^SmartWay"
Transport Partnership
U.S. ENVIRONMENTAL PROTECTION AGENCY
SmartWay Transport Partnership
Carrier FLEET Model User Guide
Welcome to the SmartWay Transport Partnership! The User Guide will introduce you to the SmartWay Carrier
FLEET Model. FLEET is an acronym for: Freight Logistics Environmental and Energy Tracking
Performance Model.
What is the FLEET Model and why am I filling it out?
The FLEET model is the measurement tool that EPA uses to demonstrate the beneficial actions that companies
are taking to save fuel and reduce emissions.
The Carrier FLEET model:
Is a required part of Carrier Partner's participation in the SmartWay Transport Partnership.
Is a multifunctional tool that many SmartWay Partners find very useful to help them optimize their fleet
performance
Helps you track your fleet's fuel economy and will provide you with estimates of how much carbon
dioxide, harmful oxides of nitrogen, and particulate matter emissions your company can prevent from
entering the atmosphere through your actions.
Tracks your baseline performance and also helps you plan what you want your fleet to look like in the
future.
Can be used as a simple cost benefit evaluation tool for choosing what new technologies you may want
to add to your truck specifications.
This user guide will walk you through the FLEET model and answer many of your questions. If you have a
question that is not answered here, please feel free to contact your SmartWay Representative.
FLEET Model Components
The main parts of the FLEET model are identified on the tabs at the top of the opened worksheet.
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Carrier Information tab: This section simply collects some basic information about your company.
Current Fleet Evaluation and Current Fleet Summary tabs: These sections are used to determine
your baseline performance level, and summarize the results. Once these sections are completed the
Model is sent via e-mail to your EPA SmartWay Representative for review. You will then be
recommended to Partner status.
Action Plan Evaluation and Action Plan Summary tabs: These sections are used to project and plan
what your fleet will look like in three years and is filled out once your FLEET model is approved by
your SmartWay Representative. When you are finished with the Action Plan you will send this to
your SmartWay Representative who will review it and work with you to make sure you are making
as many cost effective improvements as possible.
Annual Update and Annual Update Summary tabs: These sections help you track your annual
progress toward the goals you set in your Action Plan. As its name indicates, the Annual Update is
filled out once per year after you have established your goals in your completed Action Plan.
Annual updates should be sent to your SmartWay Representative so they can see your progress
toward your goals you developed in your Action Plan and are required deliverables to remain in
good standing as a SmartWay Partner.
The Print tab allows you to print the entire FLEET Model. This can be up to 60 pages long,
depending on your selections.
The Import from Version 1C tab is for use ONLY DO NOT USE THIS TAB.
The Zip File for Mailing tab is for internal use only. Do not zip files for e-mailing to the EPA.
These files will not penetrate the EPA fire wall.
The Show Video Overview of Tool tab has been disabled.
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version^ SmactWayTRANSPORT Carrier Information
1. CONTACT INFORMATION Fr
int This Page
a. Please fill in the following general company information about your company. b. Please identify a primary contact.
Company Name!
Address;
City!
State!
Zip!
| Company Contact
Title!
Phone!
Email Address!
Web address;
SCACCode! !
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Let's get started on evaluating the baseline performance of your fleet!
Opening & Closing the FLEET Model
In order to open the FLEET model in Microsoft Excel, Macros must be enabled on your computer or certain
features within the model will not work properly.
1. Open the Model.
2. Click on Enable Macros. You are now ready to begin entering your fleet's data.
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1. Click on Tools on your toolbar.
2. Scroll down to Macros
3. Choose Security
4. Choose Medium. This security setting will allow macros to run in Excel.
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6.
Close the FLEET Model and exit Excel.
7. Re-launch Excel and you should be able to open your FLEET Model.
Filling in Carrier Information, Current Fleet Evaluation
and Current Fleet Summary
Please Note:
Users need only enter information in the cream-colored or yellow cells. The green and
gray cells contain formulas that perform calculations and give totals for the data you
are entering.
There are also notes embedded in the Model that help define terms. Run your cursor
arrow over little corner red triangles for these helpful hints.
It is helpful to use the Excel "Insert Comment" feature (right click of mouse) to record
for your reviewer, how your data was summarized. For instance: 50 trucks x 10
hours/day x 300 days/year. Typing notes in cells will assist you when you complete
your Annual Updates.. .you 'll know exactly how last year's data was calculated.
When you are new to the Partnership and filling out the FLEET Model for the first time, you need to
complete Carrier Information (See Tab) and Current Fleet Evaluation (See Tab ). Once these are completed,
send the model via e-mail to your so that they may review it, approve it and recommend that your company be
a SmartWay Partner.
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3 1. CONTACT INFORMATION Print This Page
4 a. Please fill in the following general company information about your company. b. Please identify a primary contact.
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7 Address
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9 State'
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11 Web address
12 SCACCode
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Title
Phone
FaK
Email Address
Tab 1: Carrier Information
Section 1: Contact Information
1. Enter Company Name and all information below, including the SCAC code.
2. Enter Company Contact and all information below.
Section 2: Fleet Information
1. Complete:
a. Indicate the number of straight trucks, tractors and trailers operated by your company.
