&EPA
United
Environmental Protection
Agency
OCFO's Technical Guidance on FY 2012
National Program Manager Guidance and
Annual Commitment Process
November 4, 2010
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OCFO's Technical Guidance on FY 2012 National Program Manager Guidance and Annual
Commitment Process
November 4, 2010
Introduction to the NPM Guidance Process 2
Development of FY 2012 National Program Manager Guidance 3
Considerations for Developing NPM Priorities and Strategies 3
Management Focus Areas for FY 2012 4
Technical Instructions for Developing FY 2012 NPM Guidance Measures 5
Key Milestones for FY 2012 6
Annual Commitment Process 7
Reporting Results of the American Recovery and Reinvestment Act 7
Measuring Results in State Grant Work Plans 7
FY 2010 7
Reporting FY 2010 Results 8
FY2011 8
Finalizing FY 2011 Commitment Targets 8
Mid- Year Adjustments for FY 2011 Commitments 8
Reporting FY 20 1 1 Results 9
FY 2012 10
Entering FY 2012 Annual Commitment Measures 10
Draft FY 2012 Commitments 10
Final FY 20 12 Commitments 1 1
Attachments: Key Contacts, Dates, and Information
1. Key Contacts and Web Links 13
2. Format Requirements for FY 2012 15
3. FY 2012 Measures Criteria and Guidelines 17
4. EPA's Regional Commitments Quickplace Website. 19
5. NPM Guidance Measures which include Recovery Act Performance 20
6. Complete Schedule of Key Milestones for FY 2012 21
7. NPM Checklist for FY 2012 NPM Guidance 23
8. Regional Checklist for FY 2012 NPM Guidance 25
9. State and Tribal Opportunities for Engagement in NPM Guidance Process 27
Blank Templates: Available via the Web
^
FY 2012
J^
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Introduction to the NPM Guidance Process
Every year EPA's National Program Managers (NPMs)1 develop guidance that identifies their
program priorities, strategies, and operational measures in accordance with EPA's Strategic Plan and
Annual Plan and Budget. Taken together, these NPM guidance documents serve as a national
framework for Regions to use as they establish their own work plans, performance goals, and work-
sharing strategies with the states. The NPM guidance process is an important communications tool,
supporting the alignment of the Agency's long-term strategic goals and annual budgetary decisions
with more detailed implementation instructions. OCFO's Technical Guidance on the FY 2012
National Program Manager Guidance and Annual Commitment Process supports improved Agency
program management and decision making by:
• Ensuring consistency and clarity across NPM guidance documents so that Regions, states,
and tribes are better able to identify priorities, specific focus areas for FY 2012 and cross-
program opportunities for implementing EPA programs.
• Establishing processes to improve the quality, consistency, and reliability of performance
measures and data reporting in EPA's Annual Commitment System (ACS), consistent with
OCFO's measures governance guidance
• Maintaining consistent deadlines and milestones for guidance development and reporting.
• Encouraging early cross-program communication on joint efforts to advance priorities and
initiatives.
OCFO's Technical Guidance provides context, requirements, and instructions for the development
of the individual NPM guidance documents. The OCFO guidance addresses three areas of national
program management: 1) developing FY 2012 NPM priorities, strategies, and associated operational
measures; 2) reporting and analyzing results for FY 2010 and FY 2011 performance commitments;
and 3) negotiating agreements for FY 2012 performance commitments.
The overall process and timeline of events for the NPM Guidance process will remain largely the
same as last year. In response to feedback from Agency planners and in an effort to streamline
OCFO's guidance and to make it more user-friendly, OCFO has made changes to our technical
guidance, including:
• creating a clear distinction between the guidance development and annual commitment
process sections of our guidance,
• removing unnecessary and/or redundant background information,
• reorganizing the annual commitment section of OCFO's guidance by fiscal year,
• moving format requirements for FY 2012 guidance documents from NPM guidance
development section to Attachment 2,
• moving templates to a central on-line location, where users can download and immediately
begin to fill them out.
The complete schedule of Key Milestones for this year appears in Attachment 6. In addition,
1 For purposes of this guidance, NPMs refer to the following 5 offices: Office of Air and Radiation, Office of
Enforcement and Compliance Assurance; Office of Chemical Safety and Pollution Prevention; Office of Solid Waste
and Emergency Response; and Office of Water.
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individual schedules for NPMs (Attachment 7), Regions (Attachment 8), and states and tribes
(Attachment 9) are also provided.
