&EPA
United States
Environmental Protection
Agency
IM/IT Portfolio Review
June 26, 2008
Office of Research and Development
-------
&EPA
United States
Environmental Protection
Agency
Background
Portfolio Views and Definitions
Key Portfolio Challenges
Summaries by Cross-Cutting Categories
Overall Challenges
Processes
Next Steps
-------
I' 11, .' ' , 1X
L . uu inii iijI Protection
Agency
ORD-wide insight and control over its information management and information technology
(IM/IT) portfolio is limited. This presentation is provided to the IMGB so that the factors limiting
insight and control can be explored, the anticipated portfolio for FY2009 can be reviewed, and
new directions enabling more effective IR and PM can be set.
Several example general charge questions include:
Does the presentation provide background on IR/PM, a "snapshot" of the FY09 budget, and insight
into the current limitations of the snapshot?
Does it provide a strong sense of future direction that can provide improved visibility, oversight and
control of the ORD IM/IT portfolio?
Are the three proposed mission related portfolios (Science, Administrative, Technology) of the ORD
IM/IT portfolio helpful?
Are they adequate as major categories providing context and linking IM/IT investment to the mission
of ORD? Are there additional portfolios that you would like to see created?
Are the cross-cutting categories helpful in setting investment context? Are there additional cross-
cutting categories that would be useful?
What "challenges" to IR and PM do you consider most critical to address?
What "next steps" do you consider most important in providing IR/PM visibility and oversight?
-------
&EPA
Background
United States
Environmental Protection
Agency
Vj Background
Portfolio Management and Investment Review Comparison
Budget Timeline and ORD Portfolio Review Calendar
The IR/PM Framework
Portfolio Views and Definitions
Key Portfolio Challenges
Summaries by Cross-Cutting Categories
Overall Challenges
Processes
Next Steps
-------
ITandIM
United States
Environmental Protection
Agency
There are two major components of ORD's spend:
Information Technology (IT) and Information
Management (IM).
This presentation primarily provides information on IT
expenditures, summary information on IM
expenditures (where available), and suggested
direction for IM/IT oversight and reporting.
-------
r/EPA
PM and IR Comparison
United States
Environmental Protection
Agency
Examples of IT portfolios (such as
Science, Admin., and Technology)
would be planned initiatives, projects,
and ongoing IT services (such as
application support).
PM provides overall context for
individual investments.
Portfolios should link directly to goals
and be strategic by nature.
IT Portfolio Management (PM) is the
application of systematic management
to large classes of items within
enterprise IT.
IR controls content and evolution of
portfolios.
Individual investments are tactical,
should link to objectives, and be
measurable.
IR is the process of selecting,
controlling and evaluating individual IT
investments.
-------
&EPA
United States
Environmental Protection
Agency
OMB
Request- Initial Ex. 53
and 300 Submissions
(Sep)
\
OMB
"Pass back"
(Nov)
\
President's
Budget to
Congress
(Feb)
Operating Plan
Development-Final
Adjustments
to IT resources
(June - Oct.)
Appropriation
(Oct. 1)
Oct Jan Apr July Oct Jan Apr July Oct Jan Apr July Oct Jan
2006 2007 2007 2008 2008 2009 2009 2010
V
ORD Annual
Planning
(Jan. - Apr.)
Agency Budget
Process
(Apr. - Feb.) \
V
Congressional
Appropriations
Process
(Feb. - Oct.)
(FY 2009
Process)
Budget Planning & Development
Event Date
Review proposed portfolio views with IMGB
Populate portfolio/develop investment review future plan (PMO)
Update IMGB on progress/obtain feedback
Review portfolio (IMGB)
Resolve Issues
ORD SIO certifies completion of investment review to OEI
On-going Quarterly Reviews
April 30
April 30- June 12
May 14 -15
June 26
July
July
October 2008, January 2009 , April 2009
-------
vvEPA
United States
Environmental Protection
Agency
Investment Review/
Portfolio Management Framework
CAPABILITY
IMPROVEMENT
APPROACH
Create
1 Investment
Awareness
Build
2 Investment
Foundation
Develop
3 Complete
Portfolio
Improve
4 Investment
Process
Leverage IT
5 For Strategic
Outcomes
RECOMMENDED ORD IT INVESTMENT REVIEW/PORTFOLIO PROCESS
C
c
PH
'-S %
a 8
2
.
I 1
o
Onsoins Portfolio M anasement
Identify
Business
Prio titles
Determine
Target
Portfolio
1. Track
Progress
2. Report
Results
4. Reprioritize
Portfolio
Evaluate
Investment
Options
Pnontbe
Investment
Review
3. Identify
Potential
Investments
ADMINISTRATIVE
TECHNOLOGY
Science
Management
-------
r/EPA
Portfolio Views and Definitions
United States
Environmental Protection
Agency
Background
v| Portfolio Views and Definitions
Current ORD IT FY09 Budget View
Future Portfolio Views
Basis for IM/IT Portfolios
Definitions of "Portfolios" and "Cross-Cutting Categories"
Portfolio View: Portfolios by Cross-Cutting Categories
Potential Mission Focus Mapped to FY09 ORD Budget
Key Portfolio Challenges
Summaries by Cross-Cutting Categories
Overall Challenges
Processes
Next Steps
-------
1,'ritf ' S
t i . iium
Agency
- ltd I Protection
'|;JI ^ 1/11:1
CPIC
Infrastructure
Geospatial
Small/Other
TOTALS
-I lil 'I r
HPC
Named Projects
Security
Desktop (IA)
Network (IB)
Data Center (1C)
Security (SC)
Hardware (GA)
Software (GB)
Data Dist. (GD)
Data Proc. (GP)
Services (GS)
Sys / Applications
Security
HI 1
*?1 ! jl |
$1
$0
$1
$1
$1
$1
$1
$1
$1
i i v\ii°i &|K ''(,
i !i ' '; < :1 .''
i I JSciiX
Hill
iiia
ii
$1
$1
$1
$1
$1
$1
$1
$1
$1
$1
$1
$1
$1
$1
1
$1
$1
$1
$1
$1
$1
$1
!