Percent ownership will determine how we classify your fleet.
b. Indicate trailers types.
c. Indicate the percentage of fleet operating in each mode.
d. Indicate the commodities carried by your fleet.
e. If applicable, indicate the percentage of total freight operations of your company, parent
company, or a subsidiary represented by the fleet entered into this model.
Tab 2: Current Fleet Evaluation
The Current Fleet Evaluation is a detailed list of your current fleet characteristics based on the most recent
complete 12 months reporting data. This section of the model will generate your SmartWay Fleet score (in
Current Fleet Summary section) that determines whether or not you may immediately use the SmartWay logo.
Note: Even though you may qualify for the SmartWay logo with a qualified FLEET Model performance score,
your Action Plan must be completed before the logo will be available to you.
There are three sections to the Current Fleet Evaluation that need to be completed.
STEP 1: General Information about Your Existing Fleet. Remember to split your fleet between
straight trucks and tractor-trailers (combination trucks) and between trucks on short haul (predominately
urban miles) vs. long haul (predominately highway miles) routes.
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1. Enter the evaluation base year. The base year should be the most recent calendar year for which
you have 12 reporting months of data.
2. Enter the numb er of trucks.
3. Enter average miles per truck per year.
4. Enter total fuel consumption in gallons.
5. Enter average payload. Under the average payload per trip, please include the average round trip
payload (that is, total tons carried, divided by the total number of trips, equals average payload
per trip) NOT one-way payload or Gross Vehicle Weight (GVW).
6. Enter the average idling hours per truck, per year.
Please note: The average idling hours per truck asked for here... are actual recorded idling hours
from Engine Control Module (ECM) or other on-board computer reports. If these reports are not
available, then estimated idling hours may be calculated, based on the duty cycles of the trucks in
your fleet.
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STEP f: General Information About Your Existing Fleet:
For which year are you estimating the environmental performance of your fleet? | 2OO6
2006
Long
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Idling
Hours
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If your company uses Alternative Fuel, click on the cell(s) labeled Alternative Fuel and another
spreadsheet will open, enabling you to record your alternative fuel use.
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Alternative Fuel Worksheet
Current Fleet
When the spreadsheet is opened, you will see drop-down menus with different types of CNG and
Biodiesel. Click on the appropriate mixed-fuel. (See below)
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Then, enter all data in the row: Total # of trucks, Average Miles per truck per year, etc.
When you are finished with the Alternative Fuel Worksheet, click on the box labeled "back to Current
Fleet Evaluation." To take you back to the main Model.
Scroll Down to STEP 2: Specific Age and Class Assessment of Your Existing Fleet.
STEP 2: Specific Age and Type Assessment of Your Existing Fleet by Engine Model Year.
1. Click on diesel, gasoline or CNG (etc.), depending upon the fuel type(s) used to power your
fleet. Most carrier fleets are diesel.
2. This opens up the table that will allow you to enter, in the first column, the total number of
trucks by engine model year. You will then enter the average annual miles by truck class (top of
table, yellow row) and number of trucks by engine model year and class. This identifies the
emission performance capability of the engine. And, the 2007 engine cell will be applicable until
2010 engines are introduced. (If table does not appear, you may not have enabled the macros in
Excel.)
3. Depending on your fleet, you may be required to complete more than one fuel usage type.
4. Once you have entered your fleet information by age and class, click on the Calculate
button at the bottom right side of the table to complete the Particulate Matter (PM) and
Oxides of Nitrogen (NOx) emissions savings.
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A
Carrier
Information
B
Current Fleet
Evaluation
c
Currant Fleet
Summary
D
Action Plan
Evaluation
E
Action Plan
Summary
Fleet Efficiency Evaluation
F G H I J K L
Annual Update Annual Update prin( Zip File for
Evaluation Summary Mailing
0 gallons
STEP 2: Specific Age and Type Assessment of Your Existing Fleet:
(This step allows you to create fJOx and PM estimates fof your fleet)
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Summary Evaluation Summary Evaluation Summary Mailing
Fleet Efficiency Evaluation o gallons
STEP 2: S
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aeciY/c Age and Type A ssessment of Your Existing Fleet:
(This step allows you to create AiOv and PM estimates ioi your fleet)
Diesel Powered Vehicles
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Please note: "Model Year" refers to the ENGINE Model Year.
Scroll down to STEP 3: Evaluation of SmartWay Strategies in Your Existing Fleet
STEP 3: Evaluation of SmartWay Strategies Integrated into Your Existing Fleet
Enter your data in the appropriate yellow or cream-colored cells. After you enter your information,
you'll notice CO2, Nox and PM numbers appearing in the green cells. These will automatically be
transferred to the Carrier Fleet Evaluation Summary and contribute to your SmartWay score.
Helpful Hint: For every cell you enter calculated data into, please Excel's INSERT COMMENT
feature (right click of mouse) to record how you arrived at the number you are entering in that cell.