Development of the FY 2012 National Program Manager Guidance
The following sections provide the framework for FY 2012 NPM Guidance. In addition to the
information contained within this section, NPMs will need to consult and complete the following
attachments and templates to fulfill all requirements:
•S Attachment 2: Format Requirements for FY 2012
•S Attachment 3: FY 2012 Measures Criteria and Guidelines
Considerations for Developing NPM Priorities and Strategies
*/ TJjg_Adrniriistatof_!s_^fiotities.: Similar to FY 2011, NPMs should continue to consider and
incorporate the Administrator's priorities into NPM implementation strategies and priorities
to the extent feasible and appropriate.
1.
2.
3.
4.
5.
Administrator Jackson's Priorities:
Taking Action on Climate Change
Improving Air Quality
Assuring the Safety of Chemicals
Cleaning Up Our Communities
Protecting America's Waters
6. Expanding the Conversation on
Environmentalism and Working for
Environmental Justice
7. Building Strong State and Tribal
Partnerships
FY 2011 - 2015 EPA Strategic Plan: Issued September 30, 2010, the Strategic Plan sets forth
the Agency's long-term vision, strategic goals and objectives, and strategies to achieve them.
The Plan presents five strategic goals and cross-cutting fundamental strategies for advancing
the Agency's mission and the Administrator's priorities. NPMs should consider the long-
term strategies and measures identified in the Strategic Plan as they make adjustments to
priorities, strategies, and operational measures for their FY 2012 NPM Guidance documents.
The five cross-cutting fundamental strategies are designed to promote cross-program
coordination and fundamentally change the way the Agency works and delivers
environmental and human health protection. EPA will develop FY 2012 Action Plans to
advance achievement of the cross-cutting fundamental strategies. Implementation of Action
Plans will vary, and may include new operational measures or agreements on cooperative
approaches relevant to the NPM Guidance development. NPMs are encouraged to work
with Agency Champion staff (listed in Attachment 1) to incorporate expectations for
carrying out cross-cutting fundamental strategies in the FY 2012 NPM guidance documents.
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EPA's FY 2011 - 2015 Strategic Plan
Strategic Goals Cross-Cutting Fundamental Strategies
1. Taking Action on Climate Change and 1. Expanding the Conversation on Environmentalism
Improving Air Quality 2. Working for Environmental Justice and Children's
2. Protecting America's Waters Health
3. Cleaning Up Communities and Advancing 3. Advancing Science, Research, and Technological
Sustainable Development Innovation
4. Ensuring the Safety of Chemicals and 4. Strengthening State, Tribal, and International
Preventing Pollution Partnerships
5. Enforcing Environmental Laws 5. Strengthening EPA's Workforce and Capabilities
•S FY 2012 Annual Plan and Budget: The FY 2012 Annual Plan and budget, developed under the
FY 2011 -2015 Strategic Plan framework, sets forth EPA's plan for regaining ground on
environmental protection while advancing work under core programs and the
Administrator's priorities. When establishing the FY 2012 priorities and operational
commitments, consider the investments, shifts and disinvestments in the FY 2012 budget
and adjust strategies and performance targets accordingly. Also consider, to the appropriate
extent, the Priority Goals, Place-Based Initiatives, and programs highlighted in the FY 2012
budget request submitted to OMB. The FY 2012 NPM guidance should describe actions to
implement the budget decisions, including any impacts on EPA-state work sharing.
Management Focus Areas for FY 2012 Guidance
NPMs should incorporate the following focus areas to strengthen the effectiveness and efficiency of
program management, to the extent applicable, as they develop their FY 2012 guidance:
•S Emphasise NPM Guidance as an Internal Control: The annual NPM guidance documents set
forth program priorities and key actions for the upcoming year, and therefore serve as an
important internal control for Agency programmatic operations. In developing their
guidance, NPMs should reflect input from Regions, provided through the Agency's lead
Region process, on program risks, vulnerabilities, and actions to reduce these risks. NPMs
are encouraged to discuss their annual program guidance as a key internal control2 in
preparing FY 2011 annual letters of assurance to the Administrator (due in August 2011).
