&EPA
United States
Environmental            Solid Waste          EPA500-F-04-002
Protection Agency         and Emergency        November2003
Washington, DC 20460     Response(5105T)      www.epa.gov/brownfields/
             Grant  Funding Guidance for State

             and Tribal Response Programs


A. Introduction

Section 128(a) of the Comprehensive Environmental Response, Compensation, and Liability Act
(CERCLA), as amended, authorizes a noncompetitive $50 million grant program to establish and
enhance state1 and tribal2 response programs. Generally, these response programs address the assess-
ment, cleanup and redevelopment of brownfields sites and other sites with actual or perceived contami-
nation.  Section 128(a) grants are awarded and administered by the U. S. Environmental Protection
Agency (EPA) regional offices. This document provides guidance that will enable states and tribes to
apply for and use Section 128(a) funds in Fiscal Year 2004.

Requests for funding will be accepted from December 1,2003 through January 31,2004. States and
tribes requesting funding are required to provide a Dun and Bradstreet Data Universal Numbering
System (DUNS) number with their final cooperative agreement package. This is a new requirement for
any entity applying for federal grants or cooperative agreements on or after October 2003. For more
information, please go to www.grants.gov.

The Catalogue of Federal Domestic Assistance entry for the Section 128(a) State and Tribal Response
Program grants is 66.817.

Background

State and tribal response programs oversee assessment and cleanup activities at the maj ority of
brownfield sites across the country.  The depth and breadth of state and tribal response programs vary.
Some focus solely on CERCLA related activities, while others are multi-faceted, for example, address-
ing sites regulated by the Resource Conservation and Recovery Act (RCRA). Many state programs
also offer accompanying financial incentive programs to spur cleanup and redevelopment. In passing
Section 128(a)3, Congress recognized the accomplishments of state response programs in cleaning up
and redeveloping brownfield sites.  Section 128(a) also provides EPA with an opportunity to strengthen
its partnership with states and tribes.
       'The term "state" is defined in this document as defined in CERCLA Section 101(27).

       2The term "Indian tribe" is defined in this document as it is defined in CERCLA Section 101(36). Intertribal
consortia, as defined in the Federal Register Notice at 67 FR 67181, Nov. 4,2002, are also eligible for funding under
CERCLA 128(a).

       3The Small Business Liability Relief and Brownfields Revitalization Act (SBLRBRA) was signed into law on
January 11,2002. The Act amends the Comprehensive Environmental Response, Compensation, and Liability Act
(CERCLA), as amended, by adding Section 128(a)
                                         1

-------
Since 1997, the EPABrownfields program has funded state and tribal response programs including
Superfund Core funding for state and tribal voluntary cleanup programs and pre-remedial site assess-
ment funding for state- and tribal-conducted Targeted Brownfields Assessments (TEA). Both activities
were financed with Superfund appropriations and funded under CERCL A Section 104(d) cooperative
agreement authority. Through Section 128(a), Congress built upon these activities and provided EPA
with expanded authority to fund other activities that establish and enhance capacity for state and tribal
response programs as well as authority to grant funds to states and Tribes to capitalize revolving loan
funds and support insurance mechanisms.

The primary goal of this funding is to ensure that state and tribal response programs include, or are
taking reasonable steps to include, certain elements and another is to provide funding for other activities
that increase the number of response actions conducted or overseen by a state or tribal response
program. This funding is not intended to supplant current state or tribal funding for their response
programs. Instead, it is to supplement their funding to increase their response capacity.

Subject to the availability of funds, EPAregional enforcement and program staff will be available to
provide technical assistance to states and tribes as they apply for and carry out Section 128(a) grants.

Eligibility for Funding

To be eligible for funding under CERCLA Section 128(a), a state or tribe must:

       demonstrate that their response program includes, or is taking reasonable steps to include, the
       four elements of a response program, described below; or (b) be a party to voluntary response
       program Memorandum of Agreement (MO A)4 with EPA;

       AND

       maintain and make available to the public a record of sites at which response actions have been
       completed in the previous year and are planned to be addressed in the upcoming year, see
       CERCLA  128(b)(l)(C).

