User Manual for Fuels Programs
Registration (OTAQREG) and the
Central Data Exchange (CDX)
Version 2.0
United States
Environmental Protection
Agency
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User Manual for Fuels Programs
Registration (OTAQREG) and the
Central Data Exchange (CDX)
Version 2.0
Compliance and Innovative Strategies Division
Office of Transportation and Air Quality
U.S. Environmental Protection Agency
SER&
United States
Environmental Protection
Agency
EPA-420-B-10-022
March 2010
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U. S. EPA User Manual Fuels Programs Registration (OTAQREG)
Fuels Programs Registration (OTAQREG)
and
Central Data Exchange (CDX)
User Manual
EPA has developed a system to provide title 40 CFR part 80 fuels programs registrants with more control over their registration
information and to provide a dynamic User/Company/Facility list. All companies will now be required to submit new and updated
registrations through CDX. The Fuels Programs Registration System (OTAQREG) has been updated to meet the needs of the RFS2
program. Previous CDX OTAQREG users will notice significant changes to the Company and Facility registration screens.
Registration is required for all the Title 40 CFR part 80 programs. Each company that is required to register must do so for all
relevant programs and business activities required. Registration is required to report, begin compliance with all programs, and
transact RINs under the RFS programs.
The following user manual was developed to get users started with registration for the title 40 CFR Part 80 Fuels Programs and is not
a substitute for the regulations. The user manual is broken in to two major sections. The first is for existing CDX users, including
users of the CDX report submission application DCFUEL that have not set up OTAQREG in their account. The second section is for
new users to both CDX and OTAQREG. The table of contents serves as a step by step guide navigate through each step for more
information.
For more information: The EPA Fuels Programs Registration web page address is http://epa.gov/otaq/regs/fuels/fuelsregistration.htm
Step by Step Instructions:
Section 1: Instructions for new OTAQREG users with existing CDX accounts 2
1. Log into your CDX account at http://cdx.epa.gov 2
2. Select Edit Current Account Profiles 4
3. Select Add New Program 4
4. Select Fuels Programs Registration (OTAQREG) and then Add 5
5. Go to MyCDX and select OTAQREG: Fuels Programs Registration 6
6. Select New User and associate with a current company. 7
Section 2: Instructions for new users of registered companies and for new users without registered companies _8
1. In your browser, open the page http://cdx.epa.gov 8
2. Follow the prompts and read the information on each of the following pages to set up an account 8
3. Fill out required contact and company information for your CDX account registration 10
4. In the CDX Registration: Add Program select Office of Transportation and Air Quality Fuels Registration
(OTAQREG): 11
5. On the CDX Registration: Add Program ID page enter N/A for program type and select Finished 12
6. Your MyCDX page should appear. Select OTAQREG: Fuels Programs Registration 14
7. OTAQ Registration Program Home page, selecting the link 15
8. Your contact information will be brought over from your CDX account registration, review the data and complete the
additional fields. 16
9. Select the tab 17
10. First search to see if your company is already a registered company, if not enter a new company 17
11. If you have facilities which require registration pursuant to the programs under title 40 CFR part 80 fill out the forms under
the Facility Info tab 21
12. Once you have completed the User, Company and if applicable the Facility tab, select the Review and Submit button on
the bottom of any of any of the tabs 25
13. If your information is correct select the button 26
14. Submission screen, print the registration forms and click the submit button 27
15. Have the Responsible Corporate Officer (RCO) fill out any additional information if required and physically sign the forms
to certify the hard copy forms. The forms must be mailed to the EPA: 30
Support Options 31
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U. S. EPA User Manual Fuels Programs Registration (OTAQREG)
Section 1: Instructions for new OTAQREG users with existing CDX accounts
Steps
1. Log into your CDX account at http://cdx.epa.gov
Follow the prompts and read the information on each page
Warning Notice screen
Warning Notice
EPAs Central Data Exchange Registration procedure is part of a United States zn.ro'imcrtcil P'o:e:ticn «:jcrc. ib(-» compute-astern, which is for authorized use only.
Unauthorized access or use of this computer system may subject violators to criminal, civil, arid'or administrative action All information on this computer system may be monitor
recorded, read copied and disclosed by and to authorized personnel for official purposes including law enforcement Access or use of this computer system by any person
Privacy Statement
transfer personal information to an outside third party [Federal Register: March 18. 2002 (Volume 67. Number 52l][Page 12010-12013]
CDX Home Page 1
Read the warning notice and privacy statement then select on the link to continue to the next
screen
U.S. Environment*/ Protection Agency
.-11" nitrated data.
If you are new to CDX and wish to register please click here
If you already have a CDX ID and password, click here.
We strongly encourage 1.13513 rtus site :o err pic fie m:t -e:ert ersicr of Internet E plcisi ICG no: download a beta version of Internet Explorer), because 128-bit encrypt
support is standard with this release Users employing an earlier version of Internet Explorer may update their encryption support to enable 128-bit encryption support at
•http • •„,•.••„ miciosoft corn '.vind = •,.•; it it-- Ji.vnloada :l;fault mspx)
CDX Home Page 2
Review the information on the screen and select on the link.
This link will take you to the CDX login screen.
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U.S. EPA
User Manual Fuels Programs Registration (OTAQREG)
If you have forgotten your password, or if your password doesn't work, you may re-establish your password by clicking t
I EPA's Central Data Exchange Registration procedure is part of a United States Environmental Protection Agency (EPA) computer system which is for authorized use only Unauthorized
I and disclosed by and to authorized personnel lor official purposes, including law enforcement. Access or use of this computer system by any person, whether authorized or unauthorized.
to these terms
U.S. Environment*! Protection Agency
I EPA will use the personal identifying information which you provide for the expressed purpose of registration to the Central Data Exchange site and for updating and correcting information in
| internal EPA databases as necessary The Agency will not make this information available for other purposes unless required by law EPA does not sell or otherwise transfer personal
nation tc an outside third part/ [Feclgia [-'^ji-sier MaTh 18. 2002 iVolume 67. Njmber 521](Page 12010-12013]
| Forgot Password?
