NetDMR
National Installation
Permittee and Data Provider
User Guide
May 2011
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NetDMR Permittee and Data Provider User Guide
May 2011
Table of Contents
Chapter 1. Introduction 1
1.1. Structure of this Guide 1
1.1.1. Organization 1
1.1.2. User Guide Notation and Conventions 1
1.1.2.1. Tips 1
1.2. Background-What is the National Installation of NetDMR? 1
1.3. System Requirements 2
1.3.1. Enabling Session Cookies 2
1.4. Types of Users and Their Roles 3
1.5. S ecurity 6
1.5.1. System Access 6
1.5.1.1. System Time-Out 9
1.5.1.2. Logging Out 9
1.6. Look and Feel 9
1.6.1. General System Navigation 9
1.6.2. NetDMR Pages 9
1.6.3. Entry of Data 11
1.6.3.1. Text Boxes 11
1.6.3.2. Checkboxes 11
1.6.3.3. Radio Buttons 12
1.6.3.4. Pick lists 12
1.6.3.5. Multi-Select Lists 12
1.6.3.6. Calendar Icons 13
1.6.4. Page Types 14
1.6.4.1. Search Pages 14
1.6.4.2. List Pages 15
1.7. Resources for More Information 15
Chapter 2. Managing Your Account 17
2.1. Creating an Account 17
2.1.1. General Information Rules 20
2.2. Searching for Available Permit Ids 21
2.3. Requesting View or Edit Access 21
2.4. Requesting a Permit Administrator and Signatory Role 23
2.5. Viewing an Account 26
2.6. Editing an Account 28
2.6.1. Request Access Rights Change 29
2.6.2. Security Questions and Answers 29
2.6.2.1. Reset Security Questions 29
2.6.3. Change Password 30
2.6.3.1. Reset Password 31
2.6.4. Lock Account 32
2.7. Unlocking Your Account 32
2.8. Resetting a Password 33
2.9. Retrieving a Forgotten User Name 34
2.10. Retrieving a Forgotten Password 35
2.11. Disabled Accounts 36
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NetDMR Permittee and Data Provider User Guide
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Chapter 3. Permit Administrator Procedures 37
3.1. Managing Access Requests 38
3.1.1. Managing Permittee and Data Provider User Access Requests 39
3.1.2. Deleting User Access Rights 40
3.1.3. Managing Partially Completed Internal User Access Requests 42
3.2. Sign and Submit DMRs 43
3.3. Edit, Import, Correct and Delete DMRs 44
3.4. Search and View DMRs and CORs 44
3.5. Download Blank DMRs 44
3.6. Search Permits 44
3.6.1. Permit Search from Home Page 44
3.6.2. View Permit Details 45
3.7. Search Users 47
3.7.1. User Search from Home Page 47
3.7.2. User Search Results 48
3.7.3. View User Account Details 49
3.8. Viewing All Signatories and Users for Permits 51
3.8.1. Viewing All Permit Signatories 51
3.8.2. Viewing All Permit Users 52
3.8.2.1. View User Details 53
Chapter 4. Signatory Procedures 55
4.1. Search and View DMRs Not Ready to Submit 56
4.2. Edit, Import, Correct and Delete DMRs 56
4.3. Search and View CORs 56
4.3.1.1. Search Using Last 10 Logins Table 56
4.4. Download Blank DMRs 57
4.5. Sign and Submit DMRs 57
4.5.1. Sign& Submit DMRs 57
4.5.1.1. Search for DMRs Using the DMRs Ready to Submit Tab 57
4.5.1.2. Selecting DMRs to Sign and Submit Using the DMR Search Results Page 58
4.5.1.3. Sign and Submit a DMR 60
4.5.1.4. Submission Confirmation 61
4.5.1.5. View Submission Errors/Warnings 63
4.6. COR Functionality 64
4.6.1. Repudiating the COR 64
4.7. Managing Access Requests 64
4.8. Search Permits 64
4.9. Search Users 64
4.10. Viewing All Signatories and Users for Permits 64
Chapter 5. View and Edit Roles 65
5.1. Searching for DMRs 66
5.1.1. Search All DMRs & Copies of Record 67
5.1.2. Search DMRs Ready to Submit 68
5.2. Viewing DMRs 69
5.2.1. Edit a DMR 72
5.2.1.1. Header Section 73
5.2.1.2. Parameter Section 75
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NetDMR Permittee and Data Provider User Guide
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5.2.1.3. Edit Check Errors Table 79
5.2.1.4. Add an Attachment 81
5.2.2. Import DMRs 82
5.2.2.1. Import Procedure 83
5.2.2.2. Import Validation 85
5.2.2.3. DMR Import Results 86
5.2.2.4. DMR Import Log 87
5.2.3. Correct a DMR 89
5.2.3.1. Correct a DMR 89
5.2.4. Delete a DMR 90
5.3. COR Functionality 91
5.3.1. Searching for CORs 92
5.3.2. Viewing a COR 94
5.3.3. Downloading a COR 95
5.3.4. Viewing a COR's Certification 98
5.3.5. Viewing a COR Signature 98
5.3.6. Downloading a COR's Signature Public Key 99
5.4. Download a Blank DMR 101
Appendix A - Subscriber Agreement 102
Appendix B - Import DMR File Format 109
Appendix C - Import DMR File Specifications 112
Appendix D - ICIS DMR Processing Errors 118
Appendix E - NetDMR Error Messages 125
Appendix F - Agency Maps 128
Appendix G-Basic Permit and DMR Refresh 130
Appendix H - Job Processing Schedules 135
Appendix I - Troubleshooting Missing DMRs 136
Appendix J-Frequently Asked Questions 139
Appendix K-Requesting Assistance 149
Appendix L - 40 CFR 122.22 150
List of Figures
Figure 1 -1: NetDMR User Categories and Their Roles 5
Figure 1-2: Functions of the Various NetDMR Roles 6
Figure 1 -3: NetDMR Welcome Page 7
Figure 1-4: NetDMR Login Page 8
Figure 1 -5: NetDMR Permittee User Home Page 8
Figure 1 -6: Example of Text Boxes 11
Figure 1 -7: Example of Checkboxes 11
Figure 1 -8: Example of Radio Buttons 12
Figure 1-9: Example of a Pick list 12
Figure 1-10: Example of Multi-Select List 13
Figure 1-11: Calendar Pop-up Window 13
Figure 1-12: Sample Search Page 14
Figure 1-13: Sample List Page 15
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NetDMR Permittee and Data Provider User Guide
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Figure 2-1: NetDMR Create Account Page 18
Figure 2-2: NetDMR Complete Account Creation Process Page 19
Figure 2-3: New Account Data Checking Rules 21
Figure 2-4: Request Access to Permits and Associated DMRs Page 22
Figure 2-5: Request Access to Permits and Associated DMRs Page 24
Figure 2-6: Additional Information Required Page 25
Figure 2-7: My Account Page 27
Figure 2-8: Edit Account Page 28
Figure 2-9: Locked Account Notification Page 32
Figure 2-10: Regulatory Authority Contact Page 33
Figure 3-1: Permit Administrator Home Page 38
Figure 3-2: Manage Access Requests Page 39
Figure 3-3: View Users Page 41
Figure 3-4: Manage Access Requests Page 42
Figure 3-5: Search Permit ID Page 44
Figure 3-6: View Permit Details Page 45
Figure 3-7: Search Users Page 47
Figure 3-8: User Search Results Page 48
Figure 3-9: View User Account Details Page 50
Figure 3-10: View Permit Page 51
Figure 3-11: View Users Page 52
Figure 3-12: View Users Page 53
Figure 4-1: Signatory Home Page 56
Figure 4-2: DMRs Ready to Submit Page 58
Figure 4-3: DMR/COR Search Results Page 59
Figure 4-4: Sign & Submit DMR Page 60
Figure 4-5: Submission Confirmation Page 62
Figure 4-6: DMR Submission Error and/or Warnings Page 63
Figure 5-1: Permittee/Data Provider View Home Page 65
Figure 5-2: Permittee/Data Provider Edit Home Page 66
Figure 5-3: DMRs Ready to Submit Page 68
Figure 5-4: DMR/COR Search Results Page for View Access 69
Figure 5-5: DMR/COR Search Results Page-Edit Access 69
Figure 5-6: Edit DMR Page 73
Figure 5-7: Import DMRs Page 83
Figure 5-8: DMR Import Results Page 86
Figure 5-9: DMR Import Log Page 87
Figure 5-10: DMR Copy of Record Page 94
Figure 5-11:COR Certification Statement Page 98
Figure 5-12:COR Signature Page 99
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NetDMR Permittee and Data Provider User Guide
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Chapter 1. Introduction
1.1. Structure of this Guide
1.1.1. Organization
The intent of this guide is to provide step-by-step instruction, guidance, and pertinent
information on how to use the National Installation of NetDMR.
This guide addresses the technical basics of entering and submitting DMR data into the National
Installation of NetDMR. For the most part, it does not deal with policy regarding what data
should be entered in particular circumstances. Descriptions and information are written for
clarity for the average User, not for regulatory precision. Finally, this guide is not exhaustive.
Data elements and other aspects of the system that are reasonably self-explanatory are not
discussed.
1.1.2. User Guide Notation and Conventions
The bulk of this guide consists of step-by-step guides to performing various tasks. Within each
task, steps are enumerated and screen shots are included to illustrate the steps.
1.1.2.1. Tips
Throughout the Guide you will find text boxes
containing Tips. Tip boxes contain information
that should make your job easier. They include
ideas for streamlining data entry or information
pertaining to particular situations.
Tips include ideas for
streamlining data entry or information
pertaining to particular situations.
1.2. Background- What Is the National Installation of NetDMR?
The National Installation of NetDMR is a web-based application that will allow National
Pollutant Discharge Elimination System (NPDES) permittees to electronically submit discharge
monitoring reports (DMRs) to EPA's data system for discharge information, the Integrated
Compliance Information System (ICIS)-NPDES database. NPDES permits are issued under the
authority of the Clean Water Act.
The NetDMR application, or "installation", resides at CDX and allows each State Agency, Tribe
or EPA Regional office to have their own separate working environment, or "Instance" that can
be customized with their own logos, permits, DMRs, new alerts and contact information.
NetDMR includes the following key components:
• Common Functionality: Create an account, request access to a permit and associated
DMRs/and copies of record (CORs), edit account information, retrieve a forgotten user
name or reset a forgotten password, and unlock a locked account.
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NetDMR Permittee and Data Provider User Guide
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—'jr
• System Administrator: Configure a NetDMR installation and customize settings for
each Instance associated with an installation.
• Regulatory Administrator: Manage user accounts; set additional customization options
for an Instance; approve signatories; and search, view, and download DMRs and CORs
submitted for permits administered by the regulatory authority associated with the
Instance.
• Permit Administrator: Manage user read and write access to DMRs for a specific
permit.
• Search Functionality: Search and view permit details.
• DMR Functionality: Search, view, edit, sign and submit DMRs; import DMR data.
• COR Functionality: Search, view, and download copies of record for DMRs.
• Interaction with ICIS: NetDMR retrieves permit and expected DMR data from ICIS and
submits reported DMR data to ICIS automatically.
• Database: Store information needed by NetDMR or generated by NetDMR users.
• Help System: Provide on-line instruction on how to use specific elements of NetDMR
functionality.
Descriptions for all key components except the System Administrator are described in
subsequent sections of this document. Details on NetDMR functionality available to System
Administrator are provided in the NetDMR System Administrator User Guide
1.3. System Requirements
The following are the minimum PC requirements to access and use the National Installation of
NetDMR:
> Pentium III/IV or equivalent processor
> 128 MB RAM (512 MB recommended)
> Monitor with resolution of at least 800 x
600
> Internet access
> Microsoft Internet Explorer 6.0 or above,
with settings: browser is used.
TIP
NetDMR was designed for use
with Internet Explorer. Unexpected
results may occur if any other Web
• JavaScript enabled
Session cookies enabled
• Pop-up blockers disabled
1.3.1. Enabling Session Cookies
NetDMR requires that you enable session cookies to function properly. A cookie is a small text
file containing information that a Web site copies to your computer. NetDMR will automatically
detect whether you have cookies enabled after login and provide instructions on how to enable
cookies if needed. All cookies generated by NetDMR are removed once you close your browser.
After you enable cookies, log into NetDMR again. The following cookies will be used by
NetDMR:
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NetDMR Permittee and Data Provider User Guide
May 2011
• JSESSIONIID - A number generated by the NetDMR to identify your browser. This
cookie is removed once you close your browser and contains no personal identifying
information.
• COOKIETEST - A cookie that has the value of 1. This cookie is set only to test that your
browser allows cookies. This cookie contains no personal identifying information.
To enable cookies using Internet Explorer 6.0 or 7.0:
1. Choose Tools, then Internet Options.
2. Click the Privacy tab.
3. Default setting is medium. Move the slider to determine which setting you prefer.
4. You can also click on Advanced for specialized cookie treatment.
1.4. Types of Users and Their Roles
The ability to view and modify data within the National Installation of NetDMR is controlled by
the organization a User is affiliated with (a facility, a lab or contractor, a state, an EPA region, or
EPA headquarters) and the roles a User can be assigned to. Permittees are assigned a Permit
Administrator role, a Signatory role, an Edit role or a View role. Data Providers are assigned an
Edit role or a View role. Figure 1-1 lists the different Roles and User Categories NetDMR
offers.
Role
User Category
Functions
System
Administrator
EPA Headquarters
> Create and manage an installation
> Create and manage downtimes and
settings
> Create and manage Instances:
o Create the first Regulatory
Administrators for a new
Instance
o Manage General Information
o Manage Regulatory
Administrators requests
o Manage Agency Maps
Regulatory
Administrator
EPA Region or State
(Internal)
Customize an Instance:
o Manage some General
Information
o View System Administrators
o Manage Subscriber Agreements
o View Agency Maps
o Manage e-mail messages
o Manage DMR submission and
attachment notifications
o Manage news and notices
Manage Regulatory Administrators,
Signatory and Regulatory View requests
Create the first Permit Administrator for
a new Instance
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NetDMR Permittee and Data Provider User Guide
May 2011
Role
Signatory
Permit
Administrator
Edit
Edit
View
User Category
Permittee or Facility
(External)
Permittee or Facility
(External)
Permittee or Facility
(External)
Data Provider -
Contractor or Lab
(External)
EPA Region or State
(Internal)
Functions
> Assist Permit Administrators with
managing Permit Administrator,
External Permitte and Data Provider
Edit and View Requests
> View permits and users
> View, validate, download and repudiate
CORs
> Manage user accounts
> View logs and network activity
> Request access to View Partially
completed DMRs
> Request access to view, modify, sign or
submit DMRs/CORs for a permit
> Import DMRs
> Sign and submit Subscriber Agreements
> Download blank DMRs
> Download CORs
> Manage Permit Administrator, External
Permittee and Data Provider Edit and
View requests, and Regulatory View
Partial DMR Requests to view or
modify DMRs and CORs
> Manage Regulatory view access to
partially completed DMRs
> Request access to view, modify, sign or
submit DMRs/CORs for a permit
> Import DMRs
> Sign and submit Subscriber Agreements
> Download blank DMRs
> Download CORs
> Request access to view and modify a
permit and its DMRs/CORs
> View users
> Download blank DMRs
> Download CORs
> Request access to view and modify a
permit and its DMRs/CORs
> View users
> Download blank DMRs
> Download CORs
> Request access to view a permit and its
DMRs/CORs
> Request Regulatory Administrators
access
> View users
> Download blank DMRs
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NetDMR Permittee and Data Provider User Guide
May 2011
Role
View
View
User Category
Permittee or Facility
(External)
Data Provider -
Contractor or Lab
(External)
Functions
> Request access to view a permit and its
DMRs/CORs
> View users
> Download blank DMRs
> Request access to view a permit and its
DMRs/CORs
> View users
> Download blank DMRs
Figure 1-1: NetDMR User Categories and Their Roles
System Administrator - EPA Headquarters staff responsible for configuring and
performing routine maintenance on the National NetDMR Installation, establishing state
Instances of NetDMR within the National Installation, and creating the first Regulatory
Administrators.
Regulatory Administrator - State and EPA Regional (Regulatory Authority) staff
responsible for managing User accounts, customizing their own Instance within the
National Installation, approving DMR signatories, and searching, viewing and
downloading DMRs and their Copies of Record (CORs) submitted for permits
administered by the regulatory authority associated with the Instance, and provide
Technical Support of NetDMR for Permittees and Data Providers
Permit Administrator - Facility or permittee staff responsible for approving all COR and
DMR view requests, and DMR edit requests for the Permit. Permit Administrators may
edit DMRs only if they have been granted Edit access to a permit.
Signatory - Facility or permittee staff
responsible for signing and submitting
DMRs on behalf of an organization. A
request for the signatory privilege requires
submission of a Subscriber Agreement to
the Regulatory Authority that administers
a particular NPDES permit
TIP
Until the first Signatory Privilege is
granted for a permit, no accesses or
privileges can be requested for that permit
by other users.
Permitee User - Facility or permittee staff responsible for viewing, entering, editing or
uploading Discharge Monitoring Reports (DMRs) into a state Instance.
Data Provider - Contractor or laboratory staff responsible for viewing, entering, editing
or uploading Discharge Monitoring Reports (DMRs) into a state Instance. Data
Providers are not allowed to sign and submit DMRs or approve access to permits.
Figure 1-2 illustrates the functions available to each role within NetDMR.
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NetDMR Permittee and Data Provider User Guide
May 2011
oystem Install and
Administrator Customize -* ,n™an^
(EPA HQ User) NetDMR
Create nitial
— * Internal
Administrator
I
Regulatoryl
Administrator Role Customize
(Regulatory lnstance
Authority User)
Permit
Administrator
Role
(Permittee User)
Signatory1 Role
(Permittee User)
Edit Role
(Permittee or Data Provider User)
Read-Only Role
(Permittee or Data Provider User)
Monitor and Maintain Hosted Version of NetDMR
-*
Forward URL &
Other Information
to Permittees
1 F
Create
Account
.-, • Approve
J\eVle" Signatory
Subscriber -» Usi aNe,DMR
Agreement ^^
— *
— »•
— *•
Create ^
Account
Request
Signatory
Access
Create fc
Account
Request
Edit
Access
Create ^
Account
Request
View- Only
Access
+-
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NetDMR Permittee and Data Provider User Guide
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AWU.MR
Welcome
Welcome to NetDMR! If vou are a permittee, you mav be able to use
this web site to complete and submit DMRs electronically for your
facility.
Warning Notice
The registration procedure for trie National Installation of NetDMR is part of the United States Environmental Protection
Agency's (EPA) Central Data Exchange, which is for authorized use only. Unauthorized access or use of this computer
system may subject violators to criminal, civil, and/or administrative action. AH information on this computer system may
be monitored, recorded, read, copied, and disclosed by and to authorized personnel for official purposes, including law
enforcement. Access or use of this computer system by any person, whether authorized or unauthorized, censuses
consent to tnese terms.
Privacy Statement
EPA will use the persona! identifying information which you provide for the expressed purpose of registration to the National
Installation of NetDMR site at the Central Data Exchange and for updating and correcting information in internal EPA
databases as necessary. The Agency will not make this information available for other purposes unless required by law. EPA
does not sell or otherwise transfer personal Information to an outside third party. [Federal Register: March 18, 2002
(Volume 67, Number 52)][Page 12010-12013]
Figure 1-3: NetDMR Welcome Page
If your permit is administered by a State Environmental Agency or an EPA Region, click on the
Select Regulatory Authority pick list and
highlight appropriate agency's state name or EPA
Region.
Select
Regulatory
Authority:
Click on Gol to proceed to the NetDMR Login
page for the NetDMR Instance of the Regulatory
Authority you selected from the list box.
CT-KY-PR-RI-SR
ERG Test-NY
R10 Parti al-AK-ID-OR-WA
R3 Parti al-DC-MD-VA
R6 Partial - LA-GM
Texas
At the NetDMR Login page shown in Figure 1-3, existing NetDMR users enter their NetDMR
User Name and Password as shown in Figure 1-4, then click on
Submit
New users must
click on register for a new account to gain access to NetDMR before being able to log into
NetDMR.
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NetDMR Permittee and Data Provider User Guide
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Login | FAQs | Getting Started | Contact the NetDMR Te.
JVerl
Welcome
Welcome to the Tennessee installation of NetDMR! If you are a
permittee, you may be able to use this Web site to complete and
submit DMRs electronically for your facility.
New to NetDMR?
IBani
x>ut NetDMRr please contact
Jser Name |rjoe.jane@site.com I Submit
I7
Forgot User Name? / Forgot Password? /
• NetDMR Regulator,1 Authority A^c^unt5 Demo on Monday, March 9, Create a NetDMR Account
2009 10:00 AM Eastern Time. It covers Regulatory Authority User
Guide, DMR Data Entry.
t First time users should check to see if yoi
permit is available in NetDMR yet by
Checking your Permit ID
Warning Notice
The registration procedure for the National Installation of NetDMR is part of the United States Environmental Protection
Agency's (EPA) Central Data Exchange, which is for authorized use only. Unauthorized access or use of this computer
system may subject violators to criminal, civil, and/or administrative action. All information on this computer system may
be monitored, recorded, read, copied, and disclosed by and to authorized personnel for official purposes, including law
enforcement. Access or use of this computer system by any person, whether authorized or unauthorized, constitutes
consent to these terms.
Privacy Statement
EPA will use the personal identifying information which you provide for the expressed purpose of registration to the National
Installation of NetDMR site at the Central Data Exchange and for updating and correcting information in internal EPA
databases as necessary. The Agency will not make this information available for other purposes unless required by law. EPA
- ----- - --•••'' • "
Figure 1-4: NetDMR Login Page
You are only permitted one NetDMR login at a time (a single active session). If you attempt to
log into NetDMR from the same or more than one computer simultaneously NetDMR will
terminate the previous session and establish the most recent login attempt.
After a successful login, NetDMR will display the Permittee User, Signatory Administrator,
Permit Administrator, Regulatory Administrators or System Administrator home page depending
upon your Role and access level. Figure 1-5 is an example of the Permittee User Home page
for a Regulatory Authority User with View access.
^Search: All DMRs & CORs
All DMRs & Copies of Record (CORs)
Use the following fields to se
Permit #:
Facility:
Permitted Feature:
Discharge:
Monitoring Period End
Date Range:
Edited or Submitted
BV:
arch for DMRs and CORs. Leafing a field blank will instruct NetDMR
[AlTE] Update |
|AII jj Update |
[AlljJ Update
ra
3 | H (mm/dd/mv)
ra
Last 10 Logins
5/30/08 2:33 PM
Figure 1-5: NetDMR Permittee User Home Page
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NetDMR Permittee and Data Provider User Guide
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A list of up to 10 previous logins are always displayed on the right side of Last 1° Logins
each home page. 7/i/os 5:26 PM
7/1/08 5:19 PM
1.5.1.1. System Time-Out
NetDMR will automatically log you out and prompt you to log back in if the page is left idle for
30 minutes.
Home | FAQs | Getting Started
Nett
Session Timeout
Your session has expired. To continue using NetDMR you must main to the application again.
The Session Lockout Timer, which is a countdown from 30
minutes, is displayed at the top right corner of every page.
The timer resets to 30 minutes every time you perform an action that refreshes the page (e.g.
save, submit, cancel, etc). Once you are logged out you may sign back in immediately. Any
unsaved information will be lost.
1.5.1.2. Logging Out
Log out of NetDMR by clicking on I L°9°ut at the top of any NetDMR page.
1.6. Look and Feel
1.6.1. General System Navigation
Hyperlinks take you to a particular page. By
convention, hyperlinks are indicated by an arrow or
hand icon when hovering your cursor over them. A
standard set of hyperlinks are found at the top of all
NetDMR pages and customized hyperlinks are
sprinkled in the body of certain pages as necessary.
Home | FAQs | Getting Started
Submit
Go
Search
Buttons cause the system to perform some action, such as searching, saving, or
deleting. Buttons are generally found near the bottom of the page or next to a
block of data, and the actions they perform are dependent on information you have
entered on the page.
Update
1.6.2. NetDMR Pages
The NetDMR Welcome page has hyperlinks at the top that provide answers to Frequently Asked
Questions (FAQs) and explain how to get started in NetDMR. The body of the page displays
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NetDMR Permittee and Data Provider User Guide
May 2011
news items and has a drop down list box for choosing a Regulatory Authority interface or
NetDMR Instance.
The series of hyperlinks on the top of the NetDMR
Login page provide answers to Frequently Asked
Questions (FAQs), explain how to get started in
NetDMR, and provide contact information. In the
body of the NetDMR Login page are hyperlinks to
register for a new NetDMR account, create a NetDMR
account, retrieve a User Name, retrieve a forgotten
password, and check if your permit is in NetDMR.
TIP
You can set up separate
accounts in NetDMR for each
Regulatory Authority that you have
permit(s) on file with.
After you have logged in, the NetDMR pages have hyperlinks at the top that return to the main
NetDMR home page, navigate to your account, allow you to request access, provide help and
display the Logout page. A brief description of each hyperlink is given below.
Home
This option returns a User or Administrator to the appropriate NetDMR home page from any
page within NetDMR.
FAQs
The FAQ page lists topics of interest to most Users of NetDMR. Click on
of questions, and click on H to collapse the list.
to expand the list
Getting Started
The Getting Started page displays information Users and Administrations need to know when
first starting to use NetDMR.
Contact the NetDMR Team
This page displays information on whom to contact with NetDMR questions and assistance.
Register for a New Account
New Users and Administrators must create an
account before they can use NetDMR. Clicking on
this link presents the page for creating new
accounts.
Forgot Username?
This option presents a page that allows Users and
Administrators to retrieve their forgotten NetDMR
User Name.
TIP
New Users should click on the
"Checking your PERMITID "
hyperlink to make sure NetDMR stores
your permit before clicking on the
registration hyperlink.
Forgot Password?
This option presents a page that allows Users and Administrators to reset a forgotten NetDMR
password.
Create a NetDMR Account
10
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NetDMR Permittee and Data Provider User Guide
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New Users and Administrators must create an account before they can use NetDMR. Clicking
on this link presents the page for creating new accounts.
Checking Your Permit ID
This option allows Users to find out if any of their permits are available within NetDMR for
reporting their DMRs.
Help
This option provides step-by-step instructions and guidance on how to use NetDMR.
Logout
This option logs a User or Administrator out of NetDMR.
To remind you of how you logged into NetDMR, all
NetDMR pages display your User ID, your user type and the :' User!U!eramk' Permittee user
name and/or logo of the NetDMR Instance you are currently CT-KY-PR-RI-SR
working with in the upper right corner.
1.6.3. Entry of Data
A variety of tools, including text boxes, radio buttons and pick lists designed for different types
of data entry appear throughout NetDMR. These tools are similar to those found on many web
pages. The purpose and use of these tools is described below.
1.6.3.1. Text Boxes
Text boxes appear as blank rectangles. Examples are shown in Figure 1-6. They allow free
entry of letters and/or numbers. All text boxes have a set limit on the number of characters that
can be entered. The size of the text box is generally related to the number of characters that may
be entered. If you attempt to enter more characters than are allowed, the extra characters will not
show up in the text box or be stored in NetDMR.
User Name
Password
Figure 1-6: Example of Text Boxes
1.6.3.2. Checkboxes
Checkboxes appear as small squares. Clicking on a check box toggles the appearance of a check
mark. Checkboxes often appear along with groupings of items, such as the months of the year,
and allow you to select any number or all of the items. An example of a group of checkboxes is
shown in Figure 1-7. Checkboxes are also used to indicate yes or no answers to questions.
Approve Deny
Figure 1-7: Example of Checkboxes
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1.6.3.3. Radio Buttons
Radio buttons appear as small circles, typically next to lists of items. An example of a list with
radio buttons is shown in Figure 1-8. From any group of items with radio buttons, only one item
may be selected. Clicking on a radio button selects that item, and the selection is indicated by a
dot in the circle. If a different item in the list had been selected, the dot and the selection are
removed from that item. In many cases, once an item is selected, a button elsewhere on the page
must then be clicked to execute a particular action (e.g. edit or delete the selected item in the
list).
User Name:*
f* Use my email address as nny user name
f Create my own user name
Figure 1-8: Example of Radio Buttons
1.6.3.4. Pick lists
Pick lists appear similar to text boxes, but with a button with a downward pointing arrow at the
right side of the rectangle. Clicking on this button, or in the box, causes a list to appear, from
which a single item may be selected. Figure 1-9 shows the Select Regulatory Authority pick
list box and the options for the top box displayed after clicking on the arrow button or within the
list. The desired text is selected by clicking on it.
Select
Regulatory
Authority:
CT-KY-PR-RI-SR
ERG Test-NY
R10 Parti al-AK-ID-OR-WA
R3 Partial -DC-MD-VA
RG Partial - LA-GM
Texas
Figure 1-9: Example of a Pick list
The list then disappears and the selected item appears in the text box:
Select
Regulatory
Authority:
| CA-HI-NE-SD-UT
Go
1.6.3.5. Multi-Select Lists
Multi-select lists appear as boxes containing a list of items. These lists allow you to select more
than one item from the list by holding down the Ctrl key and clicking on the desired item(s).
Selected items are marked with dark blue highlighting. An example of a multi-select list with
two of the visible items selected is shown in Figure 1-10.
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Type of User:*
Select One
Select One
Permittee User
Figure 1-10: Example of Multi-Select List
TIP
Selection of multiple items is controlled through the use of the Ctrl and Shift keys.
While holding the Ctrl key, clicking on items in the list toggles their selection. Holding the
Shift key while clicking an item will select all items between that item and the previously
clicked item (any other items will become unselected). Clicking on an item while holding
neither the Ctrl nor Shift key will reset the selection, with only that item now selected. As
with pick lists, you can move through the list by using the letter keys. Doing so also resets
the selection.
1.6.3.6. Calendar Icons
Calendar icons LJ appear to the right of text boxes for date fields. Dates can be entered either by
typing directly into the text box or by clicking -1 and choosing a date from the calendar that is
displayed. Figure 1-11 shows the calendar pop-up window that appears after clicking on the
calendar icon.
3 http://netdmrtst.... HI-ID
Figure 1-11: Calendar Pop-up Window
The calendar will appear with the current month and
day displayed. Above the calendar are a pick list for
choosing a month and a set of right and left arrow
buttons. Clicking on — will move backward one
month. Clicking on — moves forward one month. The
individual dates are shown as hyperlinks. Clicking on
a date will return you to the data entry page with that
date entered in the appropriate text box.
When typing dates directly into
text boxes, they must be entered in the
format: mm/dd/yyyy. For example,
November 6, 2008 would be entered as
11/06/2008.
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1.6.4. Page Types
There are three major types of pages in NetDMR: search pages, list pages, and add/edit pages.
There are various versions of these pages for the various business areas, but all pages of a given
type share a number of features. These common features are described below.
1.6.4.1. Search Pages
Search pages are a common starting point for many tasks in NetDMR, allowing you to search for
an activity you wish to edit or determine if a particular activity already exists in the system
before adding it. Search pages also appear in the sequence of pages you are guided through
while adding certain activities. A sample search page is shown in Figure 1-12.
I
Permit ID [iL
Monitoring Period End Date Range I
Signatory First Name |
Signatory Last Name
Signatory User Name
Signatory Email
Facility Name
Permitted Feature Number
Discharge Number
Discharge Description
Confirmation Number
Include repudiated CORs?
l (mm/dd/yyyy)
I
Search Close
Figure 1-12: Sample Search Page
Note that fields are organized in groups or related
data elements. You may enter information in as
many fields across as many groups as you wish.
If information is entered in more than one field,
NetDMR combines the information with an
'AND' operation. In other words, it will find
records that meet all of the criteria you entered.
Therefore, the more information you enter, the
fewer results you will receive.
To search for text that may
occur in the middle of the data
element, use % at the beginning as a
wildcard. For example, entering
"%ers" in the owner's last name field
on a search page will return all
records where the owner's last name is
Peters. Peterson. Anderson, etc.
In most cases, you will want to enter as much
information as you know about the record you are
looking for in order to narrow your search results. In other cases you may want to enter fewer
search criteria to cast a broader net. One Instance calling for a more general search is when you
are searching to ensure that a record does not already exist before adding it.
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Search text entered in text boxes can be either full or partial and is not case sensitive. NetDMR
will return all records with text that starts with the text entered in the corresponding search field.
For example, entering "peters" in the owner's last name field on a search page will return all
records where the owner's last name is Peters, Peterson, Petersen, etc.
1.6.4.2. List Pages
List pages are used to display the results of a search. You can choose an item from the displayed
list to perform an action on. A sample list page is shown in Figure 1-13.
