EMTS Quarterly Reports: Getting Started Guide SEPA United States Environmental Protection Agency ------- EMTS Quarterly Reports: Getting Started Guide Compliance and Innovative Strategies Division Office of Transportation and Air Quality U.S. Environmental Protection Agency &EPA United States EPA420-B-10-038 Environmental Protection c , omn Agency September 2010 ------- Quarterly Reports - Getting Started Overview EMTS generates the following quarterly reports: RFS2 EMTS Activity Report (Assigned RINsJ RFS2 EMTS Activity Report (Separated RINsJ RFS2 EMTS RIN Transaction Report (Buy, Sell, Separate, Retire] RFS2 EMTS RIN Generation Report RFS2 EMTS Transaction Error Report Examples of each report are contained in the appendix. All reports are generated automatically by EMTS, with the exception of the RFS2 EMTS Transaction Error Report. See the section "How do I create a Transaction Error Report?" for guidance on how to generate this report. Important: Once a Transaction Error Report is generated for your organization, it cannot be changed in any way. Table 1 describes the reports and indicates how they are related to the reporting forms. All reporting forms pursuant to requirements in 80.1451 are available at http://www.epa.gov/otaq/regs/fuels/rfsforms.htm. Quarterly reports must be submitted within two months of the end of the quarter. Table 1: ETMS Quarterly Report Descriptions Old RFS1 Reporting New RFS2 EMTS Report Availability in EMTS Description Form Reporting Form RFS2 EMTS Activity Report (Assigned RINsJ RFS2 EMTS Activity Report (Separated RINsJ RFS2 EMTS RIN Transaction Report (Buy, Sell, Separate, Retire) Generated by EMTS within 10 business days of the end of the quarter. Generated by EMTS within 10 business days of the end of the quarter. Generated by EMTS within 10 business days of the end of the quarter. RFS2 RIN information for the RFS0101 report. EMTS provides the total number of assigned RINs owned at the start of the reporting period; the aggregate number of RINs bought, sold, and retired for the quarter; and the total number of RINs owned at the end of the quarter. RFS2 RIN information for the RFS0101 report. EMTS provides the total number of separated RINs owned at the start of the reporting period; the aggregate number of RINs bought, sold, and retired for the quarter; and the total number of RINs owned at the end of the quarter. Detailed transactions grouped by transaction type for an organization. Includes Buy, Sell, Separate and Retire transactions. RFS0100: RFS Activity Reporting Form (40 CFR 80.1152(cJ(2JJ RFS0100: RFS Activity Reporting Form (40 CFR 80.1152(cJ(2JJ RFS0200: RFS RIN Transact! on Reporting Form (40 CFR 80.1152 (cj(ljj RFS0101 RFS0101 RFS0201 (cont.J EMTS Quarterly Reports - Getting Started ------- Old RFS1 Reporting New RFS2 EMTS Report Description Form Reporting Form RFS2 EMTS RIN Generation Report RFS2 EMTS Transaction Error Report Generated by EMTS within 10 business days of the end of the quarter. Can be created in EMTS following the quarter. Deadline to create is within 10 business days of the quarterly reports submission deadline. Detailed batches of RINs generated for an organization. Includes only Generate transactions for the quarter. Detailed transactions for which a discrepancy exists between the EMTS and the organization's internal record-keeping system, as reported by the organization. RFS0400: RFS RIN Generation Reporting Form (40 CFR 80.1152(bXl)) No equivalent None. The RFS0400 may only be used for RFS1 RINs generated prior to July 1,2 010. RFS2 RINs are reported in the new RFS2 EMTS RIN Generation Report. None. When are the quarterly reports available? Quarterly reports will be available to download within ten business days of the end of a quarter. An EnviroFlash message will notify users that the quarterly reports are available to download from the EMTS website. You can sign up to receive EnviroFlash messages by clicking the "Sign up for Fuels Programs alerts" link on the following web page: http://www.epa.gov/otaq/fuels/renewablefuels/epamts.htm. How