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ENVIRONMENTAL JUSTICE
SMALL GRANTS PROGRAM
APPLICATION GUIDANCE
FY 2008
Public Participation
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Office of Environmental Justice Small Grants Program -Application Guidance FY 2008
OVERVIEW (OV) INFORMATION
AGENCY: U. S. ENVIRONMENTAL PROTECTION AGENCY
OFFICE OF ENVIRONMENTAL JUSTICE
TITLE: ENVIRONMENTAL JUSTICE SMALL GRANTS PROGRAM
TYPE: INITIAL ANNOUNCEMENT
FUNDING NO.: EPA-OECA-OEJ-08-01
CFDA NO: 66.604
DATES: ANNOUNCEMENT DATE: April 8, 2008
CLOSING DATE: June 30, 2008
EXECUTIVE SUMMARY: The Environmental Justice Small Grants Program (EJSG) is designed
to provide funding for eligible applicants working on, or planning to work on, a project that
addresses a local environmental and public health issue within an affected community. The
EJSG Program is a multi-statute program designed to help communities understand and address
their exposure to multiple environmental harms and risks.
What types of projects are eligible for funding?
The primary purposes of proposed projects should be to develop a comprehensive
understanding of environmental and public health issues, identify ways to address these
issues at the local level, and educate and empower the community. The long-term goals of
the EJSG Program are to help build the capacity of the affected community and create self-
sustaining, community-based partnerships that will continue to improve local environments in the
future.
Who is eligible under the EJSG Program?
An eligible applicant MUST BE one of the following entities:
(1) a 501(c)(3) non-profit organization as designated by the Internal Revenue Service;
(2) a non-profit organization, recognized by the state, territory, commonwealth, or tribe in
which it is located;
(3) a city, township, county government and their entities; OR
(4) a Native American tribal government (Federally recognized)
AND
(5) located within the same state, territory, commonwealth, or tribe that the proposed
project will be located.
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In addition, an eligible applicant must be able to demonstrate that it has worked directly with, or
provided services to, the affected community. An "affected community," for the purposes of this
assistance agreement program, is a community that is disproportionately impacted by
environmental harms and risks and has a local environmental and public health issue that is
identified in the proposal.
The following entities are INELIGIBLE:
colleges and universities;
hospitals;
state governments and their entities;
quasi-governmental entities (e.g., water districts, utilities)*;
national, multi-state, or state-wide organizations with chapters; and
non-profit organizations that engage in lobbying activities as defined in Section 3 of the
Lobbying Disclosure Act of 1995
* Generally, a quasi-governmental entity is one that: (1) has a close association with the government agency, but is not considered a
part of the government agency; (2) was created by the government agency, but is exempt from certain legal and administrative
requirements imposed on government agencies; or (3) was not created by the government agency but performs a public purpose and
is significantly supported financially by the government agency.
What is the amount of funding available?
The financial assistance obtained through this solicitation will be awarded as a one year grant.
The total estimated funding expected for all awards under this solicitation is approximately
$800,000 for FY 2008. EPA anticipates awarding 1-4 grants per region in the amount of $20,000
per award.
The EJSG Program is very competitive. In the 2007 competition, 74 applications were received
and 20 projects were funded.
EPA reserves the right to increase or decrease (including to zero) the total number of grants
awarded. Such changes may be necessary as a response to the quality of applications received
by EPA, the amount of the funds awarded to the selected applicants, or budget availability.
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Office of Environmental Justice Small Grants Program -Application Guidance FY 2008
FULL TEXT ANNOUNCEMENT - Page
I. Funding Opportunity Description - 3
II. Award Information - 5
III. Eligibility Information - 6
IV. Application and Submission Information - 7
V. Application Review Information -15
VI. Award Administration Information -19
VII. Agency Contact - 21
VIM. Other Information - 22
SECTION I - FUNDING OPPORTUNITY DESCRIPTION
A. DEFINITION OF ENVIRONMENTAL JUSTICE
The U.S. Environmental Protection Agency (EPA) defines "environmental justice" as the fair
treatment and meaningful involvement of all people regardless of race, color, national origin or
income with respect to the development, implementation, and enforcement of environmental laws,
regulations, and policies. Fair treatment means that no one group of people, including racial,
ethnic, or socioeconomic groups, should bear a disproportionate share of the negative
environmental consequences resulting from industrial, municipal, and commercial operations or
the execution of Federal, state, local, and tribal environmental programs and policies.
Meaningful involvement means that: (1) potentially affected community residents have an
appropriate opportunity to participate in decisions about a proposed activity that will affect their
environment and/or health; (2) the public's contribution can influence the regulatory agency's
decision; (3) the concerns of all participants involved will be considered in the decision-making
process; and (4) the decision-makers seek out and facilitate the involvement of those potentially
affected.
B. BACKGROUND
The EPA's Office of Environmental Justice (OEJ) established the Environmental Justice Small
Grants Program in fiscal year (FY) 1994. The purpose of this grant program is to support and
empower communities that are working on local solutions to local environmental and public health
issues. Summaries of all the EJSG projects funded in FY 2007 and prior years are available on
the OEJ website:
http://www.epa.gov/compliance/environmentaliustice/grants/ei-smgrants.html
Proposed projects should include a workplan that includes strategies for identifying local
environmental issues, educating and empowering the community about the issues, building
consensus, and setting community priorities. In addition, the workplan should also demonstrate
how the applicant will collaborate with other stakeholders (e.g., community-based organizations,
environmental groups, businesses, industry, Federal, tribal, state and local governments, and
academic institutions) to realize their project goals and objectives.
C. QUALIFIED ENVIRONMENTAL STATUTES
The EJSG Program is designed to address multi-statute environmental and public health
issues. For this reason, each project must include activities that are authorized by two or more
of the following Federal environmental statutes. The two or more environmental statutes that
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are involved in your project must be clearly and precisely identified in your workplan. Any
failure to clearly and conclusively identify and cite the statutes in your workplan shall
result in your project not receiving the maximum points eligible under the Ranking Criteria.
1) Clean Water Act, Section 104(b) (3): conduct and promote the coordination of research,
investigations, experiments, training, demonstration projects, surveys, and studies relating to
the causes, effects, extent, prevention, reduction, and elimination of water pollution.
2) Safe Drinking Water Act, Section 1442(c)(3)(C): develop and expand the capability to carry
out a program (that may combine training, education, and employment) for occupations
relating to the public health aspects of providing safe drinking water.
3) Solid Waste Disposal Act, Section 8001 (a): conduct and promote the coordination of
research, investigations, experiments, training, demonstration projects, surveys, public
education programs, and studies relating to solid waste (e.g., health and welfare effects of
exposure to materials present in solid waste and methods to eliminate such effects).
4) Clean Air Act, Section 103(b) (3): conduct research, investigations, experiments,
demonstration projects, surveys, and studies related to the causes, effects (including health
and welfare effects), extent, prevention, and control of air pollution.
5) Toxic Substances Control Act, Section 10(a): conduct research, development, monitoring,
public education, training, demonstration projects, and studies on toxic substances.
6) Federal Insecticide, Fungicide, and Rodenticide Act, Section 20(a): conduct research,
development, monitoring, public education, training, demonstration projects, and studies on
pesticides.
7) Marine Protection, Research, and Sanctuaries Act, Section 203: conduct research,
investigations, experiments, training, demonstration projects, surveys, and studies relating to
the minimizing or ending of ocean dumping of hazardous materials and the development of
alternatives to ocean dumping.
D. EPA STRATEGIC PLAN LINKAGE AND ANTICIPATED OUTPUTS AND OUTCOMES
1) Linkage to EPA Strategic Plan. Tasks under this project support the EPA's Strategic Plan
Goal 4: Healthy Communities and Ecosystems, Objective 4.2: Communities, Sub-objective
4.2.2: Restore Community Health. A copy of the EPA's Strategic Plan is available online at
http://www.epa.gov/ocfo/plan/plan.htm. Therefore, EJSG project activities must lead to
outputs and outcomes that will result in healthy communities and ecosystems.
2) Outputs. The term "output" means an environmental activity, effort, and/or associated work
product related to an environmental/public health goal and objective that will be produced or
provided over a period of time or by a specified date. Outputs may be quantitative or
qualitative but must be measurable during an assistance agreement funding period.
Here are examples of expected outputs for this program although they are not limited to the
following:
The number of residents trained by an environmental/public health program to reduce
resident exposure to environmental/public health hazards (e.g., number of residents
trained on safe shellfish harvesting)
Creation of an environmental/public health program to achieve and sustain
environmental/public health improvements (e.g., a community-wide asthma
coalition)
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The number of homes/residents/communities reached or impacted by an
environmental/public health program (e.g., number of homes that undergo a lead
abatement program)
3) Outcomes. The term "outcome" means the result, effect, or consequence that will occur from
carrying out an environmental/public health program or activity that is related to an
environmental/public health programmatic goal or objective. Outcomes may be
environmental, behavioral, health-related, or programmatic in nature, but must be quantitative.
They may not necessarily be achievable within an assistance agreement funding period.
Here are some expected outcomes from the above output examples:
The number of residents that actually adopt safe shellfish harvesting
The number of community members that utilize an asthma action plan to manage
asthma at home, work, and/or school
The number of families that have reduced exposure to lead paint as result of their
homes undergoing a lead abatement program
SECTION II - AWARD INFORMATION
A. FUNDING AVAILABILITY AND PROJECT PERIOD
The total estimated amount of funding available under this solicitation for FY 2008 is
approximately $800,000. Each award will be made in the form of a Federal grant in the amount of
$20,000. All awards will be fully funded at the time of award. All projects must have a period of
one year.
B. NUMBER OF ANTICIPATED AWARDS
EPA anticipates awarding 1-4 grants in each of EPA's ten regions, subject to the availability of
funds and the quality of the applications submitted. For a listing of EPA's ten regions and the
states for which they are responsible, please see Section VII. EPA reserves the right to reject all
applications and make no awards under this announcement. EPA reserves the right to make
additional awards under this announcement, consistent with Agency policy and guidance, if
additional funding becomes available after the original selections are made. Any additional
selections for awards will be made no later than four months after the original selection decisions.
