U.S. EPA Emission Defect Information
and Voluntary Emission Recall Report
System
A Step-By-Step Guide for Acquisition,
Data Entry, and Submittal of Reports
Under the New Electronic System and
Process for Emission Defect Information
and Voluntary Emission Recall Reports
&EPA
United States
Environmental Protection
Agency
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U.S. EPA Emission Defect Information
and Voluntary Emission Recall Report
System
A Step-By-Step Guide for Acquisition,
Data Entry, and Submittal of Reports
Under the New Electronic System and
Process for Emission Defect Information
and Voluntary Emission Recall Reports
Compliance and Innovative Strategies Division
Office of Transportation and Air Quality
U.S. Environmental Protection Agency
&EPA
United States
Environmental Protection
Agency
EPA-420-B-11-018
April 2011
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of
Background and Information 2
Contact Information 2
Step 1: Downloading EDIR/VERR System Forms 3
Step 2: Entering Data into the EDIR/VERR System Forms 5
Step 3: Submitting the Completed EDIR/VERR System Forms and Related Attachments to
the Verify Document Module 6
Step 4: Instructions for Entering Information in the Verify Document Module 8
Step 5: User Notifications Regarding Form Submittal Status 11
APPENDICES 15
Appendix 1 16
Appendix II 19
Appendix III 23
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Background and Information
All manufacturers are required to submit reports to the United States Environmental Protection
Agency (EPA) describing emission-related defects and plans for remediation of indicated
defects to the EPA according to the regulations in 40 CFR §85.1903 and §85.1904,
respectively. This document describes the general process for submitting electronic versions of
Emissions Defect Information Reports (EDIR), Voluntary Emission Recall Reports (VERR), and
VERR Quarterly Progress Reports (QR) to the Verify Document Module.
Previously, manufacturers submitted EDIRs, VERRs, and QRs to EPA in hard-copy form via
regular mail delivery or in various electronic files via e-mail. EPA is moving away from these
practices and, as a result, is automating the EDIR/VERR process and implementing an
electronic method for collecting EDIR/VERR information.
EPA has coordinated with the manufacturers to develop portable document format (PDF) forms
using the Adobe Acrobat platform to electronically organize/assemble the EDIR, VERR, and QR
information outlined in the regulations above. Manufacturers will be able to download blank
versions of the forms and store them on their computer systems for data entry. Once data entry
is complete, the manufacturer can submit the completed forms to EPA using the Document
Module of the Verify data management system for EPA review and follow-up.
Once implemented, this new process will:
• Streamline the EDIR/VERR Process while leveraging existing computer systems to
achieve process automation;
• Reduce manufacturer EDIR/VERR submission burden;
• Reduce EPA EDIR/VERR review burden;
• Provide a standardized template to ensure consistent, complete EDIR/VERR
information.
As a user of the new EDIR/VERR system, it is important that you understand the process and
functions of the system. Therefore, this document provides step-by-step instructions on how to
obtain and enter information into the EDIR/VERR system forms, how to submit the forms to EPA
using the Verify Document Module, and how to check the status of a submitted document using
the Verify System inbox provided to Verify users. This step-by-step guide can be downloaded
from the Verify webpage' "Publications" link at http://epastaqe.epa.qov/otaq/verify/index.htm.
An overview of the EDIR/VERR System architecture is also provided on this webpage.
Contact Information
If you have questions or concerns regarding user accounts and access to the EDIR/VERR
system you can contact the Verify Help Desk at 1-888-890-1995 and/or verifyhelp@csc.com.
For general questions regarding the EDIR/VERR System, please contact Arvon L. Mitcham
(734.214.4522, mitcham.arvon@epa.gov) or Line Wehrly (734.214.4286, wehrly.linc@epa.gov),
manager of the Light-Duty Vehicle Group (LDVG), and he can direct you to a member of his
staff.
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EMISSION DEFECT INFORMATION AND VOLUNTARY
EMISSION RECALL REPORT (EDIR/VERR) SYSTEM:
A Step-By-Step Guide for Acquisition, Data Entry, and
Submittal of Reports under the New EDIR/VERR Process
This step-by-step guide covers three major sections: form download, access, and data entry; Verify
Document Module form submittal; and interaction with the user mailbox to track form submittal
status. Below are step-by-step instructions for each section. For more instruction and detail on
EDIR/VERR System form data entry, please refer to the help text on each form.
Step 1: Downloading EDIR/VERR System Forms
The EDIR/VERR System forms can be accessed from the "Publications" link on the Verify webpage
at http://epastaqe.epa.qov/otaq/verify/index.htm.
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The following page links provide more Verify information.
• Basic Information: Leam more about the purpose of Verify.
about Verify,
tions: Find out answers to questions
nanufacturer do to be ab
What is the first step r
ubmitdata to Venfy?
system1 and, what i
Account Establishment: Read about how to setup a Verify
Manufacturer Code: Learn how to register a company with EPA and acg
: Find guidance and compliance assistance for the regu
d download Verify related documents and presentat
: Find links to other certification and compliance activities.
Calendar: S-i= th-i Bch^JL.'^ 'ir ;. st-Eir "e.-iai-iE arid jpoi-rnmg events.
»j Local intranet
To locate the EDIR/VERR/QR forms, you can select the "Support Files for Current Verify
Submissions" link at the top or scroll down to the "Support Files for Current Verify Submissions"
section.
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When you click on the links for the forms, the document will open in an Adobe Acrobat utility in your
web browser. Once the document is open, you can select the save button near the top of the
screen and location dialog box will open that allows you to save the forms to your desktop.