The comment could include your data source, a department head, their phone, comments. This is a
tremendous help when Annual Updates are due.. .and you haven't touched this spreadsheet for 12
months. (The comments in the Evaluation tab do not copy to Annual Update nor the Action Plan. To
read them, you will need to go back and forth between the tabs when you want to reference the notes.)
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Idling Hours
2006 Baseline
FM Step 3
2006 Baseline
Enter the total = of
HOURS each idling
control strategy was
used:
Show Video Tutorial
SmartWay Truck Idling Control Strategies
Combination Trucks
Straight Trucks
Default h Ilin i
Hours
Direct Fired
Heater
Auxiliary
Power Unit
Help
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Truck Stop
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Long Haul
Idling Mrs.
Saved
In 2006
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Idling Control Strategies:
Note: This is the area of the spreadsheet where you will enter idling hours saved by using a certain
idling technology or strategy for an entire 12-month period.
1. To enter data into the spread sheet, click on the Idling Control Strategies box, in the above
spreadsheet.
2. Then, enter the number of idling hours saved by each idling technology or strategy.
2/26/2008
NOTE: There is a calculator tool to help you formulate reasonable saved hour estimates.
Just click on "Help Calculating Idling Hours Saved" and a window will open for you to plug
in your numbers.
Example for Direct Fired Heater (DFH):
100 Trucks x 10 hr.s/day x 300 days/year (Days in your operating year) = idle hrs. saved per
year using a Direct Fired Heater = 300,000 hours saved using a DFH.
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3. To exit, click on the same box.
Definitions of Idling Control Strategies:
Direct Fired Heaters or bunk heaters, are devices that can reduce idling by providing in-cabin
heat for drivers in cold temperatures. These are usually used in the months of November through
end of March (Approximately 181 days182 in leap years.)
Auxiliary Power Units (APUs) are a combination of a small heater, a compressor for air
conditioning and an alternator used to provide heat, air conditioning, power for household
electrical devices and engine heat. These can be used all year long, for heating and cooling.
Truck Stop Electrification (TSE) are systems at truck plazas that allow drivers to draw
electrical power and usually, heating, cooling, telecommunication and Internet hookups from a
ground source.
Driver Tag Teams involve one driver going from point A to point B, where a second driver
takes truck from point B to point C. Because of the driver switch, overnight idling is not
necessary.
Double (Team) Drivers are two drivers in the cab instead of one. This allows for continuous
movement of freight, eliminating the need for overnight stops and idling. Once the first driver
reaches their maximum allowed drive time, the second driver takes over while the first driver
rests/sleeps in the sleeping berth.
Engine Shutdown can be as simple as a corporate "shut down" or "no idle" policy, or it can be
more complex with the use of electronic devices or software encoded onto the engine control
chip to automatically shut the truck engine down.
This is where you can record hotel stays and Pre-Pass for your drivers, as well.
Other cannot be used to enter data for strategies your company uses to reduce idling. (This area
is not operational in this Model version.) These need to be entered in the Miscellaneous area of
the Model. Be sure and tell your SmartWay Representative about ANY other thing you are
doing to reduce idling...we are here to recognize your efforts to save fuel.
Aerodynamic Devices: Combination and
Aerodynamic Devices: Single Unit Trucks and Step Vans/Package Delivery Vans
1. To enter data into the spread sheet, click on the Aerodynamic Devices box for your
type(s) of truck.
2. Enter the total number of trucks utilizing each strategy for the most recent calendar year
for which you have 12 months of data.
3. Click on the same box to exit.
Definitions of Aerodynamic Devices
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Note: You may run your cursor over the red triangles in the upper right-hand corner of device listed for
the same definitions that are outlined below.
Aero Profile Tractor generally has a short, streamlined hood with aerodynamic contouring with
slightly angled grill and an exhaust pipe that is usually behind the cab rather than along the side.
Cab-Over-Engine Tractor positions the driver seat over the engine. There is no front hood on
these tractors.
Integrated Cab Roof Fairing is usually an original equipment manufacturer (OEM) component
that extends from the front windshield of the truck to the rear of the cab with enclosed sides that
line up with the side of the cab.
Cab Roof Fairing is an OEM component or an after-market-add-on, this fairing extends
partially over the cab of the truck with enclosed sides.
Cab Roof Deflector is a straight piece of plastic or fiberglass that extends from the top of the
cab at an angle. It usually has open sides and may be retractable.
Cab Side Fairing extends downward from the base of the cab between the wheels of the tractor,
covering the open space and streamlining the fuel tank(s). Most cab side fairings have steps to
reach the cab that are molded directly into the fairing.
Cab Air Dam Front Bumper is a rounded bumper that improves airflow within the engine
compartment as well as under-cab airflow. It is usually plastic and the same color as the cab,
rather than the vertical chrome bumpers on more traditional tractors.
Cab Aerodynamic Mirrors are mirrors with rounded casings on the front that eliminate flat
surfaces. They are usually black or colored plastic rather than the flat-backed, chrome mirrors
on more traditional tractors.
