United States
Environmental Protection
Agency
EPA182-B-96-001
June 1996
Small and Disadvantaged Business Utilization (1230C)
Doing Business with EPA
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FOREWORD
Doing Business with EPA" is a publication designed to familiarize
small, small disadvantaged, minority and women-owned firms
with the Agency's Acquisition program, practices and policies.
This publication is developed for the express purpose of helping
prospective small, small disadvantaged, minority and women-
owned firms to become contractually involved through the
Agency's acquisition activities. This directory provides
information on the Agency's contracting policies, procedures and
practices. Additionally, it provides information on the
Headquarters, Regional and field buying activities, and identifies
the contact persons who are responsible for acquiring the
requested goods and services.
We hope that this publication will be helpful to you in your
attempts to do business with this Agency.
Leon H. Hampton, Jr.
Director
Office of Small and Disadvantaged
Business Utilization
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TABLE OF CONTENTS
Regulations Governing EPA Acquisitions 1
Competition for EPA Contracts 1
Procurement Automated Source System 1
Sealed Bidding 1
Negotiation Method 2
Small Business - Small Purchases 2
Competition Advocate 2
Federal Supply Schedule 2
Subcontracting 3
Unsolicited Proposals 3
Architect - Engineer Contracting 3-4
Commerce Business Daily 4
Office of Small and Disadvantaged Business Utilization
4
Preferential Procurement Programs 4-6
Commodities and Services Acquired by EPA 6-7
Research Triangle Park, NC 8
Cincinnati, OH 8-9
Washington, DC 9-10
Regional Requirements 10
EPA Regional and Laboratory Procurement Telephone
Directory 11-14
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REGULATIONS GOVERNING EPA ACQUISITIONS
The Federal Acquisition Regulation (FAR) is issued within
applicable laws under the joint authorities of the Administrator of
the General Services Administration (GSA), the Secretary of
Defense, and the Administrator for the National Aeronautics and
Space Administration, under the broad policy guidelines of the
Administrator for Federal Procurement Policy. EPA implements
and supplements the FAR through the EPA Acquisition
Regulations (EPAAR), Title 48 Chapter. 15.
The FAR is applicable to the Federal civilian agencies and the
Department of Defense (DOD) and is codified in the Code of
Federal Regulation, Title 48. Chapter 1. (Federal Acquisition
Regulation (FAR) System).
COMPETITION FOR EPA CONTRACTS
Purchases are made either by sealed bidding or competitive
proposals (negotiation). EPA seeks to obtain full and open
competition for the acquisition of supplies and services
necessary to meet requirements. Suppliers are notified of EPA's
requirements that are expected to exceed 100,000 through
announcements in the "Commerce Business Daily" published by
the Department of Commerce.
Sealed bidding is performed in accordance with the FAR, Part 14
as supplemented by EPAAR, Part 1514. The competitive proposal
process (negotiation) is governed by FAR. Part 15 as
supplemented by EPAAR, Part 1515.
PROCUREMENT AUTOMATED SOURCE SYSTEM
EPA utilizes the Procurement Automated Source System (PASS),
established by the Small Business Administration (SBA) to aid
small and disadvantaged business utilization. The PASS is
designed to increase government contract and subcontract
opportunities for interested small disadvantaged firms, including
women-owned
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businesses. You may register with the PASS system by
requesting a registration form from the U.S. Small Business
Administration, 409 3rd Street, S.W., Washington D.C. 20416, or
from the nearest SBA Regional Office.
SEALED BIDDING
The Sealed Bidding method of acquisition is used in those
instances where time permits the solicitation, submission, and
evaluation of sealed bids. The awards will be made on the basis
of price and price-related factors only: it is not necessary to
conduct discussion with the bidders; and there is a reasonable
expectation of receiving more than one sealed bid.
NEGOTIATION METHOD
The negotiation method of acquisition is used in those instances
where it is impractical to obtain the supplies or services by
sealed bidding. This situation often occurs when there is only
one firm able to furnish a particular item; where definitive
specifications are not available, or when there is an urgent need
for the supplies or services.
Small Purchases and other simplified purchases are performed
in accordance with the FAR Part 13 as supplemented by EPAAR.
Part 1513.
SMALL BUSINESS -SMALL PURCHASES
Establishes a simplified acquisition threshold at $100,000.
Reserves all contracts under the simplified acquisition threshold,
except those not exceeding $2500, for small business concerns.
