OSWER 9240.0-47
EPA 540-R-09-03
January 2011
Office of Superfund Remediation and Technology Innovation
Contract Laboratory Program
Guidance for Field Samplers
Disclaimer: This version of the document replaces any prior versions of the document in their entirety.
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Foreword
This guidance document is designed to provide users with general information regarding environmental sample collection
for the United States Environmental Protection Agency's (USEPA) Contract Laboratory Program (CLP). This document
provides minimum CLP requirements, an explanation of the general sampling process sequence of events, and any related
information. The appendices contain useful reference information and checklists to aid in planning and documenting
sampling activities.
CLP users also are encouraged to review the Introduction to the Contract Laboratory Program document that contains a
general overview of the CLP, how it works, and how to access the program. The CLP requires samplers to use the
functionality provided by either the Field Operations and Records Management System (FORMS) II Lite™ software or
Scribe software, which are the preferred means of creating CLP sample documentation. For guidance in using the software
to record and submit sampling data, users should reference the FORMS II Lite User's Guide or Scribe reference materials.
The FORMS II Lite User's Guide, software, and training module can be downloaded from the CLP Web site at the
following address:
http://www.epa.qov/superfund/proqrams/clp/f2lite.htm
The Scribe software can be accessed from the USEPA Environmental Response Team (ERT) at the following address:
http://www.ertsupport.orq/scribe home.htm
The ERT User Manual for Scribe, reference, and training materials can be accessed from the Scribe Support Web site at the
following address:
http://www.epaosc.orq/scribe
Both the Introduction to the Contract Laboratory Program and the Contract Laboratory Program Guidance for Field
Samplers can be downloaded from the CLP Web site at the following address:
http://www.epa.qov/superfund/proqrams/clp/quidance.htm
For more information regarding the CLP or this guide, please contact Eric Reynolds via email at revnolds.eric(@,epa.gov or
via telephone at (703) 603-9928.
Key Information
Text in and underlined indicates an external
link to information outside of this document.
The images below are located throughout the
document to draw attention to important
information and each are labeled accordingly:
Important
Note
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Table of Contents
1.0 INTRODUCTION 1
1.1 About this Guide 1
1.2 Overview of the CLP 1
1.2.1 Key Players Within the CLP 1
1.3 Overview of the Sampling Process 3
1.3.1 Procedures Must Be Consistent 3
1.3.2 Analytical Data Must Be Accurate and Defensible 3
1.3.3 Sampling Procedures and Guidelines Must Meet Minimum Requirements 4
1.4 Overview of Sampling Documentation Requirements 4
1.4.1 FORMS II Lite 4
1.4.2 Scribe 5
1.4.3 CLP Documentation Requirements 5
2.0 PRE-FIELD ACTIVITIES 9
2.1 Prepare for a Sampling Event 9
2.2 Communicate During a Sampling Event 10
2.3 Review Project Plans Containing Regional Requirements 10
2.4 Plan to Meet Documentation Requirements 11
2.4.1 Request Scheduling of Analysis, SMO-assigned CLP Case Numbers, CLP Sample
Numbers, and Laboratory Contact Information 11
2.4.2 Prepare Sample Cooler Return Documentation 13
2.5 Obtain Municipal Permits, Licenses, and Clearances 13
2.5.1 Request Access to County, State, Tribal, Military, and/or Federal Property 13
2.5.2 Contact Private Property Owners 14
2.5.3 Contact Utility Companies 14
2.6 Identify and Obtain Sampling Materials 14
2.6.1 Procure Appropriate Equipment and Supplies 14
2.6.2 Procure Sample Containers 15
2.6.3 Procure Shipping Supplies 16
2.7 Comply with Transportation and Shipping Requirements 16
2.8 Provide Shipment Notification 16
2.9 Perform Readiness Review/Dry Run 17
3.0 IN-FIELD ACTIVITIES 19
3.1 Collect Samples 19
3.1.1 Determine Types of Samples to be Collected 19
3.1.2 Meet Volume, Preservation, and Holding Time Requirements 22
3.2 Complete Documentation 27
3.2.1 Identify a Sample with a CLP Sample Number and SMO-assigned CLP Case Number 27
3.2.2 Complete TR/COC Records 27
3.2.3 Complete and Attach Custody Seals 39
3.2.4 Complete and Attach Sample Labels 39
3.2.5 Complete and Attach Sample Tags 40
3.3 Provide Sample Receipt 41
3.4 Pack and Ship Samples 42
3.4.1 Sample Containers 42
3.4.2 Inventory of Samples and Documentation 43
3.4.3 Shipping Regulations 43
3.4.4 Sample Packaging for Shipment 43
3.4.5 Shipment Notification 46
3.4.6 Return Sample Shipping Coolers 47
Appendix A: Functions within a Sampling Project A-l
Appendix B: CLP Sample Collection Guidelines for VOAs in Soil by SW-846 Method 5035A B-l
Appendix C: General CLP Sample Collection Guidelines VO As in Water C-l
Appendix D: Sampling Techniques and Considerations D-l
Appendix E: Sampling Checklists E-l
Appendix E-l: Personnel Preparation Checklist E-l
Appendix E-2: General Sample Collection Checklist E-2
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Table of Contents (Cont.)
Appendix E-3: Completing Field Logbook Checklist E-3
Appendix E-4: Completing Handwritten Sample Labels Checklist E-4
Appendix E-5: Completing Handwritten Sample Tags & Custody Seals Checklists E-5
Appendix E-6: Packing Sample Container Checklist E-6
Appendix E-7: Packing Shipping Container Checklist E-7
Appendix E-8: Shipping & Reporting CLP Samples Checklist E-8
Appendix F: Glossary F-l
Appendix G: FORMS II Lite Analysis Codes G-l
Appendix H: Scribe CLP Analysis Codes H-l
List of Figures
Figure 3-1. Packaged Sample with Identification and Chain-of-Custody Documentation (Excluding TR/COC
Record) 27
Figure 3-2. FORMS II Lite Organic Traffic Report & Chain of Custody Record (Laboratory Copy) 30
Figure 3 -3. FORMS II Lite Inorganic Traffic Report & Chain of Custody Record (Laboratory Copy) 31
Figure 3-4. FORMS II Lite Organic Traffic Report & Chain of Custody Record (Region Copy) 32
Figure 3-5. FORMS II Lite Inorganic Traffic Report & Chain of Custody Record (Region Copy) 33
Figure 3-6. Scribe Organics Chain of Custody Record (Laboratory Copy) 34
Figure 3-7. Scribe Organics Chain of Custody Record (Region Copy) 35
Figure 3-8. Scribe Inorganics Chain of Custody Record (Laboratory Copy) 36
Figure 3-9. Scribe Inorganics Chain of Custody Record (Region Copy) 37
Figure 3-10. Custody Seal 39
Figure 3-11. Completed Sample Tag 40
Figure 3-12. Sample Receipt Created Using the FORMS II Lite Software 41
Figure 3-13. Sample Receipt Created Using the Scribe Software 42
Figure 3-14. Sample Cooler with Attached TR/COC Record, PES Instructions (if applicable), and Cooler Return
Documentation 44
Figure 3-15. FORMS II Lite Sample Weight Log 45
Figure 3-16. Scribe Sample Weight Log 45
Figure 3-17. Shipping Cooler with Custody Seals 46
List of Tables
Table 1-1. Participants in the CLP Sampling Process 2
Table 2-1. CLP Sample Number Letter Codes 12
Table 2-2. Sample Container Type Specifications 15
Table 3-1. Sample Types and CLP Submission Requirements 20
Table 3-2. Sample Collection Requirements for CLP SOW SOM01.X(VOAs) 23
Table 3-3. Sample Collection Requirements for CLP SOW SOM01.X (SVGAs, Pesticides and Aroclors) 24
Table 3-4. Sample Collection Requirements for CLP SOW ISM01.X 26
Table 3-5. Completing and Attaching a Custody Seal 39
Table 3-6. Completing and Attaching a Handwritten Sample Tag 40
Table 3-7. Packing Samples for Shipment 44
Table D-l. Mixing a Sample and Filling Sample Containers D-2
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List of Acronyms
ARO
ASB
CERCLA
CLP
CLPPO
CRQL
CVAA
DOT
DQO
dbf
ESDS
ERT
ET
FORMS II Lite™
FSP
HCN
IATA
ICP-AES
ICP-MS
MA
MS
MSB
NaHSO4
NPL
OSC
OSHA
OSRTI
OSWER
PAHs
PCBs
PE
ppb
ppt
PRP
PT
PTFE
PVC
QA
QAPP
QASPER
QATS
QC
RAS
RPM
RSCC
SAM
SAP
SARA
SBG
SMC
Aroclor
Analytical Services Branch
Comprehensive Environmental Response, Compensation, and Liability Act
Contract Laboratory Program
CLP Project Officer
Contract Required Quantitation Limit
Cold Vapor Atomic Absorption
Department of Transportation
Data Quality Objective
Database Format File
Electronic Sample Documentation System
Environmental Response Team (USEPA)
Eastern Time
Field Operations Records Management System II Lite
Field Sampling Plan
Hydrocyanic acid
International Air Transport Association
Inductively Coupled Plasma-Atomic Emission Spectroscopy
Inductively Coupled Plasma-Mass Spectrometry
Modified Analysis
Matrix Spike
Matrix Spike Duplicate
Sodium Bisulfate
National Priorities List
On-scene/on-site Coordinator
Occupational Safety and Health Administration
Office of Superfund Remediation and Technology Innovation
Office of Solid Waste and Emergency Response
Fob/cyclic Aromatic Hydrocarbons
Polychlorinated Biphenyls
Performance Evaluation
Parts-Per-Billion
Parts-Per-Trillion
Potentially Responsible Party
Proficiency Testing
Polytetrafluoroethylene
Polyvinyl Chloride
Quality Assurance
Quality Assurance Project Plan
Quality Assurance Sampling Plan for Environmental Response
Quality Assurance Technical Support
Quality Control
Routine Analytical Services
Remedial Project Manager
Regional Sample Control Center Coordinator
Site Assessment Manager
Sampling Analysis Plan
Superfund Amendments and Reauthorization Act
Sample Delivery Group
System Monitoring Compound
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List of Acronyms
SMO Sample Management Office
SOP Standard Operating Procedure
SOW Statement of Work
SVGA Semivolatile Organic Analyte
TR/COC Traffic Report/Chain of Custody
txt Text File
UN United Nations
USEPA United States Environmental Protection Agency
VGA Volatile Organic Analyte
XML extensible Markup Language
IV
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Chapter 1 - Introduction to this Guide
1.0 INTRODUCTION
1.1 About this Guide
This document describes the important organizational roles and responsibilities for those who plan and conduct
environmental sample collection projects for analysis through the Superfund's Contract Laboratory Program
(CLP). This chapter introduces the structure and purpose of this document. Chapter 2, Pre-field Activities,
addresses pre-field planning activities that the sampling team could complete prior to the actual sampling event.
Chapter 3, In-field Activities, addresses those activities that need to be completed during the sampling event.
Appendix A describes the functions within a sampling project which are taken from the Quality Assurance Project
Plan (QAPP) requirements. Appendix B and Appendix C contain the sample collection guidelines for Volatile
Organic Analytes (VOAs) in soil and in water. Appendix D recommends sampling techniques. Appendix E
contains checklists to help the sampler ensure that all necessary steps are completed. Appendix F contains the
glossary of terms. Appendix G contains the FORMS II Lite analysis codes. Appendix H contains the Scribe
analysis codes.
A project and site-specific QAPP providing Regional guidance will override guidance given within this
document.
1.2 Overview of the CLP
The CLP is a national network of USEPA personnel, commercial laboratories, and support contractors whose
fundamental mission is to provide data of known and documented quality. The CLP supports USEPA's
Superfund program which was established under the Comprehensive Environmental Response, Compensation,
and Liability Act (CERCLA) of 1980 and presently exists under the Superfund Amendments and Reauthorization
Act (SARA) of 1986. The CLP is directed by the USEPA Analytical Services Branch (ASB) from within the
Office of Superfund Remediation and Technology Innovation (OSRTI) in the Office of Solid Waste and
Emergency Response (OSWER).
The CLP primary service is the provision of analytical data of known and documented quality to CLP customers
through its routine and modified chemical analytical services. The CLP has implemented supporting services to
ensure that data of known and documented quality is provided to CLP users. Because of its supportive
infrastructure, the CLP is able to provide all services in a cost-effective and efficient manner. To achieve this
goal, the CLP has established strict Quality Control (QC) procedures and detailed documentation requirements.
Current CLP users include the USEPA Regions, States and Tribal governments, and other Federal agencies. CLP
users also are encouraged to review the Introduction to the Contract Laboratory Program document that contains
a general overview of the CLP, how it works, and how to access the program.
1.2.1 Key Players Within the CLP
In coordinating Superfund sampling efforts, the ASB is supported by the Sample Management Office
(SMO) contractor, Regional CLP Project Officers (CLP POs), Regional Sample Control Center
Coordinators (RSCCs), Site Assessment Managers (SAMs), On-scene/On-site Coordinators (OSCs), and
Remedial Project Managers (RPMs). Samplers may work directly with the RSCC, and/or an OSC from
the Site Support Personnel during a sampling event. See Table 1-1 for a brief description of the functions
performed by key participants (functions may vary by Region).