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SECTION III - ELIGIBILITY INFORMATION
A. ELIGIBLE APPLICANTS BASED ON APPLICABLE CFDA
The applicable Catalog of Federal Domestic Assistance (CFDA) for this program is 66.604.
Assistance under this program is only available to the following types of applicants.
An eligible applicant MUST BE one of the following entities:
(1) a 501(c)(3) non-profit organization as designated by the Internal Revenue Service;
(2) a non-profit organization, recognized by the state, territory, commonwealth, or tribe in which it
is located;
(3) a city, township, county government and their entities; OR
(4) a Native American tribal government (Federally recognized)
AND
(5) located within the same state, territory, commonwealth, or tribe that the proposed project will
be located.
In addition, an eligible applicant must be able to demonstrate that it has worked directly with, or
provided services to, the affected community. An "affected community," for the purposes of this
assistance agreement program, is a community that is disproportionately impacted by
environmental harms and risks and has a local environmental and public health issue that is
identified in the proposal.
The following entities are INELIGIBLE:
colleges and universities;
hospitals;
state governments and their entities;
quasi-governmental entities (e.g., water districts, utilities)*;
national, multi-state, or state-wide organizations with chapters; and
non-profit organizations that engage in lobbying activities as defined in Section 3 of the
Lobbying Disclosure Act of 1995
* Generally, a quasi-governmental entity is one that: (1) has a close association with the government agency, but is not considered a
part of the government agency; (2) was created by the government agency, but is exempt from certain legal and administrative
requirements imposed on government agencies; or (3) was not created by the government agency but performs a public purpose and
is significantly supported financially by the government agency.
B. THRESHOLD ELIGIBILITY CRITERIA
Before an application can be reviewed by a panel of EPA Staff (Review Panel), it must be
screened to ensure that the application meets the minimum eligibility requirements, or Threshold
Eligibility Criteria. EPA staff will screen all applications using the One-page Threshold Eligibility
Form found in Appendix A. The form will address the following areas:
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1) Applicant Eligibility:
You must be able to demonstrate that you:
a) are a eligible applicant as defined above in Section III. A;
b) have worked directly with, or provided services to, the affected community; and
c) do not belong to the list of excluded organizations in Section III A.
2) Qualified Environmental Statutes:
You must have two or more qualified environmental statutes associated with your project.
See Section I. C for more information on the requirements for environmental statutes.
3) Complete Application Package. You must have a complete application package.
Applicants deemed ineligible for funding consideration as a result of the threshold eligibility review
will be notified within 15 calendar days of their ineligibility determination.
C. COST-SHARING OR MATCHING FUNDS
No cost-sharing or matching is allowed. Your budget must be exactly $20,000.
SECTION IV-APPLICATION AND SUBMISSION INFORMATION
A. ADDRESS TO REQUEST APPLICATION FORMS REQUIRED FOR THIS SOLICITATION
All required forms and optional templates are available at:
http://www.epa.gov/compliance/environmentaliustice/grants/index.html.
You can also receive a hard-copy through a regional or Headquarter (HQ) contact listed in
Section VII.
B. CONTENT AND FORM OF APPLICATION SUBMISSION
Applications submitted via U.S. Postal or courier service must contain the original application and
two copies. Applications submitted electronically through www.grants.gov DO NOT require two
copies. No matter how you submit your application, it MUST include the following required forms
and documents:
1) One-Page Threshold Eligibility Form (Appendix A)
2) SF-424 Application for Federal Assistance (Appendix B)
3) Key Contacts List EPA Form 5700-54 (Appendix C)
4) Workplan (Optional template in Appendix D)
5) Detailed Budget (Optional logic model template and example in Appendices E and F)
6) Resumes of the PI/PM and other key personnel (Principal Investigator/Project
Manager).
7) Project Performance Measures (Optional template and example in Appendices G & H)
8) Proof of Non-Profit Status
The following is a detailed description of all the required forms and documents.
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1) One-Page Threshold Eligibility Form (Form is available in Appendix A)
EPA staff will use this form to determine whether or not you meet the minimum
eligibility requirements (see Section III.B).
2) SF-424 APPLICATION FOR FEDERAL ASSISTANCE, with original signature (Form is
available in Appendix B)
The SF-424 is the official form for all Federal grants and cooperative agreements. It requests
basic information about your organization and the proposed project. To complete this form
you must provide a Dun and Bradstreet (D&B) Data Universal Numbering System (DUNS)
number. You can receive a DUNS number, at no cost, by calling the dedicated toll-free DUNS
number request line at 1-800-627-3867, or visiting the D&B website at http://www.dnb.com.
3) KEY CONTACTS LIST, EPA Form 5700-54 (Attached as Appendix C)
4) Workplan (Optional template is available in Appendix D):
The workplan is the most important part of your application package because it describes your
project. Workplans that are focused and succinct are stronger than ones that try to address
too many issues. The workplan should not exceed ten (10), single-spaced typewritten pages.
Anything over ten (10) pages will not be read by the Review Panel. The pages of the
workplan should be letter-size (8 1/2X11 inches), single-spaced, with normal type size (10 or
12 characters per inch), and at least 1 inch margins. There will be no penalty for using a
different page size or font type, but it is strongly discouraged. Do not use spiral binding,
separation tabs, or plastic covers. You may bind your paperwork with a staple. Do not
include videos or DVDs.
The workplan must contain the following components and must be identified by the
headings in the exact order as listed below.
I. Project Title and Project Purpose Statement (approximately 1/2 page). Provide the
following information:
A title for your project; and
A summary description of the proposed project.
Past Performance in Reporting on Outputs and Outcomes (approximately 1/2 page).
Provide the following information:
A list of any Federal or non-Federal grants or cooperative agreements (not Federal
contracts) of similar size, scope, and relevance to the proposed project that you
worked on within the past five (5) years. Please include the grant or cooperative
agreement number, title of the project, the amount of funding, funding agency or
organization, and point-of-contact;
A description of how you have documented and/or reported on progress towards
achieving the expected outputs and outcomes under prior and/or current assistance
agreements; and
If you did not make any progress towards achieving the expected outputs and
outcomes, describe whether you have documentation and/or reports satisfactorily
explaining why.
If you do not have prior experience in reporting outputs and outcomes please indicate this in the
proposal, you will receive a neutral score in this area. Failure to do so will result in receiving a
score of 0 for this element.
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II. Affected Community and Environmental and Public Health Information (approximately 2
pages).
Please describe the following:
The local environmental and public health issue that you seek to address;
The affected community that you work directly with, or provide services to;
How the affected community is disproportionately impacted by environmental harms
and risks; and
How the affected community will benefit from the results of your project.
You must include relevant information such as demographics, geographic location, and
community history.
III. Organization's Historical Connection to the Affected Community (approximately 1
page). Describe the following:
The history of your organization's involvement with the affected community, including the
length of your involvement and how you became involved;
How you have worked with the affected community's residents and/or organizations to
address local environmental and public health issues;
How the affected community residents and/or organizations are part of your decision-
making process;
How your efforts have increased the community's capacity to address local environmental
and public health issues; and
How you maintain and sustain an ongoing relationship with the affected community's
residents and/or organizations.
V. Organizational Capacity and Programmatic Capability (approximately 1/2 page). Please
provide the following information:
The organizational and administrative systems (e.g., accounting programs) that you have
in place that will be used to appropriately manage, expend, and account for Federal funds;
How you have successfully managed these projects in the past;
How you plan to effectively manage and successfully complete this proposed project; and
If you have been a recipient of an EPA and/or other Federal grant/cooperative agreement
in the last five years, please indicate your past performance in meeting reporting
requirements (e.g., progress reports, financial status). Please also include the name of
the Project Officer overseeing the grant/cooperative agreement and the assistance
agreement number associated with the project(s);
If you do not have prior experience in managing federal funds please indicate this in the proposal,
you will receive a neutral score in this area. Failure to do so will result in receiving a score of 0 for
this element.
VI. Project Description (approximately 4 to 5 pages). The Project Description is your
opportunity to describe your project goals and how you will meet them. It MUST address the
following items:
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i) A concise description of the activities the project will undertake during the year to
examine and address the environmental and public health issue(s). e.g.. training.
education/outreach programs, capacity-building efforts, etc. Please describe the
following:
The local environmental and public health results your projects seeks to achieve; and
How your project will achieve these results.
How your project is related to the environmental statutes you identified in your Threshold
Eligibility Form (see Section I.C and Appendix A). Please note each project must include
activities that are authorized by two or more Federal environmental statutes.
ii) A concise description of how you and your partners) will work together during the
year to address the local environmental and public health issue(s). Please describe
the following:
The role of your partner(s) in addressing the local environmental and public health
issue(s); and
The nature of the organization, and what resources it brings to the partnership, how it has
a vested interest in working with this partnership [other than just getting income],
commitments made, and specific activities it will be responsible for; and
How you plan to maintain and sustain the partnerships.
VII. Qualifications of the Principal Investigator or Project Manager (PI/PM) (approximately
1 page). Please describe the following:
Why the PI/PM is qualified to undertake the project;
How the PI/PM has ties to the community and/or organization; and
Past activities that the PI/PM has worked on with the community.
VIM. Quality Assurance Project Plan (QAPP) Information (1 to 2 sentences). Please
describe the following:
Indicate whether you believe that your project will involve the use of existing
environmental data or the collection of new data (use the checklist in Appendix I to assist
you in making this determination). For more information about Quality Assurance
Project Plans, please consult the following website http://www.epa.gov/quality/qs-
docs/q5-final.pdf.
You are not required to develop a QAPP at this point. You are only being asked to determine
whether or not you will need a QAPP if your project is selected for funding.
5) Detailed Budget (Optional template and example are available in Appendices E and F).
You must include a detailed budget breakdown that does the following:
Shows how the funds will be specifically used in terms of personnel, fringe
benefits, travel, equipment, supplies, contractor costs, other costs, and indirect
costs; and
Itemizes each cost.