Raises from $25,000 to $50,000 the threshold for using simplified
acquisition procedures, but requires Commerce Business Daily
notices for all purchases over $25,000. EPA will be able to make
purchases from $50,000 to $100,000 using simplified acquisition
procedures upon implementation of an electronic data capability,
"Small Purchase Electronic Data Interchange (SPED!)" to send
out notices of solicitations and receive responses.
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Once Agencies have certified that 75 percent of their eligible
purchases can be performed electronically, no notice is required
in the CBD for purchases up to $250,000. However, the simplified
acquisition procedure threshold remains at $100,000.
(FASA section 4004, "Small Business Reservation" and FASA
section 4201, "Simplified Acquisition Procedures")
COMPETITION ADVOCATE
The EPA fully supports Part 70f Public Law 98-369, Competition
in Contracting Act of 1984. As such, the Director of the Office of
Acquisition Management has appointed an Agency Competition
Advocate who is responsible for dismantling barriers which
reduce the opportunity for promoting full and open competition
in the acquisition of products and services by the Agency.
FEDERAL SUPPLY SCHEDULE
Before acquiring direct purchases from commercial sources, EPA
must determine whether or not the required supplies or services
are available from a Federal Supply Schedule established by the
General Services Administration. Firms interested in doing
business as a Federal Supply Services Contractor should contact
a GSA Business Services Center.
SUBCONTRACTING
Section 211 Subcontracting Provisions of Public Law 95-507
requires large prime contractors to establish a percentage goal
for awarding subcontracts to qualified small and small
disadvantaged firms in contracts which have a value in excess
of $500,000 (negotiated) (or $1,000,000 for the construction of
any public facility).
Subcontracting plans are not required in contracts where small
businesses are the prime contractors.
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UNSOLICITED PROPOSALS
An important method of doing business with EPA is through the
submission of relevant new ideas and concepts in the form of
unsolicited proposals. Familiarity with EPA programs and
projects may reveal the existence of a mutuality of interest. If
such mutual interest exist, submitting an unsolicited proposal
may be appropriate. Unsolicited proposals should be forwarded
to:
Grants Officer
Grants Administration Division
U.S. Environmental Protection Agency
401 M Street, S.W. (3903F)
Washington, D.C. 20460
Unsolicited Proposals are processed in accordance with the FAR
15.5 and EPAAR Part 1515.5.
ARCHITECT-ENGINEER
EPA has established an Architect-Engineer Selection Board to
support its full range of facilities and construction management
activities. The Board reviews the qualifications of firms
interested in performing architectural or engineering work and
related services. The Architect-Engineer Selection Board
maintains a list of qualified firms for various types of projects.
Standard Form 254 should be forwarded to:
Property Management Officer
The EPA Facilities Management and Services Division
U.S. Environmental Protection Agency
401 M Street, S.W. (3404)
Washington, D.C. 20460
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Firms are encouraged to keep their architect-engineer
qualification information current preferably on an annual basis.
Architect-Engineer requirements are processed in accordance
with FAR Part 36 and EPAAR Part 1536.
COMMERCE BUSINESS DAILY
The EPA synopsizes its contracting requirements in the
Commerce Business Daily (CBD). Every Monday through Friday,
the Department of Commerce publishes a list of proposed
Government procurement, subcontracting leads, contract
awards, and foreign business opportunities.
To subscribe contact the Superintendent of Documents, U.S.
Governments Printing Office, Washington, D.C. 20402, and from
field offices of the Department of Commerce. The CBD also is
available at most large Public and Federal Libraries.
OFFICE OF SMALL AND DISADVANTAGED BUSINESS
UTILIZATION
The EPA maintains an Office of Small and Disadvantaged
Business Utilization (OSDBU) as mandated under Public Law 95-
507 (October 24,1978). The Director, OSDBU provides guidance
and advice to Agency program and contracting officials on small
and small disadvantaged business acquisition activities.
It is EPA policy to encourage small businesses, small
disadvantaged businesses, women owned businesses, and labor
surplus area concerns to participate in all areas of its direct
acquisition activity.
If your firm qualifies, please forward a copy of your capability
statement to us for distribution to our program and contracting
officers. Your capability statement will be helpful in developing
a vendor source list for upcoming acquisitions which could
result in increased business opportunities for your firm. Please
mail your capability statement to:
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Senior Program Manager
Office of Small and Disadvantaged Business Utilization
U.S. Environmental Protection Agency
401 M Street, S.W. (1230C)
Washington, D.C. 20460
Telephone (703) 305-7305
PREFERENTIAL PROCUREMENT PROGRAMS
Federal agencies are required by law to give preference to
certain kinds of businesses in the awarding of contracts. Certain
terms and their meaning must be understood relative to
socioeconomic business development activity.