[ LOGIN | [ CLEAR "|
CDX Login Screen
Enter your User Name and Password, Select . The CDX application will navigate you to your "My CDX"
home page.
MyCDX Home Page
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U.S. EPA
User Manual Fuels Programs Registration (OTAQREG)
2. Select Edit Current Account Profiles
U.S. EnWfoninenrt/Protection Agency
MyCDX Home Page
Select
3. Select Add New Program
U.S. Environment*' Protection Agency
Add New Program Page
Select Add New Program
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U.S. EPA
User Manual Fuels Programs Registration (OTAQREG)
4. Select Fuels Programs Registration (OTAQREG) and then Add
Add Program Page
Select the radio button to the right of Office of Transportation and Air Quality Fuels Registration (OTAQREG). If
signing up to also use the Office of Transportation and Air Quality EPA Moderated Transaction System
(OTAQEMTS), then select OTAQEMTS which will also give you access to OTAQREG after you complete these
steps. Please note, EPA must first approve you in OTAQREG as a submitter in order to use OTAQEMTS.
When complete select
General CDX Functions Page
Select the blank ID field, you will be prompted to enter "N/A". In the ID field enter "N/A", select . Note these
fields relate to internal CDX functions, do not change the settings for the other fields on this page.
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U.S. EPA
User Manual Fuels Programs Registration (OTAQREG)
5. Go to MyCDX and select OTAQREG: Fuels Programs Registration
U.S. Environmental Protection Agency
Edit Organizational Profiles Page
The program OTAQREG will now appear on your Edit Organization Profiles page under Edit Organization Contact
Information
Select
U.S. Environment*! Protection Agency
Data Exchange-MyCDX
LastLoalrr February5.201C
Registered Since February 5. 201C
-e:3-i*i:3ticnDate. February 5. 201C
CDX Registration Status:
You have 1 new message ir your Inbox
Edit C jrrent Add Hew
AvailaWe Account Profiles;
You are In an encrypted secure session.
MyCDX Home Page
Select < OTAQREG: Fuels Programs Registration^
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U.S. EPA
User Manual Fuels Programs Registration (OTAQREG)
6. Select New User and associate with a current company.
U.S. Environment*/ Protection Agency
TAQ Registration Program Home
Submit New or Update Existing User Information
o Hew User
used for RFG & Anti-dumping registration under 40 CFR 30 76 Renewable Fuel Standard 'ejiisHstio'i '.riser 40 CFR 80 1150. 40 CFR 30 1450 and Motor Vehicle Diesel FL
registration under 40 CFR BO 597 All three rules require initial registration prior to conducting regulated activities Submit an updated registration form within 30 days of an^
change in previous registration information.
:Lbnt:-:-c a: me tin-: |- .,cu do n:f
:Lii:ri f: t:i o.i en n: •-:.;;it c.i:;ni;; : i ::ra . h ch ic hosted b ,• EPis Central Data Exchange 'JLJ\.
ne link Nominate User then your company did not give you the atih:. tc NOTI nate Users for CDX.
If your company lures a thrd part; tc cieste '.sscits there is ar option for them to submit for yc
Manual for OTAQ Registration PDF) (50 pp. 1 9M. EPA-420-WJ9-011. April 2009)
Submitting Ihis form does nol equal registration, after submission these lorms must be printed and signed by a Responsible Corporate Off
Vlail completed form to Commercial D-l .H-,
JS Mail: U.S. Environ
J S Environmental Protection Agency FJB!S Programs Registral
-uels Programs Registration <6406J] Room S47C: 202-343-903
1200 Pennsylvania Avenue HW 1310 L Street HW
Washington. DC 20460 Washington DC 20005
-ni.n | r P :. i H M "M: ;UG i-u; H
le Diesel Fuel Program OMB 20GO-0:
October 31 2007
January 31.200
OTAQ Registration Program Home Page
Select
Proceed to Section 2.8 on page 16 of this document to complete your registration. Your contact information will be
brought over from your CDX account registration and populate your user account information page. You will need to
fill out the additional required fields on that page and subsequent pages.
Please note, on the OTAQ Registration Program home page is this user manual and the a version of the fuels program
registration list. The fuels program registration list: https://cdxnodengn.epa.gov/otaq-reg/list.do is updated daily and
available to the public. While logged into OTAQREG users can see the current list as of the moment they open the
link.
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U. S. EPA User Manual Fuels Programs Registration (OTAQREG)
Section 2: Instructions for new users of registered companies and for new users without
registered companies
Steps:
1. In your browser, open the page http://cdx.epa.gov
2. Follow the prompts and read the information on each of the following pages to set up an account
. civ
EPA's Central Data Exchange Registration procedure is part of a United States Environmental Protection Agency [EPA) compute
system, which is for authorized use only Unauthorized access or use of this computer system may subject violators to crii
and'or administrative action. All information on this computer system may be monitored, recorded, read, copied, and disclosed by
to authorized personnel for official purposes, including law enforcement. Access or use of this computer system by any person
U.S. Environmental Protection Agency
EPA will use the personal identifying information which you provide for the expressed purpose of registration to the Central Data
Exchange site and for updating and correcting information in internal EPA databases as necessary The Agency will not make this
information available for other purposes unless required by law. EPA does not sell or otherwise transfer personal information to an
outside third party. [Federal Register: March 13. 2002 (Volume 67. Number 52l][Page 12010-12013]
- Click here to continue -
Help Desk: (&aa; 890-1995
; - - - : • .r -• :-,-_ :-.-- ie:.. ',r •:? .
Last updated or November 6, 200£
CDX Home Page 1
Read the warning notice and privacy statement then select the link to go to the next screen
U.S. Environmental Protectfo
Welcome to the Environmental Protection Agency [EPA] Central Data Exchange (CDXj - the Agencys electronic reporting site. The
Central Data Exchange concept has been defined as a central point which supplements EPA reporting systems by performing new and
existing functions for receiving legally acceptable data in various formats including consolidated and integrated data
• If you are newto CDX and wish to register please click here
• If you already have a CDX ID and password, click here.
