Region 1, New England
NPDES Permit Program Instructions
             For the
Discharge Monitoring Report Forms
    (DMRs) Report Year 2009

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                                             [REVISED FINAL: JANUARY 2009]


      2009 Discharge Monitoring Report (DMR) Instruction Package
         For Massachusetts and New Hampshire NPDES Permits
                        and Region I Sludge States

CONTENTS

*List of changes and additions as of JANUARY 2009*

Chapter 1

 Instructions for Completing EPA's Printed NPDES Discharge Monitoring Report (DMR)
 Authorized signature requirements to permit applications, DMRs, and reports from 40 CFR
  122.22

Chapter 2
 Answers to Frequently Asked Questions Regarding DMRs

Chapter 3
 Example DMR Calculations - see Attachments C-1, C-2, C-3

ATTACHMENTS

> Attachment A, Sample Measurement Values
> Attachment B, Sample DMRs - NEW - Sample of New Date Format
> Attachment C-1, Loading Calculations
> Attachment C-2, 12-Month Rolling Average Flow Calculations
> Attachment C-3, TRC  Daily  Discharge Calculations
> Attachment D,  Frequency of Analysis Descriptions and Codes
> Attachment D1, Unit of Measure Codes
> Attachment E,  No Data Indicator Codes (NODI) *Updated*
> Attachment F, Whole Effluent Toxicity Test Summary Sheet [JANUARY 2009]
> *Attachment G, The NPDES Whole  Effluent Toxicity Testing, Monitoring and Reporting
  Tips, Common Pitfalls and Guidance [Updated MARCH 2008] with Toxicity Test
  Certification
> Attachment H,  Bypass or Sewer Overflow Report Form

THIS ENTIRE INSTRUCTION BOOKLET IS AVAILABLE ON-LINE AT

 WWW.EPA.GQV/Reqion01/enforcementandassistance/DMR.HTML

or: http://www.epa.gov/Region01/enforcementandassistance/dmr2009.pdf


                                              [FINAL: JANUARY 2009]

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 DMR INSTRUCTION PACKAGE - ADDITIONAL INFORMATION

 Important information required to be kept at Facility location/on site:

            NPDES Permit, Fact Sheet, Attachments (if applicable), and the General
            Conditions
            Annual DMR letter from the US EPA
            DMRs for current year
            Enforcement Action(s), if applies to your Permit

 Notify the US EPA:

            if the covered NPDES facility ceases discharge; ceases discharging through one
            of its Discharge Numbers (Outfall/Pipe) or permitted feature; changes operational
            practices; submits a Notice of Intent (NOI) for coverage under a General Permit;

            if there is a change in the agent authorized to sign the DMR, report (different from
            the printed name on the DMR - ATTN:*); or

            if there has been a change in mailing address (different from the printed address
            on the top left of your DMR) and/or telephone number.

Notification of all changes, including details, date(s), and certification(s) of said change in
operation, operator, or address must be conveyed to the Post Office box noted on Chapter
1, Page 2 of these instructions.  Once EPA receives notification of the changes, if required, the
changes will be processed and new DMRs will be mailed to you.

These instructions supersede previous versions of these instructions and the
regulatory contact address(es) previously specified in your NPDES permit, and/or
enforcement order.

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                                                        [FINAL: JANUARY 2009]

2009 DMR INSTRUCTION PACKAGE and REPORTING REVISIONS For NPDES Permit(s)

The U.S. Environmental Protection Agency's (US EPA) compliance tracking database is called
the Integrated Compliance Information System (ICIS-NPDES) for Region I and the states of
Massachusetts, New Hampshire, Rhode Island, and Connecticut.

ELECTRONIC DMR SUBMISSION IS NOT AVAILABLE - when it becomes available, you will
receive written notification from the US EPA or your State Agency.

This page highlights changes from the 2007 DMR Instructions:

The following lists any monitoring and reporting procedure and/or requirement that had major or
minor changes that may supersede your existing permit. All address changes supersede the
submittal to Mass DEP or NH DES or the US EPA addresses otherwise written in your NPDES
permit.

All changes refer to the DMR format, form, and reporting requirements.

MONITORING DATE FORMAT, AND SIGNATURE DATE FORMAT on the DMR HAS BEEN
CHANGED from yy-mm-dd to MM-DD-YYYY.

Chapter 1, Page 6

h.  REPORTING RULES and WHY
     To get ready for electronic reporting, the DMR must be filled out completely. If one or
     more items are left blank, then the entire DMR will be rejected  and considered late.

Attachment D has been added for your information

Attachment G has had minor updates/changes.


THIS ENTIRE INSTRUCTION BOOKLET IS AVAILABLE ON-LINE AT:

 www.epa.gov/region01/enforcementandassistance/dmr.html

or: http://www.epa.gov/region01/enforcementandassistance/dmr2009.pdf

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                                                           [FINAL: JANUARY 2009]
CHAPTER 1. INTRODUCTION
Each month's DMR should be carefully reviewed to familiarize yourself with seasonal reporting
requirements and specific sampling that might be required less frequently than monthly, i.e.
quarterly, semi-annual and annual requirements. After reviewing these DMRs for completeness,
please read these directions in their entirety to be certain that you understand your reporting
obligations.

If your printed DMRs include two sets of monitoring requirements to cover different production
schemes or climatic considerations for the same Discharge Number (outfall/pipe) or permitted
feature, please submit all DMRs for that Discharge Number (outfall/pipe)  or permitted feature.
Report quantitative data on the applicable DMR and indicate the applicable No Data Indicator
Code  (See ATTACHMENT E).

If you  are required to report the results of toxicity testing on the DMR,  please include with your
submission a copy of the entire laboratory report including chain of custody information to the
P.O. Box address listed on Chapter 1, Page 2 of this document.  In addition, ATTACHMENTS
F and G Toxicity Test Summary Sheet' and 'NPDES Whole Effluent Toxicity Testing, Monitoring
and Reporting Tips, Common Pitfalls and Guidance' are included in the instructions. Although
submission of ATTACHMENT F is not mandatory, we encourage its use to ensure consistency
of reporting.  Utilization of this summary sheet will accelerate the process of reviewing toxicity
test reports.  However, this sheet is not to be used as a substitute for the actual laboratory report
or the DMR.

If you  are required to report the results of sludge sampling, please ensure that the appropriate
data is included in the report, and that the entire laboratory report including  chain-of-custody
information is included, and mailed to the P.O. Box address listed on Chapter 1, Page 2 of these
instructions.

Please refer to the Permit Requirement block directly below the Sample Measurement block to
determine the type of information that must be reported in each Sample Measurement block.

CONTACTS

Please contact the following US EPA Environmental Protection Specialist of the Water Technical
Unit regarding any comments,  questions or any errors that you identify on your DMR forms (see
your ANNUAL DMR LETTER for current contacts):

      Massachusetts -   Northeast - Robin Pearlman, 617.918.1873
                       Central - Norma Mason, 617.918.1879
                       Southeastern - Marie McDonald, 617.918.1878
                       Western - Robin Pearlman, 617.918.1873 (until June 2009),


                                    Ch. 1 Pg. 1

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                        Western - Nam Nguyen 617.918.1859 (start June 2009)
                        MA General Permits - Marie McDonald, 617.918.1878

      New Hampshire -   Norma Mason, 617.918.1879
                        NH General Permits

Unless otherwise specified by your NPDES Permit (Permit), all original DMR submissions and
an explanation of any reported violations shall be received by US EPA no later than the 15th of
the month following sample collection at the following address:

                            Water Technical Unit (SEW)
                       U.S. Environmental Protection Agency
                                  P.O. Box8127
                                Boston, MA 02114

Questions concerning the permit application process should be directed to the following
individuals:

      Massachusetts -    Olga Vergara, 617.918.1519
      New  Hampshire -   Shelley Puleo, 617.918.1545

Questions concerning a new permit  or an existing permit, and/or  modifying an existing permit
should be directed to your Permit Writer as noted in the Fact Sheet issued with your Draft
Permit. If you do not know who that may be, you may telephone  the following:

      MA Permit Unit 617.918.1570
      NH Permit Unit 617.918.1580

and you will be directed to the appropriate permit writer.

Other Permit-related and/or compliance or oral reporting or compliance questions should be
directed to the following:

      GENERAL PERMITS:
            Remediation: Victor Alvarez, 617.918.1572
            Drinking Water Facility Backwash: Mark Voorhees,  617.918.1537
            MS4 (Phase 2): Thelma Murphy, 617.918.1615
            Storm Water Assoc. w/Construction Activities: Thelma Murphy, 617.918.1615
            Storm Water Assoc. w/lndustrial Activities: Thelma  Murphy, 617.918.1615
            Non-contact Cooling Water: Thelma Murphy, 617.918.1615
            Construction Dewatering: Austine Frawley, 617.918.1065
            Non-FERC related Discharges from Hydroelectric Facilities: Bill Wandle,
                  617.918.1605
                                    Ch. 1 Pg. 2

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      Sludge/Incinerator: Thelma Murphv. 617.918.1615

      Whole Effluent Toxicity:
                 Test methods, David McDonald. 617.918.8609
                 Compliance, Jov Hilton. 617.918.1877

      Stormwater: Permits- Thelma Murphv. 617.918.1615
                 Compliance - Steve Couto. 617.918.1765

      Bypasses, SSOs, CSOs, DWOP: 24-hour oral reports to the following:

            Massachusetts -   Northeast - George Harding, 617.918.1870
                             Central - Doug Koopman, 617.918.1747
                             Southeastern - Steve Couto, 617.918.1765
                             Western - George Harding, 617.918.1870

            New Hampshire -   Joy Hilton, 617.918.1877

      Pretreatment Program:    Permit, Jay Pimpare. 617.918.1531
                             Compliance, Neil Handler. 617.918.1793

Questions regarding the QC/QA and US EPA Testing Methods and procedures: contact the US
EPA Laboratory in Chelmsford.  MA at. 617.918.8300. or, 978.937.8500.

You may also contact any US EPA employee via E-mail using the following format:  last
name.first name@epa.gov. For other general information regarding  EPA Region I, please visit
www.epa.gov/region1/.

DMR PRINTED FORM

1.  Permittee Name/Address
Verify that the correct corporate/municipal name and mailing address and correct facility name
and location appears in the top left corner of the DMR.

2.  Permit Number
Verify that the correct NPDES permit (Permit) number appears in the Permit Number block. All
correspondence regarding any issues at the Facility including DMR and report submissions must
prominently display the  Permit Number.

3.  Discharge Number (Outfall/Pipe) or Permitted Feature & Monitoring Period
The Region mails DMRs to permittees for an entire year. A separate DMR form has been
printed for each monitoring period and for each Discharge Number (outfall/pipe) or permitted
feature.  Verify that you are reporting the correct measurement information on the correct
Discharge Number DMR for the correct Monitoring Period.  A narrative description of the
Discharge Number also appears in the top right corner of the DMR.