Trailer Gap Reduction is achieved by adding either a cab and/or a trailer gap reducer:
> Tractor cab extenders are vertical additions to the rear sides of the tractor that fan out
slightly and reduce the space between the tractor and trailer.
> Trailer gap reducers are usually rounded additions to the sides and possibly top of the
front of the trailer that also reduces the gap between the tractor and trailer.
Trailer Side Skirts, or trailer fairings, extend down from the bottom of the trailer to cover part
of the open space between the tractor and the rear wheels.
Nose Cone is a rounded deflector attached to the front of a straight truck or box van that extends
slightly over the cab of the truck. These devices may also be known as aerodynamic bubbles.
The Nose Cone is listed in Single Unit Trucks and Step Van/Package Delivery Vans Areas
ONLY.
Flat Bed Trailer Tarps properly drawn over irregularly-shaped loads can improve airflow and
decrease wind resistance to improve fuel economy.
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Trailer Tail is an addition to the rear of the trailer used to reduce aerodynamic drag. Some
versions attach to the rear sides and top of the trailer and others, are additions that can cover the
entire back side (boat tails).
Tire Technology
1. To enter data into the spread sheet, click on the Tire Technology box.
2. Enter the total number of trucks using each strategy for the most recent calendar year for
which you have 12 months of data.
3. Click on the same box to exit.
Definitions of Tire Technology
Single Wide-Base Tires and wheels are lighter than two standard tires and wheels. Weight
savings of 800 to 1,000 pounds can improve fuel economy by reducing rolling resistance and
tractor tare weight (empty weight). For tankers, they can improve safety and stability of the
trailer by lowering the center of gravity. Wide-base tires can be retreaded.
Automatic Tire Inflation: this device automatically monitors tire pressure and provides
pressurized air when tires need it, on a continuous basis. Proper tire pressure reduces rolling
resistance, increases fuel economy, and reduces tire wear and chance of tire failure. Air may be
supplied from a hub-mounted compressor or from a central air supply driven by the truck's air
brake compressor. If only trailers are equipped, the "proportional rule" applies, i.e., if 50% of
trailers are equipped, only 50% of trucks can earn fuel-saving credit in the Model.
Input truck numbers for automatic tire inflation if there is EITHER an automatic tire
inflation system installed on the tractor/trailer, or a regularly enforced maintenance system
in place that guarantees proper tire inflation. If there is a policy, all the trucks in the fleet
can earn fuel-saving credit.
Other could be low-profile or low rolling resistance tires that have shown to increase truck fuel
economy. This information needs to be input in the Miscellaneous section of the Model, as cells
in this area do not calculate savings. This cell is not operational.
Weight Reduction refers to components that reduce the tare weight of the tractor. Down-sizing
to a smaller engine can provide significant savings. Components like wheels, axle hubs, fuel
tanks and the cab frame made of lighter weight materials like aluminum reduce tare weight, as
well. Trailer weight savings could also be added here.. .proportional, up to the number of
tractors.
1. To enter data into the spread sheet, click on the Weight Reduction box.
2. Enter the truck numbers and the reduced vehicle weight in POUNDS utilizing this
strategy for the most recent calendar year for which you have 12 months of data.
3. Click on the same box to exit.
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Advanced Lubricant Technology is low friction engine and drive train lubricants known as synthetic
engine oil and synthetic transmission and drive train lubricants reduce wear and increase maintenance
intervals. These technologies can improve fuel efficiency by as much as three percent by reducing
friction.
1. To enter data into the spread sheet, click on the Advanced Lubricant Technology box.
2. Enter the total number of trucks utilizing this strategy for the most recent calendar year
for which you have 12 months of data.
3. Click on the same box to exit.
Engine and Truck Upgrades include direct drive transmissions and single axle trailers. Direct drive
transmissions have higher gear ratios that provide a quicker, more powerful start and would be good for
stop-and-go operations. Single axle trailers weigh less and have less tire rolling resistance due to fewer
tires in contact with the road.
1. To enter data into the spread sheet, click on Engine and Truck Upgrades box.
2. Enter the total number of trucks utilizing this equipment that for the most recent calendar
year for which you have 12 months of data.
3. Click on the same box to exit.
Trailer Strategies include the use of larger capacity trailers which free up tractors and drivers for other
revenue generating loads. Additionally, double and triple trailers may be an effective method of moving
a larger amount of freight with a single tractor and driver. (Note: Infilling this section out, know that
the percentage of trailers accounted for should equal 100% for all tractor/trailer combinations in
your fleet.}
1. To enter data into the spread sheet, click on the Trailer Strategies box.
2. Enter the PERCENTAGE of these trailers that were used for the most recent calendar
year for which you have 12 months of data. (Again, this should total 100%.)
3. Click on the same box to exit.
Speed Management Policy can be implemented with little or no cost. The most effective programs
combine engine controls with driver training and incentives. Reduced highway speeds can dramatically
improve fuel efficiency. A long haul truck that reduces its speed from 70 miles per hour to 65 miles per
hour can improve fuel efficiency by approximately five percent. SmartWay gives credit for truck speeds
controlled from 55 miles per hour to 65 miles per hour.