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Funding Restrictions. EPA grant funds can only be used for the purposes set forth in the
grant and must be consistent with the statutory authorities for the award. The recipient cannot
use these funds for the following activities under this grant program:
Litigation against the Federal government or any other government entity;
Construction;
Lobbying;
Matching funds for other Federal grants;
Travel for Federal employees;
Human health studies (taking blood or other information from humans).
7) Resumes of the Principal Investigator or Project Manager (PI/PM) and Other Key
Personnel. You must attach a resume of the PI/PM and any other key personnel named on the
Key Contacts List. (See Appendix C for EPA Form 5700-54)
8) Project Performance Measures (Optional logic model template and example are
available in Appendices G and H). The ability to measure project progress is critical to
achieving your desired goals. Targeting work toward specific project outcomes can help you
manage your project to achieve these results. Measurement can tell you what is working with
your project and what is not, and when it may be necessary to adapt your approach. It will tell
you whether your efforts are having a positive impact on your community.
Please list and describe the following:
Resources/Inputs: What resources are you and your partner(s) putting forward to
further the project's goals? Resources may include but are not limited to staff time, in-
kind contributions, monetary contributions, etc.
Activities: What activities will you and your partners conduct under your workplan?
Outputs and Outcomes: Describe the outputs and outcomes that will result from your
project (potential outputs and outcomes are listed in Section I. D). The following are
items to consider when developing output and outcome measures:
For projects involving training, possible outputs are the number of people trained and/or
the number of training sessions held. Possible outcomes are the number of people who
increase their awareness of the environmental and public health issue(s) and/or the
number of people who adopt or change certain behaviors to reduce their exposure to
environmental hazards as a result of the training.
For projects involving meetings or forums, an output may be the number of people
attending the meetings or forums, the number of meetings or forums held, and any
product (strategy or outreach plan, brochure, pamphlet, etc.) that was produced as a
result of the meeting or forum. If your proposed project wants to affect change among
the participants in the meeting or forum, possible outcomes are the number of meeting
or forum attendees who have increased awareness of the environmental and public
health issue(s) or the number of meeting or forum attendees who adopt or change
certain behaviors as a result of the meeting or forum.
If the purpose of the meetings or forums is to develop a product (strategy or outreach
plan, brochure, pamphlet, etc.) in order to reach a target population, e.g., people,
businesses, organizations, etc, outside of the meeting or forum attendees, a possible
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outcome may include the number of those in your target population who have made
changes as a result of the implementation or dissemination of the product.
When developing performance measures, it's important to consider the following:
1) What are the measurable short term and longer term results the project will achieve?
2) How will my project measure progress in achieving the expected results (including
outputs and outcomes) and how will the approach use resources effectively and
efficiently?
In order to determine whether your project has achieved its intended outputs and outcomes, you
will need think about what your data source will be (e.g., people, existing records, observation,
etc.) and how you will collect the data (e.g., observing behavior changes, administering pre- and
post-tests). You will need to do this for each performance measure you develop. For example,
for projects involving training, the possible source for your data would be the participants who
receive the training and a possible way to collect data would be administering pre- and post-
tests to training participants to measure their changes in attitude or increased knowledge. A
follow-up survey could be conducted at a later point in time to measure any behavior changes
as a result of the training. You will need to think carefully about your data collection process in
order you get quality information from your project and to achieve your projects' intended
results.
One tool that may useful to you in developing output and outcome measures is a "logic model."
A logic model is a visual model that shows the relationship between your work and your desired
results. It communicates the performance story of your project, focusing attention on the most
important connections betweens your actions and the results. A logic model can serve as a
basic road map for the project, explaining where you are and where you hope to end up. An
optional logic model template and example are available in Appendices I and J.
The following websites provide information on developing a logic model, performance
measures, and other tools to measure project outcomes:
The Kellogg Foundation guide to developing logic models:
http://www.wkkf.org/Pubs/Tools/Evaluation/Pub3669.pdf
An EPA Region 10 Web Page with measurement information and tools:
http://yosemite.epa.gov/R10/ECOCOMM.NSF/webpage/measuring+environmental+results
A University of Wisconsin Extension Service online course on enhancing performance using
logic models: http://www.uwex.edu/ces/lmcourse/
A page with National Fish and Wildlife Foundation logic framework examples:
http://www.nfwf.org/evaluation/logicframework.cfm
A website that provides information on developing surveys:
http://www.survevmonkey.com
9) Proof of Non-profit Status for non-governmental organizations. An eligible nonprofit
organization applicant must attach the certificate that shows it is either: (1) a 501(c)(3) non-profit
organization as designated by the Internal Revenue Service; OR (2) a non-profit organization,
recognized by the state, territory, commonwealth, or tribe in which it is located.
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C. SUBMISSION DATES AND TIMES
All completed applications must be postmarked, date-stamped by courier service, or received
through Grants.gov by 11:59 pm, June 30, 2008. For instructions on submitting applications
through Grants.gov, please see Section IV. J. E-mailed applications will not be accepted. Paper
applications should be sent to either one of the addresses below:
Courier/Delivered Address
U.S. Postal Service Address
Sheila Lewis
U.S. EPA/Office of Environmental Justice
1200 Pennsylvania Avenue NW, Room 2232E
Washington, DC 20004
Phone: 202-564-0152
E-Mail: lewis.sheila@epa.gov
Sheila Lewis
U.S. EPA/Office of Environmental Justice
Mail Code 2201A
Washington, DC 20460
Phone: 202-564-0152
E-Mail: lewis.sheila@epa.gov
Applications that are not postmarked by the U.S. Postal Service, date-stamped by courier service,
or submitted through Grants.gov, by 11:59 pm, June 30, 2008 will not be considered for an award.
D. PARTNERSHIPS. CONTRACTORS AND SUBAWARDS
The EJSG program supports the development of collaborative partnerships dedicated to
identifying and understanding the multiple local environmental and public health issues in
communities, educating communities about the issues, and setting priorities to address the
issues. EPA encourages establishing and building collaborative partnerships with other
stakeholders who share a desire to address the local environmental and public health issues
affecting their community. Establishing partnerships with a wide array of different stakeholders is
a necessary component of collaborative problem-solving.
EPA awards funds to one eligible applicant as the recipient even if other eligible applicants are
named as partners or co-applicants or members of a coalition or consortium. The recipient is
accountable to EPA for the proper expenditure of funds. The following questions and answers
provide additional information on Federal regulations governing partnerships, contractors and
subaward recipients.
Contracts and Subawards:
a. Can funding be used for the applicant to make subawards, acquire contract services, or
fund partnerships?
Funding may be used to provide subgrants or subawards of financial assistance, which includes
using subawards or subgrants to fund partnerships, provided the recipient complies with
applicable requirements for subawards or subgrants including those contained in 40 CFR Parts 30
or 31, as appropriate. Applicants must compete contracts for services and products, including
consultant contracts, and conduct cost and price analyses, to the extent required by the
procurement provisions of the regulations at 40 CFR Parts 30 or 31, as appropriate. The
regulations also contain limitations on consultant compensation. Applicants are not required to
identify subawardees/subgrantees and/or contractors (including consultants) in their
proposal/application. However, if they do, the fact that an applicant selected for award has
named a specific subawardee/subgrantee, contractor, or consultant in the proposal/application
EPA selects for funding does not relieve the applicant of its obligations to comply with
subaward/subgrant and/or competitive procurement requirements as appropriate. Please note
that applicants may not award sole source contracts to consulting, engineering or other firms
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Office of Environmental Justice Small Grants Program -Application Guidance FY 2008
assisting applicants with the proposal solely based on the firm's role in preparing the
proposal/application.
Successful applicants cannot use subgrants or subawards to avoid requirements in EPA grant
regulations for competitive procurement by using these instruments to acquire commercial
services or products from for-profit organizations to carry out its assistance agreement. The
nature of the transaction between the recipient and the subawardee or subgrantee must be
consistent with the standards for distinguishing between vendor transactions and subrecipient
assistance under Subpart B Section .210 of OMB Circular A-133 , and the definitions of subaward
at 40 CFR 30.2(ff) or subgrant at 40 CFR 31.3, as applicable. EPA will not be a party to these
transactions. Applicants acquiring commercial goods or services must comply with the
competitive procurement standards in 40 CFR Part 30 or 40 CFR Part 31.36 and cannot use a
subaward/subgrant as the funding mechanism.
b. How will an applicant's proposed subawardees/subgrantees and contractors be
considered during the evaluation process described in Section V of the announcement?
Section V of the announcement describes the evaluation criteria and evaluation process that will
be used by EPA to make selections under this announcement. During this evaluation, except for
those criteria that relate to the applicant's own qualifications, past performance, and reporting
history, the review panel will consider, as appropriate and relevant, the qualifications, expertise,
and experience of:
(i) an applicant's named subawardees/subgrantees identified in the proposal/application if the
applicant demonstrates in the proposal/application that if it receives an award that the
subaward/subgrant will be properly awarded consistent with the applicable regulations in 40 CFR
Parts 30 or 31. For example, applicants must not use subawards/subgrants to obtain commercial
services or products from for-profit firms or individual consultants.
(ii) an applicant's named contractor(s), including consultants, identified in the proposal/application
if the applicant demonstrates in its proposal/application that the contractor(s) was selected in
compliance with the competitive Procurement Standards in 40 CFR Part 30 or 40 CFR 31.36 as
appropriate. For example, an applicant must demonstrate that it selected the contractor(s)
competitively or that a proper non-competitive sole-source award consistent with the regulations
will be made to the contractor(s), that efforts were made to provide small and disadvantaged
businesses with opportunities to compete, and that some form of cost or price analysis was
conducted. EPA may not accept sole source justifications for contracts for services or products
that are otherwise readily available in the commercial marketplace.
EPA will not consider the qualifications, experience, and expertise of named
subawardees/subgrantees and/or named contractor(s) during the proposal/application evaluation
process unless the applicant complies with these requirements.