                                    Ch. 1 Pg. 3

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4. Parameter
Each parameter contained in your Permit is listed in the far left column of the DMR. Seasonal
Discharge Numbers (outfalls/pipes) or permitted features and seasonal parameters are only
included on the DMRs for the monitoring periods stipulated in your Permit. Parameters or entire
Discharge Numbers (outfalls/pipes) or permitted features that must be reported less frequently
than monthly (i.e. quarterly, semi-annually, etc...) will be included in the DMR's for the last month
of the reporting period. Example - unless otherwise specified in  the Permit, reporting for the
January thru March reporting quarter must be included on the March DMR.  However, sampling
for these parameters may be performed any time during the reporting period, unless otherwise
specified in your Permit.

Please pay particular attention to the narrative description of the sampling location that appears
on the bottom of the Parameter block. Multiple monitoring locations may appear for the same
parameter on the same DMR form.

5. Permit Requirement Row
The Permit Requirement row lists the  Permit effluent limit for each parameter and a description
of the statistical basis  (i.e. minimum monthly, average monthly, maximum daily, minimum daily,
etc.) of the reporting requirement.  If the parameter is not limited, but monitoring is required, the
DMR lists the word "Report" followed by a narrative description of the statistical basis on which
the information must be reported.  If no information is required, "********" anc| no statistical basis
code will be printed in  the Permit Requirement block.

The Permit Requirement row also lists the Units in which the Sample Measurement Values must
be reported, the Frequency of Analysis, and Sample Type specified for each Parameter in your
Permit.

6. Sample Measurement Row
The results of your analyses (Sample Measurement Values),  the Units (See 6.d.) in which the
samples were measured; the Number of Exceedances of your permit limits (See 6.e.); the
Frequency of Analysis (See 6.f.) with  which you've conducted your sampling and  analyses and
the Sample Type (See 6.g.) for each parameter must all be reported in this row. It is also
important to note the following general rules:

            If Sample Measurement Values are not required to be reported,  "********" wj||
            appear in the Sample Measurement and associated Permit Requirement block;
            The monitoring frequencies specified in your Permit and included in the Permit
            Requirement row are minimum monitoring requirements. The results of any
            additional monitoring of parameters at location(s) designated in the  Permit, using
            approved sampling procedures and analytical methods, must be included in the
            DMR calculations. Such increases in the frequency of sampling shall also be
            reported in the Frequency of Analysis block;

            The detection limit of the analytical method used to generate the reported
            Sample  Measurements  must be equal to, or less than, the minimum level

                                    Ch. 1 Pg.4

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      specified for the particular parameter in your Permit. If a minimum level for the
      parameter is not specified in your Permit, the detection limit of the analytical
      method used to generate the Sample Measurement Values must be equal to, or
      less than, the Permit limit;  and

      Do not leave blank spaces on the DMR unless measurement information is not
      available for a specific Discharge Number (pipe/outfall) or permitted feature or
      parameter.  If any blanks appear on your DMR, EPA's automated violation
      tracking system will detect these blanks as non-reporting violations for which you
      may be subject to enforcement actions. Therefore, any blanks must be
      accompanied by an explanation, which must be attached to the DMR.

a.  Sample Measurements Below Minimum Levels
As noted above, the detection limit of the analytical method used to generate the
reported Sample Measurement Values must be equal to, or less than, the minimum level
specified for the particular parameter in your Permit.  If a minimum level for the
parameter is not specified in your Permit, the detection limit of the analytical method
used to generate the Sample Measurement Values must be equal to, or less than, the
Permit limit.  If all of the Sample Measurement Values for the reporting period for a
specific parameter are below the minimum level(s) specified in your Permit, then report
"0" on the DMR. If some of the Sample Measurement Values are below the minimum
level, while other Sample  Measurement Values that are part of the computation are
above the minimum level  specified in your Permit, substitute a "0" for the non-dectectable
(ND) results prior to averaging. The only exception to this rule is the computation of
Fecal Coliform results, which is discussed in the Example   DMR Calculations. The
analytical method used and the laboratory detection limit of the analytical method used
for each parameter in which a value below the permitted minimum value is measured
during the monitoring period shall be listed on the cover letter that accompanies the
DMR.

b.  No Data Indicator Code (NODI)
For those months when no sampling occurs for a specific Discharge Number
(outfall/pipe) or permitted  feature, write "No DATA" and the applicable NODI code
across the DMR, or place the appropriate code in the box in the upper right corner of the
DMR. If there is a NODI for a specific parameter, then write NODI and the appropriate
code in the Parameter block.  NODI  codes have been updated and can be used to report
no data for each individual required Value.  A single NODI code can  be used for an
entire parameter,  or a NODI code can be used for each parameter value. Available
NODI codes are provided in ATTACHMENT E.

c.  Other acceptable codes
Please note that codes of "B", "BDL", "ND", "T" and  "TR" are not_acceptable analytical
results.  In addition, please refer to the example DMR calculations regarding the
protocols for reporting bacteria concentrations that are too numerous to count (TNTC).  If
the laboratory reports a trace amount, then the laboratory detection limit for the analytical


                              Ch. 1 Pg. 5

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      procedure used to determine a "trace amount" preceded by the "<" sign shall be reported
      on the DMR. As noted above, the DMR shall also be accompanied by a cover letter
      which indicates the laboratory detection limit of the analytical method used for each
      parameter in which a trace value is measured during the monitoring period.

      d. Unit of Measure Code
      Enter the actual unit of measure used during the monitoring period in the Units column.
      The unit code specified by your Permit appears  in the Permit Requirement row.

      e. No. Ex. (Number of Exceedances)
      Enter the number of Sample Measurement Values that exceeded the permit
      requirement(s) for each parameter. The total of all exceedances measured during the
      reporting period - both of loading and concentration limits for each parameter shall be
      reported. If all samples are measured at, or below, the permit level, enter "0" (zero) on
      the DMR.

      f. Frequency of Analysis
      Enter the actual frequency that samples were taken and analyzed for each parameter
      during the reporting period; the minimum frequency is specified in the corresponding
      Permit Requirement row.  Please enter the word that most accurately represents the
      actual sampling frequency.

      g. Sample Type
      Enter the actual Sample Type used during the monitoring period in the Sample
      Measurement row. Again, the sample type required by your Permit is shown  in the
      corresponding Permit Requirement row. Enter the word that most accurately represents
      the actual sample type.

      h. REPORTING RULES and WHY
      To get ready for electronic reporting, the DMR must be filled out completely.  If one or
      more items are left blank,  then the entire DMR will be rejected and considered late.

7.  Signature
The DMR form  shall be signed and dated by the principal executive officer or his/her authorized
agent designated on the DMR form. THE SIGNED ORIGINAL DMR FORM SHALL BE
SUBMITTED TO EPA.  If an individual other than the one specified on the DMR form is signing
the DMR, a written authorization  must be provided to EPA.  Should a duly authorized agent sign
and certify the DMR form, a written authorization must be submitted to the Agency in
accordance with 40 CFR 122.22(b)(1), (2), and (3). Any change to an authorization must be
submitted in writing in accordance with 40 CFR 122.22(c). All certifications must be in
accordance with 40 CFR 122.22(d). Following this chapter is a copy of 122.22 [40 CFR
Ch.1 (7-1-99 Edition)].
                                   Ch. 1 Pg. 6

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8.  Comments
Please note any printed comments or instructions that appear on the bottom of the last page of
the DMR form(s).

9.  Transmittal

      a. To the US EPA:
      All DMRs shall be mailed to the following Post Office box in sufficient time to reach the
      US EPA by the date specified in your Permit:

                           Water Technical Unit (SEW)
                      U.S. Environmental Protection Agency
                                 P.O. BOX 8127
                               Boston, MA  02114

      Quality Assurance/Quality Control (QA/QC) submissions shall be mailed to:

                     US EPA -  New England Regional Laboratory
                               11 Technology Drive
                           Chelmsford, MA 01863-2431

      b. To the New Hampshire Department of Environmental Services:
      For those permittees located in the State of New Hampshire, copies of your DMR must
      be submitted to:

             New Hampshire Department of Environmental Services (NH DES)
                                 Water Division
                         Wastewater Engineering Bureau
                           29 Hazen Drive, P.O. Box 95
                            Concord, NH  03302-0095

      c. To the Massachusetts Department of Environmental Protection (MassDEP):
      For those permittees located in the Commonwealth of Massachusetts, submit a
      photocopy of your DMR and all other notifications including overflow or bypass reports,
      but excluding toxicity test reports, to your local regional office listed below:
                                    MassDEP
                              Central Regional Office
                       Bureau of Resource Protection (POTWs)
               or Bureau of Waste Prevention (Industrial Dischargers, others)
                                 627 Main Street
                               Worcester, MA 01608
                                   Ch. 1 Pg. 7

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                               MassDEP
                        Northeast Regional Office
                  Bureau of Resource Protection (POTWs)
         or Bureau of Waste Prevention (Industrial Dischargers, others)
                           205B Lowell Street
                          Wilmington, MA 01887
                               MassDEP
                        Southeast Regional Office
                  Bureau of Resource Protection (POTWs)
         or Bureau of Waste Prevention (Industrial Dischargers, others)
                           20 Riverside Drive
                          Lakeville, MA 02347
                               MassDEP
                         Western Regional Office
                  Bureau of Resource Protection (POTWs)
         or Bureau of Waste Prevention (Industrial Dischargers, others)
                            436 Dwight Street
                               Suite 402
                          Springfield, MA 01003
      Note that the MassDEP website at www.mass.gov/dep/ has in the right hand
      column under "SPOTLIGHT" a button for "Regional Offices" which has specific
      information for each Region or you may go to:
      http://www.state.ma.us/dep/cities.htm
NOTE: Submit Whole Effluent Toxicity tests, as well as an additional copy of DMRs and
related notices to:

     Massachusetts Department of Environmental Protection (MassDEP)
                Division of Watershed Management (DWM)
                       627 Main Street, 2nd Floor
                         Worcester, MA  01608

Other MassDEP contacts:

If you are seeking information about MassDEP permitting, need application forms, or
have questions about annual compliance fees, call the MassDEP Regional Service
Center:
                              Ch. 1 Pg. 8

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      Central Region (Worcester)            508-792-7683
      Northeast Region (Wilmington)         978-694-3314
      Southeast Region (Lakeville)          508-946-2714
      Western Region (Springfield)          413-755-2295

If you are reporting an overflow, bypass, or back up, (not including CSOs), provide
immediate telephone notification during normal business hours to the appropriate
MassDEP Regional Office at these numbers:

      Central Region (Worcester)            508-792-2722
      Northeast Region (Wilmington)         978-694-3200
      Southeast Region (Lakeville)          508-946-2850
      Western Region (Springfield)          413-784-2279

If you believe an overflow, bypass,  or any other discharge may have resulted in an oil or
hazardous material release, report  it to MassDEP at any time, 24 hours a day, at this toll
free number: 1-888-304-1133: Northeast Region Hotline 978-694-3215.