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please nil out the foltowng form. Vou can 5ave data typed Wo this re
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U.S. EPA 2000 Traverwood Drive, Ann Arbor, Ml, 48105
Emissions Defect Information Report (EDIR)
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Step 2: Entering Data into the EDIR/VERR System Forms
The forms are writable Adobe Acrobat PDFs that allow data entry and can be saved to a local
desktop drive. In addition, the forms may be saved partially complete in order to be finished at a
later time. However, a partially complete form will not be accepted by the EDIR/VERR System. At
the end of each form, there is a help text section describing each field. Below are screenshots of
the blank first page of the EDIR/VERR System forms. There are also screenshots of the
EDIR/VERR System forms with sample data in the Appendix I.
ft mjl United SUWi Q*W*WW-«M8
WcRr\ii"J«'™1"':'"^li"":i"vl United States Environmental Protection Agency VotkJateform \
U.S. EPA 2000 Traverwood Drive, Ann Arbor, Ml, 48105
Emissions Defect Information Report (EDIR)
'= wqjlredtetl
Report / Manufacturer Information
r NewHXfi r Correct/ Update EDIR • Manufacturers must submit EDIRswithin 15 working
daysafteran emission-related defectlsfaund.
EPAEDIRNumber-| | | | |
Manufacturer EDIR Number*
Form version Number'
Additional email address
| Defect Information
Problem category *
Defect description'
Defect identification source/
method *
[CTRL + Click to select
multiptevalue(i))
Addiessies) of plants'
£va»uation of the emissions impact
wnen the vehicle / erq me exfi to rts
ttie defect'
Are there any available emission; data
HM11,VBBBlH.O
Airinleflntaks System
Catalyst/Aftertreatment Co mponent'Systemlnon-di«el engine)
Computer Related (Other ttian O8D)
Crankcase Ventilation Component/System
Diesel Paniculate Filter System
nvestigation based on warranty claims
n-Use Testing (According to CAP 2000)
nvestigation based on customer feedback
Manufacturer Internal Testing
Manufacturer Technical/Data Analysis
hatrelatestothedefect?* {"Yes r No
Pagei of 3
VyERr\!ilV,';T'"ml'"h"':"lcl";" United States Environmental Protection Agency voiiaateForm \
U.5. EPA 2000 Trav«rwood Drive, Ann Arbor, Ml, 481 05
Voluntary Emissions Recall Raport (VERR)
Report / ManufjM uwlnfi .(• \-''t's
T NewVERR r Correct/UpdateVERR* Manufacturers^ required to submrt si* Quarterly
Reports following a newVERfl submiiston.
EPA VERR Number • [~~[ | | |
fAanufacturer VERfl Number*
FormVersion Number* J j
Additional email address
Voluntary Emission Recall Information
Owner notification start date *
Problem category *
Derfect description *
Related emissions defect
information report tEDIR)
numberis) *
Describe the specific
modificatioru.*
Describe The method used to
determine the names and
addresses of thewehrcleorengine
Describethe conditions, proper
maintenance, or use upon which
the manufacturer determines
eligibility for repair'
ifioil,v«aoil.o
Owner notification final dace
Air Irlet.'lnlake System
Catalyst/Aftertreatment Component/System [non-diesel engine)
Computer Related (Otnerthan OBD)
Crankcase Ventilation Component/ System
D iesel Ra rttculate Filter System
Eleetrial, Mechanical and Cooling Systems
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Voluntary Emission Recall Quarterly Progress Report (C
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Page 1 of t
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Step 3; Submitting the Completed EDIR/VERR System Forms and Related Attachments to
the Verify Document Module
To access the Verify Document Module, you will need to login to the Verify System at
https://cdx.epa.qov/SSL/cdx/Loqin.asp. This will take you to the U.S. EPA's Central Data Exchange
(CDX) "Login" page. CDX enables streamlined, electronic submission of data via the internet and
acts as a secure point of entry for information submitted to the Verify System.
If you are a registered user, enter your user name and password to proceed. If you are not a
registered user, go to http://www.epa.qov/otaq/verify/setup.htm and follow the instructions to
establish your Verify account.
Environmental Protection Agency
if you have forgotten vour password or if your password doesn't work you may re-establish your password by clicking her
enirai uaia cxcnange Login
Warning Notice
EPA's Central Data Exchange Registration procedure is part of a United States Environmental Protection Agency (EPA) computer system, which
is for authorized use only Unauthorized access or use of this computer system may subject violators to criminal, civil, and'or administrative action
All information on this computer system may be monitored recorded read copied, and disclosed by and to authorized personnel for official
purposes, including law enforcement. Access or use of this computer system by any person, whether authorized or unauthorized, constitutes
consent to these terms
EPA will use the personal identifying information which you provide for the expressed purpose of registration to the Central Data Exchange site and
for updating and correcting information in internal EPA databases as necessary. The Agency will not make this information available for other
purposes unless required by law EPA does not sell or otherwise transfer personal information to an outside third party. [Federal Register March
18 2002 (Volume 67. Number 52HrPaae 12010-120131
Once you have entered your user name and password, the "MyCDX" page will open. Links for the
Verify System components that you can access will be displayed based on your request at the time
of Verify registration. Select the "VERIFY: Upload Compliance Documents" under the "Available
Account Profiles" box to begin submittal.
File Edit View Favorites Tools Help
Back - , | X*] [jgf] J-j ,. '' Search ' J' V Favorites
U.S. Environmental Protection Agency
6
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The page for submitting a document to Verify via CDX will open. Enter the information needed for
submitting EDIR/VERR Forms and Attachments to the Verify Document Module.
Verify (CDX): Upload Compliance Documents - Windows Internet Explorer provided by EPA
i-ij! T *L httpsi/Aestngn.epacdxnode.net/vefify/fileattachments/Pileupload.jsp
$ Verify (CDX): Upload Compliance Documents
0
1^. Page- § Tools-
Change Password
Frequently Asked
59:50
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[to reset tinnerl
59:50
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U.S. Environmental Protection Agency -
Upload EPA Compliance Documents From Manufacturer Workstation
X > Upload EPA Compliance Documents
Logged insi.AMITCHAM ManufediiB EFA-EPA(L
Note:
1. Required fields are marked with' and cannot be left blank.
EPA Manufacturer Code
Document Path and File Name '
Path and File Name of Same Document in Alternate Format
Industry '
(CTRL * Click to select multiple values)
Compliance Document Type
General Document Type
General Document Type, if 'Oilier"
Confidentiality Status *
Document Applicability '
Does this document apply to onemulfiple specific model year
(s)?'
