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ONE LANDFILL AT A TflVlE
LANDFILL METHANE
OUTREACH PROGRAM
June 22, 2009
Dear Potential Exhibitor or Sponsor:
The Landfill Methane Outreach Program (LMOP) is writing you to announce exhibit and sponsorship opportunities
at our 13th Annual LMOP Conference and Project Expo, January 11-13, 2010, in Baltimore, MD. The conference
will take place at Hilton Hotel in Baltimore's Inner Harbor. This year we anticipate over 500 attendees, from
throughout the U.S. and internationally.
This letter outlines options and opportunities for sponsorship and exhibits, and provides important logistical
information.
Sponsorship Opportunities
Due to government regulations, we are unable to use contract funds to cover the costs of food and beverage
served at a conference. We rely on the generosity of our sponsors to make the Annual LMOP Conference one
of the most anticipated events of the year! Our generous sponsors allow us to keep our registration fee
affordable to all and still provide attendees with top of the line food and beverage, not to mention some
fantastic receptions! All funds provided by our sponsors will be used to offset the costs of refreshments during
the conference, which cannot be covered with government funds. Sponsors will enjoy a host of benefits,
including: increased exposure among the conference attendees and recognition in the conference materials.
LMOP will list sponsors in the conference proceedings, the agenda, and will post signs at the conference
acknowledging sponsors' generous donations. Signs will include single color graphics (i.e., logos) if they are
provided electronically in advance.
There are two ways to sponsor the LMOP Conference and Project Expo:
• Option One: Provide sponsorship at a certain level.
• Option Two: Be a primary sponsor of a specific conference function.
These options are outlined in detail on the attached Sponsorship Opportunities form.
Exhibit Opportunities
With over 500 attendees from throughout the US and the world, the LMOP Conference is a prime opportunity
for you to get your message out! There are a limited number of exhibit spaces available free of charge.
Exhibitors will receive a 10' X 10' booth space on a first-come first-served basis. All exhibitors will be listed in
the conference proceedings document.
Exhibit set-up will be on Monday, January 11, from 1:00-5:00 PM. There will be a reception held in the exhibit
hall on Monday evening, as well as a second reception on Tuesday (location and details based on
sponsorship). Both continental breakfasts and all breaks will be served in the exhibit hall. Exhibits can be
broken down on Wednesday afternoon from 3:00 PM - 6:00 PM. This schedule is tentative and subject to
change. The attached Exhibit Opportunities iorm provides more information.
If you are interested in any of these sponsorship or exhibiting opportunities please fill out the enclosed forms
and fax them to LMOP's contractor, Eastern Research Group, Inc. (ERG), at 781-674-2906 (fax) or email them
to meetings@erg.com. A conference planner from ERG will call you within a few days to coordinate your
sponsorship options and/or mail an exhibit packet. If you have any questions please feel free to contact ERG
at 781-674-7272 (phone), or via e-mail: meetings@erg.com.
Thank you for your interest in exhibiting and sponsoring the LMOP Conference and Project Expo. I look
forward to seeing you in January in Baltimore!
Sincerely,
Rachel Goldstein
LMOP Conference Organizer, U.S. EPA
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13th ANNUAL LMOP CONFERENCE AND PROJECT EXPO
SPONSORSHIP OPPORTUNITIES
There are two ways to sponsor the LMOP Conference and Project Expo
Option One: Provide sponsorship at a certain level; funds will be used to offset the costs of breaks
or meals. Choose from the following sponsorship levels:
D LMOP Capitol Club $5,000 and up
Sponsors at this level will be listed in the proceedings and on the LMOP Web site, two signs
acknowledging their sponsorship will be displayed, and sponsors will receive an electronic
version of the attendee list.
D LMOP Platinum $3,000 and up
Sponsors at this level will be listed in the proceedings and on the LMOP Web site,
two signs acknowledging their sponsorship will be displayed.