For general information about MassDEP permitting, call the MassDEP InfoLine:

      617-338-2255  (From area code 617 and outside MA)
      800-462-0444  (From area codes 413, 508, 781, and 978)

For information on wastewater treatment facility operator certification and training,
contact the New England Interstate Water Pollution Control Commission (NEIWPCC):

      978-323-7927

For information on Residuals Management information at MassDEP:
      617-654-6517

For information about MassDEP grant and  loan programs:
            617-292-5779

Permit applications, publications, and compliance information are also available at the
MassDEP website:   http://www.state.ma.us/dep/water/

d. SLUDGE/lncinerator - all New England States:

Permittees in the States of: Connecticut, Massachusetts, Maine, New Hampshire, Rhode
Island, and Vermont that are required to submit annual Sludge [Section 503 Regulations]
reports to the US EPA shall submit the reports by February 19th of each year to the US
EPA PO Box address specified on  Chapter 1.   If sludge DMR forms were mailed to you,
submit the DMRs with your annual  report.
                              Ch. 1 Pg. 9

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Signature Requirements

[Code of Federal Regulations]
[Title 40, Volume 14, Parts 87 to 135]
[Revised as of July 1, 1999]
From the U.S. Government Printing Office via GPO Access
[CITE: 40CFR122.22]

[Page 745-746]
PART 122-EPA ADMINISTERED PERMIT PROGRAMS: THE NATIONAL POLLUTANT
DISCHARGE ELIMINATION SYSTEM-Table of Contents

 Subpart B-Permit Application and Special NPDES Program Requirements

Sec. 122.22 Signatories to permit applications and reports (applicable to State programs, see
Sec. 123.25).

  (a) Applications. All permit applications shall be signed as follows:
  (1) For a corporation. By a responsible corporate officer. For the purpose of this section, a
responsible corporate officer means: (i) A president, secretary, treasurer, or vice-president of
the corporation in charge of a principal business function, or any other person who performs
similar policy- or decision-making functions for the corporation, or (ii) the manager of one or
more manufacturing, production, or operating facilities employing more than 250 persons or
having gross annual sales or expenditures exceeding $25 million (in second-quarter 1980
dollars), if authority to sign documents has been assigned or delegated to the manager in
accordance with corporate procedures.
  Note: EPA does not require specific assignments or delegations of authority to responsible
corporate officers identified in Sec. 122.22(a)(1)(i). The Agency will presume that these
responsible corporate officers have the requisite authority to sign permit applications unless the
corporation has notified the Director to the contrary. Corporate procedures governing authority to
sign permit applications may provide for assignment or delegation to applicable corporate
positions under Sec.  122.22(a)(1)(ii) rather than to specific individuals.
  (2) For a partnership or sole proprietorship. By a general partner or the proprietor,
respectively; or
  (3) For a municipality,  State, Federal, or other public agency. By either a principal executive
officer or ranking elected official. For purposes of this section, a principal executive officer of a
Federal agency includes: (i) The chief executive officer of the agency, or (ii) a senior executive
officer having responsibility for the overall operations of a principal geographic unit of the agency
(e.g., Regional Administrators of EPA).
  (b) All reports required  by permits, and other information requested by the Director shall be
signed by a person described in paragraph (a) of this section, or by a  duly authorized
representative of that person. A person is a duly authorized representative only if:
  (1) The authorization is made in writing by a person described in paragraph (a) of this section;
  (2) The authorization specifies either an individual or a position having responsibility for the
overall operation of the regulated facility or activity such as the position of plant manager,
operator of a well or a well field, superintendent,  position of equivalent responsibility, or an
individual or position having overall responsibility for environmental matters for the company, (A

                                     Ch. 1 Pg. 10

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duly authorized representative may thus be either a named individual or any individual occupying
a named position.) and,
  (3) The written authorization is submitted to the Director.
  (c) Changes to authorization. If an authorization under paragraph (b) of this section is no longer
accurate because a different individual or position has responsibility for the overall operation of
the facility, a new authorization satisfying the requirements of paragraph (b) of this section must
be submitted to the Director prior to or together with any reports, information, or applications to
be signed by an authorized representative.
  (d) Certification. Any person signing a document under paragraph (a) or (b) of this section
shall make the following certification:

  I certify under penalty of law that this document and all ATTACHMENTS were prepared under
my direction or supervision in accordance with a system designed to assure that qualified
personnel properly gather and evaluate the information submitted. Based on my inquiry of the
person or persons who manage the system, or those persons directly responsible for gathering
the information, the information submitted is, to the best of my knowledge and belief, true,
accurate, and

[[Page 746]]
complete. I  am aware that there are significant penalties for submitting false information,
including the possibility of fine and imprisonment for knowing violations.

(Clean Water Act (33 U.S.C. 1251  et seq.), Safe Drinking Water Act (42 U.S.C.  300f et seq.),
Clean Air Act (42 U.S.C. 7401 et seq.), Resource Conservation and Recovery Act (42 U.S.C.
6901 et seq.))

[48 FR 14153, Apr. 1, 1983, as amended at 48 FR 39619, Sept. 1, 1983; 49 FR 38047, Sept.
29, 1984; 50 FR 6941, Feb. 19, 1985;  55 FR 48063, Nov. 16, 1990]
                                     Ch. 1 Pg. 11

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                                                          [FINAL: JANUARY 2009]
CHAPTER 2.  ANSWERS TO FREQUENTLY ASKED QUESTIONS for DMRs

1. Who do I contact at the US EPA if there are any discrepancies between my Permit and the
preprinted DMR Forms?
If there are any discrepancies, or you have questions regarding the  Permit requirements
contained on the DMR form, please call the Environmental Protection Specialist listed in the
beginning of this manual or your ANNUAL DMR LETTER or write to:

                           Water Technical Unit (SEW)
                      U.S. Environmental Protection Agency
                                 P.O. BOX 8127
                                Boston, MA 02114

NOTE: You are required to sample and report the information required by your Permit and/or
current enforcement action, if applicable.  You are legally obligated to report the information
required in your Permit despite any errors or omissions on the printed DMR forms. Any errors or
discrepancies  noted on your DMR forms shall be reported to the Environmental Protection
Specialist for your Permit that is listed in Chapter 1, page 2, or if a change, you are notified in the
ANNUAL DMR LETTER.

2. What analytical procedures do I use?
Sampling and  analytical procedures must comply with 4O CFR 136. [See EPA's home page
on the WEB at www.epa.gov/ and click on LAWS & REGULATIONS, or go directly to
www.access.gpo.gov/nara/cfr/index.html.  The procedures are basically the same as those in
Standard Methods For The Examination of Water And Wastewater.  However, not all Standard
Methods procedures are approved for EPA use.  To ensure that your analytical procedures meet
EPA's requirements, please check the cited EPA regulations.

3. Can any symbols other than numerals be entered on the DMR?
Other than the list of valid codes listed on ATTACHMENT E, the symbol "<" [less than], which
can be used to identified measurement values that are less than laboratory detection limits and
the letters "TNTC" used to indicate a coliform test count that is too numerous to count are the only
other acceptable symbols or acronyms.

4. If a calendar week begins in one month and ends in the next month, which sample
measurements do I report on my  DMR?
All sample measurement values must be reported on the DMR for the month in which the
samples were  taken. The exception occurs when a calendar week begins in one month and
ends in the next. In this instance, compliance with weekly reporting  requirements must be
reported for the month in which the calendar week ends.
                                   Ch. 2 Pg. 1

-------
5. What results do I report if I sample more frequently than required by my Permit?
All monitoring frequencies specified in your Permit are minimum monitoring requirements. The
results of any additional monitoring of parameters at location(s) designated in the Permit, using
approved sampling procedures and analytical methods, must be included in the DMR
calculations. Such increases in the frequency of sampling must also be reported in the
Frequency of Analysis block.

6. How  and where do I report an error on the DMR?
To correct an error in reporting data on the DMR, or if you need to make a change due to an
error in reporting, cross out the value(s), reenterthe correct value, initial the field/box. Any errors
in reporting  need to be noted, either on the bottom of the DMR or in a cover letter. Please
contact your Environmental  Protection Specialist.

7. How  and where do I report a bypass?
All bypasses, overflows, discharges without a permit shall comply with the reporting requirements
listed in  40 CFR 122.41  and Part II. Section D.1.e. of the General Conditions attached to your
Permit.  Specifically, you are required to report the following information to EPA within 24 hours
of your discovery of the bypass, overflow or discharge without a permit. Oral reports shall be
made to the following contacts:

      Massachusetts -   Northeast - George Harding, 617.918.1870
                       Central - Doug Koopman, 617.918.1747
                       Southeastern - Steve Couto, 617.918.1765
                       Western - George Harding, 617.918.1870

      New  Hampshire -  Joy Hilton, 617.918.1877

Written submissions are required within five (5) days of the time you become aware of the event.
The written  submission shall contain a description of the non-compliance, including exact dates
and times, and if the non-compliance has not been corrected, the anticipated time it is expected
to continue; and the steps taken or planned to reduce, eliminate, and  prevent reoccurrence of the
non-compliance. Written  submissions shall be mailed to the EPA address and the applicable
MassDEP Regional Office or NHDES addresses provided above in Chapter 1. Section 13.
Although not required, the format in ATTACHMENT H:  (Bypass or Sewer Overflow Report) has
been successfully used by permittees to report overflows to EPA.

The MassDEP accepts EPA's ATTACHMENT H or you may use the Massachusetts DEP
Emergency Overflow/Bypass Notification Form which can be downloaded at:
http://www.state.ma.us/dep/brp/npdes/surffms.htm

8. To whom do I submit the completed DMR form?
Please complete the DMR in accordance with these instructions, have each page of the DMR
signed and  dated by the principal executive officer or authorized agent and mail the signed
original DMR to the following US EPA address with copies to the applicable state regulatory
agency.  One copy of the  signed DMR should be retained  in your files.

                                    Ch. 2Pg. 2

-------
All New England States with SLUDGE reporting requirements, and for the states of MA and NH
for all Permit and Special General Permit requirements/reporting shall be mailed to the following
US EPA address:
                            Water Technical Unit (SEW)
                       U.S. Environmental Protection Agency
                                  P.O. BOX 8127
                                Boston, MA 02114

9.  When am I required to submit and what must be included on a cover letter to my DMR?
A cover letter must accompany your DMR when any of the following occurs:

      >     The DMR includes a violation of your Permit. The cover letter must explain the
            cause(s) of the violation; whether the violation is continuing, and if it is, when you
            expect to resolve the violation; the actions that have taken and/or plan to take to
            remedy the violations; and the date the actions were taken, or plan to be taken.

      *     If any reported Sample Measurement Values are less than the minimum level
            specified in your Permit, the analytical method used and laboratory  detection limit
            of the analytical method used for each parameter in which a value below the
            permitted minimum value is measured during the monitoring period  shall be
            included in the cover letter.

           REPORTING RULES and WHY
      To get ready for electronic reporting, the DMR must be filled  out completely. If one or
      more items are left blank, then the entire DMR will be rejected and considered late.
                                    Ch. 2 Pg. 3

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                                                    [FINAL: JANUARY 2009]

CHAPTER 3.  EXAMPLE DMR CALCULATIONS

Monitoring results for a typical municipal wastewater treatment plant are provided in
ATTACHMENT A. The resultant Discharge Monitoring Report (DMR) reflecting this information
is included as ATTACHMENT B. A sample DMR for Whole Effluent Toxicity monitoring is also
included as part of ATTACHMENT B (also see ATTACHMENTS F and G).

The following is an explanation of the derivation of the values that appear on the completed DMR.
Minimum, Average, and Maximum column headings have been eliminated on the new DMR
forms.  For each parameter, the applicable NPDES quantity and concentration permit limits are
listed in the Permit Requirement row.