Q. View Permit Details
Perm it ID
Facility Name
Permittee Address
Users and Roles
Showing 10 of 10 Users/Roles .
IL0029424
LASALLE STP, CITY OF
400 RIVER ROAD
LASALLE IL, 61301
Role Status View Subscriber Agreement
Pending
Figure 1-13: Sample List Page
Search results are normally presented in a table that lists up to ten records in most cases. If more
than 10 records are returned, you can navigate through the list by:
> Clicking ^ to display the next page of records.
> Clicking ••• to view the previous page of records.
> Clicking to display the last 10 records.
> Clicking to display the first 10 records.
> Clicking the View All link to show all records in the table on the same page.
> Clicking on the View Partial link to return from the View All display back to viewing 10
records at a time.
You can click on any underlined column title to sort the records by that column in ascending or
descending order.
1.7. Resources for More Information
For more information, contact ICIS User Support by telephone or e-mail at:
Phone: 202-564-7756
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e-mail: netdmr@epa.gov
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Chapter 2. Managing Your Account
This section provides information on how to manage your NetDMR account. Topics include:
TIP
> Creating an account
> Searching for available permits
> Requesting view or edit access
> Viewing an account
> Editing an account
> Unlocking an account
> Resetting a password
> Retrieving a forgotten User name
> Retrieving a forgotten password
2.1. Creating an Account
Figure 2-1 shows the NetDMR page for creating a new account. Note that Regulatory
Administrators accounts will be set up by the NetDMR System Administrator, and Permit
Administrator accounts are established by Regulatory Administrators or other Permit
Administrators.
A Permittee user is allowed to be a
Permit Administrator, a Signatory, both a
Permit Administrator and Signatory, have
Edit access, and have View access to
permits.
Data providers can only have Edit and
View access to permits.
Login | FAQs | Getting Started | Contact the NetDMR Tean
WefDMR
^ Create a NetDMR Account
General Account Information
Please provide the information requested below to create a NetDMR account. A '*' indicates a required entry.
|john.doe@facility.com
|john.doeOfacility.com
johndoe
| John
Email Address:*
Enter Email Address Again:*
User Name:*
C" Use my email address as my user name
f*" Create my own user name
First Name:*
Last Name:*
Telephone Number:* (###-###-####)
Organization:*
Type of User:*
Selected Security Questions
Please provide responses for the security questions below. Select each question only one time. Note that answers are
case-sensitive.
|Doe
JAcrne
Permittee User
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Question 1*
| Who was your childhood hero?
hero
Question 2*
| What is your mother's maiden name?
(name
Question 3*
| What is the name of the high school you attended? _j
(attended
Question 4*
| What is the name of the street where you grew up? j
|up
Question 5*
| What is your favorite city?
Submit I Reset I Cancel
Figure 2-1: NetDMR Create Account Page
First time users can access the NetDMR Create Account page to create their own accounts by
following these steps:
1 .
From the NetDMR Welcome page, click on the pick list to select the Regulatory
Authority for your Permit:
Select Regulatory
Authority:
|
BAH DC
BAH Delaware
BAH Hawaii-HI
BAH Michigan
BAH-DC-Tribal
New York-NY
personnel for official purpc\ Samplelnstance
Tennessee
Texas
of the United States Envii
Unauthorized access or ui
tn. All information on this
•ther authorized or unauti
2.
3 .
Click on Go
At the NetDMR Login page, click on register for a new account or
Create a NetDMR Account .
Fill out the required information on the Create a NetDMR Account page:
> Enter your e-mail address, and re-enter the e-mail address to confirm
> Choose whether to use your e-mail address as your User name (recommended) or
create your own User name and enter that User name
> Enter your first name
> Enter your last name
> Enter your 10 digit telephone number as xxx-
xxx-xxxx
> Enter the name of the organization you are
affiliated with
18
fin
Refer to Section 1.4 for a
description of NetDMR User Types
and the functionality available to them.
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NetDMR Permittee and Data Provider User Guide
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> Choose your User Type ("Permittee Users" are permitted facility staff; "Data
Provider Users" are lab or contractor staff; and "Regulatory Users" are state, tribe,
or EPA staff.)
> Select 5 or more security questions from the drop down list and enter an answer
for each question selected.
Click on ^J I to process your account request, click on ese I to blank out all
fields on this page, or click on
Cancel
to return to the NetDMR Login page.
If NetDMR notifies you that data errors were found:
Create a NetDMR Account
There were errors processing your request.
Fix the problem indicated in red text next to the field with problems.
The Verify NetDMR Account Request page will appear:
Verify NetDMR Account Request
Please verify the information you entered below to create a NetDMR!
account.
Confirm that the information is correct on this page, then click on .r_l to establish
the account or click on
Cancel
to return to the Create New Account page.
OK
At the Confirm NetDMR Account Request page click on
A confirmation page will appear. Read the message, then Click on
You will receive an e-mail from NetDMR
to the e-mail account you provided
requesting you to complete your account
which will activate it. Click on the
hyperlink provided in this e-mail to open
the Complete NetDMR Account Creation
Process page shown in Figure 2-2.
to finalize the request.
OKI
TIP
You have only 60 days from
the day you request your account
to activate your account.
Login | FAQs | Getting Started | Contact the NetDMR Te
AtoDMR
& Complete NetDMR Account Creation Process
Hello adminuser. To finish creating your NetDMR account, provide a response to the security question and create a
password for your account.
What is the name of the street where you [
grew up?
Create Password:
case-sensitive)
" (Case sensitive,
8-20 characters,
include letters
Enter Password Again:
Submit | Cancel |
Figure 2-2: NetDMR Complete Account Creation Process Page
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11.
12.
13.
14.
15.
Answer the security question, create a password for your account, and enter the
password a second time.
Click on
Submit
to complete the account creation process and activate your
account, or click on I to return to the NetDMR Welcome page.
If the answer to your secret question is wrong, the password does not meet the rules
or the two passwords differ, NetDMR will display an error message indicating what
the problem was.
There were errors processing your request.
What is your father's middle name? [name
(Answers are
case-sensitiye)
The information
you entered does
not match our
records. Please
try again. Note:
answers are
case-sensitive.
Re-enter the correct information and click on !^_! • to complete the account
creation process and activate your account, or click on ance I to return to the
NetDMR Welcome page.
The NetDMR Account Created page will appear.
Login | FAQs | Getting Started | Contact the NetDMR Tear
JVcfDMR
£ NetDMR Account Created
Your NetDMR Account has been created. Click here to access the login page and begin using NetDMR.
16. Click on L°9in ' in the upper left corner or here to access the login page on this
page to log into NetDMR.
2.1.1. General Information Rules
When entering account information, NetDMR applies data checking rules. A summary of these
account rules is provided in Figure 2-3 below.
Account Information
E-mail address
Username
First Name
Last Name
Organization
User Type
Rules
Only letters, numbers, "@", ".", and "_" are allowed.
Must contain the "@" symbol.
Must be unique.
You must have access to this e-mail account.
Only letters, numbers, "@", ".", and "_" are allowed.
Only letters, numbers, "@", ".", and "_" are allowed.
Only letters, numbers, "@", ".", and "_" are allowed.
Only letters, numbers, "@", ".", and " " are allowed.
Permittee User = permitted facility or lab staff
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Account Information
Telephone Number
Security Questions and
Answers
Rules
Data Provider = organization that provides DMR data to
NetDMR
Regulatory User = state, tribe, EPA Regional or EPA HQ
staff
Must be in xxx-xxx-xxxx format.
All security questions must be different.
All security answers must be different.
Security Answers are case sensitive.
Choose security answers that are easy to remember as you
will need to know them to create an account, edit your
account, and retrieve forgotten passwords and User names,
and sign DMRs.
Figure 2-3: New Account Data Checking Rules
2.2. Searching for Available Permit Ids
In order to view or enter DMR data for a permit into the National Installation of NetDMR, the
permit must be present within the system. You can check whether any of your permits are
available for DMR reporting by following the instructions below. You do not have to create a
NetDMR account before you can check on the status of your permits.
1. Click on checking your PERMITID on the NetDMR Login page.
2. Enter the permit Id to search for:
NetDMR
df Check Whether a Permit is Available tor Reporting in NetDMR
Enter a Permit ID*
I
Check Permit ID
4.
Click on
Check Perm it ID
NetDMR will display a message if the permit does not exist. Reenter the permit ID if it was
incorrectly entered or contact the NetDMR Regulatory Administrators for your Regulatory
Authority to request the permit be added to NetDMR:
The permitID 'ZZOOOOOOl' is not available for reporting in NetDMR.
Check another permitID or return to the Login page.
5. If the permit exists in NetDMR, you will see a message telling you it is available for
reporting:
A The permitID SR0026417 is available for reporting in NetDMR. You
may check another permitID or proceed directly to Creating an
Account. If you already have a NetDMR account, Login now.
2.3. Requesting View or Edit Access
After your account has been created, you are able to
request access to view or edit permit, DMR and
21
Until the first Signatory
Privilege is granted for a permit, no
read only/edit accesses or privileges
can be requested for that permit.
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—'Jf
COR information stored within NetDMR using the Request Access to Permits and Associated
DMRs page shown in Figure 2-4. Only Permittee users with a Signatory role may submit DMRs
for a permit within NetDMR.
cf Request Access to Permits and Associated DMRs
PermitID:
Role:
Access Requests
Permit ID Requested Role Remove Access Request
Figure 2-4: Request Access to Permits and Associated DMRs Page
The steps for requesting a View or Edit role using this page are:
1. Log into NetDMR by selecting the NetDMR Instance, then entering your User ID and
password for that Instance.
2. Click on I Request Access | at the t0p Of any NetDMR Home page and the Request Access to
Permits and Associated DMRs page will appear.
3. Enter the 9 character Permit Id that you would like to have access to.
4. Click on uPdate I.
5. If the Permit Id is for a permit that is not stored in NetDMR Instance an error message is
displayed.
There were errors processing your request.
PermitID:
|PR0000353
Update | The perrnitID is not available for reporting
in NstDMR.
6. Check to make sure what you entered is a valid Permit ID and re-enter it. If it is a valid
Permit ID this message indicates that the permit is not stored in NetDMR. Log out of
NetDMR, contact your NetDMR Instance Administrator and have he or she add the permit
into NetDMR, then perform the steps above after the NetDMR Instance Administrator
notifies you the Permit ID is now in NetDMR.
7. If you have already requested access to this permit NetDMR will display this message on the
page. Enter another permit ID that you do not currently have access for.
You have already requested or received all available roles for this
permit
8. Click in the box next to Roles, then click on View:
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Select One
Select One
KflgG
Edit
9. riir.k on add Request |
10. If you did not choose a Role an error message is displayed. Repeat steps 6 and 7 above.
^ There were errors processing your request.
PermitID:
|PR0000353
Update | The perrnitID is not available for reporting
in NfitDMR.
11. Check to make sure the request has been added to the Access Requests table at the bottom of
the page, then click on Submit I.
Access Requests
A summary of the current access requests is presented below.
Permit ID Requested Role Remove Access
Request
SR0026417 Signatory ^
12. If the wrong Permit ID or Role was selected on this table, click on & next to the Permit ID
to delete request from this table.
13. Repeat steps 3-11 above for each different Permit ID you need access for.
14. Review the information displayed on the page, then click on Submit I.
Your view and edit access requests will be forwarded to the appropriate Administrator for
approval. NetDMR will send a notification message to the e-mail address associated with your
account after the Administrator approves or denies your request.
2.4. Requesting a Permit Administrator and Signatory Role
If you are a Permittee that needs to approve Edit and
View requests for your permit(s) from other Permittee
staff, Regulatory Authority staff or Data Providers, you
must have a Permit Administrator role. If you are a
Permittee that is authorized by your Regulatory
Authority to sign and submit DMRs you must have a
Signatory role. These roles are requested by using the
Request Access to Permits and Associated DMRs page
shown in Figure 2-5.
TIP
Until the first Signatory
Privilege is granted for a permit, no
read only/edit accesses or privileges
can be requested for that permit.
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cf Request Access to Permits and Associated DMRs
Enter the ID for the permit whose DMRs you would like to access and click the Update button to see the roles that yoi
PermitID:
Role:
cf Access Requests
s presented below,
Figure 2-5: Request Access to Permits and Associated DMRs Page
The steps for requesting a signatory role using this page are:
1. Log into NetDMR by selecting the NetDMR Instance, then entering your User ID and
password for that instance.
2. Click on I Reiuest Access I at the top of any NetDMR Home page and the Request Access to
Permits and Associated DMRs page will appear.
3. Enter the 9 character Permit Id that you would like to have access to.
4. Click on uPdate I.
5. If the Permit Id is for a permit that is not stored in NetDMR an error message is displayed:
There were errors processing your request.
PermitID:
|PR0000353
Update | The permitlD is not available for reporting
in NetnMR.
Check to make sure what you entered is a valid Permit ID and re-enter it. If it is a valid
Permit ID this message indicates that the permit is not stored in NetDMR. Log out of
NetDMR, contact your NetDMR Instance Administrator and have he or she add the permit
into NetDMR, then perform the steps above after the NetDMR Instance Administrator
notifies you the Permit ID is now in NetDMR.
6. If you have already requested access to this permit NetDMR will display this message on the
)age. Enter another permit ID that you do not currently have access for.
You have already requested or received all available roles for this
permit
7. Click in the box next to Roles, then click on Permit Administrator or Signatory.
| Select One j]
Select One
Permit Administrator
Signatory
Edit
8.
on
Request
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9. If you did not choose a Role an error message is displayed. Repeat steps 6 and 7 above.
\
There
PermitID:
were errors processing
(PR0000353
your request.
Update |
The permitlD is not available for reporting
inNfitDMR. ^^^^^^^^^^^^^^H
10. Check to make sure the request has been added to the Access Requests table at the bottom of
the page, then click on Submit I.
cf Access Requests
A summary of the current access requests is presented below.
Permit ID Requested Role Remove Access
Request
SR0026417 Signatory J|
11. If the wrong Permit ID or Role was selected on this table, click on *t next to the Permit ID
to delete request from this table.
12. Repeat steps 3-11 above for each different Permit ID you need access for.
13. Review the information displayed on the page, then click on Submit I.
14. For Signatory requests, the Additional Information Required page (Figure 2-6) will appear.
' Additional Information Required
Please provide additional information associated with the Signatory role
Permit ID Requested Additional Inform nil
Role
SR0026417 signatory
I have the authority to enter into this Agreement for the Company underthe applicable standards.
the applicable standards,
Figure 2-6: Additional Information Required Page
15. At this page, click on the Employer's Relationship box, then click on the desired
relationship:
(Select One jj
Select One
parent
p|jjjff||ffp(
Other
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16. Click on the ^ radio button next to either:
"I have the authority to enter into this Agreement for the Company under the
applicable standards."
OR
"I am authorized by the person below who does have the authority to enter into this
Agreement for the Company under the applicable standards.", then provide their
Name and Title.
TIP
17. Click on I Submit I to proceed with the
request, or click on Cancel I to return to the
Request Access to Permits and Associated
DMRs page
18. If an Employer Relationship is not selected or
a radio button is not clicked on (there is no
dot within the circle) an error message will
appear with a message in red by the field
causing the error. Repeat steps 14-16 above.
19. The Confirm Access Requests page is displayed again. Review the information displayed on
Signatory requests will not be
approved until your Regulatory
Authority has received the Subscriber
Agreement.
this page, then click on
Confirm
continue with the request, or click on
Cancel
to return
to the Request Access to Permits and Associated DMRs page.
20. A message will appear notifying you that your access request has been submitted for
approval.
Your access request(s) have been submitted for approval.
Make sure your printer is ready, then click on.
Print Subscriber Agreement
TIP
21. The Subscriber Agreement shown in Appendix A will
be printed.
22. Fill out any information requested on the printed
Subscriber Agreement and sign it.
23. Mail the signed Subscriber Agreement to your
Regulatory Authority at the address listed on the
bottom of the document.
2.5. Viewing an Account
You can access the data that you provided when you
created your NetDMR account including your security questions and all permits you have access
to by logging into NetDMR and clicking I Hv Account | m the upper left corner of the page. The
My Account page is shown in Figure 2-7.
The electronic version of a
Subscriber Agreement is not a
substitute for the original, signed
Subscriber Agreement mailed in
by a Signatory.
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User Name:
First Name:
Last Name:
Telephone Number:
Organization:
Type of User:
Selected Security Questions
*J click to display your security que<
One Permit found,
Permit ID Access Right? Access Status Request Date Update Dal
Figure 2-7: My Account Page
The five security questions you selected when you created your account can be displayed by
clicking on H in the Selected Security Questions section. The answers to these questions are
not displayed but they can be changed when editing your account. You can hide the questions by
clicking onH.
At the bottom of the page is the My Permits section. My Permits includes a list of all permits
that a user has requested access to, the access rights and status of the access requests, the date of
the request for when an action was taken as well as the ability to print the Subscriber Agreements
associated with the permit. Up to ten permits will be displayed by default. If more than 10
permits are associated with your account, you can navigate through the list by:
> Clicking I' to display the next page of permits.
> Clicking ••.'• to view the previous page of permits.
> Clicking to display the last 10 permits.
> Clicking to display the first 10 permits.
> Clicking the View All link to show all permits in the table on the same page.
> Clicking on the View Partial link to return from the View All display back to viewing 10
permits at a time.
You can click on the Permit column title to sort the Permits in ascending or descending order.
To view the Subscriber Agreement for a Signatory request listed in this table, click on © within
the Signatory's row to display the Subscriber Agreement in a separate window.
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NetDMR Permittee and Data Provider User Guide
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2.6. Editing an Account
All NetDMR Users are able to revise their e-mail address, NetDMR user name, first name, last
name, telephone number and organization on the Edit Account page as shown in Figure 2-8. In
addition, you can request changes to your permit access rights, modify your security questions
and answers, and lock your accounts using the steps that follow. Any changes must be
confirmed and saved.
.NV.'DMH
eral JUcounl litlormiillon
- ;i ii ;; ;».»n- p
1.
2.
3.
Figure 2-8: Edit Account Page
Log into NetDMR and click on I MV Account | jn ^e Upper left corner of the page.
Click on Edit Account within the My Account page.
Make changes by entering data in any of the General Account Information fields
except User Type and Delete Access Rights in the My Permits section, changing
security questions and answers, changing your password, or locking your account in
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4.
5.
NetDMR Permittee and Data Provider User Guide
May 2011
the Lock Your Account section (refer to subsections below for details). Although
there is a Delete Access Rights column, only a Permit Administrator may delete
access rights to their permit(s).
Review your changes to confirm they are correct.
Click on Save I, or click on ^^^^1 to cancel changes and return to the My Account
page.
Answer the Security Question and provide your current password.
TIP
Click any underlined column
title to sort the permits in ascending or
descending order by the information in
that column.
2.6.1. Request Access Rights Change
You can delete access rights to the permits you currently
have access to by clicking on the f~ empty checkboxes in
the Delete Access Rights column within the My Permits
table next to the permits to delete. Click on a checked box
^ to unselect a permit.
2.6.2. Security Questions and Answers
You can change your Security Questions and Answers by clicking on to display your
security questions or ~ to hide the list of security questions. To change a question, click on the
drop down arrow and click on the question. To change an answer, simply type the answer in the
box under the question.
2.6.2.1. Reset Security Questions
A Regulatory Authority Administrator may have you reset your security questions and answers if
they discover your account has been compromised. If this is the case, your account will be
suspended and you will receive an email notifying you of the change. If you try to log into
NetDMR you will be prompted to reset your password or security questions:
Login | FAQs | Getting Started | Contact the NetDMR
fl Reset Credential via Verification Key
You must change your password and/or security questions before you can continue using this account. You should
have received instructions on how to perform this via email. If you did not receive this email, please contact your
Regulatory Authority for assistance.
©2003 NetDMR
Contact your Administrator to get the secret answer to use for resetting your questions, then
follow these steps to change your security questions and answers:
1. Click on the hyperlink within your security reset email notification:
To Reset your security Questions, please click on the following link::
https: //r.etdi:.rte3t. epacdx . r.et/r.etdir.r-web/public/ verification. htm?
key=79bfe4877d9Qd5£fQd7cQacl722b41Q9cdBS219d4e539f43Qc62dc41af3bcf71&u3erId=162
The answer to the security question will be communicated to you via a phone call by the internal admin.
Thank you.
2. The Reset Account Credentials page will appear:
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NetDMR Permittee and Data Provider User Guide
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Vt-fDMR
^ Reset Account Credentials
In i .• '. ,-iM.- -.• -:iilv :|ii. .h.::ir.. |]|r.rii- I'lticT till1 .inriWil tn Illi- :ii'i\\tHf CpJi'iJIinri i [invi-yiHl tu yCHJ lly I
administrator at your regulatory authority and select new security questions and answers.
I
to force e reset of the security questions.:
Security CJuastions
|iiovi(]i- ii-s]]riri-i4-i In MtunLy q IKHI:.. KVI^l IMI h c|L tiim nrJy urn- tnnr. Ncili- IKK .
QuestFon 1'
| Select On?
I
Save | Cancel |
Type the secret answer provided to you by your Regulatory Administrator into the Enter
a temporary question answer box.
3. Select the first question from the Question 1 drop down box and type in an answer for the
question.
4. Repeat Step 3 for each of the remaining questions.
5. Click on !^?J to save your security questions and answers.
6. If you did not provide the correct answer, select security questions or provide answers an
error message will appear:
I T
I ^ There were errors processing your request.
Repeat steps 2 through 5.
7. You will receive confirmation that your security questions have been reset:
Login | FAQs | Getting Started | Contact ttie NetDMR Teai
NetDMR
^* NetDMR Account Reset Security Questions and Password
Your NetDMR security questions and password are now reset. Click here to access the login page and begin using
NetDMR.
8. Click on the here to access the login page hyperlink to log into NetDMR.
You will receive an email notifying you that your account has been reset:
Your NetDMR account crediantials are reset. You may now log into NetDMR.
Thank you.
2.6.3. Change Password
You can change your password by entering a new
password and then reentering it in the space
provided.
Be sure to enter a new password
that is not the same as the 10 most
recent passwords you 've used.
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NetDMR Permittee and Data Provider User Guide
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2.6.3.1. Reset Password
A Regulatory Authority Administrator may have you reset your password if you are having
problems logging in or if they discover your account has been compromised. If this is the case,
your account will be suspended and you will receive an email notifying you of the change. If
you try to log into NetDMR you will be prompted to reset your password or security questions:
Login | FAQs | Getting Started | Contact the NetDMR Team
Reset Credential via Verification Key
You must change your password and/or security questions before you can continue using this account. You should
have received instructions on how to perform this via email. If you did not receive this email, please contact your
Regulatory Authority for assistance.
©2003 NetDMR
Follow these steps to change your password:
1. Click on the hyperlink within your security reset email notification:
To reset your password please click on the following link
htti:s '•'netdmrtest epacdx net''netdmr-'//erj/r:i.iblic/verificatiQn htm?
key=016a0101744036b66e7f6a592a34769e8125a4562a609413ra7140c206dfOe47&userld=1032
Thank you
2. The Complete NetDMR Password Reset Request page will appear:
Login | FAQs | Getting Started | Contact the NetDMR Team
Nett
* Complete NetDMR Password Reset Request
Hello cathysjgjd@yahoo.com. To reset your NetDMR password, provide a response to the security
question and create a new password for your account. Password must be between 8 and 20
characters containing letters and at least one number. Special characters other than ! €> * $ A &
* + - may not be used.
What is your
favorite city?
Enter Password
Enter Password
again
Submit | Cancel |
3. Type in the secret answer for the question displayed.
4. Enter a new password that is not the same as the previous password.
5. Re-enter the new password.
Submit , ,
to save your new password.
f ,^r ,
6. Click on
7. If you did not provide the correct answer to the question or your password is invalid an
error message will appear:
I ------ - -
t There were errors processing your request.
, -
Repeat steps 3 through 6.
8. You will receive confirmation that your password has been reset:
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NetDMR Permittee and Data Provider User Guide
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Login | FAQs | Getting Started |
A
A/erDMR
-* Password Reset Completed
Your password has been changed. Click here to access the login page and begin using NetDMR.
£2008 NetDMR
9. Click on the here to access the login page hyperlink to log into NetDMR.
2.6.4. Lock Account
If you need to inactivate your account for a period of time you can lock your account by clicking
on the ' empty checkbox in the Lock Your Account section. If you do not want to lock your
account and the box is ^ checked, click on the checked box to avoid locking your account.
If you lock your account, the next time you attempt to log into the National Instance of NetDMR
the Locked Account page will display. Follow these steps to unlock a locked account:
1. Answer the security question that is displayed.
2. Click on I 5ubrnU.
If you respond correctly to the security question you will be directed back to the NetDMR Login
page to log into your account.
2.7. Unlocking Your Account
If you have locked your account in order to inactivate it for a period of time or a Regulatory
Administrator locked your account due to security issues, you will receive an e-mail notifying
you that your account is locked. The next time you attempt to log into the National Instance of
NetDMR the Locked Account page will display as shown in Figure 2-9.
Login | FAQs | Getting Started | Contact the NetDMR Tearr
NetDMR
•8 Locked Account
Your account has been locked. To unlock your account, you must contact your Regulatory
authority .
Figure 2-9: Locked Account Notification Page
Contact your Regulatory Authority by clicking on Regulatory authority an(j caiiing the
telephone number or sending an e-mail to the address specified in the Regulatory Authority
Contact page Figure 2-10.
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NetDMR Permittee and Data Provider User Guide
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NetDMR
Contact the NetDMR Team
If you need assistance, please contact NetDMR at:
Phone: 555-555-5555
Email: netdmr@erg.com
Figure 2-10: Regulatory Authority Contact Page
After the Regulatory Authority unlocks your account NetDMR will notify you with an email
containing a link. Navigate to the link to display a page confirming your account has been
unlocked and follow these steps:
1. Answer the security question that is displayed.
2. Click on Q^L.
If you respond correctly to the security question you will be directed back to the NetDMR Login
page to log into your account.
2.8. Resetting a Password
NetDMR passwords expire after 6 months and will display
the Expired Password page after you log in with an expired
password. Use this page to reset your expired password by:
1. Answering the security question.
2. Entering your current password.
3. Entering a new password twice.
4. Clicking on
Be sure to enter a new password
that is not the same as the 10 most
recent passwords you 've used.
Submit
You may also reset your password at any time by using the My Account page. To do this:
1.
2.
3.
4.
5.
Log into NetDMR and click on I MV Account | m foQ Upper left corner of the page.
Click on Edit Account within the My Account page.
Enter a new password and then reenter it in the spaces provided within the Change
Your Password section.
The Confirm Account Edits page will appear. Answer the Security Question and
provide your old password.
Click on 5ave I to proceed, or click on Cancel I to cancel changes and return to the
My Account page.
If the security question answer or old password is incorrect, NetDMR will display the
error message shown below. Enter your answer and old password again.
There were errors processing your request.
If the security answer and old password are correct, NetDMR will display this
confirmation message:
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NetDMR Permittee and Data Provider User Guide
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Your account changes have been saved.
2.9. Retrieving a Forgotten User Name
If you have forgotten your User Name, follow these steps to recover it:
1 . Navigate to the NetDMR Welcome page, select your Regulatory Authority, and click on
2. Click on Forgot User Hame? on the NetDMR Login page.
3 . Enter the e-mail address you used to create your NetDMR account in the box provided:
Login | FAQs | Getting Started | Contact the NetDMR Teair
JVerDMR
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NetDMR Permittee and Data Provider User Guide
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Login | FAQs | Getting Started | Contact the NetDMR Tea IT
JVefDMR
•8 Retrieve User Name
Your user name is 'useramk'. Please go to the login page to continue using NetDMR.
2.10. Retrieving a Forgotten Password
If you have forgotten your NetDMR password, follow these steps to recover it:
1 . Navigate to the NetDMR Welcome page, select your Regulatory Authority, and click on
2 . Click on F° r9 ot p a s s « ° rd ? on the NetDMR Login page
3 . Enter the e-mail address you used to create your NetDMR account in the box provided:
Login | FAQs | Getting Started | Contact the NetDMR Te
Netl
4 Forgot Password
Step 1: To reset a password that you forgot, please enter the e-mail address you specified when
you created your NetDMR account:
Email Address"1:
I
Submit I Cancel I
4. Click on I Subm|1: I to continue, or click on Cancel I to return to the NetDMR Login page.
5. If you provided an e-mail address that NetDMR does not recognize NetDMR will display a
message that your e-mail address could not be found:
A user with the specified email address was not found.
Perform steps 3-4 again making sure to use the correct e-mail address for the Regulatory
Authority you selected. Otherwise, one of your security questions will be displayed:
Login | FAQs | Getting Started | Contact the NetDMR Tearr
A
AfefDMR
^ Forgot Password
Step 2: Please respond to the security question you specified when you created your NetDMR
account.
Email Address:
What was your first pet's name?
cathysigid@yahco.com
I ^^
Submit | Cancel |
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NetDMR Permittee and Data Provider User Guide
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6. Answer the security question that is displayed.
7. Click on I Submit | to continue, or click on Cancel I to return to the NetDMR Login page.
8. If the answer to your secret question is incorrect, NetDMR will display an error message:
There were errors processing your request.
Otherwise, you will receive an e-mail from NetDMR to the e-mail account you provided.
Click on the hyperlink provided in this e-mail to access the Complete the NetDMR Password
Reset Request page.
Login | FAQs | Getting Started | Contact the NetDMR TealT
^
WejDMR
'-* Complete NetDMR Password Reset Request
Hello cathysigid@yahoo.com. To reset your NetDMR password, provide a response to the security
question and create a new password for your account. Password must be between 8 and 20
characters containing letters and at least one number. Special characters other than ! @ * $ ^ &
* + = may not be used.
What is your favorite
color?
Enter Password
Enter Password
again
Submit | Cancel |
9. Answer the security question.
10. Enter a new password that is different than the last 10 passwords you specified for your
account.
11. Enter the new password again.
12. Click on I Submit I.
2.11. Disabled Accounts
A locked account is different than a disabled account. A user's account is disabled if he/she
enters their password incorrectly three times or enters three incorrect responses to security
questions.
If a user disables their account by entering their password incorrectly three times, the user can
enable their account and request a password reset by responding correctly to a security question,
then logging into NetDMR. If a user forgets the responses to his/her security question, he/she
must contact the Regulatory Administrators directly and request a reset of the security questions.
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NetDMR Permittee and Data Provider User Guide
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Chapter 3. Permit Administrator Procedures
A Permit Administrator is a Permittee User who can approve View and Edit requests for their
facility's permit(s). Permit Administrators cannot approve a Signatory role; Signatories are
approved by the Regulatory. Specifically, a Permit Administrator can:
> approve and delete DMR View and Edit role requests from other Permittee Users
> approve and delete DMR View and Edit role requests from Data Providers
> approve and delete Partial DMR View role requests from Regulatory Authority
Administrators and Users
> search and view permits
> search and view users
> sign and submit DMRs only if they have been granted a Signatory role
> import, edit, delete and correct DMRs only if they have been granted an Edit role
> search and view CORs and DMRs
> search and view DMRs
> download blank DMRs
To become a Permit Administrator, a Permittee User with an existing Edit or View Role must
request the Permit Administrator Role for a particular permit and be approved by an existing
Permit Administrator for that permit.
Note that the first Signatory approved for a permit is
automatically assigned a Permit Administrator role -
all future Permit Administrator requests will not be
assigned a Signatory role unless the Regulatory
Authority sets up their Instance to do this.
Figure 3-1 shows the Permit Administrator Home
page that is displayed when a Permit Administrator
logs into NetDMR.
TIP
The first Signatory role that is
approved for a new instance will
automatically be assigned both the
Signatory and Permit Administrator
roles.
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NetDMR Permittee and Data Provider User Guide
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-fDMR
rrmlt in 11...,.
Alt tJMtt* H Copies of Rn-tiid (CORx)
LKe Via JDllDHin? fields 14 icinA fur OMtt «nd C«U. U
MrlDHH M.,r I,. <>n» >,n>l,.l l.f.1,1
fl PsntiltlD; f*)i 3 Updn
•ft)
I
[=1
OMitoriiig Period Em
4lF Ranaji:
i SB.UA |
let-Kin ton «fdtf »tt*a *M *nv f«<««M4 «*«*• 6s-«j wtl M r**« « uM*---»«»d.
M in IW mkjmn. tf T°u "J-i Vi-w 11 ur Vim f flrtifll.
Figure 3-1: Permit Administrator Home Page
3.^. Managing Access Requests
You can approve or deny requests from state and region regulatory authorities, or Permittee and
Data Provider Users for access to permit(s) within your instance if you also have Permit
Administrator access for the permit. This is done by using the Pending Access Requests -
Internal and Pending Access Requests - External tables on the Permit Administrator home
page or the Manage Access Requests page (Figure 3-2). The specific types of access requests
you can respond to include:
> External Edit Access Requests - Edit access allows a Permittee user to view and edit
DMRs.