Document Date
Title*
Abstract '
Keyword(s) '
(CTRL * Click to select multiple values)
EPA
II Browse... I
II Browse... ]
Aircraft
All Industries
All Terra n Vehicle
Alternative Fuel Converter (LDV/LDT/HDV Chassis Certified)
Complete Heavy-Duty Highway Vehicle
Select
Select
|
OCBI OFOIA
Select j|
Ores ONO
;
•
m
Absorber
Air cooled
Alternative Fuel
v
Note: In the lower left hand comer of the screen, there is 60-minute timer. This is a security measure
to prevent unintended or unauthorized use of your CDX account and will automatically log you out of
CDX after 60 minutes of inactivity. Certain screen selections will refresh the screen and reset the time
automatically but you should periodically check and click on this timer to ensure that you remain
logged in.
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Step 4: Instructions for Entering Information in the Verify Document Module
1. EPA Manufacturer Code: This field will be auto-populated based on the
manufacturer code you entered during the CDX registration process.
2. Document Path and File Name: You can type in the filename or you can select
"Browse" and locate the file on your computer. The file uploaded from the
submitter's workstation must be saved according to the naming convention
described in Appendix III. You should also refer to the Appendix III naming
convention for other EDIR/VERR attachments.
3. Industry: Select an industry from the pull-down menu. In the rare case that the
EDIR/VERR you are submitting applies to multiple industries, you can select multiple
industries by holding down "Ctrl" on your keyboard and left click your mouse on each
of the applicable industries.
a. For Light-Duty manufacturers, you can simply select "Light-Duty Vehicle &
Truck" (If you are an ICI or alternate fuel converter, there appropriate choices
for your industry as well).
b. For Heavy-Duty manufacturers, you can select one or more of the following
industries as appropriate:
i. Complete Heavy-Duty Highway Vehicle;
ii. Heavy-Duty Highway Spark Ignited;
iii. Heavy-Duty Highway Compression Ignited.
4. Compliance Document Type: Within the pull-down menu, there are several
options depending on the type of document you are submitting (e.g. report or
attachments). Below are the different options for entering data in this field. From
the pull-down menu, select either:
a. "Defect Report (Report)" for submitting a defect report (EDIR);
b. "Voluntary Emission Recall Report (Report)" for submitting a voluntary
emission recall report (VERR) or a VERR quarterly update report (QR);
DO NOT SELECT THE "VERR QUARTERLY UPDATE" OPTION! This will
be handled under the subsequent field, "General Document Type"; or
c. "Other" for an EDIRA/ERR/QR Attachment. A text box will appear titled
"Compliance Document Type, if "Other"" that you are required to enter data in
since you selected "Other". In this text box, you should indicate the
applicable report number and what type of report (e.g., EDIR/VERR/QR) this
attachment applies to (e.g., "3522 - EDIR attachment" or "0021 - VR
attachment").
5. Compliance Document Topic: Data can only be entered in this field when you
have selected "Defect Report (Report)" or "Voluntary Emission Recall Report
(Report)" for "Compliance Document Type" (see paragraph 4c above). Below are
the different options for entering data in this field. Depending on the type of report
you are submitting, you should select:
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a. "Initial Report" or "Follow-up Report" for submitting an EDIR, depending on
whether you are submitting it for the first time or are correcting/updating an
existing EDIR, respectively;
b. "Notification of Voluntary Recall" or "Follow-up Report" for submitting a VERR,
depending on whether you are submitting it for the first time or are
correcting/updating an existing VERR, respectively;
c. "Quarterly Update Report" for submitting a QR for reporting the progress of
the VERR;
DO NOT SELECT THE "REMEDIAL PLANS" OPTION! The VERR includes
the information that constitutes a remedial plan and, therefore, this option is
not necessary.
6. General Document Type: Data can only be entered in this field when you have
selected "Other" for "Compliance Document Type" (see paragraph 4c above).
Select the appropriate entry from the pull-down menu.
7. Confidentiality Status:
a. Manufacturers should only include non-confidential business information
(non-CBI) in the report form(s) and select Freedom of Information Act or
"FOIA" in this field.
b. If it is necessary to include CBI in the forms, you should submit the CBI
version with "CBI" selected in this field. In addition you should submit a
second, redacted (non-CBI) version of the form(s) with "FOIA" selected in this
field.
c. Manufacturers may include FOIA or CBI content in an attachment or
attachments to a report (e.g., technical service bulletin, owner and dealer
notification, sample recall label). Manufacturers should be sure to select the
appropriate confidentiality status in this field for the attachment(s) (e.g., "CBI"
should be selected for a CBI attachment; "FOIA" should be selected for a
FOIA or non-CBI attachment).
d. NOTE: For any CBI claims, manufacturers are required to clearly identify CBI
according to 40 CFR §85.1909 and should be prepared to substantiate any
CBI claims.
8. Document Applicability: Since manufacturers will be including the test group
information on the report(s) submitted to the Verify Document Module,
manufacturers should select "General Applicability (do not specify any EF/TGs)" for
this field.
9. Does this document apply to one/multiple specific model year(s)?: In almost all
cases, you should select "Yes" for this field. You will then be required to select the
applicable model year(s) in the subsequent field. If Model Year is not applicable to
your product or industry, please select "No".
10. Model Year: If the report applies to a single model year, please select the
applicable model year. If the report applies to multiple model years, click and hold
the "Ctrl" button on your keyboard while selecting each applicable model year.
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11. Document Date: Click the "Select" button to bring up a calendar and then select
the date of the report. (The submittal date will be automatically recorded by the
system.)
12. Title: Enter the title of the document as it appears on the document you are
submitting. For more guidance, you may click the "Help" button at the top of the
form and follow the instructions given for this field.