1. To enter data into the spread sheet, click on the Speed Management Policy box.
2. Enter the total number of trucks next to the appropriate speed for the most recent calendar
year for which you have 12 months of data.
3. EPA also can give credit for governed speed management under 70 mph, but over 65
mph, in the Miscellaneous section of the Model.
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4. Click on the same box to exit.
Intermodal Shipping combines the flexibility of truck transport with efficiency of rail transport.
Intermodal services offered include trailer-on-flat car (TOFC), container-on-flat-car (COFC) and
intermodal-specific trailer chassis. Over long distances, intermodal can cut overall fuel use by 65%, as
compared to truck-only moves.
1. To enter data into the spread sheet, click on the Intermodal Shipping box.
2. Enter the total NUMBER of intermodal trips (See trip definition below) and average
trip length ( See below) utilizing this strategy for the most recent calendar year for
which you have 12 months of data.
3. Enter Rail types used. Percentage of type used should total to 100%.
Intermodal Definitions
One intermodal trip = Number of trailers or trailer equivalents (53ft.) you ship by rail
(Regardless of the number of trains used.)
Average trip length = Number of rail miles plus dray age miles at each end,
Rail type: Average = Mixture of freight cars only.
Rail type: Mixed Freight = Passenger and freight cars on the same train.
Rail type: Double Stack = One trailer on top of another.
Rail type: TOFC = Trailer on Flat Car.
Enter Rail Type totaling 100% in cells C678, C679 and C680.
4. If your data supports it, Column F default values can be changed.
4 Click on the same box to exit.
Hybrid: Diesel-Electric has two power sources, the diesel engine and an electric motor with a battery
pack. The electric motor provides a power boost when needed for acceleration, climbing hills, etc. The
electric motor captures energy that would otherwise be lost when braking and uses it to recharge the
battery pack. Hybrid vehicles are best used in stop-and-go applications such as pickup and delivery and
parcel delivery operations. Currently, the Model accommodates hybrid models ranging from years 2000
through 2007.
1. To enter data into the spread sheet, click on the Hybrid: Diesel-Electric box.
2. Enter the total NUMBER of units and fuel economy, mpg, utilizing this strategy for the
most recent calendar year for which you have 12 months of data.
3. Click on the same box to exit.
Reflashing is reconfiguring the engine control chip with new software that recalibrates the tractor
engine. This recalibration lowers nitrogen oxide (NOX) emissions by slightly modifying the combustion
parameters within the engine. This procedure is performed at no cost to the truck owner for engines
purchased between the years of 1994 and 1998 from: Caterpillar, Cummins, Detroit Diesel, Mack,
Renault, Navistar/International and Volvo.
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1. To enter data into the spread sheet, click on the Reflashing box.
2. Enter the total NUMBER of trucks in model years 1994-1998 and their average annual
miles that was used for the most recent calendar year for which you have 12 months of
data.
3. Click on the same box to exit.
Miscellaneous includes areas where you can enter fuel-saving strategies that are not listed above and for
which you have tracked fuel savings. Strategies like progressive shifting, driver training, operations
packages like Qualcomm, Xata, etc., driver incentive plans, No-Idling Policies, Pre-Pass, E-Z Pass, low-
rolling-resistance tires (See below.), low profile tires and hotel stays. Talk to your SmartWay
Representative about any other technologies or strategies that you may be able to include in your FLEET
Model. These "miscellaneous" fuel savings can range anywhere from 1-3% or more, if supported by
data, and contribute to your overall fuel and emissions savings. When strategy is unsupported by your
data, your can provide conservative percentage estimates.
Note: Low-Rolling-Resistance Tires
In the SmartWay FLEET model, there are 3 categories under which to log one's use of fuel-saving tire technologies: single wide tires,
automatic tire inflation (ATI), and "other." Single wide tires are the new generation single wide tires, wider than 14", and are used on
the drive and trailer axles, one tire per axle end. ATI is just that, an active system that inflates tires, not a passive tire pressure
monitoring-only system, although ATI systems include tire pressure monitoring. Under "other," at the discretion of the Partner
Account Manager and a SmartWay Partner, fleets that can demonstrate a fuel savings with energy efficient dual tires may take credit
for this fuel savings, with a cap of 2% fuel savings for duals. (The single wide tires fuel savings potential is capped at 3%). Because
of the range in tire performance, even among fuel-saving models, over a number of truck operations, the fuel saving estimates used in
the FLEET model are intended to represent a broad range of trucking fleet applications, and a number of different "energy" tire
models.