> External View Access Requests - View access allows a Permittee user to view DMRs but
not modify any entries.
> External Data Provider Access Requests - Data provider access allows a Data Provider
user to view and edit DMRs.
> Internal View Partial Access Requests - Internal view partial access allows a user from
the regulatory authority that manages your permits to view a partially completed DMR.
This may be useful if you need assistance with a DMR.
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NetDMR Permittee and Data Provider User Guide
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-n.MU
. Ui...».rtHn... PT.n.rU.i Ui.r
Michigan-MI
I Search
: ••-
: - •
I Import DMRi View I Downfall
CiMckRaiuits usara I
t/ Manage Accost
Figure 3-2: Manage Access Requests Page
Up to ten users requests will be displayed by default in the Internal and External request tables.
If more than 10 users are associated with this permit or have pending requests, you can navigate
through the list by:
> Clicking a page number link to go to a specific page of results.
> Clicking the £'• green forward arrow to display the next page of Users.
> Clicking the fl green back arrow to view the previous page of Users.
> Clicking the ' double green forward arrow icon to display the last 10 Users.
> Clicking the 4 ' double green back arrow icon to display the first 10 Users.
> Clicking the View All link to show all Users in the table on the same page.
> Clicking on the View Partial link to return from the View All display back to viewing 10
Users at a time.
You can click any underlined column title to sort theUsers in ascending or descending order by
the information in that column.
3.1.1. Managing Permittee and Data Provider User Access Requests
External users are Permittee or Data Provider (lab or contractor) staff that view, edit, or sign and
submit DMRs for a facility's permit(s). Follow the directions below to approve or deny access
requests from Permittee and Data Provider users:
1. Log into your NetDMR account as a Permit Administrator and scroll down to the
Pending Access Requests - External table at the bottom of the Permit Administrator
Home page to view all pending requests.
OR
Click on Access Requests under the Manage menu and scroll down to the Pending
Access Requests - External table at the bottom of the Manage Access Requests page to
view all pending requests.
OR
Search by Permit ID (see Section 3.6 for information about how to search for a permit)
and scroll down to the Pending Access Requests -
External table at the bottom of the View Permit
Details page to view all pending requests.
2. Locate the user of interest in the table. You can click
any underlined column title to sort the users in
39
TIP
You may leave a
comment for both approval and
denial of access, but a comment
is required for all denied
access requests.
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NetDMR Permittee and Data Provider User Guide
May 2011
ascending or descending order by the information in that column.
3. Approve or deny the user's access request:
To approve access, click on f~ to check the box in the Approve column in the same row
as the user.
OR
To deny access, click on t to check the box in the Deny column in the same row as the
user and enter a reason for denying access in the Comment column.
4. Click on Submit I to continue, or click on Cancel I to discard your changes.
5. If boxes were not checked for the Approve and Deny columns for any of the users, an
error window will appear asking you select check one box:
Please select at least 1 CheckBox
Click on
and repeat Step 4.
6. Review your access changes when the confirmation message appears:
You have requested access rights update for the following users. Please
confirm.
Click on Submit I to save your changes, or click on Cance| I to discard your changes
and return to the Manage Access Requests page or the home page.
If the box next to the Deny column was checked but nothing was entered into the
Comments field, an error message will appear:
There were errors processing your request.
Enter the reason for denying the request in the Comments field, then click on Submit I to
continue or Cancel | jo discard your changes and return to the Manage Access Requests
page or the home page.
3.1.2. Deleting User Access Rights
You can delete the rights for a user who has access to your permits through the View Users page
shown in Figure 3-3 by following these steps:
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NetDMR Permittee and Data Provider User Guide
May 2011
^N
V-
*:«« P«'j'J*i'J I All DMfc & COR* I B*fSorni
1 Permits I Cue* PesuiCs
Unrs
Usrn I Uirouij'i 11/ r
EL
****** ID fc»-T*"~ Buh DJuta
•«t OIL fc lIMl
C'H POMTEM
Figure 3-3: View Users Page
1. Log into your NetDMR account as a Permit Administrator.
2. Click on Users under the Search menu (see Section 3.7 for instructions on searching
users). Locate the user of interest on the User Search Results page and click on C to
check the box in the Delete Role column of that row.
OR
Click on A in the same row as the user and access right you would like to remove. On
the View User Account Details page, locate the access that you would like to remove in
the Permits and Roles table. Click on I" to check the box in the same row under the
Delete Role column.
3. The Add Comments for Access Rights Removal page will appear:
ia U5Esr:pauO;::_habio",'ai-i ju..:om, Permittee User
R6 Partial - LA-GM
TVefDMR
Manage I Search
Access Requests I All DMRs & CORs
I Permits
I Users
Import DMRs I View
i:h*ci- Results I Users
* Add Comments for Access Rights Removal
_
One item found
User Name Facility
Permit ID Rule
GMG290015 Partial
Delete Comment
4. Enter the reason for removing the access rights into the Comments field, then click on
Confirm Removal | to cont[nue^ or click on Cancel | to return to the View Users
page.
5. A confirmation page will be displayed:
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NetDMR Permittee and Data Provider User Guide
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Hint | Mr AKIIIT | RMi»i.Accifs | H*l» | L»|in
Net
ttnmme I beared I Impart UMKS I view I Download
Am?ss Peouests I AIIDMRsftCWs I Perform Import I Permits I &i6'
I I Cl • i I I
I Users
* User Search Results - Remove Access Rights
* fllTLBll rilllltl lltfVO I>D*1II U
Click on -2ll to return to the View User Account Details page.
3.1.3. Managing Partially Completed Internal User Access Requests
As a Permit Administrator, you can provide staff at your regulating agency access to a DMR you
are in the process of editing using the Pending Access Requests - Internal table on the Permit
Administrator Home or the Manage Access Requests page (Figure 3-4). This may be useful if
you need assistance with a DMR.
.\, r[)\1R
r.» | M.I, | t.f...
,HJI> Ar i i--,--. F'.f permit ID
> permitted feature
> limit set
> monitoring period end date
Follow these steps to approve or deny a request:
1. Log into your NetDMR account as a Permit Administrator and scroll down to the
Pending Access Requests - External table at the bottom of the Permit Administrator
Home page to view all pending requests.
OR
Click on Access Requests under the Manage menu and scroll down to the Pending
Access Requests - External table at the bottom of the Manage Access Requests page to
view all pending requests.
OR
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NetDMR Permittee and Data Provider User Guide
May 2011
Search by Permit ID (see Section 3.6 for information about how to search for a permit)
and scroll down to the Pending Access Requests - External table at the bottom of the
View Permit Details page to view all pending requests.
Locate the user of interest in the table. You can click any underlined column title to sort
the users in ascending or descending order by the information in that column.
Approve or deny the user's access request:
To approve access, click on T to check the box in the
Approve column in the same row as the user.
OR
To deny access, click on t to check the box in the
Deny column in the same row as the user and enter a
reason for denying access in the Comment column.
Click on Submit I to continue, or click on Cancel | to
You may leave a
comment for both approval and
deny of access, but a comment
is required for all denied
access requests.
discard your changes.
If boxes were not checked for the Approve and Deny columns for any of the users, an
error window will appear asking you select check one box:
Microsoft Internet Explorer
Please select at least 1 CheckBox
Click on
and repeat Step 4.
6. Review your access changes when the confirmation message appears:
You have requested access rights update for the following users. Please
confirm.
Click on Submit I to save your changes, or click on Cance| I to discard your changes
and return to the Manage Access Requests page or the home page.
If the box next to the Deny column was checked but nothing was entered into the
Comments field, an error message will appear:
There were errors processing your request.
Enter the reason for denying the request in the Comments field, then click on Submit I to
continue or Cance| I to discard your changes and return to the Manage Access Requests
page or the home page.
3.2. Sign and Submit DMRs
A Permit Administrator may only perform these tasks if they have been granted a Signatory Role
for the permit. See Chapter 4 for details on how to sign and submit DMRs.
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NetDMR Permittee and Data Provider User Guide
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—'Jf
3.3. Edit, Import, Correct and Delete DMRs
A Permit Administrator may only perform these tasks if they have been granted an Edit or
Signatory Role for the permit. See Chapter 5 for details on how to sign and submit DMRs.
3.4. Search and View DMRs and CORs
See Chapter 5 for details on how to search for and view DMRs and CORs.
3.5. Download Blank DMRs
See Chapter 5 for details on how to download blank DMRs.
3.6. Search Permits
You can retrieve and view information about a specific permit such as User Roles and Subscriber
Agreements from the Permit Administrator or Signatory Home page, or from the Search Permit
ID page shown in (Figure 3-5).
CA-HI-NE-SD-UT
Manage I Search I Import DMRs I view I Download
Access Requests I All DMRs & CORs I Perform Import I Permits I Blank DMR Fi
I Permits I check Results I users I
I Users
^Search: All DMRs 8: CORs DMRs Ready to Submit ['permit ID Users 10/9/08 10:ls
.0/5/08 10:13
10/9/08 10:09 AM
10/9/08 10:04 AM
Pending Access Requests
Pending Access Requests - External
Pending Access Requests - Internal
Figure 3-5: Search Permit ID Page
3.6.1. Permit Search from Home Page
Follow these directions to search for a permit from the Permit Administrator or Signatory Home
Page.
1. Log into your NetDMR account as a Permit Administrator. The home page will be
displayed. Click on Permits m ^e gray Search tab
OR
click on Permit ID in the Search page.
2. Type the nine-digit permit ID, and click on Search I.
3. If the permit is available in NetDMR, the View Permit Details page is displayed. See the
next section for instructions on how to use this page,
OR
If a permit ID other than 9 characters is entered or is not in NetDMR, the following
message will be displayed:
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Search Permit ID
A There were errors processing your request.
Enter a full Permit ID to retrieve and view information about the permit.
Permit ID:
|UT002u74 The permitID is not available for reporting in NetDMR.
Re-enter a valid Permit ID and click on Search I until NetDMR is able to display the
permit.
4. When finished viewing the permit, click on Cancel I to return to the Search Permit ID
page.
3.6.2. View Permit Details
After you search for and NetDMR locates the permit of interest, the View Permit Details page as
shown in Figure 3-6
•I View Permit Details
Pmnlt ID HWOOMl!
Facility Vamp K*W OCMEMATIMO STATtOM
p .11 il Itv I l>l .itlllli U9 900 I'MtftlNGTOH HWY
WAIANAF , HI UTO;
Ret)ue(ti Internal
OMR submission ••. Permit Details
S PermitID
•S Facility Name
•S Facility Location
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—'jr
> Users and Roles Table
•S User Name
S Organization
S User Type
•S Access Rights
•S Access Rights Status
S Icon to view details about the user
> Pending Access Requests - External Table
•S Name
S User Name
S User Type
•S Requested Access Rights
•S Approve/Deny
-S Comment
-S Link to the User Details page
•S Checkbox to Approve or Deny Request. Note: See Section 3.1 for instructions on
Approving/Denying Requests.
> Pending Access Requests - Internal Table
•S Name
•S User Name
S User Type
S Requested Access Rights
•S Approve/Deny Note: See Section 3.1 for instructions on Approving/Denying
Requests.
-S Comment
-S Link to the User Details page
> DMR Submission Notifications (the list of email addresses to which NetDMR will send a
submission acknowledgement when a DMR is submitted to ICIS for this permit)
Up to ten users requests will be displayed by default in each of the Pending Access Request
tables. If more than 10 users are associated with this permit or have pending requests, you can
navigate through the list by:
> Clicking a page number link to go to a specific page of results.
> Clicking the ?' green forward arrow to display the next page of Users.
> Clicking the --\ green back arrow to view the previous page of Users.
> Clicking the I double green forward arrow icon to display the last 10 Users.
> Clicking the ^fl double green back arrow icon to display the first 10 Users.
> Clicking the View All link to show all Users in the table on the same page.
> Clicking on the View Partial link to return from the View All display back to viewing 10
Users at a time.
You can click any underlined column title to sort the Users in ascending or descending order by
the information in that column.
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To add a new email address to the DMR Submission Notifications table, type the email address
into the Enter another email address field and click on . The address will appear in the
User Email table.
To remove an email address from the list, click on %t in the Delete User column of the row for
that email address. The address will be removed from the User Email table.
3.7. Search Users
You can search for users from the Search Users page shown in Figure 3-7 to view and edit their
account information.
•^ Search Users
' fdll or pvtill .ir.wrifl ror I
Mr,I VIMI
I »tl N*m
"in I. | ^,r -I |
Figure 3-7: Search Users Page
3.7.1. User Search from Home Page
Follow these directions to search for a user from the home page:
1.
fiP
3.
4.
Log into your NetDMR account as a Permit Administrator. The home page will be
displayed. Click on Users in the gray Search tab
OR
click on Users in the Search page.
Enter criteria for the user and click search.
You can search by:
•^ User First Name
•^ User Last Name
•^ User Name
•^ Email
v' Permit ID
•^ Facility Name
Search
If the User is found the Search results will
be displayed on the User Search Results
page. See the next section for instructions on how to utilize the information on this page.
OR
If a User is not in NetDMR, the following message will be displayed:
You can leave Search fields
blank to return all users. You can
also enter partial information for any
criteria. For example, entering "a "
in the User Name criteria would
return both "AdamSmith " and
"KatieJones@state.xx.us."
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Search Results
Click any underlined column title to s
the table will be displayed with the dt
first page of results will be displayed
No results.
Re-enter valid data in any of the User search fields and click on Search
is able to display the User.
until NetDMR
5. If the list is too large, click on 5LRefine search aiKj re.enter the First Name, Last Name,
Search
to return
User Name, Email Address, Permit ID or Facility Name, then click on
less results or click on close I to return to the User Search Results page.
6. If another search is desired, click on '^ New Search an(j re-enter the First Name, Last
Name, User Name, Email Address, Permit ID or Facility Name, then click on Search
return less results or click on ^^^1 to return to the User Search Results page.
7. When finished viewing the user information, click on any tab to view that page.
3.7.2. User Search Results
The User Search Results page (Figure 3-8) displays a table with the list of roles for each user
that match your search criteria. This table includes the following information:
i to
Pfloueca I OIWRjacGRx I partom Import I MnA I 0: ai. DMR roan
> ViHW I !•..•!•.
m rh*t column if IW First Name
> Last Name
> User Name
> Facility
> Permit ID
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TIP
If the user you are searching for is
not displayed in the User Search Results
table, you can click on Refine Search or
New Search on the upper right. Both links
will take you back to the User Search
popup box where you can refine your
search by adding additional search
criteria or starting a new search.
> User Type (Internal = Regulatory
Authority, External = Permittee or
Data Provider)
> Role
> Delete Role (see Section 3.1.2 for
instructions on deleting roles)
> Email
> Link to View User Details
Up to User roles will be displayed by default in
the table. If more than 10 users are returned, you
can navigate through the list by:
> Clicking a page number link to go to a specific page of results.
> Clicking the ^ green forward arrow to display the next page of User roles.
> Clicking the --\ green back arrow to view the previous page of User roles.
> Clicking the I : double green forward arrow icon to display the last 10 User roles.
> Clicking the ^fl double green back arrow icon to display the first 10 User roles.
> Clicking the View All link to show all User roles in the table on the same page.
> Clicking on the View Partial link to return from the View All display back to viewing 10
User roles at a time.
You can click any underlined column title to sort the User roles in ascending or descending order
by the information in that column.
If the user you are searching for is not displayed in the User Search Results table, you can click
on ® Refine Search Or ^ New Search on the upper right. Both links will take you back to the
Search Users page where you can refine your search by adding additional search criteria or
starting a new search.
3.7.3. View User Account Details
After locating a user of interest on the User Search Results page, click on
of their row to display the View User Account Details page:
in the last column
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Tnqinri DMRi I VI™ I ..,;,!.Mi
P.T-llrrr. Infill I I PjvllllL-. I Bklrli OHK Fl
'• P.-nil-. I I
*\ VIPW iJRnr Arrnunr us
General Account Information
Permits and Rales
ftc.10* 1 ttirough 2 of 2
NIDGDOD19 K*HI
Figure 3-9: View User Account Details Page
This page displays the following information about the user:
> General Account Information
S First Name
•S Last Name
•S User Name
-S Email Address
S Telephone Number
•S Organization
•S User Type (Internal = Regulatory Authority, External = Permittee or Data Provider)
> Permit and Roles Table
•S Permit ID
•S Facility Name
S Role
S Role Request Status
•S Delete Role (see Section 3.1.2 for instructions on deleting roles)
-S Comment
Up to ten users requests will be displayed by default in the table. If more than 10 users are
returned, you can navigate through the list by:
> Clicking a page number link to go to a specific page of results.
> Clicking the £'• green forward arrow to display the next page of Users.
> Clicking the ••'• green back arrow to view the previous page of Users.
> Clicking the double green forward arrow icon to display the last 10 Users.
> Clicking the ^ ' double green back arrow icon to display the first 10 Users.
> Clicking the View All link to show all Users in the table on the same page.
> Clicking on the View Partial link to return from the View All display back to viewing 10
Users at a time.
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—'Jf
You can click any underlined column title to sort the Users in ascending or descending order by
the information in that column.
While on this page, either click on Subm|t to save changes or delete roles, or click on (-ancel |
to return to the User Search Results page.
3.8. Viewing All Signatories and Users for Permits
You can view of all the permits you administer and all the users that are associated View
with your permits using the Permits and Users hyperlinks on the View tab. Permits
Users
3.8.1. Viewing All Permit Signatories
Permit Administrators are able to view a list of all signatories for the permits they administer
using the View Permit page:
(OMMTO* CARRIED*
oocoiCM tiwmrw
•n
,,.,.„...
nmH IwrtwtloH tlsT
.I! Pimil,*«i*ln. m ,
- B
Figure 3-10: View Permit Page
To access this page:
1. Log into your NetDMR account as a Permit Administrator. The home page will be
displayed.
2. Click on Permits within the gray View tab.
3. The View Permits page will display the following information about this permit in a
table.
S Permit ID
S Facility Name
-S Signatory First Name
•S Signatory Last Name
•S Signatory Email
-S Link to the View Permit Details page
Up to ten permits will be displayed by default in the table. If more than 10 signatories exist, you
can navigate through the list by:
> Clicking a page number link to go to a specific page of signatories.
> Clicking the ^ green forward arrow to display the next page of signatories.
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> Clicking the ( green back arrow to view the previous page of signatories.
> Clicking the ' double green forward arrow icon to display the last 10 signatories.
> Clicking the *l double green back arrow icon to display the first 10 signatories.
> Clicking the View All link to show all signatories in the table on the same page.
> Clicking on the View Partial link to return from the View All display back to viewing 10
signatories at a time.
You can click any underlined column title to sort the signatories in ascending or descending
order by the information in that column.
You can navigate to the View Permit Details page by clicking on:« within the row of the
desired signatory.
3.8.2. Viewing All Permit Users
Permit Administrators are able to view a list of all users for the permits they administer using the
View Users page:
Figure 3-11: View Users Page
Follow these directions to view all of the users that can access the permits you administer.
1. Log into NetDMR selecting the desired Regulatory Authority and using a Permit
Administrator account. The home page will be displayed.
2. Click on Permits within the gray View tab.
3. The View Users page will display the following information about the users in a table.
•S First Name
•S Last Name
S User Name
-S Facility
v' Permit ID
•S User Type (Internal = Regulatory Authority, External = Permittee or Data Provider)
S Role
S Delete Role (see Section 3.1.2 for instructions on deleting roles)
-S Email
-S Link to the View User Account Details page
Up to ten user roles will be displayed by default in each of these tables. If more than 10 user
roles are returned, you can navigate through the list by:
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NetDMR Permittee and Data Provider User Guide
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> Clicking a page number link to go to a specific page of results.
> Clicking the ^ green forward arrow to display the next page of User Roles.
> Clicking the --\ green back arrow to view the previous page of User Roles.
> Clicking the I ^ double green forward arrow icon to display the last 10 User Roles.
> Clicking the 4fl double green back arrow icon to display the first 10 User Roles.
> Clicking the View All link to show all User Roles in the table on the same page.
> Clicking on the View Partial link to return from the View All display back to viewing 10
User Roles at a time.
You can click any underlined column title to sort the User Roles in ascending or descending
order by the information in that column.
Clicking on a within the row of the desired user displays the View User Details.
3.8.2.1. View User Details
You can navigate to the View User Details page from the View Users page by clicking on &
within the row of the desired user role.
• vrnw ur.nr Acmunt
HMM483
U.S. Ert
PBrmKmml Hole*
H Hvtinl, IN MJr wll br
Figure 3-12: View Users Page
The View Users page will display the following information about the user:
> General Account Information
S First Name
-S Last Name
•S User Name
•^ Email Address
-S Organization
-S Type of User (Internal = Regulatory Authority, External = Permittee or Data
Provider)
-S Link to the View User Account Details page.
> Permits and Roles Table
S Permit ID
S Facility
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NetDMR Permittee and Data Provider User Guide
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S Role
-S Role Request Status
S Delete Role (see Section 3.1.2 for instructions on deleting roles)
-S Comment
Up to ten permit roles will be displayed by default in the Permits and Roles tables. If more than
10 permit roles are returned, you can navigate through the list by:
> Clicking a page number link to go to a specific page of results.
> Clicking the *' green forward arrow to display the next page of Permit Roles.
> Clicking the 4 green back arrow to view the previous page of Permit Roles.
> Clicking the ^ double green forward arrow icon to display the last 10 Permit Roles.
> Clicking the double green back arrow icon to display the first 10 Permit Roles.
> Clicking the View All link to show all Permit Roles in the table on the same page.
> Clicking on the View Partial link to return from the View All display back to viewing 10
Permit Roles at a time.
You can click any underlined column title to sort the Permit Roles in ascending or descending
order by the information in that column.
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Chapter 4. Signatory Procedures
A Signatory is the only NetDMR User able to sign and submit DMRs for a facility's approved
permit(s).
Signatories can also perform the following tasks:
> view, edit and delete DMRs
> import DMRs
> view CORs, permits and users
> download blank DMR forms
> approve and delete DMR View and Edit role requests from other Permittee Users only if
they have been granted a Permit Administrator role
> approve and delete DMR View and Edit role requests from Data Providers only if they
have been granted a Permit Administrator role
> approve and delete Partial DMR View role requests from Regulatory Authority only if
they have been granted a Permit Administrator role Administrators and Users
> search and view permits only if they have been granted a Permit Administrator role
> search and view users only if they have been granted a Permit Administrator role
To become a Signatory, a Permit Administrator or Permittee User with an Edit or View Role
must request the Signatory Role, print off the Subscriber Agreement form generated by NetDMR
at the time they request the Role, sign the Subscriber
Agreement in ink, and mail it to the Regulatory
Authority mailing address provided at the bottom of
the Agreement.
TIP
The first Signatory role that is
approved for a new instance will
automatically be assigned both the
Signatory and Permit Administrator
roles.
Note that the first Signatory approved for a permit is
automatically assigned a Permit Administrator role -
all future Signatory requests will not be assigned a
Permit Administrator role unless the Regulatory
Authority sets up their Instance to do this. If a permit
has not been assigned a Permit Administrator when a Signatory request is approved, the
Signatory requestor will also be granted the Permit Administrator role - all future Signatory
requests will not be assigned a Permit Administrator role automatically. See Chapter 3 for
details on Permit Administrator procedures.
When the Regulatory Authority receives your
signed Subscriber Agreement in the mail, the
Regulatory Administrator will log into NetDMR
and either approve or deny your request. Once
your request has been approved you may begin to
sign and submit DMRs for the permit(s) you have
been approved for.
Potential Signatories will not be
able to sign and submit DMRs until
their request has been approved by a
Regulatory Administrator.
If you are a Signatory and need to change your
name you will need to make the name changes to your NetDMR account and print off a new
Subscriber Agreement with your new name displayed, sign it and mail it into your Agency.
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^N
V-
Figure 4-1 shows the Signatory Home page that is displayed when a Signatory logs into
NetDMR.
.-HMh
.IIJT I '.'.(.. I fintiurt D
t PJKWOVli I ." (JMPi ft C'j*i I ISwftfim I
Si-artlr *H I^IK-.I". t NK-, F
View I Uunitlootl
Pwtrotli I B-Un* l»M« ft
'.'5«« I
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NetDMR Permittee and Data Provider User Guide
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DMRs during the last ten sessions, a link to the resultant COR(s) is also provided next to the date
the COR was submitted. Click on the hyperlink next to the desired date to view the COR(s)
submitted during a particular session.
See Section 5.3.1 for details on how to search for CORs from your Home page and guidance on
working with CORs.
4.4. Download Blank DMRs
See Section 5.4 for procedures on how to download blank DMRs.
4.5. Sign and Submit DMRs
A Signatory can search for a DMR to sign and submit by selecting to either search all DMRs or
selecting only those DMRs that are ready to submit, then choosing up to 200 DMRs at a time to
digitally sign and submit the data to ICIS.
The procedures to use for searching DMRs ready to be submitted and signing/submitting them
are described in the next subsections.
4.5.1. Sign & Submit DMRs
You must have approved signatory access to a particular permit in order to sign and submit the
DMRs for that permit. Signatories may only sign and submit DMRs that have a status of
'NetDMR validated' and for which all soft errors have been acknowledged.
NetDMR provides the options to search for and retrieve DMRs that are ready to sign and submit
from the Signatory Home page by using the All DMRs & Copies of Record tab or the DMRs
Ready to Submit tab
4.5.1.1. Search for DMRs Using the DMRs Ready to Submit Tab
,r . ,, ^ . T^A/m , , , , -^ ,, , , DMRs Ready to Submit
You can quickly retrieve DMRs ready to be submitted by clicking on
from the Search menu on your home page. The DMRs Ready to Submit page will be displayed
(Figure 4-2).
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Manage
Access Requests
Search
All DMRs & CORs
Permits
Impart DMRs I Vievj I Download
Perform Import I Permits I Blank DMR Fi
Check Results I Users
Search: All DMRs & CORs DMRs Ready to Submit Permit ID Users
DMRs Ready to Submit
lo/e/os
10/6/08
10/6/08
10/1/08
9/2
DMRS for Facility JEEX CORPORATION
2:41 PH
1:59 AH
0:46 AH
08 10:10 AH
08 12:16 PM
Pending Access Requests
Pending Access Requests - External
No results,
Pending Access Requests - Internal
| Cancel |
Figure 4-2: DMRs Ready to Submit Page
Search for DMRs ready to sign and submit using the search options described below.
> All DMRs - Search all DMRs ready to sign and submit by clicking on I Search next to
the All DMRs label. Available DMRs are customized based on user roles and
permissions.
> DMRs for Permit ID - Search for DMRs ready to sign and submit by permit ID. Select
the permit ID for which you wish to view validated DMRs from the drop-down box and
click on the desired permit ID. Once you have selected a specific permit ID, click on
| search next to the drop down box. Available permit IDs are customized based on user
roles and permissions.
> DMRs for Facility- Search for DMRs ready to sign and submit by facility name. Select
the facility for which you wish to view validated DMRs from the drop-down box and
click on the desired facility. Once you have selected a specific facility, click on I search
next to the drop down box. Available facilities are customized based on user roles and
permissions.
4.5.1.2. Selecting DMRs to Sign and Submit Using the DMR Search Results Page
After entering search criteria and clicking on I Search ^ NetDMR will search for the DMRs that
match your criteria. If no DMRs are found the following page is displayed:
Otherwise, NetDMR displays the DMR/COR Search Results page with all DMRs matching your
criteria:
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• „..•, -
- ''
«| • ii^ii-ninii
•1 OMR/COR Search Results
jHia: ftrflujff :3ef :j
«•!
KamtBfiM P*1K Pm M»tm LOR indudt in Mich tndwdt in DiEch U»di1« 1UUI
FtrreJfTMi Sail K«I^WKI biimi rnR nn_nk»ii owkU I
Eltt Dlt" Qietit. all [ CSK^ All I '
Urn- U I tirnf all I EtfJirAH )
naswiu. iui »i» 111*110 Muiucinu. OJ'JMI
errvcf • ^-' :--- •••• -••
.:.:- :
wilt ;. :3 .1 ..
liM»(i03li RCJrtJLi. aoi «!•»
Figure 4-3: DMR/COR Search Results Page
Up to ten DMRs/CORs will be displayed by default in each of these tables. If more than 10
DMRs/CORs exist, you can navigate through the list by:
> Clicking a page number link to go to a specific page of DMRs/CORs.
> Clicking the ^ green forward arrow to display the next page of DMRs/CORs.
> Clicking the --.I green back arrow to view the previous page of DMRs/CORs.
> Clicking the • double green forward arrow icon to display the last 10 DMRs/CORs.
> Clicking the 4fl double green back arrow icon to display the first 10 DMRs/CORs.
> Clicking the View All link to show all DMRs/CORs in the table on the same page.
> Clicking on the View Partial link to return from the View All display back to viewing 10
DMRs/CORs at a time.
You can click any underlined column title to sort DMRs/CORs in ascending or descending order
by the information in that column.
If only one DMR in the search results needs to be signed and [Edit DMR
submitted, select the "Sign and Submit" option from the
Next Step(s) drop down box in that DMR's row, then click [sign and Submit DMR
on G?L. Be sure the DMR's status is set to "NetDMR Validated", then click on
• Siqn & Submit.
If all DMRs in the search results need to be signed and submitted, check the boxes for all
available DMRs by clicking on check Al1 J within the Include in Batch Submit title.
If some DMRs in the search results need to be signed and submitted, click on i~ to check
the box in each DMR's column, then click on ' * sign & Submit checked DMRS. if no
DMRs were checked an error message will appear reminding you to select one or more
DMRs:
Microsoft Internet Explorer
Please click to check the box in the 'Include in Batch Submit1 column for at least one DMR.
OK
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4.5.1.3. Sign and Submit a DMR
After searching and selecting one or more DMRs to sign and submit, the Sign & Submit page is
displayed:
' Shin K Submit DMR
r
gftCTitBnjufrn*trtJfc»wt«grffflfifai«»i^*n Include in Submission - You must click on f" to check the box in this
column to confirm your intention to sign and submit this DMR.
> Add COR and Attachments to Email Notification - You may click on
n to check the box in this column to confirm your intention to have COR
and attachment to Email Notification.
> View Completed DMR - You may click on in this column to view a
copy of the DMR in a separate window.
> Permit ID - The permit ID for this DMR. This field is not editable.
> Facility - The facility name for this DMR. This field is not editable.
> Permitted Feature - The permitted feature for this DMR. This field is
not editable.
> Discharge # - The discharge number for this DMR. This field is not
editable.
> Discharge Description - The discharge description for this DMR. This
field is not editable.
> Monitoring Period End Date - The monitoring period end date for this
DMR. This field is not editable.
> DMR Due Date - The due date for this DMR. This field is not editable.
> Status - The status of this DMR. The status must be "NetDMR
Validated" to be signed and submitted. This field is not editable.
The Certification Statement provides the legal certification statement for the impending
submission. This statement verifies:
> You are the owner of this account.
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> You have protected the account and password and are in compliance with the subscriber
agreement.
> You have the authority to submit the selected DMRs.
> You agree that providing the account password to sign the DMR(s) constitutes an
electronic signature equivalent to your written signature.
To sign and submit one or more DMRs:
1. Click on V to check the box in the Include in Submission column next to the
DMR(s) to be signed and submitted.
2. Click on in the View Completed DMR column to view the DMR in a separate
window and verify your corrections. Close the view of the DMR by selecting
File/Close from the Windows menu, or by clicking on L*J in the upper right
corner of the window.
3. Click on .
4. Provide the correct answer to the Security Question that is displayed.
5. Enter your Password in the text box.
6. Click on Submit I to submit the DMR(s) to ICIS and view the submission
confirmation, or click on —° 'mi 1 to cancel the submission and return
to the previous page.
7. If no DMRs had their Include in Submission box checked, a popup error window
will appear:
Microsoft Internet Explorer
f \ Please select at least one DMR for submission.
OK
Click on
I to return to the page and repeat steps 1-4.
If a secret answer or password was entered incorrectly or not provided, an error
message will appear:
\ There were errors processing your request.
Repeat steps 2-4 using the correct information.
4.5.1.4. Submission Confirmation
After a DMR is signed and submitted to ICIS, NetDMR displays the Submission Confirmation
page:
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Vim I LjiiLVriln.il!
Submission Confirmation - b758o331-05d2-'4e4b-aI3d-3008ccJblaMc
Figure 4-5: Submission Confirmation Page
Information provided under the Submission Confirmation Number includes
> Permit ID - The permit ID for this DMR.
> Facility - This name of the facility associated with
the permit.