E. INTERGOVERNMENTAL REVIEW
All applications submitted are subject to Executive Order 12372, "Intergovernmental Review of
Federal Programs." Applicants should contact their State's Single Point of Contact (SPOC) to find
out how to comply with the State's process. The names and addresses of the SPOC's are listed
in the Office of Management Budget's website: http://www.whitehouse.gov/omb/grants/spoc.html.
You should submit your application to your SPOC at the same time as you submit your
application to the EPA in order to prevent delay. The intergovernmental review process
can be lengthy, so it is encouraged that applicants submit application packages to their
designated SPOCs as early as possible.
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Office of Environmental Justice Small Grants Program -Application Guidance FY 2008
F. CONFIDENTIAL BUSINESS INFORMATION
In accordance with 40 CFR 2.203, applicants may claim all or a portion of their application as
confidential business information. EPA will evaluate confidentiality claims in accordance with 40
CFR Part 2. Applicants must clearly mark applications/proposals or portions of
applications/proposals they claim as confidential. If no claim of confidentiality is made, EPA is not
required to make the inquiry to the applicant otherwise required by 40 CFR 2.204(c)(2) prior to
disclosure.
G. PRE-APPLICATION ASSISTANCE
Applicants are invited to participate in conference calls with EPA to address questions about the
EJSG Program. The following are the conference call dates and times. Please call or send an e-
mail to Mayra Troche-Matos at troche-matos.mavra@epa.gov and provide the following
information: (1) your name; (2) the name of your organization; (3) the address of your
organization; (4) your phone number; (5) and the preferred date for the call. If you cannot reply by
e-mail, you can also register by calling the toll-free number 1-800-962-6215, 202-564-9843, or
your regional EJ Coordinator listed in Section VII.
Date
April 16, 2008
May 14, 2008
June 18,2008
Time (Eastern)
1:30-2:30 p.m.
1:30 -2:30 p.m.
1:30-2:30 p.m.
In accordance with EPA's Assistance Agreement Competition Policy (EPA Order 5700.5A1), EPA
staff will not meet with individual applicants to discuss draft proposals, provide informal comments
on draft proposals, or provide advice to applicants on how to respond to ranking criteria.
Applicants are responsible for the contents of their applications/proposals. However, consistent
with the provisions in the announcement, EPA will respond to questions from individual applicants
regarding threshold eligibility criteria, administrative issues related to the submission of the
proposal, and requests for clarification about the announcement.
H. MANAGEMENT FEES
When formulating budgets for proposals/applications, applicants must not include management
fees or similar charges in excess of the direct costs and indirect costs at the rate approved by the
applicant's cognizant audit agency, or at the rate provided for by the terms of the agreement
negotiated with EPA. The term "management fees or similar charges" refers to expenses added
to the direct costs in order to accumulate and reserve funds for ongoing business expenses,
unforeseen liabilities, or for other similar costs that are not allowable under EPA assistance
agreements. Management fees or similar charges may not be used to improve or expand the
project funded under this agreement, except to the extent authorized as a direct cost of carrying
out the scope of work.
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Office of Environmental Justice Small Grants Program -Application Guidance FY 2008
I.ELECTRONIC SUBMISSION PROCEDURES
You may submit your application through www.grants.gov but it is NOT a reguirement. If you
elect to submit your application through www.grants.gov, please follow the directions below (See
Appendix J for detailed instructions). Please be aware that you must register several
weeks in advance before you actually can submit your application electronically.
GRANTS.GOV
General Application Instructions for Electronic Submission
The electronic submission of your application must be made by an official representative of your
institution who is registered with Grants.gov and is authorized to sign applications for Federal
assistance. For more information, go to http://www.grants.gov and click on "Get Registered" on
the left side of the page. Note that the registration process may take a week or longer to
complete. If your organization is not currently registered with (3rants.gov, please encourage your
office to designate an AOR (Authorized Organization Representative) and ask that individual to
begin the registration process as soon as possible.
To begin the proposal/application process under this grant announcement, go to
http://www.grants.gov and click on the "Apply for Grants" tab on the left side of the page. Then
click on "Apply Step 1: Download a Grant Application Package and Instructions" to download the
compatible Adobe Viewer and obtain the application package. To apply through grants.gov
you must use Adobe Reader applications and download compatible Adobe Reader version
(Adobe Reader applications are available to download for free on the Grants.gov website.
For more information on Adobe Reader please visit the Help section on grants.gov at
http://www.grants.gov/help/help.jsp or http://www.grants.gov/aboutgrants/program status.isp).
Once you have downloaded the viewer, you may retrieve the application package by entering the
Funding Opportunity Number, EPA-OECA-OEJ-08-01, or the CFDA number that applies to the
announcement (CFDA 66.604), in the appropriate field. You may also be able to access the
proposal/application package by clicking on the Application button at the top right of the synopsis
page for this announcement on http://www.grants.gov (to find the synopsis page, go to
http://www.grants.gov and click on the "Find Grant Opportunities" button on the left side of the
page and then go to Search Opportunities and use the Browse by Agency feature to find EPA
opportunities).
Application Submission Deadline: Your organization's AOR must submit your completed
application electronically to EPA through Grants.gov (http://www.grants.gov) no later than June
30, 200811:59pm.
Please submit all of the application materials described in Appendix J. To view the full funding
announcement, go to URL http://www.epa.gov/compliance/environmentaliustice/grants/index.html
or go to http://www.grants.gov and click on "Find Grant Opportunities" on the left side of the page
and then click on Search Opportunities/Browse by Agency and select Environmental Protection
Agency.
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Office of Environmental Justice Small Grants Program -Application Guidance FY 2008
SECTION V-APPLICATION REVIEW INFORMATION
A. CRITERIA
1) Threshold Evaluation Criteria. Before an application is reviewed by a panel of EPA staff
(Review Panel), it must be screened to ensure that the application meets the Threshold
Eligibility Criteria (See Section III.B). Please note an application will not be reviewed and
scored if the application does not meet the Threshold Eligibility Criteria.
2) Ranking Criteria. Applications meeting the Threshold Evaluation Criteria will be reviewed
and scored by the Review Panel. Each criterion has corresponding points that range from 2
points (lowest) to 25 points (highest). Your score for each criterion will be based on how well
you address each criterion. The maximum total points you can obtain is 100. Please note
that certain sections are given greater weight than others. The application will be scored on
the following Ranking Criteria:
Criteria
Maximum Points
per Criterion
Past Performance in Reporting on Outputs and Outcomes. You will be evaluated
on how well you have demonstrated prior experience in reporting outputs and
outcomes. This will be determined through your description of how you have
documented and/or reported on progress towards achieving the expected outputs and
outcomes under prior and/or current assistance agreements, and if you did not make
such progress towards achieving the expected outputs and outcomes, whether the
documentation and/or reports satisfactorily explain why not. In evaluating this
criterion, the Agency will consider the information you supplied in the proposal and
may also consider relevant information from other sources including Agency files and
prior/current grantors. If you do not have prior experience reporting outputs and
outcomes please indicate this in your narrative and you will receive a neutral score of
2.5 points for this criterion. Failure to do so will result in receiving a score of 0 for this
element.
5 points total
Community and Environmental and Public Health Information. You will be
evaluated on your ability to clearly describe the local environmental and public health
issue you propose to address and the community that is impacted. This will be
determined through your description of the following areas (Maximum of
3 points each):
(1) the local environmental and public health issue that you seek to address;
(2) the local environmental and public health results your project seeks to
achieve;
(3) the affected community that you work directly with, or provide services to:
(4) how the affected community is disproportionately impacted by environmental
harms and risks; and
(5) how the affected community will benefit from your project's intended local
environmental and public health results.
You must include relevant information such as demographics, geographic location,
and community history.
15 points total
Organization's Historical Connection to Affected Community. You will be
evaluated on your ability to demonstrate a strong connection between your
organization and the affected community. In scoring this section, reviewers will
consider the strength of the organization's historical involvement with the affected
community and the on-going communications between you and the affected
community residents and/or organizations. In addition, reviewers will consider the
extent of the affected community's active participation in the project and in the
decision-making process. This will be determined through your description of the
15 points total
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Office of Environmental Justice Small Grants Program -Application Guidance FY 2008
following areas (Maximum of 3 points each):
(1) history of your organization's involvement with the affected community, including
duration of involvement and circumstances that led to your involvement;
(2) how you have worked with the affected community's residents and/or organizations
to address local environmental and public health issues;
(3) how the affected community's residents and/or organizations are part of the
decision-making process;
(4) how your efforts have led to increased capacity on the part of local community-
based organizations to address local environmental and public health issues; and
(5) how you maintain and sustain an ongoing relationship with the affected
community's residents and/or organizations.
Organizational Capacity and Programmatic Capability. You will be evaluated on
your ability to demonstrate how your organization has the organizational capacity and
programmatic capability to undertake this project. This will be determined through
your description of your past performance in successfully completing and managing
assistance agreements similar in size, scope, and relevance to the proposed project
performed within the last 5 years, your history of meeting reporting requirements under
these agreements, and how you plan to effectively manage and successfully complete
this proposed project. In evaluating your organization for programmatic capability
purposes under this criterion, OEJ will consider information provided by you and may
consider information from other sources, including Agency files. Applicants who have
no relevant or available past performance reporting must indicate this in the narrative
and will receive a neutral score for this factor. A neutral score in this case is 5 points.
Failure to do so will result in receiving a score of 0 for this element.
10 points total
Project Description. You will be evaluated on your ability to describe the activities
the project will undertake to examine and address the environmental and public health
issue(s) and how you and your partner(s) will work together to address the local
environmental and public health issue(s). The reviewers will give more consideration
to a description that is focused, succinct rather than one that tries to address too many
issues. You will be evaluated on the clarity of your write-up in addressing the following
areas (Maximum of 5 points each):
(1) the local environmental and public health results your projects seeks to achieve;
(2) how your project will achieve these results;
(3) The role of your partners) in addressing the local environmental and public health
issue(s) and how you plan to maintain and sustain the partnerships;
(4) The nature of the organization, what resources it brings to the partnership, how it
has a vested interest in working with this partnership [other than just getting income],
commitments made, and specific activities it will be responsible for; and
(5). How your project is related to the environmental statutes you identified in your
Threshold Eligibility Form.