»fiiiii',i
'tffSti
'
$1
$1
$1
$1
$1
$1
$1
$1
Subtotal
and
Administrative
(K)
$1
$1
$1
$1
$1
$1
$1
$1
$1
$1
$1
$1
$1
$1
$1
" '' "he ' '(' ','
Wi ;:i
\ ?' . t' ii
$0
$1
$0
$1
$1
$1
$1
$1
$1
$1
$1
$1
$1
$1
$1
fill IB
I ft!
$0
$1
$0
$1
$1
$1
$1
$0
$0
$0
$0
$0
$1
$0
$1
m:
$1
$1
$1
$1
$1
$1
$1
$1
$1
$1
$1
$1
$1
$1
$1
III!;! l\
, i"fl « * ;!
!itoii;:ij
\\(Sk'-\
Distributions are based on 72% Programmatic and 28% Administrative
Note: Dollars are in thousands.
-------
xvEPA
Current ORD IT FY09 Budget View
United States
Environmental Protection
Agency
Summary
The previous slide provides the best FY09 IT Budget
"snapshot" possible at this point in time, but is imperfect
because we are unable to track some spending down to the
level reflected by the cells in the matrix.
It sets the stage for a new level of tracking in the future. The
concepts reflected by the cells in the matrix can be used to
influence the make-up of the IT codes and other "tags" that
can be implemented to provide real-time information on
future ORD spending.
Although we are providing the information in spreadsheet
format, the future would require managing the info, in a
database so analysis could be performed, and reports and
"dashboards" could be configured to answer specific
questions in real-time.
Observations
Very helpful in understanding the "Big Picture".
Use of fewer portfolios limit insight necessary for alignment
of investments to ORD's mission.
Does not provide sufficient information about what's being
done with the money to support portfolio management
through investment review.
Information on what's being done with the money can only
be pulled together through a painstaking process of data
calls.
Budgets have been relatively flat over the last 3 years.
FY09 IT Budget
11%
20%
67%
Note: Dollars are in thousands.
Key D CPIC
D Geospatial
D Infrastructure
D Small / Other
-------
Future Portfolio Views
United States
Environmental Protection
Agency
There are multiple approaches to presenting IM/IT portfolios.
Portfolio views could include views based on IT category, views
based on mission focus alignment, and views based on lifecycle.
The initial way we are presenting ORD's portfolio is based on
mission focus alignment.
ORD's mission focus oriented IM/IT Portfolio consists of three
portfolios: science, administrative, and technology.
The portfolios, which can include sub-portfolios such as science
management, can be partitioned by cross-cutting categories such
as Applications, Services, Technology, Geospatial, IRM Services,
HPC, WCF, New Projects, and MYP.
The cross-cutting categories are used to provide visibility into how
categories of technology are used to support the portfolios.
The portfolio views are meant to provide different context, but are
not mutually exclusive and can have considerable overlap.
-------
&EPA
i/i
United States
Environmental Protection
Agency
Plan Projects
& Resources
/Assess & Rate
V Performance
Discover &
valuate Literatur
Discover &
Evaluate Data &
Tools
Publish Results
& Communicate
xperiment, ModerN
Observe ./
Analyze Data &
Observations
Science Portfolio
Administrative Portfolio
Enterprise-wide Technology Portfolio
-------
Protection
Science
Science
Management
IM/IT resources devoted to data and tool discovery, scientific experimentation,
observation, modeling, and analysis.
Examples: Ecotox, EMAP, HPC projects.
IM/IT resources devoted to the management of science projects, information
discovery, evaluation, access, publication and quality assurance.
Examples: El MS, ESC, Library Systems.
Administrative
IM/IT resources devoted to ORD's administrative activities.
Examples: OMIS, Web work for AEP.
Technology
IM/IT resources devoted to more than one of the previous portfolios that
enhance the ORD Enterprise IT capacity and capabilities.
Examples: Voice over Internet Protocol (VOIP), Science Security Zone.
-------
vvEPA
Cross-Cutting Category Definitions
United States
Environmental Protection
Agency
A program or group of programs designed for end users (i.e. EIMS, OMIS, ESC).
Services 1 Work performed by one person or group that benefits another. Services include HPC Modeling Support,
HPC Visualization, Consulting, Web, Enterprise Architecture, and Graphics / Multi-media.
i , . . I Hardware, software and network elements that make-up the infrastructure available to ORD to support
1 Technology ,,,,,,
^ "'" J mission related applications and services.
J Detailed resource information associated with contracts, general expenses, travel, WCF contributions, and
^ ^^^vt^vtvtvtvt^ FTE costs. The Geospatial Line of Business includes both IT and non-IT resource requirements.
Scientific info. mgmt. programs that support knowledge mgmt., maintaining the information architecture, web
IRM Services . , . . _i ± ru r± _i _i ± .
J infrastructure, records management, library programs, quality assurance and product clearance.
HPC Provides an environment capable of running models that require high computer power and storage capacity.
V i... uaaaaaaaaaaaaaaaaaaaaaaaaasJ.
i j Pool of technical support services provided by the agency and purchased by ORD with monies allocated in
Uasasa^^^ tne budget for that purpose.
' New Projects Temporary endeavors undertaken to create a unique product, service or result.
MYP
Multi-Year Plans (MYP) for high priority issues to provide multi-year coordination for achieving ORD's
research goals.
-------
cvEPA
United States
Environmental Protection
Agency
Cross-Cutting
Categories
Applications (CPIC,
! CPIC Lite, Other)
Science
Portfolio
Administrative
Technology
Services
Technology
Geospatial
IRM Services
HPC
WCF
New Projects
MYP
-------
&EPA
by
United States
Environmental Protection
Agency
Science
Administrative
Technology
Applications
Services
Technology
Supportand
Infrastructure
Discretionary
CPIC systems
(> $3M)
CPIC- Lite systems
($250K-$3M)
Small other systems
($100K-$250K)
Non-categorized systems
(<$10K)
Technical Support
Business Services
Consulting
Geospatial
Other, TEN
Data Centers/large platforms
Desktops
Networks
Desktop Connectivity
Initiatives
Hardware
Software
ECOTOX, EMAP, LAMS
HEDS, IRIS
L/C/O local applications
Specialized scientific
support, e.g. modeling,
statistical analysis
Graphics, multi-media, WEB
Research Planning Support
(IT components)
Programming, analysis
Programming, analysis
Scientific Workstations, PCs,
Accessories
SAS, MatLab, SigmaPlot,
SimuLink
EIMS, Science
Connector
TIMS, GFS 2000, TIS
L/C/O local applications
Graphics, multi-media,
WEB
Research Planning
Support (IT
components)
Programming, analysis
PCs, Accessories
OMIS
TODS
L/C/O local
applications
Graphics, multi-
media, WEB
Administrative
Systems Initiative
Programming,
analysis
PCs, Accessories
Business software
Graphics, multi-media,
WEB
Planning, e.g., ITIP, IT
Reorg.