1.  Five-day Biochemical Oxygen Demand (BOD5) and Total Suspended Solids (TSS)
      a. Concentration Block Data Entry
      ATTACHMENT A lists nine effluent BOD5 sample results for the month. The reported
      values are 40.6, 57.1, 46.2, 50.3, 10.2, 12.0, 7.1, 10.1,  and 45.6 milligrams/liter (mg/l).
      The monthly average concentration is the arithmetic mean of all sample values measured
      over the calendar month. The calculation is performed  by adding the nine values and
      dividing by the number of samples to determine  a monthly average concentration of 31.0
      mg/l. Similarly, the weekly average concentration is the arithmetic mean of all sample
      values measured over a calendar week. The highest weekly average concentration for the
      calendar month must be reported on the DMR.  For DMR reporting purposes, a calendar
      week begins on Sunday and ends on Saturday, inclusive. In the specific instance where a
      calendar week begins in one month and ends in the next, the weekly monitoring results
      shall  be reported on the DMR in which the calendar week ends.

      In the specific example, the weekly BOD5 averages were calculated as follows:

              Period                Calculation                Weekly Averaae(ma/l)

              1/1-1/7                40.6+57.1                      48.9
               1/8-1/14               46.2+50.3                      48.25
                                      2

               1/15-1/21              10.2+12.0                      11.1
                                      2

               1/22-1/28              7.1+10.1                       8.6
       The highest average weekly concentration of 48.9 mg/l occurred during the week of 1/1
       -1/7.  (Note that the weekly average concentration for the calendar week beginning 1/29
       has not been calculated for the January, DMR. This calculation would be reported  in the

                                    Ch. 3 Pg. 1

-------
  month in which the calendar week ends - February.) The Daily maximum
  discharge is defined as the highest "daily discharge" that occurs during the
  calendar month.  Daily discharge is defined in your NPDES permit (Permit) as
  the "discharge of a pollutant measured during a calendar day or any 24-hour
  period that reasonably represents the calendar day for purposes of sampling."
  Subsequently, a monthly average concentration of 31.0 mg/l, a weekly average
  concentration of 48.9 mg/l (1/1-1/7), and a daily maximum concentration of 57.1
  mg/l (1/5) have been reported in the respective Sample Measurement blocks.
  Influent BOD5, concentrations and influent and effluent Total Suspended Solids
  (TSS) concentrations were similarly calculated.

  Specifically note the weekly average concentration reporting for TSS.  Despite
  the fact that 62 mg/l of TSS was measured in the January 30th sample, and that
  this value is higher than the 34 mg/l of TSS calculated for the week ending on
  January 7th, 34 mg/l is reported as the highest weekly average concentration on
  the January DMR.  In calculating the weekly averages, the January 30th result
  would be included on the February DMR since the week in which the sample was
  taken ends in February.  Note however, that the January 30th result was used in
  the calculation of the monthly average TSS and is listed on the DMR as the daily
  maximum Sample Measurement Value for January.

b. Quantity or Loading Block Entry
The "average monthly loading" is calculated by dividing the total monthly load, by
the number of days during the calendar month in which the samples were taken.
These average quantities or  loadings are to be reported in pounds/day (Ib/day) or
kilograms/day (kg/day) depending on the  unit requirement stipulated in the Permit
Requirement block using the following equations:
      Quantity (Ib/day) = Flow (MGD) x cone, (mg/l) x 8.34 (conversion)

      Quantity (kg/day) = Flow (MGD) x cone, (mg/l) x 3.79 (conversion)
In the specific example; the Permit requires that BOD5 and TSS monthly average
influent quantities and the BOD5 and TSS monthly and weekly average effluent
quantities be calculated and reported in Ibs/day.

As can be seen by the calculations summarized in ATTACHMENT C-1, the
monthly average effluent loading was calculated by dividing the sum of the daily
discharge loadings for the month by the number of sample measurements taken
                           Ch. 3 Pg. 2

-------
      during the month. Similarly, the weekly average effluent loadings were calculated
      by summing the individual daily loadings calculated for each calendar week and
      dividing the sum by the number of samples taken during the week. The monthly
      average and highest weekly average loading were then reported on the DMR.
      Subsequently, the monthly average and daily maximum BOD5 effluent loadings
      have been reported as 106.5 Ibs/day and 178.6 Ibs/day (1/8 -1/14), respectively.
      The TSS effluent and BOD5 and TSS influent loadings were similarly calculated.

      c. Units
      All Sample Measurements must be reported  in the same units as the effluent limits
      stipulated in your Permit.  The  units in which  the sample was measured must be
      reported in the Sample Measurement Units' block. BOD5 and TSS concentrations
      were measured in milligrams/liter (mg/l) and loadings were reported as
      pounds/day (Ibs/day).

      d. Exceedances
       The total number of exceedances (permit conditions exceeded) for all of the
       limits of each parameter must be reported in the "No. Ex." Block. In the sample
       illustration, there were two exceedances of the BOD5 weekly average permit
       concentration limits (1/1  -1/7 and 1/8-1/14) and one exceedance monthly
       average permit concentration limit. Since there were no exceedances of the
       BOD5 quantity limits, the total number of BOD5 exceedances was reported as
       "3".

       e.  Frequency of Analysis
       The example facility is required to take BOD5 samples twice per week whereas
       the required sampling frequency for TSS is once per week. While this represents
       a highly unusual situation, this example has been used to illustrate different
       frequency of analyses.  Narrative descriptions are now used to describe the
       Frequency of Analysis. Twice/week has been entered on the DMR for BOD5 and
       once/week for TSS.

       f.  Sample Type
       This block indicates the actual Sampled Type. Please complete this block
       whether or not the samples were taken using the correct sample type.  In the
       example, Composite Samples were monitored for both BOD5 and TSS.
2.  p_H
The Permit Requirement row requires that the minimum and maximum pH Sample
Measurement Values shall be reported for the month. The pH Sample Measurement
Values listed in ATTACHMENT A indicated a minimum pH of 5.33 SU (1/4) and a
maximum pH of 8.43 SU (1/31).  The Sample Measurement Values were reported in
Standard Units (SU). Four exceedances (violations) were reported (three exceedances of
the minimum limit - 5.33 SU (1/4) 6.26 SU (1/11) and 6.49 SU (1/12) plus one


                                Ch. 3 Pg. 3

-------
exceedance of the maximum limit - 8.43 SU (1/3.1). Note that exceedances of minimum
limits are those Sample Measurement Values that are less than the minimum limit
contained in your Permit and on your DMR. The Frequency of Analysis was reported as
Daily and the Sample Type was Grab. Note that unless otherwise defined in your Permit,
"Daily" means that samples shall be taken during all sevens days of the calendar.

3. Flow
The Permit Requirement row of the DMR indicates that the monthly average and daily
maximum flow for each calendar month shall be reported. The monthly average flow from
the sample illustration in ATTACHMENT A was computed to be 0.44 Million gallons/day
(mgd) by dividing the sum of the daily flow values by the number of days in the month. The
daily maximum flow is the highest daily flow observed during the monthly reporting period.
In the example, the maximum flow of 0.64 million gallons per day occurred on 1/29.

The Permit for this facility established an annual average flow limit of 0.5 million gallons
per day (mgd). In this case, the Permit requires that the annual average flow be reported
as a 12-month rolling average.  The 12-month rolling average is calculated as the
arithmetic mean of the monthly average flow for the reporting month and the monthly
average flows for the previous 11 months.

ATTACHMENT C-2 illustrates this calculation.  The annual average value would be
calculated using the monthly average flow for the month in which the DMR information is
being  reported, in this case January, 2007 and the eleven previous monthly average flows
(February, 2006 thru December, 2006). The next DMR - February, 2007 would then
report the annual average flow based upon monthly average flows for March, 2006 thru
February, 2007.

4. Dissolved Oxygen
The Permit Requirement row of the DMR indicates that the monthly minimum Dissolved
Oxygen Sample Measurement Values for the month shall be reported. Again referring to
ATTACHMENT A, the minimum Dissolved Oxygen Sample Measurement Value for the
month occurred on January 30th (5.8 mg/l).  The Sample Measurement Values  were
reported in milligrams/liter.  Two violations of the minimum limit - 5.9 mg/l (1/2) and 5.8
mg/l (1/30) were reported. The Frequency of Analysis was reported as Daily and the
Sample Type was Grab. Note again that unless otherwise defined in your Permit, "Daily"
means seven days a week.

5. Total Copper
The Permit Requirement row of the DMR indicates that the monthly average and daily
maximum Total Copper Sample Measurement Values shall be reported.  From
ATTACHMENT A, only one Sample Measurement occurred during the month - <3
micrograms/liter (1/9). The "less than" symbol indicates that no Measurement Value was
detected; the value of "3" represents the minimum  detection level of the analytical method
used to analyze the sample.  In this case the furnace atomic absorption method was used.
Although other Total Copper analytical methods are available, the furnace atomic


                                 Ch. 3Pg.4

-------
absorption method is the only EPA-approved analytical method with a detection limit less
than the minimum level specified in the Permit. Because the reported values are less
than the minimum level specified for Total Copper in the Permit and less than the monthly
average concentration limit specified in your Permit, a value of "0" was reported in both
the Monthly Average and Daily Maximum Sample Measurement blocks.  The DMR cover
letter would then note the analytical method that was used to measure the Total Copper
concentrations in the composite sample and the laboratory detection limit for the
analytical method.

Since only one sample was taken during the month, the single measurement value
represents both the monthly average and daily maximum. No exceedances were
reported and a Frequency of Analysis of Daily and a Sample Type of Composite were
reported on the DMR.

6. Total Chlorine Residual
The Permit for this example facility contains a daily maximum Total Residual Chlorine
(TRC) concentration limit of 0.03 mg/l. The Permit also requires the facility to sample the
facility's effluent for TRC twice daily. The Permit also notes that the minimum level for
TRC is 0.02 mg/l.  ATTACHMENT C-3  lists the raw data upon which the daily discharge
results that appear in ATTACHMENT A were calculated. Daily discharge is defined in
your Permit as the "discharge  of a pollutant measured during a calendar day or any 24-
hour period that reasonably represents the calendar day for purposes of sampling." Since
grab samples are taken for TRC, the daily discharge must be calculated as the average
of the grab samples results for the calendar day.  The daily maximum discharge reported
on the DMR is the highest daily discharge concentration for the month.  In this example,
the highest daily discharge of 0.04 mg/l occurred on 1/23. The total number of reported
exceedances was two - 0.035  (1/8) and 0.04 (1/23).  Sample Type was Grab. Specifically
note that on January 13th only  one grab sample was taken. Since only one sample was
taken, the average of all samples over the day was the value of the one sample. Please
note that this violation of the required sampling frequency must be reported on
the DMR and noted and explained in the DMR cover letter. Similarly note that on
January 12th TRC samples were taken more frequently than required by the Permit (three
vs. two). The daily discharge concentration was then calculated as the average of all
three samples.

7. Fecal Coliform/Total Coliform/E-coli
The Permit Requirement row requires the calculation of the Fecal Coliform monthly
geometric mean. The actual computation depends on the type of calculator used.