13. Abstract: At the beginning of this field, fora EDIR, VERR or an attachment to an
EDIR and/or a VERR, you should enter the applicable report number (e.g., 3522) at
the beginning to allow searching for a particular report (Note: you can also cut and
paste the information from the "Compliance Document Type, if "Other"" field
mentioned above). Following the report number, you may enter information that
describes the document. For a QR, you can simply type in "QR" since it does not
have a unique report number associated with it. For more guidance, you may click
on the "Help" button at the top of the form and follow the instructions given for this
field.
14. Keywords: For all report types (EDIR/VERR/QR), you should select "In-Use" at a
minimum. For the VERR/QR, in addition to selecting "In-Use", you should also
select "Recall". For an EDIR or VERR attachment, you should select the appropriate
entry based on the previously mentioned selections depending on the type of report
(e.g., for an EDIR attachment, select "In-Use" at a minimum; for a VERR attachment,
select "In-Use" and "Recall").
15. Are you the document owner?: If the person submitting the document to the
Verify Document Module is also the person that should be contacted regarding
details in the document being submitted, you should check "Yes" for this field. The
Verify Document Module will automatically enter the information for the document
owner name, phone number and e-mail address in the appropriate boxes based on
your Verify user account information. Otherwise, you should check "No" and enter
the appropriate document owner's name, phone number and e-mail address in the
required text boxes.
This information, along with the Verify user account information, will be used to
automatically populate the submitter and contact information in EPA's database and
for reference by the EPA. Therefore, please ensure the accuracy of this information
when entering data.
16. Comments: You may enter any additional details or notes in this field that you feel
are relevant and necessary related to submission of the report. However, any
comments related to the content of the report should be included in the comments
field on the report form, not this field. For more guidance, click the "Help" button at
the top of the form and follow the instructions given for this field.
As noted throughout these instructions, there is a Help button at the top of the page that
will provide guidance for each field in the Verify Document Module submittal page.
10
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Step 5; User Notifications Regarding Form Submittal Status
Following a document submission to the Verify Document Module, two validations will occur prior to
storage of the document in the EPA database. The first validation is performed on the selections
and information entered in the Verify Document Module (i.e., metadata) and the second validation is
performed on the data entered in the forms. For both validations, there will be messages to the
user with the validation results (e.g., received/accepted or rejected). Below is a brief explanation
and example of the messages for both validations.
Step 5a: Verify Document Module Notifications
Following the submission of a document to the Verify Document Module, a validation will be
performed on the metadata to ensure that the appropriate information has been entered for that
document. For this validation, you will receive one of two messages in your CDX inbox indicating
your document has either been received/accepted or rejected. You can use your CDX Inbox to
track the results of a document submission.
To access your CDX Inbox, click on "Inbox" in the navigation menu on the left side of the screen
(see example below). The acceptance or rejection is based on system validation checks according
to data/formatting rules for the document. For example, if you attempt to submit a file that was
previously submitted, the Verify Document Module will reject the submission since the validation
only allows you to submit a document once. In this case, you could simply change the name of the
document and resubmit the document to the Verify Document Module. If the new name is unique,
you should then see a received/accepted message in your CDX inbox.
Within the inbox, you can open a message by clicking on the "Verify Administrator" link in the
"From" column or the link in the "Subject" column for a particular submission. The information on
the screen will differ from the example since it is based on your Verify account information.
- e.httpsi/Jtest.epacdx.net/Sa./cdx/inbQx.aspFsdectlnbox^AMlTCHAM
File Edit View Favorites Tools Help
'^Environmental Protection ... Eup| Publications | Verify | EPA
U.S. Environmental Protection Agency
Submission received by the Verify Document Module
Verify Administrator
VERIFY Administrator
VERIFY Administrator
VERIFY Administrator
VERIFY Administrator
VERIFY Administrator
VERIFY Administrator
CDX Administrator
VERIFY Administrator
CDX Administrator
CDX Administrator
CDX Administrator
CDX Administrator
CDX Administrator
CDX Administrator
VERIFY Administrator
VERIFY Administrator
VERIFY Administrator
VERIFY Administrator
VERIFY Administrator
BROADCAST: Coniifm.ator; Test '.vaived (vehicles I C
Submission acceptedforTSB accepted
Submission accepted for VOLUNTARY EMISSION RECALL REPORT accepted
Submission accepted for VOLUNTARY EMISSION RECALL REPORT accepted
Submission accepted for VOLUNTARY EMISSION RECALL REPORT accepted
Submission accepted for DEFECT REPORT accepted
Submission accepted for DEFECT REPORT accepted
Your File Upload submission 2004-05 Colorado 3.5L Campaign 07123A-100K warranty-
Submission accepted for DEFECT REPORT accepted
File Upload submission FOI_EPA_QR1_2010_BD_ROOa.pdf
ile Upload submission FOI_EPA_VER_2752_BD_ROOa.pdf
ile Upload submission FOI_EPA_VER_OOQ1_BD_ROOb.pdf
ile Upload submission FOI_EPA_DRE_3049_BD_R01a.pdf
ile Upload submission FQl_EPA_DRE_3049_BD_ROOa pdf
Your ile Upload submission FOI_EPA_DRE_2954_BD_ROOa.pdf
Submission rejected [or Document file upload rejected
Submission rejected for Document file upload rejgcted
Submission reactedforDocumentfile uploac
Submission rejected for Document file upload reje
iiu 4/22/201
ri 4/16/2010
ri 4/16/2010
n 4/16/2010
n 4/16/2010
n 4/16/2010
ri 4/16/2010
n 4/16'2010
ri 4/16/2010
114/16/2010
ri 4/16/2010
ri 4/16/2010
n 4/16/2010
n 4/16/2010
n 4/16/2010
TTiu 4/15/201
Thu 4/15/201
Thu 4/15/201
Thu 4/15/201
Submission rejected by the Verify Document
The CDX Inbox will display
various messages (see
boxes above) to provide the
status of a document you
submitted to the Verify
Document Module.