For SmartWay-certified trucks, the eligibility criteria are specific to a given individual truck model, so the tire models in this
equipment specification are specific. EPA conducted testing on several tire models, and collected 3rd party test data from a number of
tire manufacturers to develop a list of tires that - if used on the steer, drive, and trailer axles - can provide a 3% fuel savings, relative to
the best-selling tires from the largest three commercial tire OEMs. The following tires meet the equipment specification for a
SmartWay tractor and trailer. These tires are:
Bridgestone
Steer R287, R280
Drive M720, Greatec
Trailer R195, Greatec
Continental
Steer HSL
Drive HDL Eco Plus
Trailer HTL
Goodyear
Steer G395 LHS Fuel Max
Drive G305 LHD Fuel Max
Trailer G316 LHT Fuel Max
Michelin
Steer XZA3, XZA2
Drive XDA Energy, XDA3, X-One XDA
Trailer XTA Energy, XT1, X-OneXTA
As EPA continues to refine its data on tire performance, we may update the FLEET model to require specific tire models, as
we do on the SmartWay designation.
2/26/2008 Page 16 of 25
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1. To enter data into the spread sheet, click on the Miscellaneous box.
2. Enter name of technology or strategy, in cream-colored box labeled "Enter Technology
Name"e.g., nitrogen-filled tires, or driver training.. .Then, in the box labeled "Fuel
Savings % of Enter Technology," immediately below "Enter Technology Name" box,
enter the percentage of fuel saved using that technology or strategy that was used fleet-
wide for the most recent calendar year for which you have 12 months of data.
3. Click on the same box to exit.
PM and NOx Control Technologies (This section is for retrofitted equipment only.)
(See green bar on screen.)
1
2
251
26.2
263
264
2B5
266
267
268
269
270
271
272
273
274
275
276
277
278
294
310
326
342
358
374
390
406
422
438
454
CarrierX^
Informal!^
Cuiiein Fleet
Evaluation
Current Fleet
Jummarv
Fleet Efficl(wpp«f?luation
PM .-in.l NOx
ShowVifteo 7jrto//.i;
LJ b h U H 1 J
Action Plan Action P an Annua Update Annual Update Zip File for
Evaluation Summary Evaluation Summary Mailing
0 gallons
K L
M
Control Technology
^ ^
A. Check all the technologies that are used in the fleet.
add new techno ogies. and change percentages as needed
(-
L
L
^^etllllolo
SS?X
Particulate F IterfFrap (PF)
Oxidation Catalyst (OC)
Enter Technology Name
Enter Technology Name
>
PM
y*
^^0%
20%
NOx
0%
0%
0%
Fuel
SavediLost
-1%
0%
HC
90%
50%
40%
f View EPA's Ve/jfierf ^
V_ rec""»""*<-'8' J
^^*
CO
90%
40%
20%
*"
L^
B. Enter truck numbers for each techno ogy:
Model Year Total Truck
1988
1989
1990
1991
1992
1993
1994
1995
1996
1997
1998
1999
0
0
0
0
0
0
0
0
0
0
0
0
Averaqe Annual Mile:. PerTruck
0
0
0
0
0 0
Truck Class
2B 3 ^^^^^^^^^^^^^^^6^^^^^^
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
PritlT thi:
8A 8B PM
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
There are two items, a Particulate Filter/Trap and an Oxidation Catalyst, with average savings already
calculated for you in this area. If they apply to your circumstance:
1. Check the boxes to the left of the gray Technology Name box; new yellow cells will
appear.
2. In Part B, enter the number of trucks with the selected technology in order to calculate
emission savings.
If you have manufacturer-specific equipment you want to verify against the EPA's Verified Technology
List, you must be connected to the internet in order to view the list.
1. Click on "View EPA's Verified Technology List" to record the EPA-approved
technologies you are using.
2/26/2008
Page 17 of 25
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2. Enter name of technology for a particular manufacturer in the space provided, e.g.,
Caterpillar, Inc.'s Catalyzed Converter Muffler, (CCM)
3. Enter the PM and NOx data from the list.
4. Click on the box to left of where you entered data (you must check this box last).
5. In section B, enter the number of trucks with this technology.
6. When finished, click the Calculate button to fill in emissions savings.
Definitions of Oxidation Catalyst, Particulate Filter, and Exhaust Gas Recirculation
Oxidation Catalyst (OC) is a device added to the exhaust system of a tractor that reduces the
amount of particulate matter (PM) that is emitted while having a negligible impact on tractor fuel
efficiency.
Particulate Filter (PF) is similar to a diesel oxidation catalyst and is one of the two major
technologies being employed to meet the 2007 emission regulations. A particulate filter is
considered a "flow-through" device whereby the exhaust is forced through a honeycombed
shaped, ceramic filter. (Details are included in the attached FLEET Model glossary.)
Exhaust Gas Recirculation(EGR) is another major technology to meet the 2007 engine
regulations that leads to a decrease in NOx formation... (Details are included in the attached
FLEET Model glossary.)