Example - Calculate the monthly geometric mean of all of the fecal coliform analytical
results for January (240, 1000, 140, 300, 0, 200, 400, 200, 50):

            Convert all zeros to "1" and drop any "<" symbols
            (240, 1000,  140,  300, 1, 200, 400, 200, 50)
                                 Ch. 3Pg. 5

-------
            Multiply all of the numbers (8.064 X 10 18)

            Divide "1" by the number of measurements (1/9= 0.1111)

            Enter the product of the numbers in the calculator (8.064 X 10 18)

            Push they" key

           Enter the answer from step #3 into the calculator (1/9= 0.1111)

            Push "= " key; Answer: 126.1


For those calculators with reverse-polish logic:

            Convert all zeros to "1" and drop all "<" symbols
            (240, 1000,  140, 300, 1, 200,  400, 200, 50)

            Multiply all of the numbers (8.064 X 10 18)

            Divide "1" by the number of measurements (1/9= 0.1111)

            Push they* key; Answer:126.1

The monthly geometric mean of the nine samples is 126. The daily maximum Fecal
Coliform concentration is  1000 (1/5).

TNTC: If any of the sample measurement value is too numerous to count (TNTC), write
TNTC' in both the monthly geometric mean and daily maximum block(s).  This
instruction is a change from prior year instructions. The number of exceedances  if any
sample measurement value is reported as TNTC is at least two (the monthly geometric
mean and daily maximum). Addditional exceedances must be reported  if any other
sample measurement values exceed the daily maximum permit limit. You are reminded
that it is your responsibility to ensure that a sufficient number of dilutions are used to allow
you to accurately measure the number of coliform that are discharged. You are also
reminded that you must submit an explanation of the TNTC in your DMR cover letter
including the dilutions  used in the test, and  if necessary, the measures that were
implemented to resolve the problem and the measures that were implemented to
eliminate future TNTC reporting.  If additional monitoring was performed, report the
additional monitoring in the Frequency of Analysis block.

8.  BOD* and TSS Percent Removal Calculations
The monthly average percent removal is not calculated  by averaging the daily percent
removal values.  Instead,  the monthly average percent (%) removal is calculated from two
numbers; the monthly average influent concentration and the monthly average effluent

                                 Ch. 3 Pg. 6

-------
concentration. The percent removal calculations are performed using the following
formula:
   % Removal = Monthly Avg. Influent Cone. - Monthly Avg. Eflluent Cone. X 100
                          Monthly Avg. Influent Cone.
For this example:

From ATTACHMENT A:

    Monthly Average Influent BOD Concentration = 197.3
    Monthly Average Effluent BOD Concentration = 31.0
                                      197.3-31.0
              BOD5 % Removal =      	X 100 = 84.3%
                                        197.3
              A TSS % Removal of 84.0% was similarly calculated.

9.  No Analytical Result
Although not displayed on the sample DMR, the ocassion may occur where no analytical
result can be reported.  Refer to Chapter 1, page 6 and ATTACHMENT E for a listing of
acceptable NODI codes.

10. Toxicitv Reporting
We encourage your use of ATTACHMENT F, the Toxicity Test Summary Sheet.  This
sheet should be filled out by your biomonitoring laboratory and forwarded along with your
complete Whole Effluent Toxicity lab report. Completion of this sheet will facilitate the
review of biomonitoring data. Test results should also be included on your DMR, where
applicable, i.e. 001T.  See ATTACHMENTS F and G.
                                Ch. 3Pg. 7

-------
                         ATTACHMENT A
SAMPLE MEASUREMENT VALUES





1st Week
Day Count
1
2
3
4
5
6
7
Week Avg.

2nd Week
8
9
10
11
12
13
14
Week Avg.

3rd Week
15
16
17
18
19
20
21
Week Avg.

4th Week
22
23
24
25
26
27
28
Week Avg.

5th Week
29
30
31

Monthly
Averages
Minimum
Maximum







Sun
Mon
Tue
Wed
Thy
Fri
Sat



Sun
Mon
Tue
Wed
Thu
Fri
Sat



Sun
Mon
Tue
Wed
Thw
Fri
Sat



Sun
Mon
Tue
Wed
Thu
Fri
Rat



Sun
Mon
Tue









Date

1-Jan
2-Jan
3-Jan
4-Jan
5-Jan
6-Jan
7-Jan



8-Jan
9-Jan
10-Jan
11 -Jan
12-Jan
13-Jan
14-Jan



15-Jan
16-Jan
17-Jan
18-Jan
19-Jan
20-Jan
21 -Jan



22-Jan
23-Jan
24-Jan
25-Jan
26-Jan
27-Jan
28-Jan



29-Jan
30-Jan
31-Jan




Flow

mgd




0.5
0.33
0.32
0.43
0.33
0.34
0.25



0.58
0.47
0.42
0.41
0.42
0.32
0.27



0.62
0.6
0.62
0.6
0.46
0.36
0.4



0.42
0.52
0.45
0.38
0.4
0.42
0.39



0.64
0.45
0.44

0.44

0.64
BOI
Inf.
mg/l





192.2


212






186.1


200.3






206.1


183






187,2


194.1






215


197.3


D
Eff.
mg/l





40.6


57.1






46.2


50.3






10.2


12






7.1


10.1






45.6


31.0



Week
Avg.











48.9









48.25









11.1









8.6









TS5
Inf.
mg/l





185.4









163.1









187









172.5









230


187.6



Eff.
mg/l





34









33.3









14.2









6.5









62


30.0



IVeek
Avg.











34









33.3









14.2









6.5









pH

SU




7.31
7.78
7.46
5.33
6.81
7.24
7.45



7.61
7.42
7.07
6.26
6.49
7.07
7.08



7.45
7.55
6.97
7.31
6.84
7.21
7.43



7.09
6.88
7.27
6.98
7.03
7.14
7.25



6.85
7.24
8.43


5.33
8.43
TRC

mg/l





0.025
r
0.015
)
0
0.02



0.035
0
0.03
0
0.01
0.03
0



0
0
0
0.01
0
0
0



0
0.04
0.025
0
0
0
0



0.02
0.01
0.01



0.04
Fecal

W100 ml





240


1000






140


300






0


200






400


200






50





Copper

ug/l















<3









-

























DO

mg/l




6.8
5.9
7.3
7.6
7.3
7.2
6.8



7.1
6.9
6.3
7.1
5.9
7.2
7.2



6.6
6.5
6.5
6.7
6.7
7.1
7.3



6.2
6.8
6.4
6.1
6.6
6.5
6.4



7.1
5.8
6.8


5.8


-------
                                                       NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
                                                                 DISCHARGE MONITORING REPORT (DMR)
                                                                                    3
                         Form Approved

                         OMB No. 2040-0004'
PERMITTEE NAME/ADDRESS (Include Facility Name/Location IfDtffomnt)

NAME:      EXAMPLE DMR FORM
ADDRESS:   1111 FIRST STREET
            SPRINGFIELD, MA 02345
FACILfTY:   EXAMPLE DMR FORM
LOCATION:  1111 FIRST STREET
            SPRINGFIELD, MA 011022208

ATTN.-Sally Sue Sampson, Dlr. DPW
                                                                                                      Pagel
        MA0101234
     PERMIT NUMBER
                                  001A
                           DISCHARGE NUMBER
FROM
MONITORING PERIOD
YEAR
07
MO
01
DAY
01
TO
YEAR
07
MO
01
DAY
31
DMR MAILING ZIP CODE:   011022208
MINOR
(SUBRW)
TREATED EFFLUENT
External Outfall
                       No Discharge
                                                                                                   QUALITY OR CONCENTRATION
00310 G 0
^aw Sewage Influent
00530 G 0
^aw Sewage Influent
  NAME/TITLE PRINCIPAL EXECUTIVE OFFICER
           TYPED OR PRINTED
                                      nip.rvl.im In
                                      nl rt tofiilco mbmteri.
      Om (fltton< mty bt uid.

-------
 PERMITTEE NAME/ADDRESS (Include Facility NamM.ocatlon ItDlffmnt)

 NAME:      EXAMPLE DMR FORM
 ADDRESS:  1111 FIRST STREET
            SPRINGFIELD, MA 02345
 FACILITY:   EXAMPLE DMR FORM    '.
 LOCATION:  1111 FIRST STREET
            SPRINGFIELD. MA 011022208
 ATTN:Sally Sue Sampson, Dlr. DPW
                                                      NATIONAL POLLUTANT DISCHARGE ELIMINATIbN-SVSTEM (NPDES)
                                                                 DISCHARGE MONITORING REPORT (DMR)
                                                                                                                                             .A
                                                                                                             Form Approved

                                                                                                             OMB No. 2040-0004 .
                                                                  MA0101234
                                                               PERMIT NUMBER
                                                                                             OQ1A
                                                                                     DISCHARGE NUMBER
                                                          FROM
MONfTORING PERIOD
YEAR
07
MO
01
DAY
01
TO
YEAR
07
MO
01
DAY
31
                                                                                                                     Page 2

                                                                                    DMR MAILING ZIP CODE:   011022208
                                                                                    MINOR
                                                                                    (SUBRW)
                                                                                    TREATED EFFLUENT
                                                                                    External Outfall     

                                                                                                           No Dlschargef""!
                                                        QUANTITY OR LOADING
                                                                                                  QUALITY OR CONCENTRATION
                                   SAMPLE
                                MEASUREMENT
Flow, In conduit or thru treatment pi
 50050 1 0
 Effluent Gross
                                   PERMIT
                                REQUIREMENT
                                   SAMPLE
                                MEASUREMENT
Chlorine, total residual
50060 1 0
Effluent Gross
                                   PERMIT
                                REQUIREMENT
Collform,. fecal general
                                   PERMIT
                                REQUIREMENT
                                   SAMPLE
                               MEASUREMENT
BOD, 5-day, percent removal
81010 K 0
Percent Removal
                                    ERMI1
                                REQUIREMENT
                                   SAMPLE
                               MEASUREMENT
Solids, suspended percent removal
81011 KO
Percent Removal
82220 1 0
Effluent Gross
  NAMEmTLE PRINCIPAL EXECUTIVE OFFICER
           TYPED OR PRINTED

COMMENTS AND EXPLANATION OF ANY VIOLATIONS (Reference all attachment* here)
                                               tv of taw U*t Dili docunn* Md Ml MKbnHMi wn pnfini \ntar njr dlncdoi or
krpmltvofU
10 mcrihnot wWi  ipwn 
-------
                                                       NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
                                                                 DISCHARGE MONITORING REPORT (DMR)
PERMITTEE NAME/ADDRESS  (Include Facility Name/Location If Different)

NAME:      EXAMPLE DMR FORM
ADDRESS:   1111 FIRST STREET
            SPRINGFIELD, MA 02345
FACILITY:   EXAMPLE DMR FORM
LOCATION:  1111 FIRST STREET
            SPRINGFIELD, MA 011022208
ATTN:Sally Sue Sampson, Dir. DPW
                                   MA0101234
                                PERMIT NUMBER
                                                              001T
                                                      DISCHARGE NUMBER
                           FROM
MONITORING PERIOD
YEAR
07
MO
02
DAY
01
TO
YEAR
07
MO
02
DAY
28
                                                                                                                  3
                                                               Form Approved
                                                               OMB No. 2040-0004
                                                                                                                                  Page 5
                                      DMR MAILING ZIP CODE:   011022208
                                      MINOR
                                      (SUBRW)
                                      WHOLE EFFLUENT TOXICITY
                                      External Outfall
                                                             No Discharge!
          PARAMETER
                                                        QUANTITY OR LOADING
                                                   VALUE
                                   VALUE      UNFTS
                                                                    QUALITY OR CONCENTRATION
VALUE
                                                                                                          VALUE
VALUE
                                                                                                    UNITS
                                                  NO.
                                                  EX
                           FREQUENCY
                           OF ANALYSIS
SAMPLE
 TYPE
LC50 Statre 48Hr Acute Ceriodaphnia