You are In an encrypted secure session
11
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A window will open with basic information about the file you submitted. You will also notice a link
that says "Click here". This link allows you to view the status history and view/save a copy of the
submitted document
Example of a Rejected Message for a report submitted to the Verify Document Module
-E3 Submission rejected for Document file upload rejected - Message
From: VERIFY Administrator
Subject: Submission rejected JorDocumentflle upload rejected
Date: Thu 4/15/2010 5:32 PM
The document file name FOI_EPA_QR1_2010_BD_ROO.pdf is not unique in the Verify system. The rejection occurred at Thu
Apr 15 18:09:05 EOT 2010 while processing document_617b551c-7497-4009-bca6-2148d1eOc3f1.
Manufacturer Code: EPA
Document Name: FOI_EP.A_QR1_2010_FJD_ROO.pdf
Transaction Identifier: _f241115e-ea81-4359-b9c5-Q2e909602dcc
^—N
ick hereto vjlivthe status history.
Thank you for submitting your request to Verify via CDX.
Example of a Received/Accepted Message for a report submitted to the Verify Document Module
-Sl Submission accepted for DEFECT REPORT accepted - Message
From: VERIFY Administrator
Subject: Submission accepted for DEFECT REPORT accepted
Date: Fri 4/16/20104:39 PM
Your recent submission has been received by the EPA and you will be notified if any additional actions on your part are
required.
Manufacturer Code: EPA
Document Name: FOI_EPA_DRE_3049_BD_R01a.pdf
Transaction Identifier: _9a649dOb-6876-4cOd-b23b-8773d040fddd
Click here to view the status history.
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actual text of a submitted document.
Once you click "here", another window will open showing tracking information regarding the
submitted file, such as the submitted date, transaction ID and a hyperlink for the name of the
document (see below). If you click the Document Name link "FileAttachments.zip", a dialog box will
open prompting you to save or open the file. The example below demonstrates the WinZip program
opening the compressed file (TIP: to open the .zip file, you will need a compression program, such
as WinZip).
12
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If you select "Open", a zip file will open a list of the documents submitted to the Verify Document
Module. You may then select any document and it will open in the respective program. For the
EDIR/VERR System, this should be Adobe Acrobat. This zip file allows you to view the actual
document submitted and keep a record of your Verify Document Module' EDIR/VERR submissions.
MvCCX > Verify {CDX} Submission Status
The status of your submission is shown below:
MvCDX > Vefify (CDX) Submission Status
The status of your submission is shown below:
Submission ™
o Document Name: File Attachments.zip
c Transaction Id: _a35c5e25-3816-48c8-95bQ-45e3ff67751c
c Date Originally Submitted: 07/29/2010
Status History
Submission
o Document Name: FileAtt3chments.zip
o Transaction Id:_a35c5e25-3816-48c8-95b0-45e3ff67751c
c Date Originally Submitted: 07/29/2010
Thu 07/29/2010 4; 54 PM
Returned Documents
c None
Completed
Description
Your recent submission for the file upload FOI_EPA_DRE_2813_BD_RQOa (Beta 5).pdf has been received
by EPA. You will be notified if any additional actions on your part are required
The following document identifier has been assigned to this request:
_a35cSe25-3S16-*Sc3-95bQ-45e3ff67751c
Do you want to open or save this file?
Name: FiieAttachments.zip
Type: WinZipRle
From: testngn .epacdxnode. net
While files from the Internet can be useful some files can potentially
harm your computer. If you do not trust the source, do not open or
save this file.'
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Name
Favorites
Add
Mail
rrao
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Modified
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JREgBD J00.3 (Beta 5
Type
XML Document 10/26/2010 6:01 PM
AdobeAcro,,, 10/26/2010 6:01 PM 1,052,661 1% 1,043,.,.
Size Ratio
2,378 69%
Packed Path
729
Once you have completed reviewing a specific message, you can select the "Back to Inbox" button
at the bottom of the message. If you need to submit additional documents or other actions, click on
the "My CDX" link to return to your CDX account page. If not, be sure to log out of the system using
the "Logout" link in the blue navigation bar.
If you do not receive any messages regarding your submission or are unsure of a document's
status, you should contact the VERIFY Help Desk for assistance.
Step 5b: EPA Database Application Notifications
Once the document has been received and accepted by the Verify Document Module, it will be
parsed into the database for review by EPA users. A validation of the raw form data will be
performed prior to database application transfer. For this validation, all messages are sent to the e-
mail address specified as the document owner in the document meta-data not the CDX inbox.
13
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As discussed above, you can receive one of two messages in your user-defined inbox indicating a
document has either been accepted or could not be processed (see below). Some of the reasons a
document may not be processed are: a form validation was not performed prior to submittal,
identified errors following form validation were not corrected, or the incorrect version of the form is
being used/submitted. As a result, you would receive a message like the one shown below
indicating that your submission could not be processed and identifying the name of the file you
attempted to submit.
For this example, you can open the form on your desktop and validate the form, correct any errors,
or use the correct form version, and re-submit the document (TIP: you will have to use a different
name for the document since you previously submitted it to the Verify Document Module and only
unique file names are accepted). Once it has successfully been stored in the EPA database, an
acceptance message similar to the one below will be sent to your user account inbox and the
process is complete.
Example of a message for a report that could not be processed by the EPA database
Verify DR/VERR/QR Submission Could not be Processed
danolreply r.: MicheelHeese 13/17.W11 02M PM
The submission described fcelou could not be processed, Please check the file lor
validation errors and re-subbii. 1C the problen persists contact the help desk.
Pec went 'Tr.fr Hm: He. Ktcl»cl NCMC
Document Ovncr Email: hjeese.michafl^epa.^cv
Docuzene Cvner Phone: 2023439312
Kir Code: EPA
Submission Pace: 2011-03-17
rn« HUM: verr db.pdl
Example of message for a report accepted by the EPA database
Verily DR/VERR/QR Submission Acc«pl«d
doiiDlrepty to Michael Heete
Ovnec Has*: Hr, Rikr H*
Ovner Email: heese.michA
(Kinfc Phone: 3014196506
Date: 2011-03-O'?
Once the EPA users have reviewed the forms, any EPA follow-up questions or concerns regarding
your submission will be handled externally to the EDIR/VERR System.