•S Promote Use of the Exchange Network for Reporting Environmental Information: In a July 2009
memorandum to the Environmental Council of the States (EGOS), the Administrator
directed the NPMs to work to achieve the vision of the Network as "the preferred way EPA,
states, tribes, and others share and exchange data." She committed "the Agency to work
with the states to set an aggressive timetable for completing the transition to the Exchange
Network (EN) for regulatory and national system reporting...." For those NPMs that issue
state grant guidance as a component of their NPM guidance, they should define information
2As part of the Agency's Federal Managers Financial Integrity Act [FMFIA] process, OCFO will provide additional
direction on assessing internal controls—including NPMs' annual program guidance—and preparing annual assurance
letters when it issues FY 2011 FMFIA/Management Integrity guidance in November/December 2010.
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infrastructure and reporting as allowable costs in programmatic grants and include measures
to assist the Agency in reviewing progress toward the Administrator's goal for the EN.
S Highlight Opportunities to Gain Efficiency: Consistent with the Administrator's priorities and the
FY 2011-2015 Strategic Plan, NPMs should consider ways to promote and achieve
efficiencies as they develop their implementation strategies. Specifically, NPMs should
describe the efforts they have undertaken to improve efficiency for their key national
program strategies and priorities, where relevant. The Office of the Inspector General (OIG)
identified several categories of efficiencies that NPMs can use to describe their efforts,
including the use of valid and reliable efficiency information, exploration of innovative ideas
for improving efficiency, and assuring that EPA policies and practices at all levels efficiently
provide high-quality, responsive services to customers. The OIG provided detailed
explanations of efficiency actions, as well as specific examples of efficiencies found with the
Agency's FY 201 1-201 5 Strategic Plan and previous NPM guidance documents, in a
rnernorandjqrrijtci_UCFU_oti_Uctobe£jJ^201Q (internal) . 3 For additional information and
assistance in building efficiency into program strategies and operations, consult Richard
Eyermann, Director of Efficiency Audits, OIG (202-566-0565).
Technical Instructions for Developing FY 2012 Operational Measures
NPM guidance documents address Regional commitments for annual budget measures and
additional operational measures, covering the full suite of annual performance measures the Agency
uses to track performance. The NPM guidance documents should reflect a continuation of the
review and streamlining of measures conducted under the FY 2011-2015 Strategic Plan and the FY
2012 budget. These reviews achieved roughly a 40% reduction in the number of strategic measures,
and about 20% reduction in annual budget measures in EPA's FY 2012 OMB Budget Submission.
When developing FY 2012 operational measures, NPMs should adhere to the following guidelines:
S Any changes should align with FY 2012 budget measures and the longer-term strategic
measures.
S Changes made to operational measures should be documented using the
and reflected in the measures
appendix.
Planning targets for FY 2012 should not be less ambitious than the FY 2010 actual results or
FY 2011 commitments unless there is a compelling reason. If measures targets do change,
use the ^x
to justify the change.
If NPMs plan to make any changes to Senior Management Measures, contact John M. Hall,
OCFO Analysis Staff (202-564-3020).
Consider input from EPA's Performance Management Workgroup and OCFO's measures
governance team on data quality efforts when determining improvements to annual
commitment measures and when entering information into ACS (see Attachment 1 for
measures governance contacts).
3 If a link is marked at internal, that means the information contained on that webpage is accessible only to EPA
employees. Please contact Daniel J. Hopkins with any questions regarding internal links (see Attachment 1 for contact
information).
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Key Milestones for Development of the
FY 2012 National Program Manager Guidance
February 11, 2011
February 18, 2011
February 19 - March
19,2011
April 23, 2011
April 30, 2011
Draft FY 2012 NPM guidance and supporting documents (including:
FY 2012 Measures Attachment and Explanation of Key Changes
between FY 2011 and FY 2012) due to OCFO.
Draft FY 2012 NPM guidance and supporting documents posted on
OCFO's internet webpage.
Regions, states, and tribes provide comments on draft FY 2012 NPM
guidance documents to appropriate NPMs and OCFO contacts (using
Attachment 1).
Final FY 2012 NPM guidance, measures, and supporting documents
(including: all finalized documents included in the draft submission,
Response to Comments, and Explanation of Key Changes in Measures
Targets) due to OCFO.
Final FY 2012 NPM guidance, measures, and supporting documents
posted on OCFO's internet webpage.
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Annual Commitment Process
This section of OCFO's guidance provides guidelines and milestones for reporting results on FY
2010 performance commitments, finalizing and reporting results for FY 2011 performance
commitments, and negotiating FY 2012 performance commitments. This section primarily applies
to operational measures that have Regional targets, i.e. annual commitment measures. The FY 2012
process continues over the next three fiscal years and overlaps with aspects of the annual
commitment process started in previous years. This year the guidance is organized by fiscal year.