TAM3B10
Effluent Gross
   SAMPLE
MEASUREMENT
/OC
    PERMIT
REQUIREMENT
                                                                    COMP24
%Effect Statre 7Day Chronic
Ceriodaphnia
TCP3B 1 0
Effluent Gross
   SAMPLE
MEASUREMENT
    PERMIT
REQUIREMENT
                                                                    COMP24
  NAME/TITLE PRINCIPAL EXECUTIVE OFFICER

       I wrtifr wider wndty of lw tfatdili document d 11 michnMntt wm pfeptnd under my dlncdon or
                 o with *iyOT
-------
                                                       NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
                                                                  DISCHARGE MONITORING REPORT (DMR)
PERMITTEE NAME/ADDRESS (Include Facility Name/Location if Different)

NAME:
ADDRESS:
            (
                            .  -Jf~ I \J\J
FACILITY:     ._	 .	
LOCATION:  -.
ATTN:
PERMIT NUMBER
                              001A
                      DISCHARGE NUMBER
                                                            FROM
MONITORING PERIOD
MM/DD/YYYY
01/01/2009
TO
MM/DD/YYYY
01/31/2009
                                                                                           Form Approved
                                                                                           OMB No. 2040-0004
DMR Mailing ZIP CODE:   02165
MINOR
(SUBR E)
STORM WATER TO OIL WATER SEPAR
External Outfall
                        No Discharge]   |
NAME/TITLE PRINCIPAL EXECUTIVE OFFICER

TYPED OR PRINTED
I certify under penalty of law that this document and all attachments were prepared under my direction or
supervision in accordance with a system designed to assure thai qualified personnel properly gather and
evaluate the information submitted. Based on my inquiry of the person. or persons who manage the
system, or those persons directly responsible for gathering the information, the information submitted is,
to the best of my knowledge and belief, true, accurate, and complete. I am uwurc that there are significant
penalties for submitting false information, including the possibility of fine and imprisonment for knotting
violations.

SIGNATURE OF PRINCIPAL EXECUTIVE OFFICER OR
AUTHORIZED AGENT
TELEPHONE

AREA Code NUMBER
DATE

MM/DD/YYYY
 COMMENTS AND EXPLANATION OF ANY VIOLATIONS (Reference all attachments here)
 SEE NEW PERMIT CONDITIONS. PERMITISSUED 11-15-05. SEE DMR 001Q FORQUARTERLY REQUIREMENTS.
 EPA Form 3320-1 (Rev.01/06) Previous editions may be used.
                                                                                                                                                                   Page ;

-------
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-------
                              ATTACHMENT C-2
12-Month Rolling Average Flow .'Calculations
Reporting Months


Feb-07
Jan-07
Decr06
Nov-06
Oct-06
Sep-06
Aug-06
Jyl-06
Jun-06
May-06
Apr-06
Mar-06
Feb-06

Feb 06 thru Jan 07 - Sum
Mar 06 thru Feb 07 - Sum

12-month Rolling average
12-month Rolling average
Mon. Avg.
mgd

0.67
0.44
0.46
0.52
0.54
0.74
0,38
0.39
0.43
0.54
0.63
0.52
0.43
.-  ' .-
6.02
6.26

Jan07DMR
Feb07DMR
Dly. Max.
mgd

0.72
0.64
0.74
0.75
0.82
0.93
0.56
0.55
0.61
0.73
0,86
0.78
0.78




0.50
0.52

-------
                         ATTACHMENT C-3
TRC DAILY DISCHARGE CALCULATIONS




1st Week
Day Count
1
2
3
4
5
6
7

2nd Week
8
9
10
11
12
13
14

3rd Week
15
16
17
18
19
20
21

4th Week
22
23
24
25
26
27
28

5th Week
29
30
31






Sun
Mon
Tue
Wed
Thu
Fri
Sat


Sun
Mori
Tue
Wed
Thu
Fri
Sat


Sun
Mon
Tue
Wed
Thu
Fri
Sat.


Sun
Mon
Tue
Wed
Thu
Fri
Sat


Sun
Mon
Tue




Date

1-Jan
2-Jan
3-Jan
4-Jan
5-Jan
6-Jan
7-Jan


8-Jan
9-Jan
10-Jan
11 -Jan
12-Jan
13-Jan
14-Jan


15-Jan
16-Jan
17-Jan
18-Jan
19-Jan
20-Jan
21 -Jan


22-Jan
23-Jan
23-Jan
25-Jan
26-Jan
27-Jan
28-Jan


29-Jan
30-Jan
31 -Jan
TRC1
(mg/l)




<0.02
0.03
<0.02
<0.02
<0.02
<0.02
0.02


<0.02
<0.02
<0.02
<0.02
0.03
NR
<0.02


<0.02
<0.02
<0.02
0.02
<0.02
<0-02

-------
ATTACHMENT D

[JANUARY 2009]

UNIT OF MEASURE
CODEs AND
DESCRIPTION LIST
 CODE
 2L
 97
 2F
 3Y
 1N
 1T
 99
 5E
 3V
 34
 33
 3C
 2G
 3Z
 1E
 10

 6K

 18
 85
 08
 2Y
 2H
 65
 1S
 5A
 84
 83
 7C
         DESCRIPTIN
1000 Gallons per Day
Acres
Acute Toxicity
Alternate Number
Barrels
Barrels per Day
Barrels per Hour
Billion Btus per Day
Billion BTU's per Hour
BTU's per Day
BTU's per Hour
BTU's per Minute
Chronic Toxicity
Colony Forming Units
per 100ml
Color - Admi Units
Color - Platinum Cobalt
Unit

Conductance -
Microohms per Second
Counts per Liter
Cubic Feet per Day
Cubic Feet per Second
Cubic Meters per
Second
Curies per Day
Curies per Milliliter
Cycles
Days
Days per Month
Days per Week
deciSiemens per
centimeter
04
15
98
4L
1A
4K
70
27
1K
1P
57
53
07
1X
78
8D
8G
8E
35
36
64
67
8A
79
82
61
2D
2B
5W
47
56
02
01
3K
2J
37
1W
51
49
54
46
38
4F
4A
75
2U
Degrees Centigrade
Degrees Fahrenheit
Degrees Farenheit per
Hour
Dilution Ratio
Direction
Discharges per Month
Dry Tons
Feet
Fibers per Liter
Fibers per Milliliter
Gallons
Gallons per Batch
Gallons per Day
Gallons per Hour
Gallons per Minute
Gallons per Month
Gallons per Week
Gallons per Year
Grams per Day
Grams per Liter
Grams per Milliliter
Grams per Milliliter
Hours
Hours per Day
Hours per Month
Inches
Inches per Day
Inches per Hour
Inches per Month
Kg per CFS of
Streamflow per Day
Kilograms
Kilograms per 1000
Gallons
Kilograms per Day
Kilograms per Hectare
Kilograms per Hour
Kilograms per Liter
Kilograms per Month
Kilograms per Year
Lbs per CFS of
Streamflow per Day
Megawatts
Meters
Meters per Second
Metric Tons per Hectar
per Yr
Metric Tons per Year
Microcuries per Milliliter
Micrograms per Day
1L
28
11
7D

4U

41
2Q
69
19
72
25
06
05
9W
3R
8H

03

80

81

2A

8F

9T

71

2E

4T

4S
14
5B
30

4C

3D
Micrograms per
Kilogram
Micrograms per Liter
micromhos per cm
microSiemens per
centimeter
Microwatt-Seconds per
Square Centimeter
Microwatts per Square
Centimeter
Milligrams per Day
Milligrams per Kilogram
Milligrams per Liter
Milligrams per Square
Meter
Milliliters per Liter
Million BTU's per Day
Million BTU's per Hour
Million Colony Forming
Units
Million Gallons
Million Gallons per 6
Months
Million Gallons per Day
Million Gallons per
Month
Million Gallons per
Quarter
Million Gallons per Year

Million Gallons per Year

Million Pounds per Day

Million Pounds per Year
Milliosmols per
Kilogram
Milliwatt-Seconds per
Square Centimeter
Milliwatts per Square
Centimeter
Minutes
Minutes per Day
Most Probable Number
per 100ml
Most Probable Number
per Gram
MPN per 4 Grams of
Total Solids

-------
3M
6L
A.'t
M^vJ
5J

4X
*t/\
4Y
IQ
1 vJ
1C
88
93
89
21
20
2S
32
22
9A
23
3T
6F
21
2T
17
3L
55
1R
i r\
QO
ow
Nanograms per Liter
Nanometers
Nephelometric Turbidity
Units
Number
Number of

Exceedances
Number per 100 Liters
Number per 100
Milliliters
Number per Milliliter
Occurrences per Day
Occurrences per Month
Occurrences per Week
Parts per Billion
Parts per Million
Parts per Quadrillion
Parts per Thousand
Parts per Trillion
Pass=0 Fail=1
Percent
Percent Effect
Percent Fertilization
Percent Mortality
Percent Survival
Picocuries per Liter
Picograms per Liter
Pounds
Pounds per 1000
Gallons
Pounds per 1000
Gallons
31

1Y

3P
26

45

2R

2P

2K
76

29

42

59
50
Pounds per 1000
Pounds Production
Pounds per 100
Pounds
Pounds per Acre
Pounds per Day
Pounds per Half-Ton of
Production
Pounds per Hour
Pounds per Million
Gallons
Pounds per Minute
Pounds per Month
Pounds per Square
Inch
Pounds per Ton of
Production
Pounds per Week
Pounds per Year
                                    1U
                                    40
                                    92
                                    12

                                    3W

                                    3X

                                    5D
                                    2N
                                    5H
                                    5F
                                    73
                                    9X
                                    9P
                                    Ratio
                                    Short Tons per Day
                                    Square Feet
                                    Standard Units
                                    State Class # A=1 B=2
                                    None=0
                                    Table Number (2, 3 or
                                    4)
                                    Tons
                                    Tons per Day
                                    Tons per Month
                                    Tons per Year
                                    Toxicity Units
                                    Yes=0; No=1
                                    Yes=1; No=0

-------
r-v i i n\^
1 11V1J_,1 > 1 LJ 1
[JANUARY 2009]
FREQUENCY OF
ANALYSIS CODES AND
DESCRIPTIONS




CODE
01/01
01/02
01/03
01/04
01/05
01/06
01/07
01/08
01/09
01/10
01/11
01/12
01/13
01/14
01/21
01/28
01 /2Y
01/30
01/3H
01 /4M
01 /4Y
01 /5M
01 /5Y
01/60