-END-
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EMISSION DEFECT AND
VOLUNTARY EMISSION RECALL
REPORT (EDIR/VERR) SYSTEM
A Step-By-Step Guide for Acquisition, Data Entry, and
Submittal of Reports under the New EDIR/VERR Process
APPENDICES
15
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Appendix I
EXAMPLES OF EDIR/VERR SYSTEM FORMS WITH SAMPLE DATA
Example A:
Emission Defect Information Report (EDIR) with Sample Data
OMB HWM-QDU
" ' United States Environmental Protection Agency
U.S. EPA 2000 Traverwood Drive, Ann Arbor, Ml, 481 OS
Emissions Defect Information Report (EDIR)
Report/Manufacturer Information
(• New EDIR
EPAEDIR Number4
Manufacturer EDIH Number1
Form Version Number •
Additional email address
:t/Update EDIR'
Manufacturers must submit EDIRs within 15 working
days after an anission-related defect is found.
Defect Information
Won itoririg/Measu ring Sensor/System
Absorber System
NO* Sensor
On-Board Diagnostic (OBD) System
On-Board Refueling and Vapor RecoveryfORVR) S
Vehicle On-Goard Diagnostics (OGD) System will not indicate readiness for I/M emissions testing.
Defect identiftcatio
(CTRL + Click to select
multiplevaluels))
Add ress(es) of plants-
Evaluation of the emissions impact
when the vehicle /engine exhibits
the defect'
Are mere any available
'Stigation based on warranty da tns
IseTesting (According to CAP 2000)
litigation based on customer feedback
Manufacturer Internal Testing
Manufacturer Tech nical/Data Analysis
Mitcham Assembly Plant
Sterling Heights, Ml.
4920)
o the defect? • TYes (5 No
SEPA
•= required teid
Does the defect c
"':*' United States Environ mental Protection Agency
U.S. EPA 2000 Traverwood Drive, Ann Arbor, Ml, 48105
Emissions Defect Information Report (EDIR)
result in Qn-Board Diagnostic Malfunction Indicator Lamp illumination? * (5 Yes C No
Describe any drivabihty
problems which a defective
vehicle/engine would exhibit*
scription of anticipated
inufacturerfollow up •
No impact
TSB #25-001-07 has been issues to instruct dealers to reprogram the affected vehicles.
Type of related documents to be submitted tothe Verify Document Module *
(CTRL + Click to select multiplevaluels)}
No Related Documents to Submit
Available Emissions Data
(Repair Instructions
Technical Service BuHelin
Other (Specify in 'Notes'field)
Number of related documents to be submitted to Verify Document Module * [l
•HW*-
AddTestGnup/EngheFamiy
OMBf 2060-0048
Emissions Defect Information Report (EDIR)
Affected Vehicles / Engines Description
TcstGron)/ Engine Family Information Delete Test Gmap/ Engine Family \
Test Group /
Engine Family '
5ALXT02.8MEO
Certified Saies Area - SSiS
FED (non-CA+177 States) [•] 3,678
Potential Number Affected Actual Number Identified '
3,678 B.,678
Add Vehicle /Engine Vehicle/Engine hfbrmation
Make-
Cheap
Model 1 Calibration * Model Year •
SuperCar3.0 2005
Displacement (Liters) ' 1
t & Delete This Vehicle /Engine
TettGroMp / Engine Family Information DeteteTestGiaup/ Engine Family
Test Group /
Engine Family •
6ALXTQ2.8MEQ
Certified Sales Area • v^^Count™
5Q-5taIe[CA-f177States+FED) |J 72,4«
Potential Number Affected • Actual Number Identified '
72,440 72,440
Md V&iide /Engine Vehicle / Engine Information
Make
Cheap
Cheap
Cheap
Model 1 Calibration - Model Year '
Wheels 4J 2006
Transport A2£ 2006
Sealer 2006
Displacement (Liters) ' 1
3.7 | Delete Tto Vehicle /Engine
3.7 DeieteThisVehicle /Engine
3,7 DeleteThsVehicle /Engine
1/1011, vmunt.o Page 3 of 3
16
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Example B:
Voluntary Emission Recall Report (VERR) with Sample Data
u
OMB *2060-00*a
United States Environmental Protection Agency i voWflfefcvm
Voluntary Emissions Recall Report (VERR)
| Report / Manufacturer Information
S NewVERR C Correct/UpdateVERR* Manufacturers are required to submit six Quarterly
Reports following a newVERfl submission.
EPA VERR Number' | 2 | 7 | 3 | 2~|
ItonufacturerVERR Number*
06E-A03
0 I 0 I
Additional email address gkinvkja Irnv.cQm
| Voluntary Emission Recall Information
Owner notification start date •
Problem category *
Defect description *
Related emissions defect
information report (EDIR)
numberts) *
Describethe specific
modifications.*
Describe the method used to
determine the names and
addresses of the vehicle or engine
owners*
Describethe conditions, proper
maintenance, or use upon which
the manufacturer determines
eligibility for repair*
#101 1, VerHon i .0
Apr 6,2011 Owner notification final date Apr 7, 20! i
Ignition Component
Monitoring/Measuring Sensor/System
NOx Absorber System
On-Board Refueling and Vapor Recovery (ORVRJ System
Vehicle On-Board Diagnostics (OBD) System will not indicate readiness fof l/M emissions testing.
Communication between the transmission control module and certain generic scan tools maybe
interrupted due to signal interference.
0671
VeWcteswiHhavetheirECUreflasned/'reprog rammed to correct this is sue.
We will use internal customer data bases and fil. Polk & Co. supplied names, addresses and license
ptate numbers from DMV records to identify owners. Notifications will be sentto owners via first
class mail.
The vehicle must be within the applicable warranty period is years/80,.000 mites).