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Chapter 1 - Introduction to this Guide
Table 1-1. Participants in the CLP Sampling Process
Participants
Responsibilities
Analytical Services Branch
USEPA ASB directs the CLP from within the Office of Superfund Remediation and Technology
Innovation (OSRTI) in the Office of Solid Waste and Emergency Response (OSWER). ASB
responsibilities include:
• Development of the Statements of Work (SOWs) that define required analytical methods
(including QC, detection/quantitation limits, and holding times) for the analytical services
procured under the CLP;
• Development and implementation of policies and budgets for Superfund analytical
operations;
• Development of information management policies and products for analytical data;
• Management of SMO and Quality Assurance Technical Support (QATS) contracts;
• National administration, evaluation, and management of the CLP; and
• Direction of CLP Quality Assurance (QA) activities in coordination with overall OSWER
QA activities.
To obtain the most current ASB contact list, refer to the following Web site:
http://www.epa.qov/superfund/proqrams/clp/contacts.htmtfASB
CLP Sample Management Office
The contractor-operated SMO provides necessary management, operations, and administrative
support to the CLP. SMO receives Regional analytical requests, coordinates and schedules
sample analyses, and tracks sample shipments. SMO also receives and checks data for
completeness and compliance, processes laboratory invoices, and maintains a repository of
sampling records and program data.
CLP Contract Laboratories
The contractor-operated laboratories within CLP provide necessary analytical services for the
isolation, detection, and quantitation of the CLP's target compounds and analytes. To obtain the
most current list of CLP Contract Laboratories, refer to the following Web site:
http://www.epa.qov/superfund/proqrams/clp/download/lablist.pdf
Regional CLP Project Officer
The CLP PO monitors the technical performance of the contract laboratories in each Region.
The CLP PO works closely with ASB Program Managers to identify and resolve laboratory
technical issues, and leads laboratory on-site evaluations. To obtain the most current CLP PO
contact list, refer to the following Web site:
http://www.epa.qov/superfund/proqrams/clp/reqlist.htm
Regional Sample Control Center
Coordinator
In most Regions, the RSCC coordinates sampling efforts and serves as the central point-of-
contact for sampling questions and problems. The RSCC works with SMO to schedule sample
shipments to laboratories. In addition, the RSCC's activities may include: informing SMO of
sample shipment, cancellations, special instructions, and sampling issues. To obtain the most
current RSCC contact list, refer to the following Web site:
http://www.epa.qov/superfund/proqrams/clp/reqlist.htm
Site Support Personnel
The Site Support Personnel consists of the USEPA personnel responsible for developing the
Quality Assurance Project Plan (QAPP) and Sampling Plan for the sampling episode at the site,
such as the sampling team, Quality Assurance personnel, OSC, SAM, and Remedial Project
Manager (RPM). In most Regions, the Site Support Personnel develops Standard Operating
Procedures (SOPs) for field sampling and related procedures, and assists sampling teams in
following those SOPs. The sampling team determines what type(s) of CLP services will be
required for a particular sampling event. The Site Support Personnel reviews Sampling Analysis
Plans (SAPs) prepared by sampling teams and oversees sampling teams in the field.
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Chapter 1 - Introduction to this Guide
1.3 Overview of the Sampling Process
Once USEPA has determined that physical, chemical, and/or
biological testing of a site is necessary, samples of material from the
site area must be collected. The type of material that must be
collected and the analytical method to be used depends upon the
physical location of the site, detection level(s), site history (previous
sampling), and known or unknown conditions and contaminants. The
sampling process includes carefully planned and consistently applied
procedures that produce accurate and legally defensible data. The
sampling team should consider the procedures and plans presented in
this guide as minimum sampling process guidelines to maintain
At-a-Glance:
Overview of the Sampling Process
•/ Procedures must be consistent.
•S Analytical data must be accurate and
defensible.
•S Procedures must meet minimum
requirements.
sample integrity and identity. Samples should be collected according to the approved project and site-specific
QAPP and SAP. This document does not define specific sampling procedures because specific sampling protocols
depend on individual site conditions, Regional requirements, and acceptance and performance criteria. Since
Regions may have their own specific requirements for individual sampling programs, they are responsible for
generating Region-specific sampling SOPs.
1.3.1 Procedures Must Be Consistent
The purpose of sampling is to collect representative portions from a suspected contaminated site. Sample
collection is critical to determining the presence, type, concentration, and extent of environmental
contamination by hazardous substances; thus it is a crucial part of every sampling and environmental
testing effort. Sampling procedures must be consistently written and followed to mitigate risk of error and
the expense of re-sampling.
Failure to follow proper sampling and shipping procedures could result in samples that are contaminated,
broken, mislabeled, lost during shipping, or unusable because of a missed holding time. If procedures are
inconsistently or improperly followed, any resultant analytical data may be inaccurate and may not be
defensible in a court of law.
If re-sampling is needed due to improper sampling, the sampling team may incur the cost.
1.3.2 Analytical Data Must Be Accurate and Defensible
The data gathered during sampling activities helps to accurately characterize contaminated waste sites so
that the impact on human health and the environment can be properly evaluated. Acquiring accurate and
defensible data that will be accepted in a court of law is the CLP's primary objective; therefore, the
sampler must collect samples according to strict sampling procedures, plans, and guidelines. USEPA and
many other Federal agencies use data resulting from analytical testing of samples to:
• Determine if a site is contaminated with organic and/or inorganic compounds
• Identify pollution sources and Potentially Responsible Parties (PRPs)
• Validate remedial design methodologies
• Assess response and remedial priorities
• Assess risk to human health and the environment
• Determine appropriate cleanup actions
• Determine cleanup achievements
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Chapter 1 - Introduction to this Guide
1.3.3 Sampling Procedures and Guidelines Must Meet Minimum Requirements
It is imperative that samplers be aware of the minimum CLP and Regional requirements that directly
impact and define how a sampling event will take place. It is important to note that the procedures and
guidelines set forth in this document are considered minimum CLP requirements. Samplers should
reference the following sections within this document that specifically address important requirements
that must be met for a successful sampling event:
• Section 1.4.3 CLP Documentation Requirements
• Section 2.4.1 Request Scheduling of Analysis, SMO-assigned CLP Case Numbers, CLP Sample
Numbers, and Laboratory Contact Information
• Section 2.7 Comply with Transportation and Shipping Requirements
• Section 2.8 Provide Shipment Notification
• Section 3.1 Collect Samples
• Section 3.2 Complete Documentation
1.4 Overview of Sampling Documentation Requirements
The sampler must properly document samples collected for
analysis in order to uniquely identify each sample and ensure
adequate chain-of-custody procedures. When collecting samples,
the sampler should always keep in mind that any samples
collected may be used in future litigation. This is especially
important when samples are from privately owned property. If
sampling on privately owned property, samplers should also
provide the property owner with a receipt for samples collected
and removed from that owner's property. Samplers may also be
required by a Region to use a sample label, sample tag, or field
operations records documenting information such as daily
activities, equipment and materials used, personnel involved, site
security, etc. These types of documentation help ensure proper
sample identification and provide additional chain-of-custody
records.
The documentation required by a Region for a sampling event is
outlined in project plans such as the QAPP, SAP, and Field
Sampling Plan (FSP).
At a Glance:
Overview of the Sampling Document
Requirements
•S Must use FORMS II Lite or Scribe to create
sample documentation. Analytical data must
be accurate and defensible.
•S CLP documentation requirements:
- CLP Sample number
- SMO-assigned CLP Case number
- Traffic Report/Chain of Custody
(TR/COC) record
- Sample labels
- Sample tags
- Custody seals
- Field operation records
Under no circumstances should the site name appear on any documentation that is sent to the laboratory
(for the CLP).
The two sampling documentation software tools prescribed and used by the CLP are: Field Operations Records
Management System II Lite (FORMS II Lite) and Scribe.
1.4.1 FORMS II Lite
In an effort to automate sample documentation in the field, ASB has developed a stand-alone, Windows-
based software application that samplers can use to automatically create and generate sample
documentation. The FORMS II Lite software allows users to enter information prior to and during
sampling events. It allows users to multi-task and electronically create, edit, and print documentation
associated with sampling activities. Users can customize data entry screens throughout the entire
documentation process. Users can also customize the format and content of sample labels based on
specific requirements.
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Chapter 1 - Introduction to this Guide
The program simplifies and accelerates the tedious manual sample documentation process by reducing
the generation of handwritten documents by almost 70%. The FORMS II Lite software enables samplers
to:
• Augment CLP-provided Sample numbers or manually assign their own unique, project-specific non-
CLP Sample numbers
• Input the SMO-assigned CLP Case Number into the appropriate field
• Create sample labels, sample tags, TR/COC Records, Sample Weight forms, and receipts for samples
taken from a site
• Track samples from the field to the laboratory
• Electronically capture sample information into databases
• Export electronic data as a database format (.dbf) file, text (.txt), or extensible Markup Language
(.xml) file
For assistance with obtaining or using the FORMS II Lite software, please contact the FORMS II Lite
Help Desk at 703-818-4200 from 9:00 AM - 5:00 PM Eastern Time (ET). For additional information
regarding FORMS II Lite use and training, please refer to the following Web site:
http://www.epa.qov/superfund/proqrams/clp/f2lite.htm
1.4.2 Scribe
In an effort to automate sample documentation in the field, the USEPA Environmental Response Team
(ERT) has developed a stand-alone, Windows-based desktop application that samplers can use to
automatically create and generate sample documentation. The Scribe software allows users to enter
information prior to and during sampling events. It allows users to multi-task and electronically create,
edit, and print documentation associated with sampling activities. Users can customize data entry screens
throughout the entire documentation process. Users can also customize the format and content of sample
labels based on specific requirements.
The Scribe application simplifies and accelerates the tedious manual sample documentation process by
reducing the generation of handwritten documents. Scribe enables samplers to:
• Augment CLP-provided Sample numbers or manually assign their own unique, project-specific non-
CLP Sample numbers
• Input the SMO-assigned CLP Case Number into the appropriate field
• Electronically capture sample information into databases
• Create sample labels, sample tags, COC Records, and receipts for samples taken from a site
• Track samples from the field to the laboratory
• Electronically capture laboratory results, property details and sample location details
• Export electronic data as a database format (.mdb) file, text (.txt), or extensible Markup Language
(.xml) file
The Scribe CLP Analysis Codes provided in Appendix H may cause a delay in processing at the CLP
laboratories based on interpretation.
Samplers are advised to use the analysis codes found in Appendix G: FORMS II Lite
Analysis Codes for CLP analysis.
Scribe users should contact the ERT Software Support Help Desk for assistance in adding the custom
analysis onto Scribe. For assistance with obtaining or using Scribe software, please contact the ERT
Software Support Help Desk at 800-999-6990. For additional information regarding Scribe use and
training materials, please refer to the following Web site:
http://www.epaosc.orq/Scribe
1.4.3 CLP Documentation Requirements
Samplers must:
1) Record the CLP Sample Number and the SMO-assigned CLP Case Number on each sample bottle
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Chapter 1 - Introduction to this Guide
2) Complete the Traffic Report/Chain of Custody (TR/COC) record using the FORMS II Lite or Scribe
software, making sure to indicate on the TR/COC record if the samples require the use of a Modified
Analysis
3) Complete and attach sample labels
4) Complete and attach sample tags to meet Regional requirements (if applicable)
5) Complete and attach custody seals to meet Regional requirements
6) Complete field operations records, as necessary
Please contact your RSCC (see Table 1-1) for information regarding CLP Sample numbers, SMO-
assigned CLP Case numbers, TR/COC records, and chain of custody seals for sampling events.
1.4.3.1 CLP Sample Number
A CLP Sample Number is unique per sampling location, is used to identify and track samples
throughout the sampling and analytical processes, and is recorded on many types of sampling
documentation (e.g., TR/COC Records, sample labels, and sample tags). CLP Sample
Numbers are provided to samplers by their RSCC or SMO. The CLP Sample Number should
not contain the letters "I," "O," "U," and "V."
Samplers must contact their RSCC (or designee) to obtain CLP Sample numbers for their
sampling event. Samplers must correctly assign the CLP Sample numbers to the appropriate
sample bottle or container. Please refer to Section 3.2.1 for more detailed information
regarding the use of CLP Sample Numbers.
Contact the RSCC with any questions regarding the assignment of CLP sample and
SMO-assigned Case numbers.
1.4.3.2 SMO-assigned CLP Case Number
SMO-assigned CLP Case numbers are used to track groups of samples throughout the
sampling and analytical processes and are recorded on many types of sampling documentation
(e.g., TR/COC records, sample labels, and/or sample tags). Samplers must correctly assign the
SMO-assigned CLP Case number to the appropriate sample bottle or container. To obtain a
SMO-assigned CLP Case number, samplers may contact their RSCC (or designee) to obtain
their laboratory assignment notification or they may be provided by SMO.
1.4.3.3 Laboratory Assignment
Samplers are responsible for shipping samples to the appropriate SMO-assigned laboratory for
analysis. Samplers may contact their RSCC (or designee) to obtain their laboratory assignment
notification or they may be provided by SMO.
1.4.3.4 TR/COC Record
The TR/COC record is used as physical evidence of sample custody and functions as a
permanent record of each sample collected.
Per CLP documentation requirements, each cooler must contain a TR/COC record that lists all
the samples contained therein.
1.4.3.5 Chain-of-Custody Seals
A chain-of-custody seal is any adhesive label or tape that can be used to seal a sample bottle,
container, plastic bag, or shipping cooler such that if it is opened or tampered with, the seal
will be broken. Custody seals must be placed on each sample bottle, container, or bag (as
appropriate) and each shipping cooler or container. The custody seal is an excellent means of
maintaining a record of chain-of-custody, as well as guarding against possible sample
contamination or tampering during shipping.
