EMTS Quarterly Reports:
Getting Started Guide
SEPA
United States
Environmental Protection
Agency
-------
EMTS Quarterly Reports:
Getting Started Guide
Compliance and Innovative Strategies Division
Office of Transportation and Air Quality
U.S. Environmental Protection Agency
SEPA
United States
Environmental Protection
Agency
EPA420-B-10-038b
December 2010
-------
Quarterly Reports - Getting Started
Overview
EMTS generates the following quarterly reports:
• RFS2 EMTS Activity Report (Assigned RINs)
• RFS2 EMTS Activity Report (Separated RINs)
• RFS2 EMTS RIN Transaction Report (Buy, Sell, Separate, Retire)
• RFS2 EMTS RIN Generation Report
• RFS2 EMTS Transaction Error Report
Examples of each report are contained in the appendix. All reports are generated automatically by EMTS,
with the exception of the RFS2 EMTS Transaction Error Report. See the section "How do I create a
Transaction Error Report?" for guidance on how to generate this report Important: Once a Transaction
Error Report is generated for your organization, it cannot be changed in any way.
Table 1 describes the reports and indicates how they are related to the reporting forms. All reporting forms
pursuant to requirements in 80.1451 are available at http://www.epa.gov/otaq/regs/Juels/rfsforms.htm.
Quarterly reports must be submitted within two months of the end of the quarter.
Table 1: ETMS Quarterly Report Descriptions
Old
RFS1 Reporting New RFS2
EMTS Report Availability in EMTS Description Form Reporting Form
RFS2 EMTS
Activity Report
(Assigned RINs)
RFS2 EMTS
Activity Report
(Separated RINs)
RFS2 EMTS RIN
Transaction
Report (Buy, Sell,
Separate, Retire)
Generated by EMTS
within 10 business
days of the end of the
quarter.
Generated by EMTS
within 10 business
days of the end of the
quarter.
Generated by EMTS
within 10 business
days of the end of the
quarter.
RFS2 RIN information for the
RFS0101 report. EMTS provides
the total number of assigned
RINs owned at the start of the
reporting period; the aggregate
number of RINs bought, sold, and
retired for the quarter; and the
total number of RINs owned at
the end of the quarter.
RFS2 RIN information for the
RFS0101 report. EMTS provides
the total number of separated
RINs owned at the start of the
reporting period; the aggregate
number of RINs bought, sold, and
retired for the quarter; and the
total number of RINs owned at
the end of the quarter.
Detailed transactions grouped by
transaction type for an
organization. Includes Buy, Sell,
Separate and Retire transactions.
RFS0100: RFS
Activity
Reporting Form
(40 CFR
80.1152(c)(2))
RFS0100: RFS
Activity
Reporting Form
(40 CFR
80.1152(c)(2))
No equivalent.
RFS0101
RFS0101
None. Note that
RFS1 RIN
transactions are
reported in the
newRFS0201.
(cont.)
EMTS Quarterly Reports - Getting Started
-------
Old
RFS1 Reporting New RFS2
EMTS Report Description Form Reporting Form
RFS2 EMTS RIN
Generation
Report
RFS2 EMTS
Transaction Error
Report
Generated by EMTS
within 10 business
days of the end of the
quarter.
Can be created in
EMTS following the
quarter. Deadline to
create is the quarterly
reports submission
deadline.
Detailed batches of RINs
generated for an organization.
Includes only Generate
transactions for the quarter.
Detailed transactions for which a
discrepancy exists between the
EMTS and the organization's
internal record-keeping system,
as reported by the organization.
RFS0400: RFS
RIN Generation
Reporting Form
(40 CFR
80.1152(bKlD
No equivalent.
None. The
RFS0400 may
only be used for
RFS1 RINs
generated prior
to July 1,2010.
RFS2 RINs are
reported in the
new RFS2 EMTS
RIN Generation
Report.
None.
When are the quarterly reports available?
Quarterly reports will be available to download within ten business days of the end of a quarter. An
EnviroFlash message will notify users that the quarterly reports are available to download from the EMTS
website. You can sign up to receive EnviroFlash messages by clicking the "Sign up for Fuels Programs
alerts" link on the following web page: http://www.epa.gov/otaq/fuels/renewablefuels/epamts.htm.
How do I subscribe to quarterly reports?
