U. S. Environmental Protection Agency
Emission Inventory Conference
Style Guide for Papers,
Presentations and Posters
December 2006
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U. S. Environmental Protection Agency Style Guide
This guide was created to provide an outline for authors who are preparing papers or poster
presentations to be delivered at emission inventory conferences sponsored by the U. S.
Environmental Protection Agency. It is important that these guidelines are followed in order
to prepare conference proceedings in a timely manner. Final papers will be compiled into a
set of conference proceedings and will be made publicly available primarily through the
CHIEF website, at http://www.epa.gov/ttn/chief/, in .pdf (Adobe Acrobat) format.
If you have any questions, please contact Kim Paylor at (919) 541-5474 or
paylor.kim@epa.gov
Parts of the Paper
Your paper should include the following:
• Title
• Abstract
• Introduction
• Body
• Conclusions
• References
• Bibliography
• Key Words
• Acknowledgements (Optional)
• Disclaimer (Optional)
• Tables (Optional)
• Figures (Optional)
Title
Include a short and informative title. The title should be typed in Upper and lower case
letters centered horizontally at the top of the page using 14pt Times New Roman bold
type. After the title, return twice, then center the full name(s) of the author(s), followed by
the author(s) affiliation, mailing address and email address (optional). These should be typed
in 12pt Times New Roman. Type the names of up to four authors with the same affiliation
on one line. The full mailing address should include the zip code and maximum of five lines.
The email address should be all lower case and fit on a single line.
Abstract
The abstract should begin two lines below the author(s) name and address(es). It should state
the purpose or objective of the paper, and should summarize the principal information
presented. It should be informative enough for the reader to determine whether they wish to
read the entire paper, and provide enough information for proper indexing by librarians and
editors. The abstract should not exceed 250 words.
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U. S. Environmental Protection Agency Style Guide
Introduction
The introduction should state the nature of and reason for the project. Provide a background
statement, discuss the scope and limitations, and highlight other relevant literature and the
how it relates or differs to this work.
Body
The body of your paper should include methods, results, discussion, and any other relevant
information.
Conclusions
The conclusion section should state key findings and compare the results of your work to
others when appropriate. Base conclusions on the evidence presented and discuss what
contributions your work has made.
References
References should be listed in the order cited within the text, using Arabic numeral
superscripts.
Use the following format:
Book with One Author:
Smith, I.E. How to Train the Trainer; Harcout, Brace, Jovanich; Chicago, IL, 1999, pi 14.
Book with More Than One Author:
Smith, I.E.; Jones, R.B.: Hall S.J., How to Train the Trainer: Harcout, Brace, Jovanich;
Chicago, IL, 1999, p 114.
Book with Editor as Author
How to Train the Trainer, Smith, J.E., Ed.: U.S. Environmental Protection Agency, Durham,
NC, 1999.
Chapter within a Book
Smith, J.E. "The New Trainer". How to Train the Trainer; Harcourt, Brace, Jovanich;
Chicago, IL, 1999, pp 110-127.
Journal Article
Smith, J.E. "The New Trainer,", Trainers of Amer. 1999, 52B, 926-933.
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U. S. Environmental Protection Agency Style Guide
Proceedings or Transactions
Smith, I.E. "The New Trainer", In Proceedings, Emission Inventories: A Global Issue, Hall,
R. B., Ed.; U. S. Environmental Protection Agency: Baltimore, MD, 2000; pp 755-757.
Presentation
Smith, I.E. "The New Trainer", Presented at the 11th Emission Inventory Conference of the
U.S. Environmental Protection Agency, Baltimore, MD, June 2000; paper 12.34.5
Government or Laboratory Publication
Smith, I.E. Training the Trainer, U.S. Environmental Protection Agency, Research Triangle
Park, NC, 2000; EPA-400/5-67-890, pp 67-65.
Report Prepared for a Client
Smith, I.E., "The New Trainer"; EPA Document 1234.56, Prepared for North Carolina State
University by the U.S. Environmental Protection Agency, Research Triangle Park, NC 2000.
Patent
Smith, I.E. U.S. Patent, 2,345,678, 2000, U.S. Environmental Protection Agency.
Personal Communication
Smith, I.E. 2000. U. S. Environmental Protection Agency, NC, personal communication.
Figures/Tables
Figures and tables can either be incorporated into the text or placed at the end of the paper.