Small Business. A business qualifies as being small if it,
including its affiliates, is independently owned and
operated, is not dominant in the area of business in
which it is bidding on Government contracts, and meets
certain other size-standard criteria established for each
industry by the Small Business Administration (SBA).
Size standards are published in the regulations of SBA
(Title 1 3. CFR Part 121 ).
Socially and Economically Disadvantaged Individuals. A
contractor of the Federal Government shall presume that
socially and economically disadvantaged individuals are
(1) Black Americans, (2) Hispanic Americans, (3) Native
Americans (including American Indians, Eskimos,
Aleutes, and Native Hawaiians), (4) any person who has
been determined by the SBA within the provisions of 13
CFR 124-1-1-(3)(i), (5) the 8(a) program, and (6) members
of such minority groups as are designated as such by the
SBA pursuant to the procedure set forth at 13 CFR
Small Business Owned and Controlled by Socially and
Economically Disadvantaged Individuals. A small
business concern owned and controlled by socially and
economically disadvantaged individuals; a small
business concern which
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is 51 percent owned by one or more socially and economically
disadvantaged individuals, and whose management and daily
business operations are controlled by one or more of such
individuals.
Women-Owned Business. A Business that is at least 51
percent owned by a woman or women who also control
and operate it. "Control" in this context means
exercising the power to make policy decisions.
"Operate" in this context means being actively involved
in day-to-day management.
Labor Surplus Area. A civil jurisdiction determined by the
Bureau of Labor Statistics (Department of Labor) to have
an average unemployment rate of 120 percent of the
National average or 10 percent or higher, except that no
area will qualify if the average age unemployment rate is
less than 6 percent.
Labor Surplus Area Concern. A concern that together
with its first-tier subcontractors will perform work
substantially (at least 50 percent of the costs for
manufacturing production or services) in labor surplus
areas.
Labor Surplus Areas are those geographical areas
identified by the Department of Labor as areas of
concentrated unemployment or underemployment.
A price evaluation preference is established not in
excess of 10 percent for socially and economically
disadvantaged business concerns in unrestricted
solicitations.
(FASA Section 7102, Contracting Progress)
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Requests for further information regarding EPA's small and small
disadvantaged program should be addressed to the following:
Director
Office of Small and Disadvantaged Business Utilization
U.S. Environmental Protection Agency
401 M Street S.W. (1230C)
Washington, D.C. 20460
Telephone: (703) 305-7777
COMMODITIES AND SERVICES ACQUIRED BY EPA
The types of commodities and services generally acquired by
EPA are:
Research and Development
Pollution Abatement and Control
Air Pollution
Water Pollution
Other Pollution
Biomedical
Other Medical
Other Research and Development
Services
Technical Representative Services
Laboratory Testing Services
Other Architect-Engineer Services
ADP Facility Management Services
ADP Systems Development and Programming services
Other ADP Services
Maintenance of ADP Equipment
Installation of Computer and Related Equipment
Financial/Auditing Services
Consulting Services
Other Management Services
Air Quality Analyses
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Services (Cont.)
Chemical and Biological Studies/Analyses
Environmental Assessments
Environmental Baseline Studies
Environmental Impact Studies
Water Quality Studies
Other Special Studies and Analyses
Quality Assurance Studies and Analyses
Quality Assurance Services
Soil Studies
Cost Benefit Studies
Economic Studies/Analyses
Regulatory Studies
Feasibility Studies
Hazardous Removal Services
Electric Services
Custodial - Janitorial Services
Guard Services
Other Housekeeping
Arts/Graphics Services
Operation of a Warehouse
Printing - Binding Services
Reproduction Services
Technical Writing Services
Other Photo, Printing, Publishing Services
Lease or Rental of Equipment
Vehicle Inspection and Maintenance Program
Lodging or Conference Centers
Scientific and Management Education
Vocational/Technical Training
Other Training
Maintenance, Repair, Rebuilding of Miscellaneous
Equipment
Transportation Services
Construction
Additions, Alterations to Real Property
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Supplies and Equipment
Gases (all)
Gas Cylinders
Chemical, Chemical Products
ADP Mainframe
ADP Software
ADP Terminals
Lab Animals
Fuel Oil
Special Industry Equipment
WHAT EPA BUYS-NATIONAL REQUIREMENTS
Research Triangle Park, NC
The Contracts Management Division at Research Triangle Park,
North Carolina acquires a variety of equipment, supplies, and
services. Typical acquisition studies on radiation's health effects
on man, animals, and vegetables; identification of air pollution
and the setting of standards to control source pollutants;
assessments of energy resources and their associated pollution
problems; the development of techniques to control present
pollutants; and assessment of future energy resources and their
associated pollutants.