1.4.3.6 Sample Labels
A sample label is a sticker attached to a sample bottle or container that contains a field sample
or QC sample. Sample labels are affixed to each sample container as samples are collected in
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Chapter 1 - Introduction to this Guide
the field or affixed prior to going in the field. A sample label must contain, at a minimum, a
CLP Sample number so that they can be associated with, and listed on, the associated
TR/COC record. The sample label should also include the required analysis, Case number, and
preservative used (to eliminate confusion at the laboratory). Samplers should refer to their
project plans for Region-specific sample label requirements.
1.4.3.7 Sample Tags
A sample tag identifies a sample bottle or container that contains a sample. The tag also
provides specific analytical direction and proof that a sample existed. To support the use of
sample data in potential enforcement actions, samples with other than in situ measurements
(e.g., pH, temperature, conductivity) can be identified with a sample tag. A CLP Sample
number and SMO-assigned CLP Case number must be recorded on a sample tag to indicate
that the sample container comprises the whole sample in the case where there is just one
container of sample, or part of the indicated sample in the case of multiple containers of
sample. Samplers should refer to their project plans for Region-specific sample tag
requirements.
1.4.3.8 Field Operation Records
Samplers should maintain complete, accurate, and legible field operations records as they
perform a sampling activity. The following records are included: field logbooks; Corrective
Action reports; Sampling trip reports; supplemental standardized forms; logs; and records such
as maps or photographs that document each step of the work performed in the field. Samplers
should refer to their project plans for Region-specific field operations record requirements.
These records are very important tools because they are considered part of the official project
file when legal issues arise.
1.4.3.9 Weight Logs
A sample weight log identifies the tared, sample and final weights per bottle for VOA
samples. In order to support Method 503 5A for VOAs, samplers should enter tared and final
weights per bottle in the CLP Sample Weight Log.
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Chapter 2 - Pre-field Activities
2.0 PRE-FIELD ACTIVITIES
This chapter provides instructions for completing the suggested pre-
field activities that samplers could complete prior to performing
sampling activities. These important pre-field activities will save
time and help the sampler to better prepare for the sampling event.
Samplers should be aware of issues that routinely arise during the
sampling process so that they can avoid making the same mistakes or
having the same problems that could adversely affect their sampling
event. Samplers are also expected to review all pertinent project
plans and meet both CLP and Regional requirements that directly
impact the structure and purpose of a sampling event.
The project plans provide information such as the types and numbers
of samples to be collected, the analytical methods to be used based
on the desired level of quantitation, and the necessary equipment and
supplies. The plans also describe the sampling method which may
require different specific sample volumes/masses, containers,
preservation, shipping, and handling to maintain the integrity of the
samples without degradation or contamination.
At a Glance:
Pre-field Activities
v' Prepare for and communicate during a
sampling event.
v' Review project plans containing
Regional requirements.
v' Plan to meet documentation
requirements.
v' Obtain any necessary permits, licenses,
and clearances.
v' Identify and obtain sampling materials.
•^ Comply with transportation and
shipping requirements.
•S Provide shipment notification.
•S Perform Readiness Review/Run-
through.
In addition to reviewing project plans, samplers should determine if the sampling site is privately or publicly
owned and obtain the necessary permission to access the sampling site. If the site is privately owned, samplers
should make sure to have receipts available to provide to the owner for all samples collected and removed from the
property. Samplers must also prepare to identify and obtain sampling materials, prepare to meet documentation
requirements by obtaining and learning to use the required software, comply with transportation and shipping
requirements, and perform a readiness review/dry run of the sampling process.
2.1 Prepare for a Sampling Event
Samplers must prepare to meet CLP and Regional requirements for a sampling event, appropriately use the CLP
Sample number and SMO-assigned CLP Case number, complete the TR/COC record using the FORMS II Lite or
Scribe software, and complete and attach the custody seal(s). It is very important that the sampler include the
correct CLP Sample number on each sample. It is also imperative that the TR/COC record be accurately
completed and submitted with the sample(s). Finally, the sampler must accurately and legibly complete and attach
a custody seal to each sample container, or plastic sample bag (as appropriate), and each shipping cooler or
container.
However, meeting the sampling requirements requires more than just the proper application of a CLP Sample
number on each sample, completion of the TR/COC record, and use of a custody seal. The actual collection of
samples, packaging, and shipping of those samples are equally important to a successful sampling event.
For example, if a sampler collects insufficient volume of a sample, the laboratory may not be able to perform the
requested analysis. Insufficient sample volumes may also result in a laboratory being unable to perform laboratory
quality control, such as Matrix Spike (MS), Matrix Spike Duplicate (MSD), and Duplicates sample analysis.
Additionally, if the laboratory receives a sample that is either unpreserved or the sample pH is outside of the
required range, the sample cannot be properly analyzed.
Unfortunately, improper shipping and labeling processes and procedures often result in:
• Samples being shipped to the wrong laboratory
• Broken or empty samples being received at the laboratory
• Custody seals or sealant tape that is missing or broken on sample bottles, containers, plastic bags, or shipping
coolers shipped to the laboratories
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Chapter 2 - Pre-field Activities
The importance of completing the paperwork associated with a sampling event cannot be overemphasized.
Samplers must make a conscientious effort to accurately complete the TR/COC record since this is the main
document used to derive vital information about a particular sample. The person completing a TR/COC record
must be careful to avoid errors, such as the appropriate sample(s) not being listed, or the wrong samples being
listed. In an effort to eliminate such errors and the confusion that can be associated with handwritten TR/COC
records, samplers must use either the FORMS II Lite or Scribe software to complete the TR/COC record and other
associated sampling documentation.
It is extremely important that QC samples, including field sample duplicates, field samples for Matrix Spike and
Matrix Spike Duplicate analyses, and Proficiency Testing (PT) samples, also known as Performance Evaluation
(PE) samples, be designated and labeled per Regional guidance by samplers in the field. Mislabeling of QC
samples can result in improper and/or inaccurate analysis of a sample at the laboratory.
2.2 Communicate During a Sampling Event
Communication is a key element in planning, administrating, and conducting a sampling event. It is extremely
important that all parties involved in a sampling event be in contact throughout the sampling process. The
procedures and recommendations outlined in this guide are based on more than 20 years of experience. It has been
demonstrated that approximately 50% of all sampling efforts have been negatively affected by incorrect sampling
procedures and poor communication among participants.
The key elements of communication for a sampling event include the relationship between the RSCC, SMO, the
samplers in the field, and the laboratories who will be accepting the samples. For instance, the samplers must
contact the RSCC to start the process for setting up a sampling event. The RSCC will in turn contact SMO who
will schedule the sampling event, establish laboratory availability, and arrange for the laboratory to accept
projected samples. For MAs requesting tissue analysis, it is also important to notify the laboratory if they should
be expecting whole fish, fish fillet or other types of tissues for analysis. After scheduling, SMO will communicate
the laboratory assignment to the Region and possibly the sampler.
SMO provides SMO-assigned CLP Case and CLP Sample Numbers in time for the sampling event. SMO also
schedules a laboratory and makes sure the laboratory will not have any capacity problems. Communication is also
important because if there is a change in the sampling event due to a cancellation or an increase or decrease in the
number of samples that will be sent to the laboratory, the sampler can contact the RSCC who can work with SMO
to remedy potential capacity, availability, or overbooking problems.
2.3 Review Project Plans Containing Regional Requirements
In addition to meeting CLP requirements, the sample collection process must fulfill numerous Regional
requirements. These requirements are determined by a variety of factors that affect how samples should be
collected for an individual sampling event. These factors include:
• The type of samples being collected (organic/inorganic, water, soil/sediment, etc.)
• The method by which the samples will be analyzed
• The acceptance or performance criteria [i.e., Data Quality Objectives (DQOs)]
• The type of data needed
The QAPP for each sampling project is written to meet requirements outlined in the documents EPA Requirements
for Quality Assurance Project Plans (QA/R-5), EPA Guidance on Quality Assurance Project Plans (G-5), and
Regional QAPP preparation documents. The QAPP is prepared in advance of field activities and is used by
samplers to develop any subsequent plans such as the SAP or the FSP. Samplers should review the QAPP and any
subsequent project plans for information outlining the basic components of a sampling activity. QAPP and project
plans should be finalized and approved by appropriate Regional QA personnel, the OSC, SAM, or the RPM before
providing them to the sampling team. This should be done prior to the start of field activities. Appendix A explains
the functions within a sampling project (as these functions relate to a sampling event) and the elements of that
function as described in a typical QAPP. Copies of all project plans and relevant SOPs should be maintained in the
field for the duration of the sampling project.
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Chapter 2 - Pre-field Activities
2.4 Plan to Meet Documentation Requirements
Sampling events require a variety of accurate and complete ^^^^^^^^^^^^_^^^^^^^^^^^^_
documentation. Samplers should review their project plans At a Qjance.
to determine the types of documentation that must be Pian to meet documentation requirements.
completed for a sampling project and to ensure that the
appropriate documentation will be on-hand in the field. The ^ Re1uest SMO-assigned CLP Case and CLP
CLP documentation requirements include the CLP Sample Sample Numbers.
Number, the SMO-assigned CLP Case Number, the ^ Prepare sample cooler return documentation.
TR/COC Record, sample labels, custody seals, and field ^ Prepare to use the FORMS II Lite or Scribe
operations records (as necessary). Samplers need to request software.
SMO-assigned CLP Case and CLP Sample Numbers for
each sampling event prior to starting field activities. Samplers also need to make sure that the correct TR/COC
Records (Organic TR/COC Record for organic analysis or Inorganic TR/COC Record for inorganic analysis) are
being used within the FORMS II Lite or Scribe software. Finally, samplers should be prepared to complete the
appropriate shipping cooler return documentation.
Samplers are required to use the FORMS II Lite or Scribe software to prepare and submit sampling project
documentation and maintain sample chain-of-custody. Samplers must have access to FORMS II Lite or Scribe
generated TR/COC Records at sampling events. FORMS II Lite or Scribe software users must be familiar with all
emergency backup procedures that should be followed in the event of a system failure. In the event of a system
crash, samplers must have backup hardcopies of FORMS II Lite or Scribe TR/COC Records. For information
regarding emergency backup procedures, please refer to the following Web site:
http://www.epa.qov/superfund/proqrams/clp/trcoc.htm
For assistance while using the FORMS II Lite software, please contact the FORMS II Lite Help Desk at 703-818-
4200 from 9:00 AM - 5:00 PM ET.
For assistance while using the Scribe software, please contact the ERT Software Support Help Desk at 800-999-
6990 from 9:00 AM - 5:00 PM ET. Refer to the following web site for additional information on the use and
training of Scribe:
http://www.epaosc.orq/Scribe
2.4.1 Request Scheduling of Analysis, SMO-assigned CLP Case Numbers, CLP
Sample Numbers, and Laboratory Contact Information
SMO-assigned CLP Case Numbers are assigned based on a request for CLP Routine Analytical Services
(RAS), which is processed though the RSCC (or designee). The sampler must request the RSCC to
schedule CLP RAS analysis. The sampler should specify the number of samples, analyses, etc., being
shipped each week when requesting the RSCC to schedule CLP RAS analyses. The CLP does have the
capacity to schedule sampling on an emergency basis, however the sampler must contact the RSCC (or
designee) to obtain details regarding how to handle such a situation. When scheduling a sampling event
that will last for more than one week, it is recommended that the sampler contact the RSCC (or designee)
on a weekly basis to provide updates. This contact between the sampler, the RSCC (or designee), and
SMO is very important because it will ensure better availability of laboratory capacity.
In addition to SMO-assigned CLP Case and CLP Sample numbers, samplers should make sure to have
accurate laboratory contact information, such as:
• Laboratory name
• Laboratory address
• Contact name
• Laboratory phone number
This information which is provided on the Regional Lab Assignment Notification Form is used for both
TR/COC records and chain-of-custody documentation and shipping paperwork such as address labels and
airbills.
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Chapter 2 - Pre-field Activities
The SMO-assigned CLP Case number is used to track groups of samples throughout the sampling and
analytical processes. Samplers must correctly indicate the assigned Case number on the appropriate
sample bottle or container.
The RSCC (or designee) provides the CLP Case numbers and Sample numbers for each
sampling event to samplers. Once the CLP Sample numbers have been provided to the
sampler, the sampler can use FORMS II Lite or Scribe to print them onto sample labels.
A CLP Sample number is defined as a number that is unique per sampling location and identifies each
CLP sample (see Section 1.4.3.1). Since samples must be identified per analytical program (either organic
or inorganic), there are two types of TR/COC Records and two letter codes to denote organic vs.
inorganic analysis.
A CLP sample is defined as one discrete portion of material to be analyzed that is contained at one
concentration level, from one station location for each individual or set of analyses ~ provided the
analyses are all requested for the same CLP analytical service (i.e., organic or inorganic), and identified
by a unique Sample number.
When samples are collected from several station locations to form a composite sample, the
sample should be assigned either a number from one of the station locations used during
collection, or a unique number that represents the composite sample, for tracking purposes. The
numbering scheme used internally at a sampling event for identifying composite samples
should also be documented appropriately (e.g., in the field logs).
Organic CLP Sample numbers begin with the Regional letter code, followed by four letters and/or
numbers. Inorganic CLP Sample numbers begin with "M" followed by the Regional letter code and then
four letters and/or numbers. See Table 2-1 for Region and letter codes for each sample type (i.e., organic
or inorganic).
