&EPA
     Utaied States
     Enviionmsntal Protection
     Agoicy
Issue 11
November 2008
Maria Tomashot and Jillian
Hutson, Editors

Technical Support Center


Toolbox contents
Editors' notes
1
Reminders to nail   1
to the wall

General UCMR    2
information
PWS tools        3
Lab tools         5

Region and State   6
tools
Contact EPA      7
 UCMR Update Issue
 Number 11-Issued by
 the Technical Support
 Center (TSC) of the Of-
 fice of Ground Water
 and Drinking Water
 (OGWDW). Future Up-
 dates will be distributed
 as needed to maintain
 the flow of Unregulated
 Contaminant Monitoring
 Regulation (UCMR) in-
 formation.
         What's in your toolbox?

        Editors7  notes
As the next generation of interns in the great circle of Unregulated Con-
taminant Monitoring Regulation (UCMR) life, Jillian and I are continuing
the tradition of entertaining and informative Updates. We are following in
the innovative footsteps of our predecessor, Brenda
Parris, who is working with new tools on the UCMR
team.
While moving into our cubicles, we have had more
than a few instances of poking ourselves with pins and
dropping heavy objects on our toes. We spent a lot of
time searching for the perfect hammer or screwdriver
for all those projects we have come across.
Luckily, the answers to all of your UCMR2  questions
can be found in your toolbox. In this edition of The UCMR Update, we
gathered the most important resources available for UCMR2. Find out
more about the tools in your toolbox and where to find them in this
issue!
                                                       Have questions about
                                                       UCMR2? Learn
                                                       about your toolbox!
       Reminders to  nail  to the wall
       Reporting monitoring results
                Entity
        EPA Approved Laboratories


        Large Public Water Systems
          (serving over 10,000)


        Small Public Water Systems
                                       Action
                        Must post monitoring results to SDWARS within
                        120 days from sample collection

                        Must review and approve data using SDWARS
                        within 60 days of the Laboratory posting your
                        results

                        Paper reports are sent from EPA directly to
                        small PWSs and States. No action is required
                        by the small PWS.

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Issue 11
                               Page 2
                           General  UCMR  Information
Drilling to the  core  of UCMR2
            Now that UCMR2 implementation is
            in full swing, the tools needed for
            compliance are more important than
            ever. This issue of The Update out-
            lines the resources available and
            where they are located. Some basic
            tools are listed here:
   SDWARS: The Safe Drinking Water Accession
    and Review System (SDWARS) provides valu-
    able functions for large PWSs, Labs, States,
    and Regions. SDWARS is an indispensible tool
    that is a great place to start nailing down an-
    swers to important questions! See pages 4-6 for
    more details.
    The UCMR2 Web site: The Web site is
    the best resource for those who have
    questions about any aspect of UCMR2.
    Need the final list of EPA approved
    Labs? Need a fact sheet about List 1 or
    List 2 monitoring? Answers to the above
    questions, and tons of other information,
    can be found at the UCMR2 homepage:
      http://www.epa.gov/safewater/ucmr/
                 ucmr2
    Friendly support staff: Have questions
    that no other tool can  answer? (Bet the
    fix you need using the contact informa-
    tion on page 7.
     UCMR2  Tools Crossword  Challenge!
Test your knowledge of UCMR2 by completing the
UCMR2 crossword challenge. Read about the UCMR2
tools in this issue of The Update and see if you can fill in
the blanks!
                  10
         Across
         1 Link on the UCMR2 Web site to
         find the UCMR Reference Guide
         4 Labs can view and edit their	
         list in SDWARS
         6 List 1 monitoring
         9 Acronym for the Central Data Ex-
         change, where SDWARS is ac-
         cessed
         10 Maximum number of contami-
         nants UCMR can monitor every five
         years
Down
2 Largest population served by a
small public water system
3 List 2 monitoring
5 Acronym for the Safe Drinking
Water Accession and Review Sys-
tem
7 Small PWS reports are sent to
the PWS and	.
8
E-mail notifications
                                                              link
allows States and Regions to keep
track of notices sent to PWSs