25 points total
Qualifications of Principal Investigator/Project Manager. You will be evaluated on
your ability to clearly demonstrate that the PI/PM selected to lead this project is the
most qualified. This will be determined through your description of the following:
(1) why the PI/PM is qualified to undertake the project; (2 points)
(2) how the PI/PM has ties to the community and/or organization; and (6 points)
(3) past activities that the PI/PM has worked on with the community. (2 points)
10 points total
Detailed Budget. You will be evaluated on the reasonableness of the costs and how
the budget relates to the activities under the project. You will receive a score of "zero"
for this criterion if you include costs that are restricted under Section IV. B "Workplan
(Detailed Budget)."
5 points total
Project Performance Measures/Milestones. You will be evaluated on your ability to
formulate concrete, well-developed performance measures on a semi-annual and
annual basis. Performance measures are ways to determine whether or not your
project meets your target. Measures should relate directly to the local environmental
and public health results your projects seeks to achieve. You will be evaluated on
your approach for determining how and whether progress is made in achieving the
expected project outcomes and outputs.
15 points total
Total Maximum Points Available
100
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Office of Environmental Justice Small Grants Program -Application Guidance FY 2008
B. REVIEW AND SELECTION PROCESS
All applications will be reviewed and scored under a two-step process.
1) Threshold Screening Process - All applications will be screened for Threshold Eligibility (see
Section III. B) at EPA headquarters. EPA staff will screen all applications using the One-Page
Threshold Eligibility Form found in Appendix A.
2) Panel Review Process - All applications successfully meeting the Threshold Eligibility will be
forwarded to the appropriate EPA Region. For a listing of EPA's ten regions and the states
that they serve, go to Section VII. Each Region will convene a panel to review, score and
rank the applications based on the Ranking Criteria (see Section V. A. 2) published in this
RFA. Applications will not be scored against any unpublished criteria. After the individual
projects are reviewed, scored and ranked, the regional official will make the final selection.
EPA reserves the right to reject all applications and make no awards under this
announcement.
C. ANTICIPATED ANNOUNCEMENTS AND AWARD DATES
Below is a tentative schedule of important dates for the EJSG Program. Please note dates are
subject to change.
Date
April 8, 2008
April 8- June 30, 2008
June 30, 2008
July 1 -July 11, 2008
July 11 -August 1, 2008
August 15, 2008
August 15, 2008-
September 15, 2008
September 30, 2008
October 1 , 2008
Activity
EJSG Program is announced and published.
Eligible applicants develop, complete and submit their applications.
Applications must be date-stamped by courier service, postmarked by
U.S. Postal Service, or submitted through Grants.gov by 1 1 :59pm, June
30, 2008. Applications received after this date will not be reviewed.
Staff at EPA headquarters will review applications for Threshold
Eligibility Criteria.
Letters to ineligible applicants will be sent. Letters will provide brief
explanations on the reason(s) for ineligibility.
Ineligible applicants must request a debriefing by midnight, August 15,
2008.
EPA Review Panel reviews, scores, and ranks all eligible applications.
The EPA Regional Selection Official will make the final selections for
awards. All applicants will be notified of the selection results by mail.
The Director of EPA's Office of Environmental Justice will release a
national announcement of the recipients.
SECTION VI - AWARD ADMINISTRATION INFORMATION
A. AWARD NOTICES
After all applications are received, acknowledgments will be mailed to applicants. Once
applications have been recommended for funding, EPA will notify the finalists and request any
additional information necessary to complete the award process. The finalists will be required to
complete additional government application forms prior to receiving a grant, such as the EPA
Form SF-424B (Assurances - Non-Construction Programs). The Federal government requires all
grantees to certify and assure that they will comply with all applicable Federal laws, regulations,
and requirements.
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Office of Environmental Justice Small Grants Program -Application Guidance FY 2008
B. ADMINISTRATIVE AND NATIONAL POLICY REQUIREMENTS
A listing and description of general EPA regulations applicable to the award of assistance
agreements may be viewed at: http://www.epa.gov/ogd/grants/regulations.htm.
C. REPORTING
1) Progress Report - The Project Manager/Principal Investigator will be required to submit at
least a semi-annual progress report to update the EPA Regional Project Officer on the project's
progress.
2) Final Report Requirement - The Project Manager/Principal Investigator must submit a Final
Technical Report for EPA approval within ninety (90) days after the end of the project period.
A draft of this report should be submitted within sixty (60) days after the end of the project
period. A Financial Status Report is also required and will be described in the award
agreement. The EPA may collect, review, and disseminate those final reports that can serve
as models for future projects.
D. DISPUTE RESOLUTION
Any applicant deemed ineligible because its application did not meet the conditions required
under the Threshold Eligibility Criteria (see Section III. B and Section V. A. 1.) will be notified of
the reason for ineligibility no later than 15 calendar days from the date of completion of the
Threshold Eligibility Review. The applicant will have 15 calendar days from the date of the
notification to request a debriefing on the decision. Responses can be sent via e-mail, postal, or
courier but must be dated within the 15 calendar day period for dispute resolution.
Assistance agreement competition-related disputes will be resolved in accordance with the
dispute resolution procedures published in 70 FR (Federal Register) 3629, 3630 (January 26,
2005) which can be found at http://www.epa.gov/ogd/competition/resolution.htm. Copies of these
procedures may also be requested by contacting Sheila Lewis at (202) 564-0152 or
lewis.sheila@epa.gov.
E. DATA ACCESS AND INFORMATION RELEASE
The Office of Management and Budget (OMB) Circular A-110 has been revised to provide public
access to research data through the Freedom of Information Act (FOIA) under some
circumstances. Data that are (1) first produced in a project that is supported in whole or in part
with Federal funds and (2) cited publicly and officially by a Federal agency in support of an action
that has the force and effect of law (i.e., a regulation) may be accessed through FOIA. If such
data is requested by the public, the EPA must ask for it, and the grantee must submit it, in
accordance with A-110 and EPA regulations at 40 C.F.R. 30.36.
F. NON-PROFIT AWARD ADMINISTRATIVE CAPABILITY
Non-profit applicants that are recommended for funding under this announcement are subject to
pre-award administrative capability reviews consistent with Section 8b, 8c and 9d of EPA Order
5700.8 - Policy on Assessing Capabilities of Non-Profit Applicants for Managing Assistance
Awards (http://www.epa.gov/ogd/grants/award/5700 8.pdf). In addition, non-profit applicants that
qualify for funding may, depending on the size of the award, be required to fill out and submit to
the Grants Management Office the Administrative Capabilities Form with supporting documents
contained in Appendix A of EPA Order 5700.8.
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Office of Environmental Justice Small Grants Program -Application Guidance FY 2008
SECTION VII - AGENCY CONTACTS
For further information about this grant program, please contact the following:
Courier/Delivered Address
U.S. Postal Service Address
Sheila Lewis
U.S. EPA/Office of Environmental Justice
1200 Pennsylvania Avenue NW, Room 2232E
Washington, DC 20004
Phone: 202-564-0152
E-Mail: lewis.sheila@epa.gov
Sheila Lewis
U.S. EPA/Office of Environmental Justice
Mail Code 2201A
Washington, DC 20460
Phone: 202-564-0152
E-Mail: lewis.sheila@epa.gov
SEND YOUR APPLICATION TO MS. LEWIS AT THE ABOVE ADDRESS.
The names below reflect the contact person in each region and the states for which the region
serves.
Region
Contact Information
Region I:
Connecticut
Maine
Massachusetts
New Hampshire
Rhode Island
Vermont
USEPA Region 1 (RAA)
One Congress Street - 11th Floor
Boston, MA 02203-0001
Primary Contact:
Kwabena Kyei-Aboagye (617) 918-1609
kyei-aboagye.kwabena@epa.gov
Region 2:
New Jersey
New York
Puerto Rico
U.S. Virgin Islands
USEPA Region 2
290 Broadway, 26th Floor
New York, NY 1007
Primary Contact:
Terry Wesley (212) 637-5027
Weslev.terrv@epa.gov
Secondary Contact:
Tasha Frazier (212) 637-3861
Frazier.tasha@epa.gov
Region 3:
Delaware
District of Columbia
Maryland
Pennsylvania
Virginia
West Virginia
USEPA Region 3 (3DAOO)
1650 Arch Street
Philadelphia, PA 19103-2029
Primary Contact:
Reginald Harris (215) 814-2988
Harris.reggie@epa.gov
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Office of Environmental Justice Small Grants Program -Application Guidance FY 2008
Region 4:
Alabama
Florida
Georgia
Kentucky
Mississippi
North Carolina
South Carolina
Tennessee
USEPA Region 4
61 Forsyth Street
Atlanta, GA 30303-8960
Primary Contact:
Elvie Barlow (404) 562-9650
Barlow.elvie@epa.gov
Secondary Contact:
Ella Mclendon (404) 562-8316
Mclendon.ella@epa.gov
Region 5:
Illinois
Indiana
Michigan
Minnesota
Ohio
Wisconsin
USEPA Region 5 (DM7J)
77 West Jackson Boulevard
Chicago, IL 60604-3507
Primary Contact:
Margaret Millard (312) 353-1440
Millard.margaret@epa.gov
Region 6:
Arkansas
Louisiana
New Mexico
Oklahoma
Texas
USEPA Region 6
Fountain Place, 13th Floor
1445 Ross Avenue (RA-D)
Primary Contact:
Shirley Quinones (214) 665-2713
Quinones.shirley@epa.gov
Region 7:
Iowa
Kansas
Missouri
Nebraska
USEPA Region 7
901 North 5th Street (RGAD/ECO)
Kansas City, KS 66101
Primary Contact:
Althea Moses (913) 551-7649
Moses.althea@epa.gov
Secondary Contact:
Monica Espinosa (913) 551-7541
espinosa.monica@epa.gov
Region 8:
Colorado
Montana
North Dakota
South Dakota
Utah
Wyoming
USEPA Region 8 (8ENF-EJ)
1595 Wynkoop
Denver, CO 80202-2466
Primary Contact:
Nancy Reish (303) 312-6040
Reish.nancy@epa.gov
Secondary Contact:
Jean Belille (303) 312-6556
Belille.iean@epa.gov
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Office of Environmental Justice Small Grants Program -Application Guidance FY 2008
Region 9:
Arizona
California
Hawaii
Nevada
American Samoa
Guam
USEPA Region 9 CED-1
75 Hawthorne Street
San Francisco, CA 94105
Primary Contact:
Karen Henry (415) 972-3844
Henrv.karen@epa.gov
Secondary Contact:
Lily Lee (415) 972-3795
Lee.Lily@epa.gov
Region 10:
Alaska
Idaho
Oregon
Washington
USEPA Region 10 (CRE-164)
1200 Sixth Avenue
Seattle, WA 98101
Primary Contact:
Running Grass (206)553-2899
Grass.running@epa.gov
SECTION VIM - OTHER INFORMATION
See Appendices
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APPENDIX A
EJSG One-page Threshold Eligibility Form
This form will be used to determine if you meet all the eligibility requirements. You must address
the following areas:
1) Applicant Eligibility. Check the appropriate box if you meet the following criteria:
501(c)(3) non-profit organization as designated by the Internal Revenue Service OR a non-profit
organization, recognized by the state, territory, commonwealth, or tribe in which we are located . n
City, township, county government and their entities n
Native American tribal government (Federally recognized) n
My organization is located within the same state, territory, commonwealth, or tribe that the
proposed project will be located n
Please specify where the project is located:
State Territory Commonwealth Tribe
My organization is not an ineligible entity (See Section III.A) n
My organization has worked directly with, or provided services to, the affected community as
demonstrated in the work plan n
2) Qualified Environmental Statutes. Below is a list of qualified environmental statutes. You
must have two or more qualified environmental statutes associated with your project.