I
Programming, analysis
OM&M (Hardware,
software and services)
OM&M (Hardware,
software and services)
OM&M (Hardware,
software and services)
Mandatory WCF Fees
VolP.SSZ
-------
x>EPA
Potential Mission Focus Mapped to FY09 ORD
Budget
United States
Environmenta
Agency
CPIC-Lite systems ($250K -$3M)
HPC Modeling Support
HPC Visualization
SSZ
HPC Platforms
Applications ($OK - $250K)
Hardware-L/C/O
Soft w are-L/C/O
Business Focus Areas ($K)
Science Science Administrative
<-$3M)
ort
i
Total
50K)
Technology Total
$ -
$ -
$ -
$ -
$ -
'
$ -
$ -
$ -
$_J
f
$ -
IT Geospatial
Mon-IT Geospatial
Total
Data Centers Inf. LoB OM&M
(Hardware, software and services!
Desktops (Inf. LoB)
Networks (Inf. LoB)
Security (Inf. LoB)
Hardware-L/C/O
Software-L/C/O
Total
WEB
Enterprise Arch
Graphics, multi-media
Libraries
Records Management
Quality Assurance
Total
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
TBD
$ -
TBD
TBD
TBD
TBD
Applications & Systems
Services
Technology
-------
&EPA
Key Portfolio Challenges
United States
Environmental Protection
Agency
Background
Portfolio Views and Definitions
Key Portfolio Challenges
Science
Science (Science Management)
Administrative
Technology
Summaries by Cross-Cutting Categories
Overall Challenges
Processes
Next Steps
-------
&EPA
Science Summary
United States
Environmental Protection
Agency
Key Challenges
Ensuring ORD has the best technology to support the science.
Providing uniform, easy access to all appropriate science data and tools so that they can be
evaluated and reused.
Providing focus on solving technical problems unique to the science environment such as
universal i/o formats for modeling data and ensuring they are shared throughout ORD.
Addressing intellectual property concerns.
Supporting collaboration across ORD, other agencies, and academia.
Methodically monitoring changes in science that will require new technology to support them.
Developing a consistent approach to laboratory information and data management.
Developing electronic laboratory notebooks.
-------
&EPA
Science
Science Management Summary
United States
Environmental Protection
Agency
Key Challenges
Developing a strategic plan for IM/IT to help guide investment review and portfolio
management.
Developing policy to ensure inclusion of IM/IT direction and requirements in Multi-Year
plans.
Developing a comprehensive approach to management of ORD science information.
Developing a comprehensive records management schedule for science records.
Developing policies, procedures and technology that foster and enable stewardship and
sharing of data, information and tools.
Achieving more efficient operations and facilitating designation of authoritative sources of
information by integrating or making interoperable systems that manage similar information
(for example: project descriptions in EIMS and descriptions of grants projects).
-------
&EPA
Administrative Summary
United States
Environmental Protection
Agency
Key Challenges
Aligning with the Administrative Efficiencies Project (AEP).
Doing more with less.
Leveraging EPA systems and other Agency systems whenever possible.
Developing capacity and "channels" of communication to ensure ORD requirements are
met.
Ensuring environment has capacity to link goals, objectives, and IM/IT budget information
into meaningful reports.
-------
vvEPA
Technology Summary
United States
Environmental Protection
Agency
Key Challenges
Anticipating the need for infrastructure upgrades by understanding requirements.
Maximizing return on investment (ROI) by procuring appropriate quantity.
Not over or under buying capability.
Planning for capacity in out-years.
-------
r/EPA
Summaries by Cross-Cutting Categories
United States
Environmental Protection
Agency
Background
Portfolio Views and Definitions
Key Portfolio Challenges
V| Summaries by Cross-Cutting Categories
Cross-Cutting Categories Summary
Portfolio by Cross-Cutting Categories
Applications, Services, Technology, Geospatial, IRM Services,
HPC, WCF, New Projects, and MYP Summary
Overall Challenges
Processes
Next Steps
-------
&EPA
Cross-Cutting Categories Summary
United States
Environmental Protection
Agency
Summary
Cross-cutting categories include:
Applications
Services (i.e. HPC Visualization, Technical Consulting, Web etc.)
Technology (i.e. Servers and Desktops)
Geospatial
Information Resource Management (IRM) Services
High Performance Computing (HPC)
Working Capital Fund (WCF)
New Projects
Multi-Year Plans (MYP)
-------
vvEPA
Applications
United States
Environmental Protection
Agency
Summary
EPA's authoritative source for information about Agency information resources, including
applications/systems, databases, datasets and models, is the Registry of EPA Applications and
Databases (READ). A total of 254 Non-CPIC applications were identified within READ and categorized
into 3 categories: Science, Science Management, and Administrative. The categories can be further
classified into types of applications: System/Application, Data Management, Records Management,
Tracking, Model, Facilities, Budget, or Human Resources.
Key Challenges
Other applications likely exist within ORD that are not in READ, and are created via various contract
vehicles, including WCF.
There are many redundant applications and current systems are not aligned with AEP.
There is no master plan or sense of priority for investment.
Maintaining a strategic focus and investing in the optimum "Big Ticket" systems given the ORD strategy.
There are mounting requirement efforts for enterprise systems.
Implementing a distributed IR process that adds value.
Little visibility into science applications in terms of cost of development, maintenance, support, and
infrastructure requirements.
Many science systems and databases were developed under primarily science contracts.
-------
xvEPA
Number of Applications by L/C/O
United States
Environmental Protection
Agency
60
50
40
30
20
10
0
D Science
Science Mgt.
D Administrative
NCEA NCER NERL NHEERL NRMRL OSP ORMA NCCT* NHSRC*
"Note: Does not have systems documented in READ
-------
xvEPA
Number of Applications by L/C/O
United States
Environmental Protection
Agency
L/C/O
NCEA
NCER
NERL
NHEERL
NRMRL
OSP
ORMA
NCCT*
NHSRC*
TOTAL
Science
7
6
14
25
3
55
Science
Mgt.