We strongly encourage users of this site to employ the most recent version of Internet Explorer (do not download a beta version of
Internet Explorer), because 128-bit encryption support is standard with this release. Users employing an earlier version of Internet
Explorer may update their encryption support to enable 128-bit encryption support at
(http://www_ micros oft ccm'«indr:^S'ie'ie^d:^nloads.''default_mspx}.
Help Desk: (EBB) &90-199E-
EPA Home I Privacv and Security Notice I Contact Us
Last updated on December29, 2006.
CDX Home Page 2
After reading the information on this page, select the
link to navigate to the next screen.
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U.S. EPA
User Manual Fuels Programs Registration (OTAQREG)
C/.S. Environment*! Protection Agency
EPA's Central Data Exchange Registration procedure is part of a United States Environmental Protection Agency (EPA) computer
system which is for authorized use only Unauthorized access or use of this computer system may subject violators to criminal, civil
and/or administrative action All information on this computer system may be monitored recorded, read copied, and disclosed by and
to authorized personnel for official purposes, including law enforcement. Access or use of this computer system by any person
whether authorized or unauthorized constitutes consent to these terms.
acy Statement
EPA will use the personal identifying information which you provide for the expressed purpose of registration to the Central Data
Exchange site and for updating and correcting information in internal EPA databases as necessary The Agency will not make this
information available for other purposes unless required by law. EPA does not sell or otherwise transfer personal information to an
outside third party [Federal Register March 13. 2002 (Volume 67 Number 52mPaoe 12010-120131
- Click here lo continue -
t • Internet
CDX Home Page 3
The initial CDX home page will reappear, reread the statements and select the link to
continue to the terms and conditions screen.
and use of CDX Registration for the electronic subnuttal of
•.-. I i= IE- -.hs rcl o viii:| ;••?:;=
ental information require the creat
'5 OT a i = tr D 3 i:l ,;a;i • ci;i
J copied and disclosed by and to authorized personnel for official purposes
unauthorized constitutes consent to these terms
ative action. All information on this compul
the personal identifying information which you provide fo
transfer personal information to an outside third partv [Federal R
spressed purpose of registralion to the Central Data Exchange site and for updating and correcting
: . . •. • • • i' -1 ' -.'..' :. •
Choosing a COX Password
This password will be at least eight charai
Protecting my COX Password
I agree to protect my CDX password
Limited CDX Software Distribution
Any distribution of software provided by the Environmental F
Agency's Central Data Exchange shall be hanc
ntains cl- E>- UMated R{-« -'--^^ O/ito-J 'hirh 13 cfaSSSefi 1HM« E !.o't lannw II. MasWOWW Nu'-r;Tf ElCIi EPI.i:: Ei:r,pt.nn ~r.f- ?'e
ferenced under CCATS GQ59799 This product is eligible for license exception ENC under Sections 740 17 (A| and (B) (2) of the Export Administration Regulations (EAR) The
poriation of this item classified by the Bureau of Industry and Security (BIS) as SD002 "Unrestncted" to foreign subsidianes of US companies is permitted under this license
ception ("ENC "Encryption"). This license exception does not apply to the embargoed nations of Cuba Iran North Korea. Sudan and Syria or any parties found on the various
denial lists including the Department of Commerce Denied Parties List For additional information and guidance regarding your use of this product please refer to the
Jnited States' standard regulations for encryption at hllp "www access DPO Qov'bis/ear/Ddf/740 odf
ake II my CDX Ac
rmined that my CDX
ting my CDX
agFB0tt>na$ ID1 /.it'inter • o'hrc ca '5 frv. -i-ilie- zl-ange and I no long
the CDX web interface or by notifying the CDX Technical Support staff at 1
by others
Terms and Conditions
Upon reviewing these terms and conditions, one should select "I Accept" If you agree to the terms and conditions." If
you do not agree with the terms and conditions, select "I Decline," you will not be able to set up an account and
redirected to the initial CDX Home page.
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U. S. EPA User Manual Fuels Programs Registration (OTAQREG)
3. Fill out required contact and company information for your CDX account registration
Help & Support
CDX Home
Terms & Conditions
Last Name: Twenty-ten
:hocst a user name and password—the password must be at least 8 characters
long and contain at least one number. Both passwords and user names are restricted to
alpha-numeric characters and may not begin with a number or contain spaces or symbols
e.g. $ # . " or @. Your user name should not be a part of your password If .on enter '-t u=.t-r
name v'vhich is in use .on •.••.ill be asked to selecta new user name
UserName: January201D
: -_ ':-' :haracters Don't use $#." or
[More than 7 characters vv"l number; Dont use $#
The Help Desk will use the Secret Question and Answer to authenticate vou if vou forget cur
password. Please enter a secret question which has relevance to you and has an answer
which is not easily guessed by others
Secret Question: month
Secret Answer: [jan'
You are In an encrypted secure session.
Help Desk: (SSS) S90-199E-
: = - - : -'-7 =•• .1: a--:. 5~-:.,'-:-- '.ctice Contact Us
Last updated on November 21, 2006.
URL http://www.epa.gov/epatiorne/usenotice.titm
CDX User Information Screen
Fill out the CDX user information screen when complete select
U.S. Environmental Protection Agency
CDX Registration: Organization Information
Use the TAB key to move from field to field. * = REQUIRED FIELD
Organization Name
Registrant's Work Mailing Address 1
Registrant's Work Mailing Address 2
City
State/Province: I Alabama
Zic/Postal Code
Country: UNITED STATES
Inteinr-tiCinal Phone Format:
011 + Country Code + City Code1 + Local Numce
Enter Organization Information Page
Fill out the CDX organization information screen when complete select . Agents, please note, this is your
organization's information not the information of your client's.