Please check the applicable boxes.
Clean Water Act, Section 104(b) (3) n
Safe Drinking Water Act, Section 1442(c)(3)(C) n
Solid Waste Disposal Act, Section 8001 (a) n
Clean Air Act, Section 103(b) (3) n
Toxic Substances Control Act, Section 10(a) n
Federal Insecticide, Fungicide, and Rodenticide Act, Section 20(a) n
Marine Protection, Research, and Sanctuaries Act, Section 203 n
3) Required Documents. Use this checklist to ensure that you have submitted all required
documents. You must submit all the items below. Please check each box upon completing
each form.
One-Page Threshold Eligibility Form n
SF-424, Application for Federal Assistance (Form in Appendix B) n
Key Contacts Form (Form in Appendix C) n
Workplan (Optional template in Appendix D) n
Detailed Budget (Optional template and example in Appendices E and F) n
Performance Measures (Optional template and example in Appendices G and H) n
Resumes of the PI/PM and Other Key Personnel n
Quality Assurance Project Plan Questionnaire (Appendix I) n
Proof of Nonprofit Status n
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APPENDIX B
OMB Number: 4040-0004
Expiration Date: 01/31/2009
Application for Federal Assistance SF-424
Version 02
*1. Type of Submission:
D Preapplication
D Application
HH Changed/Corrected Application
*2. Type of Application * If Revision, select appropriate letter(s)
D New
D Continuation *Other (Specify)
n Revision
3. Date Received: 4. Applicant Identifier:
5a. Federal Entity Identifier:
*5b. Federal Award Identifier:
State Use Only:
6. Date Received by State:
7. State Application Identifier:
8. APPLICANT INFORMATION:
*a. Legal Name:
*b. Employer/Taxpayer Identification Number (EIN/TIN):
*c. Organizational DUNS:
d. Address:
*Street 1:
Street 2:
*City:
County:
*State:
Province:
*Country:
*Zip / Postal Code
e. Organizational Unit:
Department Name:
Division Name:
f. Name and contact information of person to be contacted on matters involving this application:
Prefix:
*First Name:
Middle Name:.
*Last Name:
Suffix:
Title:
Organizational Affiliation:
Telephone Number:
*Email:
Fax Number:
Page Iof6
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OMB Number: 4040-0004
Expiration Date: 01/31/2009
Application for Federal Assistance SF-424 Version 02
*9. Type of Applicant 1: Select Applicant Type:
Type of Applicant 2: Select Applicant Type:
Type of Applicant 3: Select Applicant Type:
"Other (Specify)
"10 Name of Federal Agency:
11. Catalog of Federal Domestic Assistance Number:
CFDA Title:
*12 Funding Opportunity Number:
*Title:
13. Competition Identification Number:
Title:
14. Areas Affected by Project (Cities, Counties, States, etc.):
*15. Descriptive Title of Applicant's Project:
Page 2 of 6
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OMB Number: 4040-0004
Expiration Date: 01/31/2009
Application for Federal Assistance SF-424
Version 02
16. Congressional Districts Of:
*a. Applicant: *b. Program/Project:
17. Proposed Project:
*a. Start Date:
*b. End Date:
18. Estimated Funding ($):
*a. Federal
*b. Applicant
*c. State
*d. Local
*e. Other
*f. Program Income
*g. TOTAL
*19. Is Application Subject to Review By State Under Executive Order 12372 Process?
D a. This application was made available to the State under the Executive Order 12372 Process for review on .
D b. Program is subject to E.O. 12372 but has not been selected by the State for review.
D c. Program is not covered by E. O. 12372
*20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes", provide explanation.)
D Yes D No
21. *By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements
herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to comply
with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject
me to criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001)
D ** I AGREE
** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or
agency specific instructions
Authorized Representative:
Prefix:
*First Name:
Middle Name:
*Last Name:_
Suffix:
*Title:
*Telephone Number:
Fax Number:
Email:
*Signature of Authorized Representative:
*Date Signed:
Authorized for Local Reproduction
Standard Form 424 (Revised 10/2005)
Prescribed by OMB Circular A-102
Page 3 of 6
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OMB Number: 4040-0004
Expiration Date: 01/31/2009
Application for Federal Assistance SF-424 Version 02
'Applicant Federal Debt Delinquency Explanation
The following should contain an explanation if the Applicant organization is delinquent of any Federal Debt.
Page 4 of 6
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INSTRUCTIONS FOR THE SF-424
Public reporting burden for this co ection of information is estimatec to average 80 IT, notes per response, including trie to* reviewr-g nstructions, sesrc-h r\g
existing data sources, gathering and maintaining the data needed, anc competing and revetting the eollecticf of informal or. Send comments regarding fre
ixirden estinate or any otter aspect of this GO lection of infornalion. including suggestions for reducing this tureen, to the Office of Management ana Budget,
Paperwork Reaction Project (0348-0043), Washington. DC 20503.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET SEND IT TO THE ADDRESS PROVIDED
BY THE SPONSORING AGENCY.
This is a snuidajd form (including the coarinaatiac sheer.) required for use as a cover sheet for submission of pre&pphcaaous and appUcsnoM aad
related infonnation ucder discretionary programs. Some of the items are required and iome are optional at the discretion of the applicant or the Federal
agency (agency). Required items are identified with ac asterisk OK the form and are specified hi the instructions below. la addition to the instructions
provided betom'. applicants must consul; agency invtnsctians to teenaiae specific requirements
ken
1.
^
3.
4.
5a
5b.
g.
7.
6.
Entry:
Type of Submission: ;Requ rec): Select one type of subrniss on in
accordance with agency rstructions.
Preapplicalicn
Ape cation
» Changed.'Correded Applicator - If requested by the agency, check
i? this submission s to change or correct a prevously submitted
aps- cation. Unless requestec by the agency. applicants may not
use this to submit changes after the closing date.
Type of Application: (Required) Select one type of application in
accordance with agency r-structions.
» New - An application t*at is being sac-mittee to an agency for the
first time.
Cont nuaton - An extens on for an acditcnai funding/budge: period
for a prc.ect with a projected camp etion date. ~">! s cap include
renewals.
» Revsicn -Any change rt the Fede'3 Government's franca
cb galicf or contingent lability from an existing obligation, f a
revison, enter the appropriate etterisi. Moretfian cne may be
selected. If ''Other" is selectee, please specfy in text box prov oed.
A Increase Award 3. Decrease Aware
C. Increase Duraton D Decrease Durat on
E. Other ['specify;
Date Received: Leave tin is fee blank. This date will be assigned fay frig
Fedes'a agency.
Applicant Identifier: Enter the entity identif er assgrred fey the Federal
agency, if arty, or appi cant'5 control number, if ape- cab e.
Federal Entity Identifier: Enter the number assigned to your
organization by the Federal Agency, if any.
Federal Award Identifier: For new applicators leave blank. Fora
continuation or revison to an existing award, enter the previous, y
assigned Federal award identif e>' number f a changei'correctec
application, enter Vs Federal Identifier in accordance witn agency
nstructicns.
Date Received by State: Leave this f eld &ank. This date wi be
assigned by the State, if applicable.
State .Application Identifier: Leave this ;ield blank. ~hs denffier w
be assgned fry the State, if applicable.
Applicant Information: Enter the following n accoroance wth agency
nstructicns:
a. Legal Name: (Requires): Enter the egal name of ape cant that will
undertake tie ass stance actvity. This is the nane that fe ergs- nation
has registered witr the Central Ccntraetcr Registry. In'orratc" on
registering wth CCR may be obtained bvv siting the G'ants aov websie
b. EmploywiTaxpayer Numbw (EINfTIN): (Required; E-lert"e
tnp oyer or Taxpayer denticaton Number ;t!N or TIN 1 as assigned by
the Intema Revenue Service. If your crganizatici is net -. tr.e JS, e,°ter
444444444.
e. Organizational DUNS: (Required) Enter the organizaton's DUNS or
DUNS+4 number received from Dun and B^adstreet. Infornaticn on
obta n ng a DUNS "unber may be obtained by vsitng the Grants.gov
website.
d. Address: Enter the complete address as follows: Street address ;_ne
1 neo-j red). City ;Requ rec). County, State (.Required., f country is USi,
Prov nee. Country ('Required';. Zip/Postai Cose (Requires, if c«"1ry s
us;.
e. Organizational Unit: Enter the name of the primary organ zational
unit (and department or cMsion. if apc-iica&el that will undertake the
tern
10.