3
9
12
25
8
2
14
73
Adminis-
trative
2
1
22
51
13
2
35
126
Sys/App
5
3
3
13
4
5
33
Data
Mgt.
3
2
5
28
4
2
44
Records
Mgt.
1
3
1
11
2
16
34
Tracking
1
2
15
21
7
2
4
52
Model
2
3
1
23
29
Facilities
3
7
1
14
25
Budget
2
1
3
4
10
Human
Resources
8
8
2
2
7
27
Information in the table is presented by L/C/O, and illustrates the duplicative nature of some applications.
Building on similar findings from the ITIP.
Continued management of the portfolio should refine, centralize, and improve ORD's applications.
Business processes and workflow visibility will improve both the investment review of new and current projects.
Envision a dashboard for the IMGB for the Application Portfolio for real-time information and meaningful reviews
and decisions.
"Note: Does not have systems documented in READ
-------
&EPA
United States
Environmental Protection
Ayunty
Work performed by one person or group that benefits another. Services include HPC Modeling
Support, HPC Visualization, Consulting, Web, Enterprise Architecture, and Graphics / Multi-
media.
Technical Consulting and Web Development are completely discretionary and may not be
available due to budget constraints.
Both Graphics / Multi-media and Web are Non-IT services.
Services Funding
(FY09 Budget)
D Science
Science Management
D Administrative
D Infrastructure
($K)
/
X
Infrastructure
^
^ _^
p *
n
LI 1
^ ^
pc
HPC HPC Geospatial Technical V\feb Enterprise Graphics/ Grand Total
Modeling Visualization Consulting Architecture Multi-Media
Support
-------
vvEPA
Technology
United States
Environmental Protection
Agency
Summary
The foundation for shared IT services, used by multiple applications to interconnect computers
and users (i.e. servers, desktops, printers etc.).
Key Challenges
Huge disparity in cost of assets.
Review process must be designed to accommodate disparity.
Developing confidence in a highly distributed investment review processes.
Providing timely enterprise insight into investments.
-------
*
lit
Technology (non WCF)
Supplies and Materials
Eq. Repair and Maintenance
Software Purchase / Lease
Hardware Purchase / Lease
IT User and Operational Support
IT User and Operational Support
Hardware Purchase / Lease
Software Purchase / Lease
$10
$10
$10
Eq. Repair and Maintenance
Supplies and Materials
$10
$10
PPi
KM
I
-------
The following Working Capital Fund services are in support of ORD's
Technology
DG - Electronic Mail Service
DA - Agency-wide Desktop Connectivity
YA - HQ Dial tone & Maintenance
DF - Web Forms
KS - Security & Integration Services
CM - Enterprise Content Management System
DW- Desktop Subscriptions
EK - Correspondence Management System
WH - HQ Shared Services
TOTAL -
$1
$1
$1
$1
$1
$1
$1
$1
$1
$1
UH-
U3-
UC-
U9-
LD-
LE-
NA-
NB-
YA-
Application Hosting
Application account & User Mgmt
Application Hosting : Storage
Distributed Systems Support
Long Distance Services
International Direct Dial
Teleconferencing Audio Services
Video Teleconferencing Services
HQ Dial Tone and Maintenance
TOTAL -
$1
$1
$1
$1
$1
$1
$1
$1
$1
$1
AA
AC
AD
BI-
DS
L3
L4
LA
LB
TV
YC
- AAA RSA SecurlD Token
- AAA VPN Client Access
- AAA iPass Connect
Business Intelligence (incl. SAS licenses)
- Wireless Real Time Email
- Dial 800 Charge
- Calling Card Maintenance Charge
- Dial 800 Services
- Telephone Credit Card Usage
- HQ Cable and Satellite TV
- Cellular Services
TOTAL -
$1
$1
$1
$1
$1
$1
$1
$1
$1
$1
$1
$1
QF - Mainframe Data Storage
QG - Archive Data Storage
XL - List Services
TOTAL -
$1
$1
$1
$1
* Services in RED, while obtained thru WCF, are
not IT in nature
-------
xvEPA
Geospatial
United States
Environmental Protection
Agency
Summary
The Geospatial line of business (LOB) contains detailed resource information associated with
contracts, general expenses, travel, WCF contributions, and FTE costs. The LOB makes a distinction
between IT and non-IT resource requirements.
Key Challenges
Resources are embedded in the science programs, it is labor intensive to identify, by LOB, the resource
areas without buy-in from the scientists.
The program is designated as high visibility by Office of Management and Budget. ORD needs a strategic
direction for its Geospatial program in order to plan investments and control costs.
Developing the ability to track investments in such a way as to relate to mission activities.
FY09 Pres Bud IT Geospatial Funding
FY09 Pres Bud Non-IT Geospatial Funding
an ana
Data Distribution Data Processing Hardware Services Software Geo's ITTotal
($K)
-------
vvEPA
IRM Services
United States
Environmental Protection
Agency
Summary
ORD's scientific Information Resource Management (IRM) program is defined to include, knowledge
management, maintaining the information architecture, web infrastructure, records management, library
programs, quality assurance and product clearance.
Key Challenges
IRM services have considerable overlap with the science management sub-portfolio.
The amount of environmental information continues to grow.
The audiences, demands, and uses for environmental information continue to increase.
Access to relevant, timely, high quality information is critical for supporting sound environmental
decisions.
Increasing number of players in environmental information.
Advances in technologies for information flow (e.g., Web 2.0).
-------
vvEPA
HPC
United States
Environmental Protection
Agency
Summary
The High Performance Computing (HPC) Service provides ORD's science and research community access to
several specialized scientific computing technologies and services, including environmental modeling, technical
consulting, visualization, high performance computing, and compute and data grids. OEI manages and supports
the technical infrastructure in these specialized areas, including maintaining supercomputers, high-speed servers,
modeling and visualization software, and providing technical support. The technology available through the HPC
Service enables researchers and analysts to address complex issues and simulate a variety of environmental and
human health events.
Key Challenges
Refining the governance model to ensure investments are in line with broader science and research
objectives and strategies.
Benchmarking ORD's high performance computing costs to determine whether there are alternative
solutions to ORD's scientific computing needs.