10
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U.S. EPA
User Manual Fuels Programs Registration (OTAQREG)
4. In the CDX Registration: Add Program select Office of Transportation and Air Quality Fuels Registration
(OTAQREG):
Add Program Page
Select the radio button to the right of Office of Transportation and Air Quality Fuels Registration (OTAQREG). If
signing up to also use the Office of Transportation and Air Quality EPA Moderated Transaction System
(OTAQEMTS), then select OTAQEMTS which will also give you access to OTAQREG after you complete these
steps. Please note, EPA must first approve you in OTAQREG as a submitter in order to use OTAQEMTS.
When complete select
11
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U. S. EPA User Manual Fuels Programs Registration (OTAQREG)
5. On the CDX Registration: Add Program ID page enter N/A for program type and select Finished
Note these fields relate to internal CDX functions.
U.S. Environmental Protection Agency
CDX Registration: Add Program ID
Use the TAB key to move from field to field * = REQUIRED FIELD
Last updated on April 27, 2007.
General CDX Functions Page
Select the blank ID field, you will be prompted to enter "N/A". In the ID field enter "N/A". Note these fields
relate to other CDX applications.
When complete select
You should receive the following confirmation message.
12
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U.S. EPA
User Manual Fuels Programs Registration (OTAQREG)
u.S. Environmental Protection Agency
Logg&3 in as. FP^ES COMAC
Congratulations! You have successfully completed the online portion of CDX registration You should receive an e-mail confirmation shortly
confirming receipt of your information.
You are in an encrypted secure session,
Help Desk: (ESS) 890-1995
EPA Home I Privacy and Security Notice I Contact Us
Last updated on August 16, 2006.
URL: nttp:tf www.epa.gov'epahomeAjsenotice.titiri
CDX Completion Screen
Select and you will be taken to the MyCDX home page
13
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U.S. EPA
User Manual Fuels Programs Registration (OTAQREG)
6. Your MyCDX page should appear. Select OTAQREG: Fuels Programs Registration
The MyCDX page is your main CDX page.
In the future after you login, your MyCDX screen will appear.
Available Account Profiles: lists the CDX EPA Program modules that your account has been assigned.
U.S. Environment*/ Protection Agency
Recent announcements I Contact LJa
Logged m as, AANUARYZOIQ
Central Data Exchange-MyCDX
Welcome.
Mr, Jan Twenty-ten
Lasl Login:
Registered Since January 20.2010
Recertiflcalion Dale: January 20, 2010
CDX Registration Status: Active
You haw 0 new messages In your Inbox
Edit Current
Account Profiles
AfldJIevv
Employer Profile
Available Account Profiles:
• OTAQREG: Fuels Programs Registration
You are In an encrypted secure session
Help g«t (888) 890-1995
EPA Home I Pnvacv and Securtv Notice I Contact Us
Last upaalM on December 16,2009.
URL: htto^www epa gov/epanome/usenoixe htm
MyCDX Home Page
In your MyCDX page, select the link for OTAQREG: Fuels Programs Registration, and you will be navigated to
OTAQ Registration: OTAQ Registration Program Home page.
If the link does not appear, select on , then follow the instructions starting from
Section 1.2 of this document (page 4) "CDX Registration: Add Program select Office of Transportation and Air
Quality Fuels Registration (OTAQREG):"
Should OTAQREG: Fuels Programs Registration still not appear, please contact the CDX Helpdesk
(1-888-890-1995) to receive assistance.
14
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U.S. EPA
User Manual Fuels Programs Registration (OTAQREG)
7. OTAQ Registration Program Home page, selecting the link
U.S. Environmental Protection Agency -
TAQ Registration Program Home
Submit New or Update Existing User Inf
Complete the company information to register your Company/ Entity/ Facility for gasoline, renewable fuel
and/or diesel fuels compliance and reporting programs. This form is used for RFG & Anti-dumping
registration under 40 CFR 80.76. Renewable Fuel Standard registration under 40 CFR 80.1150 and Motor
Vehicle Diesel Fuel registration under 40 CFR 80.597. All three rules require initial registration prior to
conducting regulated activities Submit an updated registration form within 30 days of any change in
previous registration information
If you think you may already be registered, please visit our RFS registered company and facility ID list
fExcelHJan 20. 20101
This page may also be used to delegate a submitter for our online report submission portal which is hosted
by EPA's Central Data Exchange (CDX). A company may have up to 5 submitters at one time. If you do not
see the link Nominate User, then your company did not give you the ability to Nominate Users for CDX.
If your company hires a third party to create reports there is an option for them to submit for you via CDX
Please visit our CDX deleaations patie for more information.
User Manual for OT- i .'POP; (50 cp 1 9M EPA-420-b-09-011. April 2009)
Submitting this form does not equal registration, after submission these forms must be printed and
signed by a Responsible Corporate Officer and mailed to:
Mail completed form to: Commercial Delivery
US Mail: U.S. Environmental Protection Agency
U.S Environmental Protection Agency Fuels Programs Registration
Fuels Prnnrams Renistratinn (fcUIRh Rnnm 647C- ?n!7-/l43-fl03R
OTAQ Registration Program Home Page
Review the information on this page. To proceed with registration, select the link
Note: Your session will time out after 20 minutes. If you need more time and to prevent any data loss select the "Click
here for more time" area at the bottom left of the page to restart the timer.
15
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U. S. EPA User Manual Fuels Programs Registration (OTAQREG)
8. Your contact information will be brought over from your CDX account registration, review the data and complete
the additional fields.
Note, required fields not pre-entered on this page:
"Position or Job Title"
"Initial Roles" (selecting the button will provide additional information)
When complete select the .
U.S. EnvlroammMPmutllon »g.ney -|
•I. "I IrtiiTF-n 1* -nr = tsl =•! tnr r i I i == !•-- MI In vhlt rn ti TV f . p^ r 15 ti h- -i t -I s n r n •: t = •:* ni =t :• = -i Is- n.
User Information Screen
Selecting the button will display Submission Help information, which includes initial role definitions
liL'.pL-liil.L-L.l.liL ,'jp.jijj' luJij. >jl.,yl JL| M_vi-_Lir ili.i-jri.i.uLili .-i.luliHL-L.il.