Table 2-1. CLP Sample Number Letter Codes
Region
1
2
3
4
5
6
7
8
9
10
Letter Code
Organic
A
B
C
D
E
F
G
H
Y
J
Inorganic
MA
MB
MC
MD
ME
MF
MG
MH
MY
MJ
According to CLP guidelines, each individual inorganic water sample may be analyzed for total metals or
filtered metals, but not both. Therefore, water samples collected for total metal and filtered metal analyses
from the same sampling location must be assigned separate (unique) CLP Sample numbers. A sampler
can use the same CLP Sample Number for an inorganic soil or water sample collected for total metals,
mercury and cyanide analyses.
Organic soil and water samples may be collected for analysis under the SOM01.X SOW to detect:
• Aroclors
• Semivolatile Organic Analytes (SVGAs)
• SVGA Selective Ion Monitoring (SIM)
• Pesticides
• Volatile Organic Analytes (VOAs)
• Trace Volatile Organic Analytes (Trace VOAs)
• Trace VGA SIM
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January 2011
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Chapter 2 - Pre-field Activities
Inorganic soil and water samples may be collected for analysis under the ISM01.X SOW to detect:
• Cyanide using Distillation/Colorimetry
• Metals using Inductively Coupled Plasma-Atomic Emission Spectroscopy (ICP-AES), Inductively
Coupled Plasma-Mass Spectrometry (ICP-MS)
• Mercury using Cold Vapor Atomic Absorption (CVAA)
Inorganic wipes and air filter samples may be collected for metals using ICP-AES under ISM01.X
SOW.
2.4.2 Prepare Sample Cooler Return Documentation
CLP laboratories must routinely return sample shipping coolers to the appropriate sampling office within
14 calendar days following receipt of shipment from the sampler. For sample coolers to be returned, the
sampler must complete the appropriate cooler documentation and work with Regions and government
agencies to provide a cost-effective mechanism for laboratories to return the empty coolers to the
appropriate sampling office. The sampling cooler return documentation should be prepared in advance
and provided to samplers before field activities begin. The sampler (not the CLP laboratory) is
responsible for paying for the return of the cooler and should also include shipping airbills bearing
the sampler's account number, as well as a return address, to allow for cooler return.
To maintain consistency among cooler transportation programs, samplers should:
• Minimize the use of multiple transportation carriers to avoid confusion
• Use multiple-copy labels so the laboratory and the sampling team can each retain a copy for their
records
• Prepare labels in advance so that the laboratory can simply affix a completed shipping label on the
cooler
• Include third-party billing information (i.e., their shipping account number) on labels so the
laboratory will not be billed by the transportation carrier
• Confirm that the laboratory knows which transportation carrier to use
• Include the SMO-assigned CLP Case Number on return information
2.5 Obtain Municipal Permits, Licenses,
and Clearances
Obtain permits, licenses, and clearances.
Before starting a sampling event, samplers must make sure to ^ Request access to County, State, Tribal,
obtain the proper municipal permits, accesses to the property, military, and/or Federal property.
and any government clearances, if required. The sampler must ^ Contact private property owner(s).
also contact any appropriate utility companies to ascertain where •/ Contact utility companies.
any underground pipes, cables, etc., may be located. ^^^^^^^^^^^^^^^^^^^^_
2.5.1 Request Access to County, State, Tribal, Military, and/or Federal Property
Proper access to perform sampling activities is important not only for legal reasons, but also to eliminate
delays in work and possible refusal to allow sampling to take place. It is crucial that the appropriate
permits, licenses, and clearances be secured to obtain access for sampling activities that will be performed
on County, State, Tribal, military, and/or Federal property. The sampler must contact the appropriate
government offices or personnel well in advance to determine what kinds of approval are required. Pre-
approval may be required for specific types of sample collection such as drilling or excavation. For
example, drilling on a military base requires pre-approval. Base security may require clearances for all
members of the sampling team, including subcontractors. This process may take two or more days.
If arrangements are not made in advance, the team may not be allowed to enter the site until their
clearances are processed and the team has been approved to drill. As a result, the sampling schedule is
delayed, costing extra time and money.
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Chapter 2 - Pre-field Activities
2.5.2 Contact Private Property Owners
The sampler must obtain written permission from the private property owner(s) before sampling on their
property, even if verbal permission has been granted. It is recommended that samplers obtain verbal
permission prior to their arrival at the sampling location, but written permission can be obtained on the
day of sampling. If a property owner refuses to grant access to their property, it may be necessary for
sampling participants to contact the appropriate authorities for assistance.
2.5.3 Contact Utility Companies
The sampler should contact local utility companies (e.g., power, phone, gas, cable, sanitation, etc.) at
least one week prior to the sampling event to have underground cables, lines, and pipes flagged and
marked. This is required by law. A national one-call directory can be found at:
http://www.call811 .com.
This will eliminate potential safety hazards and service disruption. For example, soil sampling in a
residential area may require digging below the soil's surface. It is very important to know where utility
lines and pipes are located so that samplers do not hit live electrical wires or rupture gas lines. Samplers
should follow Regional or other appropriate program procedures for the procurement of such services.
The utility service(s) disruption dates should be confirmed at least two days prior to sampling activities.
Pre-payment of survey fees to local utility companies may be required.
2.6 Identify and Obtain Sampling Materials
Identify and obtain sampling materials.
Samplers must be prepared for a sampling project with the , Procure appropnate equipment and
appropriate sampling materials (equipment, supplies, sample supplies
containers, packing materials, and shipping materials). The j procure sample containers
equipment and supplies must be properly cleaned, calibrated, and ^ Procure shipping supplies.
tested as necessary to meet the needs of the sampling project.
2.6.1 Procure Appropriate Equipment and Supplies
Each sampling event requires the procurement of equipment and materials to collect, document, identify,
pack, and ship samples. The proper field sampling equipment is vital to a successful sample collection.
Regional or other samplers should obtain, and arrange in advance, all of the equipment and supplies
required for each sampling event. Samplers should review the project plans to verify that the proper
equipment is being used for sample collection.
At a minimum, the following materials are generally required during a sampling event:
• Sample storage containers
• Packing material
• Sample containers
• Shipping containers
• Access to the FORMS II Lite or Scribe software for creating sample labels, stickers, tags, and
TR/COC Records
• Custody seals
• Sampling equipment such as bowls, augers, pumps, etc
Sampling events may also require specific items such as:
• Cooler temperature blanks
• Trip blanks for VOA analysis
• Preservation supplies (e.g., ice or acid)
• Specially prepared sample vials (e.g., for SW-846 Method 5035A)
• Utensils or equipment in handling tissue samples requested by modified analysis
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Chapter 2 - Pre-field Activities
2.6.2 Procure Sample Containers
The analytical protocol(s) to be used for sample analysis often requires the use of a particular type of
sample container. The type of container also may depend on the sample matrix and analysis. It is
recommended that samplers use borosilicate glass containers, which are inert to most materials, when
sampling for pesticides and/or other organics. Conventional polyethylene is recommended when
sampling for metals because of the lower cost and absorption rate of metal ions.
Using the wrong container may result in breakage, gathering of an insufficient volume needed to perform
sample analysis, or the container material may interfere with the analysis. Therefore, samplers should
identify and use the correct sample containers for each sampling event.
Have extra containers readily available for each sampling event in case of breakage, loss, or
contamination.
Containers procured for a sampling event are usually pre-cleaned and shipped ready for use from the
manufacturer to the sampling site. Regardless of the type of container used, samplers must ensure that the
containers have been analyzed or certified clean to levels below concern for the project. These containers
must meet the USEPA container type specifications listed in Table 2-2.
Samplers should document the lot numbers for every lot of cleaned containers used for each
project and maintain corresponding certificates of analysis on file and available upon request.
Table 2-2. Sample Container Type Specifications
Reference
Number
1
2
3
4
5
6
1
8
9
Container Type
40 mL amber glass vial, 24
mm neck finish.
1 L high density polyethylene,
cylinder-round bottle, 28 mm
neck finish.
8 oz short, wide mouth,
straight- sided, glass jar, 70
mm neck finish.
4 oz (120 mL) tall, wide
mouth, straight- sided, glass
jar, 48 mm neck finish.
1 L amber round glass bottle,
33 mm pour-out neck finish.
500 mL high density
polyethylene, cylinder-round
bottle, 28 mm neck finish.
Coring tool used as a transport
device (e.g., 5 g Sampler).
250 mL high density
polyethylene, cylinder-round
bottle, 28 mm neck finish.
1 qt polymer zip-top bag
Specifications
Closure
Polypropylene or phenolic, open-top
screw-cap, 15 cm opening, 24-400
size.
Polyethylene cap, ribbed, 28-410
size; F217 polyethylene liner.
Polypropylene or phenolic cap, 70-
400 size; 0.015 in. PTFE liner.
Polypropylene or phenolic cap, 48-
400 size; 0.015 in. PTFE liner.
Polypropylene or phenolic cap, 33-
430 size; 0.015 in. PTFE liner.
Polypropylene cap, ribbed, 28-410
size; F217 polyethylene liner.
Has built-in closing mechanism.
N/A
Has built-in closing mechanism.
Septum
24 mm disc of 0.005 in.
Porytetrafiuoroethylene
(PTFE) bonded to 0.120 in.
silicone for a total thickness
of 0.125 in.
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
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Chapter 2 - Pre-field Activities
Table 2-2. Sample Container Type Specifications
Reference
Number
10
11
Container Type
Filter cassette used as
transport device
Heavy duty aluminum foil
Specifications
Closure
N/A
N/A
Septum
N/A
N/A
The information contained in this table is also cross-referenced in the sample collection parameters
discussed in Chapter 3. The container Reference Numbers are used in Tables 3-2 to 3-5 under the
Containers column. For example, samples collected for low-level soil VOA analysis using SW-846
Method 503 5A may require the sampler to use pre-prepared, tared closed-system purge-and-trap vials
with a preservative (refer to Appendix B). Refer to the Regional QAPP and Appendix D for additional
references.
2.6.3 Procure Shipping Supplies
Samples should be correctly packaged into the appropriate shipping containers to reduce the risk of
breakage or leakage, and the shipping containers should be appropriately prepared for shipment. Before
heading into the field, samplers should refer to the appropriate project plans to determine the types of
samples that will be taken during the sampling project so that samplers will have the proper packaging
materials at the site for all pertinent sample container types and sample matrices.
0)
Samplers should also make sure to obtain the appropriate shipping paperwork (e.g., shipping forms
required by the delivery service).
The CLP strongly discourages the use of vermiculite and cat litter as sources for packing material.
These materials interfere with labeling and documentation and are difficult to remove from sample
containers and shipping containers.
2.7 Comply with Transportation and Shipping Requirements
Samplers are expected to review the applicable project plans to be aware of all State, Federal, Department of
Transportation (DOT), and International Air Transport Association (IATA) regulations governing environmental
and hazardous sample packaging. The person who ships the samples is responsible for being in compliance with
applicable packaging, labeling, and shipping requirements.
Samplers should request and receive USDA soil permits for soil samples shipped from outside the
continental United States, prior to shipping.
Additional information can be obtained on Hazardous Materials Safety Program regulations from the DOT's
Research and Special Programs Administration. Federal transportation regulations can be found in 49-CFR Parts
100-185, and are available on the Internet at:
http://www.phmsa.dot.qov/hazmat/reqs
2.8 Provide Shipment Notification
Some Regions may require that samplers notify their RSCC (or designee) when samples are shipped, and some
Regions allow samplers to contact SMO directly to provide shipment notification. It is recommended that samplers
contact the RSCC of sample origin to verify if such notification is necessary. If samplers are shipping samples
after 5:00 PM ET, samplers must notify the RSCC (or designee) and SMO by 8:00 AM ET on the following
business day.
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January 2011
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Chapter 2 - Pre-field Activities
For Saturday delivery at the laboratory, samplers MUST notify the RSCC (or designee) and SMO as
soon as possible so that SMO will receive the delivery information by 3:00 PM ET on the Friday prior
to delivery.
2.9 Perform Readiness Review/Dry Run
A readiness review/dry run is a test run of the proposed sampling event. This is a recommended practice since it
gives samplers a chance to check all plans, documentation software (i.e., FORMS II Lite or Scribe), and
equipment lists for accuracy and completeness prior to sampling activities. It also provides an opportunity to
consult with sampling team members to make sure all the elements are in place and everyone understands their
task before actually going out to the field. Sampling project managers should provide the readiness review or dry
run dates and schedules to samplers so that samplers can prepare accordingly.
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Chapter 3 - In-field Activities
3.0 IN-FIELD ACTIVITIES
This chapter addresses the in-field activities a sampler will focus on during a
sampling event such as determining the type of samples to be collected; At-a-Glance:
collecting the samples; meeting volume, preservation, and holding time In-field Activities
requirements; completing documentation; and packing and shipping samples. ^
When performing a sampling event, the sampler is expected to follow ^ Complete documentation
prescribed sampling techniques. The sampler should also be aware of any ^ Provide sample receipts
special sampling considerations, contamination issues, and sample ^ Procure shipping
compositing and mixing methods that could affect their sampling efforts. S Pack and ship samples
Please refer to Appendix D for more detailed information. ^^^^^^_^^^^^^_
Appropriate Regional guidance and procedures should be consulted for detailed sample collection,
preservation, handling and storing, equipment decontamination, and QA/QC procedures.