do I access my quarterly reports? You must login to the EMTS web application to download quarterly reports. In the EMTS main menu, select Reports, and then select View Reports. The View Reports page displays all of the reports to which your organization has subscribed (see Figure 1J. EMTS Quarterly Reports - Getting Started ------- Figure 1: View Reports Page Home | Contact Us I Help | Logout Logged in as; TutorialDemo for Demo Organization 1 (20) ^^^^j^y-fl 1 T Transaction Bin For the desired document document, select View All please select 'Download Document', To view all available versions of a Documents'. /XTp-i Your organization has 0 ^\[ un-submitted \___Jj transactions in the transaction bin. View Transaction Bin Document Name ģ RFS2 EMTS RIN Transaction Report (Buy, Sell, Separate, Retire) RFS2 EMTS RIN Generation Report RFS2 EMTS Activity Report (Assigned RINS) RFS2 EMTS Activity Report (Separated RINS) RFS2 EMTS Transaction Error Report Pending Trades Pending Trade Details Document Description i Frequency The quarterly RFS2 EMTS RIN Transaction Report (Buy, _ Sell, Separate, Retire). Quarterly The quarterly RFS2 EMTS RIN Generation Report, Quarterly RFS2 EMTS Activity Report (Assigned RINS) Quarterly RFS2 EMTS Activity Report (Separated RINS) Quarterly RFS2 EMTS Transaction Error Report Quarterly This document lists all trades that are in a pending state, Pending trades are buy or sell transactions for , which the trading party has not yet submitted a matching transaction, This document lists all pending trades for your organization. It includes batch detail information for 3 per day each transaction. Last Run Time | 09/10/2010 11:21:17 AM EOT 09/10/2010 11:20:31 AM EOT 09/10/2010 11:21:25 AM EOT 09/10/2010 11:21:23 AM EOT 09/10/2010 11:22:05 AM EOT 09/10/2010 11:22:05 AM EOT I want to... ^Select- jv[ Go -Select- | View All Documents ^ G° I -Select- v|| Go -Select- v|[ Go No valid actions -Select- v|| Go -Select- v|[ Go Select Download Document in the "I want to..." drop-down menu and click the Go button. Note that if the "I want to..." column for a report says "No valid actions," the report is not yet available to be downloaded. You will be prompted to open or save the ZIP file (see Figure 2J. You must open the ZIP file to extract the report. EMTS quarterly reports are provided in PDF format. EMTS Quarterly Reports - Getting Started ------- Figure 2: Download Document Window Opening RIN Holdings.zip You have chosen to open :ij RIN Holdings.zip which is a: WinZip File from: http: //mts-app-stage, pqa.local What should Firefox do with this file? winZip (default) O Save File U Do this automatically for files like this from now on. How do I create a Transaction Error Report? The RFS2 EMTS Transaction Error Report is used to report discrepancies that exist between the EMTS and your organization's internal record-keeping system. You can report transaction errors following the end of the quarter. You must report all transaction errors within ten business days of the due date for quarterly reports. Note that the quarterly report submission deadline is two months after the quarter ends. When you have entered and submitted your transaction errors, EMTS will create a Transaction Error Report for your organization. If you do not enter any errors or if you do not submit the reported errors, EMTS will not generate a Transaction Error Report for your organization. Once a Transaction Error Report is generated for your organization, it cannot be changed in any way. You must login to the EMTS web application to report transaction errors. In the EMTS main menu, select Reports, and then select Transaction Errors. If the compliance period is closed or you have previously submitted a Transaction Error Report for the quarter, you will see a message indicating that transaction error reporting is not available. If the Compliance period is open and you have not yet submitted a Transaction Error Report for the quarter, press Continue. On the View Reported Errors page, you can