> Permitted Feature - The permitted feature for this
DMR.
> Discharge # - The discharge number for this DMR.
> Discharge Description - The discharge description
for this DMR.
> Monitoring Period End Date - The monitoring
period end date for this DMR.
> DMR Due Date - The due date for this DMR.
ICIS processes DMRs at
the end of the day. You will
need to check NetDMR for your
submission results the next
morning.
View COR - Click on "' in this column to view the COR associated with this DMR's
submission.
Download COR - Click on £ to download the DMR's COR Zip file.
Download COR Signature - Click on & to download the COR signature file for this
DMR submission.
TIP
If you are not receiving DMR
submission notifications and the email
address for your account is accurate,
check to see if your spam filter is rejecting
them.
There are four hyperlinks that appear above the
Confirmation Number:
> Click on © view All CORS to view all of
your CORs.
> Click on £> Download All CORs to
download zipped files for all of your
CORs.
> Click on ^ Download COR Signature Public Key to view the COR signature file used for
your DMR submissions.
> Click on a DMR/COR Search Results to return to the DMR Search Results page.
In addition, NetDMR creates a copy of record (COR). This copy of record includes your DMR
data, any attached files, and a submission receipt. NetDMR also generates a unique confirmation
number for your submission and sends a notification e-mail to you, any addresses associated
with the submitted DMRs' permit(s), and any addresses associated with the governing regulatory
authority. NetDMR sends the following additional email notifications to you as the Signatory:
> An initial e-mail notification that the DMR has been submitted to ICIS via CDX
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> A second e-mail notification after ICIS has processed the DMR information notifying
you that ICIS is finished and whether errors or warnings were encountered.
4.5.1.5. View Submission Errors/Warnings
If you received an e-mail notifying you that ICIS has
processed the DMR information and errors or warnings
were encountered, you may view these errors by:
1. Searching for the DMR that was submitted.
2. Clicking on the Next Step(s) drop down box for the
DMR and clicking on the "Review Last Submission
Errors/Warnings" option.
3. Clicking on
Only DMRs that have
submission errors or warnings
have a "Review Last
Submission Errors/Warnings "
option for Next Step(s).
The DMR/COR Search Results page will be displayed with a list of the errors and/or warnings:
Figure 4-6: DMR Submission Error and/or Warnings Page
The middle section of this page displays the:
> Permit ID - The permit ID for this DMR.
> Facility - This name of the facility associated with the permit.
> Permitted Feature - The permitted feature for this DMR.
> Discharge # - The discharge number for this DMR.
> Discharge Description - The discharge description for this DMR.
> Monitoring Period End Date - The monitoring period end date for this DMR.
> DMR Due Date - The due date for this DMR.
> Status - The status of this submission, shown as "Submission Errors/Warnings".
> COR Received Date - clicking on a date in this column opens the DMR Copy of Record
page.
The bottom section of this page displays the:
> Error Code - the specific ICIS error code. See Appendix D for a list of ICIS processing
error codes.
> Error Type Code - whether the row is an Error or a Warning message.
> Description - a detailed description of what caused the error or warning.
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> Parameter Code - if the error involved a particular parameter, the parameter's code is
listed here.
> Parameter Name - if the error involved a particular parameter, the parameter's name is
listed here.
> Monitoring Location - the location where monitoring occurred.
> Season Number - the season number.
4.6. COR Functionality
When a DMR is signed and submitted to ICIS, NetDMR creates a unique COR for that DMR.
Signatories are able to search, view and download
CORs, view a COR's certification statement and
digital signature public key, and download a
TIP
If a Signatory submitted an erroneous
DMR and wants to revise it, they should use
the Correct DMR functionality instead of the
Repudiate functionality - Repudiating the
COR removes it from ICIS.
COR's digital signature public key. See Section
5.3 for instructions on how to work with CORs.
4.6.1. Repudiating the COR
If you discover that you have reason to believe
your account has been compromised and erroneous and unauthorized DMRs have been
submitted to ICIS using your account, you must notify a Regulatory Administrator of the DMRs
in question. Be sure to ask them to lock your account and repudiate the CORs for the
unauthorized DMRs that were submitted. The Regulatory Administrator will investigate the
problem, repudiate your CORs, unlock your account and change your password. DM R data will
automatically be deleted from ICIS. When you are able to log in again you will need to re-
enter and re-submit valid DMRs for repudiated CORs as necessary.
4.7. Managing Access Requests
If you are a Signatory and you also have a Permit Administrator role you can approve or deny
requests from state and Region regulatory authority, or Permittee and Data Provider Users for
access to permit(s) within your instance. See Chapter 3.1 for details on managing access
requests.
4.8. Search Permits
If you are a Signatory and you also have a Permit Administrator role you can retrieve and view
information about a specific permit such as User Roles and Subscriber Agreements. See Section
3.6 for instructions on how to search and view permits.
4.9. Search Users
If you are a Signatory and you also have a Permit Administrator role you can search for users.
See Section 3.7 for steps on how to search for users and view information about them.
4.10. Viewing All Signatories and Users for Permits
If you are a Signatory and you also have a Permit Administrator role you can view of all the
permits you administer and all the users that are associated with your permits. See Section 3.8
for details on how to perform these tasks.
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Chapter 5. View and Edit Roles
Permittee and Data Providers with the Edit role are allowed to modify, correct or delete a DMR
but may not sign and submit a DMR. Instead, they must notify a Signatory when a DMR is
ready to submit, and coordinate with a Signatory or Permit Administrator when a DMR is ready
to be submitted.
Permittee Users can ask to be upgraded from a View role to an Edit, Permit Administrator, or
Signatory role. Data Provider Users may only be assigned to either an Edit or View role.
When a Permittee or Data Provider logs into NetDMR with View access to permits, they will see
the home page shown in Figure 5-1.
All QHRS a Copies of R*™-d (COfts)
4? HennilJU: f7T3 Urito |
Figure 5-1: Permittee/Data Provider View Home Page
Although the Import DMRs tab is available on this page, this feature is not available to them.
When a Permittee or Data Provider logs into NetDMR with Edit access to one or more permits,
they will see the home page shown in Figure 5-2.
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' ~ Ssorch: All DMRs h CQRs DMRs Ready to Subml
All DMRs & Copies ot Record (COfts)
M-.R 1hr ri.lliiwinij hrMt 1.. WTJ.r,ii t.i, OHR". Ami Cnfln.
NttL'.MH. riot to fitter on that field,
s- permit ID: |7iT3 UpA*» |
[7721 j-^*'*)
Monhcring Period End
hdited or Submitted
DY:
P5T3
Figure 5-2: Permittee/Data Provider Edit Home Page
These users can search for DMRs by selecting to either search all DMRs and CORs or selecting
DMRs that are ready to submit, then choose a DMR to edit from this list.
The rest of this section describes the tasks that Permittees and Data Providers are able to
perform.
5.1. Searching for DMRs
Permittees and Data Providers with View access can search for DMRs and CORs using the All
DMRs & Copies of Record (CORs) section on their home page.
Permittees and Data Providers with Edit
access search for DMRs by selecting to
either search all DMRs and CORs or
selecting DMRs that are ready to
submit. Permittee Users with Edit
access can then choose a DMR to edit
from this list.
TIP
NetDMR stores up to 12 months of DMRs.
To view DMRs due outside of the current month,
be sure to search for DMRs using a Monitoring
Period End Date range.
NetDMR will not display all DMRs that exist for a permit. Instead, NetDMR will display only
DMRs that have a Monitoring Period Start Date on or before the day of your search and a
Monitoring Period End Date on or after the day of your search minus 14 months. For example,
if you perform your search on April 15, 2011, NetDMR will display DMRs where
monitoring started before April 16, 2011, and ended after February 14, 2010. To view
DMRs due outside of the cur rent month enter a Monitoring Period End Date range as part
of your search.
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5.1.1. Search All DMRs & Copies of Record
To search for DMRs using the All DMRs & Copies of Record (CORs) section of your home
page:
1. Log into your NetDMR account as a Permittee User or Data Provider. The home page
will be displayed.
OR
While logged into NetDMR, click on All DMRs & CORs in the gray Search tab.
2. You can search using any combination of the following criteria. Leaving a field blank or
selecting "All" from a pick list will instruct NetDMR not to search on that criteria.
S Permit ID - Select the permit ID of interest by clicking on *~ next to Permit ID to
check it, then clicking on the Permit ID drop down list and clicking on "All" for
all permits you have access to or clicking on one of the Permit IDs displayed.
After selecting a Permit ID, click on Update . NetDMR will retrieve the facility
name, permitted feature, and discharge options for that permit. Note that the
Permit ID list will only include those permits that you have requested and been
granted access to.
S Facility - Select the facility whose DMRs you wish to view by clicking on <~ next
to Facility to check it, then clicking on the Facility drop down list and clicking on
"All" for all facilities you have access to or clicking on one of the Facility Names
displayed. After selecting a Facility, click on p NetDMR will retrieve the
permit ID, permitted feature, and discharge options for that Facility. Note that the
Facility list will only include those facilities associated with the permits that you
have requested and been granted access to.
S Permitted Feature - Select the permitted feature whose DMRs you wish to view
by clicking on the Permitted Feature drop down list and clicking on "All" for all
permitted features for the permit or clicking on one of the Permitted Features
displayed. After selecting a Permitted Feature, click on Update . NetDMR will
retrieve the facility and discharge options associated with that permitted feature.
Note that the Permitted Feature list will only include those features associated
with the permits that you have requested and been granted access to.
•S Discharge ID - Select the Discharge ID whose DMRs you wish to view by
clicking on the Discharge ID drop down list and clicking on "All" for all
discharge IDs for the permit or clicking on one of the Discharge IDs displayed.
Note that the Discharge list will only include those features associated with the
permits that you have requested and been granted access to.
S Monitoring Period End Date Range - Enter the start and end dates for the
monitoring period end date range using the mm/dd/yyyy format or select the
appropriate start and end dates from a calendar by clicking the "I calendar icon
next to each text box.
S Edited or Submitted by - Select the account who edited or submitted the DMRs
and CORs you wish to view by clicking on the Edited or Submitted by drop
down list and clicking on "All" for all accounts for the permit or clicking on one
of the Accounts displayed. After selecting an account, click on p .
S Status - Select a DMR status. You can make multiple selections by holding down
the CTRL key on your keyboard while clicking more that one selection from the
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.. Available status
list. You can select all status options by clicking on I
options include:
• Ready for Data Entry (DMRs only)
• Partially Complete (DMRs only)
• NetDMR Validation Errors (DMRs only)
• NetDMR Validated (DMRs only)
• Signed & Submitted (CORs only)
• Submission Errors/Warnings (CORs only)
• Completed (CORs only)
-S COR Confirmation # - Enter the submission confirmation number for the
DMR/COR you wish to view.
3. After entering your search criteria, click on Search I to display the search results. The
system shall display the first 200 search results for DMR at a maximum of 100
records per page.
5.1.2. Search DMRs Ready to Submit
If you have Edit access, you can quickly retrieve DMRs ready to be submitted using the DMRs
Ready to Submit page.
Figure 5-3: DMRs Ready to Submit Page
To search using the DMRs Ready to Submit page:
1. Log into your NetDMR account as a Permittee User or Data Provider with Edit access.
The home page will be displayed.
OR
While logged into NetDMR, click on All DMRs & CORs in the gray Search tab.
2. Click on the gray DMRs Readv to Submit Search tab.
3. You can search using any combination of the following criteria.
•S All DMRs - Search all DMRs ready to sign and submit by clicking on. Search
next to the All DMRs label. Available DMRs are customized based on user roles
and permissions.
DMRs for Permit ID - Search for DMRs ready to sign and submit by permit ID.
Select the permit ID for which you wish to view validated DMRs by clicking on
the DMRs for Permit ID drop down list and clicking on the Permit ID. Once you
have selected a specific permit ID, click on Search I next to the drop down box.
Available permit ID are customized based on user roles and permissions.
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NetDMR Permittee and Data Provider User Guide
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-S DMRs for Facility- Search for DMRs ready to sign and submit by facility name.
Select the facility for which you wish to view validated DMRs by clicking on the
DMRs for Facility drop down list and clicking on the facility. Once you have
selected a specific facility, click on Sea I next to the drop down box.
Available facilities are customized based on user roles and permissions.
5.2. Viewing DMRs
Permittees and Data Providers with View roles may view basic DMR information in a list. Only
users with an Edit, Signatory, Permit Administrator role or access to a partial DMR may view all
fields on a DMR.
After entering search criteria and clicking the Search button, the DMRs and CORs that match
your criteria are displayed on the DMR/COR Search Results page. If one or more of your
DMRs do not appear, see Appendix I for possible reasons why and solutions for displaying them.
If you have View access, you will see the page in Figure 5-4 with nothing in the "Next Step(s)"
column.
-< DMR/tOR search Results
s*in» :
-
'inooKS!» crrrar xi »i<* T»i*Tro
^h«- Ji
q«y*i
.'.::, -.-- *•>
0*t*fM^
BBl-» MfAW) mWfiWW »'»».•
Figure 5-4: DMR/COR Search Results Page for View Access
If you have Edit access, you will see the page in Figure 5-5 with a drop down of activities you
can perform in the "Next Steps" column.
^ H™ S»inti I 3 Relim fejn.li I 5: Retrah DMR 0 Clicking a page number link to go to a specific page of DMRs/CORs.
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NetDMR Permittee and Data Provider User Guide
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—'jr
> Clicking the ^-' green forward arrow to display the next page of DMRs/CORs.
> Clicking the 4 green back arrow to view the previous page of DMRs/CORs.
> Clicking the ^ double green forward arrow icon to display the last 10 DMRs/CORs.
> Clicking the ^ -I double green back arrow icon to display the first 10 DMRs/CORs.
> Clicking the View All link to show all DMRs/CORs in the table on the same page.
> Clicking on the View Partial link to return from the View All display back to viewing 10
DMRs/CORs at a time.
You can click any underlined column title to sort DMRs/CORs in ascending or descending order
by the information in that column.
For each DMR or COR that is displayed in the Search Results table, the following information is
provided:
> Next Step(s) - The list of actions that you can perform for a specific DMR or COR if you
have Edit access, otherwise it is empty for users with View access. Select the action of
interest by clicking in the box on the column and clicking on G°l The possible options
are listed below. The options displayed for a specific DMR depend on the type of access
you have been granted for that DMR.
S Edit DMR - You can enter or edit DMR data if the status of the DMR is "Ready
for Data Entry", "NetDMR Validated", "Imported" or "NetDMR Validation
Errors". This option is only available to users with Edit or Signatory roles.
S Correct DMR - You can correct DMR data if the status is "Signed &
Submitted". This option is only available to users with Edit or Signatory roles.
•S Sign & Submit DMR - Signatories can sign and submit DMRs with a status of
"NetDMR Validated". When this option is available, a check box is displayed in
the Batch Submit column, giving you the option to include this DMR in a batch
submittal.
S View CORs - CORs are available only for DMRs that have been signed and
submitted.
S Download CORs - You can download the COR file for DMRs that have been
signed and submitted. When this option is available, a check box is displayed in
the column, giving you the option to include this COR in a batch download.
S Review Last COR's Submittal Errors - You can view data transfer or errors
generated by ICIS-NPDES for a DMR submittal by selecting this option. This
option is only available to users with Edit or Signatory roles.
> Permit ID - The permit ID associated with this DMR/COR.
> Facility- The facility name associated with the DMR/COR.
> Permitted Feature - The permitted feature associated with this DMR/COR.
> Discharge # - The limit set designator associated with this DMR/COR.
> Discharge Description - The limit set name associated with this DMR/COR.
> Monitoring Period End Date - The monitoring period end date associated with this
DMR/COR.
> DMR Due Date - The due date for this DMR/COR.
> Status - If more than one COR was generated for this DMR (due to corrections), the
Status shown is for the most recent DMR.
S Ready for Data Entry - No data have been entered for the DMR.
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S NetDMR Validated - A DMR for which the entered data passes all NetDMR
validation checks.
S NetDMR Validation Errors - A DMR for which the entered data fails certain
NetDMR validation checks.
•S Signed & Submitted - A DMR that has been signed and submitted and for which
a COR has been generated.
S Submission Errors/Warnings - A DMR for which data exchange or ICIS-
NPDES validation errors have been encountered. These errors are only applicable
to DMRs that have been signed and submitted.
•S Completed - A DMR that has been signed, submitted, and accepted by ICIS-
NPDES.
> COR Received Date - The date the COR was generated by NetDMR. More than one
COR date is displayed if the DMR was signed and submitted multiple times due to
corrections. Click on the hyperlinked date to view the COR.
> Include in Batch Submit - If the DMR is "NetDMR Validated", you can check the box
in this column to include it in a batch submittal. Although there are check All an(j
clear All buttons in the column title, these options are not available to you.
> Include in Batch COR Download - You can download the CORs available for this
DMR by checking the box in this column. You may also check all available boxes or
clear all available boxes for batch submittal by clicking on check All or clear All |^ jn
the column header. Batch COR downloads are limited to ten (10) most recent CORs.
A menu is displayed above the Search Results block containing various hyperlinks:
> Sign & Submit Checked DMRs - click on * sign & Submit checked DMRS to sign and
submit one or more checked DMRs. This hyperlink is displayed for users with a
Signatory role.
> Download Checked DMRs - click on v* Download checked CORS to download a zipped
file containing one or more CORs.
> UpdateNODI - new feature which will allow you to multi-select DM R forms, or
check AH , and then click the ••'"p^te NODI _ Screen will appear for you to select the
appropriate NODI code, then Save & Exit.
- *.' I 'It 10 UtiVI
- „ ,. :
L T, , , •;
- .-i! is... e ;i't V:i i. >L!t
.•'...---. ..- . .
'•iaSST""'"""
| ' 1 =-..-- ...•. - -- - -•- ..
l-t-nwdE***;*'
_. - DMrl ^KKiid bin [>ci ErcatS
. f... -',r^'- -
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NetDMR Permittee and Data Provider User Guide
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Remove Selected DMRs - click on D and Remove I if there are DMRs you do not wish
to change.
Refresh DMR Data - click on ^ Refresh DMR Data to display the Refresh DMR Data
page that will allow you to request the most recent DMR Empty Slot data from ICIS (see
Appendix G for more information on DMR data refreshes). This hyperlink is displayed
for users with an Edit or Signatory role. After clicking on this link the Refresh DMR
Data page appears:
A DMR/COS Search Results
:..:.: ,-• •
Click on t" next to a DMR to check it for refreshing, then click on Sutimit to request
new data and receive a confirmation message, or click on Cancel I to return to the
DMR/COR Search Results page
V Your requests to refresh DMR requirements for the selected rows
ihave been submitted.
> Refine Search - click on ^ Refine Search to narrow down the search results using the
Search All DMRs & Copies of Record (CORs) page.
> New Search - click on ^ New Search to search for other DMRs or CORs using the
Search All DMRs & Copies of Record (CORs) page.
5.2.1. Edit a DMR
External Permittee and Data Providers with Edit Access may edit a DMR. After selecting a
DMR on the DMR/COR Search Results page, selecting "Edit DMR" from the Next Steps
drop down box and clicking on .££., the Edit DMR page is displayed:
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NetDMR Permittee and Data Provider User Guide
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la,
'Edit DMA
l »l r«l FrwKtK w« I H
Ml
-3 it)
I -I
ra
3
-j
. ra _,
na
—J
ns
rs
ra
Figure 5-6: Edit DMR Page
Up to ten parameters will be displayed by default in the table. If more than 10 parameters exist,
you can navigate through the list by:
> Clicking a page number link to go to a specific page of parameters.
> Clicking the ^ green forward arrow to display the next page of parameters.
> Clicking the --\ green back arrow to view the previous page of parameters.
> Clicking the I ^ double green forward arrow icon to display the last 10 parameters.
> Clicking the 4fl double green back arrow icon to display the first 10 parameters.
> Clicking the View All link to show all parameters in the table on the same page.
> Clicking on the View Partial link to return from the View All display back to viewing 10
parameters at a time.
You can click any underlined column title to sort parameters in ascending or descending order by
the information in that column.
5.2.1.1. Header Section
The header displays general information for a DMR. You may collapse the
header section by clicking on _9ollaPse Header I or expand a collapsed header by clicking on
—^—ea er I. Collapsing the header hides the signatory information and allows the DMR
parameter section to move closer to the top of the page. Expanding the header section
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will show all the details of the header including the signatory information, and moves the DMR
parameter section further down the page.
Five types of information are presented in the header:
> Permit
-S Permit ID - This is the permit ID for this DMR. You can not edit this
information.
•S Major - This indicates if the permit is a major permit. The permit is a major
permit if this box is checked. Otherwise, it is a minor permit. You can not edit
this information.
S Permitted Feature - This is the permitted feature number and description for this
DMR. You can not edit this information.
-S Permittee - This is the permit holder for this DMR. You can not edit this
information.
S Permittee Address - This is the address associated with the permit. You can not
edit this information.
•S Discharge - The DMR limit set designator and limit set description. You can not
edit this information.
S Facility - This name of the facility associated with this DMR. You can not edit
this information.
•S Facility Location - The full address of the facility associated with this DMR.
You can not edit this information.
> Report Dates & Status
-S Monitoring Period - The monitoring period start and end dates for this DMR.
You can not edit this information.
S DMR Due Date - The data this DMR is required to be submitted. You can not
edit this information.
Considerations for Form Completion - This displays the pre-print comments from the
Limit Set from ICIS-NPDES. You can not edit this information.
> Principal Executive Officer
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• First Name - Enter the principal executive officer's first name. The only special
characters allowed in this field are periods (.), commas (,), double quotes ("), hyphens
(-) and apostrophes (').
• Last Name - Enter the principal executive officer's last name. The only special
characters allowed in this field are periods (.), commas (,), double quotes ("), hyphens
(-) and apostrophes (').
• Title - Enter the principal executive officer's title. The only special characters
allowed in this field are periods (.), commas (,), double quotes ("), hyphens (-) and
apostrophes (').
• Telephone - Enter the principal executive officer's telephone number in the format
XXX-XXX-XXXX.
> No Data Indicator (NODI) - This section displays the form-level no data indicator
selection options. Selecting an option from the Form NODI drop down box and clicki ng
on APP|V I in this section will populate all of the DMR's editable quantity and
concentration NODI fields with the selected NODI code to explain why all sample
measurements are to remain blank.
5.2.1.2. Parameter Section
The Parameter Section contains one row for each DMR parameter. Scroll down the Edit DMR
page to view all parameters for DMRs that contain more than one parameter.
Each parameter contains cells for entering up to 2 quantity measurement values and up to 3
concentration measurement values. When the Edit DMR page is first displayed, only the
quantity and part of the concentration measurement cells are viewable. Scroll to the right to
view all of the concentration measurement cells.
> Parameter
S Code - This is the parameter code, you can not edit this information. You can
sort the parameters in ascending or descending order by code by clicking on the
hyperlinked column title.
•S Name - This is the parameter name, you can not edit this information. You can
sort the parameters in ascending or descending order by name by clicking on the
hyperlinked column title.
-S Monitoring Location - The monitoring location code and name for the
parameter, you can not edit this information.
S Parameter NODI - Selecting an option from the Parameter NODI drop down
box will populate all of the parameter's editable quantity and concentration NODI
fields with the selected NODI code to explain why the parameter's sample
measurements are to remain blank. You can view the NODI codes and a
description of each by clicking on Llst in the Parameter NODI column.
S Quantity or Loading - Click on the Qualifier drop down box and select a
qualifier, then enter the value you would like to report for the parameter. These
numerical entries may contain comma separators and decimals. Value fields may
contain only numbers. The available
qualifiers include:
• Equals (=)
Less than (<)
fiP
Sample = measurement,
Permit Requirement = limit
Effluent Trading Sample =
Effluent Trade measurement.
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NetDMR Permittee and Data Provider User Guide
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• Greater than (>)
• Less than or equal to (<=)
• Greater than or equal to (>=)
• "T" (too numerous to count)
• "E" (estimate)
If no qualifier is selected a default of Equals (=) is assumed.
Value 1 (Sample) - Enter the quantity or loading value for the measured sample for
this parameter. You can edit this entry if the corresponding permit requirement value
is populated.
Value 1 (Permit Requirement) - This is the permit limit for the parameter for
Quantity or Loading Value 1, including the limit value, qualifier, statistical base, and
whether monitoring is optional. You may not edit this information.
Value 1 (Effluent Trading Sample) - Enter the quantity or loading value for the
effluent trading sample. You can edit this
information only if effluent trading is in effect
for this parameter and the corresponding permit
TIP
Effluent Trading Sample
Values 1 through 5 and Unit will
only appear on the DMR edit
screen when an Effluent Trade
Partner exists for the limit.
requirement value is populated.
Value 1 (Value NODI) - If applicable, click on
the Value NODI drop down box and select the
desired No Discharge Indicator Code. You can
view a list of NODI code descriptions by
clicking on _k!!L under the Value NODI label for
this entry. You can edit this information only if the corresponding permit requirement
value is populated.
Value 2 (Sample) - Enter the quantity or loading value for the measured sample for
this parameter. You can edit this entry only if the corresponding permit requirement
value is populated.
Value 2 (Effluent Trading Sample) - Enter the quantity or loading value for the
effluent trading sample. You can edit this information only if effluent trading is in
effect for this parameter and the corresponding permit requirement value is populated.
Value 2 (Permit Requirement) - This is the permit limit for the parameter for
Quantity or Loading Value 2, including the limit value, qualifier, statistical base, and
whether monitoring is optional. You may not edit this information.
Value 2 (Value NODI) - If applicable, click on the Value NODI drop down box and
select the desired No Discharge Indicator Code. You can view a list of NODI code
descriptions by clicking on J^. under the Value NODI label for this entry. You can
edit this information only if the corresponding permit requirement value is populated.
Units (Sample) - Click on the Units drop down box and select the desired unit of
measure for this quantity or loading value. You can view a list of Unit code
descriptions by clicking on Jd!l under the Unit label for this entry. This information
is editable only if the corresponding permit requirement unit is populated.
Units (Effluent Trading Sample) - Click on the Units drop down box and select the
desired unit of measure for this quantity or loading value. This information is
editable only if the corresponding permit requirement unit is populated.
Units (Permit Requirement) - This is the unit of measure code and description
specified in the limit set for quantity or loading value. You can not edit this field.
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Quality or Concentration - Click on the Qualifier drop down box and select a qualifier,
then enter the value you would like to report for the parameter. These numerical entries
may contain comma separators and decimals. Value fields may contain only numbers.
The available qualifiers include:
• Equals (=)
• Less than (<)
• Greater than (>)
• Less than or equal to (<=)
• Greater than or equal to (>=)
• "T" (too numerous to count)
• "E" (estimate)
If no qualifier is selected a default of Equals (=) is assumed.
•S Value 1 (Sample) - Enter the quantity or loading value for the measured sample for
this parameter. You can edit this entry if the corresponding permit requirement value
is populated.
S Value 1 (Permit Requirement) - This is the permit limit for the parameter for
Quantity or Loading Value 1, including the limit value, qualifier, statistical base, and
whether monitoring is optional. You may not edit this information.
S Value 1 (Effluent Trading Sample) - Enter the quantity or loading value for the
effluent trading sample. You can edit this information only if effluent trading is in
effect for this parameter and the corresponding permit requirement value is populated.
•S Value 1 (Value NODI) -If applicable, click on the Value NODI drop down box and
select the desired No Discharge Indicator Code. You can view a list of NODI code
descriptions by clicking on J^!L under the Value NODI label for this entry. You can
edit this information only if the corresponding permit requirement value is populated.
S Value 2 (Sample) - Enter the quantity or loading value for the measured sample for
this parameter. You can edit this entry only if the corresponding permit requirement
value is populated.
S Value 2 (Effluent Trading Sample) - Enter the quantity or loading value for the
effluent trading sample. You can edit this information only if effluent trading is in
effect for this parameter and the corresponding permit requirement value is populated.
•S Value 2 (Permit Requirement) - This is the permit limit for the parameter for
Quantity or Loading Value 2, including the limit value, qualifier, statistical base, and
whether monitoring is optional. You may not edit this information.
•S Value 2 (Value NODI) - If applicable, click on the Value NODI drop down box and
select the desired No Discharge Indicator Code. You can view a list of NODI code
descriptions by clicking on J^. under the Value NODI label for this entry. You can
edit this information only if the corresponding permit requirement value is populated.
S Units (Sample) - Click on the Units drop down box and select the desired unit of
measure for this quantity or loading value. You can view a list of Unit code
descriptions by clicking on List under the Unit label for this entry. This information
is editable only if the corresponding permit requirement unit is populated.
S Units (Effluent Trading Sample) - Click on the Units drop down box and select the
desired unit of measure for this quantity or loading value. This information is
editable only if the corresponding permit requirement unit is populated.
•S Units (Permit Requirement) - This is the unit of measure code and description
specified in the limit set for quantity or loading value. You can not edit this field.
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-S Number of Excursions - Enter the number of excursions for this parameter. You
may only enter whole numbers for this field.
S Frequency of Analysis - Click on the Frequency of Analysis drop down box and
select the desired frequency of analysis for the sample from the drop-down list. The
drop-down list contains all active ICIS-NPDES frequencies of analysis codes and
descriptions. You can view a list of Frequency of Analysis code descriptions by
clicking on _k!!L under the Frequency of Analysis label for this entry.
-S Permit Requirement - This is the frequency of analysis for the permit requirement
for this parameter. You can not edit this information.
> Sample Type
•S Sample - Click on the Sample Type drop down box and select the desired sample
type. You can view a list of Sample Type code descriptions by clicking on Jd!L under
the Sample Type label for this entry.
S Permit Requirement - This is the sample type for the parameter specified in the
limit set. It includes the sample type code and description. You can not edit this
information.
The top of the Edit DMR page provide hyperlinks to certain activities that affect the page,
specifically:
> Clear Parameter Fields - Click on ° clear Parameter Fields to blank out or erase all
editable fields in the Parameter Section and restores the defaults listed in the permit for
qualifier, frequency of analysis, and sample type.
/
All parameters have been cleared in the entire DMR, including any
parameters that appear on other pages.
Save & Continue - Click on Sawe & continue to save your edits on this page and
remain on this page for further edits. Clicking this link also causes NetDMR to recheck
the data for hard and soft errors, update the DMR's status, and reload this page for this
DMR. If no hard errors are found, you will be notified that your changes have been
saved and any soft errors will be displayed in the Edit Check Errors table:
i
' Your changes have been saved.
Otherwise, if hard errors were found, you will be notified with a message and any hard
errors will be displayed in the Edit Check Errors table:
^ There were errors processing your request.
Save & Exit - Click on *» Save & Exit to save your edits on this page. Clicking this link
also causes NetDMR to perform On Save edit checks, update the DMR's status, and
returns you to the DMR/COR Search Results page. If the DMR has any outstanding
"Soft" or "Hard" errors, NetDMR will set the status to "NetDMR Validation Errors". If
the DMR does not contain any outstanding "Soft" or "Hard" errors, NetDMR will set the
status to "NetDMR Validated". If no hard errors are found, you will be notified that your
changes have been saved and any soft errors will be displayed in the Edit Check Errors
table:
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Your changes have been saved.
Otherwise, if hard errors were found, you will be notified with a message and any hard
errors will be displayed in the Edit Check Errors table:
^ There were errors processing your request.
> Sign & Submit - If the DMR's status is "NetDMR Validated," only a Permittee with a
Signatory role may click on ' * Siqn & Submit to sign and submit this DMR.
> Print Friendly View - Click on & Print Friendly View to view the DMR in a print
friendly format.
Search Results - Click on a Cancel/ Back to Search Results to return to the DMR/COR
Search Results page. You will be returned to the results with any sorting or paging
selections still applied. Note that if the DMR you were working on is no longer part of
the search results, you will be returned to the previous or next page of results.
5.2.1.3. Edit Check Errors Table
After entering data then clicking on 9 Sawe & Continue or
for errors and display them in the Edit Check Errors table:
save &
^ NetDMR will search
At Chfit CfTttft
F.ll'^3 J t.lb*l
lUlTld '.'
"*"**"
Rows with errors will be
shaded in pink to make them
easier to find on the DMR.
The errors summary shows the "On Import", "On Load",
"Real Time", and "On Save" errors and classifies them as
Soft errors or Hard errors. Both Soft and Hard errors will,
when they occur, cause the DMR's status to change to
"NetDMR Validation Errors". A DMR in this status can not
be signed and submitted. In order to prepare the DMR for
signature and submission, Hard errors must be resolved and
Soft errors must be acknowledged.
Parameter
•S Code - The parameter code associated with the submission errors.
S Name - The parameter name associated with the submission errors.
Monitoring Location - The monitoring location code and description associated with
the submission errors.