_|S^
f
U.S. Environmental Protection Agency
Company Editor: An individual delegated by the Responsible Corporate Officer who can edit the company's registration
information and provide the Responsible Corporate Officer with the forms to sign and mail in. Not delegating a user to do
I this will mean that only the responsible corporate officer can edit the company's information.
Company Viewer: User with this role can only view the company's registration information. It is suggested all users have
this role.
Nominator: An individual delegated by the Responsible Corporate Officer who can nominate other users for the system
and provide the Responsible Corporate Officer with the forms to sign and mail in. Not delegating a user to do this will mean
that only the responsible corporate officer can nominate users to use this system.
Submitter: An individual that can submit reports on a company's behalf. This is a longer registration process and the user
must further register with EPA to receive a digital signature. This role will allow the user to submit information electronically.
If the user is not a Responsible Corporate Officer, the Responsible Corporate Officer must delegate them and accept
responsibility for the user's reports as instructed.
Valid From: Date the user may begin using the system.
Valid To: Date the user's access to the system is no longer valid.
Help Screen
16
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U. S. EPA User Manual Fuels Programs Registration (OTAQREG)
Warning, do not select the Review and Submit button until you have completed all the forms and all the necessary
information. Selecting the button too early will cause submission errors and may prevent you from submitting.
9. Select the tab
US. Environmental Protection Agency
User Info Company Info Factity Info
f you are registering on behalf of an existing company pic:;-: u;c :li: ^crrpan. iea^ch 1?ci i: tc i:lert t. sr; :hi;:-:e list :;'ii:;?r u i ciw.e are: "rip on. it .
/our company has never been registered with OTAQ Fuels before, or you cannot locate it by searching.
Enter New
Search Company Info
Company Information Screen
Two new tabs will appear and
10. First search to see if your company is already a registered company, if not enter a new company
If your company is registered select the company name, which contains a hyperlink (this will automatically associate
all of the company's facilities as well).
If not, select the Enter New Company Info Tab and fill out the form that will subsequently appear (see the area of this
subsection called "For companies that have not previously registered please do the following" on page 20 of this
subsection for instructions).
Very Important: If your company is in the database and you try and register as a new entity, your
registration will be denied! This search window searches on all the fields as one query, it is best to
limit the fields you search on at first then narrow your search.
Search: Results will appear below the and buttons. If your query is not in the data base you will
receive the message:
"Nothing found to display".
Search by your City and State by entering the appropriate information into those two fields. Select the
button.
The following are examples:
17
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U.S. EPA
User Manual Fuels Programs Registration (OTAQREG)
Example 1 (Company Search Screens 1): the name "test" has been entered
that company. Only create a new company if you are sure that your company has never been registered with OTAQ
Fuels before, or you cannot locate it by searching.
Company Enter Hew
Search Company Info
Enter Company Data
Company Id
le*
You are In an encrypted secure sessio
Company Search Screens 1
When is executed any matches with the company name test will appear
intercompany Data
Company Id
[•MllliBllPllilLtPlllliBlll'JiJBll-lK
3008 Test Company 3
3006 Tested
3007 Testco2
You are In an encrypted secure session.
Company Search Screens 2
18
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U.S. EPA
User Manual Fuels Programs Registration (OTAQREG)
Example 2 (Company Search Screens 3): below is a State, "District of Columbia" search
If you are registering on behalf of an existing company please use the Company Search facility to identify and choose
thai company Only create a new company if you are sure that your company has never been registered with OTAQ
Fuels before, or you cannot locate it by searching.
Company Enter Mew
Search Company Info
Name
Address
City
State
ZIP
D.stnct of CoUmbia
Company Search Screens 3
If you find that your company is registered, select the Company Name (See Company Search Screens 2).
The selected already registered Company Name's information will then be displayed.
Company Info Faciity Info
If you are registering on behalf of an existing company, please use the Company Search facility to identify and choosi
that company Only create a new company if you are sure that your company has never been registered with OTAQ
Fuels before or you cannot locate it by searching.
Company
Search
Enter Mew
Company Info
Company (Emily Name
Name '
Valid From (Start Date
MIWDD/YYYY) '
Company. Entity Location
Address 1 '
Valid To (End Date
MM/DD/YYYY)
STREET
Address 2
City' IWASH
State '
Zip'
NGTON
of Columbia v
HI
V -< Internet
Company Information Screen after Association
If the information is not that of your Company, select . Continue doing queries until your
Company is displayed or you are certain that it has not been previously registered. In the later case, within the
tab select to clear out unrelated information [see page].
If the information is that of your Company's, select . Skip to Section 2.12. on page 25 below.
Please note, for security reasons individuals associating with a company for the first time are not allowed to make
19
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U. S. EPA User Manual Fuels Programs Registration (OTAQREG)
edits to a company and will not be able to the company's associated facilities. Only approved users may see this
information.
If you have a new company not previously registered proceed with the following information and if applicable
complete section 2.11 on page 21.
For companies that have not previously registered please do the following:
Select the tab within the tab. Should the fields contain any
inaccurate information, one may select at the bottom of the page to reset the
tab.
OTAQ Registration
User Info Company Inft Facility InFo
If yoj are registering on behalf of an exi=t-; ;:-T™-y,rs5='S i-se the Corrpgry &=ar;h 'asilrry to identify and choose that sorrpary. Or ly jr
company has never b=*r -=3 =!=-=: ,v t- CTA1F.= = ss'ora.oryoi. carrot toilet by searching.
Company
Search Company Info
Company/Entity Ma™
Name"
Valid From (Start Date HUiDD/WYY)*
•.'= :T: :=-: C=t=VVCC YYYY
Company/ Entity Location
Crty"
Sate'
Zip'
Orlfc»r (RCO|lnfo
RCOName'
RCO Title'
PCCE-3
RCO Phone'
RCOFax'
Prog ram Type (Select all trial if
RCO Extensior
J Renewable Fuel Standard
M tn«t »p
Refiner
RIM Generator
Non Renewable Fuels Importer
RIH Owner
Renewable Fuels Exporter
Renewable Fuels Importer
Biodiesel Producer
Pipeline^ass-Th rough Terminal
Oxygen ate Blender
Truck Loading Terminal
Enter New Company Info
Fill out the form. If you have questions about specific options select the "Help" button or visit
http://www.epa.gov/OMS/regs/fuels/fuelsregistration.htm.