add transaction errors to the Reported Errors grid (see Figure 3]. If you have already entered errors for the quarter, but have not yet submitted them, you can view and edit the errors on this page. EMTS Quarterly Reports - Getting Started ------- Figure 3: View Reported Errors Page v>EPA Moderated Transaction System Organization Submissions Trades View Reported Errors for Second Quarter 2010 ģ Transaction Bin Below are the errors you have reported for the most recent quarter, To report an error for an additional transaction, please click 'Add Error,' Otherwise, please click 'Submit Errors' to confirm your reported errors and generate a Transaction Error Report. Your organization has 0 un-submitted transactions in the transaction bin. View Transaction Bin | Error Options Add Error Submit Errors | Search for Errors Transaction ID: Submission ID: CDX Transaction ID: Submission Date (Begin): Submission Date (End): Transaction Type: (MM/DDATYY) (MM/DD/TYYY) -Select- Clear Search Reported Errors Displaying records 1 through 1 of 1 total. Transaction ID 20 Generate Submission Date 09/21/2010 9:25:26 AM EOT Ana Jernec Date Modified 09/21/2010 9:41:33 AM EOT -Select- v Go Export options: CSV I Excel I PDF To add a new transaction error to the Reported Errors grid, click Add Error. On the Search Transactions page (see Figure 4], use the Search for Transactions filters to identify the transaction for which you wish to report an error. EMTS Quarterly Reports - Getting Started ------- Figure 4: Search Transactions Page Organization Submissions Trades Reports RINs Search Transactions 1 - Transaction Bin Please use the filter to search for transactions. Your search will be limited to transactions from Second Quarter 2010, To view all of your organization's transactions for the quarter, please dick 'Search' without selecting any criteria. Search for Transactions Submission ID: Transaction ID: CDX Transaction ID: Transaction Type: -Sel Fuel: -Sel RIN Year: | 2010 Assignment: -Sel Submission Date (Begin): set- v BCt- V 3Ct- V P /Tf/H. Your organization has LI Lr7 un-subrnitted \^^\J transactions in the transaction bin. View Transaction Bin (MM/DDATYY) Submission Date (End): P (MM/DDATYY) Clear Transactions Search Displaying records 1 through 3 of 3 total. B Submission A Transaction A Transaction ^ Submission ^ Fuel *.\ RIN ^.L . . ^.1 Trading ^ ID "\ ID " Type T Date T (D-Code) ^ Year T"SjlBnmtnt T Partner ģ Generate ^^EDr SST-S? ^ ^'^ Separate ^^EDr 'ffiZffi 2010 Assigned I want to... -Select- v|| Go Identify Error v|| Go The Transactions grid will display your organization's transactions that match the search criteria. The "I want to..." dropdown will contain the Identify Error option for transactions without previously reported errors and the Edit Details and Remove options for transactions with previously reported errors. To report an error for a transaction without a previously reported error, press Go in the "I want to..." column. On the Identify Transaction Errors page, you can view the details of the transaction by clicking the "+" on the Transaction Details panel (see Figure 5]. EMTS Quarterly Reports - Getting Started ------- Figure 5: Identify Transaction Errors VirtHrV Moderated Transaction System ..Ģ ' . . Organization Submissions Identify Transaction Errors ^ Transaction Bin After reviewing the details of the selected transaction, please provide information regarding the error in the fields provided. Please note that all errors must be discussed with EPA before being reported to the EMTS. Your organization has 0 un-subrnitted transactions in the transaction bin. View Transaction Bin | Transaction Details Submission ID: Submission Date: Transaction ID: Transaction Type: Fuel (D Code): 22 09/21/2010 9:25:42 AM EOT 21 Separate Renewable Fuel (D-0) | Report Errors 1 Explanation of Errors: Document Information: : = Required Field Ģ Back Save Provide an explanation of the error(s) in the "Explanation of Errors" field, and add any additional information in the "Document Information" field (optional], then click Save. You will then return to the View Reported Errors page, and the error will appear in the Reported Errors grid. On the View Reported Errors page, you can use the filters to search for transactions for which you have already reported errors. To edit the details of an error that you have already reported, select Edit Details in the "I want to..." drop- down menu. The Identify Transaction Errors page will display the details that you previously provided. Click Save to keep any updates. To remove an error from the Reported Errors grid, select Remove in the "I want to..." drop-down menu. The Confirm Remove page will display the transaction details and reported errors. Click Remove to confirm removal of the error. Once you have reported all transaction errors for the quarter, press Submit Errors on the View Reported Errors page. After you press the Submit button, you must confirm the transaction errors (see Figure 6]. EMTS Quarterly Reports - Getting Started ------- Figure 6: Confirm Transaction Errors uisf Home | Contact Us | Help I Logout Logged in as: anajemecfor RAP Inc. GEN EtOH (4670) Confirm Transaction Errors EPA reserves the right to bring enforcement actions for any violations, regardless of filing a transaction error report or taking remedial action. Please confirm your reported transaction errors. Note that after selecting Confirm EMTS will generate your Transaction Error Report and you will no longer be able to add/edit transaction errors for this compliance period. Once confirmed - no additional errors may be submitted. - Transaction Errors Displaying records 1 through 3 of 3 total. Transaction ID 20 21 22 Export options: CSV 1 Excel 1 PDF ^ Transaction Type Generate Separate Retire $\ Submission Date ą 09/21/2010 9:25:26 AM EOT 09/21/2010 9:25:42 AM EOT 09/21/2010 9:26:04 AM EOT Ģ Back Confirm Once you confirm the transaction errors, EMTS will generate your organization's Transaction Error Report, and you will no longer be able to add or edit transaction errors for the compliance period. EMTS will generate the report within one business day of your confirmation. At that time, the Transaction Error Report will be available for you to download from the View Reports page (select View Reports under the Reports menu option]. To download the Transaction Error Report, select Download Document in the "I want to..." drop-down menu. Note that if the "I want to..." column for the report says "No valid actions," the report is not yet available to be downloaded. When you select Download Document and press Go, you will see a window asking you to either open or save the ZIP file (see Figure 7J. After you open the ZIP file, you will be able to access the PDF report. EMTS Quarterly Reports - Getting Started ------- Figure 7: Download Document Window Opening RIN Holdings.zip You have chosen to open II RIN Holdings.zip which is a; WinZip File from; http: //rnts-app-stage, pqa. local What should Firefox do with this file? ŠI Open with! 0 Save File CH Do this automatically for files like this from now on. How do I manage my quarterly report subscriptions? By default, all users are subscribed to each of the quarterly reports. Subscriptions are organization specific, so all submitters for an organization can download the reports. You can verify your subscriptions to the quarterly reports on the Manage Subscriptions page by selecting Manage Subscriptions under Reports on the EMTS main menu. To change the subscription for a quarterly report, click the Go button in the "I want to..." column for the report. On the Manage Subscription page for that report, check or uncheck the "Subscribed" box (see Figure 8]. EMTS Quarterly Reports - Getting Started ------- Figure 8: Manage Subscriptions Page MET Home | Contact Us | Help | Logout Logged in as: TutorialDemo for Demo Organization 1 (20) Manage Subscription Modify and click Update Transaction Bin Your organization has 0 un-submitted transactions in the transaction bin. View Transaction Bin Subscription Name: Type: Description: Subscribed: ģ Frequency: * Method: * Format: RFS2 EMTS RIN Generation Report Report The quarterly RFS2 EMTS RIN Generation Report. Quarterly v| Download v\ I PDF v! * = Required Field Ģ Back Update Which transactions are included in the quarterly reports? The reports include transactions that were submitted and completed during the quarter. Thus, generate, buy, and sell transactions with a generation date or transaction date in one quarter and a submission date in another quarter will be included in the quarterly reports from the quarter that contains the submission date. Retire and separate transactions are always included in the report from the quarter during which they were submitted. How do I submit quarterly reports? You must submit your reports through the D C Fuels application, which is accessed through MyCDX. For more information, visit http://www.epa.gov/otaq/regs/fuels/rfsforms.htm. Quarterly reports are required to be submitted within two months of the end of the quarter. EMTS Quarterly Reports - Getting Started 10 ------- Appendix EMTS Quarterly Report Examples EMTS Quarterly Reports - Getting Started A-l ------- Renewable Fuel Standards Program OMB Control No. 2060 - 0640 RFS2 EMTS Activity Report (Assigned RINS) Report Identifier: 42 Report Date: 09/21/2010 Report Year: 2010 Compliance Period: Q2 Company Identifier: 4670 Company Name: RAP Inc. GEN EtOH Field No. 17 18 19 20 22 21 Data RINs Owned Beg Qtr Balance RINs Bought RINs Sold RINs Retired RINs Generated RINs Separated RINs Owned End Qtr Balance Description Total number of RINs owned at the start of the compliance period. Total number of RINs purchased in the compliance period. Total number of RINs sold in the compliance period. Total number of RINs retired in the compliance period. Total number of RINs generated in the compliance period. Total number of RINs separated in the compliance period. Total number of RINs owned at the end of the compliance period. Total RINs 0 0 10000 800 46000 6500 28700 ------- Renewable Fuel Standards Program OMB Control No. 2060 - 0640 RFS2 EMTS Activity Report (Separated RINS) Report Identifier: 43 Report Date: 09/21/2010 Report Year: 2010 Compliance Period: Q2 Company Identifier: 4670 Company Name: RAP Inc. GEN EtOH Field No. 17 18 19 20 21 Data RINs Owned Beg Qtr Balance RINs Bought RINs Sold RINs Retired RINs Separated RINs Owned End Qtr Balance Description Total number of RINs owned at the start of the compliance period. Total number of RINs purchased in the compliance period. Total number of RINs sold in the compliance period. Total number of RINs retired in the compliance period. Total number of RINs separated in the compliance period. Total number of RINs owned at the end of the compliance period. Total RINs 0 0 0 1600 6500 4900 ------- Renewable Fuel Standards Program OMB Control No. 2060 - 0640 RFS2 EMTS RIN Transaction Report (Buy, Sell, Separate, Retire) Report Identifier: 41 Report Date: 09/21/2010 Report Year: 2010 Compliance Period: Q2 Company Identifier: 4670 Company Name: RAP Inc. GEN EtOH RFS2 EMTS RIN Transaction Report (Buy, Sell, 09/21/2010 Page 1 of 5 ------- RIN Transactions for Q2 - 2010 Buy Transactions There are zero Buy Transactions to report for this quarter. RFS2 EMTS RIN Transaction Report (Buy, Sell, Separate, Retire) 09/21/2010 Page 2 of 5 ------- RIN Transactions for Q2 - 2010 Sell Transactions Transaction Type Sell Transaction ID 25 Comment: Submission ID 26 CDX Transaction ID WEB984a9524- 45fb-44a9- a135- 54006be94d4f EMTS Transaction Date 05/28/2010 10:04 AM Transaction Date 09/20/2010 Reason Code Standard Trade (10) RIN Quantity 10000 Batch Volume (gallons) 10000 Fuel (D-Code) Renewable Fuel (6) Assignment Code 1 RIN Year 2010 Transaction Partner RAP Inc. Marketer (4673) PTD Number Generate Organization ID Generate Facility ID Batch Number RFS2 EMTS RIN Transaction Report (Buy, Sell, Separate, Retire) 09/21/2010 Page 3 of 5 ------- RIN Transactions for Q2 - 2010 Separate Transactions Transaction Type Separate Transaction ID 21 Comment: Submission ID 22 