3.1 Collect Samples
CLP RAS are generally used to analyze samples from Superfund sites. The matrices can be water, soil, sediment,
filter, or wipe. Additional matrices requested under modified analysis may include oil, sludge, ash, biosolid or
tissue.
A CLP sample consists of all sample aliquots (portions), provided that the analyses are all requested from the same
CLP analytical program:
• for each individual or set of analytical analyses
• from one station location
• for one sample matrix
• at one concentration level
• for one laboratory
• for one analytical program
In some instances, a mixed-matrix sample may be collected which contains either a supernate (for a sediment/soil
sample) or a precipitate (for a water sample). In this event, samplers should consult their sampling plans and/or
discuss the required procedures with the RPM (or designee). In general, it is recommended that two individual
samples be collected by separating the aqueous layer from the solid/precipitate layer at the point of collection if
possible. If the phases or layers cannot be separated effectively in the field at the point of collection, arrangements
should be made to separate the layers under controlled conditions at the receiving laboratory. In this case,
additional sample numbers will be needed for the separate phases. They may be assigned two different sample IDs
(e.g., Sample IDs ABC124 and ABC125 for Sample ID ABC123), along with a note in the field sample log or
tracking system that the sample IDs are derived or related to the same sample ID, to ensure correct follow-up upon
receipt of results from the laboratory.
3.1.1 Determine Types of Samples to be Collected
Samplers may be required to take several types of samples or sample aliquots during a sampling event. They
should refer to their project plans to determine the types of samples or aliquots to be taken, the volumes needed of
each sample or aliquot, and the preservation needed for each sample. For an explanation of the various sample
types and the requirements for collecting and submitting each particular type, refer to Table 3-1.
January2011 19
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Chapter 3 - In-field Activities
Table 3-1. Sample Types and CLP Submission Requirements
Sample Type
Purpose
Collection1
CLP Sample Number
Field Duplicate
To check reproducibility of
laboratory and field procedures.
To indicate non-homogeneity.
Collect from areas that are known or suspected to be
contaminated.
Collect one sample per week or 10% (Regions may
vary) of all field samples per matrix, whichever is
greater.
Assign two separate (unique) CLP
Sample numbers (i.e., one number to the
field sample and one to the duplicate).
Submit blind to the laboratory.
Field Blank
To check cross-contamination
during sample collection,
preservation, and shipment, as
well as in the laboratory. Also to
check sample containers and
preservatives.
Collect for each group of samples of similar matrix
with the frequency specified in the QAPP and
Sampling Plan.
Organics - Use water (demonstrated to be free of the
contaminants of concern).
Inorganics - Use metal-free (deionized or distilled)
water or a single clean wipe or filter.
Assign separate CLP Sample numbers to
the field blanks.
Temperature
Blank
To provide an accurate
measurement of field sample
upon arrival to the laboratory.
Also to establish whether the
temperature range has been
maintained while in transit.
Collect for each shipping container with the
frequency specified in the QAPP and Sampling Plan.
Shipped together with samples from the
field to the laboratory.
Trip Blank
(Volatile
Organic
Analysis Only)
To check contamination of VOA
samples during handling, storage,
and shipment from field to
laboratory.
Prior to going into the field, prepare and seal one trip
blank sample per shipment per matrix. Trip blanks
should be matched with respect to matrix and
volume of the preservatives used. Before going into
the field prepare trip blank samples with the same
laboratory grade methanol and sodium bisulfate
solution or reagent water used for field sampling.
Carry each through the same sampling and handling
protocols used for field samples. Aqueous trip blank
samples should be prepared using water
demonstrated to be free of the contaminants of
concern (deionized water is appropriate).
Place one trip blank sample for each matrix in each
cooler used to ship VOA samples.
Assign separate CLP Sample numbers to
the trip blanks.
Equipment
Blank or
Rinsate Blank
To check field decontamination
procedures.
Collect when sampling equipment is decontaminated
and reused in the field or when a sample collection
vessel (bailer or beaker) will be used. Use blank
water (water demonstrated to be organic-free,
deionized or distilled for inorganics) and rinse water
into the sample containers.
Assign separate CLP Sample numbers to
the equipment blanks.
Matrix Spike
(MS) and
Matrix Spike
Duplicate
(MSD) (Organic
Analysis Only)
To check accuracy and precision
of organic analyses in specific
sample matrices.
Collect from areas that are known or suspected to be
contaminated. For smaller sampling events (i.e., 20
samples or less), MS/MSD additional volume should
be collected in the first round of sampling and
included in the first shipment of samples to the
laboratory.
Collect triple volume2 for aqueous samples and soil
VOA samples designated for MS/MSD analyses.
Collect double volume for soil samples requiring
SVOA, Pesticide, and/or Aroclor analysis and
MS/MSD. See Table 3-2 and Appendix B for VOA
collection volumes.
Assign the same CLP Sample number to
the field sample and the extra volume for
MS/MSD.
Identify the sample designated for
MS/MSD on the TR/COC record.
Matrix Spike
(MS) and
Duplicate
(Inorganic
Analysis Only)
To check accuracy and precision
of inorganic analyses in specific
sample matrices.
Collect from areas that are known or suspected to be
contaminated. For smaller sampling events (i.e., 20
samples or less), Matrix Spike and Duplicates should
be collected in the first round of sampling and
included in the first shipment of samples to the
laboratory.
Additional sample volume may be required for
inorganic analysis.3
Assign the same CLP Sample number to
the field sample and extra volume (if
collected).
Identify the sample(s) designated for
Matrix Spike and Duplicates on the
TR/COC record.
20
January 2011
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Chapter 3 - In-field Activities
Table 3-1. Sample Types and CLP Submission Requirements
Sample Type
Purpose
Collection1
CLP Sample Number
PE Samples
Specially-prepared QC samples
used to evaluate a laboratory's
analytical proficiency.
The PE samples contain analytes with concentrations
unknown to the laboratory. Designated Regional or
authorized personnel (depending on Regional policy)
arrange for Case-specific CLP PE samples to be
prepared and shipped by the QATS contractor. The
PE samples can be shipped to the site, or shipped per
Regional direction. QATS provides the appropriate
preparation instructions and chain-of-custody
materials.
Samplers must order PE samples and
ship them to the laboratory if required by
the Region.
Consult Regional or Project Manager Guidance for field QC sample frequencies; laboratory QC sample frequencies are generally fixed in the laboratory
subcontracts or specified in analytical methods.
2 An aqueous sample for SVGA analysis would require the field sampler to collect at least 2 L of field samples and at least 2 L each for the MS and MSD
samples for a total volume of 6 L. If Pesticide or Aroclor MS/MSD analyses are required for the same sample, an additional 6 L must be collected for each
analysis method. Collect additional volume for MS/MSD samples to allow for sufficient volume for these analyses in the event sample volume is lost as a
result of samples breaking, leaking, or laboratory accidents.
3 Double volume should be sent for inorganic aqueous MS and Duplicate samples to allow for sufficient volume for these analyses in the event sample
volume is lost as a result of samples breaking, leaking, re-extraction/redigestion, reanalysis, or laboratory accidents. Additional soil volume is not necessary
for inorganic samples.
3.1.1.1 Collect Field QC Samples
Field QC samples are designed to assess variability of the media being sampled and to detect
contamination and sampling error in the field. The types of field QC samples that are
generally collected include field duplicates and field blanks (such as equipment, trip, or rinse
blanks). Generally, field duplicate samples should remain "blind" to the laboratory (i.e., they
should have separate CLP Sample numbers).
3.1.1.2 Collect Laboratory QC Samples
A laboratory QC sample is an additional analysis of a field sample, as required by the
laboratory's contract. There are three types of laboratory QC samples:
• MS (for organic and inorganic samples)
• MSD (for organic samples only)
• Duplicates (for inorganic samples only)
Samplers should obtain Regional guidance regarding the collection of laboratory
QC samples (especially for organics analyses). These are not required for wipes
and air filter samples.
Samplers should select one sample per matrix per 20 samples as a "laboratory QC" sample.
Designated organic laboratory QC samples should be noted on the Organic TR/COC record.
Designated inorganic laboratory QC samples should be noted on the Inorganic TR/COC
record. The sample(s) designated for laboratory QC should be noted in both "QC Type"
column and the "Sample(s) to be used for laboratory QC" fields on the Organic and Inorganic
TR/COC records.
The sampler should select a field sample as the laboratory QC sample. QC samples should be
sent in the same cooler as the field samples when possible. If the sampler fails to designate a
laboratory QC, this may cause a delay in the analyses of the samples.
In the event of multiple sample shipments during a sampling event, it is
recommended that the sampler submit laboratory QC samples in the first sample
shipment, and as necessary in subsequent shipments to meet laboratory contract
requirements.
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Chapter 3 - In-field Activities
3.1.2 Meet Volume, Preservation, and Holding Time Requirements
Samplers should refer to their project plans to obtain the specific sample volumes to be collected, the
preservation needed for those samples, and the technical holding times under which they must submit
samples to the scheduled CLP laboratory. Sample collection parameters (including sample volumes,
preservatives, and technical holding times) for organic collection and analysis are listed in Tables 3-2 and
3-3. Sample collection parameters for inorganic analysis and collection are listed in Table 3-4 and 3-5.
3.1.2.1 Collect Sample Volume
Collecting sufficient sample volume is critical. There must be sufficient physical sample
volume for the analysis of all required parameters and completion of all QC determinations.
The type of analytical procedure(s) to be performed will often dictate the sample volume to
collect. For example, each water sample collected for VOA analysis by CLP SOW SOM01.X
requires a minimum of three vials, each filled completely to a 40 mL capacity. See Appendix
C for information regarding the collection of VOAs in water. When sampling for VOAs in
soils, samplers must use SW-846 Method 503 5A guidelines included in Appendix B. It is
extremely important that samplers refer to their specific project plans to identify and collect
the correct sample volume during each sampling event.
If a modified analysis requesting tissue samples required processing or
homogenizing, it should be performed at a sample processing facility under clean
room condition to reduce potential contamination. Tissue samples should be
packed and cooled on ice immediately. Tissue samples should never be sent on
Friday for Monday delivery.
3.1.2.2 Preserve Samples
Degradation of some contaminants may occur naturally (e.g., VOAs). The sampler must
chemically preserve some water samples for certain analytes before shipping them to the
laboratory. Any visible reaction between the sample and added chemical preservative should
be noted in the field record.
The sampler should preserve and immediately cool all water samples to 4°C (±2°C) upon
collection and samples should remain cooled until the time of analysis (do not freeze water
samples). Preservation techniques vary among Regions so the sampler should obtain Region-
specific instructions and review the appropriate project plans and SOPs. See Appendix C for
information regarding the collection of VOAs in water.
3.1.2.3 Ship within Holding Times
Samplers should ship samples to scheduled CLP laboratories as soon as possible after
collection. Daily shipment of samples to CLP laboratories is preferred whenever possible. If
samples cannot be shipped on a daily basis, they must be properly preserved and maintained to
meet CLP-specified temperatures, holding times, and custody requirements.
The technical holding times are the maximum time allowed between a sample collection and
the completion of the sample extraction and/or analysis. In contrast, contractual holding times
are the maximum lengths of time that the CLP laboratory can hold the sample prior to
extraction and/or analysis. The contractual holding time is the elapsed time expressed in days
from the date of receipt of the sample by the laboratory until the date of its analysis, as
described in the appropriate CLP SOW. Contractual holding times are generally set to be two
days less than the technical holding times to allow for sample packing and shipping.
If samplers are shipping samples after 5:00 PM ET, they must notify the RSCC (or
designee) and SMO by 8:00 AM ET on the following business day. When making
a Saturday delivery, samplers must notify the RSCC (or designee) and SMO as
soon as possible so that SMO will receive the delivery information by 3:00 PM ET
on the Friday prior to delivery.
22 January 2011
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Chapter 3 - In-field Activities
Table 3-2. Sample Collection Requirements for CLP SOW SOM01.X (VOAs)
Matrix
Water
Soil/
Sediment
Sample
Type
Samples
Only
Samples
with SIM
Samples
with
MS/MSD
Samples
Only
Samples
with
MS/MSD
Samples
Only
Samples
with
MS/MSD
Samples
Only
Samples
with
MS/MSD
Container Type1
40 mL amber glass
vial, 24 mm neck
finish. See Table 2-
2, Reference Number
1.
OPTION 1
Closed-system 40 mL
amber glass vial
containing magnetic
stirrer, 24 mm neck
finish.
See Table 2-2,
Reference Number 1 .
OPTION 2
Closed-system 40 mL
amber glass vial
containing magnetic
stirrer, 24 mm neck
finish and 5 mL
water.
See Table 2-2,
Reference Number 1 .
OPTION 3
Coring tool used as a
transport device. See
Table 2-2, Reference
Number?.
Minimum Number of Containers
Needed
with
Water
-
-
-
-
-
2
6
-
-
Dry
-
-
-
3
9
1
1
3
9
%
Moisture
-
-
-
1
1
1
1
1
1
TOTAL
3
5
9
4
10
4
8
4
10
Minimum
Volume/Mass2
Fill to capacity
5g
5g
5g
Important Notes
Containers/vials must
be filled to capacity
with no headspace or
air bubbles.
Refer to Appendix C
for samples requiring
QC analyses.
Place samples on side
prior to being iced.
Refer to Appendix B
for samples requiring
QC analyses.
Place samples on side
prior to being iced.
Refer to Appendix B
for samples requiring
QC analyses.
Refer to Appendix B
for samples requiring
QC analysis.
