LUnited States Environmental Protection Agency vvEPA Office of Solid Waste and Emergency Response ERLN Factsheet Environmental Response Laboratory Network Learn more at www.epa.gov/erln WebEDR Laboratory Quick Reference Guide The Web Electronic Data Review (WebEDR) is a Web-based system that performs automated data processing on laboratory-submitted Electronic Data Deliverables (EDDs). This system enables users to perform technical audits on data, as well as measure and analyze Environmental Response Laboratory Network (ERLN) and other data deliverables against Measurement Quality Objectives (MQOs). This laboratory guide covers the file upload, Self Inspection, and Final Submission processes. For further details on how to use this application, refer to the WebEDR Online Help, User Manual, or the training videos. Registration/Account Management In order to access WebEDR, users must register and be approved. Register 1) Access URL: http://webedr.fedcsc.com 2) Click Sign Up Now! 3) Review the Terms and Conditions and click Yes, I accept the Terms and Conditions, and complete the registration form. 4) Submit your request. 5) You will receive an e-mail when your account is approved. Log-in 1) Access URL: http://webedr.fedcsc.com 2) Enter your username and password (case sensitive). 3) Click Sign In. Edit Account Information 1) Once you are logged in, select the My Account tab located at the top of the screen. 2) Review your account information and make the necessary changes. 3) Ensure you save all the edits to your account profile. File Upload Wizard The file upload process in WebEDR enables Laboratory Users to upload their EDDs and perform preliminary checks on the data (Self Inspection). Once the data has been corrected, Laboratory Users can submit the data to EPA for review (Final Submission). Perform Self Inspection 1) On the Laboratory Workspace, select the Upload New File button. 2) Select the file and its submission type. Click Next. 3) Complete the project information page. Click Next. 4) Complete the method mapping information by selecting a WebEDR method and matrix. Click Next. 5) Select Self Inspection as the Submission Type. Click Finish. 6) Review the Self Inspection Summary page. 7) To review the laboratory data uploaded to WebEDR, click Review Lab Data. a) Each sample and substance from the uploaded files is displayed on this screen. If any errors are found, edit the EDO, and re-load it to WebEDR. 8) Return to the Self Inspection Summary page. 9) To review the individual Self Inspection tests, click on the Test Name. a) The Required Data Groups test ensures all the required data groups are reported in the EDO. If errors are found, edit the EDO, and re-load it to WebEDR. b) The Required Fields test ensures that a value is reported for each required field. If errors are found, correct the data by completing this screen. Ensure the edits are saved. c) The Data Format test ensures that each date in the EDO is reported in the correct date format (YYYY-MM-DD hh:mm:ss). If errors are found, correct the reported dates by using the date convertor. d) The Characteristic test ensures that all reported characteristics have a reported value. If errors are found, edit the EDO and re- load it to WebEDR. e) The Valid Values test ensures that each field in the EDO uses an acceptable value (e.g., Target', not TRG'). If errors are found, correct the data by completing this screen. Ensure the edits are saved. f) The Units test ensures that the correct unit codes are reported in the EDO. If errors are found, edit the EDO and re-load it to WebEDR. g) The Method Required Data test ensures that the data required by the Method MOO are present in the EDO. If errors are found, edit the EDO, and re-load it to WebEDR. h) The Targets test ensures that the EDO contains all the target substance required by the Method MOO. If errors are found, edit the EDO, and re-load it to WebEDR. i) The Lab QC Sample Mapping test enables the user to associate the field samples to the appropriate laboratory Quality Control (QC) sample (e.g., associate a field sample is to a specific duplicate sample for the Duplicate RPD test). Users must complete the sample mapping because these data are used in the data processing. 10) To download the Self Inspection results, click the Download Self Inspection Portable Document Format (PDF) button. 11) Make the necessary corrections, and perform additional Self Inspections until you are satisfied with the content of your data. Submit Final Documents 1) Laboratory users who have performed a Self Inspection(s) on their EDO may submit their data to EPA for review (Final Submission). 