Only register for programs and business activities that are relevant to the title 40 CFR part 80 programs you
are required to register for. Failure to register properly will delay registration and in most cases will require
20
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U. S. EPA User Manual Fuels Programs Registration (OTAQREG)
you to start over. For example, if you are registering to become a RIN owner and not required to sign up as a truck
loading terminal under the diesel program do not select the truck loading terminal option.
Before registering be sure to read and understand the registration requirements for the part 80 subparts you are
regulated under. See the Program Types below for references to each program's registration regulations
Program Types:
Gasoline programs, Subpart D, for reporting under subparts D, E, F, G, H, J, and L, see §80.76 for registration
requirements
Diesel Program, Subpart I, see §80.597 for registration requirements
Renewable Fuel Standard Program, Subparts K and M, see §80.1150 and §80.1450 for registration
requirements
If you are required to register a Facility (s) (All business activities other than, Exporter, Small Blender, RIN Owner,
or Independent Lab) then continue to Section2.11 on page 21. below. Otherwise go to Section 2.12 on page 25.
(Select )
11. If you have facilities which require registration pursuant to the programs under title 40 CFR part 80 fill out the
forms under the Facility Info tab
Note, a facility that will by involved in the production and/or importation of motor vehicle fuels under Title 40
CFR Part 80, is required to be registered with the Fuels and Fuel Additives Registration Program (FFARS), Title
40 CFR Part 79 [ http://www.epa.gov/otaq/regs/fuels/ffarsfrms.htm ] prior to completing this section.
Use Facility Search tab to first search to see if your facility is already a registered facility under a different company. If
your facility was previously registered, select it. If not, select the Enter New Facility Info Tab and fill out the form
U.S. Environmental Protection Agency
Select tab
Facility Information Screen
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U.S. EPA
User Manual Fuels Programs Registration (OTAQREG)
U.S. Environment*/ Protect/on Agency
19:07
Facility Search Screen 1
Example 1: Facility sample query follows:
User Info Company Info Facility Info
Associated
Facilities
Facility Search
Enter Facility Data
Facility ID
Name
Facility Type
Business Activitie
Address
City
State
ZIP
37 items found, displaying all items.1
Facility Search Screen 2
If a matching facility is located, check the box to the left of that facility's Facility ID. If a matching facility has not
been found enter the unregistered facility as follows.
For facilities that have not been previously registered please do the following:
Select the tab within the tab and select the button.
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U. S. EPA User Manual Fuels Programs Registration (OTAQREG)
Please fill out the screens from top to bottom. Certain selections activate various subsections of the form. The below
example is for a biodiesel facility. The screens for a gasoline refiner, ethanol producer, or mobile facility would all be
different.
Facility Input Screen 1
™
Facility Input Screen 2
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U.S. EPA
User Manual Fuels Programs Registration (OTAQREG)
Facility Input Screen 3
13) BiJ2L«-bD« diwl (D4) AdvinMd Ltfu*l (C
ftwl Cb)C*llul«icDMHl {D
Facility Input Screen 4
Fill out the form. If you have questions about specific options select the Help button or visit
http://www.epa.gov/OMS/regs/fuels/fuelsregistration.htm. Should the fields contain any inaccurate information,
one may select at the bottom of the page to reset the tab.
Once you have finished select to continue to Section 2.12 on page 25.
24
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U.S. EPA
User Manual Fuels Programs Registration (OTAQREG)
12. Once you have completed the User, Company and if applicable the Facility tab, select the Review and Submit button on the
bottom of any of any of the tabs
i Q|Hcrne - g] Feeds pi - § Print - [f^ Page - ® Tools - Q Help - ^ Bonjout
User Info Company Info Fadity Info
You are in an encrypted secure session.
Your user information was transferred from you CDX user account In addition to what you previously filled out the following fields must be tilled out
Request Date
Prefix OMr ©Mrs OMs
First Name ' |Feb Middle Initial
Last Name' [Twenty^ | StM* Select -
Position orJnb Title' |FEBt«ter
vsMF,™(s»Da,8MM™™,. ssn^M v,M,,MD,,8MM™^, ^^^M
AiMn««1' 12010 Feb FREEWAY
Address 2
State ' I H""*1
Phone • 2023439755
Alternate Plione
Initial Roles
D Submitter 0 Company Editor D Company Viewer D Nornin
Phone Ext
Alternate Phone Ext
ator
-^ -^
Review and Submit button
If any errors or concerns exist, they will appear in red text at the top of the screen and open to the tab where the
issues exist. If there are issues with multiple tabs, the application resolves one tab at a time. Errors must be
corrected. Once complete select to continue.
Otherwise your User Info and additional information will be displayed in a frozen window pane view for your
review.
25
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U.S. EPA
User Manual Fuels Programs Registration (OTAQREG)
Request Date
Prefix
First Name
Last Name
Position or Job Title
Valid From (Start Date MM/DD/YYYY)
12/05/2008
Dr.
FirstName Middle Init
Last Name Suffix
Quality Control Specialist
12/05/2008 Valid To (End Date MM/DD/YYYY)
Address and Contact nfo
Washington
DC
20005
epafuelsprograms@epa go
2023439755
Alternate Email
Phone Ext
Alternate Phone Ext
Click here
or more time
19:27
Review and Submit Screen
If after review you find that the information needs to be corrected, select . Make the corrections and repeat
process detailed in this section.
13. If your information is correct select the button
26
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U. S. EPA User Manual Fuels Programs Registration (OTAQREG)
14. Submission screen, print the registration forms and click the submit button
Review the page, print and review the forms to ensure there are no additional steps you need to take or documents you
need to produce and submit to EPA. If you are required to submit additional information and fail to your registration
submission may be not approved or denied.