You must login to the EMTS web application to subscribe to quarterly reports. In the EMTS main menu,
select Reports, and then select Manage Subscriptions.
All of the reports are available in PDF format In addition, the RFS2 EMTS RIN Generation Report and the
RFS2 EMTS RIN Transaction Report are available in XML format You can subscribe to both formats if you
wish. Subscriptions are organization specific, so all submitters for an organization can download the
reports.
To change the subscription for a quarterly report, click the Go button in the "I want to..." column for the
report On the Manage Subscription page for that report, check or uncheck the "Subscribed" box (see Figure
8).
EMTS Quarterly Reports - Getting Started
-------
Figure 1: Manage Subscriptions Page
Home | Contact Us 1 Help I Logout
Logged in as: TutorialDemo for Demo Organization 1 (20)
Manage Subscription
Modify and click Update
Transaction Bin
Your organization has 0
un-submitted
transactions in the
transaction bin.
View Transaction Bin
Subscription Name:
Type:
Description:
Subscribed:
* Frequency:
* Method:
* Format:
RFS2 EMTS RIN Generation Report
Report
The quarterly RFS2 EMTS RIN Generation Report.
[Quarterly ">|
Download v|
I PDF vl
* = Required Field
« Back
Update
How do I access my quarterly reports?
You must login to the EMTS web application to download quarterly reports. In the EMTS main menu, select
Reports, and then select View Reports. The View Reports page displays all of the reports to which your
organization has subscribed (see Figure 2).
EMTS Quarterly Reports - Getting Started
-------
Figure 2: View Reports Page
Home | Contact Us | Help | logout
Logged in as: TutorialDemo for Demo Organization 1 (20)
View Reports
» Transaction Bin
For the desired document, please select 'Download Document', To view all available versions of a
document, select View All Documents'.
Your organization has 0
un-submitted
transactions in the
transaction bin.
View Transaction Bin
^ Organizations
[
Document Name *
RFS2 EMTS RIN Generation Report
RFS2 EMTS RIN Generation XML
Report
RFS2 EMTS RIN Transaction Report
(Buy, Sell, Separate, Retire)
RFS2 EMTS RIN Transaction XML
Report (Buy, Sell, Separate, Retire)
RFS2 EMTS Activity Report (Assigned
RINS)
RFS2 EMTS Activity Report (Separated
RINS)
RFS2 EMTS Transaction Error Report
RFS2 EMTS Annual Statement
RFS2 EMTS Annual Report
Document Description ^
The quarterly RFS2 EMTS RIN Generation
Report.
The quarterly RFS2 EMTS RIN Generation XML
Report,
The quarterly RFS2 EMTS RIN Transaction
Report (Buy, Sell, Separate, Retire).
The quarterly RFS2 EMTS RIN Transaction XML
Report (Buy, Sell, Separate, Retire).
RFS2 EMTS Activity Report (Assigned RINS)
RFS2 EMTS Activity Report (Separated RINS)
RFS2 EMTS Transaction Error Report
RFS2 EMTS Annual Statement
RFS2 EMTS Annual Report
Frequency
Quarterly
Quarterly
Quarterly
Quarterly
Quarterly
Quarterly
Quarterly
Annual
Annual
ILast Run
Time
12/1/10
3:47 PM
12/1/10
3:47 PM
12/1/10
3:47 PM
12/1/10
3:47 PM
12/1/10
3:48 PM
12/1/10
3:48 PM
I want to...
-Select- i;v
- Select -
IffiwRflDaERnwBllffiin^H
View All Documents
- Select -
-Select-
- Select- v
•
Go
Go |
Go
Go
Go
-Select- v|| Go
No valid actions
No valid actions
No valid actions
To download a report, select Download Document in the "I want to..." drop-down menu and click the Go
button. Note that if the "I want to..." column for a report says "No valid actions," the report is not yet
available to be downloaded. To view reports from previous quarters, select View All Documents.
You will be prompted to open or save the ZIP file (see Figure 3). You must open the ZIP file to extract the
report.
EMTS Quarterly Reports - Getting Started
-------
FigureS: Download Document Window
0 pe ni ng RIN Ho 1 di ngs . zi p X
You have chosen to open
~_J RIN Holdings.zip
which is a: WinZip File
from: http://mts-app-stage.pqa. local
What should Firefox do with this File?