Field - The field in the DMR associated with the submission errors.
Type - The type of error, Hard or Soft, that was encountered
Hard Errors - Hard errors must be resolved by editing the DMR. Possible hard error
messages are:
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Before a DMR can be submitted
Hard errors must be and Soft errors
must be either fixed or acknowledged.
NetDMR Permittee and Data Provider User Guide
May 2011
•S A quantity or quality value can not be entered when the Too Numerous to Count (T)
qualifier is selected.
S A quantity or quality value NODI code can not be entered when the T qualifier is
selected.
•S If a quantity or quality value is negative, the less than (<) qualifier can not be
selected.
S You can not select both a quantity or quality value and a value NODI code.
S Value fields may contain numbers and the special characters ".", "-" and "," only.
•S If an effluent trading sample value is entered, a sample value must be entered.
•S The number of excursions should be .
greater than zero. This error is
displayed if a value less than zero is
entered, a decimal number is entered,
or characters other than a number is
entered as an excursion.
Soft Errors - Soft errors may be resolved
by editing the DMR or by acknowledging the errors in the errors summary. Possible soft
error messages are:
S The selected units do not match the permit requirement units for this parameter. The
provided quality or quantity value(s) may be outside the permit limit.
•S The provided quantity or quality value is outside the permit limit. This soft error is
displayed if any of the following apply:
S The value entered is outside the permit limit and the units of measure are the same as
those listed in the permit. For example, the permit requirement is 2 mg/L and the
entered value is 3 mg/L. Note: NetDMR does not perform unit conversions and will
not display this soft error if it can only be determined after a conversion is completed.
S The user selects a qualifier opposite of the qualifier specified in the permit. A few
examples include:
• The permit requirement is >= 20% and the user enters < 20%.
• The permit requirement is >= 20% and the user enters 19%.
• The permit requirement is < 10 mg/L and the user enters 10 mg/L.
• The permit requirement is < 10 mg/L and the user enters 11 mg/L.
S The number of excursions should be greater than zero. This soft error is displayed if
all of the following apply: (1) the selected units match the permit units, AND (2) one
or more of the entered values are outside the permit limit AND (3) excursions are
null or zero. Note: NetDMR does not perform unit conversions and will not display
this error if it can only be determined after a conversion is completed.
Description - A plain English description of the error that was encountered.
Acknowledge - Click on V to place a checkmark inside the box. This will acknowledge
soft errors and allow you to move forward with your DMR submission.
S Note that NetDMR does not generate hard or soft errors for the following:
• If a Form-level NODI is applied, NetDMR ignores any selections that you make
for qualifiers, units, frequency of analysis, and sample type
• If a parameter NODI is applied, NetDMR ignores any selections that you make
for qualifiers, units, frequency of analysis, and sample type
• If you select qualifiers, units, frequency of analysis, or sample type for a
parameter but do not provide a value, NetDMR ignores your selections.
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Comments - The comments section provides space for users with Signatory or Edit roles
for a permit to enter additional comments related to your DMR submission, if any. A
maximum of 4,000 characters can be entered as a comment.
Attachments - The attachment section lists the following information for all attachments
associated with the DMR:
-S File Name - The name of the attached file, presented as a hyperlink. You can
download the file by clicking the file name hyperlink.
S Type - The MIME content type of the attached file.
•S Size - The size of the attached file in megabytes.
-S Remove - Click the* in this column to delete an attachment from a DMR
submission.
Report Last Saved By
•S User - The name of the user who last saved the DMR.
S Name - The full name of the user who last saved the DMR.
-S Email - The email of the user who last saved the DMR.
•S Date/Time - The date and time the DMR was last saved.
5.2.1.4. Add an Attachment
NetDMR can store attachments that are associated with a
DMR but NetDMR does not submit the attachments to
ICIS.
You can attach one or more files to a DMR from the
Attachments section of the Edit DMR page by following
these steps:
TiP
.
NetDMR will not allow upload of
files greater than 20 megabytes or files
with the following file types: com, dll,
exe, andvbs
1. Click on | Add Attachment | and the Add Attachment page is displayed:
0 Add Attachment
lent to a DMR. Note that attachments may not b
Attach File | Cancel |
2.
Click on Browse... I and use the "Choose file" popup window to navigate to the
file on your computer that you would like to attach to this DMR:
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3.
4.
5.
Look in: _; Outbound to DM WG
^J 20081222_N etD MR Tool_R evisedIT estPlan_PB C. doc
3] CAOHA34L.
^ eShare Instructions for ICIE-NPDES System and Batch Documents.pdf
3] ICIS Batch Test Registration Forrn.xls
=§j NetDMRTesting_Release3.xls
^_ Tables for Error Cleanup.PDF
Filename: JDocument.rtf
Files of type: | All Files (".')
Double-click on the name of the file to attach,
OR
Click on the name of the file to highlight it, then click on _ U|JlJ" J to select the
file or click on I ~dflL ~ _ to return to the Add Attachment page.
Click on I AttachFile | to attach the file, or click on _ Cancel I to return to the
Edit DMR page without attaching a file.
If you attempt to upload a .com, .dll, .exe. or .vbs file, NetDMR will display an
error message indicating that the file type is not allowed:
There were errors processing your request.
Add Attachment
Use this page to add an attachment to a DMR. Note that attachments may not be larger than 3(
File:*
r
The file type EXE is not allowed
5.2.2. Import DMRs
Instead of entering one DMR at a time using the NetDMR web pages, Permittees and Data
Providers with Edit Access can import one or more of a permit's DMR into NetDMR using the
import functionality. This is done by uploading a
file that conforms to the file specifications described
in the next section. The import file can contain data
for new DMRs, DMRs that have been partially
entered or are in progress, and correcting previously
submitted DMRs.
NetDMR will populate the DMR using the data
contained in the file by adding new data or
TIP
After importing DMRs, you must use
the NetDMR web pages to acknowledge
soft errors, provide optional information
such as the Principal Executive Officer,
and sign/submit your DMRs.
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overwriting existing data. During the import process, NetDMR will validate the import file and
flag any errors.
TIP
Comma delimited files can be
easily created using a spreadsheet or
database program such as MS Excel or
MS Access.
The DMR import file must be in comma delimited or
comma separated value format (csv) and be saved
with an extension of'.txt', or a '.txt' file that is
zipped according the PKWare zip format and saved
with an extension of. '.zip'.
The import format will allow you to specify all of the
parameter data that you would otherwise enter using
the NetDMR Edit DMR functionality. You will still need to use the NetDMR Edit DMR
functionality to acknowledge soft errors and enter DMR level information such as the Principal
Executive Officer. Appendix B provides the file format specifications for comma delimited files
and Appendix C lists the fields that can be submitted within the comma delimited file in the
order in which they must appear for each row in the import file.
5.2.2.1. Import Procedure
Files can be imported by using the Import DMRs page shown in Figure 5-7.
V...DMK
I AH DMRS i CORJ I Perform Imcot I P«rmw
I
UKr,
? Import DHRs
Figure 5-7: Import DMRs Page
To import a file containing DMRs, follow these steps:
1. Prepare a properly formatted import file according to the specifications provided
in Appendix B. The file must only contain DMR data for one permit ID as
NetDMR can only process DMRs for one permit per import file.
2. Log into your NetDMR account as a Permitee User or Data Provider with Edit
Access.
3. Click on Perform Import under the Import DMRs tab. If you do not have the
rights to perform imports an error message will appear:
i User does not have an edit role on any permit.
83
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4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
NetDMR Permittee and Data Provider User Guide
May 2011
Click in the Permit ID drop down box then click on a Permit ID to select the
permit with which the DMR is associated. This box is pre-populated with the list
of permitsyouhave access to. This field is mandatory.
Click on Browse... to open the "Choose file" popup window and navigate to
folder on your desktop, network, or other location that contains the import file:
/ Temp
File name:
Files of type:
| All Fife
Double-click on the name of the file to import,
OR
Click on the name of the file to highlight it. This field is mandatory
Click on
Open I
to select the file, or click on
Cancel
. to return to the
Import DMRs page.
Click on the drop down box for File Type and select the type of file being
imported. Valid file types are ".txt", ".csv" and ".zip" files. This field is
mandatory.
Data Replacement Strategy will be set to "Append and Overwrite". The strategy
tells NetDMR how to handle the data in
the import file. This field is mandatory
Enter a description of the import file.
This field is mandatory.
Click on Submit Import File
to
initiate the import process, or click on
Cancel I to return to the Signatory
Home page.
If data is missing or entered incorrectly,
an error message will appear indicating what fields had problems:
TIP
You must choose a Permit ID
from the drop down list, enter the name
of the file to import, select a file type
and choose "append and overwrite ".
; ^ There were errors processing your request.
Permit ID:* |moooooi9_J
Import File:* | Browse... |
(File of DMR data,
not attachments) Required.
Correct the errors, then repeat steps 4 - 12.
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14. After you submit a file, NetDMR adds it to the import queue. You can monitor
fiP
15.
the status of the import request on
the Check DMR Import Results
page. After the DMR has been
processed, NetDMR will notify you
by email and make any errors
available via the Check DMR
Import Results page.
Edit the DMR using the procedures
in Section 5.2.1, then notify a Signatory that the DMR is ready to sign and submit.
The Import File queue starts up
every half hour. Your file may take up to
45 minutes to import if it is large or
there are other files in the queue.
5.2.2.2. Import Validation
NetDMR automatically processes and validates each row in the import file. NetDMR performs
the following validations:
1. Each import file must contain data for only one permit ID. You specify the
permit ID on the Import DMRs page.
2. Each row must be of the exact format specified in Import DMR Format
(Appendix B) and DMR Import File Contents (Appendix C).
3. Each row must contain data for the following fields to uniquely identify a
parameter row in a DMR:
> Permitted Feature ID
> Limit Set Designator
> Monitoring Period End Date (yyyy-mm-dd)
> Parameter Code
> Monitoring Location Code
4. Each row must relate to a parameter row of a DMR that exists in NetDMR
5. If you provide a NODI code for a row, the associated sample value and effluent
values must be blank. For example, if a Concentration 1 NODI Code is provided
in a row, data cannot be provided for the Concentration 1 Sample Value or the
Concentration 1 Effluent Value for that same record.
6. All included codes for fields such as Parameter code, Monitoring Location code.
No Discharge Indicator (NODI) code, Unit of Measure code, Frequency of
Analysis code, and Sample Type code must match the codes in an applicable
reference table in the NetDMR database. NetDMR uses the same codes as ICIS-
NPDES.
7. The Monitoring Period End Date must be specified in the format YYYY-MM-
DD.
8. If provided, the Number of Excursions must be an integer >= 0.
9. If provided, the Unit of Measure Code must be appropriate for the specified
parameter. The reference tables retrieved from ICIS-NPDES specify which unit
codes are appropriate for each parameter code.
If an error is encountered in a row, no data from the
row will be processed. Errors in one row do not affect
the processing of previous or subsequent rows.
85
TIP
If an error is found in one row
within the import file, only that row
and all of its data will be rejected.
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NetDMR Permittee and Data Provider User Guide
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5.2.2.3. DMR Import Results
The DMR Import Results page (Figure ) summarizes the status of your DMR import requests.
You can view these results by clicking on Check Results under the Import DMRs tab.
DMR Trnporl Reaulhi
li/J/D* 2MB TriflOi JH*i 0:rr
h/rth. i..-.t did ruit hiv* * ft
C* .Ul I m\H) .*rit^>v< h«
ivirif i thlf vn**rt Uhti
rhli ii 4 tut *F th« irr
•..,.,.,,
'.„«.!,
IHH Eucnn ;
Figure 5-8: DMR Import Results Page
Up to ten import requests will be displayed by default in the table. If more than 10 import
requests are returned, you can navigate through the list by:
> Clicking a page number link to go to a specific page of results.
> Clicking the ^ green forward arrow to display the next page of import requests.
> Clicking the 4 green back arrow to view the previous page of import requests.
> Clicking the I ^ double green forward arrow icon to display the last 10 import requests.
> Clicking the ^ -' double green back arrow icon to display the first 10 import requests.
> Clicking the View All link to show all import requests in the table on the same page.
> Clicking on the View Partial link to return from the View All display back to viewing 10
import requests at a time.
You can click any underlined column title to sort parameters in ascending or descending order by
the information in that column.
The following information is provided on this page:
> Transaction ID - A NetDMR-generated identifier for the request.
> Submission Date/Time - The date/time you made the request to import the DMR on
the Import DMRs page.
> Permit ID - The permit ID to which the DMR data are being added.
> Facility- The name of the facility associated with the permit.
> Import File - The name of the import file.
> Data Replacement Strategy - Indicates that the data replacement strategy is
"Append and Overwrite".
> Description - The description you provided for this import on the Import DMRs
page.
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> Status - The status of the DMR Import:
•S Pending - The import request is waiting in NetDMR's import queue.
-S In Process - NetDMR is processing the import request.
S Failed - NetDMR attempted to process the request but encountered fatal errors.
No data were imported. Failed import requests are removed from the table after
three months.
S Completed With Errors - NetDMR processed the request and encountered non-
fatal errors; some data were imported. Completed with errors import requests are
removed after all of the DMRs created by this request are signed and submitted or
deleted.
S Signed & Submitted - NetDMR has been signed and submitted the DMR and
generated a COR.
S Success- NetDMR processed the request without errors; all data were imported.
Completed import requests are removed from the table after all of the DMRs
created by this request are signed and submitted or deleted.
> Log - You can view the import log for each request by clicking on ®>. The import log
contains detailed status and error messages generated during import processing.
Click on Back I to return to the previous page.
5.2.2.4. DMR Import Log
The DMR Import Log page (Figure ) displays status and error messages generated during the
processing of a DMR import request. You can view the DMR Import Log by clicking on >
within the Log column of the desired row while on the DMR Import Results page.
DMR Import Lu
SJifrMinp .1 i-M mnti
* Ei 1J PM
.-• ir-.'l.-••-=• PM I'.l:.,.
naHiU tntf of unf,*Hnni Fill T*MJJ<«
Figure 5-9: DMR Import Log Page
The DMR import request information is summarized in the table at the top of the page and the
log entries are presented in the table at the bottom of the page. Up to ten log messages will be
displayed by default in the table. If more than 10 log messages are returned, you can navigate
through the list by:
> Clicking a page number link to go to a specific page of results.
> Clicking the f' green forward arrow to display the next page of log messages.
> Clicking the 4 green back arrow to view the previous page of log messages.
> Clicking the ^ double green forward arrow icon to display the last 10 log messages.
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NetDMR Permittee and Data Provider User Guide
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—'jr
> Clicking the ^ double green back arrow icon to display the first 10 log messages.
> Clicking the View All link to show all log messages in the table on the same page.
> Clicking on the View Partial link to return from the View All display back to viewing 10
log messages at a time.
You can click any underlined column title to sort parameters in ascending or descending order by
the information in that column.
Information on this page includes:
> DMR Import Request Information
•S Transaction ID - A NetDMR-generated identifier for the request.
•S Submission Date/Time - The date/time you made the request to import the DMR
on the Import DMRs page.
•S Permit ID - Permit ID to which the DMR is being added.
S Facility - Name of the facility associated with the permit.
S Import File - The name of the import file.
S Data Replacement Strategy - Indicates that the data replacement strategy is
"Append and Overwrite".
•S Description -The description you provided for this import on the Import DMRs
page.
S Status - The status of the DMR Import.
• Pending - The import request is waiting in NetDMR's import queue.
• In Process - NetDMR is processing the import request.
• Failed - NetDMR attempted to process the request but encountered fatal
errors; no data were imported. Failed import requests are removed after three
months.
• Completed With Errors - NetDMR processed the request and encountered
non-fatal errors; some data were imported. Completed with errors import
requests are removed after all of the DMRs created by this request are signed
and submitted or deleted.
Success - NetDMR processed the request without errors; all data were
successfully imported. Completed import requests are removed after all of the
DMRs created by this request are signed and submitted or deleted.
> DMR Import Log Entries
S Date/Time - The date and time the message was logged.
-S Error Type Code - A category for each log message, Information or Error.
-S Error Code - A NetDMR code useful for troubleshooting and technical support;
this code is displayed for error messages only.
S Description - A plain English description of the status event or error.
Click on Bacl< I to return to the previous page.
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5.2.3. Correct a DMR
If a DMR submission returns ICIS errors, you can correct a DMR previously submitted and
resubmit it using NetDMR using the "Correct DMR" option of the Next Step(s) column in the
DMR/COR Search Results page as described below.
5.2.3.1. Correct a DMR
1. Log into your NetDMR account as a Permittee User or Data Provider with Edit
access.
2. On the Permit Administrator Home page, search for all DMRs with a Status of
"Completed" or "Submission Errors/Warnings".
3. Click on 5earch I.
4. The DMR/COR Search Results page is displayed with a table listing DMRs that
can be corrected. Select the "Correct DMR" option in the Next Step(s)
column,for the desired DMR and click on Go .
5. NetDMR retrieves the parameter values, other editable fields, and list of
attachments and displays the Edit DMR page with the corresponding information
in the DMR's most recent copy of record. Make changes to the DMR as needed,
acknowledge any soft errors, then click on ^ Save & Continue to save the DMR.
To view more details about how to edit the DMR, see Section 5.2.1.
6. Inform the signatory that the DMR is ready for signature and submission.
A Signatory must perform these steps to complete the DMR correction process:
7. Click on ' * sign & Submit at the top or bottom of the page.
8. On the Sign & Submit DMR page, click on f™ to check the box in the Include in
Submission column to confirm your intention to sign and submit the corrected
DMR.
New feature has been added to allow you to "Add COR and Attachments to
Email Notification".
9. Click on in the View Completed DMR column to display a view of the DMR
in a separate window and verify your corrections. Close the view of the DMR by
selecting File/Close from the Windows menu, or by clicking on L2*J in the upper
right corner of the window.
10. Provide the correct answer to the Security Question that is displayed.
11. Enter your Password in the text box.
12. Click on ^^HJ to submit the DMR(s) to ICIS and view the submission
confirmation, or click on —° °u mi 1 to cancel the submission and return
to the previous page.
13. If no DMRs had their Include in Submission box checked, a popup error window
will appear:
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Microsoft Internet Explorer
f \ Please select at least one DMRfor submission.
OK
Click on
I to return to the page and repeat steps 1-4.
14.
If a secret answer or password was entered incorrectly or not provided, an error
message will appear:
* There were errors processing your request.
f
Repeat steps 2-4 using the correct information.
When the corrected DMR is signed and submitted, NetDMR generates a new Copy of Record.
5.2.4. Delete a DMR
You can delete a previously submitted DMR by following these steps:
1. Log into your NetDMR account as a Permittee User or Data Provider with Edit
access.
2. Search for the DMR you would like to delete (see Section 5.1 on how to search
for DMRs).
3. On the DMR/COR Search Results page, locate the row for the DMR that you
would like to delete, click on the Next Step(s) drop down box and click on the
"Correct DMR" option, then click on Go .
4. On the Edit DMR page, click on ^" clear Parameter Fields . All entered sample
values and NODI codes will be deleted and the qualifier, units, sample type, and
frequency of analysis fields will be set to the defaults listed in your permit.
Alternatively, you can delete each value entry manually then click on
"3 save & continue to clear reported values.
5. Delete the data out of the Principal Executive Officer information and comments
fields and remove any attachments.
6. Click on Save & Continue
7. Inform the signatory that the DMR is ready for signature and submission.
A Signatory must perform these steps to complete the DMR deletion process:
8. Click on * sign & Submit at the top or bottom of the page..
9. On the Sign & Submit DMR page, click on f™ to check the box in the Include in
Submission column to confirm your intention to sign and submit the corrected
DMR.
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10. Click on in the View Completed DMR column to view the DMR in a separate
window and verify your corrections. Close the view of the DMR by selecting
File/Close from the Windows menu, or by clicking on L*J in the upper right
corner of the window.
11. Provide the correct answer to the Security Question that is displayed.
12. Enter your Password in the text box.
13. Click on Submit I to submit the DMR(s) to ICIS and view the submission
confirmation, or click on —Do Not Su mit—I to cancel the submission and return
to the previous page.
14. If no DMRs had their Include in Submission box checked, a popup error window
will appear:
Microsoft Internet Explorer
f \ Please select at least one DMR for submission.
OK
Click on
15.
16.
I to return to the page and repeat steps 1-4.
If a secret answer or password was entered incorrectly or not provided, an error
message will appear:
There were errors processing your request.
Repeat steps 2-4 using the correct information
The Submission Confirmation page will indicate whether the DMR has been
forwarded for submission.
When the deleted DMR is signed and submitted, NetDMR sends a file to ICIS that will result in
the DMR being deleted out of ICIS.
5.3. COR Functionality
When a Signatory signs and submits a DMR, NetDMR creates a unique COR for that DMR.
The COR is defined in the Cross-Media Electronic Reporting Rule as follows (70 FR 59880
October 13, 2005, specifically Subpart A, Section 3.3):
"Copy of record means a true and correct copy of an electronic document received by an
electronic document receiving system, which copy can be viewed in a human-readable
format that clearly and accurately associates all the information provided in the
electronic document with descriptions or labeling of the information. A copy of record
includes:
(1) All electronic signatures contained in or logically associated with that document;
(2) The date and time of receipt; and
(3) Any other information used to record the meaning of the document or
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the circumstances of its receipt. "
Signatories and Permittees or Data Providers with the Edit Role can search, view, and download
CORs. Only Regulatory Administrators can repudiate, validate, and verify the signature for
CORs.
Each NetDMR installation has an RSA 1024 bit asymmetric key that is used for digital
signatures. NetDMR will use its private key to digitally sign the CORs. The signature will be
executed against a message digest created from the COR using the FIPS 140-2 hashing
algorithm. For details on this process go to these web sites:
> Federal Information Processing Standards (FlPS)-approved algorithms for generating
Message Digest: http://www.csrc.nist.gov/CryptoToolkit/tkhash.html
> FlPS-approved algorithms for generating/verifying digital signatures:
http ://www. csrc.nist. gov/CryptoToolkit/tkdigsigs. html
5.3.1. Searching for CORs
You can search for CORs using the All DMRs and CORs section of your Home page:
1. Log into NetDMR using your Permit Administrator account.
2. Click on the All DMRs & CORs tab,
OR
Click on All DMRs & CORs under the Search menu.
3. Search using any combination of the following criteria. Leaving a field blank or
selecting "All" from a pick list will instruct NetDMR not to search on that criterion. All
search fields are optional. After entering your search criteria, click the Search button to
display the search results.
> Specify Permit ID or Facility search criteria. You can choose to search for CORs
for a specific permit ID or facility name, but not both. Click on r to the left of
Permit ID or Facility to mark the desired option, then click on uPdate next to that
option to populate the list of available Permit IDs or Facilities. The option not
selected will be disabled. You can change options at any time by clicking on r next
to the desired option and clicking on Update I next to that option.
> Permit # - Select the permit number of interest by clicking in the box next to Permit
#. After selecting a permit, click on ^^^H. NetDMR will retrieve the facility name,
permitted feature, and discharge options for that permit. Note that the Permit # list
will only include those permits that you have requested and been granted access to.
> Facility - Select the facility name whose DMRs you wish to view by clicking in the
box next to Facility. After selecting a Facility, click on uPdate . NetDMR will
retrieve the permit number, permitted feature, and discharge options for that Facility.
Note that the Facility list will only include those facilities associated with the permits
that you have requested and been granted access to.
> Permitted Feature - Select the permitted feature of interest from the box next to
Permitted Feature. After selecting a Permitted Feature, click on Update I. NetDMR
will retrieve the permit number, facility, and discharge options associated with that
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permitted feature. Note that the Permitted Feature list will only include those features
associated with the permits that you have requested and been granted access to.
> Discharge - Click on the drop down box next to the Discharge field and click on the
desired discharge from the available limit sets.
> Monitoring Period End Date Range - Enter the start and end dates for the
monitoring period end date range using the mm/dd/yyyy format, or select the
appropriate start and end dates from a calendar by clicking on £^2\ next to each text
box.
> Edited or Submitted by - Click on the drop down box next to the Edited or
Submitted By field on click on the name of users who have modified the DMRs for
permits that you can access.
> Status - To search for CORs you must select a status of "Signed & Submitted",
"Completed" or "Submission Errors/Warnings".
> COR Confirmation # - Enter the submission confirmation number for the
DMR/COR you wish to view.
4. After entering your search criteria, click on 5earch I to display the DMR/COR Search
Results Page:
L'Nhs 1 th-r jgh 2 of L
Sign & Submit Checked DMRs | <5» Download Checked CORs | & Refresh DMR Dal
DMR/COR Search Results
l Refine Search |
Permit ID Facility Permitted Discharge Discharge
Feature # Description Period Date
End Dale
R Include in Include in
te Check All I D°«nl°ad
' Check t>
EXPLORATION
I WIN(, in/ in/in: 1ii/V::,;n:: '.ign-H ::,
BANK 90S Submitted n: .' -..• i::
Q8/2Q/QS
n: .'1 :.' i::
Q8/1S/CS
Up to ten DMRs/CORs will be displayed by default on this page. If more than 10
DMRs/CORs exist, you can navigate through the list by:
> Clicking a page number link to go to a specific page of DMRs/CORs.
> Clicking the f green forward arrow to display the next page of DMRs/CORs.
> Clicking the Clicking the ' ^ double green forward arrow icon to display the last 10
DMRs/CORs.
> Clicking the 4A double green back arrow icon to display the first 10
DMRs/CORs.
> Clicking the View All link to show all DMRs/CORs in the table on the same
page.
> Clicking on the View Partial link to return from the View All display back to
viewing 10 DMRs/CORs at a time.
You can click any underlined column title to sort parameters in ascending or descending
order by the information in that column.
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—'jr
5. Click on the hyperlinked date within the COR Received Date column for the row that
contains the COR of interest to view that COR,
OR
Click on then click on F within the Include in Batch COR Download column for the
row that contains the COR of interest to checkmark that COR, then click on
•£ Download checked CORS to download that COR.
5.3.2. Viewing a COR
After searching for a COR using the instructions in Section 5.1.3, the DMR Copy of Record page
will be displayed (Figure ).
DMR Copy «
[OH 51?. Fiiblk K
ITrJrarC a.ili-i It HImla-1
iv nutmT ptrftniicTB
I
Figure 5-10: DMR Copy of Record Page
Displayed on this page are sections containing the following information that you will not be
able to edit:
> Header - provides permit information, reporting dates, and principal executive officer
information.
> Parameter - provides permit limits, reported quantity/loading, reported
quality/concentration values, and reported excursions.
> Error - listing of soft errors within the DMR that were acknowledged by the Signatory
who signed and submitted the DMR.
> Comment - any comments provided by the Signatory.
> Attachment - lists attachments and provides a link to download the attachment.
> Report Last Saved By - details on the user who last saved the DMR.
There are four hyperlinks available for you to use near the top of this page:
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> Click on ::: view Certification to open the View COR Certification page and view the
certification statement used when signing the COR.
> Click on -^Download COR to retrieve a zipped file of the COR and all documents
associated with it.
> Click on fi*View COR Signature to open the COR Signature page and view the digital
signature generated by NetDMR for signing the DMR.
> Click on ^ Download COR Sig. Public Key to view or download the public key used to
decrypt the DMR's private key.
When you are finished viewing the data on this page, close it and return to the DMR/COR
Search Results page by selecting File/Close from the Windows menu, or by clicking on L*J in
the upper right corner of the window.
5.3.3. Downloading a COR
You can download one or more CORs as a zipped file. The actual COR zip file name begins
with the Permit ID, followed by permitted feature, and monitoring period end date, followed by
other dates.
The downloaded zipped file can be opened with standard zipping software, such as WinZip. If
you are using Internet Explorer 6, the individual COR zip file may be combined into a larger zip.
When you open the zipped file(s), you will find the following inside the contents:
> All of the user-provided data for the DMR.
> The legal certification statement displayed to the user during signing process.
> Hashes of any files that were attached to the DMR. NetDMR uses FIPS 140-2 to
generate all hash values. This is the current approved FIPS certified standard.
> Metadata about any attached files such as name and type
> A submission receipt, which includes the following:
•^ The DMR submission confirmation number
•S The hash of the data document
S The date and time of the DMR submission
-S Identifying information from the signing account, including: the user's full name,
account login, email address, and hashed password (at time of signing), and IP
address of the submitting computer.
The first step in viewing downloaded CORs is to open the master COR file that you downloaded
extract all zipped file contents into a directory of your choosing. Each of these extracted zipped
files is a COR. Open one of these files and extract the three main files along with any
attachments that were included with the DMR. The three main files are as follows:
> dmrSubmission.xml - this file contains all of the user entered data for the DMR
submission.
> DischargeMonitoringReport.xsl - this is a stylesheet that will format the
dmrSubmission.xml file to look like the NetDMR DMR View page for easy
viewing when viewed in a web browser.
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submissionReceipt.xml - this file documents when the DMR was submitted, by
whom, and with what electronic hashing algorithm.
TIP
Be sure to extract
dmrSubmission.xml and
dischargeMonitoringReport. xslfrom a
COR zipped file into the same
directory.
It is easy to view the DMR data is to view the
dmrSubmission.xml file using a web browser such as
Microsoft Internet Explorer or Mozilla Firefox. When
opened in this way, the web browser will automatically
format the data based on the stylesheet file
dischargeMonitroingReport.xsl. Note that the web browser
will NOT be able to locate the stylesheet if the user does not
first unzip all of the contents of the zip file into the same
directory. The user may choose to also view the XML data
directly in any text editor of their choice.
Any attachments that were uploaded for the DMR prior to signing will also be included in the
COR files. These files have the names supplied by the person who uploaded them and can be in
almost any format. NetDMR will not convert these files so it is up to the user to figure out how
best to work with these files.
Here are the instructions for downloading CORs:
1.
2.
Log into your NetDMR account as a Permittee User or Data Provider.
Search for a COR and download it using the DMR Copy of Record page (see Section
5.3.2 for instructions on search and viewing a COR) and click on-^ Download COR
OR
Search for a COR and download it by selecting the "Download COR" option from the
Next Steps drop down
OR
Search for CORs and download one or more using the DMR/COR Search Results page
(see Section 5.3 for instructions on search and viewing a COR), then:
a. Click on 1" to check the box in this column for each DMR desired
OR
Click on
b.
c.
" J within the Include in Batch COR Download column
header to select all DMRs listed
Click on ^ Download Checked CORs
If you did not check any boxes an error message will appear:
You must select at least one COR. Click in the box in the Include in Batch COR Download column to
selectaCORandthenclickD ownlo adCheckedCORs again.
If this occurs, repeat Steps a and b.
3. The File Download popup window will appear:
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Do you want to open 01 save this file?
-.* *| Name: netdmr_cor_zips_123811Q562597.zip
Type: WinZipFile
From: netdmrtest.epacdx.net
Open
Save
While files from the Internet can be useful, some files can potentially
harm your computer If you do not trust the source, do not open or
save this file. What's the risk?
4. Click on
to continue, or click on
Cancel
to return to the previous page.
5. The Windows Save As dialog will appear. Click on the Save In drop down box and
select a location to save the file into, then click on I to save the file to a
location you designate, or click on I to return to the Search COR Results
page.
Save in: | _/ Outbound lo DM WG
Sav»a«tfpe: |WirZip Fife
6. The Download complete window will appear:
Download complete
Download Complete
.. .cor_zips_l238110562597.zip from netdmrtest.epacdx.net
Downloaded: 10.3KB in 1 sec
Download to: .., \netdmr_cor_zips_1238110562597.zip...
Transfer rate: 10,3KB/5ec
l~~ Close this dialog DOK when download completes
Open Open Folder
Close
7. When the "Download Complete" message appears, click on
previous page.
Close
to return to the
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5.3.4. Viewing a COR's Certification
You can view the Signatory's certification statement used to sign the COR using the COR
Certification Statement page.
I livtt'K l/ffli.:' lm:'l My lit t.lvt III. It tt»\ •:7J?aill-.\ltur vt.l'l pll'futnf Hr/lttt tny itHI1:!ltltl or ".tl/tinlmKut Hi .Kmttl.t
tHahfmf pafsOfinot pfupttrtY tjitltxtf ,u*t tnl,'itlljtt> ttur ulfolmxt/all '.utulurfritl. KJ-'.rxf Ofl my rri^ulry lit ttnl jwji
IfttKG .i.rr^-.fi'i n?'.f,-j>'.it\'f> ftv gatfif tii*j ItH* infafmvlxfi, IfHt infarmntHin nibfntltttf IX, fo ff» hit.it of my
txmptfttf. titfniHMft itiM ihfrr* nn> r^rxf*-.Tf>i fvmftxt.'. far ti.ilvn/itonQ fafa ifttivmaiiafi, tndudtng rh*
VK&tient. £y »n!fnng my pat f word and iaojnfy qu61tnn anm«r andfmttlrij the ftwftmif blltoft, i *
ffy *nr*nnu mt tot sxort ana lecurpCv 4uef tun answer arid cretiirm ffi* submir AuEto^j I affts If/at.