DESCRIPTION
Daily
Once Every 2 Days
Once Every 3 Days
Once Every 4 Days
Once Every 5 Days
Once Every 6 Days
Weekly
Once Every 8 Days
Once Every 9 Days
Once Every 10 Days
Once Every 1 1 Days
Once Per 12 Days
Once Every 13 Days
Once Every 2 Weeks
Once Every 3 Weeks
Once Every 4 Weeks
Once Every 2 Years
Monthly
Once Every 3 Hours
Once Every 4 Months
Once Every 4 Years
Once Every 5 Months
Once Every 5 Years
Once Every 2 Months
01 /6M
01/7M
01 /8H
01/90
01/99
01/9M
01 /BA
01/BD
01/DD
1 01/DM
01/DQ
01/DS
01 /DW
01/EP
01 /EV
01/FA
01/FY
01/HR
01 /HV
01 IOC
01 /PT
01/RN
01/RP
01/SH
01/SN
01/US
01/WD
01/WL
01/YR
02/01
02/02
02/07
02/12
02/30
Once Every 6 Months
Once Every 7 Months
Once Every 8 Hours
Quarterly
Instantaneous
Once Every 9 Months
Once Per Batch
Once Before Discharge
Once Per Daily Discharge
Onr*^ P^r Mnnthlv/
\J\ ILrC? n Cl IVIUI HI liy
Discharge
Once Every Dsc Quarter
Once Per Discharge
Once Per Weekly
Discharge
Once Every Permit Cycle
Once Every Event
Once Per Facility
Once/First Year of Permit
Once Every Hour
Once Every Harvest
Once Every Occurance
Once Per Permit Term
Once Per Rn Event
Once Per Prt Period
Once Per Shift
Once Per Season
Once per Use
Once Every Weekday
Once Per Well
Annual
Twice Per Day
Twice Per Week
Twice Every Week
Twice Every 12 Days
Twice Per Month
02/5Y
02/90
02/BA
02/DA
02/DD
02/DM
02/DS
02/DW
02/HR
02/PT
02/RP
02/SH
02/SN
02/YR
03/01
03/05
03/07
03/08
03/12
03/30
03/5Y
03/6M
03/90
03/BA
03/DS
03/DW
03/RP
03/SN
03/YR
04/01
04/07
04/30
04/90
04/BA
Twice Every 5 Years
Twice Every Quarter
Twice Per Batch
2 Days Every Week
Twice Per Drawdown
Twice Every Month
Twice Per Discharge
Twice Every Discharge
Week
Twice Every Hour
Twice Per Permit Term
Twice Per Rpt Period
Twice Every Shift
Twice Every Season
Semiannual
Three Per Day
Three Every 5 Days
Three Per Week
Three Every 8 Days
3 Per 12 Hours
Three Per Month
Three Every 5 Years
Three Every 6 Months
Three Every Quarter
Three Every Batch
Three Per Discharge
3 Days Every Week
Three Per Prt Period
Three Per Season
Three Per Year
Four Per Day
Four Per Week
Four Per Month
4 Times Every Quarter
Four Every Batch

-------
04/HR    4 Times Every Hour          16/01
04/RP    Four Per Rpt Period          16/30
04/SN    Four Per Season             17/30
04/YR    Four Per Year               18/01
05/01     Five Per Day                18/30
05/07     Weekdays                  19/30
05/08     Five Every 8 Days            20/30
05/30     5 Times Every Month         21/30
05/90     Five Every Quarter           22/30
05/BA    Five Every Batch             23/30
05/DW   5 Days Every Week          24/01
05/WK   Five Per Week               24/30
06/01     Six Per Day                 24/HR
06/07     Six Every Week              25/30
06/30     Six Per Month               26/30
06/90     Six Every Quarter            27/30
06/SH    6 Every Operating Shift        28/30
06/YR    Six Per Year                29/30
07/14     7 Per 2 Weeks               48/01
07/30     7 Times Every Month         60/HR
07/WD   Weekly When Discharging     66/66
07/WK   Seven Per Week             77/77
08/01     Eight Every Day              88/88
08/30     Eight Every Month            99/99
08/BA    Eight Every Batch            AL/EV
09/01     Nine Per Day                AL/RN
09/30     Nine Per Month              BI/WK
09/99     See Permit                  CL/OC
10/30     Ten Per Month               DUDS
11/30     11 Per Month                ED/WL
12/01     12 Per Day                  ESTMT
12/30     Twelve Per Month            EV/2H
13/30     13 Per Month                LF/PT
14/30     14 Per Month                MEASD
15/30     15 Per Month                MM/WD
16 Per Day
16 Per Month
17 Per Month
18 Per Day
18 Per Month
19 Per Month
Twenty Per Month
21 Per Month
22 Per Month
23 Per Month
Hourly
24 Per Month
24 Times Every Hour
25 Per Month
26 Per Month
27 Per Month
28 Per Month
29 Per Month
Every 1/2 Hour
60 Per Hour
Wpc Plan
Contingent
Cleaning
Continuous
All Events
Alternating Run
Biweekly
Chlorination/Occurances
Daily When Discharging
End Of Well
Estimate
Every 2 Hours
Life Of The Permit
Measured
Monthly When Discharging
N/A      Not Applicable
N/R      Not Reported
REPRT   Report
WH/DS   When Discharging
WH/MN   Measured When Monitor
XX/XX    Frequency as Reported

-------
                                                 [JANUARY 2009]

                          ATTACHMENT E

                  No Data Indicator Code (NODI)

NODI  DESCRIPTION                  VALID/INVALID    RNC
                                   Yes / no       Yes / no
1    Wrong Flow                         no        Yes
2    Operations Shutdown             Yes               no
4    Discharge to Lagoon             Yes               no
5    Frozen Conditions                  no        Yes
9    Conditional Limit not required  Yes               no
        Low Level Production
        Production Based Limits Don't Apply
        DMR Received  - Production Or Flow Related
        Other
        Not Applicable During Sludge Period
        Not Tracked For This Period
A    General Permit Exemption        Yes               no
C    No Discharge                    Yes               no
D    Lost Sample                        no        Yes
E    Analysis Not Conducted             no        Yes
F    Insufficient Flow for Sampling     no        Yes
G    Sampling Equipment Failure         no        Yes
H    Invalid Test                       no        Yes
I    Land Applied                    Yes               no
J    Recycled Water/Closed System    Yes               no
K    Flood Disaster                     no        Yes
L    DMR Received but not Entered       no             no
S    Fire Conditions                    no        Yes
W    Dry Lysimeter/Well              Yes               no

VALID = no violation;   INVALID = violation

Reportable Non Compliance (RNC)  = Yes violation; No violation

-------
                                     ATTACHMENT F
                              TOXIC1TY TEST SUMMARY SHEET
Facility Name:
NPDES Permit
Test Type
	 Acute
	 Chronic
	 Modified
(Chronic
Reporting
LC50
Values)
	 24-Hour
Screening

Number:
Test Species
	 Fathead Minnow
	 Ceriodaphnia dubia
	 Daphnia Pulex
	 Mysid Shrimp
	 Sheepshead
Menidia
	 Sea Urchin
	 Selenastrum
Other
Test Start Date:
Outfall Number:
Sample Type
	 Prechlorinated
	 Dechlorinated
	 Unchlorinated
	 Chlorinated



Sample Method
	 Grab
	 Composite
	 Flow-thru
	 Other

TRC cone. mq/L






Dilution Water
	      Receiving water collected at a point immediately upstream of or away from the discharge;
          (Receiving water name and sampling location:	)
	      Alternate Surface Water of known quality and a hardness to generally reflect the
          characteristics of the receiving water;
          (Surface water name:	)
   Synthetic water prepared using either Millipore Mill-Q or equivalent de-ionized water
	      and reagent grade chemicals; or deionized water combined with mineral water;
	      Artificial sea salts mixed with deionized water;
	      Other	
Effluent Sampling Date(s):
Effluent Concentrations Tested (in %):
    "(Permit Limit Concentration):	
Was the effluent salinity adjusted? _
If yes, to what value?	PPT

Reference Toxicant test date:	
         Reference Toxicant Test Acceptable Y	N	
Age and Age Range of Test Organisms.
         Source of Organisms.
   JANUARY 2009
ATTACHMENT F

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                                  ATTACHMENT F (Cont.)
                             TEST RESULTS & PERMIT LIMITS
                                  Test Acceptability Criteria
A. Dilution water control
Mean Control Survival:
Mean Control Weight:

B. Receiving Water Control
Mean Control Survival:
Mean Control Weight:

C. Lab Culture Control Y
                     Mean Control Reproduction:
                     Mean Control % Fertilization:
                     Mean Control Reproduction:
                     Mean Control % Fertilization:
  N
D. Thiosulfate Control Y
  N
                                      Test Variability
Test PMSD (growth).
                    Test PMSD (reproduction)
                                Permit Limits and Test Results
Limits:

LC50
A-NOEC.
C-NOEC.

IC25
IC50
       Results:

       LC50
Upper Value
Lower Value
Data Analysis
Method Used
       A-NOEC
       C-NOEC
LOEC
       IC25
       IC50
Reported Test Results Justification, PMSD Comparison Discussion and Concentration-Response
Evaluation:
   JANUARY 2009
            ATTACHMENT F

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                                     ATTACHMENT G

               NPDES Whole Effluent Toxicity Testing, Monitoring and Reporting

This guidance is intended to promote compliance and enhance program efficiency and effectiveness.
This is not intended to, nor does it, constitute rulemaking by EPA and may not be relied upon to create a
right or a benefit, substantive or procedural, enforceable at law or in equity, by any person.  This
document was prepared for NPDES Permittees to: (1) clarify Whole Effluent Toxicity (WET) testing,
monitoring and reporting requirements; (2) provide guidance; and (3) provide a list of EPA contacts
available to answer questions.

TIPS:

1.      NPDES Permit Requirements
       The sampling location,  sample type, test frequency, test species, monitoring period, and reporting
       requirements are specified in Part I (and ATTACHMENTS) of the NPDES Permit. Read the
       NPDES Permit carefully.  Permittees and analytical laboratories must adhere to Permit
       requirements and test protocols. The Permittee is responsible for data quality, data integrity and
       NPDES reporting. EPA recommends that the Permittee provide its testing laboratory with a copy
       of the entire NPDES Permit (i.e., Part I and ATTACHMENTS, and Part II "General Conditions")
       and any subsequent modifications together with any alternate dilution water authorization letters.
       Mistakes have been made in the past that could have been avoided if the bioassay laboratory
       had a copy of these documents.

2.      WET Tests Data Quality and Reporting
       Carefully review bioassay test results and be sure that the data are valid (i.e., the minimum test
       requirements, test review requirements and test acceptability criteria (TAG) are met for EPA's
       standard and EPA-New England protocol) and are correctly reported on the DMR.

3.      WET Test Scheduling
       Laboratories have scheduled WET tests using test organisms that are at or near the oldest
       acceptable age at test start. If this is done and there is a delay in sample delivery, the test
       organisms may be too old for use in the bioassay test when the sample arrives. This could -
       create some scheduling difficulties or could require a contingency plan that includes a secondary
       emergency source of test organisms. It is suggested that Permittees ask whether laboratories
       have contingency plans for such situations.