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             Page 3
                                                    Issue 11
                                                   Tools  for PWSs
Cutting out the  details for  PWSs
PWSs are off and running (without scissors)!
They are doing a great job with their sampling
schedules. As a reminder, surface water sites
and sites using ground water under the direct
influence of surface water sample quarterly, 3
months apart, within a 12-month period.
Ground water sites sample twice, 5-7 months
apart, within a 12-month period.
Have questions about your sample schedule or
sample locations (sometimes called inven-
tory)? Large systems (serving a total popula-
tion over 10,000) can check their schedule and
inventory in SDWARS (see page 4), and small
systems can check their monitoring review
sheet (MRS).
                  PWSs must contact EPA if their
                  sample schedule or inventory
                  needs changed. A great place to
                  look for further sampling ques-
                  tions is the UCMR Reference
                  Guide, found on the Web by following the Water
                  Systems link on the UCMR2 homepage. Fact
                  sheets for List 1 (Assessment Monitoring) and List
                  2 (Screening Survey) contaminants can also be
                  found on the Web page.
   A.A.A
Are you a small system
  that needs Spanish
sampling instructions?
  Contact the UCMR
   Message Center
       (page 7).
                  UCMR can monitor up to 30 contaminants every 5
                  years, as defined in the Safe Drinking Water Act
                  (SDWA). You can read more about SDWA at
                        http://www.epa.gov/safewater/sdwa
PWSs  searching for Laboratories
Still searching for an EPA-approved Laboratory to process your UCMR2
samples? The complete list of EPA-approved Labs is on the UCMR2
Web page - click on the Laboratories link and open the document in the
upper right of the page titled "List of Approved Laboratories."
Remember, UCMR2 samples MUST be analyzed by EPA-
approved Laboratories, and this is the all-inclusive list! If you
have not found a Lab, start shopping now because negotiat-
ing a Laboratory contract may take some time.
Gearing up for small  PWS reports
As small system sampling continues, you
may wonder what happens when the sam-
ple leaves your hands and continues on its
way to the Lab. Who gets the Laboratory
results?
Answer: you do! Reports for each small
PWS are generated and mailed to the offi-
cial contact for the PWS as well as the
contact for the state in which the PWS re-
sides.
                But when do you get your report? Reports are gener-
                ated as data are submitted by Labs and reviewed by
                EPA. The gears of UCMR2 are turning and, generally
                within 3-6 months of sampling, you will
                receive the results of all your hard work
                and that of the Labs. Samplers are doing
                a great job of collecting water samples
                and sending them to their Labs - keep up
                the good work!

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Issue  11
                                                          Page 4
                              Tools  for PWSs  (Continued)
Toolbox revealed:   SDWARS for  large  PWSs
SDWARS toolbar
options for PWSs:
=> Contacts
=> Inventory Maintenance
=> Schedule Maintenance
=> Review Data
=> Compliance Report
=> Nominate User
^ SDWARS2 Help
Confused by SDWARS? Not sure what this tool has to offer? No worries!
Utilizing this important tool can be done by following these simple steps.
Before sampling begins: Confirm contacts, inventory and schedule
information in SDWARS
Important: You must make schedule changes before results are posted on
SDWARS. Request inventory and schedule changes from EPA before sam-
ples are collected and data are posted. In the current version of SDWARS,
once data are posted it is impossible to edit inventory or schedules for that
location.
  "SDWARS2 Help" lists fre-
  quently asked questions and
  answers about monitoring for
    UCMR2 and SDWARS
 Don't have a user name and
 password? Use the Customer
 Retrieval Key (CRK) found on
 the CRK letter sent to you by
   EPA. If you need a CRK,
please call the UCMR Message
  Center at 1-800-949-1581.
   Go to http://cdx.epa.gov. This is EPA's Central Data Exchange (CDX), the
   primary hub for submission of environmental data. You can access your
   SDWARS account by logging into CDX and choosing the UCMR2:
   SDWARS link under "Available Account Profiles."
   Contacts. Your PWS must list at least one official and one technical con-
   tact. If you need to add a contact, choose "Add a Contact" to fill in the con-
   tact's information. Additional  contacts are labeled as "Other." You can edit
   a contact or change whether or not to receive e-mail reminders for sample
   months by clicking on "Edit" next to any contact.
   Inventory Maintenance. You can see your sample points and download
   or print them, if desired. The  downloaded file is a text file (.txt extension)
   that most software packages can convert.
   Schedule Maintenance. View your sample schedule and add com-
   ments about sample events  and points. Add comments by clicking the
   date under "SE1"  - this is where sampling irregularities are tracked by
   EPA. Hit "Save" when you are done!
During sampling: Review and approve data uploaded by your Lab
   Review Data. You can search for data submitted by your Lab for approval. Results are limited to 250 re-
   cords. If your search returns more than 250 records you must refine your criteria for result viewing. If you
   are monitoring for List 2 contaminants, this is also the stage where you MUST enter a disinfectant residual
   type. After your review, click on "Save." When searching, use the percent sign (%) as a wildcard (for ex-
   ample, to search for any sample ID ending with "001", use the search term "%001").
   Compliance Report. View your data for completeness.
   Nominate User. Give others at your PWS the opportunity to establish a PWS SDWARS account. You will
   instantly receive a CRK to give to the nominee so that they can register for access.
Important: Your Laboratory must post your UCMR2 data to SDWARS within 120 days from the sample col-
lection date. Unless you un-check the "receive e-mail notification" checkbox during registration, you will re-
ceive an e-mail notifying you when your Laboratory posts data to SDWARS. If you do not act on data
posted by your Lab within 60 days, it will be automatically approved.