Place samples on side
prior to being iced.
Preservative3
Preserve to a pH of
2 with HC1 and
cool to 4°C (±2°C)
immediately after
collection. DO
NOT FREEZE
water samples.
Frozen to (-D7°C
to-Dl5°C)
OR
Iced to 4° (±2°C).
Frozen to (-D7°C
to-Dl5°C)
OR
Iced to 4° (±2°C).
Frozen to (-D7°C
to-Dl5°C)
OR
Iced to 4° (±2°C).
Technical Holding
Time4
14 days
14 days
OR
48 hours
(unpreserved)5
14 days
OR
48 hours
(unpreserved)5
14 days
OR
48 hours
(unpreserved)5
Vials for soil analysis are typically pre-labeled and tared vials for water analysis are not pre-labeled or tared.
Minimum volume/mass to be collected in order to ensure sample analysis can be performed. Collect additional volume for MS/MSD samples to allow for sufficient volume for these
analyses in the event sample volume is lost as a result of samples breaking, leaking, or laboratory accidents.
Check Regional guidance regarding use of acid as a preservative of samples that may contain carbonates, residual chlorine, and other oxidants.
Technical holding time is calculated from the time of sample collection to sample extraction, and determined as 14 days for preserved (frozen or iced) samples and 48 hours for non-
preserved (iced) samples. Sample extracts are to be analyzed within 40 days of extraction. It is recommended that samplers ship samples to the laboratory on the same day that they are
collected, or as soon as possible thereafter.
Unpreserved soil samples can be frozen or iced at the time of receipt by the laboratory to increase holding time.
January 2011
23
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Chapter 3 - In-field Activities
Table 3-3. Sample Collection Requirements for CLP SOW SOM01.X (SVGAs, Pesticides and Aroclors)
Analysis
SVGAs
SVGA SIM
Matrix
Water3
Soil/
Sediment4
Water3
Soil/
Sediment4
Sample Type
Samples Only
Samples with
MS/MSD
Samples Only
Samples with
MS/MSD
Samples Only
Samples with
MS/MSD
Samples Only
Samples with
MS/MSD
Container Type
1 L amber round glass bottle, 33 mm pour-
out neck finish. See Table 2-2, Reference
NumberS.
1 L amber round glass bottle, 33 mm pour-
out neck finish. See Table 2-2, Reference
Number 5.
One 8 oz short, wide mouth, straight-sided,
glass jar, 70 mm neck finish or two 4 oz tall,
wide mouth, straight-sided, glass jar, 48 mm
neck finish. See Table 2-2, Reference
Numbers 3 and 4.
Two 8 oz short, wide mouth, straight- sided,
glass jars, 70 mm neck finish or 4 oz tall,
wide mouth, straight- sided, glass jar, 48 mm
neck finish. See Table 2-2, Reference
Numbers 3 and 4.
1 L amber round glass bottle, 33 mm pour-
out neck finish. See Table 2-2, Reference
NumberS.
1 L amber round glass bottle, 33 mm pour-
out neck finish. See Table 2-2, Reference
NumberS.
One 8 oz short, wide mouth, straight-sided,
glass jar, 70 mm neck finish or two 4 oz tall,
wide mouth, straight-sided, glass jar, 48 mm
neck finish. See Table 2-2, Reference
Numbers 3 and 4.
Two 8 oz short, wide mouth, straight- sided,
glass jars, 70 mm neck finish or four 4 oz
tall, wide mouth, straight-sided, glass jar, 48
mm neck finish. See Table 2-2, Reference
Numbers 3 and 4.
Minimum
Volume/Mass1
2L
6L
150 grams
300 grams
2L
10L
150 grams
300 grams
Important Notes
If amber containers are
not available, the samples
should be protected from
light.
If amber containers are
not available, the samples
should be protected from
light.
Preservative/
Collection
Cool all samples to
4°C (±2°C)
immediately after
collection. DO NOT
FREEZE water
samples.
Cool all samples to
4°C (±2°C)
immediately after
collection.
Cool all samples to
4°C (±2°C)
immediately after
collection. DO NOT
FREEZE water
samples.
Cool all samples to
4°C (±2°C)
immediately after
collection.
Technical
Holding
Time2
7 days
14 days
7 days
14 days
24
January 2011
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Chapter 3 - In-field Activities
Table 3-3. Sample Collection Requirements for CLP SOW SOM01.X (SVGAs, Pesticides and Aroclors) (Continued)
Analysis
Pesticides
Aroclors
Matrix
Water3
Soil/
Sediment4
Water3
Soil/
Sediment4
Sample Type
Samples Only
Samples with
MS/MSD
Samples Only
Samples with
MS/MSD
Samples Only
Samples with
MS/MSD
Samples Only
Samples with
MS/MSD
Container Type
1 L amber round glass bottle, 33 mm pour-out neck
finish. See Table 2-2, Reference Number 5.
1 L amber round glass bottle, 33 mm pour-out neck
finish. See Table 2-2, Reference Number 5.
One 8 oz short, wide mouth, straight-sided, glass jar,
70 mm neck finish or four 4 oz tall, wide mouth,
straight-sided, glass jar, 48 mm neck finish. See
Table 2-2, Reference Numbers 3 and 4.
Two 8 oz short, wide mouth, straight-sided, glass
jars, 70 mm neck finish or four 4 oz tall, wide
mouth, straight- sided, glass jar, 48 mm neck finish.
See Table 2-2, Reference Numbers 3 and 4.
1 L amber round glass bottle, 33 mm pour-out neck
finish. See Table 2-2, Reference Number 5.
1 L amber round glass bottle, 33 mm pour-out neck
finish. See Table 2-2, Reference Number 5.
One 8 oz short, wide mouth, straight-sided, glass jar,
70 mm neck finish or 4 oz tall, wide mouth, straight-
sided, glass jar, 48 mm neck finish. See Table 2-2,
Reference Numbers 3 and 4.
Two 8 oz short, wide mouth, straight-sided, glass
jars, 70 mm neck finish or four 4 oz tall, wide mouth,
straight- sided, glass jar, 48 mm neck finish. See
Table 2-2, Reference Numbers 3 and 4.
Minimum
Volume/Mass1
2L
6L
150 grams
300 grams
2L
6L
150 grams
300 grams
Important Notes
If amber containers
are not available,
the samples should
be protected from
light.
If amber containers
are not available,
the samples should
be protected from
light.
Preservative/
Collection
Cool all samples to
4°C (±2°C)
immediately after
collection. DO NOT
FREEZE water
samples.
Cool all samples to
4°C (±2°C)
immediately after
collection.
Cool all samples to
4°C (±2°C)
immediately after
collection. DO NOT
FREEZE water
samples.
Cool all samples to
4°C (±2°C)
immediately after
collection.
Technical Holding
Time2
7 days
14 days
7 days
14 days
Notes
Minimum volume/mass to be collected in order to ensure sample analysis can be performed.
This technical holding time is calculated from the time of sample collection to sample extraction. Sample extracts are to be analyzed within 40 days of extraction. It is recommended that
samplers ship samples to the laboratory on the same day that they are collected, or as soon as possible thereafter.
An aqueous sample for SVOA analysis would require the field sampler to collect at least 2 L of field samples and at least 2 L each for the MS andMSD samples for a total volume of 6 L. If
Pesticide or Aroclor MS/MSD analyses are required for the same sample, an additional 6 L must be collected for each analysis method. Collect additional volume for MS/MSD samples to
allow for sufficient volume for these analyses in the event sample volume is lost as a result of samples breaking, leaking, or laboratory accidents.
If one or two extractable analyses are required for soil/sediment, only a single 8 oz. jar is required. If three extractable analyses are required, two 8 oz. jars are required. The number of jars
should be doubled if MS/MSD is required.
January 2011
25
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Chapter 3 - In-field Activities
Table 3-4. Sample Collection Requirements for CLP SOW ISM01.X
Analysis
Metals/ICP-AES,
Mptnk/TPP MS nnH/or
Mercury by CVAA
Metals/ICP-AES6
Cyanide/
Spectrophotometric
Determination
Matrix
Water
Soil/
Sediment5
Wipe
Filter
Water
Soil/
Sediment5
Sample Type
Samples Only
Samples with
MS/Duplicate
Samples Only
Samples with
MS/Duplicate
Samples Only
Sample with
MS/Duplicate
Samples Only
Samples with
MS/Duplicate
Container Type
1 L high density polyethylene, cylinder-round
bottle, 28 mm neck finish. See Table 2-2,
Reference Number 2.
One 8 oz short, wide mouth, straight-sided,
glass jar, 70 mm neck finish. See Table 2-2,
Reference Number 3.
1 qt polymer zip-top bag. See Table 2-2,
Reference Number 9.
Filter cassette (25 or 37 mm) as transport
device. See Table 2-2, Reference Number 10.
1 L high density polyethylene, cylinder-round
bottle, 28 mm neck finish. See Table 2-2,
Reference Number 2.
One 8 oz short, wide mouth, straight-sided,
glass jar, 70 mm neck finish. See Table 2-2,
Reference Number 3.
Volume/
Mass1
1L
2L
Fill to
capacity
N/A
N/A
1L
2L
Fill to
capacity
Important
Notes
DO NOT
FREEZE
water
samples.
DO NOT
FREEZE
samples.
Preservative/ Collection2
Acidify to pH < 2 with
HNO3 and cool to 4°C
(±2°C) immediately after
collection.4
Cool to 4°C (±2°C)
immediately after
collection.
Store at room temperature.
Store at room temperature.
To neutralize residual
chlorine, add 0.6 g
of sample collected,
immediately upon
collection
Add NaOH until pH>12
and cool to 4°C (±2°C)
immediately after
collection.
Cool to 4°C (±2°C)
immediately after
collection.
Technical
Holding Time3
6 months for all
metals except
Mercury (28
days)
6 months
6 months
6 months
14 days
14 days
Minimum volume/mass to be collected in order to ensure sample analysis can be performed.
Check Regional guidance regarding use of acid as a preservative of samples that may contain carbonates, residual chlorine, and other oxidants.
This technical holding time is calculated from the time of sample collection to sample extraction. Sample extracts are to be analyzed within 40 days of extraction.
Water samples collected for total metal and filtered metal analyses from the same sampling location must be assigned separate (unique) CLP Sample Numbers.
Only one 8 oz. jar is needed for soil/sediment when all metals (including mercury) and cyanide analyses are required for soil/sediment samples.
Filter method is intended for 25 mm or 37 mm mixed cellulose ester (MCE) filters in cassettes. Wipe materials have varied from laboratory tissues (e.g., Kimwipes®) to pre-moistened "baby
wipes" from the nearest store.
Samplers must test for sulfide and oxidizing agents (e.g., chlorine) in aqueous samples in the field upon collection. Please refer to the SAP and Appendix C for guidance. Sulfides adversely
affect the analytical procedure. The following can be done to test for and neutralize sulfides. Place a drop of the sample on lead acetate test paper to detect the presence of sulfides. If sulfides are
present, treat 25 mL more of the sample than that required for the cyanide determination with powdered cadmium carbonate or lead carbonate. Yellow cadmium sulfide or black lead sulfide
precipitates if the sample contains sulfide. Repeat this operation until a drop of the treated sample solution does not darken the lead acetate test paper. Filter the solution through a dry filter paper
into a dry beaker, and from the filtrate measure the sample to be used for analysis. Avoid a large excess of cadmium carbonate and a long contact time in order to minimize a loss by
complication or occlusion of cyanide on the precipitated material. Sulfide removal should be performed in the field, if practical, prior to pH adjustment with NaOH.
26
January 2011
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Chapter 3 - In-field Activities
3.2 Complete Documentation
Samplers must complete all documentation, including the recording of the CLP Sample Number on the sample
container or bottle, sample labels, and chain-of-custody seals (as appropriate), the TR/COC record, and the field
operations records (as necessary).
Samplers should use the FORMS II Lite or Scribe software to create and print sample labels and the TR/COC
record. Samplers can create and print out two copies of a sample label and attach one to the sample container or
bottle, and place the other on the sample tag that may be attached to the sample container or bottle.
Samplers are expected to review their project plans to determine what documentation they are expected to include
during a sampling event. It is highly recommended that samplers provide documentation, even if the Region does
not require it.
Under no circumstances should the site name appear on any documentation being sent to the
laboratory, unless the laboratory is a Regional USEPA laboratory. Then the Region copy of the
TR/COC record shall be sent to the USEPA laboratory.
An example of a packaged sample is shown in Figure 3-1. A description of each type of documentation and
instructions for accurate completion are included in the following sections.
Custody.
Seal
Sample
Container
Clear plastic
bag
Sample
Sample
Tag
Figure 3-1. Packaged Sample with Identification and Chain-of-Custody Documentation (Excluding
TR/COC Record)
3.2.1 Identify a Sample with a CLP Sample Number and SMO-assigned CLP
Case Number
The analysis method, CLP Sample number, and SMO-assigned CLP Case number must be recorded on
each sample taken during a sampling event (see Section 1.4.3). Samplers record these numbers on the
sample tag, bottle or container label using permanent ink. The numbers must also be recorded on the
sample tag, if required.
Filtered metal samples and total metal samples taken from the same sampling location cannot
have the same CLP Sample Number because two different sets of data will be generated.
Water samples collected for total metal and filtered metal analyses from the same sampling
location must be assigned separate (unique) CLP Sample numbers.
3.2.2 Complete TR/COC Records
A Traffic Report is used as physical evidence of sample custody and as a permanent record for each
sample collected. A chain-of-custody record documents the exchange and transportation of samples from
the field to the laboratory.