1. latnfiyanOutton.
2. Itova not viejatedatw tefm wi my f *etfflnt ifln»ftjr» Agreement.
J. J*m *tfwrtwj» wtfiwtiny w»Krt 43 a#A*vfl
unfit .r '.f.ltl'ttl Jf.HJIIrl.' rn .1 .• >:!•• 1." it
r ttiHtiutl wtla nijrl.'tQtl tf*' sys torn, Of
i* Brut W*>f, trim, tKturstn, and
nf titto anrf unpfKOfiftHtnt far kfwifiy
.
5. Tftf *rtten ecm jetuAi* »fl **rtrcm»c iw^ft/^ awrvafwx *? my wrr^rtrv
t. I vrxterf<1f4 (hifttAmtivf
mu>< p. tru. to (f. 6,if of
Figure 5-ll:COR Certification Statement Page
This page displays the following information for a COR:
> The name of the user that signed and submitted the DMR
> Identifying information for the DMR, including:
v' Permit ID
-S Facility
-S Permitted Feature
•S Discharge #
S Discharge Description
-S Monitoring Period End Date
^ DMR Due Date
•S Submission Date/Time
> The certification statement that the users attested to at the time of signature
To access the COR Certification Statement page:
1. Log into your NetDMR account as a Permittee User or Data Provider.
Search for a COR and view it using the DMR Copy of Record page (see Section 5.3 for
2.
3.
4.
5.
instructions on search and viewing a COR).
Click on View Certification
The COR Certification Statement page will be displayed.
When you are finished viewing this page, click on
Record page.
I to return to the DMR Copy of
5.3.5. Viewing a COR Signature
You can view the digital signature that was generated by NetDMR and used for signing the COR
by accessing the COR Signature page from the DMR Copy of Record page:
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R3 Partial -DC-MD-VA
COK signa
Figure 5-12: COR Signature Page
To access the COR Signature page:
1. Log into your NetDMR account as a Permittee User or Data Provider.
2. Search for a COR and view it using the DMR Copy of Record page (see Section 5.3 for
instructions on search and viewing a COR).
3 dick on £* View COR Signature
4. The COR Signature page will be displayed. The entire signature may be viewed by
scrolling to the right.
5. When finished, click on B I to return to the DMR Copy of Record page.
5.3.6. Downloading a COR's Signature Public Key
NetDMR uses asymmetric key cryptography for the digital signatures applied to CORs, This
type of cryptography includes both a public key and a private key. NetDMR digitally encrypts
and signs the COR with the private key, and decrypts the COR with the public key. You can
download the public key used for decrypting the digital signature for a COR from the DMR
Copy of Record page.
To do this:
1. Log into your NetDMR account as a Permittee User or Data Provider.
2. Search for a COR and view it using the DMR Copy of Record page (see Section 5.3 for
instructions on search and viewing a COR).
3 Click on $• Download COR Sig. Public Key
4. The File Download popup window will appear:
File Download
Do you want to open or save this file?
Name: publicKey.txt
Type: Text Document, 326 bytes
From: netdmrtst.tceq.state.tn.us
Open
Save Cancel
While files from the Internet can be useful, some files can potentially
harm your computer. If you do not trust the source, do not open or
save this file. What's the risk?
Click on
Open
to view the Signature Key in a text editor window,
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OR
Click on Cancel I to return to the DMR Copy of Record page,
OR
Click on
Save
to save the public key as an ASCII text file.
5. The Save As popup window will appear:
Save in: | i Temp
File name: | publicKey. txt
Save as type: (Text Document
Save
Cancel
6. Click on the Save In drop down box and select a drive/directory to save the file into.
Cancel
7. Click on
to save the file, or click on
of Record page.
8. The Download complete popup window will appear:
Download complete
to return to the DMR Copy
Download Complete
Saved:
publicKey.txt from netdmrtst.tceq.state.tx.us
iiiiiiiiiiiiiiiiniiiiiiiiiiiiiiiiiiiiiiiii
Downloaded: 326 bjites in 1 sec
D ownload to: C: \0 ulbound to D M WG \publicKey. bit
Transfer rate: 326 bytes/Sec
f~ Close this dialog box when download completes
i UIUSG inis
Open
Open Folder
Close
9. When the popup displays the message "Download Complete", click on
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A blank window will be displayed when using this feature. Close it before returning to the
DMR/COR Search Results page by selecting File/Close from the Windows menu on the blank
window, or by clicking on L*J in the upper right corner of the blank window.
5.4. Download a Blank DMR
You can view and download a blank DMR form to print off, fill out and return to the proper
regulatory authority by following these steps:
1. Log into your NetDMR account as a Permittee User or Data Provider. The home page
will be displayed.
2. Click on Blank DMR Form within the gray Download tab.
3. A portable document format (PDF) version of the blank DMR form is displayed as two
pages.
4. Click on \/ to view the next page of the DMR, then click on • to view all pages of the
DMR.
5. Click on * to print the form.
6. Click on lu_i to save the form on your computer.
-S When the Windows "Save a Copy as" dialog window opens, enter a file name
•S Click on 1 to save the PDF, or click on ance I to return to the
PDF.
7. Click on IX in the upper right corner of the PDF window to close the form and return to
the home page.
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Appendix A. Subscriber Agreement
Signatories should not be
approved until your Agency has
received the Subscriber Agreement.
In order to submit DMRs to ICIS using NetDMR, a
Signatory must print off the Subscriber Agreement
form generated by NetDMR at the time they
request a Signatory role for one or more permits,
sign the Subscriber Agreement in ink, and mail it to
the Regulatory Authority using the mailing address
listed at the bottom of the Agreement form.
Regulatory Authority will not approve a Signatory request before having received the requestor's
signed Subscriber Agreement in the mail.
There may be times when a Signatory changes their name. They will need to change their name
in NetDMR and print off a new Subscriber Agreement with their new name displayed, then sign
and mail it into the Regulatory Authority using the mailing address listed at the bottom of the
Agreement form.
NetDMR Subscriber Agreement Instructions Page
This form can be used for permits issued by: «insert name ofAgency»
Purpose
The NetDMR Subscriber Agreement should be used by Clean Water Act National Pollutant Discharge
Elimination System (NPDES) permit holders that would like to apply to submit Discharge Monitoring
Reports (DMRs) electronically, or change/update your reporting status information from a previously-
submitted application. Submission of DMRs electronically is an alternative to using paper forms to fulfill
the reporting requirements of the CWA NPDES program pursuant to 40 CFR 122.41(1)(4).
Basic Information on Who Should Fill Out the Subscriber Agreement
* To request use of electronic reporting for DMR information, the person that is authorized to sign
discharge monitoring reports (DMRs) as described in 40CFR 122.22 (a) must sign this document as
the Signatory Authority in Section E of this document.
• If the Signatory Authority (named in Section E) plans to electronically sign DMRs submitted through
NetDMR, then this person will also sign as the Subscriber (named in Section F).
• If the Signatory Authority plans to have someone else sign and submit the electronic DMRs, then this
individual must be a duly authorized represented as described in 40CFR 122.22(b) and the duly
authorized representative must sign as the Subscriber (see Section F).
• If a Signatory Authority has more than one NPDES permit for which they are responsible, and the
regulatory authority allows multiple permits on a single Subscriber Agreement, then this document
allows the signatory authority to list multiple permits on a single Subscriber Agreement as long as the
Subscriber is the same person for all the multiple permits listed.
• If the authority to electronically sign for a permit is to be delegated to multiple Subscribers, then each
Subscriber needs to submit and sign a separate Subscriber Agreement.
• This Subscriber Agreement cannot be used to register multiple permits that are issued by different
regulatory authorities.
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Where to Submit
Print and mail the completed subscriber agreement below to your Clean Water Act permitting authority
for their review at the address below. You should retain a hard copy.
«insert regulatory authority mailing address»
Questions?
For help or questions please contact the «Regulatory Name» at «phone» or «email».
You will receive a confirmation email from «insert email address of NetDMR» when your application
has been processed and approved. Thank you for helping us reduce paper use by choosing to
electronically submit your DMRs.
Key to Color Coding in this Document (this is not part of the subscriber agreement, but is to help
permitting authorities understand how the form is populated):
Green: Entered by the user during the account creation process
Red: Selected or entered by the user during the signatory request process
Pink: Entered by a System Administrator as part of the instance creation and customization process.
ray: Data retrieved from the basic permit dataflow
Black text: Static text included in the subscriber agreement.
Purple: To be completed manually after subscriber agreement is printed
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Agency: «insert name ofAgency»
Subscriber Agreement Number: « Auto Generated 36 digit Hexadecimal number »
Generated On: «Auto generated date»
Account Reference: « user account number»
A. Subscriber Information
The Subscriber is the individual that intends to sign DMRs and signs this subscriber agreement in Section
F.
User Name
Subscriber Name:
Organization:
Email Address:
Phone Number:
B. Permit Information
Signing privileges are requested for the following permit(s):
Permit ID
TX0002440
TX0000014
Facility
Name
ABC Steel
AAA Waste
Facility Address
123 County Road
Steelville, TX 34000
123 North Road
Steelville TX 34500
Relationship
The Facility
Parent
Company
Authorized By
Self
Jane Doe
This request is (check one):
NEW: the first request by this facility to use NetDMR reporting.
Q REQUEST FOR REACTIVATION: a re-activation of NetDMR reporting for a facility that had
discontinued using NetDMR
Q CONTINUATION WITH NEW AUTHORIZATION: an updated subscriber agreement
submitted because the signatory authority and/or subscriber at the facility has changed
RENEWAL: an updated form submitted when a permit application is submitted
Permit ID(s):
INACTIVATION: Explain reason for inactivation in the box below and identify whether the
inactivation is temporary or permanent
Permit ID(s):
Notes to Permitting Authority (Optional unless Inactivating):
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C. Terms and Conditions
• PURPOSE: The intent of this agreement is to create legally binding obligations upon the parties
using the specified data transmission protocols and the NetDMR Reporting System, to ensure that
the Certifier (in this document, "Certifier" refers to signers of this document ~ both the Signatory
Authority, and the Subscriber) agrees to: (i) Maintain the confidentiality and protect the electronic
signature from unauthorized use or compromise, and follow any procedures specified by the
Regulatory Authority for this purpose; (ii) Be held as legally bound, obligated, or responsible by
use of the assigned electronic signature as by hand-written signature.
• VALIDITY AND ENFORCEABILITY: This Agreement has been executed by the parties to
evidence their mutual intent to follow Regulatory Authority procedures to create binding
regulatory reporting documents using electronic transmission and receipt of such records,
consistent with the provisions of 40 C.F.R. Part 3. Acceptance and execution of this agreement
by the Regulatory Authority shall be evidenced by the issuance of a personal identification
number (PIN) to the Certifier. Consistent with 40 C.F.R. Part 3 electronic signatures under this
agreement shall have the same force and effect as a written signature. Pen and ink signatures will
remain on file with the Regulatory Authority.
• RECEIPT: A Document shall be deemed to have been received by the Regulatory Authority
when it is accessible by the Regulatory Authority, can be fully processed and is syntactically
correct to the specified electronic transfer protocol that may be modified from time to time by the
Regulatory Authority. No Document shall satisfy any reporting requirement or be of any legal
effect until it is received.
3.1 COMPLIANCE TRACKING: The Certifier understands that upon activation of the
NetDMR account, EPA's database will be expecting to receive electronic transmission of DMR
data at the interval specified in the permit. If the database does not receive the DMR from the
Certifier at the expected time, the database will flag the DMR as being in non-receipt. If the
Certifier chooses to discontinue using NetDMR and return to using paper forms, the Certifier
must complete, sign, and submit to the regulatory authority a new subscriber agreement with
the "Inactivation" check box selected. If the regulatory authority does not receive this form, it
is likely that the system will continue to produce "non-receipt" flags (indicating reporting
violations).
• VERIFICATION: Upon receipt of a Document, NetDMR shall process the Document to make it
accessible to the Regulatory Authority and the Certifier. The Certifier is responsible for the
content of each transmission, in accordance with the associated certification statement, and for
reviewing the accuracy of the processed document in accordance with the associated certification
statement, and for reviewing the accuracy of the processed document information and as made
available by the NetDMR system.
• SIGNATURE: The Certifier shall adopt as its electronic signature any Personal Identification
Number (PIN) assigned by the Regulatory Authority following acceptance of this Agreement.
The Certifier agrees that any such Signature affixed to or associated with any transmitted
Document shall be sufficient to verify such party originated and possessed the requisite authority
both to originate the transaction and to verify the accuracy of the content, in the format of the
specified NetDMR transmission protocol or otherwise, at the time of transmittal. The Certifier
also expressly agrees that each report it submits by using its PIN constitutes their agreement with
the associated certification statement.
• SECURITY: The parties shall take reasonable actions to implement and maintain security
procedures necessary to ensure the protection of transmissions against the risk of unauthorized
access, alteration, loss or destruction including, but not limited to: protecting the secrecy of
passwords and electronic signatures and transmitting only files in an acceptable protocol.
• USE OF PIN: Each Certifier shall be either the permittee or a person identified by the permittee
as a representative authorized for signatory purposes by the permittee for each facility, person, or
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other entity for which information is being reported. If a PIN has been compromised or where
there is evidence of potential compromise, it will be automatically or manually suspended. In
addition, the Regulatory Authority will inactivate or revoke a PIN where the Certifier is no longer
an authorized representative. Each Certifier expressly agrees that the Regulatory Authority may
act immediately and unilaterally in any decision to suspend, inactivate, revoke, or otherwise
disallow use of a PIN by any Certifier, where the Regulatory Authority believes that such action
is necessary to ensure the authenticity, integrity or general security of transmissions or records, or
where there are any actual or apparent violations of this agreement.
INABILITY TO TRANSMIT OR FILE REPORTS ELECTRONICALLY: No party shall be
liable for any failure to perform its obligations in connection with any Electronic Transaction or
any Electronic Document, where such failure results from any act or cause beyond such party's
control which prevents such party from electronically transmitting or receiving any Documents,
except that the Certifier is nonetheless required to submit records or information required by law
via other means, as provided by applicable law and with the time period provided by such law.
CONTINUATION OF OPERATIONS: In the event that electronic submission of DMR data is
not possible, it is the responsibility of the certifier to submit paper copies in accordance with the
requirements of the authorizing permit. Failure to submit DMR data by the date required by the
permit is a violation and will be recorded as such.
SEVERABILITY: Any provision of the Agreement which is determined to be invalid or
unenforceable will be ineffective to the extent of such determination without invalidating the
remaining provisions of this Agreement or affecting the validity or enforceability of such
remaining provisions.
TERMINATION AND RENEWAL: The agreement may be terminated by either party. Upon
termination of this agreement, the associated ability to submit electronic information through
NetDMR will also terminate. This subscriber agreement becomes effective upon notification of
approval by the Regulatory Authority to the Certifier (which may be either/or an automated
message from the NetDMR software, or separate notification). The regulatory authority will
normally provide notification of the effective date, but if no date is provided, the effective date is
the next reporting cycle following the notification. The subscriber agreement will continue until
modified by mutual consent or unless terminated with 60 days written notice by any party. The
permittee must resubmit this form at the time that a new permit application is submitted or when
permit responsibility transfers from one entity to another. This subscriber agreement should be
periodically reviewed and amended or revised when required. The requirements of this subscriber
agreement may, eventually, be incorporated into the NPDES permit so that they would be
renewed at the time of each discharge permit reissuance. The regulatory authority reserves the
right to approve or disapprove this subscriber agreement.
GOVERNING LAW: This Agreement shall be governed by and interpreted in accordance with
40 CFR 122, 40 CFR 3, and other applicable state provisions.
AGREEMENT:
5.5.1 agree:
• To protect my account and password from compromise, not allow anyone else to
use my account, and not share my password with any other person;
• To change my password if I believe it becomes known to any other person;
• To promptly report to Regulatory Authority any evidence of the loss, theft, or
other compromise of my account or password not later than one business day;
• To notify Regulatory Authority, in writing, if I terminate my employment, am
reassigned or any other change in my status that causes me to cease to be a
certifier represent any of the requested sites for the organization's electronic
reports to NetDMR. Notification should occur as soon as this change occurs.
• To review, in a timely manner, the email and onscreen acknowledgements and
copies of documents submitted through my account to NetDMR;
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• To report any evidence of discrepancy between the document submitted, and
what NetDMR received;
• That in no event will Regulatory Authority be liable to me or my employer for
any special, consequential, indirect or similar damages, including any lost profits
or lost data arising out of the use or inability to use the software or of any data
supplied therewith even if Regulatory Authority or anyone else has been advised
of the possibility of such damages, or for any claim by any other party.
Regulatory Authority disclaims all warranties, express or implied, including but
not limited to implied warranties of merchantability and fitness for a particular
purpose, with respect to the software and the accompanying written materials
«add state conditions here»
I understand that I will be held as legally bound, obligated, and responsible by the electronic
signature created as by a handwritten signature.
D. Inactivation/Removal
Permittee must indicate reason for inactivation in Section B of the form. This is done to inform the
regulatory authority whether the permittee is switching back to paper DMRs, is no longer in business, or
has a temporary reason for inactivation.
E. Signatory Authorization
The signatory authority is the appropriate individual identified under 40 CFR 122.22 with the authority to
sign permit applications, reports, and other permit-required submittals (e.g., DMRs).
Permit ID(s): TXOOOOO 14
I, Jane Doe, have the authority to enter into this Agreement for aste and Permit ID TXOOOOO 14
under the applicable standards. I request Regulatory Authority grant John Smith the ability to submit
DMRs for Permit ID TXOOOOO 14.
President
Signatory Authority Signature Title Date
F. Subscriber Signature
The subscriber is the NetDMR user that submits this agreement to request to electronically sign DMRs.
The subscriber is given signatory authority to sign reports and other information (e.g. DMRs) either under
40 CFR 122.22(a) or is delegated signatory authority by the individual(s) identified as the signatory
authority in Section E of this agreement [See 40 CFR 122.22(b)].
Permit ID: TX0002440
I, John Smith, have the authority to enter into this Agreement for ABC Steel and Permit ID TX0002440
under the applicable standards.
Permit ID: TXOOOOO 14
I, John Smith, am authorized by the signatory authority named in Part E of this document, who does have
the authority under the applicable standards, to enter into this agreement for AAA Waste and Permit ID
TXOOOOO 14.
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By submitting this application to Regulatory Authority I, John Smith, have read, understand, and accept
the terms and conditions of this subscriber agreement. I certify under penalty of law that I have personally
examined and am familiar with the information submitted in this application and all attachments and that,
based on my inquiry of those persons immediately responsible for obtaining the information contained in
the application, I believe that the information is true, accurate and complete. I am aware that there are
significant penalties for submitting false information, including the possibility of fine and imprisonment.
Subscriber Signature Date
Print this form, save a copy for your records, and mail to: «insert regulatory authority mailing address>:
Checklist - Permitting Authority Use Only:
Check
Form Received by
Verified ICIS-NPDES Permit Limits
Regulatory Authority Approves NetDMR
Authorization
ICIS-NPDES NetDMR Flag Populated
User Approved in NetDMR Application
Notification to User
Inactivated?
Name
Date
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Appendix B. Import DMR File Format
Files to be imported into NetDMR can not be larger than twenty (20) megabytes (MB) in size
and must be based on the CSV specification outlined by the Internet Engineering Task Force
(IETF) at http://tools.ietf org/html/rfc4180.
1. Any line in the file beginning with the pound sign (#) is treated as a comment and
will be ignored by the import.
2. The data for each parameter is located on a separate line, delimited by a line break
(CRLF). For example:
aaa,bbb,ccc CRLF
zzz,yyy,xxx CRLF
3. The last record in the file may or may not have an ending line break. For
example:
aaa,bbb,ccc CRLF
zzz,yyy,xxx
4. A header line must appear as the first line of the file with the same format as
normal record lines. This header contains names corresponding to the fields in
the file and contains the same number of fields as the records in the rest of the
file. For example:
field_name,field_name,field_name CRLF
aaa,bbb,ccc CRLF
zzz,yyy,xxx CRLF
5. Within the header and each record, there can be one or more fields, separated by
commas. Each line should contain the same number of fields throughout the file.
Spaces are considered part of a field and should not be ignored. The last field in
the record must not be followed by a comma. For example:
aaa,bbb,ccc
6. Each field may or may not be enclosed in double quotes. If fields are not enclosed
with double quotes, then double quotes can not appear inside the fields. If
surrounding double quotes are used, the initial double quote must immediately
follow the comma delimiter separating the field from the previous field and the
final double quote must immediately precede the comma separating the field from
the next field. For example:
"aaa","bbb","ccc" CRLF
zzz,yyy,xxx
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"aaa","b,bb","ccc" CRLF
zzz,yyy,xxx
7. If double-quotes are used to enclose fields, then a double-quote appearing inside a
field must be escaped by preceding it with another double quote. For example:
"aaa","b""quoted""b","ccc"
8. Fields that do not contain any data can either be surrounded in double quotes or
be empty. For example,
"a","b","c" CRLF
a,,c CRLF
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Appendix C. Import DMR File Specifications
The Import DMR File Specifications Table lists information on the fields that can be submitted within the comma delimited file. These
fields are listed in the order in which they must appear for each row within the import file. There are two file layouts for importing DMR
data. The first file layout is used when the entire DMR form has a "No Data" value entered, (ie No Discharge) The second file is for all
other reported data.
Form Level "No Data" - value entered applies to all parameters in that limit set.
Import DMR File Specifications
#
1
2
3
4
Grouping
DMR
Form
NODI
Header
permitted feature id
limit set txt
mped txt
form nodi cd
Short Description
Permitted Feature ID
Limit Set Designator
Monitoring Period End Date (yyyy-
mm-dd)
NODI Code
Full Description
The alphanumeric identifier or name assigned by
a permit issuing organization to identify a
permitted unit, feature, or process
The unique identifier for a particular grouping of
limits for a given outfall or discharge point for
reporting purposes
The Monitoring Period End Date (MPED) for a
given DMR.
The unique code identifying the NODI code at
form level
Example
LVW
A
2008-03-
31
C
Type
alphanumeric string
100 characters or
less
alphanumeric string
50 characters or less
Date in YYYY-
MM-DD Format
Alphanumeric string
1 character
Required
y
y
y
All other data is reported using this format with the exception of form level data which is displayed above.
Import DMR File Specifications
#
1
2
3
Grouping
DMR
Header
permitted_feature_id
limit_set_txt
mped txt
Short Description
Permitted Feature
ID
Limit Set
Designator
Monitoring Period
End Date (yyyy-
mm-dd)
Full Description
The alphanumeric identifier or name assigned by a
permit issuing organization to identify a permitted
unit, feature, or process
The unique identifier for a particular grouping of
limits for a given outfall or discharge point for
reporting purposes
The Monitoring Period End Date (MPED) for a
given DMR.
Example
LVW
A
2008-03-31
Type
alphanumeric string
100 characters or less
alphanumeric string
50 characters or less
Date in YYYY-MM-
DD Format
Required
y
y
y
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Import DMR File Specifications
#
4
5
6
7
8
9
10
11
Grouping
Form
NODI
Parameter
Quant 1
Header
form nodi cd
parameter_cd
monitor_location_cd
season num
quant 1 nodi cd
quant 1 qualifier txt
quant
l_sample_num
quant 1 effluent num
Short Description
NODI Code
Parameter Code
Monitoring
Location Code
Season Number
Quantity 1 Nodi
Code
Quantity 1
Qualifier Text
Quantity 1 Sample
Value
Quantity 1
Effluent Value
Full Description
The unique code identifying the NODI code at form
level
The unique code identifying the parameter within the
pollutant
The code that the monitoring location at which the
monitoring requirement (and effluent limit if limited)
applies.
Unique number between 0 and 12 inclusive that
identifies a particular seasonal limit for the same
parameter within a single limit start and end date.
The unique code for no discharge indicator values of
DMR
The qualifier of the numeric condition. It specifies
whether the condition is greater than, less than,
and/or equal to the NumericCondition Value. This
field may also indicate if the value is estimated (E) or
too numerous to count (T) when applicable.
Value
Value
Example
TRB6J
RW
1
W
=
3.75
3.75
Type
string 5 characters or
less
string 3 characters or
less
Integer between 1 and
12 inclusive
string 3 characters or
less
one of:
Number, not more
than 8 characters
including decimal
point and +/- sign but
excluding comma
separators. Maximum
of 7 digits to the right
of the decimal point.
Number, not more
than 8 characters
including decimal
point and +/- sign but
excluding comma
separators. Maximum
of 7 digits to the right
of the decimal point.
Required
This
column
should be
blank
y
y
y
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Import DMR File Specifications
#
12
13
14
15
16
17
18
18
Grouping
Quant 2
Quant
UOM
Pnnr 1
Header
quant_2_nodi_cd
quant 2 qualifier txt
quant 2 sample num
quant_2_effluent_num
quant_uom_cd
cone 1 nodi cd
conc_ 1 _qualifier_txt
cone 1 sample num
Short Description
Quantity 2 Nodi
Code
Quantity 2
Qualifier Text
Quantity 2 Sample
Value
Quantity 2
Effluent Value
Quantity Unit Of
Measure Code
Concentration 1
Nodi Code
Concentration 1
Qualifier Text
Concentration 1
Sample Value
Full Description
The unique code for no discharge indicator values of
DMR
The qualifier of the numeric condition. It specifies
whether the condition is greater than, less than,
and/or equal to the NumericCondition Value. This
field may also indicate if the value is estimated (E) or
too numerous to count (T) when applicable.
Value
Value
Unit of measure abbreviation
The unique code for no discharge indicator values of
DMR
The qualifier of the numeric condition. It specifies
whether the condition is greater than, less than,
and/or equal to the NumericCondition Value. This
field may also indicate if the value is estimated (E) or
too numerous to count (T) when applicable.
Value
Example
W
=
3.75
3.75
MBTU/hr
W
=
3.75
Type
String 3 characters or
less
One of:
Number, not more
than 8 characters
including decimal
point and +/- sign but
excluding comma
separators. Maximum
of 7 digits to the right
of the decimal point.
Number, not more
than 8 characters
including decimal
point and +/- sign but
excluding comma
separators. Maximum
of 7 digits to the right
of the decimal point.
String 1 5 characters or
less
String 3 characters or
less
One of:
Number, not more
than 8 characters
including decimal
point and +/- sign but
excluding comma
separators. Maximum
of 7 digits to the right
of the decimal point.
Required
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Import DMR File Specifications
#
19
20
21
22
23
24
25
Grouping
Cone 2
Cone 3
Header
cone 1 effluent num
cone 2 nodi cd
conc_2_qualifier_txt
conc_2_sample_num
cone 2 effluent num
cone 3 nodi cd
conc_3_qualifier_txt
Short Description
Concentration 1
Effluent Value
Concentration 2
Nodi Code
Concentration 2
Qualifier Text
Concentration 2
Sample Value
Concentration 2
Effluent Value
Concentration 3
Nodi Code
Concentration 3
Qualifier Text
Full Description
Value
The unique code for no discharge indicator values of
DMR
The qualifier of the numeric condition. It specifies
whether the condition is greater than, less than,
and/or equal to the NumericCondition Value. This
field may also indicate if the value is estimated (E)
or too numerous to count (T) when applicable.
Value
Value
The unique code for no discharge indicator values of
DMR
The qualifier of the numeric condition. It specifies
whether the condition is greater than, less than,
and/or equal to the NumericCondition Value. This
field may also indicate if the value is estimated (E) or
too numerous to count (T) when applicable.
Example
3.75
W
=
3.75
3.75
W
=
Type
Number, not more
than 8 characters
including decimal
point and +/- sign but
excluding comma
separators. Maximum
of 7 digits to the right
of the decimal point.
String 3 characters or
less
One of:
Number, not more
than 8 characters
including decimal
point and +/- sign but
excluding comma
separators. Maximum
of 7 digits to the right
of the decimal point.
Number, not more
than 8 characters
including decimal
point and +/- sign but
excluding comma
separators. Maximum
of 7 digits to the right
of the decimal point.
String 3 characters or
less
One of:
Required
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Import DMR File Specifications
#
26
27
28
29
30
31
32
Grouping
Cone
UOM
Additional
Header
cone 3 sample num
conc_3_effluent_num
conc_uom_cd
excursions num
freq_analysis_cd
sample type cd
Param nodi cd
Short Description
Concentration 3
Sample Value
Concentration 3
Effluent Value
Concentration
Unit Of Measure
Code
Number of
reported
excursions
Frequency of
Analysis Code
Sample Type
Code
NODI Code
Full Description
Value
Value
Unit of measure abbreviation
Number of reported excursions
The code that indicates the frequency with which the
permittee must analyze the sampled data. The
general format is XX/YY where XX= number of
times sampled and YY = period of time sampled
The code that is the sampling method required by the
permit to be used to provide measurement values on
the DMR
The unique code identifying the NODI code at
parameter level
Example
3.75
3.75
MBTU/hr
2
01/8H
CT
C
Type
Number, not more
than 8 characters
including decimal
point and +/- sign but
excluding comma
separators. Maximum
of 7 digits to the right
of the decimal point.
Number, not more
than 8 characters
including decimal
point and +/- sign but
excluding comma
separators. Maximum
of 7 digits to the right
of the decimal point.
String 1 5 characters or
less
Integer 0 or above
String 1 5 characters or
less
String 3 characters or
less
Alphanumeric string 1
character
Required
y
y
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Appendix D. ICIS DMR Processing Error Messages
This appendix provides error and warning messages that may occur when a DMR is processed
by ICIS-NPDES with an explanation of what caused them and hints on how to fix them.
Error/Warning
Code
DMR020
DMR030
DMR045
DMR047
DMR050
DMR060
DMR070
DMR073
DMR076
Error/Warning Message
User does not
have privileges to
perform a transaction
type> DMR transaction.
A DMR Form does not
exist and cannot be
created for the key data
entered.
The DMR only contains
key data and no other
data for processing.
All parameters cannot be
blanked out because the
DMR Form is linked to a
Program Report or has
Auxiliary Data.
Form NODI cannot be
entered because at least
one DMR Value exists for
the DMR Form.
DMR No Discharge
Indicator does
not exist in the ICIS
reference table.
DMR No Discharge
Received Date
entered must be less
than or equal to the
current date.
An asterisk (*) cannot be
entered for DMR No
Discharge Received Date
because at least one
DMR Value exists for the
DMR Form.
1) DMR No Discharge
Received Date must be
entered because DMR
No Discharge Indicator
has been entered.
2) DMR No Discharge
Indicator must be entered
because DMR No
Discharge Received Date
has been entered.
Cause of the Error
NetDMR is using an ICIS ID that does not
have privileges to accept DMRs.
If Limit Set Type for the submitted DMR
equals Scheduled, a DMR Form with
values matching Permit Identifier, PF ID,
LSD, and MPED must already exist in
ICIS.
If the DMR contains only key data and no
other data, ICIS rejects the DMR.
All parameters for a DMR Form cannot be
blanked out if the DMR Form is linked to a
Program Report or has Auxiliary Data.
If Form NODI data (DMR No Discharge
Indicator, DMR No Discharge Received
Date) are submitted, no received DMR
Values may exist for the Form.
Form NODI Code must be a valid (i.e.,
Active) code in the REF_NODI table.
Form NODI Received Date must be less
than or equal to the current date.
All Received Dates on a DMR Form
cannot be blanked out if any received
values exist for the DMR Form.
If Form NODI Code is entered, Form
NODI Received Date must also be
entered, and vice versa.
Resolution
Contact your NetDMR
Internal Administrator.
Contact your NetDMR
nternal Administrator and
have them check to make
sure the limit is in ICIS.
Contact your NetDMR
Internal Administrator.
Remove data from all
principal executive officer
and comment fields, then
resubmitthe DMR.
Make sure each quantity or
concentration has either a
value or a NODI - not both
at the same time, then
resubmitthe DMR.
Contact your NetDMR
Internal Administrator.
Contact your NetDMR
Internal Administrator.
Contact your NetDMR
nternal Administrator.
Contact your NetDMR
Internal Administrator.
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Error/Warning
Code
DMR080
DMR090
DMR100
DMR110
DMR120
DMR130
Error/Warning Message
A Parameter does not
exist that matches the
data entered.
(Report Sample Type
Text: ) or
(Reporting Frequency
Code: ) or Report
Number of Excursions:
) cannot be
entered unless valid data
has been entered for at
least one Numeric
Condition Quantity or T
has been entered for at
least one Numeric
Condition Qualifier for
this parameter.