GUIDANCE:

4.      WET Guidelines and Methods Manuals

       Guidelines Establishing Test Procedures for the Analysis of Pollutants: Whole Effluent Toxicitv
       Test Methods: Final Rule (Federal  Register: November 19, 2002, Volume 67, Number 223, Rules
       and Regulations pp. 69951-69972)

       The most current methods manuals, posted at Web address
       www.epa.gov/waterscience/methods/wet, are as follows:
       a.  Methods for Measuring the Acute Toxicitv of Effluents and Receiving Waters to Freshwater
           and Marine Organisms. Fifth Edition, October 2002, EPA-821-R-02-012;
       b.  Short-Term Methods for Estimating the Chronic Toxicitv of Effluents and Receiving Water to
           Freshwater Organisms. Fourth Edition, October 2002, EPA-821-R-02-013;
       c.  Short-Term Methods for Estimating Chronic Toxicitv of Effluents and Receiving Waters to
           Marine and Estuarine Organisms, Third Edition, October 2002,  EPA-821-R-02-014; and
       d.  Standard Methods for the  Examination of Water and Wastewater, 21st Edition, 2005.

                                      Attachment  G 1
November  2008

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5.     WET Monitoring and Reporting
       EPA rejects WET test reports that do not follow Permit requirements, applicable protocols, and
       meet all minimum criteria for acceptability and variability of test results, and requires tests to be
       repeated until valid results are obtained. Results, valid or otherwise, must be submitted by the
       date specified in Part I of the NPDES Permit even if the test has to be repeated. Therefore, EPA
       recommends that sampling and testing be initiated early in the monitoring period prescribed by
       the Permit.

       If a valid WET test is not completed by the reporting deadline, the Permittee must report the
       invalid test using the proper No Data  Indicator (NODI) code on the DMR; the NODI code is "H."
       The cover letter must explain the monitoring and reporting violation and indicate when the test
       will be repeated. A corrected DMR must be resubmitted once valid data are available, and the
       entire report submitted as required by the Permit. The report shall include, among other things,
       bench sheets to document that there  was an invalid test and that the test was repeated.

       In cases where the Permittee is following EPA's revised May 2007 freshwater chronic WET test
       protocols and the associated chemical analyses do not include total chromium data but the
       Permit requires this monitoring data, the Permittee must insert the proper  NODI code in the DMR
       box for reporting total chromium; the NODI code is "9."

6.     Sample Dechlorination
       The total residual chlorine concentration of the discharge sample shall be  measured and, if
       detected, the sample shall be dechlorinated in the laboratory prior to WET testing in accordance
       with Standard Methods for the Examination of Water and Wastewater. 21st Edition, 2005  (see
       also Section VI, Region I Protocol). The total residual chlorine concentration of the discharge
       sample must be reported and the dechlorination method described. When the sample is
       dechlorinated in the  laboratory, an additional thiosulfate control (with the maximum amount of
       thiosulfate in the lab control or the receiving water control) must also be run. This information
       must also be included in the report.

7.     Sample Hold Time
       Sample hold time must be consistent  with that specified by test protocol. The holding  times for
       the initial use of original or renewal sample is less than 24 hours for on-site tests and less than
       36 hours for off-site tests as specified in the protocols unless a waiver is obtained in writing from
       EPA.  In isolated cases where  the test cannot be started within 36 hours of sample collection,
       data must be submitted to EPA and the State to demonstrate that the effluent toxicity  of a sample
       is not reduced by extending the holding time beyond 36 hours. Subsequent to initial use of the
       original or renewal sample, samples may be used for test renewal at 24, 48 and 72 hours.

8.     Salinity Adjustment of the  Effluent  Sample
       The Region's test protocols require the use of sea salts for salinity adjustment in every case.

9.     Age of the Test Organisms
       The protocols specify what the age of the test organism must be at test initiation. Evidence to
       verify test organism age must be included in each report.

10.    Raw Data and Bench Sheets
       Raw data and bench sheets must be included in the full report.

11.    Report Integrity and DMR Accuracy
       WET test data summary tables must be consistent with the report text, data analyses, bench
       sheets; and DMRs.  Report integrity and DMR accuracy are crucial, and are the responsibility of
       the Permittee.

12.    Data Analyses
       Flow charts in the EPA acute and chronic WET test manuals must be followed so that the correct
       analyses are performed. Statistical program printouts and graphical displays (e.g. NOEC and
                                      Attachment G 2
November  2008

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        LC50 calculations, etc.) must be submitted.

13.     Chronic Ceriodaphnia dubia Survival and Reproduction Test
        The duration of the chronic Ceriodaphnia dubia survival and reproduction test must not exceed
        eight days.  The minimum acceptability criteria for each test is measured and documented for all
        test controls. Offspring from the fourth or higher broods must not be included with test results!
        (See EPA-821-R-02-013, October 2002, p. 161.)

14.     Document Ongoing Laboratory Performance
        As part of an in-house Quality Assurance program, each laboratory must perform reference
        toxicant tests on the test organisms it uses and must analyze the data for the reported test
        endpoints. Reference toxicant testing must be performed monthly, or concurrently depending on
        test frequency, for each test endpoint, in accordance with the EPA Methods Manual.   Reference
        toxicity tests are to be performed and interpreted according to the referenced EPA Method
        Manuals. (See EPA-821-R-02-013, Section 4.16.1, p. 15.) Reference toxicity test results and
        applicable control charts must be included in every report.

        In the case where a reference toxicity test is performed concurrently with an effluent or receiving
        water test and the  reference toxicity test results fall slightly outside the control limits established
        by the laboratory for the test endpoint and the primary test meets the test acceptability criteria,
        the primary test will be considered "conditionally" acceptable. However,  if the results of a
        concurrently run reference toxicity test fall well outside the established upper control limits, the
        primary test will be considered unacceptable and must be repeated immediatelv. (See EPA-821-
        R-02-013, Section 4.16).

15.     Sampling Methods, Holding Times, and Preservation Techniques
        All sampling methods, holding times and preservation techniques must be consistent with 40
        C.F.R. Parts 122 and 136. Note that EPA-approved test methods require that samples collected
        for metals analyses be preserved immediately after collection.

16.     Dilution  Water
        The objective of the WET test is to estimate the toxicity of the effluent in uncontaminated
        receiving water.  Ideally, a grab sample of receiving water must be collected immediately
        upstream and outside of the influence of the outfall for use as dilution water in the tests.

17.     Alternate Dilution Water
        EPA-New England has adopted a species-specific, self-implementing policy for switching to
        alternate dilution water use in WET tests where the receiving water is documented to be toxic or
        unreliable. The policy authorizes alternate dilution water use in the following two cases:
        (1) when a WET test is repeated due to site water toxicity; and
        (2) in future WET tests where there are two recent documented incidents of site water toxicity
        associated with a particular test species. The details of EPA-New England's species-specific,
        self-implementing policy is provided below.

        Case (1): EPA-New England authorizes the use of an alternate dilution water for any WET test
        repeated due to site water toxicity. Additionally:
           The test must be repeated during the monitoring period specified by the Permit.
           The selected alternate dilution water must have characteristics such  as hardness similar to
           those of the receiving water, and not produce a toxic response.
           A receiving water control must be run in alternate dilution water tests.
           A complete WET test report must be submitted as required by the Permit.
           If the retest documents that the receiving water controls met the TAG, receiving water must
           be used as diluent in future WET tests.
           If the receiving water controls of the retest failed to meet the TAG, an alternate dilution water
           may  be used in future WET tests using that test organism only after the Permittee submits a
           written request to EPA and  receives written authorization from EPA.  (See Case (2) below.)

                                       Attachment  G 3
November 2008

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       Case (2): Before an alternate dilution water is used in future WET tests, the Permittee must
       submit a notification letter to EPA of species-specific, site water toxicity. The notification letter
       shall be sent to the following EPA addresses:

           Director
           Office of Ecosystem Protection (CAA)
           U.S. Environmental Protection Agency
           One Congress Street, Suite 1100
           Boston, MA 02114-2023

           and

           Manager
           Water Technical Unit (SEW)
           U.S. Environmental Protection Agency
           One Congress Street, Suite 1100
           Boston, MA 02114-2023

       The letter must include:
       1.   WET data documenting the two recent incidents of site water toxicity to a test species;
       2.   Information on the alternate dilution water selected for future WET tests including hardness
           data and a comparison to the receiving water chemistry; and
       3.   A list of the controls (e.g., site water control, alternate dilution water control, laboratory culture
           water control, thiosulfate control) that will be run in future WET tests.

       Then, EPA-New  England will respond in writing to authorize or to deny  the use of alternate
       dilution water in future WET tests.  When EPA-New England authorizes the use of an alternate
       dilution water in future WET tests, it is for the duration of the life of the Permit. At a minimum,
       EPA will review alternate dilution water authorizations during Permit reissuance.

       EPA reserves  the right to revoke this guidance at any time and may immediately require the
       Permittee to use site water as diluent as EPA deems necessary. Such  a determination will be
       provided in writing to the Permittee.

18.     Site Water Controls in Alternate Dilution Water Tests
       Alternate dilution water WET tests shall be run with a minimum of two controls; a site water
       control and a toxic free alternate dilution water control. Additional controls such as a laboratory
       culture control or a thiosulfate control must also be run, if necessary. Chemical data of the
       receiving water and dilution water samples must be included in the report.

19.     Use of Control Data
       When performing statistical analyses, the dilution water control, whether synthetic alternate
       dilution water or  receiving water, must be used for data comparison.

       In  alternate dilution water tests, the receiving water control results are "report only"  data.

       If an alternate  dilution water control, the thiosulfate control or the lab culture water control fail to
       meet the minimum TAG, the toxicity test must be repeated using a fresh sample.

20.     Test Results Review
       Toxicity test controls must meet the minimum test acceptability criteria.  Additionally, a dose-
       response evaluation and a Percent Minimum Significant Difference (PMSD) review of the WET
       test results must be done as follows and documented in the report:

       a.   Concentration-Response Relationship
           The WET  data concentration-response relationship is reviewed, and Hypothesis Testing and
           Point Estimate techniques  are used to determine test endpoints. A dose-response review
           must be performed according to Section 10.2.6 of EPA-821-R-02-013 (for freshwater tests)

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                                 ATTACHMENT H
                        BYPASS OR SEWER OVERFLOW REPORT
DATE OF REPORT:                             TIME:
DATE OF INCIDENT: 	 TIME:

NAME OF SYSTEM: 	

FACILITY NAME:
NPDES PERMIT No:
NAME and TITLE of PERSON REPORTING INCIDENT:
TELEPHONE No:                                 ext:
LOCATION OF OVERFLOW:
RECEIVING WATER:
INCIDENT DURATION:  FROM (date)  	  TIME:

             TO:  (date) 	 TIME: 	

ESTIMATED TOTAL FLOW:  	

TREATMENT PROVIDED:
CAUSE OF INCIDENT:
MITIGATION MEASURES TAKEN:
ADDITIONAL INFORMATION / COMMENTS:
AGENCY / PERSON REPORTED TO:

US EPA:  	

STATE:
  JANUARY 2009                Attachment H

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LAST PAGE OF NPDES INSTRUCTIONS  FOR  2009 DMR REPORTING
FINAL: JANUARY 2009
JANUARY 2009

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