ASB requires samplers to use the FORMS II Lite or Scribe software to create documentation for all CLP
sampling efforts. For assistance with obtaining or using the FORMS II Lite software, please contact the
FORMS II Lite Help Desk at 703-818-4200 from 9:00 AM - 5:00 PM ET. For assistance with obtaining
January 2011
27
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Chapter 3 - In-field Activities
or using the Scribe software, please contact ERT Software Support Help Desk at 800-999-6990 from 9:00
AM-5:OOPMET.
To meet CLP sample documentation and chain-of-custody requirements, the sampler must attach a
separate TR/COC record to each cooler they ship. The TR/COC record must document each sample
within the cooler. TPJCOC records should be separated and shipped in the coolers with the samples listed
on them. Do not ship samples in a cooler without the corresponding TPJCOC record. This practice
maintains the chain-of-custody for all samples in case of incorrect shipment.
If more than one TPJCOC record is used for the samples within one cooler, all of the records must have
complete header information and original signatures. Samplers are responsible for the care and custody of
samples from the time of collection to the time of shipment to the laboratories for analysis. A sample is
considered under custody if:
• It is in possession or in view after being in possession
• It was in possession and then secured or sealed to prevent tampering
• It was in possession when placed in a secured area
Each time the custody of samples is turned over to another person, the TPJCOC record must be signed off
by the former custodian and accepted by the new custodian. Samplers are, therefore, responsible for
properly completing any forms or other Region-required documentation used to establish the chain-of-
custody for each sample during a sampling event.
3.2.2.1 Complete a TR/COC Record Using the FORMS II Lite Software
Once the sampler inputs sample collection information into FORMS II Lite, a TR/COC record
will be generated electronically. The software automatically displays only the information to
be entered by the sampler. FORMS II Lite then generates a laboratory and a Regional copy of
the TR/COC record (see Figures 3-2 through 3-5). The sampler can print out multiple copies
of the TR/COC record as necessary. The sampler must sign and submit original copies of the
TR/COC record as appropriate.
An electronic TR/COC record created using the FORMS II Lite software contains basic
header information; however, the sampler can also include some additional detailed
information. For example, not only is the sample matrix listed on the electronic TR/COC
record, but the name of the sampler taking the sample can also be entered. Samplers should
note that certain information will not appear on the electronic TR/COC record (e.g., matrix
and preservative descriptions).
3.2.2.2 Complete a COC Record Using the Scribe Software
Once the sampler inputs sample collection information into Scribe, a Chain-of-Custody (COC)
record will be generated electronically. The software automatically displays only the
information to be entered by the sampler. Scribe then generates a laboratory and a Regional
copy of the COC record (see Figures 3-6 through 3-9). The sampler can print out multiple
copies of the COC record as necessary. The sampler must sign and submit original copies of
the COC record as appropriate.
An electronic COC record created using the Scribe software contains basic header
information; however, the sampler can also include some additional detailed information. For
example, not only is the sample matrix listed on the electronic COC record, but the name of
the sampler taking the sample can also be entered. Samplers should note that certain
information will not appear on the electronic COC record (e.g., matrix and preservative
descriptions).
3.2.2.3 Indicate Modified Analysis on FORMS II Lite TR/COC Records
When completing a TR/COC record using FORMS II Lite, the sampler should identify any
samples that will be analyzed using a CLP Modified Analysis. Samplers should indicate use of
a Modified Analysis by creating a new analysis within the FORMS II Lite Wizard or through
the FORMS II Lite reference tables. This newly-created analysis should contain the
Modification Reference Number within the name assigned to the analysis. For example, if a
Region submits a Modified Analysis for an additional analyte, and SMO assigns the
Modification Reference Number 1301.0, the FORMS II Lite analysis could be named "VOA
28 January 2011
-------
Chapter 3 - In-field Activities
by M.A. 1301.0." The associated abbreviation for this analysis could be "VOA M.A." If you
have any questions regarding identification of Modified Analysis using FORMS II Lite, please
contact the FORMS II Lite Help Desk at 703-818-4200 from 9:00 AM - 5:00 PM ET.
3.2.2.4 Indicate Modified Analysis on Scribe COC Records
When completing a COC record using Scribe, the sampler should identify any samples that
will be analyzed using a CLP Modified Analysis. Samplers should indicate use of a Modified
Analysis (MA) by creating a new analysis within the Scribe Analyses table or at the time of
entering the Analyses for the sample. This newly-created analysis should contain the
Modification Reference Number within the name assigned to the analysis. For example, if a
Region submits a MA for an additional analyte, and SMO assigns the Modification Reference
Number 1301.0, the Scribe Analyses could be named "CLP VOA by M.A. 1301.0." The
associated abbreviation for this analysis could be "VOA M.A." If you have any questions
regarding identification of Modified Analysis using Scribe, please contact the ERT Software
Support Help Desk at 800-999-6990.
3.2.2.5 Make Manual Edits to Printed FORMS II Lite TR/COC Records
If a FORMS II Lite TR/COC Record has been printed and deletions or edits need to be made
by the sampler, the following procedures must be followed:
• If corrections occur after shipment, adhere to Region-specific procedures and guidelines
on handling hard copy TR/COC records.
• If making a deletion, manually cross out the information to be disregarded from the
TR/COC record, initial and date the deletion.
• If making an addition, enter the new information and initial, sign and date the newly
added information.
All modifications made on a printed TR/COC record must be initialed and dated.
3.2.2.6 Make Manual Edits to Printed Scribe COC Records
If a Scribe COC Record has been printed and deletions or edits need to be made by the
sampler, the following procedures must be followed:
• If corrections occur after shipment, adhere to Region-specific procedures and guidelines
on handling hard copy COC records.
• If making a deletion, correct the deletion in Scribe and reprint the COC record. Discard
the original.
• If making an addition, enter the new information in Scribe and reprint the COC record.
Discard the original.
January 2011 29
-------
Chapter 3 - In-field Activities
<** I^C]M\ USEPA Contract Laboratory Program
^Ky -dii.r^ Organic Traffic Report & Chain of Custody Record
Data Shipped;
Carrier Name;
Airbill;
Shipped to:
ORGANIC
SAMPLE No.
1 1/9/2 QG9
1234 Smith Drive
(123) 456-7890
Chain of Custody Record
Relinquished By (Date / Time)
1
2.
3.
4
Sampler
Signature;
Received By (Date / Time)
Case No: 39400
DAS No; DAS90QQ
SDG No:
L
For Lab Use Only
Lab Contract No:
Unit Price:
Transfer To:
Lab Contract No:
UnR Price:
MATRIX' CONG,' ANALYSES' TAG No./ STATION SAMPLE COLLECT 1 NORGANIC FOR LAB USE ONLY
SAMPLER TYPE TURNAROUND PRESERVATIVE/ Bottles LOCATION DATETOME SAM PLE No Sample Condition On Receipt
C3TK2
C3TK4
C3TK5
C3TK6
C3TK7
Surface Water/
BOBBY
SAMPLER
Surface Water/
DAN SAMPLER
Surface Waler/
DAN SAMPLER
Surface Water/
JOHN SAMPLER
Surface Water/
JOHN SAMPLER
Surface Water/
JOHN SAMPLER
/G
1310.0 (21), BNA 6-2119002, 6-2119003,
(14), CLP ARO (14). 6-2119004 (ice Only).
CLP P6ST(14). VOA 6-2119005 (Ice Only).
(14) 6-2119006,6-2119008(6)
BNA{14), CLP ARO 6-2119010, 6-2119011,
(14), CLP P6ST (14). 6-2119012 (Ice Only),
VOA(14) 6-2119013 (Ice Only),
6-2119014(5)
1310,0(21) 6-2119026(1)
BNA (14), CLP ARO
(14), CLP PEST (14).
VOA (14)
1310.0(21). BNA
(14), CLP ARO (14).
CLP PEST (14), VOA
(14)
1310.0(21). BNA
(14). CLP ARO (14),
CLP PEST (14), VOA
(14)
6-2119027 (lee Only),
6-2119028 (Ice Only) (5)
6-2119033. 6-2119034,
6-2119035 (Ice Only).
6-2119036 (Ice Only),
6-2119037, 6-2119039(6)
6-2119041, 6-2119042,
6-2119043 (Ice Only),
6-2119044 (Ice Only).
6-2119045. 6-2119047(6)
LOCATION ONE
LOCATION TWO
LOCATION FIVE
LOCATION SIX
S: 11/6/2009
S: 11/9/2009
LOCATION THREE S: 11/9/2009
LOCATION FOUR S: 11/9/2009
S: 11/9/2009
S: 11/9/2009
14:57 MC3TK1
8:13 MC3TK2
8:14 MC3TK4
8:14
8:14 MC3TK6
8:14 MC3TK7
Shipment for Case
CompieteTN
Analysis Key:
1310.0= VOA by MA 13
Sampfe(s) to be used for laboratory QC:
C3TK1
Additional Samptet Signatures);
Cooler Temperature
Upon Receipt:
Concentration: L =Low.M = Low/Meaium . H = High Type/Designate: Composite *C. Grab = G
Chain of Custody Seal Number:
Custody Seal Intact? Shipment teed?
10.0. BNA= CLPTCL Semi vol a tries, CLP ARO = CLP TCL PCB (Arocicrs), CLP PEST = CLP TCL Pesticides, VOA = CLP TCL Volatile 5
TR Number: 3-043013577-050310-0004 I
PR provides preliminary results. Requests for preliminary results vUll increase analytical costs.
Send Copy to: Sample Management Office. Ann: HeaSher Bauer. CSC, 15000 Conference Center Dr.. Chantilly. VA 20151-3819: Ptione 703/818-4200: Fax
703/818-4602
F2V5.1. 047 paoe 1 of 1
Figure 3-2. FORMS II Lite Organic Traffic Report & Chain of Custody Record (Laboratory Copy)
30
January 2011
-------
Chapter 3 - In-field Activities
SEPA
Date Shipped:
Carrier Name:
nit DIM:
snipped to:
INORGANIC
SAMPLE No.
MC3TK1
MC3TK2
MC3TK4
MC3TKS
MC3TK7
USEPA Contract Laboratory Program
Inorganic Traffic Report & Chain of Custody Record
1 1/9/2009
FedEx
123456789937654321
Inorganic Laboratory
1234 Wats en Drive
AnywhereNC 123456
(123)456-7832
MATRIX! CONCf
SAMPLER TYPE
Surface Water/ A3
BOBBY
SAMPLER
Surface Water/ /G
DAN SAMPLER
Surface Water/ /G
DAN SAMPLER
Surface Water/ /G
JOHN SAMPLER
Surface Water/ /G
JOHN SAMPLER
Chain of Custody Record
Relinquished By (Date 1 Time)
1
2.
3.
4.
ANALYSIS! TAS NoJ
TURNAROUND PRESERVATIVE! Bottles
Sarr^iler
Signature:
Received By (Date 1 Time)
Case No: 39400
DAS No: OAS9000 1
SDONO: *—
For Lab Use Only
Lab Contract No:
Unit price:
Transfer To:
Lao contract No:
Unit Price:
STATION SAMPLE COLLECT ORGANIC FOR LAB USE ONLY
LOCATION BATE/TIME SAM RLE No sample condition on Receipt
1705.0(21). AES 1-4 6-2118001.5-2119007(21 LOCATION ONE 3:11/6/2008 14:57 C3TK1
(14>
AES1-4(14) 6-2119009(1) LOCATION TWO S: 11/9/2009 8:13 C3TK2
1705.0(21) 6-2119025(1) LOCATION THREE S: 11/9/2008 8:14 C3TK4
1705.0(21), AES 1-4 6-2119032. 6-2119038(2) LOCATION FIVE 8:11/9/2009 8:14 C3TK6
(14)
1705.0(21), AES 1-4 6-2119040. 8-2119046(2) LOCATION SIX 3:11/9/2009 8:14 C3TK7
(14)
Shipment for Case
corr^jleteTY
Analysis Kay:
1705.0 = TCLP Metals a
Sample(s) to be used for laboratory QC:
MC3TK1
Additional Sampler signatures}:
Coorier Tanperature
Upon Receipt:
Concentration: L = Low. M = Lew/MedliLim . H = H^gh Type/Design ate; CompasEta = C, Grab = G
Chain of Custody Seal Numbtv:
Custody Seal Intact? Shipment Iced?
mdHg by 1705.0, AES 1-4 =AES-Ba, Ca, Cr. Al
TR Number:
3-043013577-050310-0003
PR provides prellmln^By results. Requests for preliminary results vdll increase analytical costs.
Send Copy to: Sample Management Office, Altn: Heather Bauer, CSC. 15000 Conference Center Dr.. Chantiily, VA 201 51-3819; Phone 703/818-4200; Fax
703/818-4602
F2V5.1. 047 pafle ! Of !
Figure 3-3. FORMS II Lite Inorganic Traffic Report & Chain of Custody Record (Laboratory Copy)
January 2011
31
-------
Chapter 3 - In-field Activities
fj PZDA USEPA Contract Laboratory Program
1Gr tiif"\ Organic Traffic Report & Chain of Custody Record
Region:
Project code:
Account Code:
CERCLIS ID:
Spll ID:
Site Name/State
Project Leader:
Action:
Sampling Co:
ORGANIC
SAMPLE No.