D LMOP Gold: $1,000 and up
Sponsors at this level will be listed in the proceedings and a sign acknowledging
their sponsorship will be displayed.
D LMOP Friend: Please write in any amount
Sponsors will be listed in the proceedings and may receive additional
acknowledgment of their sponsorship.
Option Two: Be a primary sponsor for a particular reception, breakfast or lunch. There are a variety of
options available, please see the reverse of this form for information. Opportunities to be a primary
sponsor for a specific function are limited and will be allotted on a first come, first assigned basis. If your
first option is not available, ERG will contact you to discuss other available options.
D Yes, I would like to be a primary sponsor and I
have indicated my preference in the box.
Please fill out the following contact information; this will be used to coordinate your sponsorship options.
Please fax this completed form to 781-674-2906.
NAME:
COMPANY NAME:
ADDRESS:
PHONE:
FAX:
E-MAIL:
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Option Two: Primary Sponsorship of a Specific Event
The following is a list of available group functions that are planned for the LMOP Conference
and Project Expo and the costs associated with being a primary sponsor of the event.
Reception in the Exhibit Hall
Anticipated Menu:
Antipasto Display
Deluxe Hors d'Oeuvres
Carved Turkey Breast
Carved Roasted Top Round of Beef
Penne Pasta Station
Sponsorship Costs: $8,500
Reception Bar (Two Hours based on 350 people)
Sponsorship Costs: $7,500 for a full name brand bar. Only Full Sponsorship of the Bar Can
Be Accepted. If the full ban's not sponsored, there may be the possibility of purchasing
individual drink tickets for $7.00-$8.00 each to give away
Continental Breakfast
Assorted Fruit Juices
A Selection of Seasonal Cubed & Whole Fruits
Assorted Bagels with Cream Cheese
Fresh Bakery Selection to Include Muffins and Coffee Cakes
Freshly Brewed Regular & Decaffeinated Coffees, Variety of Traditional & Herbal Teas
Sponsorship Costs: $3,500 per day, two days available
Plated Lunch
Salad
Entree
Chefs choice vegetable and starch
Dessert
Regular & Diet Soft Drinks, Bottles of Flavored Iced Tea, Chilled Sparkling & Still Mineral
Waters
Freshly Brewed Regular & Decaffeinated Coffees, Variety of Traditional & Herbal Teas
Sponsorship Costs: $5,000, two days available
Afternoon Break
Assorted ice cream bars and sandwiches
Fruit bars, brownies, and blondies
Regular & Diet Soft Drinks, Freshly Brewed Regular & Decaffeinated Coffees, Variety of
Traditional & Herbal Teas
Sponsorship Costs: $2,500, two days available
Special Offsite Event! (joint sponsorships available)
Details to be coordinated with the sponsors, past events have included a reception at the
National Aquarium and a Harbor Cruise.
PLEASE NOTE: All menus are tentative and can be adjusted to fit sponsors' requests, please
contact ERG at 781-674-7272 for additional information.
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13th ANNUAL LMOP CONFERENCE AND PROJECT EXPO
EXHIBIT OPPORTUNITIES
If you are interested in exhibiting at the 13th Annual LMOP Conference and Project Expo
please complete this form and fax it to ERG at 781-674-2906. A space will be held for
you and a complete exhibitor's packet will be mailed as soon as they are available.
Please note exhibit space fills up VERY quickly and it is on a first-come, first-
served basis, please return this form as soon as possible to avoid
disappointment!
NAME:
COMPANY NAME:
ADDRESS:
PHONE:
FAX:
E-MAIL:
Each exhibitor will be allotted ONE 10' x 10' space. Exhibit space is free of charge and
available on a limited, first-come, first-served basis.
Please note that exhibitors are responsible for the rental costs of all furnishings,
electricity, and equipment for their booth, including table and chairs, a list of rental fees
will be included in the exhibitors' packet.
ALL exhibitor personnel must register for the conference and pay the $300 meals fee
($325 if registered after December 11th.)
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