A Guide to Completing Your Clean
Alternative Fuels Conversion
Notification Package:
Instructions for Submitting Clean
Alternative Fuels Conversion
Demonstration Information to EPA
&EPA
United States
Environmental Protection
Agency
-------
A Guide to Completing Your Clean
Alternative Fuels Conversion
Notification Package:
Instructions for Submitting Clean
Alternative Fuels Conversion
Demonstration Information to EPA
Compliance and Innovative Strategies Division
Office of Transportation and Air Quality
U.S. Environmental Protection Agency
&EPA
United States
Environmental Protection
Agency
EPA-420-B-11-017
April 2011
-------
Instructions for Submitting Clean Alternative Fuels Conversion
Demonstration Information to EPA
EPA receives data and documents from original engine manufacturers and conversion
manufacturers through its Verify data system. Any manufacturer or converter wishing to submit
data or documents must have a valid manufacturer code, which can be obtained by following the
instructions at http://www.epa.gov/otaq/verify/mfr-code.htm. Please follow all instructions
completely. Any problems or questions regarding Verify should be directed to the Verify Help
Desk at 1-888-890-1995 or verifyhelp@csc.com.
After obtaining a Verify manufacturer code, data submitters will need to set up user account(s) by
following the instructions at http://www.epa.gov/OMS/verify/setup.htm. A user account is
mandatory in order to submit data or documents. Any problems with setting up a user account
should be directed to the Verify Help Desk at 1-888-890-1995 or verifyhelp@csc.com.
The table below shows how converters should proceed based on their type of conversion:
Demonstration
Category
Certification1
Intermediate
Age2
Outside
Useful Life3
Any Large
Volume
Converter
Light Duty
http://www.epa.gov/otaq/cert.htm
http://www.epa.gov/otaq/consumer/fuels/alt
fuels/draft-cafc -form-ld-iav.xls
http://www.epa.gov/otaq/consumer/fuels/alt
fuels/draft-cafc -form-ld-oul.xls
Contact Martin Reineman at
reineman.martin@epa.gov
Heavy Duty
http://www.epa.gov/otaq/certdat2.htmftcert
Contact Steven DeBord at
debord.steven@epa.gov
http://www.epa.gov/otaq/consumer/fuels/alt
fuels/draft -cafe -form-hd-oul.xls
Contact Steven DeBord at
debord.steven@epa.gov
'See 40 CFR section 85.510
2 See 40 CFR section 85.515
3 See 40 CFR section 85.520
4 See 40 CFR section 86.1838 for Light Duty or 40 CFR 86.098-14 for Heavy Duty
-------
Depending on the demonstration category and applicability, the references in the preceding table
link to regulations and information regarding certification, or to the appropriate clean alternative
fuel conversion data submission form or EPA contact.
NOTE: Conversion manufacturers seeking a certificate of conformity should review the
certification information or follow up with the appropriate contact as indicated in the table. The
rest of these instructions apply only to conversion manufacturers who are submitting an
intermediate age or outside useful life notification package. Instructions for completing the
notification package forms are included in each downloadable data submission form.
Please refer to regulations pertaining to alternative fuel conversions (40 CFR Part 85 subpart F) to
determine which supporting documents you must attach to the data submission form. Note that
EPA will consider any forms submitted without the proper supporting documents to be
incomplete. Instructions on how to embed documents in the data submission form are included
within the form itself.
Note: Converters who consider any of the information on the forms and/or any of the supporting
documentation to be confidential business information (CBI) must prepare and submit both a CBI
version and a non-CBI version of the Verify submission. Converters should direct questions
regarding what EPA considers to be CBI to the appropriate contact listed in the table above before
entering submissions into Verify.
After the data submission form is complete and all the necessary supporting documents are
embedded in the form, log in to Verify at http://cdx.epa.gov/epa home.asp. Follow the
instructions to log in. Once in the "MyCDX" page, click on the link titled "VERIFY: Upload
Compliance Documents." The screen shot below with additional instructions superimposed
provides more details about how to enter the required information:
-------
Upload EPA Compliance Documents From Manufacturer Workstation
MvC
Lcggea in 35.
DX > Upload EPA Compliance Documents
. Manufacture*: EFA - EPA !Lc
Note:
1. Required fields are marked with * and cannot be left blank.
Help
EPA Manufacturer Code '
Document Path and File Name
Path and File Name of Same Document in Alternate
Format
Industry1 '
(CTRL + Click to select multiple values)
Compliance Document Type '
Corit
.'. Type
Genei
Compliance Docum-
Confidentiality Status *
Document Applicability '
Engine Family / Test Group '
model
Model Year
(CTRL + Click to select multiple values)
1
|[ Browse... I
|[ Browse... ]
Aircraft
All industries
All Terrain Vehicle
Alternative Fuel Converter (LDV/LDT/HDV Chassis Certified)
Complete Heavy-Duty Highway Vehicle
Alternative Fuel Conversion Data Submission Form
IFor Compliiiic
OCBI 0FOIA
One Engine Family or Test Group
A,
§
V
e Eiocument Type, Select "Alternative 1
group, then the Engine Family/Test
Yes No
2012 v | Enter the calendar year here, in place of model year.
Document Date '
Tide
Abstract*
Keyword(s) '
(CTRL + Click to select multiple values)
Are you the document owner?
Document Owner Name
Document Owner Phone '
Document Owner E-Mail '
Comments
[ select | | Date of submission should be entered for Document Date |
V
V
Absorber
Air cooled
Alternative Fuel
'cARB v.
age vehicles/engines, enter "Intermediate age"
here. If the kits are for vehicles/engines out side
of useful life, enter "Outside useful life" here.
| Select "Alternative Fuel Converter" for Keyword |
C'Yes C'No
&
Refresh
Review & Subm
-------
Be sure to follow instructions in the screen above, otherwise, your submission may not be
properly stored in our system.
After this page is correctly filled out, proceed to submit the document. After submitting the
document, if Verify accepted the submission, you will get a message in your CDX inbox stating so.
Your CDX inbox can be accessed through the left navigation bar through the "Inbox" link. If you
have CBI in your submission you must prepare a non-CBI version of your submission, and repeat
this process again so that both the CBI version and the non-CBI version of your form are
submitted. Non-CBI submissions are indicated by selecting the "FOIA" radio button.
After receiving an email message that your data submission form and its embedded documents
were successfully uploaded to Verify, your compliance notification will be in EPA's system. EPA
will periodically process complete submissions. EPA will contact you if your test vehicle or engine
has been selected for confirmatory testing. Incomplete submissions or submissions that are
selected for confirmatory testing may take longer to process. EPA will periodically update its list
of conversion systems that are appropriate for installation on intermediate age and outside useful
life vehicle test groups/engine families and evaporative/refueling families. The list can be found
at: http://www.epa.gov/otaq/consumer/fuels/altfuels/altfuels.htm. The exemption from the
tampering prohibition may be void ab initio if the conversion manufacturer fails to meet all of the
requirements for the program. This is the case even if a submission has been made and the
conversion system has been publicly posted.
------- |