CDX Transaction ID 34981 f92-cOa8- 2a5e-7614- 741471f1b40c EMTS Transaction Date 05/21/20109:26 AM Reason Code Blending to produce a transportation fuel (20) RIN Quantity 6500 Batch Volume (gallons) 6500 Fuel (D-Code) Renewable Fuel (6) Assignment Code 1 RIN Year 2010 Designated Blender For Generate Organization ID Generate Facility ID Batch Number RFS2 EMTS RIN Transaction Report (Buy, Sell, Separate, Retire) 09/21/2010 Page 4 of 5 ------- RIN Transactions for Q2 - 2010 Retire Transactions Transaction Type Retire Transaction ID 22 Submission ID 23 Comment: CDX Transaction ID 349822b3- cOa8-2a5e- 5a83- e9b7de3c9e90 EMTS Transaction Date 05/21/20109:26 AM Reason Code Reported spill (10) RIN Quantity 800 Batch Volume (gallons) 800 Fuel (D-Code) Renewable Fuel (6) Assignment Code RIN Year 1 Generate Organization ID 2010 Generate Facility ID Batch Number Compliance Year Compliance Level Code Compliance Facility ID test Transaction Type Retire Transaction ID 24 Submission ID 25 Comment: CDX Transaction ID WEB6fc3a61d- a69e-449d- 9b1a- 628adfadf6a9 EMTS Transaction Date 05/28/2010 10:04 AM Reason Code Renewable fuel used in an ocean-going vessel (40) RIN Quantity 1600 Batch Volume (gallons) 1600 Fuel (D-Code) Renewable Fuel (6) Assignment Code RIN Year 2 Generate Organization ID 2010 Generate Facility ID Batch Number Compliance Year Compliance Level Code Compliance Facility ID RFS2 EMTS RIN Transaction Report (Buy, Sell, Separate, Retire) 09/21/2010 Page 5 of 5 ------- Renewable Fuel Standards Program OMB Control No. 2060 - 0640 RFS2 EMTS RIN Generation Report Report Identifier: 40 Report Date: 09/21/2010 Report Year: 2010 Compliance Period: Q2 Company Identifier: 4670 Company Name: RAP Inc. GEN EtOH RFS2 EMTS RIN Generation Report 09/21/2010 Page 1 of 2 ------- RIN Batches Generated for Q2 - 2010 Transaction Type Generate Transaction ID 20 Comment: Feedstocks: Submission ID 21 CDX Transaction ID 34981 6a2- cOa8-2a5e- 31 8a- 9216828b371d EMTS Transaction Date 05/21/2010 9:26 AM Production Date 09/15/2010 RIN Quantity 30000 Batch Volume (gallons) 30000 Fuel (D-Code) Renewable Fuel (6) Fuel Category Ethanol(10) Assignment Code 1 RIN Year 2010 EV Process Dry Mill, Biomass Fired (Corn Oil Fractionation, Corn Oil Extraction) (560) Generate Organization ID 4670 Generate Facility ID 46700 Import Facility ID Batch Number testl Starch - Corn (10) - 1 100 Cubic Feet Transaction Type Generate Transaction ID 23 Comment: Feedstocks: Submission ID 24 CDX Transaction ID WEBc9728285 -feOe-4d3f- 942c- 458efd111ca8 EMTS Transaction Date 05/28/2010 10:04 AM Production Date 09/20/2010 RIN Quantity 16000 Batch Volume (gallons) 16000 Fuel (D-Code) Renewable Fuel (6) Fuel Category Ethanol(10) Assignment Code 1 RIN Year 2010 EV Process Dry Mill, Biomass Fired (Corn Oil Fractionation, Corn Oil Extraction) (560) Generate Organization ID 4670 Generate Facility ID 46700 Import Facility ID Batch Number 36251 Starch - Corn (10) - 1 100 Cubic Feet RFS2 EMTS RIN Generation Report 09/21/2010 Page 2 of 2 ------- Renewable Fuel Standards Program OMB Control No. 2060 - 0640 RFS2 EMTS Transaction Error Report Report Identifier: 20 Report Date: 09/21/2010 Report Year: 2010 Compliance Period: Q2 Company Identifier: 4670 Company Name: RAP Inc. GEN EtOH RFS2 EMTS Transaction Error Report 09/21/2010 Page 1 of 2 ------- Transactions Errors for Q2 - 2010 Transaction ID 20 21 22 Transaction Type Generate Separate Retire Submission ID 21 22 23 CDX Transaction ID WEB60a5ab2a- 26b1-4b8d-b196- 32ddd6088d92 WEBebbeSeeS- 3b5c-4934-8130- a286b407e67a WEB2361de2f- bOd2-49d8-ad2e- b61ce11baf2c EMTS Transaction Date 05/21/20109:26 AM 05/21/20109:26 AM 05/21/20109:26 AM RIN Quantity 30000 6500 800 Fuel (D-Code) Renewable Fuel (6) Renewable Fuel (6) Renewable Fuel (6) Fuel Category Ethanol(10) Assignment Code 1 1 1 RIN Year 2010 2010 2010 Transaction Partner User Login Ana Jemec Ana Jemec Ana Jemec Discrepancy Explanation test error test error test error Document Information 1 2 3 RFS2 EMTS Transaction Error Report 09/21/2010 Page 2 of 2 ------- |