When referring to a figure or table, the word "Figure" or "Table" should be spelled out,
capitalized, and should be immediately followed by the figure number.
Example:
Figure 2 illustrates...
All figures and tables should be numbered consecutively in Arabic numerals as they are cited
within the text. All figures and tables require captions. List the caption above the
corresponding figure or table. Each caption should be in Times New Roman 12 pt bold
type, flush left followed by a period and space. Capitalize only the first word of the caption
and place a period at the end of the caption.
Example:
Figure 1. Results from testing completed in the western U.S.
Color or black and white graphics may be used
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U. S. Environmental Protection Agency Style Guide
Indented Lists
Please use the following:
• Solid bullets, or
1) Numbers with right parenthesis
Footnotes
Do not use footnotes
Equations
All equations should be indented and on a separate line. Number equations
consecutively as they appear. Type numbers flush right within parentheses on the same line
as the equation. Two returns must follow the equation with the word "where" flush left.
Indent at least five spaces and list the variable explanations so the equal signs align. Use of
Microsoft Word or Corel WordPerfect equations editors is permitted.
Example:
Equations (1) y = ab + c
where
a = area
b = emissions
c = factor
Key Words
As papers will be available through the CHIEF website,
http://www.epa.gov/ttn/chief/, a list of keywords that categorize your paper are important.
These keywords will be used in the search engine of this web site. Please attach you list on a
separate page at the end of your paper.
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U. S. Environmental Protection Agency Style Guide
Example Paper
Title
John Doe
U. S. Environmental Protection Agency, MD D205-01, Durham, NC 27511
doe.john@epa.gov
Mary Smith, William Jones and Steve Rogers
Research Institute, 123 Park Drive, Research Triangle Park, NC 27711
smith.mary@ri.com
ABSTRACT
Abstract should be no longer than 250 words
INTRODUCTION
State the nature of and reason for project, background statement, scope and highlights.
BODY
Section Headings Level 2
Sub-Sections Level 3
Figure 1. Graph of results
Indented lists:
• Solid bullets, or
1) Numbers with right parenthesis
Equations:
Equation (1) y = ab + c
where a = area
b = emissions
c = factors
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U. S. Environmental Protection Agency Style Guide
CONCLUSIONS
State key findings and compare the results of your work to others when appropriate.
REFERENCES
Per examples in style guide
KEY WORDS
Emission Inventories
PM
Area Sources
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U. S. Environmental Protection Agency Style Guide
Format
Length
Limit paper length to 36 pages. Papers exceeding this limit will be returned to the
author(s) for editing to the required length.
Margins
Top and bottom margins 1/2"
Left and right margins 3/4"
Type Font and Size
Title 14pt Times New Roman, bold
Text 12pt Times New Roman
DO NOT USE HARD RETURNS EXCEPT AT THE END OF PARAGRAPHS.
Line Spacing/Indentation
Text Single Space
Paragraphs Single Space between paragraphs
Indentation Indent first line of each paragraph
Headings
First Level 12 pt bold, Times New Roman, left justified, all capitals
Second Level 12 pt bold, Times New Roman, left justified, initial
capital letters
Third Level 12 pt bold, Times New Roman, left justified,
underlined, initial capital letters
Submission
All papers should be sent in electronically in .pdf (Adobe) format to Kim Paylor at
paylor.kim@epa.gov . Graphics should be embedded in the electronic document at a level of
quality and detail comparable to that in the original format.
PC Projector
A LCD projector will be provided. A laptop will also be provided on which
presentations will be loaded. All presentations should be sent to EPA no later than two
weeks prior to the conference. Do not use anything less than a 24 pt type in presentations.
This will allow for a maximum viewing distance of 64 feet.
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U. S. Environmental Protection Agency
Style Guide
Poster Presentations
Poster presentations will use a poster board approximately 4' x 8' in size. Materials
should be on regular bond paper so that they can easily be attached with tape or thumbtacks.
You must provide your own supplies.
• Materials should be posted at the allotted time but no later than 30 minutes
prior to presentation
• Your presentation must remain posted during the entire scheduled
presentation time through lunch of the following day.
• Someone should be available for questions during the presentation.
• You are responsible for taking down your presentation.
• A summary may be provided, following the guidelines, to be included in the
proceedings on the CHIEF website.
Sample Poster:
Abstract
Methodology
Table: 1
Table: 2
i me:
Author(s):
Affiliation(s):
Figure: 1
Figure: 2
Figure: 3
Conclusion
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