C3TK1
C3TK2
C3TK4
C3TK5
C3TK6
C3TK7
3
QW-1 23
ACCTOOO
|f\->
IUo
REAL SITEA/A
DAN SAMPLER
Combined Rt/FS
SMITH CO,
MATRIX/ CONCI
SAWLER TYPE
Surface Water/ /G
BOBBY
SAMPLER
Surface Water/ /G
DAN SAMPLER
Surface Water/ /G
DAN SAMPLER
Surface Water/ /G
JOHN
SAMPLER
Surface Water/ /G
JOHN
SAMPLER
Surface Water/ /G
JOHN
SAMPLER
ANALYSIS/
TURNAROUND
1310.0(21), SNA
(14). CLP ARO (14),
CLP PEST (14), VOA
(14)
BNA(14), CLP ARO
(14). CLP PEST (14).
VOA (14)
13100(21)
SNA (14), CLP ARO
(14). CLP PEST (14).
VOA (14)
1310 0(21), SNA
(14). CLP ARO(14).
CLP PEST (14), VOA
(14)
13100(21), SNA
(14).CLPARO<14),
CLPPEST<14). VOA
(14)
Date shipped: 11/9/2009 Chain of Custody R
Airbill: 9876S43211234SB789 Relinquished By
Shipped to: Organic Laboratory 1
Anywhere AR 123456 2
3.
4.
Case No: 39400 D
DAS No: DAS9000
KOrd Sampler
grume
{Date /Time) Received By (Date /Time)
TAONOJ STATION SAMPLE COLLECT INORGANIC «C
PRESERVATIVE/ Bottles LOCATION DATBT1ME SAMPLE No Type
6-2119002.6-2119003, LOCATION ONE S: 11/6/2009
6-2119004 (Ice Only).
6-2119005 (Ice Only),
6-2119006.6-2119008(6)
6-2119010.6-2119011, LOCATION TWO 8:11/9/2009
6-2119012 (Ice Only),
6-2119013 (Ice Only),
6-2119014 (5)
6-2119026(1) LOCATION THREE 8:11/9/2009
6-2119027 (Ice Only). LOCATION FOUR 8:11/9/2009
6-21 1 9028 (Ice Only) (5)
6-2119033,6-2119034, LOCATION FIVE S: 11/9/2009
6-2119035 (Ice Only).
6-2119036 (Ice Only),
6-2119037, 6-2119039(6)
6-2119041,6-2119042, LOCATION SIX 3:11/9/2009
6-2119043 (Ice Only).
6-2119044 (Ice Only).
6-2119045. 6-2119047(6)
14:57 MC3TK1 LabQC
8:13 MC3TK2 Trip Bank
8:14 MC3TK4
8:14 Rinsate
8:14 MC3TK6 PE
8:14 MC3TK7 Field Duplicate
Shipmert for Case
Complete? N
Analysis Key:
Samplejsj to be used for laboratory QC:
C3TK1
Concentration: L = Low. M = Low^edlum. H = High
Additional Sanpler Signatures):
Type/Designate: Composrte = c, Gfab = G
Chain of Custody Seal Wumfaer:
Shipment le«d?
TR Number:
3-043013577-050310-0004
PR provides prettmfnary results. Requests for prellmtnafy results will increase analytical costs.
Send Copy to: Sample Management Office, Attn: Heather Bauer, CSC, 15000 Conference Center Dr . ChantiHy. VA 20151-3819: Phone 703/818-4200: Fax
703/818-4602
F2VS.1.M7 page 1 of 1
Figure 3-4. FORMS II Lite Organic Traffic Report & Chain of Custody Record (Region Copy)
32
January 2011
-------
Chapter 3 - In-field Activities
•fffrFPA. USEPA Contract Laboratory Program
mF tl, r\ inorganjc Traffic Report & Chain of Custody Record
Region:
Project Code:
Account Code:
CERCLIS C
Spin ID:
Sits NamefSI Jt8
Project Leader:
Action:
Sampling Co:
INORGANIC
SAMPLE No.
MC3TK1
MC3TK2
MC3TK4
MC3TK6
MC3TK7
3
OW-123
ACCTOOO
IDS
REAL SITE/VA
DAN SAMPLER
Combined RI/FS
SMITH CO.
MATRIX! COHCI
SAWLER TYPE
Surface Water/ /G
BOBBY
SAMPLER
Surface Water/ /G
DAN SAMPLER
Surface Water/ /G
DAN SAMPLER
Surface Water/ /G
JOHN
SAMPLER
Surface Water/ IG
JOHN
SAMPLER
ANALYSIS)
TURNAROUND
1705.0<21). AES 1-4
(14)
AES 1-4(14)
1705.0(21)
1705.0(21), AES 1-4
(14)
1705,0(21), AES 1-4
(14)
Date Shipped
Carrier Name
Airbill:
Shipped to:
: 11/9/2009
FedEx
123456789987654321
Inorganic Laboratory
1 234 Watson Drive
Anywhere NC 123456
(123)456-7892
Case No: 39400 D
DAS No: DAS9000
Chain of Custody Record
Relinquished By
{Date /Time)
1
2,
3,
4.
Sampler
Signature:
Received By (Date /Time)
TAG No.,' STATION SAMPLE COLLECT ORGANIC QC
PRESERVATIVE/ Bottles LOCATION DATE/TIME SAMPLE No Tyl>e
6-2119001,6-2119007(2) LOCATION ONE 3:11/6/2009 14:57 C3TK1 LabQC
6-2119009(1) LOCATION TWO 3:11/9/2009 8:13 C3TK2 Trip Blank
6-2119025(1) LOCATION THREE 3:11/9/2009 8:14 C3TK4
6-2119032,6-2119038(2) LOCATION FIVE 3:11/9/2009 8:14 C3TK6 PE
6-2119040,6-2119046(2) LOCATION SIX 3:11/9/2009 8:14 C3TK7 Field Duplicate
Shipment for case
Complete? Y
Analysis Key;
1705.0 =TCLP Metals a
Sarrplejsj to be used for laboratory OC :
MC3TK1
Additional Sartfrter Signatures}:
Concentration; f. = LOW, M = UwAfcdlum, H = High Type/Designate: CcmpC'Slte = C. Grab = G
Chain of Custody Seal Number :
Shipment Iced?
na Hg Dy i/uti.o. A^S 1-4 = Ahi>-ba, ca, cr, AJ
TR Number:
3-043013577-050310-0003
PR provides preliminary results. Requests for preliminary results will increase analytical costs.
Send Copy to: Sample Management Office, Aim: Heather Bauer, CSC, 15000 Conference Center Dr., Chantilly. VA 20151-3819; Phone 703/S18-4200: Fax
703/818-4602
F2WS.1.H7 Pagal of 1
Figure 3-5. FORMS II Lite Inorganic Traffic Report & Chain of Custody Record (Region Copy)
January 2011
33
-------
Chapter 3 - In-field Activities
Page 1 cf 1
US-iPACLP Organic® COC (LAS COPY| ChWN Of CUSTOCW RBCOM> No: 39428-01 raBil (M5Q1 6
D8KtSNpp«l 2yi?2£nO<
CamerN-artte F«dEx
AiltatNa JJ41321 272121
Organic MatrrrfSBipplor Coll.
S-ampI* W MvtiKxf
B7260 Hn '-twV GilD
67261 SKvnerV GraB
B72B2 SeJffiierV GfBE)
iLiAt
67283 So . niwr'tf Grab
B7264 SfO.rnwV GraB
B7266 hu'irtiwv Grio
5EIMS
67296 " ftcintrtf " Grab
SCRAS
672B7 Sei'tYit*-tf Grab
B726S Pu'nwf Gf»h
B7309 Sip-irnf'-V' Grab
SEnAa
*"^«
CLP TCL PMttOd«8 14j, CLP
TCLPCBsu;Mi. BNA^l-4)
BNAJTSl. CLP TCL PCBs(14)
CLPTCLPestiades|14i
BNA(14j. CLPTCtPCBajU).
CLP TCLPesfiades(i4i
BNA| Mi. CLP TCt PCBs^ 14),
CLP TCL Peiliade»|14i
BNAjWi, CLP TCL FCQ^14»
CLPTCLPesdcides{14i
BNA|14|. CLP TCL PCB«14).
CLP TCL Pesdades(l4|
SNA(Hi, CL' TCLPCElX'4).
CLP TCL Beifieidesi 14 1
BNAj14i, Q.nTCl rCE^U)
CLPTCLPOS!lClOC5|1+i
BNAfMi. a P TCI PCB* -4).
CLP TCL PeHHideMMl
CLP TCL Df5Hcif1csj1*i
Bf'WWl, CL^ Tgl. PCB9 ' i),
CLP TCL oesnades) I4|
.<5pWBl tnshiditn.
Analysis Key EHA=CtP TCL Ssinivolalits
ll.eiiis«f?€ason I Ra*i(|usn«l by -Date Hecaved bj Date
C^s^S 123^ Lsb. G^ti^c O^'^sflic (j3t>
Cootef * 4 L* Contact Mr lafe Contact
LatiPtioie 565-555-1234
l-octtlon
1&87. t5BS tS«9<3l ' ERT4-3-A
I69fl. isae f 597(3| ' ERT44-6
1600. T902 t6a3 (3 i ' ERT4-3-C
160$. '90S !SCS(3i ERT4-3-D
1612 1614 »61S<3| " ERT4-3-E
i$1fl. 1639 162M31 ERT4-.J-F
1624 1626 «27 (31 * ERT4-3-G
16» 1332 16330) E»T*->H
16», t«3» i8»(3| ' EHT4-3-I
164J 1544 '646(31 " ERT*-3~J
1645 ' SCO teOl73| ' ERT4TK
CiHlartdd lnesg
-------
Chapter 3 - In-field Activities
Page 1 of 1
US EPA CLP Qr
GamerNamc: FedEx
Aimilfsto. S41S2127212I
CHAIN Of CWSTODY
Scribs CLP Site
Cooler #. 4
Mo: 3S428-01«i«f10-0016
i^b Generic Organic l^t)
Let) Contact. Mr Lab Contact
Lab Pfwim 555-556-1234
Organic
B72W
B7261
B72E?
B7263
B72B4
B72I55
B7266
B72E7
B7268
B7268
B727Q
«.UI»tt«npler
8-ERAS
SCR AS'
Sedmenl/
SERAS
SERAS
SERAS
SERAS
SERAS
3ERAS
Sedmenl/
SERAS
•Segment'
SERftS
S«lm«ntf
SERAS
Cell.
Q*
Grab
Gr»t>
Grab
Grab
GrtB
Grab
Grab
Grab
Grab
Grab
Analr.WTurft.nH.nd
CLP TCL Pesuodesi 14). CLP
TCLPCBs(14l §WA£14|
BNA| 141. CLP TCL PCBS 14).
CLP TCL PMtidiJW1 14)
BMAI14). CLP TCL PCBSI141.
CLP TCL P*tbddM(14)
BUM 141. CLPTCLPCBSi14).
CLP TCL PMbddK( 14)
BMA| 141. CLP TCL PCB*| 14).
CLP TCL P«B€l(J*S[ 14)
CLPTCLP*SlKHd«(14)
BMA|14| CLPTCLPCB»(14|.
CLP TCL P«tKld«| 14)
BHA|14|. CLP TCL PCBS|14).
CLP TCL PestWdealU)
BMfli 14| CLP TCL PCBSj 1 4).
CLP TCL P«bdd«|14)
BHft|14|. CLP TCL PCB3|14],
CLP TCL PftSbddWj 14)
BMA|H|. CLP TCL PCBalUl.
CLP TCL P«IKiessi 14)
Tagrt9 f taw waiivB/ Bottle*
1687, 15S8. 1589<3>
1594, 1596. 1597<3>
1600, 1807. 1600(3)
1606,10)6, 1600(3)
1612, 1614 1815 ;3J
161B, 162O 1621 (3)
1624, 1625 1627<3f
1630, 1632. 1E33{3>
1635, 153B, 1619 <3)
164Z. 1644 1S45{3t
164B 165D. 1651 <3f
Uoc*tian
ERT4-3-A,
ERT4-3-B
l:RT4-3-C
l:RT4-3-D
ERT4-3-E
ERT4-3-F
ERT4-3-G
ERT4-3-H
ERT4-3-I
ERT4--J-J
ERT4-3-K
Colioot«d
01/29^3310 11 40
01/29^2010 11 *0
01/39^2010 11 <0
01J7»^J10 1140
omaraiia 11 *o
01/2SV201Q 11 "40
D1/2»3D10 11-40
Di/29raaia 11 -40
Di/2sraoia n-40
OliiSrajlD 11 "40
D1/29T2O1D 1HO
Inuryjnic $antplo Typo
MB? 260 neid Sample
f^872§1 Field SawpliS
MS7'?K? Held Sample
M&7263 Reid Sample
MB7264 Fisld Sarti|il*
MS7255 Flrtd Sample
M 87 256 Find Sampl»
MB7267 Field Sample
MB7268 Field Sample
M87268 Flrid Sample
MB7Z70 Field sample
Sp«dat Inttudions,
Analysts Key- BNA^ClP TCL SefnivoWHes
Shipment for Casa Complst*? H
Siirnpk'i; Tiun-jti>ir L-d FrtMll Cliuln of Custody y D&W R^Ci^^d t?V Dlftfr
,
Tim* U»ri«fR««sofi | R«linqui»«d By
P9$t RitO^V*fd by D^l^f Tirtwif
.
Figure 3-7. Scribe Organics Chain of Custody Record (Region Copy)
January 2011
35
-------
Chapter 3 - In-field Activities
P»g« J |