Tab 3: Current Fleet Summary
The Current Fleet Summary is the section that automatically summarizes the fuel efficiency and emissions
savings from your current fleet data entries. This information is used to calculate your score to obtain the
SmartWay logo. The following summary charts are included in this tab:
1. Fleet Efficiency Summary is the calculated results of your entries in the Current Fleet Evaluation,
Carrier Current F
Information
Fleet Efficiency Summa
Action Plan Annual Update Annual Update
Zip File for
Mailing
1. Fleet Efficiency Summary
SftOW Video Tutorial Fuel Economy COa
Alternative FLU
Fleet Performance
Projected Fleet Performance Without Existing SmartWay Improvements
0.0000
0.0000
0.000
0.000
0.0000
0.0000
000
0.00
Qfay improvements
0.00
0.00
0.00
0.00
SmartWoyScore= =(D22/40+E22/80+F22/80) *100
If this formula is not on your Model, you can type it in yourself on Row 23 of the Model. (Blank area)
2/26/2008
Page 18 of 25
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Interpretation of above Carrier SmartWay score equation:
D22=CO2 %Savings
E22=NOx % savings
F22=PM % savings
This FLEET composite score will determine your Carrier Shipper Index Factor (SIF), which is used by
Shipper Partners to assess their status in the Partnership. (Posted on our website.)
SmartWay Score
1.0 or higher
.75 to .999
0.0 to .749
Carriers not in SmartWay
Shipper Index Factor
1.25
1.00
.75
0.00
In Row 19..."Emissions Saved"...is your totaled emission savings from your data entered into the
Current Fleet Evaluation tab. On this row, you have summarized for you...the CO2, PM and NOx
emissions saved by your fleet...in tons, tons/truck, grams/mile and grams/ton-mile.
2. Specific Savings From Each SmartWay Strategy Used on Existing Fleet is a useful financial tool that you
may use to calculate cost / benefit and payback periods for other SmartWay strategies. This tool is helpful in
evaluating strategies that you have already implemented or more importantly, used in evaluating future
investments in fuel-saving strategies you are considering by plugging in current fuel costs.
1
2
24
26
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
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3. Graphical Description of Environmental Performance is a graphic representation of your fleet's
environmental performance with and without strategies.
Should you have questions as you are filling-out your FLEET Model, feel free to contact your SmartWay
Representative to assist you. Once you complete the above steps, you are ready to submit your FLEET Model to
your SmartWay Representative via e-mail for approval.
Now is the time to ask... What growth do you envision for your fleet? What strategies will increase your
SmartWay score? Answers to these questions will move you forward to the next step...developing your
Action PI an!
2/26/2008 Page 20 of 25
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Final Checklist for Current FLEET Model Evaluation
O Did you complete the "Carrier Information" tab?
O Did you complete all three (3) steps of "Current Fleet Evaluation" tab?
D Did you hit the "Calculate" button at the bottom of Step 2 on the "Current Fleet Evaluation" tab?
O Save and close the model, e-mail it to your SmartWay Representative.
IMPORTANT: Wait until FLEET Model approval is received from you SmartWay Representative,
before going forward with preparation of Action Plan.
2/26/2008 Page 21 of 25
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Once your FLEET Model as been reviewed and approved, and you
are a SmartWay Partner, you are ready to move on to the next step
completing your three-year Action Plan!
Timeframe: A carrier's Action Plan is officially due six months after submitting the signed Carrier Agreement.
However, we strongly encourage you to complete your Action Plan within one month of completing the
baseline FLEET Model, while all this information in fresh in mind.
NOTE: You may want to test "what-if technology purchases in the Action Plan SUMMARY (where
payback periods are calculated) to assist you on formulating your FINAL Action Plan for submittal to
EPA.
What is the Action Plan Evaluation and
Why am I filling it out?
The Action Plan Evaluation is your educated estimate as to where your company's fleet is headed in three
years' time and is a required deliverable to remain a Partner in good standing.
You are filling out the Action Plan Evaluation in order to incorporate more of the SmartWay strategies and
technologies listed in Step 3 of the Current Fleet Evaluation. The EPA encourages you to create an ambitious,
yet realistic (achievable) fuel savings and emissions reduction plan in this section.
While the EPA understands that the trucking industry changes very rapidly and companies must adapt to remain
competitive, it can be difficult to predict what your company and the industry will look like in three years' time.
The Action Plan Evaluation then is a current estimate of your company's fleet investment plan over the next
three years.
Let's get started on your Action Plan!
The layout of the Action Plan Evaluation section is identical to the Current Fleet Evaluation. To start your
Action Plan Evaluation, you may click on the "Use Baseline" button. Your current fleet characteristics are
then copied automatically into the Action Plan section. You can now change or add to those baseline numbers
to incorporate growth, new policies, strategies and technologies into this three-year plan.
Ignore the comment that appears after you run your cursor over the corner of the year box. Please enter the
third year AFTER your baseline year. For example, if your baseline year is 2007, this box should have 2010
entered into it.