11.
12.
13.
14.
15.
16.
17.
13.
19.
Entry:
Name Of Federal Agency: ('Required; Enter the fane of the
Federal agency from til oh assistance s being requestec with
this application.
Catalog Of Fedecal Domestic Assistance NumberfTitle:
Enter the Catalog of Federa Conest c Assistance mincer anc
title of the program, uncer which ass stance is recyested, as
found in the program announcement, '' ape sab e.
Funding Opportunity Number/Title: ;Req:j red) Enter the
Funding Opportunity Number and ttle of Ire opportunity under
which assistance is requested, as found in the program
annojncement.
Competition Identification Number/Title: Enter fre
C-orpc«1ition Identification Number and title of the competition
unde' which ass stance is requested, i* app cab e.
Areas Affected By Project: List the areas or entities using
the categories (e.g., cities, cc^lies, states, etc.) seec.fied in
agency instructions. Use the continuation sheet to enter
add tional areas, if neecec.
Descriptive Title of Applicant's Project: ;Requ ,'edi Enter a
brief Descriptive ttle of t/ie prc.ect. f appropriate, atacft a
map shewing project location (e.g., construction e»r rea
prcjoerty projects). Fcr preapp cations, attach a summary
desc'C'tic"1 of the projeci.
Congressional Districts Of: (Required; 16a. Enter the
app cant's Congressional District, anc 18&. Enter ali D stric.t(s)
affected by the program or prqecc. Enter in tie format: 2
characters State Abbrevaticr - S characters Distrct Nurrcer,
e g.. CA-OC5 for Cali'ornia 5"" distrct. CA-C'1 2 for Ca fornia 12*1
distrct, NC-103 fa' North Carolina's 103"1 o strict
« If a congresi ortal disfrcts in a state are affesed, enter
"all" for the disfct number e.g , MD-all fo' all
congressional distncts in Mar/ and.
If nationwide, .e. ai districts within all states are affected,
enter US-all
If the program.'project s outside the US, enter CC-OOD.
Proposed Project Start and End Dates: (Recuired; Enter the
proposed start date and end cate of the pro ea.
Estimated Funding: (Requires ) Enter the amount requested
or to be contributed during the frst funding.'budget period by-
each contributor. Value of in-kind contributions should be
included on appropriate nes, as applicable f t?ie act:Cfi will
result in a collar change to an existing aware, ndicaie only the
amount cf the change. For decreases, encose fre amounts in
parentheses.
Is Application Subject to Review by Slat* Under Executive
Order 12372 Process? App cants should contact the State
Singe Point of Contact (SPOC) for Fecerai Exeeutve Order
12372 to determine wether fre application is sucect to the
Page 5 of 6
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8.
assistance activity, -f applicable.
f. Nam* and contact information of person to b* contacted on
matters involving this application: Enter t^e name (F nt and last name
required';, organizaticna affiliation fif affiliated with an organization other
than t*w app cant organization), telephone number (Required;, fax
n unbar, and ena. address (Required) cf'the person to contact on
matters related to this application.
Type of App cant: (Required;
Select up to three applicant type-is! in accordance wiBi agency
rtst ructions.
A. State Government
B. County Government
C. City or Township Government
0- Special D strict Government
E. Regional Organ zatton
F, U.S. "err lory cr Possession
G. ndepenoerrt School District
H. Pub e/Staie Ccmrellec
nstituticfi of Higher Education
1 ndian/NatitfB American Triba
Government (Federa y
Reoognizeo)
J. ndianVNalive American Triba
Government (Other than
Federally Recognized)
K. ndianYNaiive American
Tribally Desgnated
Organisation
L. P-jfe Cilnc-an Housing
Authority
M. Nonproft with HHC3 IRS
Status -lOther than Institutes
of Higher Education )
N. Nonproft without 5C1C3 IRS
Status iOther than Instituton
of Higher Educatiofi J
0 . Private In strtulion of H -gher
Educaton
P, ificiwQyal
Q . For-Prof t Drganizaton
(Other than Small 9ysin*ss)
R. Small Business
S. Hspano-servng nslitutio
T. H storically Black Co eges
and Unversites (HBCUs;
U. Tr bally Confro led Colleges
and Unversrtes f~CCUs)
V. Alaska Native and Natve
Hawai a« Seeing Institutions
W. Non-domescic (non-JS'l
Entity
X. Other ispecify)
20.
21.
State intergovernmenta review process- Se ea the
appropriate box. If 'a." s se eeted, enter the date the
app cation was submitted to tine Stats
is the Applicant Delinquent o
-------
APPENDIX C
Form Approved OMB No:2030-0020 Approval Expires 12/3/02
<>EPA
KEY CONTACTS FORM
Authorized Representative: Original awards and amendments will be sent to this individual for
review and acceptance, unless otherwise indicated.
Name:
Title:
Complete Address:
Phone Number
Payee: Individual authorized to accept payments.
Name:
Title:
Mail Address:
Phone Number:
Administrative Contact: Individual from Sponsored Program Office to contact concerning
administrative matters (i.e., indirect cost rate computation, rebudgeting requests etc.)
Name:
Title:
Mailing Address:
Phone Number:
FAX Number:
E-Mail Address:
Principal Investigator: Individual responsible for the technical completion of the proposed
work.
Name:
Title:
Mailing Address:
Phone Number:
FAX Number:
E-Mail Address:
Web URL:
EPA Form 5700-54 (Rev 4-02)
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APPENDIX D
EJSG Workplan Template (Optional)
A. Project Title and Project Purpose Statement (approximately 1/2 page)
[ADD NARRATIVE HERE]
B. Past Performance in Reporting on Outputs and Outcomes
(approximately 1/2 page)
[ADD NARRATIVE HERE]
C. Affected Community and Environmental and Public Health Information
(approximately 2 pages)
[ADD NARRATIVE HERE]
D. Organization's Historical Connection to Affected Community
(approximately 1 page)
[ADD NARRATIVE HERE]
E. Organizational Capacity and Programmatic Capability (approximately 1/2 page)
[ADD NARRATIVE HERE]
F. Project Description (approximately 4 to 5 pages)
[ADD NARRATIVE HERE]
G. Qualifications of the Principal Investigator or Project Manager
(approximately 1 page)
[ADD NARRATIVE HERE]
H. Quality Assurance Project Plan (QAPP) Information (approximately 1-2 sentences)
[ADD NARRATIVE HERE]
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APPENDIX E
EJSG Budget Detail Template (Optional)
Personnel
Fringe Benefits
Travel
Equipment
Supplies
Contractual
Construction
Other
Description
Total
$20,000
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APPENDIX F
EJSG Detailed Budget Example
Description
Total
Personnel
Project Manager @ $30,000 annual
salary X 10% of time on project =
$3,000 per year
Outreach worker @ $25,000 annual
salary X 15% of time on project =
$3.750
Community support leader @
$20,000 annual salary X 15% =
$3,000
$9,750
Fringe Benefits
Project Manager 15.
0% of salary (includes medical,
dental, life insurance) = $450 per year
Outreach worker 10% of salary
(includes medical, dental, life
insurance) = $500
Community support leader 10% of
salary (includes medical, dental, life
insurance) = $500
$1,100
Travel
Local mileage for Project Manager for
partner meetings: 25 miles @
$0.30/mi. X 16 meetings = $120.00
Local mileage for Outreach worker for
community outreach efforts: 10 miles
@ $0.30/mi. X 30 times X 12 months
= $1,080
Travel to regional seminar: Per diem
- $30 per day X 2 days = $60; Airfare
= $680
$1,880.00
Equipment (purchase
greater than $5,000)
None
$0
Supplies
20 reams of copy paper @ $4.00 for
outreach materials = $80
Laptop computer for Outreach worker
to work off-site on community $1,500
Miscellaneous supplies for staff on
this project = $1,000
$2,580
Contractual
Bookkeeper/Accountant $10/hr @ 3
hrs/week @ 52 weeks = $1,560
$1,560
Construction
None
Other
Sub-grant = $2,500
Outreach materials/Postage = $630
$3,130
$20,000
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Appendix G
EJSG Logic Model Template for Performance Measures/Milestones
PROJECT TITLE:
Semi-Annual
(six months after
beginning of
project)
Resources/Inputs
Activities
Outputs
Outcomes
Annual
(at the end of the project)
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Appendix H
Sample of Performance Measures/Milestones
Creating Partnerships to Develop Inter-agency Air Quality Guidance
Semi-Annual
(six months after
beginning of
project)
Annual
(at the end of
the project)
Resources/Inputs
Staff time
In-kind contributions
Additional grants
Volunteers
Partnering
Organizations
Staff time
In-kind contributions
Additional grants
Volunteers
Partnering
Organizations
Activities
Identify potential partners
in city, county, state
government, public health
office, universities to draft
and implement air quality
guidance
Partner meetings to
discuss how to formulate
an interagency air quality
guidance
Conduct door knocking to
solicit resident support and
input
Generate report and
brochures on air quality
data
Outputs
Developing a
comprehensive
understanding
8 meetings on quarterly
basis to formulate air
quality guidance
Draft air quality guidance
Educating the
Community
Create one report on the
status of air quality, 4
brochures on specific
neighborhood data
Reach 250 residents in
community through door
knocking
Disseminate report and
brochures to 250 residents
Outcomes
Creating Partnerships
Increase # of various
stakeholders participating to
address issues concerning air
quality
Educating the Community
Increase in # of stakeholders
who are informed of the
immediate impacts of poor air
quality in target community
Increase in # of residents who
participate in the partner
meetings
Educating the Community
Increase in # of residents aware
of air quality issues in
community
Increase in # of residents
actively participating in the
project
Improved air quality
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APPENDIX I
Office of Environmental Justice
Quality Assurance Project Plan Requirement (QAPP)
Check Yes or No for each of the items provided below as it applies to your specific project.