In the message above,
all XML tags that may
have this error are listed
in parentheses. Only the
tags for which this error
occurs will be included in
the actual error message.
Reporting Frequency
Code entered
does not exist in the ICIS
reference table.
Report Sample Type
Text entered
does not exist in the ICIS
reference table.
Numeric Report Code
has been
entered more than one
time for this parameter,
and only one of each
type of Numeric Report
Code can be entered per
unique parameter.
Numeric Report Code
entered for this
parameter is not defined
in the permit as expected
data so cannot be
entered in this DMR.
Cause of the Error
For each Parameter, the DMR Parameter
Key (Parameter Code, Monitoring
Location Code, Season ID) must exist in
ICIS.
If any of the following are entered for a
parameter:
• Sample Type
• Frequency of Analysis
• Report Number of Excursions
Then at least one DMR Value or T
Qualifier must exist.
Frequency of Analysis code entered must
be a valid (i.e., Active) code in the
REF FREQUENCY OF ANALYSIS
table.
Sample Type code entered must be a
valid (i.e., Active) code in the
REF_SAMPLE_TYPE table.
For each unique Parameter entered, only
one of each Value Type can be entered
(i.e., only one Q1, one Q2, one C1, one
C2, and one C3)
For each unique Parameter Code entered,
any Value Type (Q1-C3) entered must
exist in the DMR Form (i.e., users cannot
enter data for a parameter column that is
not expected (defined in the permit with a
corresponding limit that has a value or is
req mon or opt mon))
Resolution
Contact your NetDMR
nternal Administrator and
have them check to make
sure the limit is in ICIS.
Enter at least one quantity or
concentration value, or
select a Qualifier of T for at
least one quantity or
concentration value.
Contact your NetDMR
Internal Administrator.
Contact your NetDMR
Internal Administrator.
Contact your NetDMR
Internal Administrator.
Contact your NetDMR
nternal Administrator.
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Error/Warning
Code
Error/Warning Message
Cause of the Error
Resolution
DMR140
The following Numeric
Report Received Date(s)
must be less than or
equal to the current date:
value (column).
For this error message,
value and column will be
listed for each column
that has this error.
DMR Value Received Date must be less
than or equal to the current date.
ontact your NetDMR
Internal Administrator.
DMR150
The following Numeric
Report Received Date(s)
was entered but no
Numeric Condition
Quantity or Numeric
Report No Discharge
Indicator exists: value
(column)
For this error message,
value and column will be
listed for each column
that has this error.
For every DMR Value Received Date,
there must be a corresponding
Value/Adjusted Value or NODI unless the
Qualifier for the column equals T.
ontact your NetDMR
Internal Administrator.
DMR160
The following was
entered but a Numeric
Condition Quantity does
not exist: :
(Numeric Condition
Adjusted Quantity:
, Numeric
Condition Qualifier:
).
For this error message,
'" will be
replaced by the column
that is causing the
problem (e.g., Q1).
In the message above,
all XML tags that may
have this error are listed
in parentheses. Only the
tags for which this error
occurs will be included in
the actual error message.
If any of the following are entered for a
Value Type:
• Adjusted Value
• Unit Code
• Value Qualifier (except T or =)
Then a DMR Value must exist for that
Value Type.
ontact your NetDMR
Internal Administrator.
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Error/Warning
Code
DMR105
DMR106
DMR107
DMR170
DMR180
Error/Warning Message
DMR105:
Quantity Numeric Report
Unit Measure Code
exists, but no
Quantity Numeric Report
Quantity exists for the
parameter.
DMR106:
Concentration Numeric
Report Unit Measure
Code exists, but
no Concentration
Numeric Report Quantity
exists for the parameter.
DMR107:
Quantity Numeric Report
Unit Measure Code
exists, but no
Quantity Numeric Report
Quantity exists for the
parameter.
Concentration Numeric
Report Unit Measure
Code exists, but
no Concentration
Numeric Report Quantity
exists for the parameter.
The following Numeric
Condition Adjusted
Quantity(ies) was
entered but a Trade
Partner does not exist for
the Limit and so the data
cannot be entered for this
DMR parameter: value
(column).
For this error message,
value and column will be
listed for each column
that has this error.
The following Numeric
Condition Quantity(ies) is
negative, so the Numeric
Condition Qualifier
cannot be Less than (<):
value (column).
For this error message,
value and column will be
listed for each column
that has this error.
Cause of the Error
A. If any Quantity Unit Code exists (i.e.,
Q1 Unit Code, Q2 Unit Code), at least one
DMR Value must exist for Q1 or Q2.
B. If any Concentration Unit Code exists
(i.e., C1 Unit Code, C2 Unit Code, C3 Unit
Code), at least one DMR Value must exist
Ford, C2, orC3.
Adjusted DMR Value can only be entered
if a Trade Partner has been defined for the
associated Limit (Parameter) on the
Permit.
If DMR Value is negative the associated
Value Qualifier cannot be Less Than (<).
Resolution
Contact your NetDMR
nternal Administrator.
Contact your NetDMR
Internal Administrator.
Enter a value greater than
zero, or change the qualifier,
then resubmitthe DMR.
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Error/Warning
Code
DMR190
DMR200
DMR210
DMR220
Error/Warning Message
When a Numeric
Condition Qualifier! is
entered the following
cannot be entered:
(Numeric
Condition Quantity:
, Numeric
Condition Adjusted
Quantity: ,
Numeric Report No
Discharge Indicator:
)
For this error message,
"" will be
replaced by the column
that is causing the
problem (e.g., 1).
In the message above,
all XML tags that may
have this error are listed
in parentheses. Only the
tags for which this error
occurs will be included in
the actual error message.
For Numeric Report
Code(s) ,
Numeric Condition
Qualifier of T has been
entered. The associated
Limit's Unit Code does
not have T listed as a
valid qualifier.
For this error message,
value and column will be
listed for each column
that has this error.
1 ) When T is entered as
the Numeric Condition
Qualifier, Numeric Report
Code must be entered.
2) When T is entered as
the Numeric Condition
Qualifier, Numeric Report
Received Date must be
entered.
Numeric Condition
Quantity was entered but
no Numeric Report
Received Date exists for
the following: value
(column).
For this error message,
value and column will be
listed for each column
that has this error.
Cause of the Error
If Value Qualifier = T, the following fields
must be blank for that Value Type:
DMR Value
Adjusted DMR Value
NODI
If T is entered as the Value Qualifier then
the Unit Code for the associated Limit for
that Value Type must have T listed as a
valid qualifier for the Unit Code in the
REFJJNIT table.
If Value Qualifier = T the following fields
are required:
Value Type
Value Received Date.
If a DMR Value is entered, DMR Value
Received Date must exist for the specified
Value Type.
Resolution
Either select a Qualifier other
:han T, or blank out the
value and/or NODI fields,
:hen resubmitthe DMR.
Either select a Qualifier other
:han T, or select the proper
Unit Code, then resubmit the
DMR.
Contact your NetDMR
Internal Administrator.
Contact your NetDMR
Internal Administrator.
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Error/Warning
Code
DMR240
DMR250
DMR260
DMR270
Error/Warning Message
Numeric Report No
Discharge Indicator
cannot be entered
because no Numeric
Report Received Date
exists: value (columns).
For this error message,
value and column will be
listed for each column
that has this error.
When a Numeric Report
No Discharge Indicator is
entered the following
cannot be entered:
(Numeric
Condition Quantity:
, Numeric
Condition Adjusted
Quantity: ,
Numeric Report No
Discharge Indicator:
)
For this error message,
"" will be
replaced by the column
that is causing the
problem.
In the message above,
all XML tags that may
have this error are listed
in parentheses. Only the
tags for which this error
occurs will be included in
the actual error message.
Numeric Report No
Discharge Indicator does
not exist in the ICIS
reference table for the
following: value (column).
For this error message,
value and column will be
listed for each column
that has this error.
The following Numeric
Report Unit Measure(s)
must be included in the
Unit Group for the
parameter: value
(column).
For this error message,
value and column will be
listed for each column
that has this error.
Cause of the Error
If a Value NODI is entered, DMR Value
Received Date must exist for the specified
Value Type.
If Value NODI is entered, the following
cannot exist for the specified Value Type:
DMR Value
Adjusted DMR Value
Value Qualifier (except =)
Value NODI must be a valid (i.e., Active)
code in the REF_NODI table.
Unit Code must be included in the Unit
Group defined for the Parameter.
Resolution
Contact your NetDMR
nternal Administrator.
Vlake sure each quantity or
concentration has either a
value or a NODI - not both
at the same time, then
resubmitthe DMR.
Contact your NetDMR
nternal Administrator.
Contact your NetDMR
Internal Administrator.
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Error/Warning
Code
DMR300
DMR310
DMR320
DMR400
DMR410
DMR450
Error/Warning Message
Warning: The following
Numeric Condition
Quantity(ies) has a
Percent Exceedence
greater than 500%:
column.
For this error message,
value and column will be
listed for each column
that has this error.
Data cannot exist for the
following unless a valid
Numeric Report
Received Date exists for
this DMR: (list all data
elements, by section).
Signature Date
entered must be less
than or equal to the
current date.
A DMR Form matching
the key data provided
does not exist in ICIS.
The DMR Form cannot
be deleted because it is
linked to a Program
Report.
An error has occurred
while processing the data
for this DMR Form. No
data were saved for this
form, and the XML
transaction must be
resubmitted.
Cause of the Error
If Percent Exceedence is greater than
500%, present a warning message to the
user but save the data.
Data cannot be entered for General DMR
Info, Land Application, Surface Disposal,
Co-Disposal, and Incinerator unless one
valid DMR Received Date exists.
DMR Authorized Signatory Date must be
less than or equal to the current date.
In a delete DMR transaction, the specified
DMR form must already exist in ICIS.
A DMR Form cannot be deleted if it is
linked to a Program Report.
If Background Processing does not
complete successfully, roll back all
changes for the XML transaction.
Resolution
Check to make sure the
value was entered correctly,
then resubmit if changes
were made.
Contact your NetDMR
Internal Administrator.
Contact your NetDMR
nternal Administrator.
Contact your NetDMR
nternal Administrator.
Contact your NetDMR
nternal Administrator.
Contact your NetDMR
nternal Administrator.
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Hard errors must be fixed before a
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Appendix E. NetDMR Error Messages
This appendix lists error messages that may occur when entering or importing DMR data into
NetDMR.
DMR Data Entry Error Messages
> Hard Errors - Hard errors must be resolved by editing the DMR. Possible hard error
messages are:
S A quantity or quality value can not be entered when the Too Numerous to Count (T)
qualifier is selected.
•S A quantity or quality value NODI code can not be entered when the T qualifier is
selected.
S If a quantity or quality value is negative, the less than (<) qualifier can not be
selected.
•S You can not select both a quantity or quality value and a value NODI code.
S Value fields may contain numbers and the special characters ".", "-" and "," only.
S If an effluent trading sample value is entered, a sample value must be entered.
•S The number of excursions should be
greater than zero. This error is
displayed if a value less than zero is
entered, a decimal number is entered,
or characters other than a number is
entered as an excursion.
> Soft Errors - Soft errors may be resolved
by editing the DMR or by acknowledging
the errors in the errors summary. Possible
soft error messages are:
S The selected units do not match the permit requirement units for this parameter. The
provided quality or quantity value(s) may be outside the permit limit.
•S The provided quantity or quality value is outside the permit limit. This soft error is
displayed if any of the following apply:
S The value entered is outside the permit limit and the units of measure are the same as
those listed in the permit. For example, the permit requirement is 2 mg/L and the
entered value is 3 mg/L. Note: NetDMR does not perform unit conversions and will
not display this soft error if it can only be determined after a conversion is completed.
S The user selects a qualifier opposite of the qualifier specified in the permit. A few
examples include:
• The permit requirement is >= 20% and the user enters < 20%.
• The permit requirement is >= 20% and the user enters 19%.
• The permit requirement is < 10 mg/L and the user enters 10 mg/L.
• The permit requirement is < 10 mg/L and the user enters 11 mg/L.
S The number of excursions should be greater than zero. This soft error is displayed if
all of the following apply: (1) the selected units match the permit units, AND (2) one
or more of the entered values are outside the permit limit AND (3) excursions are
null or zero. Note: NetDMR does not perform unit conversions and will not display
this error if it can only be determined after a conversion is completed.
125
DMR can be saved or submitted. Soft
errors must be either fixed or
acknowledged before a DMR can be
saved or submitted.
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DMR Import Error Messages
The table in this appendix lists error messages that may occur when importing DMRs into
NetDMR.
If the import process detects a major issue with any of the data on a row (for example characters
in a number field, values in fields without permit requirements, too many fields on a row), then it
is designed to log the issue and not save any of that data on the row in order to preserve the
integrity of the data that is saved to the database. Either all of the data in a row is saved or none
of the data in a row is saved.
Error Type
Concentration
UOM
Concentration
UOM
DMR Not
Found
Error on Line
Excursion
Number
Excursion
Number
File Access
Failed
Freq of
Analysis
Insufficient
Columns
Limit Set ID
Limit Set ID
Limit Set ID
Monitoring
Location
Monitoring
Location
Monitoring
Location
MP End Date
MP End Date
Parameter
Code
Parameter
Code
Parameter
Code
Parameter
Value
Permitted
Error Message
The Concentration Unit Of Measure "XYZ" is not in the valid UOM listing for this
parameter.
The Concentration Unit Of Measure is present but no Permit limit exists for either
Concentration.
No matching DMR record was found.
Error reading the line "X"
The Excursion Number "X" is not greater then 0.
The Excursion Number "X" is not a valid integer.
Failed to access the uploaded file.
The Frequency of Analysis Record "X" is not a valid code in NetDMR.
Incorrect number of fields. There should be 31 fields
The Limit Set ID is a required field but was blank.
The Limit Set ID "X" is not valid for Permit "XYZ"
The Limit Set ID is "X" long and can only be 50 characters long.
The Monitoring Location is "X" long and can only be 3 characters long.
The Monitoring Location is a required field but was blank.
The Monitoring Location "XYZ" is not a valid Monitoring Location in the
NetDMR system.
The Monitoring Period End Date "XYZ" is not valid for Permit "ABC"
The Monitoring Period End Date must be in YYYY-MM-DD format.
The Parameter Code is a required field but was blank.
The Parameter Code is "X" long and can only be 5 characters long.
The Parameter Code "XYZ" is not a valid parameter in the NetDMR system.
No matching parameter value was found.
The permitted feature id is "X" long and can only be 100 characters long.
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Error Type
Feature ID
Permitted
Feature ID
Permitted
Feature ID
Quantity
UOM
Quantity
UOM
Sample Type
Season
Number
Season
Number
Too Many
Errors
Wrong
Privileges
"XYZ"
Effluent
"XYZ"
Effluent
"XYZ"
Effluent
"XYZ"
NODI
"XYZ"
NODI
"XYZ"
Qualifier
"XYZ"
Qualifier
"XYZ"
Qualifier
"XYZ"
Sample
"XYZ"
Sample
"XYZ"
Sample
Error Message
The permitted feature "XYZ" is not valid for Permit "ABC"
The permitted feature is a required field but was blank.
The Quantity Unit Of Measure "XYZ" is not in the valid UOM listing for this
parameter.
The Quantity Unit Of Measure is present but no Permit limit exists for either
Quantity.
The Sample Type Record "XYZ" is not a valid code in NetDMR.
The Season Number "X" is not a valid number between 0 and 12 inclusive.
The Season Number is a required field but was blank.
More then 90% of the lines in the file contained errors so the processing of this file
has stopped.
The user does not have edit rights to the specified permit.
The "XYZ" Effluent value "X" is not a number.
The "XYZ" Effluent Number is present even though no permit limit is set for
"XYZ"
The "XYZ" Effluent Number is present even though a NODI code is provided for
"XYZ"
The "XYZ" NODI code provided of "ABC" is not a valid NODI code in the
NetDMR system
The "XYZ" NODI code is present even though no permit limit is set for "ABC"
The "XYZ" Qualifier text "ABC" is not valid. It must be one of "D"
The "XYZ" Qualifier code "ABC" is present even though no permit limit is set for
"XYZ"
The "XYZ" Qualifier code is present even though a NODI code is provided for
"XYZ"
The "XYZ" Sample Number is present even though no permit limit is set for
"XYZ"
The "XYZ" Sample value "ABC" is not a number.
The "XYZ" Sample Number is present even though a NODI code is provided for
"XYZ"
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Appendix F. Agency Maps
When a new NetDMR Instance is created a list of all permits that are administered by the
regulating agency need to be retrieved from ICIS and stored within the Instance. To do this, one
or more "Agency Mappings" must be provided by the State, Tribe or EPA Region to the
NetDMR System Administrator.
An Agency Map is a combination of a two character NPDES permit prefix that matches a State
or Tribal code in ICIS and a NetDMR Agency Type Code that corresponds to an Issuing
Organization Type assigned to permits within ICIS.
For example:
• A new Instance needs to be created for the State of Alabama to contain permits
administered by the state. There is only one Agency Map of "AL-ST6"
• A new Instance needs to be created for the Commonwealth of Massachusetts to contain
permits administered by the state and its contractor. There are two Agency Maps of
"MA-ST6" and "MA-SC6.
• A new Instance needs to be created for the St. Regis tribe to contain permits administered
by the tribe. There is only one Agency Map of "SR-TR6"
• A new Instance needs to be created for EPA Region 6 to contain permits administered by
the Region. There are four Agency Maps of "AR-EP6", "LA-EP6", "NM-EP6", and
"TX-EP6".
NetDMR Agency Type Codes with Corresponding ICIS Issuing Organizations
NetDMR Agency Type Code
CT6
EC6
EO6
EP6
IN6
LC6
MN6
OF6
RG6
SC6
SO6
ST6
TR6
ICIS Issuing Organization
County
EPA Contractor
Other EPA
U.S. EPA
Interstate
Local
Municipal
Other Federal
Regional
State Contractor
Other - State
State
Tribal
An Agency Map can only be assigned to one Instance at a time. States, Tribes and EPA Regions
must work together to select their own Issuing Organization types and change the permits they
administer in ICIS to the Issuing Organization Types they selected. Otherwise, they run the risk
of having their permits in the wrong Instance or unavailable in NetDMR.
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The moment an instance is created, NetDMR requests basic permit information from ICIS-
NPDES using the Agency Maps as the selection criteria. After the initial request for Basic
Permit occurs, NetDMR will request the data from ICIS-NPDES again every weekend for each
Instance based upon their agency maps. For example, the Alaska Instance is created with an
agency map of" AK-ST6". NetDMR will request all permits that have a NPDES Permit ID
starting with "AK" and an Issuing Organization Type of "State".
There are times when permits within an EPA Region may need to be reassigned to a State or
Tribal Instance. You will need to work with the State or Tribe to change the Issuing
Organization Type in ICIS for all affected permits to an Issuing Organization Type used by the
State or Tribe, then refresh your permit and
DMR data (see Appendix G for information
TIP
Any time you change a permit's
Issuing Organization Type in ICIS to
either add the permit to your Instance or
remove it, you should refresh the permit
and DMR data in your Instance.
on refreshing permit and DMR data). You
will be able to view the CORS for these
permits in your Instance only up until the time
that you refreshed this data.
If an agency map is added to or deleted from
an existing instance NetDMR will request
basic permit information from ICIS-NPDES using only the Agency Maps that exist after the
changes are saved. An example of this scenario is where Region 9's instance was originally
created with agency maps for "NN-EP6", "AZ-EP6", "CA-EP6", "NV-EP6", "HI-EP6". After a
year they delegate all of the Navajo Nation permits to that tribe and want DMRs for American
Samoa to start being entered into NetDMR. The NetDMR System Administrator will add an
agency map of" AS-EP6" and remove the agency map of "NN-EP6". Upon saving these
changes, NetDMR will request all permits from ICIS-NPDES that have a NPDES Permit ID
starting with "AZ", "CA", "NV", "HI" and "AS" and an Issuing Organization Type of "EPA".
Rather than wait one week, Regulatory Administrators are able to refresh basic permit data in
NetDMR with ICIS-NPDES data at any time using the View Network Activity page. See
Section 3.10.2 for details on how to do this.
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Appendix G. Basic Permit and DMR Refresh
Basic Permit Refresh
When an instance is created, NetDMR requests basic permit information from ICIS-NPDES
using Agency Maps as the selection criteria. After the initial request for Basic Permit occurs,
NetDMR will request the data from ICIS-NPDES again every week for each Instance based upon
their agency maps. For example, the Alaska Instance is created with an agency map of" AK-
ST6". NetDMR will request all permits that have a NPDES Permit ID starting with "AK" and an
Issuing Organization Type of "State".
If an agency map is added to or deleted from an existing instance NetDMR will request basic
permit information from ICIS-NPDES using only the Agency Maps that exist after the changes
are saved. An example of this scenario is where Region 9's instance was originally created with
agency maps for "NN-EP6", "AZ-EP6", "CA-EP6", "NV-EP6", "HI-EP6". After a year they
delegate all of the Navajo Nation permits to that tribe and want DMRs for American Samoa to
start being entered into NetDMR. The NetDMR System Administrator will add an agency map
of" AS-EP6" and remove the agency map of "NN-EP6". Upon saving these changes, NetDMR
will request all permits from ICIS-NPDES that have a NPDES Permit ID starting with " AZ",
"CA", "NV", "HI" and "AS" and an Issuing Organization Type of "EPA".
Rather than wait one week, Regulatory
Administrators are able to refresh basic
permit data in NetDMR with ICIS-
NPDES data at any time using the View
Network Activity page.
you requested a refresh of your permits.
NetDMR retrieves the list of permits that
ICIS will process NetDMR requests for
permits on a nightly basis. Check NetDMR the
next morning for your newly refreshed permits if
are available for reporting for a regulatory authority through the Basic Permit Data Flow
(BPDF). The BPDF retrieves the following information from ICIS for each permit:
> Permit Identifier
> Permit Status Code
> Facility Name
> Facility Address
> Permit Dates: original issue date, most recent issue date, effective date,
expiration date, termination date
If the BPDF request was for a complete replacement of the permit data (e.g., the Agency Map
was provided in the request), the permit reconciliation process will be used for all permits that
are either returned in the result file or in the NetDMR database. If the BPDF request was for a
specific set of permits (e.g., Permit IDs were provided), only the permits that were included in
the BPDF request are reconciled. For example, if the request only specified permit TX12345
and TX98765, the permit reconciliation process would only occur for permits TX12345 and
TX98765.
The permit reconciliation process is as follows:
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If the permit exists in the result file, but not in the NetDMR database, add
the permit information to the NetDMR database. The permit will be
matched by comparing the Permitldentifier tag in the result file (or
provided in the original Solicit Request) to the permit_id column in the
NetDMR Permit table.
If the permit exists in the result file and the NetDMR database, update the
information in the NetDMR database with the information in the result
file.
If the permit exists in the NetDMR database but not in the result file, the
permit is no longer valid for electronic reporting in NetDMR. NetDMR
users will still be able to view previously submitted CORs, and request the
view role on these permits. Net DMR will not send a notification that the
permit is no longer valid for electronic reporting to users that can access
the permit as CORs will still be available for viewing.
DMR Refresh
When the first Signatory for a permit is approved by a Regulatory Administrator, NetDMR
requests one year's worth of anticipated DMRs or "empty slot records" from ICIS-NPDES using
the following criteria:
> Monitoring Period Start Date (MPSD) from 12 months before to 1 month after the date
the first Signatory request is approved
> Monitoring Period End Date (MPED) from the date the first Signatory role was approved
to 12 months afterward.
Each month after this, NetDMR requests another month's worth of data using the day of the
month the Signatory was approved to ensure that NetDMR always has at least one year's worth
of empty slot records. NetDMR will automatically retrieve empty slots for all permits for which
there is at least one NetDMR user with the signatory or edit role. DMRs will continue to be
retrieved as long as at least one user has the signatory or edit role for the permit.
To illustrate this concept, the following table lists 10 DMRs for a permit with their reporting
frequencies and monitoring period dates in ICIS.
Sample DMR list for Permit RI1234567
DMR ID
DMR1
DMR2
DMRS
DMR4
DMRS
DMR6
DMR7
DMRS
DMR9
Reporting Frequency
Annual
Quarter
Month
Month
Month
Month
Quarter
Month
Month
Monitoring Period
Start Date
01/01/2007
01/01/2007
01/01/2007
02/01/2007
03/01/2007
04/01/2007
04/01/2007
05/01/2007
06/01/2007
Monitoring Period End
Date
12/31/2007
03/31/2007
01/31/2007
02/28/2007
03/31/2007
04/30/2007
06/30/2007
05/31/2007
06/30/2007
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DMRID
DMR10
Reporting Frequency
Month
Monitoring Period
Start Date
07/01/2007
Monitoring Period End
Date
07/31/2007
If the first Signatory is granted access to the permit on March 1, 2007 the next table shows a list
of requests that NetDMR would make to ICIS and the DMRs that would be returned for each
request. The Current Date column represents the date NetDMR makes the request.
Call
#
1
2
3
Date of
Call
03/01/2007
04/23/2007
06/23/2007
Monitoring
Period
Start Date
Range -
Start
03/01/2006
05/01/2007
07/01/2007
Monitoring
Period
Start Date
Range -
End
04/30/2007
06/30/2007
09/30/2007
Monitoring
Period End
Date
Range -
Start
03/01/2007
N/A
N/A
Monitoring
Period End
Date
Range -
End
03/01/2008
N/A
N/A
DMRs
Retreived from ICIS
DMR1,DMR2,DMR5,DMR6,DMR7
DMR8,DMR9
DMR10
For Call #1, NetDMR will use both MPSD and MPED date ranges to specify the DMRs that
should be returned because this is the first time DMRs are retrieved for the permit. The request
returns reports that have a MPSD of exactly one year before the first Signatory role was granted
up and 1 month after the first Signatory role was granted. The use of the MPED range for this
initial retrieval restricts the result set to only those DMRs with a MPED that has not passed. This
eliminates the DMRs with monitoring periods that have already passed (e.g., DMRS, DMR4).
After the initial call, NetDMR will periodically call the service to retrieve the next block of
DMRs. The MPSD range is chosen so as to not overlap with the range of the previous request for
the permit. The call is initiated 7 days prior to the MPSD range end date from the previous
request. This is to ensure that NetDMR has received the next set of DMRs before a user would
be able to enter data for them.
Call #2 demonstrates this relationship with the previous request. The call is made 7 days before
the MPSD Range End of Call #1. The MPSD Range Start is one day after the MPSD Range End
of Call #1. The MPSD Range End is set to the amount of time specified in the configuration file,
two months in this case. This call returns the next two monthly DMRs, DMRS and DMR9. A
similar process is performed for Call #3, which returns DMR10.
Rather than wait one month at a time, Regulatory Administrators, Signatories and users with the
Edit role are able to refresh DMR empty
slot records in NetDMR with ICIS-
NPDES data at any time. Regulatory
Administrators can use the View
Network Activity page (see Section
3.10.2 of the Regulatory Authority User
Guide for details on how to do this).
Signatories and users with the Edit role
can use the Refresh DMRs hyperlink on
the DMR Search Results page (see the
TIP
ICIS will process NetDMR requests for
DMRs on a nightly basis. Check NetDMR the
next morning for your newly refreshed DMRs if
you are the first Signatory for a permit or if you
requested a refresh of the DMR you were working
on.
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Section 5.2 of this guide for details on how to do this).
The reconciliation process used depends upon which type of request generated the result file. In
addition, the list of DMRs that are reconciled is determined using the parameters that were
provided in the ESDF service request. DMRs are reconciled individually. For example, if the
result file includes information for ten DMRs and the information for one of the DMRs is invalid
for NetDMR (e.g., Monitoring Period End Date is missing), NetDMR will reject the invalid
DMR but accept the nine valid ones.
If the request was for DMRs using a date range NetDMR will reconcile the DMRs returned in
the result file and the set of DMRs in the NetDMR database that meet the original request
criteria. For example, if DMRs were requested for a Permit ID of RI12345 and an MPED range
of 01/01/07 - 01/31/07, NetDMR would also search the NetDMR database for the set of DMRs
that meet this criteria. The union of the DMRs in the result file and the set returned from
searching the database would be reconciled.
If the request was for a specific DMR NetDMR will reconcile all the DMRs specified in the
request. For example, if the request included information for two DMRs but the result file only
included one of the DMRs, the DMR reconciliation process would occur for both DMRs that
were originally requested.
The DMR reconciliation process includes the following steps:
1. If the DMR exists in the result file, but not in the NetDMR database, add the
DMR information to the NetDMR database. The DMR will be in the state 'Ready
for Data Entry'.
2. If the DMR exists in the in the NetDMR database but does not match a DMR in
the result file, deactivate the DMR in the NetDMR database. The CORs of
deactivated DMRs can still be viewed, but the DMR can not be edited or signed
(because ICIS no longer requires reporting for the DMR). Deactivated DMRs that
do not have an associated COR will not be displayed in search results. If a
subsequent result file includes a DMR that corresponds to a deactivated DMR,
NetDMR will remove the flag (i.e., reactivating the DMR) and replace the DMR
as described in item 3.
3. If the DMR exists in the result file and the NetDMR database, replace the
information in the NetDMR database with the information in the result file. The
complete set of possible changes is as follows:
a. Add new permitted feature(s) to the DMR.
b. Remove permitted feature(s) from the DMR.
c. Update permitted feature information on the DMR (e.g., the permitted
feature description code).
d. Add new parameter(s).
e. Remove parameter(s).
f Update parameter(s). (Includes updating the monitoring location code and
effluent trading status flag.)
g. Add new numeric condition(s).
h. Remove numeric condition(s).
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i. Update numeric condition(s). (Includes updating the unit code.)
Any data that may have been entered by a user for a DMR (e.g. a partially completed DMR)
affected by the reconciliation process will not be modified, provided that the corresponding
measurements still exist in the revised DMR. Previously entered data associated with
measurements that do not exist in the revised DMR will be deleted. NetDMR will perform
validation again for all DMRs that are updated in this manner.
Submitted DMRs and CORs generated prior to any updates resulting from reconciliation will not
be affected by this process. However, corrections for a reconciled DMR will start from the
replaced DMR, not the DMR as originally submitted. For example, if a parameter existed when
the DMR was originally submitted but no longer exists, the corrected DMR will not display this
parameter on the DMR entry screen.
If one or more DMRs are missing for your permit after a refresh follow the steps in Appendix K
for troubleshooting missing DMRs.
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Appendix H. Job Processing Schedule
NetDMR runs jobs such as DMR import, requesting Permit and empty slot DMR data from ICIS,
and submitting CORs to ICIS at scheduled intervals as described in the table below.
Job Processing Schedule for NetDMR in Production
Process Name
Import DMR
Solicit Request Basic Permit Data Flow
(BPDF) and Empty Slot Data Flow (ESDF)
DMR Submission
Update the status in NetDMR for BPDF,
ESDF and DMR
Suspect Log Analysis
Prepare BPDF
Prepare ESDF
Nightly CleanUp
Scheduled Jobs
5:00 AM - 9:00 PM at :00 past hour
10:15 am, 12:15 pm, 2:15 pm, 4:15 pm, 6:15 pm, 8:15 pm
7:00 pm
12:00 pm, 10:00 pm
5:00 am once per month
5:00 pm only on Saturday
10:00 am, 12:00 pm, 4:00 pm, 6:00 pm, 8:00 pm
3:00 am
Job Processing Schedule for NetDMR in the Test Environment
Process Name
Import DMR
Solicit Request Basic Permit Data
Flow (BPDF) and Empty Slot Data
Flow (ESDF)
DMR Submission
Update the status in NetDMR for
BPDF, ESDF and DMR
Suspect Log Analysis
Prepare BPDF
Prepare ESDF
Nightly CleanUp
Scheduled Jobs
Every hour at :25 and :55 past the hour. Example: 9:25 am, 9:55
am
From 9 am to 10 pm at :05 and :35 past the hour. Example:
9:05 am, 9:35 am
From 8 am to 10 pm at :05, :25, :45 past the hour. Example:
8:05 am, 8:25 am, 8:45 am
Every hour at :00, :20, and :40 past the hour. Example: 9:00
am, 9:20 am, 9:40 am
Not scheduled until 2020
10:00 pm
From 9 am to 10 pm at :45 past the hour. Example: 9:45 am,
10:45 am
3:00 am
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—'jr
Appendix I. Troubleshooting Missing DMRs
There are various reasons why a DMR may be missing from NetDMR. The reasons and their
solutions are described below.
Reason #1
NetDMR will not display all DMRs that exist for a permit. Instead, NetDMR will
display only DMRs that have a Monitoring Period Start Date on or before the day of your
search and a Monitoring Period End Date on or after the day of your search minus 14
months. For example, if you perform your search on April 15, 2009, NetDMR will
display DMRs where monitoring started before April 16, 2009, and ended after February
14, 2008.
