AIDS Awareness
Libraries are a great place to
present or distribute free
information. Please let us know
what your library, is or will be
doing to increase AIDS
awareness.
INFO ACCESS Readership-Thank You
As INFO ACCESS finishes up its fourth year of publication, we would like
to thank all of our readers. We appreciate our readership and welcome your
comments and suggestions. Please direct any comments you might have to
JondaByrd
National Library Network Program Manager
26 West Martin Luther King Drive
Cincinnati, Ohio 45268
Phone: (513) 569-7183
E-mail: byrd.jonda
15

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