Request for further information concerning Research Triangle
Park acquisitions should be addressed to the following:
Director, Contracts Management Division
U.S. Environmental Protection Agency
Research Triangle Park, NC 27711
Telephone: (909) 541-3045
(Small and Disadvantaged Business Specialist)
Contracts Management Division
U.S. Environmental Protection Agency
Research Triangle Park, NC 27711
Telephone: (919) 541-2249
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Cincinnati, OH
The Contracts Management Division at Cincinnati, Ohio, acquires
a variety of equipment, supplies, and services for
epidemiological studies; toxicological research; air/water quality
standards development; studies of terrestrial and aquatic
ecosystems as impacted by pollutants; meteorological research;
advance waste treatment; water renovation; storm and
eutrophication; storm and combined sewer overflows and water
supply technology; treatment and control of industrial water
pollution; mining and agricultural water pollution control, and
control of oil and hazardous material spills, coordination of an
agencywide standardization and quality control program for
measurement of pollutants and environmental quality; and A & E
and Construction Services.
Requests for further information concerning Cincinnati
acquisitions should be addressed to the following:
Director, Contracts Management Division
U.S. Environmental Protection Agency
26 West Martin Luther King Drive
Cincinnati, OH 45268
Telephone: (513) 366-2002
(Small and Disadvantaged Business Specialist)
Contracts Management Division
U.S. Environmental Protection Agency
26 West Martin Luther King Drive
Cincinnati, OH 45268
Telephone: (513) 366-2024
Washington, D.C.
The Headquarters Contracting Office in Washington, D.C.
acquires a variety of equipment, supplies, and services on
epidemiological studies, toxicological research; studies of
terrestrial and aquatic ecosystems as impacted by pollutants;
control of industrial water
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for detection; identification and qualification of pollutants;
mining and agricultural water pollution control; control of oil and
hazardous waste spills and interdisciplinary research, and ADP
and telecommunications acquisitions.
Requests for further information concerning Headquarters
acquisitions should be addressed to:
Competition Advocate
Office of Acquisition Management
401 M Street, S.W. (3801F)
Washington, D.C. 20460
Telephone: (202) 260-9428
Chief, Headquarters Procurement Operations Division
ADP Procurement Branch
401 M Street, S.W. (3805F)
Washington, D.C. 20460
Telephone: (202) 260-6692
Chief, Superfund/RCRA Program Management
401 M Street, S.W. (3805F)
Washington, D.C. 20460
Telephone: (202) 260- 9158
Chief, Superfund/RCRA Headquarters Operations Branch
401 M Street, S.W. (3805F)
Washington, D.C. 20460
Telephone: (202) 260-2578
Chief, Purchasing and Contracts Management Branch
401 M Street, S.W. (3803F)
Washington, D.C. 20460
Telephone: (202) 260-2355
Senior Program Manager
Office of Small and Disadvantaged Business Utilization
401 M Street, S.W. (1230C)
Washington, D.C. 20460
Telephone: (703) 305-7305
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Regional Requirements
The Regional Offices and certain laboratories located throughout
the country are authorized to make small purchases of supplies,
equipment and services not in excess of $25,000; purchases
from the GSA schedules; and construction up to a maximum of
$2,000. Small purchases and other simplified purchases are
conducted in accordance with the FAR Part 13 as supplemented
by EPAAR Part 1513. Other Regional Office contracts are
awarded by the Headquarters Contracting Office, the Cincinnati
Contracts Management Division, and Research Triangle Park
Contracts Operation. Construction in excess of $2,000 is
acquired by the Cincinnati Contracts Management Division.
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EPA HEADQUARTERS, REGIONAL AND LABORATORY
PROCUREMENT TELEPHONE DIRECTORY
Environmental Protection Agency
Procurement and Contracts
Management Division
Fairchild Building (3803F)