       (Note: Failure to meet these requirement will result in a denial of funding for F Y04).

With the exception of the Section 128(a) funds a state or tribe uses to capitalize a Brownfields Revolv-
ing Loan Fund under CERCLA 104(k)(3), states and tribes are not required to provide matching funds
for grants awarded under Section 128(a).

The Four Elements - Section 128(a)

Section 128(a) requires states or tribes to demonstrate that their response program includes, or is taking
reasonable steps to include, four elements. Section 128(a) also authorizes funding for activities neces-
       4The legislative history of SBLRBRA indicates that Congress intended to encourage states and Tribes to
enter into MOAs for their voluntary response programs. States or tribes that are parties to voluntary response
program MOAs are automatically eligible for Section 128(a) funding. A list of states that have signed CERCLA VCP
MOAs with EPA can be found at www.epa.gov/brownfields/gdc.htm#vc.

-------
sary to establish and enhance the four elements and to establish and maintain the public record require-
ment. Generally, the four elements are:

Timely survey and inventory ofbrownfield sites in state or tribal land.  States and tribes must
include, or be taking reasonable steps to include, in their response programs a system or process to
identify the universe ofbrownfield sites in their state or tribal land. EPA's goal in funding activities under
this element is to enable the state or tribe to establish or enhance a system or process that will provide a
reasonable estimate of the number, likely locations, and the general characteristics ofbrownfield sites in
their state or tribal lands. Given funding limitations, EPA will negotiate work plans with states and tribes
to achieve this goal efficiently, effectively and within a realistic time frame. For example, many of EPA's
Brownfields Assessment grantees conduct inventories ofbrownfield sites in their communities or juris-
dictions. EPA encourages States and tribes to work with these grantees to obtain the information that
they have gathered and include it in their survey and inventory.

Oversight and enforcement authorities or other mechanisms and resources. State and tribal
response programs must include, or be taking reasonable steps to include, oversight and enforcement
authorities or other mechanisms, and resources that are adequate to ensure that:

       a response action will protect human health and the environment and be conducted in accor-
       dance with applicable federal and state law; and

       the necessary response activities are completed if the person conducting the response activities
       fails to complete the necessary response activities (this includes operation and maintenance or
       long-term monitoring activities).

Mechanisms and resources to provide meaningful opportunities for public participation.5  States
and tribes must include, or be taking reasonable steps to include, in their response program mechanisms
and resources for public participation, including, at a minimum:

       Public access to documents and related materials that a state, tribe, or party conducting the
       cleanup is relying on or developing in making cleanup decisions or conducting site activities;

       Prior notice and opportunity for public comment on cleanup plans and site activity; and

       A mechanism by which a person who is, or may be,  affected by a release or threatened release
       of a hazardous substance, pollutant, or contaminant at a brownfields site located in the commu-
       nity in which the person works or resides may request that a site assessment be conducted. The
       appropriate state or tribal official must consider this request and appropriately respond.

Mechanisms for approval of a cleanup plan and verification and certification  that cleanup is
complete. States and tribes must include, or be taking reasonable steps to include, in their response
programs mechanisms to approve cleanup plans. In addition states and tribes must include, or be taking
reasonable steps to include, in their response programs a requirement for verification by and certification
or similar documentation from the state, the tribe, or a licensed site professional to the person conduct-
       States and tribes establishing this element may find useful information on public participation on EPA's
community involvement web site at http://www.epa.gov/superfund/action/community/index.htm

-------
ing a response action indicating that the response action is complete. Written approval by a state or
tribal response program official of a proposed cleanup plan is an example of an approval mechanism.

Public Record Requirement

States and Tribes (including those with MO As) that received Section 128(a) funding in FY03 must have
established and maintained a public record system, described below, in order to receive funds in F Y04.
Failure to comply with this statutory requirement will result in a denial of funding for FY04 (this includes
funding through an incremental grant funding mechanism). Recipients receiving Section 128(a)funding
for the first time in FY04 must demonstrate, to be eligible for funding in F Y05, that they established and
maintained the public record, as describe below.