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               Page  5
                                                     Issue 11
                                                           Tools  for Labs
Labs measure their  success
Labs are off to a great start analyzing samples
and posting results. In SDWARS, remember that
after data are approved they cannot be changed
without contacting the UCMR Sampling Coordina-
tor (see page 7 for the email address). If sample
recollection is required due to improper sampling
or shipment (e.g. temperature limit exceeded) or
Lab error (e.g. quality control failure), the Labora-
tory must contact the PWS immediately and the


SDWARS for Labs
              PWS must recollect the sample
              within 30 days.
              As you receive and analyze samples
              for PWSs, questions about UCMR2
              may arise. The UCMR2 Web site (see page 7 for the
              Web address) and SDWARS are valuable tools for an-
              swering those questions. And remember all the con-
              tacts  (listed on page 7) that can serve as further re-
              sources.
 SDWARS toolbar
 options for Labs:
 =i>  Client List
 =>  Enter Data
 =>  Inventory/Schedule
 =>  Review Data
 =>  Upload File
 =>  Nominate User
Go to http://cdx.epa.gov. This is EPA's Central Data Exchange (CDX),
the primary hub for submission of environmental data. You can access
your SDWARS account by logging into CDX and choosing the UCMR2:
SDWARS link under "Available Account Profiles."
Client List. This is a list, created by you, of all PWS clients for which you
will be submitting data to SDWARS. You can add and delete PWSs to or
from your client list here. A PWS must be on your client list before you
can enter and review data in SDWARS.
Enter Data. Add, edit,  or delete sample information and analytical results
here. Enter results after choosing a method. Data reporting can be made
easier by choosing "AIKMRL," if appropriate, when entering data and
"Approve all" when approving data.
   Inventory/Schedule. Search by PWS or State for your client PWSs'
   inventory and schedule.
   Review Data. Review and lab-approve analytical results. Your PWS
   clients can review their data only after you have lab-approved the re-
   sults in SDWARS.
   Upload File (optional electronic upload). Browse for your flat/tab
   delimited or XML file. Implementation guides for preparing your elec-
   tronic upload file are available for download from your SDWARS Lab
   home page.  When entering data, a range check violation warning box
   will appear if results are out of an expected range or if the data are
   deemed invalid for some reason. If the data are okay, override the
   warning by closing this box and save the data.
   Nominate User. You can give others at your Lab the opportunity to
   establish a Laboratory SDWARS account. You will instantly receive a
   CRK for the  nominee so they can register to gain access.
                                  EPA-approved Laboratories post
                                   analytical results for review by
                                   public water systems (PWSs),
                                     PWSs meet their reporting
                                   requirements, and States and
                                   EPA review PWS's monitoring
                                     results, through SDWARS.