0 ; Open with;
WinZip (default)
O Save File
O Do this automatically For Files like this from now on.
OK Car
V
icel
How do I create a Transaction Error Report?
The RFS2 EMTS Transaction Error Report is used to report discrepancies that exist between the EMTS and
your organization's internal record-keeping system. You can report transaction errors following the end of
the quarter. You must report all transaction errors by the due date for quarterly reports. Note that the
quarterly report submission deadline is two months after the quarter ends. When you have entered and
submitted your transaction errors, EMTS will create a Transaction Error Report for your organization. If
you do not enter any errors or if you do not submit the reported errors, EMTS will not generate a
Transaction Error Report for your organization. Once a Transaction Error Report is generated for your
organization, it cannot be changed in any way.
You must login to the EMTS web application to report transaction errors. In the EMTS main menu, select
Reports, and then select Transaction Errors. If the compliance period is closed or you have previously
submitted a Transaction Error Report for the quarter, you will see a message indicating that transaction
error reporting is not available. If the Compliance period is open and you have not yet submitted a
Transaction Error Report for the quarter, press Continue.
On the View Reported Errors page, you can add transaction errors to the Reported Errors grid (see Figure
4). If you have already entered errors for the quarter, but have not yet submitted them, you can view and
edit the errors on this page.
EMTS Quarterly Reports - Getting Started
-------
Figure 4: View Reported Errors Page
<>tlTr\ Moderated Transaction Syste
Organization
Submissions
View Reported Errors for Second Quarter 2010
» Transaction Bin
Below are the errors you have reported for the most recent quarter, To report an error for an
additional transaction, please click 'Add Error,' Otherwise, please dick 'Submit Errors' to confirm your
reported errors and generate a Transaction Error Report.
Your organization has 0
un-submitted
transactions in the
transaction bin.
View Transaction Bin
| Error Options
Add Error
Submit Errors
| | Search for Errors
Transaction ID:
Submission ID:
CDX Transaction ID:
Submission Date (Begin):
Submission Date (End):
Transaction Type:
(MM/DDAYYY)
(MM/DD/mr)
-Select- v
Clear
Search
Reported Errors
Displaying records 1 through 1 of 1 total.
Transaction ID ^ Transaction Type ^1
Submission Date
Date Modified
20
Generate
09/21/2010 9:25:26 AM EOT Ana Jemec
09/21/2010 9:41:33 AM EOT [-Select- v |[ Go
Export options: CSV I Excel I PDF
To add a new transaction error to the Reported Errors grid, click Add Error. On the Search Transactions
page (see Figure 5), use the Search for Transactions filters to identify the transaction for which you wish to
report an error.
EMTS Quarterly Reports - Getting Started
-------
Figure 5: Search Transactions Page
Organization Submissions Trades Reports RINs
Search Transactions
1 - Transaction Bin •
Please use the filter to search for transactions, Your search will be limited to transactions from Second
Quarter 2010. To view all of your organization's transactions for the quarter, please click 'Search'
without selecting any criteria.
Search for Transactions
Submission ID:
Transaction ID:
CDX Transaction ID:
Transaction Type: -Self
Fuel: -Self
RIN Year: |2010
Assignment: — Sels
Submission Date (Begin):
SCt- v
sct-
JCt- v
p
rtff/H. Your organization has 0
\|7 un-submitted
U__J_J transactions in the
transaction bin.
View Transaction Bin
(MM/DD/mr)
Submission Date (End):
_J
(MM/DD/YYYY)
Clear
Transactions
muKjmn^Hi
Search
Displaying records 1 through 3 of 3 total.
f"* "tT" * (DF"oede) * y^r **«•«"-»»
Generate S°J°EDr *— 'f «™ Ass.gned
Separate S^EDT *— '? ?°10 Assigned
I want to...
-Select- v|| Go
Identify Error v | Go
The Transactions grid will display your organization's transactions that match the search criteria. The "I
want to..." dropdown will contain the Identify Error option for transactions without previously reported
errors and the Edit Details and Remove options for transactions with previously reported errors. To report
an error for a transaction without a previously reported error, press Go in the "I want to..." column.
On the Identify Transaction Errors page, you can view the details of the transaction by clicking the "+" on
the Transaction Details panel (see Figure 6).