Specifically, under Section 128(b)(l)(C), states and tribes must:

       Maintain and update, at least annually or more often as appropriate, a record of sites that
       includes the name and location of sites at which response actions have been completed during
       the previous year;

       Maintain and update, at least annually or more often as appropriate, a record of sites that
       includes the name and location of sites at which response actions are planned to be addressed in
       the next year; and

       Identify in the public record whether or not the site, upon completion of the response action, will
       be suitable for unrestricted use. If not, the public record must identify the institutional controls
       relied on in the remedy.

Section 128(a) funds may be used to maintain and make available a public record system that meets the
requirements discussed above.

Distinguishing the "survey and inventory" element from the "public record." It is important to
note that the public record requirement differs from the "timely survey and inventory" element described
in the "Four Elements" section above. The public record addresses sites at which response actions
have been completed in the previous year and are planned to be addressed in the upcoming year. In
contrast,  the "timely survey and inventory" element, described above, refers to a general approach to
identifying brownfield sites.

Making the public record easily accessible. EPA's goal is to enable states and tribes to make the
public record and other information, such as information from the "survey and inventory" element, easily
accessible. For this reason, EPA will allow states and tribes to use Section 128(a) funding to make the
public record, as well as other information, such as information from the "survey and inventory" element,
available to the public via the internet or other means. For example, the Agency would support funding
state and tribal efforts to include detailed location information in the public record such as the street
address and latitude and longitude information for each site.6 A state or tribe may also choose to use
the Section 128(a) funds to make their survey and inventory information available on the internet as well.
       Tor further information on latitude and longitude information, please see EPA's data standards web site
available at http://oaspub.epa.gov/edr/epastd$.startup
                                              4

-------
Long-term maintenance of the public record. EPA encourages states and tribes to maintain public
record information, including data on institutional controls, on a long term basis (more than one year) for
sites at which a response action has been completed.  Subj ect to EPA regional office approval, states
or tribes may include development and operation of systems that ensure long term maintenance of the
public record, including information on institutional controls, in their work plans7.

Use of Funding

Overview

Section 128(a)(l)(B) describes the eligible uses of grants funding by states and tribes. In general, a state
or tribe may use a grant to "establish or enhance" their response programs, including elements of the
response program that include activities related to responses at brownfield sites with petroleum contami-
nation. States and tribes may use Section 128(a) funding to, among other things:

       Develop legislation, regulations, procedures, guidance, etc. that would establish or enhance the
       administrative and legal structure of their response programs;

       Capitalize a revolving loan fund (RLF) for brownfields cleanup under CERCLA Section
       104(k)(3).  These RLFs are subject to the same statutory requirements and grant terms and
       conditions applicable to RLFs awarded under Section 104(k)(3). Requirements include a 20%
       match on the amount of Section 128(a) funds used for the RLF, a prohibition on using EPA
       grant funds for administrative costs relating to the RLF, and a prohibition on using RLF loans or
       subgrants for response costs at a site for which the recipient may be potentially liable under
       Section 107 of CERCLA. Other prohibitions contained in CERCLA Section 104(k)(4) also
       apply;

       Purchase environmental insurance or developing a risk-sharing pool, indemnity pool, or insur-
       ance mechanism to provide financing for response actions under a state or tribal response
       program;

       Establish and maintain the required public record described in Section B above. EPA considers
       activities related to maintaining and monitoring institutional controls to be eligible costs under
       Section 128(a); or

       Conduct limited site-specific activities, such as assessment or cleanup, provided such activities
       are secondary to the primary use of the funds, i.e., to establish and enhance the response
       program, and are tied to the four elements.