(/.S. EnWrornntnta/Protection Agency
Submitting this form does not equal registration, before submission these forms must be printed and all data inputted must be present on th^'.x'The form
also must be signed by a Responsible Corporate Officer and mailed to one of the addresses below. EPA must receive and approve thj^OrtSefore you wi
be allowed to perform other tasks in this application (e.g. associating yourself with other companies or facilities, nominating new usxO^ng your us
information, etc.).
10 -0'] GTrmn ri: crti s page are to be used for the RFC and Anti-Dumping, C
Fuel and Fuel Additive Registration (FFARS) web site for FFARS registration forms
US Mail.
U S. Environmental Protection Agency
Fuels Programs Registration (6406J)
1200 Pennsylvania Avenue, NW
Washington. DC 20460
Commercial Delivery
U S. Environmental Protection Agency
Fuels Programs Registration
Room 647C; 202-343-9038
131OL Street, NW
Washington. DC 20005
rint the registration forms (click here). Failure to mail the hard copy of these forms will prevent registration
have printed this form and understand that I must mail it properly signed to one of the above addresses.
EPA Home
URL httptfwww epa.govfepalu>mefL,
Submission Screen
Select to display the forms (PDF) that need to be printed, "wet ink" certified, and submitted.
Additionally, any non-RCO CDX accounts need to be authorized by the company's RCO in a cover letter, an
"example letter" is provided in the PDF submission file.
Date: 12/05/2008 10:08:09 AM
User Information
Request Date
Prefix
First Name
Last Name
Job Title
Valid From
»w Registration Report
12/05/2008
Dr.
RrMNaine Middle Initial
LastName Suffix
Quality Control Specialist
12/05^2008 Valid To \A
User Contact and Address Information
Address
State
Email
Phone
Alternate Phone
Fax
Company Entity Name
Name
CompaiivID
Company Information
Address
City
State
1 3 1 0 L St N \V City Washington
DC Zip 20005
epafuehproaranK@epa.gov Alternate Email
2023439755 Phone Eir
Alternate Phone Ext
EPA.
EPA
1310 L STREET
WASHINGTON-
DC
Example Submission PDF 1
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U.S. EPA
rt a
User Manual Fuels Programs Registration (OTAQREG)
EPA's Central Data Exchange (CDX). on behaif of
Address; 1310. L STREET
City/State'Zip Code WASHINGTON. DC 2D00.7
Facility Name:
Digital Signature Agreement
id by the United States Environmental Protection Agency (EPA) to sign electronic documents submitted t(
jehalf of:
EPA_
I. Dr. FirslName LastName
(Name of the electrons signature holder)
(1) Agree to protect the •; 1:111-3^11'^ from use by anyone except me, and to confirm system security with third parties where necessary. Specifically. I
agree to maintain the secrecy of the code where the signature is based on a secret code;
(2) Understand that the Immediate Supervisor or Witnessing Official who signs below will be contacted by the US EPA and asked to validate my
employment at the Corporation Name listed above;
(3) Understand and agree thai i will be held as legally bound, obligated, or responsible by my use of my electronic signature as I would be using my
hand-written signature, and that legal action can be taken against me based on my use of my etectronic signature in submitting an electronic document
to the US EPAs CDX;
(4) Agree never to delegate the use of my electronic signature or make my signature available for use by anyone eise;
(5) Understand that whenever I electronically sign and submil an electronic document to the US EPAs CDX, acknowledgments and a copy of my
submissions will be made available to me;
(6) Agree to review the acknowledgments and copies of documents I electronically sign and submit to the US EPAs CDX;
(7) Agree lo report to the US EPA, within twenty-four hours of discovery, any evidence of the loss, theft, or other compromise of any component of my
electronic signature;
(8) Agree to report to the US EPA, within twenty-four hours of discovery, any evidence of discrepancy between an electronic document I have signed
and submitted and what the US EPAs CDX has received from me;
(9) Agree to notify the US EPA if I cease to represent the regulated entity specified above as signatory of that organizations electronic subrrasstons to
the US EPAs CDX. as soon as this change in relationship occurs and to sign a surrender certification at that time.
OTAQ
Example Submission PDF 2
If you wish to submit reports to the EPA and you are no: the Responsible Corporate Officer (RCOj or me owner of the company -you nave associated
yourself with, your company must provide some additional information EPA will accept reports that are signed by someone that the RCO or owner of a
company has given that authority These Individuals must lie employees of ihe company and must be familiar with the information being submitted. In
order for EPA to accept reports under these circumstances, your company muss do the following:
The owner or the RCO must compose a letter on company letterhead stating their title and their authonty Jo delegate this responsibility.
This letter must name toe individual who has the authority to make submissions on behalf of the company
This letter must include a statement acknowledging that the RCO or owner (delegator) and iheir rJelegate(s) are responsible for trie report information
submitted by the delegate(s).
This letter must be signed by an RCO or owner Tnis musi be a we! ink original signature on letterhead.
This letter must fie sent in attached to the primed, signed copy of this submission. You can find that document in .pdfform in your MyCDX Inbox.
Failure to include this letter will result tn a delay of your registration and EPA will require you to resend the forms.
Example Letter:
On company letter head
' CDX Submitter Delegation Letter
To whom it may Concern.
Piease be advised that I «Responsible Corporate Officer Full Name", «Titie«. delegate
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U.S. EPA
User Manual Fuels Programs Registration (OTAQREG)
After printing the PDFs, on the OTAQ: Submission web page, select the radio button for "I have printed this
form..." It is also advisable to save the PDF file to your computer or network.
US. Environmental Protection Agency
Submitting this form does not equal registration, before submission these forms must be printed and all data inputted must be present on the page Thef
also must be signed by a Responsible Corporate Officer and mailed to one of the addresses below. EPA must receive and approve this form before you will
oe allowed to perform other tasks in this application (e.g. associating yourself with other companies or facilities, nominating new users, editing your user
nformation, etc.).
The registration forms on this page are to be used for the RFC and Anti-Dumping. Diesel Sulfur, and Renewable Fuels Star
Fuel and Fuel Additive Registration(FFARS) web site for FFARS registration forms.