Working with OEI to sell high performance capacity or related services to other organizations to help
offset ORD's investment.
Gaining an increased understanding of the cost structure of high performance computing to better
understand how ORD's and other's actions influence the cost of high performance computing.
Increasing reporting and visibility of usage and the linkage of usage back to specific scientific projects
and missions to enable improved decision-making.
Tracking and funding visualization services separately from high performance computing to enable better
management of each project.
-------
xvEPA
HPC Project Charges
United States
Environmental Protection
Agency
HPC Projects by Storage and CPU Charges
Other Projects (17) Cummulative - NCCT,
NERL, NHEERL, NHSRC
Statistics and Physiologically - Based
Pharmacokenetics ( PBPKSTAT) - NCCT
Chesapeake Bay Water Quality Models (
CHBAY ) - Reg 3
Third Generation Modeling System
Development ( MOD3DEV ) - NERL
Mesoscale Meteorological Modeling to
Support Air Quality Simulation ( WRF) -
NERL
Human Exposure Modeling in Urban
Microenvironments ( MICRO) - NERL
Models-3 / CMAQ Evaluation (MOD3EVAL)
- NERL
Model-3/CMAQ Applications (MOD3APP)
-NERL
TOTAL CHARGES
STORAGE CHARGES
CPU CHARGES
Relative
-------
Environmental Modeling and Visualization Lab (EMVL) Projects by Labor Utilization
Other Rejects ( 5 ) Cummulative -
NHEERL, NERL, NCCT
Chemical Toxicity Modeling - NCCT
Dev. of a 3D Model of Human Liver - NCCT
Sci. Programming & Vis. Support for Study
of Hypoxia in the Gulf Of Mexico - NHEERL
Human Exposure in Urban Environments -
NERL
Lung - NHSRC
Development of a Knowledge Base for
Human Liver Info. - NCCT
Remote Sensing Information Gateway -
NERL
Integrated Toxicology Database
Development and Deployment - NCCT
-------
Model-3 / CMAQ Applications ( MOD3APP ) - NERL
Models-3 / CMAQ Evaluation ( MOD3EVAL ) - NERL
Human Exposure Modeling in Urban Microenvironments ( MICRO ) - NERL
Mesoscale Meteorological Modeling to Support Air Quality Simulation ( WRF ) - NERL
Third Generation Modeling System Development ( MOD3DEV ) - NERL
Chesapeake Bay Water Quality Models ( CHBAY ) - Reg 3
Statistics and Physiologically - Based Pharmacokinetics ( PBPKSTAT ) - NCCT
Other Projects ( 17 ) Cumulative - NCCT, NERL, NHEERL, NHSRC
TOTALS
$10
$10
$10
$10
$10
$10
$10
$10
$100
$10
$10
$10
$10
$10
$10
$10
$10
$100
$10
$10
$10
$10
$10
$10
$10
$10
$100
Integrated Toxicology Database Development and Deployment - NCCT
Remote Sensing Information Gateway - NERL
Development of a Knowledge Base for Human Liver Info. - NCCT
Lung - NHSRC
Human Exposure in Urban Environments - NERL
Sci. Programming & Vis. Support for Study of Hypoxia in the Gulf Of Mexico - NHEERL
Dev. of a 3D Model of Human Liver - NCCT
Chemical Toxicity Modeling - NCCT
Other Projects ( 5 ) Cumulative - NHEERL, NERL, NCCT
TOTAL
$10
$10
$10
$10
$10
$10
$10
$10
$10
$100
Special Projects - Data / Compute Grid
$10
-------
vvEPA
WCF
United States
Environmental Protection
Agency
Summary
A working capital fund (WCF) is a revolving fund authorized by law to finance a cycle of
operations. Federal working capital funds offer a wide range of common administrative services
including financial management, information technology, telecommunications, rent and facilities,
printing, and transportation services. EPA's WCF provides high performance computing,
visualization, Geospatial services/licenses and many of our infrastructure technology (computers,
networks, telecommunication services, etc.).
Key Challenges
Many WCF costs are mandatory and not much funding is discretionary.
Administrative processes are not developed for ORD employees and contractors that utilize WCF
services.
Ensuring Customer Technology Solutions technology meets ORD needs/requirements.
-------
xvEPA
WCF FY08 Total Spend by Category
United States
Environmental Protection
Agency
-------
&EPA
WCF Portfolio View
(Mandatory vs. Discretionary)
United States
Environmental Protection
Aguncy
Working Capital Fund FY'09 $18.6M
;, A-..-.:v. f\ \ \\ -f' 'I ''';. 3h :*. J ''';./ /'>''> $HH -:V> ...i < \ '% / -i ''';.''';. >:''' /' / /-f?Aii / / \'l .-?'-.. /
I *W,*Mfe*:::: ttb|=:::::::::::::::::::::: silinlfe,,, ^flfWM M|& §?fc
s *M«ii|prfssft j ,,,,,,,,,,MM^iMmAmm total JMilL .....................................
High
Performance
Computing
Mandatory
Headcount-
based Services
Mandatory
Volume-based
Services
Complete
Discretion
Service
Limited
Discretion
Service
Supercomputing
Visualization Services
Computer Grid
Total
Security and Integration
Desktop Connectivity
HQ Shared Services
E-Mail
Other
Total
HQ Dial Tone
Distributed Systems
Support
Long Distance
Hosting
Web Support
CIS Services
Telcon
Other
Total
Technical Consulting
Web Development
Mainframe Processing
Other
Total
Business Intelligence
Wireless Email
GIS Licenses
Cellular Services
Other
Total
Grand Total
SC
TZ
TZ
KS
DA
WH
DG
CM, DF, DS
YA
U9
LD
U3, UC, UH
XS
XB
NA
EK, ES, LE, LF, NA,
NB, NT
TZ
XX
QF, QG
XL, NC
Bl
DW
EG
YC
AA, AC, AD, L3, L4,
LA, LB, TC, TV
It is difficult to distribute
WCF totals across the
mission related
categories of Science,
Science Management,
Administrative, and
Technology
<>
i
?l>
^""..'w'"..".^""'..".^^ trt^w"^^^ {^ittyi;!^ ;U^.v[£t^'£i^
-------
vvEPA
New Projects
United States
Environmental Protection
Agency
Summary
Projects in this category span infrastructure development and deployment to policy development,
but do not include application development. Current examples of new projects include:
1)Administrative Systems Initiative
2)ECMS deployment
3) Virtu a I Servers
4)Enterprise-wide Backup.