499 South Capitol Street, S.W.
Washington, D.C. 20460
Environmental Protection Agency
Contracts Management Division
26 West Martin Luther King Drive
Cincinnati, OH 45268
Environmental Protection Agency
Contracts Management Division
Research Triangle Park, NC 27711
Environmental Protection Agency
Administrative Services Division
John F. Kennedy Federal Building
One Congress Street
Boston, MA 02203
Region I
Environmental Protection Agency
Contracts Management Section
290 Broad Street, 27th Floor
New York, New York 10007-1866
Environmental Protection Agency
Administrative Management Branch
841 Chestnut Street
Philadelphia, PA 19107
Region III
Mr. Glenwood Sites
Phone: (202) 260-2355
Mark Kellerman
Phone: (513) 366-2026
Ms. Starry Jones
Phone:(909)541-3416
Ms. Susan Pappas
Phone: (617) 565-3740
Mr. Harry Moscoso
Phone: (212) 637-3386
Ms. Alexandria Rajkowski
Phone: (215) 597-6156
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Environmental Protection Agency
Grants and Contracts Administration Branch
345 Courtland Street, N.E.
Atlanta, GA 30365
Region IV
Environmental Protection Agency
Contracts and Grants Branch
77 West Jackson Blvd.
Chicago, IL 60604-3590
Region V
Environmental Protection Agency
Financial Management Branch
1445 Ross Avenue
Dallas, TX 75202
Region VI
Environmental Protection Agency
Facilities
726 Minnesota Avenue
Kansas City, KS 66101
Region VII
Environmental Protection Agency
Administrative Services Branch
One Denver Place - 999 18th Street
Denver, CO 80202-2413
Region VIM
Environmental Protection Agency
Support Services Section
75 Hawthorne Street
San Francisco, CA 94105
Region IX
Ms. Ethelreen Murdix
Phone: (404) 347-2374
Ms. Kathleen Williams
Phone: (312) 886-7956
Ms. Earma Johnson
Phone: (214) 655-6510
Ms. Marilyn Millon
Phone:(913)551-7229
Mr. Benton Jordan
Phone: (303) 293 1635
Ms. Barbara Bycsek
Phone: (415) 744-1626
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Environmental Protection Agency
Administrative Management Branch
1200 Sixth Avenue
Seattle, WA 98101
Region X
Environmental Protection Agency
Robert S. Kerr Environmental
Research Laboratory
P.O. Box 1198
Ada, OK 74820
Environmental Protection Agency
Central Regional Laboratory
839 Bestgate Road
Annapolis, MD 21401
Environmental Protection Agency
National Fuel & Vehicle Emissions
Laboratory
2565 Plymouth Road
Ann Arbor, Ml 48105
Environmental Protection Agency
Environmental Research Laboratory
College Station Road
Athens, GA 3613
Environmental Protection Agency
Environmental Research Laboratory
200 - SW 35th Street
Corvallis, OR 97333
Environmental Protection Agency
National Enforcement Investigations Center
P.O. Box 25227
Denver Federal Center - Bldg. 53
Denver, CO 80225
Ms. Joanne Shea
Phone: (206) 553-0310
Ms. Barbara Marion
Phone: (405) 436-8513
Ms. Ruth Ann Donovan
Phone: (410) 266-9180
Ms. Priscilla Cantrell
Phone: (313) 668-4217
Ms. Pam Gunter
Phone: (706) 546-2300
Ms. Fran Kreitzer
Phone: (503) 754-4653
Ms. Jane Chadbourne
Phone:(303)236-5111
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Environmental Protection Agency
Environmental Research Laboratory
6201 Congdon Boulevard
Duluth, MN 55804
Environmental Protection Agency
Environmental Research Laboratory
Sabine Island
Gulf Breeze, Fl 32561
Environmental Protection Agency
Environmental Monitoring Systems
Laboratory
944 East Harman - P.O. Box 93478
Las Vegas, NV 89193-3478
Environmental Protection Agency
National Air & Radiation Environmental
Laboratory
540 South Morris Avenue
Montgomery, AL 36115-2601
Environmental Protection Agency
Environmental Research Laboratory
27 Tarzwell Drive
Narragansett, Rl 02882
Environmental Protection Agency
Environmental Research Laboratory
Hatfield Marine Science Center
2111 S.E. Marine Science Drive
Newport, OR 97365-5260
Environmental Protection Agency
303 Methodist Building
11th and Chapline Streets
Wheeling, WV 26003
Ms. Kathy Fuson
Phone: (218) 720-5544
Ms. Connie Shoemaker
Phone: (904) 934-9226
Ms. Frances King
Phone: (702) 798-2574
Mr. Herbert Reed
Phone: (334) 270-3408
Ms. Linda Distesano
Phone: (401)782-3121
Ms. Lynda Wolfe
Phone: (503) 867-4035
Ms. Lora Kociban
Phone: (304) 234-0261
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Environmental Protection Agency Ms. Betty Jeffery
EMSB - Annapolis Operations Section Phone: (410) 224-0907
2305 Riva Road - suite 300
Annapolis, MD 21401
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