2) Complete the Self Inspection process and make the necessary edits to the EDO. 3) When the EDO is ready to submit it to EPA, select Final Submission as the Submission type. 4) Read the Certification Agreement, enter comments, and click Finish. (Note: EDDs only can be submitted as a Final Submission once.) 5) Print the certification receipt. 6) The customer of the project will receive an automated e-mail from WebEDR. ------- Unii&d Slates Environmental Protection Agency Laboratory Users Features Upload Files/Pending Submissions The Uploaded Files/Pending Submissions table holds all EDDs that have been uploaded and are pending submission to the EPA. 1) Review the Pending Submissions table on the Laboratory Workspace. 2) To delete EDDs, click the Remove icon. 3) If the EDO has been edited through the Self Inspection process, users can download a new version of the file by selecting the Download Updated File icon. 4) To continue with the EDO submission process, select a hyperlinked Deliverable Name from the table. 5) You will be navigated to the File Upload Wizard, where you can continue the upload process. Review Submitted Files The Submitted Files table lists a user's EDDs that have been submitted for EPA review. 1) Review the Submitted Files table on the Laboratory Workspace. 2) To view the results summary, click on the View Summary Report icon. Upload Supporting Documentation Laboratory Users have the ability to attach supplemental documentation, which will become a part of their submission package. For example, items that can be uploaded are the Data Reporting PDF, images, etc. 1) Select the Upload Supporting Documentation icon. 2) From the upload page, browse and select the file. 3) Provide a name for the file and indicate whether it is the Data Reporting PDF. 4) Click Save. 5) Data Reviewers will be able to access these attachments when they review the EDO. WebEDR Method MQO Library View Method MQO The Method Library is a core component of WebEDR. It consists of all the Method MQOs (method and matrix combinations) in WebEDR. 1) To view a Method MQO, select the View/Modify Method MQO link from the Laboratory Workspace. 2) Select Method MQO Type. Standard Method MQOs are the original WebEDR Method MQOs, and User-defined Method MQOs were created by a user. 3) From the Method MQO Selector Tool, select the method and matrix. 4) Review the Method MQO information and its Test MQO information. ERLN Factsheet Environmental Response Laboratory Network (ERLN) 5) To download the Method MQO information in a pdf file, click the Download Method MQO Profile link. 6) To e-mail a User-defined Method MQO to another user, select the Send Method MQO link. After completing this step, the selected user will have access to this Method MQO. Modify Method MQO Laboratory Users have the ability to customize a standard Method MQO. 1) To modify a Method MQO, select Edit Method MQO link from the View/Modify Method MQO page. 2) When modifying a standard Method MQO, enter a Short Name and any comments. Click Save. 3) Use the modification options to customize the Method MQO. a) To add/activate/deactivate tests to the Method MQO, click the Add/Remove Tests link. b) To modify the limit values and substance list for a test, click the Edit Limit Values link. c) To modify the substance list associated to a Method MQO, click the Edit Substance List link. d) To modify the instrument information, click the Modify Instrument information link. e) To change result qualifiers, click the Modify Result Qualifiers link. f) To upload supplemental documentation, click the Upload Supporting Documentation link. 4) Click Save to save as a draft, or click Publish to make the Method MQO available for your use. Add New Method Laboratory Users can create new User-defined Method MQOs to the WebEDR Library by using Add New Method. 1) To create new Method MQOs, click the Add New Method link from the View/Modify Method page. 2) Enter a unique Method Identifier and Method Name. 3) Establish the method's substance list. Click Next. 4) Establish the matrices and define a Short Name. Click Finish. 5) Return to the Method MQO Selector Tool. 6) Select the Method MQO Short Name. 7) Continue with modification options. 8) Click Save to save as a draft, or click Publish to make the Method MQO available for your use. Hints and Tips • Training videos and online help can be accessed from any screen. • Filters, helpful hints, rollover definitions, and sorting features are available throughout the application. • Passwords must be a minimum of eight characters and contain at least one alpha character, one special character, and one number. • There is no limit to the number of Self Inspections that can be performed on an EDO, but there can only be one Final Submission per EDO. Contact Information April 2011 ERLN Help Desk ERLN Helpdesk&.epa.aov 703.818.4200 ------- |