Page i of 3
U
*= required field
Describe the procedure for the
vehicle orengine owners to correct
the nonconformity •
Describe any authorized warranty
agents or persons other than
dealers who will remedy the
defect*
Describe the system used to assure
an adequate supply of parts will be
availableto perform the repair*
Dese ribe the impa ct of the
proposed changes on fuel
economy*
Describe the impact of the
proposed changes on drwability *
Describethe impact of the
proposed changes on safety*
Type of related documents to be su
(CTRL + Click to select multiple vali*
Number of related documents to b€
Notes
United States Environmental Protc
S. EPA 2000 Traverwood Drive, Ann
Voluntary Emissions Recall Rep
OMB *3060-QQ*«
ctlon Agency | VaMateform |
ort(VERR)
A consumercan call any of our dealerships and setup a repair appointment date and time fora
repairunder this recall.
N/A
A service CD has been supplied to all dealers.
No impact.
No Impact
No imp act
emitted to the Verify Document Module *
3(S»
submitted to Verify Document Module *
No Related Documents to Submit
DealerNotification/Bulletin
:fepair Instructions
Technical Service Bulletin
Sample Repair Label
Other (Specify in 'Notes' field)
iZD
J/M1I, Version 1.0 Page 2 Of 3
Add Tes t Group/ Engrte Family
Voluntary Emissions Recall Report (VERR)
Affected Vehicles t Engines Description
Text Grot*) / Engine Family Information
Test Group /
Engine Family"
5ALXT02.8MEO
Certified Sales Area-
FED [non-CA+1 77 States)
OMB «M£M»«
Validate Foim
| DeteteTest Group /Engine Family
Number Covered by Recall '
[-| 3,678
Add Vehide/ Engine Vehkfe / Engine Information
Make1
Cheap
Model / Calibration ' Model Year • Displace
{Liters
SuperCar3.0 20O5 1.8
Test Group I Engine Family Information
Test Group /
Engine Family
6ALXT02.8MEQ
Certified Sales Area '
50-Statc (CA+)77States+FED)
ment
Delete Th« Vehide/Engine
Delete Test Group / Engine Family
Number Covered by Recall *
P] 72,4*)
Add Vehide /Engine Vchkte/Englrwlntormatlon
Make'
Cheap
Cheap
Cheap
Model / Calibration - Model Year • ,
Wheels 4U 2006 17
TransportA28 2006 3.7
Seater 20O6 3.7
|vehicieFvlodelTeKt|
ment
t
Delete This Vehide/Engine
Delete This Vehide /Engine
Delete This Vehide /Engine
Page 3 of 3
17
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Example C:
Voluntary Emission Recall Quarterly Progress Report (QR) with Sample Data
A n^A United States
t?*^ •^•^E^ Environmental Protection
* = required field
Add Quarterly Update
United States Environmental Protection
U.S. EPA 2000 Traverwood Drive, Ann Arbor
Voluntary Emission Recall Quarterly Progress
Newer
Correct/
Update ~
New
New
Correct/Upc
EpA Additional
Quarter VppB Owner
Report _ Notification
Number" Nu'!lbw this
Quarter? *
T 1st . 2752 No
* 2nd * 4555 No
- 3rd ' 0007 No
•
Number of
Vehicles/
Engines
Involved in
the Recall*
76,118
17,263
3,500
Number of Vehicles / Engines Completed
Number
Inspected
76,118
17,263
2,500
Number
Found to be
Affected
76,118
17,263
2,155
Number
Receiving
Repair
32,569
2,150
1,005
Number of
Vehicles/
Engines
Ineligible
Due to
Improper
Maintenance
0
5
0
3/2011, Version IJO
Agency
, Ml, 481 05
Report (QR)
OMB H060-0048
Validate Form
Quarter' March [*j Year" 2010 [J
Number of Vehicles/Engines Unavailable for
Inspection/Repair
Due to
_ Other
Due to
r Due to Theft Due to Reasons
Exportation
. Scrapping " (Specify
in Notes)
0 0 0 O
2102
0 0 0 O
Notes
Reference EDIR 0671
Unavail able for other
reasons: 2 vehicles
totaled. Q
Reason for
correct! on/update:
incorrect n um ber Q
Delete Last Quarterly Update
Page 1 of 1
18
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Appendix II
EXAMPLES OF THE VERIFY DOCUMENT MODULE INTERFACE WITH SAMPLE DATA
Example A:
Verify Document Module interface with entries for an
Emission Defect Information Report (EDIR)
r 0 https://cestrrgn,epai:d'node.net/verify/fbattadhri)erfe/fileupload.jsp
Sferify(crjx):UploadComplanceDocuments
Heaw Dutv Hiahwav Gas Evaporative
- ::-.•.?.. '.':• •• ' ;" -
Heavy-Duty Industry Options
(Highlighted in blue)
Qenew Applicability (don't specify any EF.'l
Document Owner Name
Document Owner Phone
Document Owner E-Mail'
mitcham.arvon@epa.gov
Note: This example assumes a Light-duty industry submission. See the box above for the
applicable Heavy-Duty industry submission options (highlighted in blue) and select the most
appropriate one or more for your industry.
19
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Example B:
Verify Document Module interface with entries for a
Voluntary Emission Recall Report (VERR)
>ad Compliance Documents - Windows Internet Explorer provided by EPA
- , ' 4 https:/;teslngn,epacdxnode.netfverify/fileattachmsnts/Fileupload.jsp
jg Verify (CDX); Upload Compliance Documents
EPA Manufacturer Code EPA
Document Path and File Name '
}r System Testin\FQI_EPA_VER_2752_6D_RQCa.pdf I Browse
Path and File Name ot Same Document in Alternate Format
Compliance Document Topic'
Confidentiality Status'
Document Applicability
Does this document apply to one'tnultiple specific model year
{si?*
Model Year
(CTRL * Click to select multiple values)
Document Date*
Keyword(s)
(CTRL + Click to select multiple values
Are you the document owner?