5)Lab Infrastructure
6)Web
The new projects provide ORD with several benefits including a reduction in the number of ORD
servers, increased information sharing, more efficient electronic storage, and centralized backup
libraries.
Key Challenges
Planning a project portfolio so management resources are used efficiently and effectively.
Developing a full understanding of requirements to be met.
Communicating with the user community.
Ensuring technical excellence.
-------
&EPA
United States
Environmental Protection
Agency
The Administrative Systems Initiative (ASI), an outcome of the Administrative
Efficiencies Project (AEP), was launched in May of 2006. The goal of the ASI is to
link system requirements and information sharing across the seven lines of
business by facilitating enterprise-wide solutions.
Start Date: July 2008 - TBD
Name
Curtis Jackson
Contact Information
202-564-0958
Supports ORD's MMYP, Goal 1.
Enterprise-wide solution that crosses all seven ORD lines of business.
Data not shared across the enterprise.
Policies not established to require mandatory data entry.
Cost containment for duplicative systems not addressed.
"1
Name
Brenda Young
Contact Information
202-564-3989
High cost associated with:
Producing workable solutions for info, systems that
can't share data.
Duplicating systems across LoBs.
Having info, systems with insufficient data to answer
routine performance questions.
Est. Project Cost by Fiscal Year (Extramural Dollars)
$200 -i
($KF
FY08/ Prior $
FY09
FY10
FY11
FED FTE by Fiscal Year
-------
&EPA
New Projects
United States
Environmental Protection
Agency
Enterprise Content Management System
Project Description
Agency system that provides users the opportunity to shift records management
away from paper records to more efficient electronic storage.
Start Date: 9/30/2007 - 1/1/2015
Sponsor
Name
Valerie Brandon
Contact Information
919-541-0207
Manager
Name
Brenda Young
Contact Information
202-564-3989
Benefits / Risks
Agency's CPIC investment.
Enhanced ability to manage ORD's science and non-science records.
Agency does not address the issue of the size, volume, and complexity
of electronic scientific data and information.
Risk of being out of compliance with Agency's records management
policies and requirements.
Consequences of not making investment
This is a mandatory charge in WCF.
Capability to manage records not in compliance with
Agency and Government-wide approaches.
Est. Project Cost by Fiscal Year ( WCF)
FED FTE by Fiscal Year
($K)
-------
vvEPA
New Projects
United States
Environmental Protection
Agency
Enterprise-wide Backups
Project Description
The project will establish two robust sites for conducing nightly backups over the
network of all ORD's files (one site on each coast). The technology will make
enterprise-wide back-ups (known as "data de-duplication") possible.
Start Date: May 2008 - May 2011
Sponsor
Name
Beverly Brennan
Contact Information
202-564-6729
Benefits / Risks
Eliminates need to house backup libraries at each ORD site.
In the event of a disaster, users will have access to their data much
faster than in the current decentralized environment.
Dependency on WAN for replication / recovery of large quantities of files.
Manager
Name
Tom Prather
Contact Information
706-355-8034
Consequences of not making investment
Continuing small backups at every ORD site will forego
the cost savings associated with large backups
conducted at one location on each coast. It will also
expose ORD to the risk of losing data due to housing
them too close to primary sites.
I Extramural
I Hardware / Software
Est. Project Cost by Fiscal Year
FED FTE by Fiscal Year
($K)
-------
vvEPA
New Projects
United States
Environmental Protection
Agency
Virtual Services
Project Description
Implementing virtual servers allows one set of hardware and software to appear to
the server operating system as separate/multiple physical servers. It is a method of
partitioning a physical server computer into multiple servers such that each has the
capabilities of running on its own dedicated machine. Each dedicated server can
run its own operating system, and can be independently rebooted without impacting
other virtual servers on the same physical device.
Sponsor
Name
Beverly Brennan
Contact Information
202-564-6729
Start Date: Quarter 1 FY 2007 - Quarter 4 FY 2010
Benefits / Risks
Overall number of ORD-wide servers will be reduced from approximately
200 to 100.
Hardware replacement costs will decrease.
VMware is not an Agency standard operating system, and there is no
standard configuration document regarding its use.
Manager
Name
Tom Prather
Contact Information
706-355-8034
Consequences of not making investment
ORD would miss the opportunity to operate "greener",
more efficient server environments, and continue
consuming more labor hours and occupying more
space than in necessary.
Est. Project Cost by Fiscal Year
FED FTE by Fiscal Year
($K)
-------
vvEPA
MYP (Programmatic)
United States
Environmental Protection
Agency
Summary
The multi-year plans are the primary programmatic planning approach used within ORD. Work
in critical areas of science is planned, distributed across the L/C/Os, and related to ORD and
Agency goals and objectives.
Key Challenges
Plans are in varying states of revision.
Plans do not address IM/IT needs and directions in a consistent way.
A cursory review of available plans suggest that only 4 out of the 15 MYPs have details on
IM/IT.
Some IM/IT resources are appropriately distributed across MYPs by formula, but other IM/IT
resources should be planned for by national program managers.
-------
Note: Dollars are in thousands.
-------
&EPA
United States
Environmental Protection
Agency
Background
Portfolio Views and Definitions
Key Portfolio Challenges
Summaries by Cross-Cutting Categories
Overall Challenges
Processes
Next Steps
-------
4>EPA Overall Challenges
United States
Environmental Protection
Agency
Developing mechanisms for budget control and oversight.
Institutionalizing IR review processes.
Increasing the use of/leveraging government and agency
systems.
Achieving the right portfolio balance by minimizing
administrative investments and maximizing science
investments.
Improving planning process for IM/IT in the multi-year plans,
Developing investment portal "one-stop shop".
Eliminating redundant or unnecessary data calls.
Developing real-time information dashboards.
-------
&EPA
United States
Environmental Protection
Agency
Background
Portfolio Views and Definitions
Key Portfolio Challenges
Summaries by Cross-Cutting Categories
Overall Challenges
Processes
Process overview and definitions
CPIC IR, Small and Other Applications IR, New Projects IR,
Services IR, and Technology Asset IR Processes
Next Steps
-------
&EPA
United States
Environmental Protection
Aguiicy
ORD's current processes are in different stages of maturity depending on area (i.e. WCF, HPC,
and CPIC are much farther along than in other areas).