Uses Related to "Establishing" a State or Tribal Response Program

Under CERCLA Section 128(a), "establish" includes activities necessary to build the foundation for the
four elements of a state or tribal response program  and the public record requirement. For example, a
state or tribal response program may use Section 128(a) funds to develop regulations, procedures, or
guidance.  For more developed state or tribal response programs, establish may also include activities
that keep their program at a level that meets the four elements and maintains a public record required as
a condition of funding under CERCLA Section 128(b)(l)(C).
       'States and tribes may find useful information on institutional controls on EPA's institutional controls web
site at http://www.epa.gov/superfund/action/ic/index.htm
                                             5

-------
Uses Related to  "Enhancing" a State or Tribal Response Program

Under CERCLA Section 128(a), "enhance" is related to activities that add to or improve a state or
tribal response program or increase the number of sites at which response actions are conducted under
a state or tribal response program. The legislative history of the provision also makes this clear:

       The vast maj ority of contaminated sites across the nation will not be cleaned up by the
       Superfund program. Instead, most sites will be cleaned up under State authority.... In recogni-
       tion of this fact, and the need to create and improve State cleanup capacity, new [Section
       128(a)] provides financial assistance to states and tribes to establish or enhance voluntary
       response programs.

Senate Report 107-2, March 12, 2001, p. 15.

The exact "enhancement" uses that may be allowable depend upon the work plan negotiated between
the EPA regional office and the state or tribe. For example, regional offices and states or tribes may
agree that Section 128(a) funds may be used for outreach and training directly related to increasing
awareness of its response program, and improving the skills of program staff. It may also include
developing better coordination and understanding of other state response programs, e.g., RCRA or
USTs. Other "enhancement" uses may be allowable as well.

Uses Related to Site-Specific Activities

States and Tribes may use Section 128(a) funds for activities that improve  state or tribal capacity to
increase the number of sites at which response actions are conducted under the state or tribal response
program. Eligible uses of funds include limited site-specific related activities such as conducting assess-
ments or cleanups at brownfields sites. Site-specific activities should be secondary to the primary use
of the funds, i.e., to establish and enhance the response program, and tied to the elements.

Site-specific assessments and cleanups must comply with all applicable federal and state laws and are
subj ect to the following restrictions:

       No more than $200,000 per site can be funded for assessments, and no more than $200,000
       per site can be funded for cleanups.

       Ab sent EPA approval, the recipient may not use funds awarded under this agreement to assess
       and clean up sites owned by the recipient.

       Assessments and cleanups cannot be conducted at sites where the recipient itself is a potentially
       responsible party pursuant to CERCLA Section 107, except for at brownfields sites contami-
       nated by a controlled substance as defined in CERCLA Section 101(39)(D)(ii)(I).

       Subgrants cannot be provided to entities that may be potentially responsible parties (pursuant to
       CERCLA Section 107) at the site for which the assessment or cleanup activities are proposed
       to be conducted.

       Section 128(a) funds cannot be used for assessments or cleanups at sites that do not meet the
       definition of a brownfield site at CERCLA 101 (39).

-------
However, costs incurred for oversight of cleanups at other than brownfields sites may be eligible and
allowable costs if such activities are included in the state's or tribe's work plan. For example, auditing
of completed site cleanups in states or tribes that use licensed site professionals to verify that sites have
been properly cleaned up may be an eligible cost under Section 128(a). These costs need not be
incurred in connection with a brownfields site to be eligible, but must be authorized under the state's or
tribe's work plan to be allowable. Other uses may be eligible and allowable as well, depending upon
the work plan negotiated between the EPAregional office and the state or tribe.

Uses Related to Site-Specific Activities at Petroleum Brownfields Sites

States and tribes may use Section 128(a) funds for activities that establish and enhance their response
programs, even if their response programs address petroleum contamination.  Also, the costs of limited
site-specific activities, such as site assessments or cleanup at petroleum contaminated brownfields sites,
defined at CERCLA Section 101(3 9)(D)(ii)(n), are eligible and are allowable if the activity is included
in the work plan negotiated between the EPAregional office and the state or tribe.  Section 128(a)
funds used to capitalize a Brownfields RLF may be used at brownfields sites contaminated by petroleum
to the extent allowed under CERCLA Section 104(k)(3) RLF program.