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Issue 11
                                                                        Page 6
                       Tools for States  and  Regions
States and Regions digging up the facts
             States and Regions are busy work-
             ing with PWSs and reviewing data
             in SDWARS. EPA appreciates all
             of the hard work Regions and part-
             nering States contribute to the
             UCMR2 monitoring effort. Take ad-
vantage of your UCMR2 resources to keep up the
good work. Tools for States and Regions include all
                                           the information on the UCMR2 Web site, as
                                           well as SDWARS for reviewing large PWS
                                           data and monitoring overall compliance pro-
                                           gress of PWSs in a State. SDWARS tracks
                                           large PWS inventories, compliance, sam-
                                           pling schedules, and contacts for State and
                                           Region officials. Stay out of
                                           the dark with SDWARS!
SDWARS for States and Regions
SDWARS toolbar
options for States and
Regions:
=>  Review Data
^  Select PWS
  -All Inventory
  -Inventory w/ Schedule
  -Contacts
  -Compliance Report
  -Email Notifications Audit
                         Go to http://cdx.epa.gov. This is EPA's Central Data Exchange
                         (CDX), the primary hub for submission of environmental data. You
                         can access your SDWARS account by logging into CDX and
                         choosing the UCMR2: SDWARS link under "Available Account
                         Profiles."
                         Review Data. You can search for data in your State or Region that
                         have been PWS approved. You can refine your search to many dif-
                         ferent criteria, including all results greater than the minimum report-
                         ing level (MRL), and can sort by analyte and/or by status.
                         Select PWS. View information on each PWS in a State using five
                         options:
                                                                   You can
                                                                   print or
                                                                   download
                                                                    these
                                                                   reports.
1.  All inventory lists all of the sample sites for a particular PWS.
2.  Inventory w/ Schedule gives dates for sample events at each sample point.
3.  Contacts lists the contacts for a PWS.
4.  Compliance Report lists results for each sample event. If there are no results
   posted for a past scheduled sample date, the PWS may be out of compliance.
5.  E-mail Notifications Audit lists sampling notifications and the contact to
   whom they were sent. This information can assist the investigation of non-
   compliant PWSs.

Large system sampling  reminders and  small

system  reports
SDWARS is the way to keep track of large PWSs (serving over 10,000 customers). If large PWSs in
your State or Region ask about receiving sampling reminders, don't worry about sending out hun-
dreds of e-mails! Through SDWARS, PWSs receive an automated e-mail reminder 15 days before
sampling is scheduled (see page 4).  Also, states will receive a copy of small system reports from
EPA.

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             Page 7
                      Issue 11
            Now we can  all  get  to  work!
Whew, that's quite a tool box! UCMR2 monitoring can be much eas-
ier when you have your toolbox to lean on. Whether you need to
check a sample schedule, review sample locations, list monitoring
results for a State or Region, or add or edit a contact, SDWARS is
the tool for you. General questions about sampling, EPA-approved
Laboratories, Screening Survey or Assessment Monitoring contami-
nants, and procedures, can all be found  at the UCMR2 Web site.
Keep up the good work!
              The UCMR2 Web site:
  http://www.epa.gov/safewater/ucmr/ucmr2
Questions  about your tools?
Safe Drinking Water Hotline: General UCMR questions: 1(800)426-4791
     Is there more information you
     would like in The UCMR
     Update? Think we have (or
     haven't) hit the nail on the
     head with this issue? Let us
     know! Send feedback to:

     UCMR_Sampling_Coordinator
            @epa.gov

            Thank you!
CDX/SDWARS Help Desk: SDWARS/UCMR registration and electronic report-
ing system questions: 1(888)890-1995

UCMR Message Center: UCMR implementation questions: 1(800)949-1581
UCMR Sampling Coordinator Correspondences:
      Mail:  UCMR Sampling Coordinator
           U.S. Environmental Protection Agency
           Technical Support Center (MS-140)
           26. W. Martin Luther King Drive
           Cincinnati, OH 45268

      Fax: (513)569-7191

      E-mail: UCMR_Sampling_Coordinator@epa.gov
UCMR 2 Tools Crossword Challenge Answers:
Across: 1. water systems, 4. client, 6. assessment, 9. CDX, 10. thirty
Down: 2. ten thousand, 3. screening survey, 5. SDWARS, 7. state,
8. audit
 Laboratories and PWSs: When
  contacting EPA about UCMR
issues, please use your U.S. EPA
  Lab ID or Federal PWSID,
       respectively.
Please contact the UCMR Sampling Coordinator if you are not the correct person to receive this newsletter,
your address needs to be corrected, or you do not want to receive this newsletter. Please include your name,
PWSID (or Lab ID), the name of the PWS (or Laboratory), and, if applicable, the way you want to receive
the newsletter: e-mail or mail. Thank you.

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