EMTS Quarterly Reports - Getting Started
-------
Figure 6: Identify Transaction Errors
oderated Transaction System
Organization
Submissions
Identify Transaction Errors
•* Transaction Bin
After reviewing the details of the selected transaction, please provide information regarding the error
in the fields provided. Please note that all errors must be discussed with EPA before being reported
to the EMTS.
Your organization has 0
un-submitted
transactions in the
transaction bin.
View Transaction Bin
Transaction Details
Submission ID:
Submission Date:
Transaction ID:
Transaction Type:
Fuel (D Code):
22
09/21/2010 9:25:42 AM EOT
21
Separate
Renewable Fuel (D=6)
T±J
I Report Errors
• Explanation of Errors:
Document Information:
! Required Field
« Back
Save
Provide an explanation of the error(s) in the "Explanation of Errors" field, and add any additional
information in the "Document Information" field (optional), then click Save. You will then return to the
View Reported Errors page, and the error will appear in the Reported Errors grid. On the View Reported
Errors page, you can use the filters to search for transactions for which you have already reported errors.
To edit the details of an error that you have already reported, select Edit Details in the "I want to..." drop-
down menu. The Identify Transaction Errors page will display the details that you previously provided.
Click Save to keep any updates.
To remove an error from the Reported Errors grid, select Remove in the "I want to..." drop-down menu. The
Confirm Remove page will display the transaction details and reported errors. Click Remove to confirm
removal of the error.
Once you have reported all transaction errors for the quarter, press Submit Errors on the View Reported
Errors page. After you press the Submit button, you must confirm the transaction errors (see Figure 7).
EMTS Quarterly Reports - Getting Started
-------
Figure 7: Confirm Transaction Errors
Home | Contact Us | Help I Logout
Logged in as: anajemecfor RAP Inc. GEN EtOH (4670)
Confirm Transaction Errors
EPA reserves the right to bring enforcement actions for any violations, regardless of filing a transaction error report or taking remedial action.
Please confirm your reported transaction errors, Note that after selecting Confirm EMTS will generate your Transaction Error Report and you
will no longer be able to add/edit transaction errors for this compliance period.
Once confirmed - no additional errors may be submitted.
Transaction Errors
Displaying records 1 through 3 of 3 total.
Transaction ID
20
21
22
Exoort options: CSV 1 Excel 1 PDF
^ Transaction Type
Generate
Separate
Retire
^ Submission Date ^
09/21/2010 9:25:26 AM EOT
09/21/2010 9:25:42 AM EOT
09/21/2010 9:26:04 AM EOT
« Back
Confirm
Once you confirm the transaction errors, EMTS will generate your organization's Transaction Error Report,
and you will no longer be able to add or edit transaction errors for the compliance period. EMTS will
generate the report within one business day of your confirmation. At that time, the Transaction Error
Report will be available for you to download from the View Reports page (select View Reports under the
Reports menu option). To download the Transaction Error Report, select Download Document in the "I
want to..." drop-down menu. Note that if the "I want to..." column for the report says "No valid actions," the
report is not yet available to be downloaded. When you select Download Document and press Go, you will
see a window asking you to either open or save the ZIP file (see Figure 8). After you open the ZIP file, you
will be able to access the PDF report.
EMTS Quarterly Reports - Getting Started
-------
Figure 8: Download Document Window
0 pe ni ng RIN Ho 1 di ngs . zi p X
You have chosen to open
~_J RIN Holdings.zip
which is a: WinZip File
from: http://mts-app-stage.pqa. local
What should Firefox do with this File?
0 ; Open with;
WinZip (default)
Q Save File
O Do this automatically For Files like this from now on.
OK Car
V
icel
Which transactions are included in the quarterly reports?
The reports include transactions that were submitted and completed during the quarter. Thus, generate,
buy, and sell transactions with a generation date or transaction date in one quarter and a submission date
in another quarter will be included in the quarterly reports from the quarter that contains the submission
date. Retire and separate transactions are always included in the report from the quarter during which they were submitted.
How do I submit quarterly reports?
You must submit your reports through the DC Fuels application, which is accessed through MyCDX. For
more information, visit http://www.epa.gov/otaq/regs/fuels/rfsforms.htm. Quarterly reports are required
to be submitted within two months of the end of the quarter.
EMTS Quarterly Reports - Getting Started
10
-------
Appendix
EMTS Quarterly Report Examples
EMTS Quarterly Reports - Getting Started A-l
------- |