Investment review processes should always begin with the preparation of a request or creation
of a record, followed by review and approval.
Fund&
Manage Project
ORD OSIM is in the process of evaluating the required policies, processes, and organizations
and individuals for effective investment review and portfolio management, as well as, beginning
to consider technologies to facilitate the processes.
At a minimum, ORD needs to develop investment review processes in the areas of CPIC, Small
and Other Applications, New Projects, Services, and Technology Assets.
The following slides include conceptual process diagrams that are in various levels of creation.
-------
Player Definitions
United States
Environmental Protection
Agency
Below are definitions of acronyms and department names used in the process diagrams.
CAB (Change Advisory Board) - A body of ORD representatives appointed by the ORMA Technology Infrastructure Section Chief.
This board is chaired by the Change Manager.
OSIM - An office-level organization whose primary responsibility is the overall management and delivery of ORD-wide information
management and information technology (IM/IT) services.
L/C/O Management - Depending on context, L/C/O management may represent different levels within the various ORD organizations.
Context setting considerations include the type and level of proposed investment.
OEI (The Office of Environmental Information) - Components of OEI directly involved in investment review and Enterprise
Architecture (EA).
PM (Project Manager) - The individual responsible for planning, organizing and managing human, financial, and technological
resources to ensure that a project's objectives are met within defined scope, quality, time and cost constraints. The result is a new
product or service which delivers beneficial change or added value to the organization.
Requestor- Individual seeking to invest in an IM/IT asset.
SIO (Senior Information Official) - Within ORD, the SIO is equivalent in duties and responsibilities to the Chief Information Officer
(CIO) at the Agency level.
Subject Matter Expert (SME) - Individual members of the new IM/IT organization with responsibility to be well-informed in defined
areas of client requirements, applications, and operations. When additional expertise is required, groups may be formed to perform the
subject matter expert role.
System Manager - The System Manager is the designated official with overall responsibility for management of a specific application.
-------
oEPA
CPIC IR Process'
United States
Environmental Protection
Agency
i
/^ ~~"\ Create/U pdate
V___y ITGSS IR Module
start A O
Subject Miter Expert
| Assist in |
Business
Case
^ Development J
i
2
O
i
\7 C
Manage jT ^
Project ^L i
A End
No 1
------ -^<^pro>>
A C
[
\
Re\
Port
? A
Yes
ANo A
/iew ^-^ ^^
sign to -X^ Recommend^, Modify EA
folio Approval?
^Yes f
1
Review, Critque,
Modification
1 Yes
J'^L
^/Recommend\ ° J[ A
^~~ Approval? -^ "^^^^^^
ep Kill Project
"conceptual process diagram
Agency CPIC-
lite Review
No
Approve
Yes
Include in
Exhibit 53 for
Submission to
OMB
-------
v>EPA
Small and Other Applications IR Process'
United States
Environmental Protection
Agency
"conceptual process diagram
0)
O)
03
c
03
5
3
m
w
"c
0)
O)
03
c
03
o
y
LU
5
CO
2
V)
0
m
O
5
f ~\ f '\
/ X S~"\
\ Create/Update Manage V 1
\ y Record in READ Project \^ J
-i ^ -^ ^ -^ - ,
Start A o A End
No 1
\7 n n
f 1 X\ ( }
Review READ / \ , r . --.
Record X^HM ,/
[Yes j T
, 1 Jves
"v n
Assist in | | i /\
Business Review Read 1 / -mnK\
Case Record ' ^100K/
^ Development j y ) \ /
?NO
f
No I I
\I 0 /\ ^7 c1)
/- -N /\ / \ ,- N
Review / \ Yes// Special \. NO
and Assign to ^C Approve "/ ^ Modify EA
Portfolio \ / \ Met /
^ ) \/ \ / 1 J
? Y t
]Yes
J
1 1 I-
Review, Critque, / Nn f ~\
0 /Recommend\ INU V A
»/T ? X Approval? / \ J
Modification xT > \^^
Kill Project
-------
&EPA
Urited Stiics
Em iionrienldl Protection
Agency
Conceptual process diagram
O
1R
Create/Update
Project Request
Business Case
Review Request
Approve J>
Yes
Assist in
Business
Case
Development
Review
Business Case
K' Approve J>
Develop
Business
Case
Infrastructure
No
Fund Project
Manage
Project
Review
Request
No
><. Approve J>
Provide
Context and
Assign to
Portfolio for
IMGB
Review, Critque,
Suggest
Modification
Recommend ,
^ Approval?
O
Kill Request
-------
xvEPA
Services IR Process'
United States
Environmental Protection
Agency
Service Requester/Roject
Manager
L/C/O Management
|
I1
2
O
/""" "\ Create/Update
^___^/ o Business Case
Begin Project
v.
1
End
1 1N°
r 1 /^"\ XX
(^"R^ \^-'^/ \~K/
A O
TNO
1
Fund Service
v. J
1 i-
i f ^ x\ / \ i
Assist in .X \Yes ,/ ^\ No
HI Business case ^C" Approve J> ^
1 Request I \, Met /
t Xes
f L
11
r
f Provide
Context and
Assign to
Portfolio for
^ IMGB ^
V
1
i
Yes
C "\ x/\
Review, Critque, ^Recommend^ No ^~^
Suggest ^x Approval? /
Modification \^ /^
^^
Kill Request
"conceptual process diagram
-------
v>EPA
Technology Asset IR Process'
United States
Environmental Protection
Agency
Conceptual process diagram
o
"w
0)
^
O-
r2
1
0)
O)
03
Q
3
2
tt>
O
m
s
UJ
(/)
2
OT
O
CO
0
/"" X Prepare
( J > Request and
v_/ Justification
V J
n
1
o Kill
[Yes
C f "\ ^^^V v
J Notify If A f -\
1 I Yes A Requestor J \_J
Review for x^ x^^ |^m
applicability _// Currently \. J, ' es 1
and ~^\ Available ,/ /^\ ^^ ,/\ f ^
^s x"^ x^^ ^^ Yes / \ Yes s11^ ~~-~
^completenessj X^ _/ ,/ ORD \lk/«3K --^s 508 ^^-J obtain
Y f XStandard/ \ '/ \Compliant/^n Waiver
^ No J \" "/ \/ \" ^/ Noj^ J
_y No jNo 'f
*\7 vp"
Review for x^^ \ j< «...