Document Owner Name"
Document Owner Phone
Document Owner E-Mail'
Notification of Voluntary Recall •*
OCBI 0FOIA
Heavy-Duty Industry Options
(Highlighted in blue)
General Applicability (don't specify any EF/TGsJ
-
©Yes C'No
2004 A
07/05/201D
Voluntary Emission Recall Report
tor X-Bing Model
2313 - Voluntary Emission Recall Report
for X-Wing Model
ICI
luyp
ItalEia
Liquid cooled
Maintenance
Phase 2
Phase 3
S53M1
Regulation
Small Volume
Sim UNO
Mr. An/on Mitcham
7342144522
nitcham.arvon@epa.gov
Under "Keywords," you should select "In-
Use" and "Recall" for VERRs and QRs.
-
V Kernel
*, 100%
Note: This example assumes a Light-duty industry submission. See the box above for the
applicable Heavy-Duty industry submission options (highlighted in blue) and select the most
appropriate one or more for your industry.
In addition, for VERRs and QRs, you should make two selections under "Keywords": "In-
Use"and "Recall."
20
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Example C:
Verify Document Module interface with entries for a
Voluntary Emission Recall Quarterly Progress Report (QR)
' Verify (CDX): Upload Compliance Documents - Windows Internet Explorer provided by EPA
£_ https://bstr!Qn.sp3LJ\rcid'TTiet/verii:y.Tie.31:t.3':hrrii;r,i:sl'tVeijplued w
EPA Manufacturer Code EPA
Document Path and File Name'
r System Testmg\FOI_EPA_QR]_2D1C_FJD_RCCa pdfl Browse
Path and File Name of Same Document in Alternate Format
Industry'
[CTRL + Click to select multiple values)
Compliance Document Type
General Do-
General Document r.\
Compliance Document Topic'
--cumenl Tope, if "Otl
Confidentiality Status
Document Applicability
Does this document apply to onei'mulfiple specific model year
(s)?
Model Year 2QC4 >
(CTRL + Click to select multiple values)
I Browse..
ICI: Light-Duty
.arge Nonroad Spark Ignited
KlilhJIIBBfl
-ocomotive
Marine Compression Ignited
Voluntary Emission Recall ReporVRep
Complete Heavy-Duty Highway Vehicle
Heavy Duty Hiqhway Spark Iqnited
Quarterly Progress Reports
OCBI0FOIA
Heavy-Duty Industry Options
(Highlighted in blue)
General Applicability (don't specify any EF/TGs)
©Yes ONo
Document Date *:07/D5/2D1D
Titie* ;QuaiterIy Update
Abstract'
Quarterly Update
Keywonl|s)'l[ia
(CTRL + Click to select multiple values) I |uvp
Are you the document owner?
Document Owner Name'
Document Owner Phone
Document Owner E-Mail'
©Yes ONo
Mr. An/on Mitcham
7342144522
Under "Keywords," you should select "In-
Use" and "Recall" for VERRs and QRs.
mitcham.arvon@epa.gov
Note: This example assumes a Light-duty industry submission. See the box above for the
applicable Heavy-Duty industry submission options (highlighted in blue) and select the most
appropriate one or more for your industry.
In addition, for VERRs and QRs, you should make two selections under "Keywords": "In-
Use"and "Recall."
21
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Example D:
Verify Document Module interface with entries for an
Attachment to an Emission Defect Information or
Voluntary Emission Recall Report (EDIR/VERR)
-------
Appendix III
Naming a EDIR/VERR attachment for submittal to the Verify Document Module
A name of a document file consists of four sections:
Confidentiality Applicability Information Type_ Version Indicator, suffix [file type]
Each section has multiple -elements as listed in the following table:
Section 1
Confidentiality
(3 characters + underscore)
Section 2
Applicability
(3 characters + underscore)
Section 3
Information Type
(9 characters + 3 underscores)
Section 4
Version Indicator
(3 characters)
CBI_: a confidential file
that will not be released to
the public
FOI _: a non-confidential
file after remove
confidential information
from a CBI file so that it is
readily releasable to the
public after your
vehicles/engines are
introduced into commerce
Manufacturer Code_: the
three character code used by
the manufacturer in VERIFY
• DRE_XXXX_BD_: Defect Report CD (4>
• VER_ XXXX_BD_: Voluntary Emission
Recall Report a> (4>
• QR#_ YYYY_BD_: Voluntary Emission
Recall Report Quarterly Report (2)(3)(4)
Notes:
W
"XXXX_" should be the four digits of the
EDIR or VERR number assigned by the
manufacturer.
"# "should be 1, 2, 3 or 4 indicating the
quarter of the calendar year that the report
applies to.
"YYYY_" should be the calendar year the
report applies to.
"BD_" (Base Document) should only be
changed to one of the following when a
document is an _attachment to a EDIR or a
VERR:
ED: Emissions Data
DN: Dealer Notification
ON: Owner Notification
RI: Repair Instructions
SB: Technical Service Bulletin
SL: Sample Repair Label
OT: Other
• ROO: original
sty
• R01: 1 revision
nod
• R02: 2 revision
23
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Examples:
Reports submitted by manufacturer ABC:
bl. Example Names for EDIR/VERR/QR Report Files
Application File Name
FOI_ABC_DRE_0013_BD_R02
CBI_ABC_VER_00 14_BD_ROO
FOI_ABC_QR3_2009_BD_ROO
Name Explanation
Public file with CBI (Confidential Business
Information) removed, for manufacturer ABC, Defect
Report #0013, second revision.
File containing Confidential Business Information, for
manufacturer ABC, Voluntary Emission Recall Report
#0014, original version.
Public file with CBI (Confidential Business
Information) removed, for manufacturer ABC,
Voluntary Emission Recall Quarterly Reports for 3Q
2009, original version.
b2. Example Names for Attachments to EDIR/VERR Report Files
Application File Name
CBI
FOI_
ABC_DRE_0013_ED_ROO
ABC_VER_00 14_SB_ROO
Name Explanation
File containing Confidential Business Information, for
manufacturer ABC, Defect Report #0013, Available
Emissions Data, original version.
Public file with CBI (Confidential Business
Information) removed, for manufacturer ABC,
Voluntary Emission Recall Report #0014, Technical
Service Bulletin, original version.
24
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