US Mail:
U.S Environmental Protection Agenq
Fuels Programs Registration (6406J)
1200 Pennsylvania Avenue, NW
Washington," DC 20460
Commercial Delivery:
U.S. Environmental Protection Agency
Fuels Programs Registration
1647C: 202-343-9038
L Street. NW
shington, DC 20005
the registration forms [click here). Failure to mail the hard copy of these forms will prevent registration.
have printed this form and understand that I must mail it properly signed to one of the above addresses.
Submit Screen
Select the button
U.S. Environmental Protection Agency
lank you! Your submission was s success. The EPA will review your registration in the near future. You will be notified I:;, ^-nail ;f tli^n dec
Submission Success Screen
Select the button
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U.S. EPA
User Manual Fuels Programs Registration (OTAQREG)
15. Have the Responsible Corporate Officer (RCO) fill out any additional information if required and physically sign the
forms to certify the hard copy forms. The forms must be mailed to the EPA:
US Postal Service Mail (non-overnight): Commercial Delivery:
U.S. Environmental Protection Agency U.S. Environmental Protection Agency
Fuels Programs Registration (6406J) Fuels Programs Registration
Room647C; 202-343-9038
1310 L Street, NW
1200 Pennsylvania Avenue, NW
Washington, DC 20460
Washington, DC 20005
When you return to the OTAQ Registration Program Home web page it will appear with the following message until the
submitted information is verified through receipt of the "wet ink" certified hard copy forms:
The system has detected that you have been registered but not yet approved.
Please continue to collect and submit the required documentation, or contact the EPA Fuels Programs Information
Line at 202-343-9755.
U.S. Environmental Protection Agency -
Click here
f rnoretJme:|
19:18
OTAQ Registration
I MySCX > OTA3 R
)TAQ Registration Program Home
• The system has detected that you have been registered but not yet approved. Please continue to collect and submit the required
documentation, or contact the EPA Fuels Help Line at 202-343-9755.
Complete the company information to register your Company/ Entity' Facility for gasoline, renewable fuels anchor diesel fuels
compliance and reporting programs. This form is used for RFG & Anti-dumping registration under 40 CFR 80.76. Renewable Fuel
Standard registration under 40 CFR 80.1150 and Motor Vehicle Diesel Fuel registration under 40 CFR 80.597. All three rules require
initial registration prior to conducting regulated activities Submit an updated registration form within 30 days of any change in previous
registration information
If you think you may already be registered, please visit our RFS registered company and facility ID list (CSV) (Dec 5, 2008).
This page may also be used to delegate a submitter for our online report submission portal which is hosted by EPA's Central Data
Exchange (CDX) A company may have up to 5 submitters at one time If you do not see the link Nominate User, then your company did
not give you the ability to Nominate Users for CDX.
If your'
mpany hires a third party to cr
is page for more information
Submitting this form does not equal registration, after submission these forms must be printed and signed by a Responsible
US Mail. U.S. Environmental Protection Agency
U S Environmental Protection Agency Fuels Programs Registration
Fuels Programs Registration (6406J) Room 647C. 202-343-9038
1200 Pennsylvania Avenue. NW 1310 L Street. NW
Washington. DC 20460 Washington, DC 20005
Note: Your session will time out after 20 minutes. Any data that has not been saved to your local workstation will be lost. Please save
Awaiting Approval Screen
Once receipt of the correctly filled out forms is received, the account will be approved. At which time your screen will
display your data in the following format -depending on what roles have been authorized for:
30
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U.S. EPA
User Manual Fuels Programs Registration (OTAQREG)
U.S. Environmental Protection Agency -
Registration Program Home
Submit New or Update Existing User Information
Complete the company information to register your Company/ Entity/ Facility for gasoline renewable fuels and/or diesel fuels
compliance and reporting programs. This form is used for RFG & Anti-dumping registration under 40 CFR 30.76. Renewable Fuel
Standard registration under 40 CFR 80.1150 and Motor Vehicle Diesel Fuel registration under 40 CFR 80.597 All three rules require
initial registration prior to conducting regulated activities Submit an updated registration form within 30 days of any change in previous
registration information
e visit our RFS registered company and facility ID list (CSV) (Dec 5, 2008).
This page may also be used to delegate a submitter for our online report submission portal which is hosted by EPA's Central Data
Exchange (CDX) A company may have up to 5 submitters at one time If you do not see the link Nominate User, then your company did
not give you the ability to Nominate Users for CDX.
If your company hires a third party to create reports there is an option for them to submit for you via CDX. Please visit our CDX
Submitting this form does not equal registration, after submission these forms must be printed and signed by a Responsible
Corporate Officer and mailed to:
OTAQ Registration Program Home Page
Update User allows users to review and update their profiles.
New Company allows users to create new companies
Edit - [your company name will appear here] allows you to edit your company. If a user has multiple companies
then the user will see an Edit for each company, if they have the company editor role for each company.
View - [your company name will appear here] allows you to view your company in read only mode. If a user has
multiple companies then the user will see a View for each company, if they have the company viewer role for
each company.
Nominate on behalf of [your company name will appear here] allows users to nominate a person for a CDX under
their company [reminder a company may have a maximum of five CDX registrants at a time].
Support Options
There are three support options available for general and technical questions related to the Fuels Programs
Registration (OTAQREG) and Central Data Exchange (CDX):
• Telephone - Person-to-person telephone support is available from the CDX Help Desk 8:00 a.m. - 6:00
p.m. (EST). Call our toll-free line at 888.890.1995.
• E-mail - Send an e-mail to Technical Support at help(g),epacdx.net with "OTAQREG Tech Support" listed
in the subject line.
• Regulatory Support - If you have questions about the content, formats, or policies for OTAQ Fuel
Submissions information, contact EPA at 202.343.9755 or EPAFuelsPrograms@epa.gov. You may also
find the answer to your question at the OTAQ FAQ Pages at http://fuelsprograms.custhelp.com.
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