Grant Mechanism and Process for Awarding Funding

Funding authorized under CERCLA Section 128(a) will be awarded through a cooperative agreement8
with a state or tribe. The program will be administered under the general EPA grant and cooperative
agreement regulations for states, tribes, and local governments found in the Code of Federal Regulations
at 40 CFRPartSl.  Under these regulations, the  grantee for Section 128(a) grant program is:

       the government to which a grant is awarded and which is accountable for the use of the funds
       provided. The grantee is the entire legal entity even if only a particular component of the entity
       is designated in the grant award document.

       40 CFR 31.3 Grantee

One application per state or tribe.  Subj ect to the availability of funds, EPAregional offices will
negotiate and enter into Section 128(a) cooperative agreements with eligible and interested states or
tribes. EPA will accept only one application from each eligible state or tribe.  States and tribes must
define the "Section 128(a) response program," and may designate a component of the state or tribe that
will be EPA's primary point of contact for negotiations on their proposed work plan. When EPAfunds
the Section 128(a) cooperative agreement, states and tribes may distribute these funds among the
appropriate state and tribal agencies that are part of the Section 128(a) response program. This
distribution must be clearly outlined in their annual work plan.

Separate cooperative agreements for the capitalization of RLFs using Section 128(a)funds. If aportion
of the!28(a) grant funds requested will be used to capitalize a revolving loan fund for cleanup, pursuant
       8 A cooperative agreement is a grant to a state or a tribe that includes substantial involvement of EPA
regional enforcement and program staff during performance of activities described in the cooperative agreement work
plan. Examples of this involvement include technical assistance and collaboration on program development and site-
specific activities.

-------
to 104(k)(3), two separate cooperative agreements must be awarded, i.e., one for the RLF and one
for non-RLF uses. States and tribes may, however, submit one initial request for funding, delineating
the RLF as a proposed use.

Authority to Manage a Revolving Loan Fund Program. If a state or tribes chooses to use its 128(a)
funds to capitalize a revolving loan fund program, the state or tribe must have the authority to manage
the program, e.g., issue loans. If the agency/department listed as the point of contact for the 128(a)
grant does not have this authority, it must be able to demonstrate that another state or tribal agency does
have the authority to manage the RLF and is willing to do so.

Section 128(a) grants are eligible for inclusion in the Performance Partnership Grant (PPG).
EPA is considering a pilot proj ect that will allow an appropriate number of states and tribes to include
Section 128(a) grants in the PPG in FY 2004. For FY 2004, no more than one state and one tribe or
Intertribal Consortium per Region, absent approval from the Assistant Administrator, Office of Solid
Waste and Emergency Response (OSWER) and the Associate Administrator, Office of Congressional
and Intergovernmental Relations (OCIR), will be permitted to include their 128(a) grant funds in the
PPG EPA will establish a process and criteria for determining, in consultation with the states and tribes,
whether PPGs are an efficient and effective means of carrying out the Section 128(a) program on a
long-term national basis.  Section 128(a) funds used to capitalize an RLF will not be eligible for inclusion
in the PPG

Project Period. EPAregional offices will determine the project period for each cooperative agreement.
These may be for multiple years depending on the regional office's grants policies. Each cooperative
agreement must have an annual budget period tied to an annual work plan.

Demonstrating the Four Elements. As part of the annual work plan negotiation process, states or
tribes that do not have MO As must demonstrate that their program includes, or is taking reasonable
steps to include, the four elements described above. EPA will not fund, in future years, state or tribal
response program annual work plans if EPA determines that these requirements are not met or reason-
able progress is not being made. EPAmay base this determination on the information the state or tribe
provides to support its work plan, or on EPAs review of the state or tribal response program.

Establishing and Maintaining the Public Record. Prior to funding a state's or tribe's annual work
plan, EPAregional offices will verify that a public record as  described above exists, and is being main-
tained. Recipients receiving funds for the first time in F Y04 will have one year to meet this requirement
and may utilize the 128(a) grant funds to do so.