Compatibility _X X^^X No >Du^^p
o 3!1 u-r. \ / \/ Development
^Supportabihty J x^/^ ^ )
I No . ? ^|
f Notify [ / A
^ Requestor J ^^ J
Kill
_^ ,
Context for [ Notify |__ f ^ Assign to ^ Notify
IMGB 1 Requestor j \_ J Portfolio Requestor
1 ) 6 ^ '
9 fy 1 Kill z
"=" " No
Review, J>J^
Critique, Recommend^ ^es J
Suggest * Approval? "'°
Modifiction J ^~^^
-------
&EPA
Next Steps
United States
Environmental Protection
Agency
Background
Portfolio Views and Definitions
Key Portfolio Challenges
Summaries by Cross-Cutting Categories
Overall Challenges
Processes
V Next Steps
-------
V>EPA Next Steps
United States
Environmental Protection
Agency
Continue to elaborate on the portfolios and provide additional
detail based on IMGB requirements and availability of
information.
Develop the expertise required (both organizationally and
within specific individuals) to effectively support the IR/PM
process.
Assess/document requirements for policies, processes and
technologies designed to support the enterprise-wide IR/PM
function.
Develop business case and implementation approach and
submit for approval.
-------
United States
Environmental Protection
Agency
Appendix
Category definitions used throughout the Cross-Cutting views
-------
vvEPA
Category Definitions Used Throughout the
Cross Cutting Views (1)
United States
Environmental Protection
Agency
PR Title Cost Title Condensed Description
CPIC
Technology
HPC
Named Projects
Security
Desktop
Network
Data Center
Security
Model Support for Air Pollution Research
Model Support for Health & Ecological Research
Model Support for Compliance & Stewardship Research
ORD Web Site
EIMS - Environnemental Information Management System
Enterprise Architecture - Enterprise Architecture and IT Strategic Planning
OMIS - ORD Management Information System
Environmental Science Portal
LAMS - Lakes Analysis Management System
ECOTOX - Ecotoxicology
EMAP SW- Environmental Monitoring and Assessment Program - Surface Waters
EMAP - Environmental Monitoring and Assessment Program
Costs such as: security architecture development, risk assessments, security plans, disaster recovery,
continuity of support, contingency plans, vulnerability assessments, security training, physical security,
background checks, and development of security policies and training.
Acquisition, deployment, and support of technology associated with desktop computing. Includes
workstations, printers, scanners, software, and service contracts for desktop management/support staff .
This does not include help desk or network costs.
Hardware, software, and communication services that allows two devices (e.g., computers) to exchange
nformation between them. Examples are: communication lines/bandwidth, routers, switches, firewalls,
ntrusion detection and other security infrastructure, and software to manage the same.
Examples of costs: building/facility costs, building/office assets, data center staff (in-house and contractor),
hosting and storage servers, storage devices, and software running on servers.
Costs such as: security architecture development, risk assessments, security plans, disaster recovery,
continuity of support, contingency plans, vulnerability assessments, security training, physical security,
background checks, and development of security policies and training.
-------
vvEPA
United States
Environmental Protection
Agency
Category Definitions Used Throughout the
Cross Cutting Views(2)
PR Title Cost Title
Hardware
C«3»ndensed Description
Acquisition and maintenance of computer hardware, including vendor/contractor maintenance contracts used
for geographic information systems. Includes the following:(1) PCs: desktop PCs, workstations, laptops and
associated components, (2) Servers: file, print, application, web, database and any other types of servers and
associated components, (3) Printers/scanners: Printers, plotters, digital scanners, barcode readers (4)
Handheld Devices: GPS units and PDAs (5) Other Storage devices: removable hard drives, zip drives, jump
drives (6) Telecom services specifically supporting geospatial information systems and program operations,
(7) Hosting: database and application hosting costs. (8) Any other related components or costs not
specifically mentioned.
Software
Geographic information systems and software for all types of computers including desktops, laptops, servers,
etc., including: operating systems, application software, data base management software, software
development suites and any ongoing software maintenance/upgrades. Specifically, includes acquisition,
development, and maintenance of computer software used for geographic information systems, including, but
not limited to spatial database software, spatial data viewers, 3D visualization software, software used for
map development, and the associated software licenses and maintenance plans/contracts for this software.
Geospatial
Data
Distribution
Any automated data distribution that is not specifically part of a web-based geospatial service (as described in
the definition of GS - Services). Can include a wide variety of formats and mechanisms, including EDI, use of
standards-based exchange protocols (e.g., XML), FTP sites, web sites, and data marts/data warehouses.
Data
Processing
Any computer process that converts geospatial data into information in an automated fashion. Applies
defined operations to a set of geospatial data inputs and generates new information that answers a spatial
question. Reprocessing tools range from common CIS operations, such as overlay, buffer, and data
management, to more advanced operations for raster processing, topology, and schema definition. Data
processing usually occurs prior to usage. Electronic conversion of source files from one format to another
(e.g., conversion of existing non-GIS hard copy materials or electronic files - such as, engineering or CAD
drawings, site maps, aerial photographs - into digital inputs/outputs, or from MS Excel file to .dbf) would fall
under the data processing category, as would geocoding.
Services
Automated program, interface, application, or engine that performs a defined action that can be found,
invoked, and executed over the web. A geospatial web-based service is a service which performs an action
on geospatial data or information to transform/translate/convert it to a more usable format, update it, distribute
it, or integrate it into an existing database or data set for use.
-------
vvEPA
United States
Environmental Protection
Agency
Category Definitions Used Throughout the
Cross Cutting Views(3)
PR Title Cost Title
Small/Other
Sys/
Applications
Security
Condensed Description
Non-major small systems (scientific or administrative) usually below $250K that do not need unique IT Project
Ccodes.Also includes expenditures for the design, development, and/or maintenance of any system or
application in support of science or administration. This also includes the acquisition of scientific hardware
and software in direct support of research programs. These only apply to projects not identified with uniquely
named projects like those in CPIC.
Costs such as: security architecture development, risk assessments, security plans, disaster recovery,
continuity of support, contingency plans, vulnerability assessments, security training, physical security,
background checks, and development of security policies and training.
------- |