1. Your project will involve the collection of groundwater, soil, sediment, surface water, air, biota or fauna
samples for chemical or biological analysis.
Yes No
2. Your project will use existing computer databases containing analytical data or personal information
previously collected.
Yes No
3. Your project will use existing historical research pertaining to this project or proposal.
Yes No
4. Your project will implement deed searches for current property or site.
Yes No
5. Your project will conduct medical records search for the population covered in the grant.
Yes No
6. Your project will compile meteorological data to determine weather trends or air mixing trends.
Yes No
7. Your project will use existing statistical studies or will conduct these studies as part of the project.
Yes No
8. Your project will create a new database based on the information gathered.
Yes No
9. Your project will use this information for litigation purposes.
Yes No
10. Your project will use this information to make recommendations on environmental decisions.
Yes No
If you answered Yes to any of the items listed above, you ARE REQUIRED TO SUBMIT a Quality
Assurance Project Plan in accordance with EPA Requirements. You will be contacted with information on
how to prepare your QAPP. In the meantime you can visit the website
http://www.epa.gov/ogd/grants/assurance.htmwhich provides guidance on what must be submitted for
grants/cooperative agreements.
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APPENDIX J
Grants.gov Instructions
1) General Application Instructions
The electronic submission of your proposal/application must be made by an official
representative of your institution who is registered with Grants.gov and is authorized to sign
applications for Federal assistance. For more information, go to http://www.grants.gov and click
on "Get Registered" on the left side of the page. Note that the registration process may take a
week or longer to complete. If your organization is not currently registered with Grants.gov,
please encourage your office to designate an AOR (Authorized Official Representative) and ask
that individual to begin the registration process as soon as possible.
To begin the proposal/application process under this grant announcement, go to
http://www.grants.gov and click on the "Apply for Grants" tab on the left side of the page. Then
click on "Apply Step 1: Download a Grant Application Package and Instructions" to download
the compatible Adobe Viewer and obtain the application package. To apply through
grants.gov you must use Adobe Reader applications and download compatible Adobe
Reader version (Adobe Reader applications are available to download for free on the
Grants.gov website. For more information on Adobe Reader please visit the Help section
on grants.gov at http://www.grants.gov/help/help.jsp or
http://www.grants.gov/aboutgrants/program status.isp
Once you have downloaded the viewer, you may retrieve the application package by entering
the Funding Opportunity Number, EPA-OECA-OEJ-08-01, or the CFDA number that applies to
the announcement (CFDA 66.604), in the appropriate field. You may also be able to access the
proposal/application package by clicking on the Application button at the top right of the
synopsis page for this announcement on http://www.grants.gov (to find the synopsis page, go
to http://www.grants.gov and click on the "Find Grant Opportunities" button on the left side of
the page and then go to Search Opportunities and use the Browse by Agency feature to find
EPA opportunities).
Application/Proposal Submission Deadline: Your organization's AOR must submit your
complete proposal/application electronically to EPA through Grants.gov (http://www.grants.gov)
no later than 11:59 pm June 30, 2008.
Please submit all of the proposal/application materials described below. To view the full funding
announcement, go to http://www.epa.gov/compliance/environmentaliustice/index.html or go to
http://www.grants.gov and click on "Find Grant Opportunities" on the left side of the page and
then click on Search Opportunities/Browse by Agency and select Environmental Protection
Agency.
2) Proposal/Application Materials
The following forms and documents are required to be submitted under this announcement:
a) Application Forms (SF-424 Application for Federal Assistance and Key Contacts List)
b) Workplan
c) Other Information (One-Page Threshold Eligibility Form, Detailed Budget, Resumes of
PI/PM and Other Key Personnel, and Proof of Non-profit Status)
Page 1 of 4
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The proposal/application package must include all of the following materials:
a) Application Forms
i) Standard Form (SF- 424), Application for Federal Assistance. Complete the
form. There are no attachments. Please be sure to include organization fax number
and email address in Block 8 of the Standard Form SF-424. Please note that the
organizational Dun and Bradstreet (D&B) Data Universal Number System (DUNS)
number must be included on the SF-424. Organizations may obtain a DUNS number
at no cost by calling the toll-free DUNS number request line at 1-866-705-5711.
ii) Key Contacts List (EPA Form 5700-54). Complete the form. There are no
attachments. (See Appendix C)
Documents should appear in the "Mandatory Documents" box on the Grants.gov
Grant Application Package page.
For these documents, click on the appropriate form and then click "Open Form"
below the box. The fields that must be completed will be highlighted in yellow.
Optional fields and completed fields will be displayed in white. If you enter an invalid
response or incomplete information in a field, you will receive an error message.
When you have finished filling out each form, click "Save." When you return to the
electronic Grant Application Package page, click on the form you just completed, and
then click on the box that says, "Move Form to Submission List." This action will
move the document over to the box that says, "Mandatory Completed Documents for
Submission."
b) Workplan
The document should be readable in PDF, MS Word or Word Perfect WP6/7/8 for Windows
and consolidated into a single file.
You must follow all the instructions under Section IV. B. 4, "Workplan," of this
proposal. If you do not carefully follow the instructions or if you fail to address any
required element in the workplan, it may impact your ability to secure an award under
this Program.
For your workplan, you will need to attach an electronic file. Prepare your narrative proposal
as described above in Section IV. B. 4 and save the document to your computer as an MS
Word, PDF or WordPerfect file. When you are ready to attach your proposal to the
application package, click on "Project Narrative Attachment Form" and open the form. Click
"Add Mandatory Project Narrative File" and then attach your proposal (previously saved to
your computer) using the browse window that appears. You may then click "View Mandatory
Project Narrative File" to view it. Enter a brief descriptive title of your project in the space
beside "Mandatory Project Narrative File Filename." The filename should be no more than
40 characters long. If there are other attachments that you would like to submit to
accompany your proposal, you may click "Add Optional Project Narrative File" and proceed
as before. When you have finished attaching the necessary documents, click "Close Form."
When you return to the "Grant Application Package" page, select the "Project Narrative
Attachment Form" and click "Move Form to Submission List." The form should now appear in
the box that says, "Mandatory Completed Documents for Submission."
Page 2 of 4
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c) Other Required Documents
i) One-Page Threshold Eligibility Form. The One-Page Threshold Eligibility Form
can be found in Appendix A. Complete this form. This document must be in a
readable format: PDF, MS Word, or Word Perfect WP 6/7/8 for Windows. Label this
document "One-Page," and submit it under "Other Attachments Form."
ii) Detailed Budget. You must include a detailed budget breakdown that shows how
the funds will be specifically used in terms of personnel, fringe benefits, travel,
equipment, supplies, contractor costs, other costs, and indirect costs. All costs must
be itemized (see Appendix E & F). Your budget should be broken down for each
year of your project. This document must be readable in PDF, MS Word or Word
Perfect WP6/7/8 for Wndows. Label this document "Detailed Budget" and submit it
under "Other Attachments Form."
iii) Resumes of the Principal Investigator or Project Manager (PI/PM) and Other
Key Personnel. You must attach a resume of the PI/PM and any other key
personnel named on the "Key Contacts List." Consolidate all resumes into one
document, label this document "Resumes" and submit it under "Other Attachments
Form."
iv) Project Performance Measures. You must include Project Performance Measures
specific to your project (see Appendix G & H). Label this document "Performance
Measures," and submit it under "Other Attachments Form."
v) Proof of Non-profit Status for nongovernmental entities. An eligible applicant
must be either: (1) a 501(c)(3) non-profit organization as designated by the Internal
Revenue Service OR (2) a non-profit organization recognized by the state, territory,
commonwealth, or tribe in which it is located. Scan your proof of non-profit status,
label this document, "Nonprofit" and submit it under "Other Attachments Form."
Once you have finished filling out all of the forms/attachments and they appear in one of the
"Completed Documents for Submission" boxes, click the "Save" button that appears at the top of
the Website. It is suggested that you save the document a second time, using a different name,
since this will make it easier to submit an amended package later if necessary. Please use the
following format when saving your file: "Applicant Name - FY08 - Assoc Prog Supp - 1st
Submission" or "Applicant Name - FY 08 Assoc Prog Supp - Back-up Submission." If it
becomes necessary to submit an amended package at a later date, then the name of the 2nd
submission should be changed to "Applicant Name - FY08 Assoc Prog Supp - 2nd Submission."
Once your application package has been completed and saved, send it to your AOR for
submission to U.S. EPA through Grants.gov. Please advise your AOR to close all other
software programs before attempting to submit the application package through Grants.gov.
In the "Application Filing Name" box, your AOR should enter your organization's name
(abbreviate where possible), the fiscal year (e.g., FY08), and the grant category (e.g., Assoc
Prog Supp). The filing name should not exceed 40 characters. From the "Grant Application
Package" page, your AOR may submit the application package by clicking the "Submit" button
that appears at the top of the page. The AOR will then be asked to verify the agency and
funding opportunity number for which the application package is being submitted. If problems
are encountered during the submission process, the AOR should reboot his/her computer
before trying to submit the application package again. [It may be necessary to turn off the
computer (not just restart it) before attempting to submit the package again.] If the AOR
continues to experience submission problems, he/she may contact Grants.gov for assistance by
Page 3 of 4
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phone at 1-800-518-4726 or email at support@grants.gov or contact Mayra Troche-Matos at
202-564-9843 or email at troche-matos.mayra @ epa.gov.
Application packages submitted through grants.gov will be time/date-stamped electronically.
If you have not received a confirmation of receipt from EPA (not from support@grant.gov) within
30 days of the application deadline, please contact Mayra Troche-Matos at 202-564-9843 or
email at troche-matos.mayra @ epa.gov. Failure to do so may result in your application not
being reviewed.
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