2/26/2008 Page 22 of 25
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Idling Hours - Reasonableness Test
2006 Baseline vs. 2009 Action Plan
2009 Action Plan
Short Haul
Long Haul
Totals
Diesel
Gasoline
Afternative Fuel
Diesel
Gasoline
Afternative Fuel
Diesel
Gasoline
Alternative Fuel
All vehicles
Total
# of trucks
0
342
0
342
0
0
342
2009
Combination Trucks
Average Miles
per Truck
perYear
0
92,1 56
0
Total
Miles
0
0
0
31,517,352
0
0
31.517.352
0
0
31.517.352
Average
payload (tons)
per trip
0.00
20 00
0.00
20.00
0.00
0.00
20.00
Average Idling
Hours pertruck
pervear
0
600
0
Total Idling
Hours
0
a
0
205,200
* E
0
205.200
0
0
205.200
Idling Hours - Reasonableness Test
2006 Baseline vs. 2009 Action Plan
Please enter the = of
HOURS each strategy
was used to eliminate
idling:
Sttow ViV/eo Tutorial
Direct Fired
Heater
Auxiliary
Power Unit
Truck Slop
Coesel
Diesel
Diesel
"sJpasGlne
APU'S
2006 = 24,000 hrs
2009 = 51.OOP hrs
Chanae = 27 000 hrs
/rv-e Fue
Engine
Shutdown
Other
Ater rtalive Fue
Fue
Dtese)
OascCne
Aternalive Fue
2009 Action Plan
2009 SmartWjy Truck Idling Control Strategi
Combination Trucks
Short HssiJ Long Haul
Straight Trucks
1 :&. .son
St-iortHaul j Long Haul
\
51.000 \
/ \\
\\
[i.-r ..Mir I llur >
HOIII s
Snort HaJ
Long Haul
10
Hefj> C,il
lillltig it^ni .
Snved
22,230
Long Haul
Idling Hrs.
Saved
In 2009 AP
= 210,030 Hrs
\
Idling Hours Calculator
lafal number of trucks using a
"technology
Hours per truck per day using that
technology
Total number of days per year each
truck uses that technology
Total Hours Idling 5aved .
Per Year, (Please copy
this number into the
appropriate cell,)
51000
Close
2/26/2008
Page 23 of 25
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Idling Hours - Reasonableness Test
2006 Baseline vs. 2009 Action Plan
FM
YEAR
2006
2009
CHANGE
Trucks
TOTAL
LONG HAUL
TRUCKS
FM STEP 1
342
342
AVG.
IDLING HOURS
FM STEP 1
679 Mrs
600 Mrs
79 Mrs
x342
27,018 Hrs
TOTAL
IDLING HOURS
FM STEP 1
232,218 Hrs
205,200 Hrs
27,018 Hrs
/342
79 Hrs
TOTAL
IDLING STRATEGIES
FM STEP 3
183,030 Hrs
210,030 Hrs
27,000 Hrs
/ 342
79 Hrs
CONCLUSION
Partner has demonstrated that the idling control strategies, (APU's in this example),
will achieve the reduction in average idling hours projected in the 2009 Action Plan.
Reasonableness Test Passed
Action Plan Summary
The Action Plan Summary is identical to the Current Fleet Summary section; it provides your fuel efficiency
and emissions savings from your predicted future fleet configuration, as entered in the Action Plan Evaluation.
This section is automatically filled in when the Action Plan Evaluation is completed.
B^ n
2. Specific Savings From Eacrt SmartWay Strategy Used on Existing Fleet
Section 2 at the bottom of the Action Plan Summary sheet is identical to the one in the Current Fleet Summary.
It is a useful tool for doing financial analysis and learning payback periods based on the future fuel cost that
you estimate.
2/26/2008
Page 24 of 25
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I File Edit Vie..v Insei - Formal: Tools Qata Window Help
Annual Update Evaluation
Note: This section must be completed one year after submission of the Current Fleet Evaluation.
->th
The Annual Update Evaluation is completed once a year and the first one is due by June 30 of the year after
the first full year following the base line year of the FLEET Model? This section serves as an interim report and
will allow you to see your fleet's progress (from a fuel efficiency and emissions standpoint) over the past year
toward your Action Plan goals.
Annual Update Summary
The Annual Update Summary is identical to the Current Fleet Summary and Action Plan Summary sections,
only in a more concise format. It provides your fuel efficiency and emissions savings from your fleet
configuration after your first and second years in the Partnership. This section is automatically filled in when
the Action Plan Evaluation is completed. Do not click on the "Use Baseline" button on the Annual Update
Evaluation's Step 1. Using this button may corrupt your Action Plan data.
Once again, the financial tool at the bottom of the Annual Update Summary is a useful tool for doing your
financial analysis and learning payback periods based on fuel costs at the time of the annual update. It is
worthwhile seeing how the financial impacts of certain strategies have changed based on changes in fuel prices
during your first 12 to 24 months in the Partnership.
Final Checklist for the Action Plan Evaluation & Summary
O Did you complete all three (3) steps of "Action Plan Evaluation" tab?
D Did you hit the "Calculate" button at the bottom of Step 2 on the "Action Plan Evaluation" tab?
O Save and close the model, e-mail it to your SmartWay Representative.
Publication Number: EPA 420-F-06-061
February 2008
2/26/2008 Page 25 of 25
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