Solution
If the DMR's monitoring period end date is after the date the first Signatory for your
permit was approved and its Monitoring Period Start Date is on or before the day of your
search, perform the search by entering a Monitoring Period End Date range that will
cover the Monitoring Period End Date(s) of the desired DMR(s).
Reason #2
When the first Signatory for a permit is approved, NetDMR retrieves requests one year's
worth of anticipated DMRs or "empty slot records" from ICIS-NPDES using the
following criteria:
> Monitoring Period Start Date (MPSD) from 12 months before to 1 month after the
date the first Signatory request is approved.
> Monitoring Period End Date (MPED) from the date the first Signatory role was
approved to 12 months afterward.
Solution
If the DMR's monitoring period end date is before the date the first Signatory for your
permit was approved, have your Regulatory Administrator request the desired DMR(s)
from ICIS. After ICIS returns the DMR(s), perform the search by entering a Monitoring
Period End Date range that will cover the Monitoring Period End Date(s) of the desired
DMR(s).
Reason #3
NetDMR only requests DMRs from ICIS that are anticipated or "scheduled" on a regular
basis such as monthly, quarterly, semi-annually and annually. If a DMR is anticipated on
an irregular or "unscheduled" basis such as sometime during a quarter or year, ICIS does
not store it and cannot provide it to NetDMR.
Solution
Either submit the DMR to the Regulatory Authority on paper, or have your Regulatory
Authority look at the limit set in ICIS to see if it is unscheduled. If it is unscheduled, you
should see if your Regulatory Authority is willing to change the limit set for the limits in
ICIS from "unscheduled" to "scheduled" and set the limits to "optional". They will need
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to refresh the DMR data for your permit if they agree to change the limit set. (Note that
violations will not be calculated in ICIS for optional limits).
Reason #4
ICIS only provides DMRs for active limits to NetDMR and your limit(s) have been
inactivated.
Solution
Ask your Regulatory Authority to look at the limit set in ICIS to see if it is inactive. If it
is inactive but should be active, have your Regulatory Authority change the limit set to be
active and refresh the DMR data for your permit.
Reason #5
NetDMR automatically pulls a particular DMR data once and your limits changed or
your permit was reissued in ICIS since the DMR was pulled.
Solution
Have your Regulatory Administrator, Signatory or any user with the Edit role refresh
DMR empty slot records in NetDMR with ICIS-NPDES data. Regulatory Administrators
can use the View Network Activity page (see Section 3.10.2 of the Regulatory Authority
User Guide for details on how to do this). Signatories and users with the Edit role can
use the Refresh DMRs hyperlink on the DMR Search Results page (see the Section 5.2 of
this guide for details on how to do this).
Reason #6
Your permit was administered by one Regulatory Authority but has been changed to
another recently. For example, an EPA Region was authorized to administer your permit
but now a state or tribe is authorized to administer your permit. All CORs submitted
using the old Regulatory Authority's instance can be viewed, but all DMRs have been
moved to the new Regulatory Authority's instance including any that were in progress.
Solution
You will need to create an account for the new Regulatory Authority's instance and
search for your DMRs on their site. NetDMR will allow you to create the new account
using the same user account name and password as your old instance.
Reason #7
The Issuing Organization Type for your permit in ICIS was changed to one that is not
recognized by your Regulatory Authority's Instance.
Solution
Ask your Regulatory Authority Administrator to compare the Issuing Organization Type
for your permit in ICIS against their Agency Mappings for their NetDMR Instance and
either change the Issuing Organization Type in ICIS to match one of their existing
Agency Mappings or add a new Agency Map to their Instance that matches your permit's
Issuing Organization Type (see Appendix F for more information on Agency Maps).
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Reason #8
You or your Regulatory Authority Administrator refreshed your DMR(s) but ICIS has not
processed your request yet.
Solution
ICIS processes DMR requests on a nightly basis. Wait until morning after your refresh
was requested to search for your DMR(s).
Reason #9
The request for data from ICIS failed.
Solution
Have your Regulatory Administrator check the View Exchange Network Activity page
for the status of your request. If your request failed the Regulatory Authority
Administrator will need to contact NetDMR User Support for assistance.
If your DMR is still missing after checking through all of the troubleshooting steps above ask
your Regulatory Authority Administrator to report your problem to NetDMR User Support.
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Appendix J. Frequently Asked Questions
User Type and Role Questions
What is an Internal User?
An Internal User is a Regulatory Authority staff member with a NetDMR account.
What is an External User?
An External User is a Permittee or Data Provider staff member with a NetDMR account.
What is a Regulatory Authority?
A Regulatory Authority is a state agency or EPA Regional office that administers
NPDES permits. Regulatory Authority staff can view partial DMRs and CORs, approve
requests from Data Provider staff, Permittee staff and other Regulatory Authority staff for
access to the Regulatory Authority's Instance on NetDMR.
What is a Regulatory Administrator?
A Regulatory Administrator is a Regulatory Authority staff member that approves or
denies requests from Permittee users wanting to become a Signatory for a permit.
What is a Permittee?
A Permittee is a staff member at a permitted facility. Permittees can view, enter and
upload DMRs into NetDMR, edit CORs, sign and submit DMRs, and approve requests
from Data Provider staff and other Permittees for access to the facility's permit(s).
What is a Permit Administrator?
A Permit Administrator is a Permittee staff member that approves or denies requests from
Data Providers and other Permittees to view and edit DMRs for their NPDES permit.
They also approve or deny requests from Regulatory Authorities to view DMRs that have
not been signed and submitted ("partial DMRs").
What is a Signatory?
A Signatory is a Permittee staff member that is authorized to sign and submit DMRs for a
specific permit. Because NetDMR uses digital signatures, new Signatories must print off
a Subscriber Agreement form generated by NetDMR, sign it and mail it to the Regulatory
Authority listed within the Subscriber Agreement before he/she can sign and submit
DMRs.
What is a Data Provider?
A Data Provider is a lab, consulting firm or other business that has been hired by a
permitted facility to enter or view Discharge Monitoring Reports (DMRs) on behalf of
that facility. Data Provider staff are allowed to view, enter and import DMRs into
NetDMR and edit CORs but they cannot sign and submit DMRs to ICIS. Only a
permittee with the Signatory role can do this.
Access Questions
How do I navigate to NetDMR?
Navigate to www. epa. gov/netdmr and click on a blue state within the Electronic
Reporting map. The NetDMR Welcome screen will appear. Select the name of the State
or Regional Authority Instance that administers your NPDES permit(s) from the
Regulatory Authority drop down box and click on the "Go" button.
What is an Instance?
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NetDMR is designed to allow a State, Tribe or EPA Region to have its own Login page
that separates their own set of permits and DMRs from the other Regulatory Authorities.
How do I know what Instance to choose from the NetDMR Login page?
If you submit your DMRs to a State agency, select the name of that agency from the
dropdown list (example: "Tennessee" or "Oklahoma - DEQ"). If you submit your
DMRs to an EPA region, select the name of that region from the dropdown list (example:
"EPAR7 IA-KS-MO-NB").
How can I be sure that my permit is stored in the Instance I selected?
After you select your Instance on the NetDMR Welcome page, the NetDMR Login page
will be displayed. Click on the "Checking your Permit Id" link and enter your permit's
NPDES ID. NetDMR will tell you whether your permit is available or not.
My permit is not available in the NetDMR Instance for the State agency or EPA region that
administers it. What should I do?
If you are a Permittee or Data Provider User, contact your Regulatory Authority's
NetDMR Administrator using the email link on the NetDMR login page provided under
the "New to NetDMR?" section. If you are a state or EPA Region staff member, refer to
the Regulatory Authority Questions section.
After I register for a new account, set up my password and receive my confirmation email
that my account is ready to use, the hyperlink to NetDMR does not work. What
should I do?
Close your browser, then open it back up again and navigate to NetDMR through the map
at www. epa. gov/netdmr.
I'm getting a "Page Not Found" or "cannot display the webpage" message from my web
browser. What should I do?
Call or email NetDMR User Support at 202-564-7756 or netdmr@epa.gov with details on
the steps you were performing just before the message appeared.
I am able to log into my NetDMR Instance, but as soon as I try to do anything I get kicked
out and returned to the NetDMR Welcome page. What is wrong?
NetDMR requires that you enable session cookies to function properly. All cookies
generated by NetDMR are removed when you close your browser. Instructions for
enabling cookies in Internet Explorer are provided below. To identify what version of a
web browser you are operating, click on the Help menu in Internet Explorer or Netscape
and click on "About".
If you are using Internet Explorer 6.0 or 7.0:
1. Choose Tools, then Internet Options.
2. Click the Privacy tab.
3. Default setting is medium. Move the slider to determine which setting you
prefer.
4. You can also click on Advanced for specialized cookie treatment.
After you enable cookies, log into NetDMR again.
When I try to log into NetDMR my web browser tells me I must allow cookies. How can I
do this?
If you are using Internet Explorer 6.0 or 7.0:
1. Choose Tools, then Internet Options.
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2. Click the Privacy tab.
3. Default setting is medium. Move the slider to determine which setting you
prefer.
4. You can also click on Advanced for specialized cookie treatment.
After you enable cookies, log into NetDMR again.
I forgot my NetDMR User ID. What should I do?
Navigate to NetDMR, select your Instance then click on the "Forgot User Name"
hyperlink. NetDMR will ask you for your email address and an answer for one of your
secret questions, then display your User Name if it finds your email address on file and
you answered the question correctly. If you do not answer your secret question correctly
three times in a row your account will be locked.
I forgot my NetDMR Password. What should I do?
Navigate to NetDMR, select your Instance then click on the "Forgot Password"
hyperlink. NetDMR will ask you for your email address and an answer for one of your
secret questions, then ask you to reset your password if it finds your email address on file
and you answered the question correctly. If you do not answer your secret question
correctly three times in a row your account will be locked.
I cannot log into NetDMR. What should I do?
If you forgot your User ID or password, refer to "I forgot my NetDMR User ID" or "I
forgot my NetDMR Password". If you know your NetDMR User ID and password but
cannot log in, contact the Regulatory Authority Administrator for your Instance and ask
them to reset your password.
I tried to log in but my account is locked. What should I do?
If the account became locked because you logged in with the wrong password three times
or answered a secret question with the wrong answer three times, contact the Regulatory
Authority's Administrator for your Instance. The Regulatory Administrator's email
address is provided under the "New to NetDMR?" section of the NetDMR login page for
your Instance.
If you have no idea why your account was locked this may indicate an unauthorized
individual may tried to log into your account. See "What should I do if my NetDMR
account becomes compromised?" for instructions on what to do about this.
What should I do if my NetDMR account becomes compromised?
If you are a Signatory for one or more permits you must contact your Regulatory
Authority's Administrator and request that person lock your account and repudiate all
CORs that have been submitted while your account was compromised. All others should
notify the Regulatory Authority's Administrator. The Regulatory Administrator's email
address is provided under the "New to NetDMR?" section of the NetDMR login page for
your Instance.
I'm getting a "There is a problem with the site's certificate" message from my web
browser. What should I do?
The certificate has expired and will be updated soon but you will still be able to use
NetDMR. Just click on the "Continue to this website" link and you will be taken to the
NetDMR Welcome page.
I was working in NetDMR but am now getting a "Session Expired" message. What
happened?
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NetDMR tracks how long it has been since the last keystroke or mouse click was entered.
If 30 minutes have passed without a keystroke or mouse click NetDMR will
automatically log you out without saving your changes. You must log back in and re-
enter any data that was lost.
Account Questions
What should I do if my name changes?
If you are a Signatory for one or more permits you must notify the Regulatory
Administrator of your Instance before changing your name in NetDMR and re-generate
your Subscriber Agreement(s), print them, sign them and send them to your Regulatory
Authority. To re-generate your Subscriber Agreements, navigate to the "My Account"
page and click on each Subscriber Agreement icon that appears in your "My Permits"
table.
To change your name in NetDMR, log into NetDMR, click on the "My Account"
hyperlink at the top of the page and change your name. Be sure to save your changes.
What should I do if my email address changes?
Log into NetDMR, click on the "My Account" hyperlink at the top of the page and
change your email address. Be sure to save your changes. If you set up your account to
use your email address as your account ID you must start using your newly changed
email address to log into NetDMR.
Data Refresh Questions
How often is permit data refreshed from EPA's ICIS system?
When an instance is created, NetDMR requests basic permit information from ICIS.
After the initial request for Basic Permit occurs, NetDMR will request the data from ICIS
every weekend. Regulatory Administrators are able to refresh basic permit data in
NetDMR with ICIS-NPDES data at any time using the View Network Activity page.
ICIS will respond to all requests for permits from NetDMR once a night.
How often is DMR data refreshed from EPA's ICIS system?
When the first Signatory for a permit is approved by a Regulatory Administrator,
NetDMR requests one year's worth of anticipated DMRs or "empty slot records" from
ICIS-NPDES using the following criteria:
> Monitoring Period Start Date (MPSD) from 12 months before to 1 month after the
date the first Signatory request is approved
> Monitoring Period End Date (MPED) from the date the first Signatory role was
approved to 12 months afterward.
Each month after this, NetDMR requests another month's worth of data using the day of
the month the Signatory was approved to ensure that NetDMR always has at least one
year's worth of empty slot records. NetDMR will automatically retrieve empty slots for
all permits for which there is at least one NetDMR user with the signatory or edit role.
DMRs will continue to be retrieved as long as at least one user has the signatory or edit
role for the permit.
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Rather than wait one month, Regulatory Administrators and Permit Administrators are
able to DMR empty slot records in NetDMR with ICIS-NPDES data at any time.
Regulatory Adminstrators can use the View Network Activity page and Permit
Administrators can use the Refresh DMRs hyperlink on the DMR Search Results page.
Data Entry Questions
I entered data into a NetDMR page but it was not saved. Why?
You navigated to another page or out of NetDMR without clicking on the "Save",
"Submit" or "Confirm" button. After entering data, always be sure to save AND confirm
your changes.
After entering data and clicking on the Save or Submit button, I get a "There were errors
processing your request" message. What do I do?
Any field that has erroneous or missing data will have red text to the right of that field
explaining what caused the problem. Search through all fields on the page for red text
messages and correct them.
Permit Access Questions
Can I have more than one access type for permit(s)?
NetDMR will allow you to have a View or Edit role, and if you are a Permittee User,
Permit Administrator/Edit role, Permit Administrator/View role, or Signatory role for as
many different permits as you need. NetDMR will also allow a Permittee User to be a
Permit Administrator and Signatory for the same permit(s).
How do I become a Permit Administrator?
Permittee Users can request a Permit Administrator role for their NetDMR account from
their "Request Access" page. Regulatory Authorities and Data Providers are not allowed
to become Permit Administrators.
Can I be a Permit Administrator for more than one permit?
Yes. NetDMR does not limit the amount of permits that a user can be a Permit
Administrator for. However, an existing Permit Administrator will only approve new
Permit Administrator requests for authorized individuals and will deny requests from any
Permittee User who should not have this level of access to their permits.
When I try to Deny a role request NetDMR I get a "there were errors processing your
request" message. What is wrong?
When you deny a role request you must also provide a reason for why the request was
denied into the comment field for that request.
When I try to Delete a role for my permit in NetDMR I get a "there were errors processing
your request" message. What is wrong?
When you delete a role you must also provide a reason for why the role was deleted into
the comment field for that request.
One of the NetDMR users working at my facility or for my data provider has left the
organization or is no longer working with DMRs. What should I do?
Contact the Permit Administrator(s) for the permits that person has access to and let them
know. A Permit Administrator should click on the "Users" tab of the home page, search
for the NetDMR account and delete all roles for that user. This will not delete the user
from NetDMR and will leave all CORs intact belonging to a Signatory that is deleted.
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Signatory Access Questions
Why can I not approve a Signatory for my Permit?
Because a printed and signed Subscriber Agreement must be on file with the state, tribe
or EPA Region Regulatory Authority administering your permit before DMRs may be
signed and submitted, the Regulatory Authority's Administrator is the only person who
can approve Signatory requests.
Can I be a Signatory for more than one permit?
Yes. NetDMR does not limit the amount of permits that a user can be a Signatory for.
However, a Regulatory Administrator will only approve Signatory requests for
authorized individuals and will deny requests from any Permittee User who should not be
allowed to sign and submit DMRs.
How do I find out who is a Signatory for my Permit?
If you are a Permit Administrator, click on the "Users" tab of your home page and click
on the Search button to display a list of all NetDMR accounts and the roles they have
been assigned until you find a Signatory listed. Otherwise, ask your Permit Adminstrator
to look up this information for you.
What is a Subscriber Agreement?
A Subscriber Agreement is "an electronic signature agreement signed by an individual
with a handwritten signature". Any NetDMR Permittee who wishes to sign and submit
DMRs to EPA must request a Signatory role for their DMR account for their permit(s),
print off the Subscriber Agreement generated by NetDMR, complete portions of the
form, then sign and mail the Subscriber Agreement to the appropriate State or Regional
Regulatory Authority. Until your Signatory role request is approved in NetDMR by the
Regulatory Administrator, you will not be allowed to sign and submit DMRs.
Where do I mail my Subscriber Agreement to?
The mailing address of the State, Tribe or EPA Region Regulatory Authority can be
found near the bottom of the first page within the Subscriber Agreement.
DMR Data Entry Questions
I can see DMRs but cannot edit them. How can I edit them?
Permittee Users must request an Edit role or Signatory role, and Data Provider Users
must request an Edit role in order to work with DMRs for a particular permit. Use the
"Request Access" page to request the Edit of Signatory role for your NetDMR account.
The Permit Administrators approve/deny Edit role requests and Regulatory
Administrators approve/deny Signatory requests.
I entered data into my DMR but it was not saved or submitted. Why?
Typically, one of three situations cause this: You navigated to another page or out of
NetDMR without clicking on the "Save", "Submit" or "Confirm" button; your DMR had
"hard errors"; or more than one person was editing the DMR at the same time.
Failure to Save or Submit:
After entering data, always be sure to click on "Save and Continue", "Save and Submit",
"Confirm" and "Submit" buttons as necessary.
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Hard Errors:
NetDMR will not save changes to a DMR that has hard errors so you must look for them,
fix the fields with hard errors and save the DMR before NetDMR will store your DMR.
More than One Person Editing a DMR:
If two users edit the same DMR at the same time and both save their edits, the last one to
save their DMR will override the first person's edits. If the first person reviews the DMR
the next day, it would appear to them that their edits were lost, when in fact they were
saved but overridden a little later.
When I save or try to submit my DMR NetDMR tells me I have soft errors. What should I
do?
Soft errors are warnings that data may be missing or entered incorrectly. The bottom of
the DMR screen displays a table with soft errors and the rows with these errors are
highlighted in pink. While soft errors will not keep the DMR from being signed and
submitted, you should look at each soft warning and check the affected fields on DMR
form to make sure the data is accurate. When you are finished, click on the checkboxes
next to each soft error and save your DMR. Be sure to confirm your changes.
When I try to save or submit my DMR NetDMR tells me I have hard errors. What should
I do?
Hard errors are problems with the data keeping a DMR from being saved, signed
or submitted. The bottom of the DMR screen displays a table with hard errors and the
rows with these errors are highlighted in pink. You must look at each hard error and fix
the affected fields, then save the DMR. Be sure to confirm your changes. See the
NetDMR Error Messages appendix of the Permittee and Data Provider User Guide for a
listing of errors and what caused them.
I have a lot of DMRs to submit to NetDMR. Is there an easier way to submit them rather
than enter each one into the NetDMR web pages?
Yes. NetDMR allows users with an Edit or Signatory role to import all DMRs for one
permit out of a comma delimited ASCII text file that is generated out of a spreadsheet or
database package. See the NetDMR Permittee and Data Provider User Guide for
instructions on how to do this.
I imported my DMRs. Will NetDMR automatically submit them for me?
No. Any time you import a comma delimited file you should check the Import Log for
errors using the Check Results page and view each DMR individually within NetDMR to
ensure the data was imported correctly and fix any problems keeping the Signatory from
signing and submitting your DMRs. When you have fixed any problems and saved the
DMRs, your Signatory will need to sign and submit your DMRs. The Signatory may
sign and submit up to 200 DMRs at a time.
I imported my DMRs but it is taking a while. What is wrong?
Imported files are placed into a queue. Every half hour, NetDMR retrieves imported files
and processes them. If your file takes longer than one hour to import you should notify
your Regulatory Authority.
I imported my DMRs but they have errors. What do they mean?
See the NetDMR Error Messages appendix of the Permittee and Data Provider User
Guide for a listing of errors and what caused them.
I need help from my Regulatory Authority filling out my DMR. What should I do?
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Contact your Regulatory Authority and have one of the Regulatory Users or
Administrators request partial access to your DMR so that person can view your DMR.
Notify your Permit Administrator to approve the partial access request for the DMR from
the Regulatory User or Administrator when it comes in. Once the Regulatory User or
Administrator has access they will be able to view your DMR but cannot edit it. If you
make changes to your DMR while they are viewing it you must save your changes, then
they will have to close the DMR and pull it back up again in order to see your changes.
I requested a refresh of DMR Data but the NetDMR keeps displaying the old data. What
do I do?
When NetDMR requests a new DMR from ICIS, ICIS will process the request at night
and return the results by the next morning. If your DMR has not been refreshed after this
time, refer to the Permittee and Data Provider User Guide's "Troubleshooting Missing
DMRs" appendix for various causes of DMR data not being returned from ICIS.
My permit's limits changed for one or more of my DMRs recently. NetDMR is pulling up
my DMRs with old information. How do I update my DMRs in NetDMR?
If you have an Edit or Signatory role you can search and view the DMR, then click on the
"Refresh DMR Data" link at the top of the page to update the DMR with new data.
Otherwise, ask your Permit Administrator to refresh your DMR data.
My permit was administered by an EPA Region but a State Agency or Tribe now
administers it. I need to enter DMRs. What should I do?
After the State or Tribe sets up their Instance in NetDMR you must create a new
NetDMR account for that Instance and have one Permit Administrator and one Signatory
established for the permit in the new State or Tribal Instance before you can begin to
submit new DMRs. You will be able to view your old DMRs and CORs in the old
Instance but cannot make changes to them. If you were working on a DMR when the
permit was switched to the new Instance or need to submit a corrected COR you will
need to contact the Regulatory Administrator for the State or Tribal Instance and ask
them to request the Permit and DMR information from ICIS.
My permit was administered by an EPA Region but a State Agency or Tribe now
administers it. I need to correct a DMR that was signed and submitted in the old
Regulatory Authority's Instance. What should I do?
Ask the Regulatory Administrator for the current State or Tribal Instance to request the
DMR from ICIS. Once the DMR has been returned you will be able to edit, sign and
submit it.
My permit was in NetDMR but now I cannot enter DMRs for it. What should I do?
If your permit was administered by an EPA Region but a State Agency or Tribe now
administers it, see "My permit was administered by an EPA Region but a State Agency or
Tribe now administers it. What should I do?" for the answer, refer to the Permittee and
Data Provider User Guide's "Troubleshooting Missing DMRs" appendix for various
causes of DMR data not being returned from ICIS.
I entered a DMR but need to delete it. What should I do?
You can log into NetDMR and edit the DMR by using the "Clear Parameters" hyperlink
and removing data out of the header of the DMR. When you are finished have your
Signatory sign and submit the DMR in order to officially delete the DMR.
You cannot delete a COR from NetDMR. If you have one or more CORs that were
entered incorrectly you will need to have a Signatory search for the COR and select the
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"Correct DMR" option instead. If one or more of your CORs were submitted under
suspicious circumstances you will need to contact the Regulatory Administrator for your
Instance and have the COR(s) repudiated.
DMR Submission Questions
Why can I not sign and submit a DMR?
Only a Signatory is allowed to sign and submit DMRs. Permittee Users of NetDMR can
request a Signatory role for their NetDMR account using the "Request Access" page.
Data Provider and Regulatory Authority Users of NetDMR are not allowed to become
Signatories.
How do I know when my DMR has been submitted to ICIS?
If you are the Signatory for the DMR, NetDMR will send an email to your email address
notifying you when your DMR(s) have been submitted to ICIS. Otherwise, check with
your Signatory.
How do I know my DMR has been processed by ICIS?
If you are the Signatory for the DMR, NetDMR will send an email to your email address
notifying you when your DMR(s) have been processed by ICIS. Otherwise, check with
your Signatory.
How do I know if ICIS had problems processing my DMR?
If you are the Signatory for the DMR, NetDMR will send an email to your email address
notifying you your DMRs were processed but had errors and will list the errors. If you
are not a Signatory you may search for the COR and click on the Next Steps drop down
for the COR and select "Review Submission Errors/Warnings". See the ICIS Error
Messages appendix of the Permittee and Data Provider User Guide for a listing of errors
and what caused them.
How does NetDMR provide ICIS with the DMR Received Date from my DMR?
When a DMR is submitted to ICIS for the first time, NetDMR uses the date the DMR
was signed and submitted for all reported values as the DMR Received Date. If a
corrected DMR is signed and submitted, NetDMR uses the date the corrected DMR was
signed and submitted for only the values that differ from the previous COR.
COR Questions
What is a COR?
A COR or "Copy of Record" means a true and correct copy of an electronic document
received by an electronic document receiving system, which copy can be viewed in a
human-readable format that clearly and accurately associates all the information provided
in the electronic document with descriptions or labeling of the information. A copy of
record includes:
(1) All electronic signatures contained in or logically associated with that document;
(2) The date and time of receipt; and
(3) Any other information used to record the meaning of the document or the
circumstances of its receipt."
All DMRs signed and submitted to ICIS from NetDMR become the "Copy of Record".
I downloaded one or more CORs. When I open them they are hard to read or contain a lot
of strange characters. How can I look display the COR like the NetDMR does?
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The first step in viewing downloaded CORs is to open the master COR file that you
downloaded extract all zipped file contents into a directory of your choosing. Each of
these extracted zipped files is a COR. Open one of these files and extract the three main
files along with any attachments that were included with the DMR when it was signed
and submitted. The three main files are as follows:
> dmrSubmission.xml = This file contains all of the user entered data for the COR
when its DMR was signaled and submitted.
> DischargeMonitoringReport.xsl = This is a stylesheet that will format the
dmrSubmission.xml file to look like the NetDMR COR View page for easy viewing
when viewed in a web browser.
> submissionReceipt.xml = This file documents when the COR was submitted, by
whom, and with what electronic hashing algorithm.
The easiest way to view the DMR data is to view the dmrSubmission.xml file in a web
browser such as Microsoft Internet Explorer. When opened in this way, the web browser
will automatically format the data based on the stylesheet file
dischargeMonitoringReport.xsl. Note that the web browser will NOT be able to locate
the stylesheet if the user does not first unzip all of the contents of the zip file into the
same directory. The user may choose to also view the XML data directly in any text
editor of their choice.
Any attachments that were uploaded for the DMR prior to signing will also be included
in the COR files. These files have the names supplied by the person who uploaded them
and can be in almost any format. NetDMR will not convert these files so it is up to the
user to figure out how best to work with these files.
I downloaded a COR and am trying to open it with my web browser but get a "The XML
page cannot be displayed" error message from my web browser. How can I fix this?
Be sure to extract the DischargeMonitoringReport.xsl file into the same directory where
the dmrSubmission.xml file you are trying to view is located.
Assistance Questions
Who should I contact for assistance with NetDMR?
For questions regarding access to your permit(s) contact the Permit Administrator for
your permit(s). For questions regarding deleting a DMR or correcting a COR contact the
Signatory for your permit(s). For all other questions or problems, contact your
Regulatory Authority using the email address provided under the "New to NetDMR?"
section of the NetDMR login page for your Instance.
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Appendix K. Requesting Assistance
Contact your Regulatory Authority using the email address displayed under the "New to
NetDMR?" section of the login page of your Instance. Use this form as a guideline when
contacting your Regulatory Authority.
Requestor Contact Information
Name:
Facility/Organization:
Email Address:
Phone Number:
NetDMR Identifying Information
NetDMR Account Name:
NPDES Permit ID:
User Type: Permittee/Facility Staff
Role: View Edit
Data Provider/Lab/Contractor
Signatory Permit Administrator
Area of NetDMR Requiring Assistance
NetDMR Page:
Question or
Problem:
Steps followed
when question or
problem arose:
DMR or COR Identifying Information
Permitted Feature ID:
Discharge ID:
Monitoring Period End Date:
Parameter:
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Appendix L- Signatory Authority
40 CFR 122.22 - Signatories to permit applications
and reports (applicable to State programs, see
123.25).
Code of Federal Regulations - Title 40: Protection of Environment
Id, vLex: VLEX-19812669
http://vlex.com/vid/122-signatories-applicable-see-123-19812669
Text
TITLE 40 - PROTECTION OF ENVIRONMENT
CHAPTER I - ENVIRONMENTAL PROTECTION AGENCY
SUBCHAPTER D - WATER PROGRAMS
PART 122 - EPA ADMINISTERED PERMIT PROGRAMS: THE NATIONAL POLLUTANT
DISCHARGE ELIMINATION SYSTEM
subpart b - PERMIT APPLICATION AND SPECIAL NPDES PROGRAM REQUIREMENTS
122.22 - Signatories to permit applications and reports (applicable to State programs,
see 123.25).
(a) Applications. All permit applications shall be signed as follows: (1) For a
corporation. By a responsible corporate officer. For the purpose of this section, a
responsible corporate officer means:
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40 CFR 122.22 - Signatories to permit applications and reports {applicable to...
http://vlex.com/vid/122-signatories-applicable-see-123-19812669
assigned or delegated to the manager in accordance with corporate procedures.
Note: EPA does not require specific assignments or delegations of authority to
responsible corporate officers identified in 122.22(a}(l)(i). The Agency will presume
that these responsible corporate officers have the requisite authority to sign permit
applications unless the corporation has notified the Director to the contrary. Corporate
procedures governing authority to sign permit applications may provide for
assignment or delegation to applicable corporate positions under 122,22(aXl)(ii)
rather than to specific individuals.
(2) For a partnership or sole proprietorship. By a general partner or the proprietor,
respectively; or (3) For a municipality, State, Federal, or other public agency. By either
a principal executive officer or ranking elected official. For purposes of this section, a
principal executive officer of a Federal agency includes: (i) The chief executive officer
of the agency, or (ii) a senior executive officer having responsibility for the overall
operations of a principal geographic unit of the agency (e.g., Regional Administrators
of EPA).
(b) All reports required by permits, and other information requested by the Director
shall be signed by a person described in paragraph (a) of this section, or by a duly
authorized representative of that person. A person is a duly authorized representative
only if: (1) The authorization is made in writing by a person described in paragraph (a)
of this section: (2) The authorization specifies either an individual or a position having
responsibility for the overall operation of the regulated facility or activity such as the
position of plant manager, operator of a well or a well field, superintendent, position of
equivalent responsibility, or an individual or position having overall responsibility for
environmental matters for the company, (A duly authorized representative may thus
be either a named individual or any individual occupying a named position.) and, (3)
The written authorization is submitted to the Director,
(c) Changes to authorization. If an authorization under paragraph (b) of this section is
no longer accurate because a different individual or position has responsibility for the
overall operation of the facility, a new authorization satisfying the requirements of
paragraph (b) of this section must be submitted to the Director prior to or together
with any reports, information, or applications to be signed by an authorized
representative.
(d) Certification. Any person signing a document under paragraph (a) or(b) of this
section shall make the following certification: I certify under penalty of law that this
document and all attachments were prepared under my direction or supervision in
accordance with a system designed to assure that qualified personnel properly gather
and evaluate the information submitted. Based on my inquiry of the person or persons
who manage the system, or those persons directly responsible for gathering the
information, the information submitted is, to the best of rny knowledge and belief,
true, accurate, and complete. I am aware that there are significant penalties for
submitting false information, including the possibility of fine and imprisonment for
knowing violations.
User-generated version Anonymous Page 2/3
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40 CFR 122.22 - Signatories to permit applications and reports {applicable to... V I 6 X
http://vlex.com/vid/122-signatories-applicable-see-12 3-19812669
(Clean Water Act (33 LJ.S.C. 1251 et seq.), Safe Drinking Water Act (42 LJ.S.C. 300f et
seq.), Clean Air Act (42 U.S.C. 7401 et seq.). Resource Conservation and Recovery Act
(42 U.S.C. 6901 et seq.)) [48 FR 14153, Apr. 1, 1983, as amended at 48 FR 39619,
Sept. 1, 1983; 49 FR 38047, Sept. 29, 1984; 50 FR 6941, Feb. 19, 1985; 55 FR 48063,
NOV.
16, 1990; 65 FR 30907, May 15, 2000]
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