Demonstration of Need to Receive Funds above the FY03 Funding Distribution. Due to the
limited amount of funding available, recipients must demonstrate a specific need when requesting an
amount above the FY03 allocation. Regions also will review the recipient's utilization rates from the
previous fiscal years to determine need in FY04.

Allocation System for Distribution of Funding

EPAregional offices will work with interested states and tribes to develop their annual work plans and
funding requests. For Fiscal Year 2004, EPA will consider funding requests up to a maximum of $1.5
million per state or tribe. This limit may be changed in future years based on appropriation amounts and

-------
demand for funding. The EPAregional offices will forward each of the funding request amounts and a
short summary of the work plan activities to EPAHeadquarters. Based on the availability of funds, EPA
Headquarters will compile the requested amounts and develop the annual allocation based on state and
tribal response program needs described in the work plan summaries.

When EPARegions negotiate individual state and tribal work plans, it is anticipated that funding will be
prioritized as follows:

       Funding for program development activities to establish or enhance the four elements of a state
       or tribal response program and to enable states and tribes to comply with the public record
       requirement, including activities related to institutional controls. (States and tribes that have
       established one or more of the four elements will not be prejudiced in funding distributions if
       their work plan includes activities that enhance the four elements. States with MOAs will not be
       prejudiced in funding distributions if their work plan does not include tasks related to establish-
       ing or enhancing the four elements.)

       Funding for program development activities to enhance the response program or the cleanup
       capacity of a state or tribal response program.

       Funding for limited site-specific activities at eligible brownfields sites.

       Funding for environmental insurance mechanisms.

       Funding to capitalize brownfields cleanup revolving loan funds.

States and tribes must break their work plans down into these prioritization categories.

EPA will target funding of at least  $3 million per year for tribal response programs. If this funding is not
used, it will be carried over and added to at least $3 million in the next fiscal year. It is expected that the
funding demand from tribes will increase through the life of this grant program (authorized by Congress
through FY2006), and this funding allocation system should ensure that adequate funding for tribal
response programs is available in future years.

Terms and Reporting

Cooperative agreements for state and tribal response programs will include programmatic and adminis-
trative terms and conditions. These terms and conditions will describe EPAs substantial involvement
including technical assistance and collaboration on program development and site-specific activities.

Progress Reports.  States and tribes will provide progress reports under 40 CFR 31.40, in accordance
with terms and conditions of the cooperative agreement negotiated with EPA regional offices.  State and
tribal costs for complying with reporting requirements are an eligible expense under the Section 128(a)
grant. As a minimum,  state or tribal progress reports must include both a narrative discussion and
performance data relating to the state's or Tribe's accomplishments with Section 128(a) funding. If
applicable, the state or tribe must include information on activities related to establishing or enhancing
the four elements of the state's or tribe's response program. All recipients must provide information
relating to establishing and maintaining the public record.

-------
Reporting Requirements.  Depending upon the activities included in the state's or Tribe's work plan, an
EPAregional office may request that a progress report include:

       Information related to the public record. All recipients must report information related to
       establishing and maintaining the public record, described above.  States and tribes can refer to
       already existing public record, e.g., website or other public database to meet this requirement.
       For the purposes of grant funding only, and depending upon the activities included in the state or
       tribe's work plan, this may include:

              A list of sites at which response actions have been completed including:
                     Date the response action was completed
                     Site name, the name of owner at time of cleanup, and the type of brownfields
                      site (e.g., petroleum, methamphetamine laboratory, mine scarred lands)
                     Location of the site (street address, and latitude and longitude)
                     Whether an institutional control is in place;
                         Explain the type of the institutional control in place (e.g., deed restriction)
                     Nature of the contamination at the site (e.g., hazardous substances, contami-
                      nants, or pollutants, petroleum contamination, etc.)
                      Size of the site in acres

              A list of sites planned to be addressed by the state or tribal response program including:

                     Site name, the name of owner at time of cleanup, and the type of brownfields
                      site (e.g., petroleum, methamphetamine laboratory, mine scarred lands)
                     Location of the site (street address, and latitude and longitude)
                      To the extent known, whether an institutional control is in place;
                         Explain the type of the institutional control in place (e.g., deed restriction)
                      To the extent known, the nature of the contamination at the site (e.g., hazardous
                      substances, contaminants, or pollutants, petroleum contamination, etc.)
                     Size of the site in acres

       Reporting environmental insurance. Recipients with work plans that include funding for
       environmental insurance must report:

                     Number and description of insurance policies purchased (e.g., type of coverage
                      provided; dollar limits of coverage; category and identity of insured persons;
                      premium; first dollar or umbrella; site specific or blanket; occurrence or claims
                      made, etc.)
                     The number of sites covered by the insurance
                     The amount of funds spent on environmental insurance (e.g., amount dedicated
                      to insurance program, or to insurance premiums) and the amount of claims paid
                      by insurers to policy holders

       Reporting for site-specific assessment or cleanup activities. Recipients with work plans that
       include funding for brownfields site assessments or cleanup must report a list of sites at which
       site assessments or cleanup have been completed that includes:
                     Site name
                     Location of the site (street address and latitude and longitude)
                      Size of the site in acres
                     Date the assessment or cleanup was completed

                                             10

-------
              Nature of contamination at the site (e.g., hazardous substances, contaminants,
              or pollutants, petroleum contamination, etc.)

Reporting for other site-specific activities. Recipients with work plans that include funding
for other site-specific related activities must include a description of the site-specific activities
and the number of sites at which the activity was conducted. For example:

              Number and frequency of oversight audits of licensed site professional certified
              cleanups
              Number and frequency of state/tribal oversight audits conducted
              Number of sites where staff conducted audits, provided technical assistance, or
              conducted other oversight activities
              Number of staff conducting oversight audits, providing technical assistance, or
              conducting other oversight activities

Reporting for RLF uses. Recipients with work plans that include funding for Revolving Loan
Fund (RLF) must include the information required by the terms and conditions for progress
reporting under CERCLA section 104(k)(3) RLF grants.

Reporting for Non-MOA states and tribes. All recipients without a Voluntary Response
Program MOA must report activities related to establishing or enhancing the four elements of
the state's or tribe's response program. For each element state/tribes must report how they are
maintaining the element or how they are taking reasonable steps to establish or enhance the
element as negotiated in individual state/tribal work plans. For example, pursuant to CERCLA
Section 128(a)(2)(B), reports on the oversight and enforcement authorities/mechanisms element
may include:
              a narrative description and copies of applicable documents developed or under
              development to enable the response program to conduct enforcement and
              oversight at brownfield sites. For example:
                 legal authorities and mechanisms (e.g., statutes, regulations, orders,
                  agreements);
                 policies and procedures to implement legal authorities; and
                 other mechanisms;
              a description of the resources and staff allocated/to be allocated to the response
              program to conduct oversight and enforcement at brownfield sites as a result of
              the grant;
                 a narrative description of how these authorities or other mechanisms, and
                  resources, are adequate to ensure that:
                     a response action will:
                        protect human health and the environment; and
                        be conducted in accordance with applicable Federal and State law;
                     and if the person conducting the response action fails to complete the
                     necessary response activities, including operation and maintenance or
                     long-term monitoring activities, the necessary response activities are
                     completed; and
                  a narrative description and copy of appropriate documents demonstrating
                  the exercise of oversight and enforcement authorities by the response
                  program at a brownfield site.
                                      11

-------
Where applicable, EPA may require states/tribes to report specific performance measures related to the
four elements which can be aggregated for national reporting to Congress.

The regional offices may also request other information be added to the progress reports, as appropri-
ate, to properly document activities described by the cooperative agreement work plan.

EPA regions may allow states or tribes to provide performance data in appropriate electronic format.

The regional offices will forward progress reports to EPA Headquarters, if requested. This information
may be used to develop national reports on the outcomes of CERCLA Section 128(a) funding to states
and tribes.
                                            12

-------