The Annual Commitment System (ACS), a performance module located within the Budget and
Accounting System (BAS), is used to track annual headquarters and Regional performance
commitment information and results, Senior Management Measures, and Regionally created
measures. User manuals, training materials, data entry requirements, entering state and tribal
information into the system, and other information about ACS can be found on OCFO's intranet
website at J2flfi£j_iMTMSt,_epa.povj__Q_^Q2MS_ (internal).
Throughout the annual commitment process, keep in mind the following two specific considerations
when reporting results:
S Reporting on American Recovery and Reinvestment Act (ARRA): EPA will continue
reporting on the performance measures for each of the ARRA programs, and will continue
to develop quarterly reports. Recovery-specific measures should have national targets that
reflect the expected incremental performance contributions of Recovery Act funds.
Recovery measures are not required to have Regional targets. As a reminder, because ARRA
results must be tracked separately, a companion measure has been created in ACS to track
only the Recovery performance increment. The pre-existing NPM Guidance measures will
track total performance results (non-Recovery plus Recovery) (Attachment 5). NPMs have
completed Data Quality Records (DQR) for all ARRA measures, and Senior Information
Officers will certify their DQRs by October 29. For assistance, please contact Judy
Lieberman (564-8638) or Joseph Greenblott (564-4250), OCFO Analysis Staff.
*/ Measuring Results in State Grant Work Plans & Progress Reports: NPMs and Regions
should begin work with the new grant policy to ensure compliance when it becomes
effective in FY 2013. The Grants Policy Issuance (GPI) for "state grant work plans and
progress reports" will establish new requirements for the fourteen covered Categorical Grant
Programs awarded on or after October 1, 2012. Workplans and associated progress reports
must prominently display three Essential Elements (the Strategic Plan Goal; the Strategic
Plan Objective; and the Workplan Commitments plus time frame.) to further accountability,
strategic plan alignment, and consistent performance reporting.
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FY 2010
Reporting FY 2010 Results: NPMs and Regions will enter actual FY 2010 end-of-year
performance data into ACS by October 29, 2010. NPMs and Regions should explain actual results
that differ from targets in the "comment field." These explanations are important to provide
context and to identify specific issues that merit discussion among appropriate staff, managers, and
partners, including possible adjustments of priorities and strategies, and informing future
commitment and target setting.
OCFO will conduct a data quality review to improve the accuracy and transparency of performance
data. Sound, reliable, and historical performance data supports OCFO's goal of increasing the use of
performance results in Agency management discussions and decisions. OCFO asks Agency staff to
use the Executive Management Dashboard (EMD) to review FY 2010 data entered into ACS, as its
clear visual displays and daily data updates make data review easier. The formal mid-year and end-
of-year performance reports can be found on this site. Click the following link for the EMD (LAN
user name and password required):
(internal)
Key Milestones for Reporting Results for
FY 2010 Performance Commitments
October 8, 2010
October 4 -29 2010
Early December 2010
FY 2010 End-of-Year ACS Reporting guidance issued by OCFO.
NPMs and Regions enter actual FY 2010 end-of-year performance
results in ACS.
FY 2010 End-of-year Performance Data Review distributed by OCFO
and posted on OCFO's intranet website.
FY 2011
Finalizing FY 2011 Commitments: Regions and NPMs should adhere to the deadlines for setting
FY 2011 final commitments as established in OCFO's technical guidance for FY 2011. As this
FY 2012 guidance is released, NPMs and Regions should be in the final stages of commitment
negotiation.
*/ NPMs and Regions should reach agreement on final FY 2011 commitments in ACS by
October 22, 2010.
•S On October 29, 2010, NPMs and Regions should send OCFO an email confirming that the
final performance commitments in ACS have been approved by their DAAs/DRAs.
*/ On October 29, 2010, NPMs and Regions must notify OCFO of outstanding commitments
(using "Summary of Issues for Unresolved FY 2011 Commitments Template"), and
confirm that outstanding commitments have been brought to the attention of their
DAAs/DRAs.
Mid-Year Adjustments for FY 2011 Commitments: As in previous years, OCFO will open ACS
for a two-week period in late spring 2011. At that time, NPMs and Regions can make mid-year
adjustments, in those limited cases where both the NPM and Region believe it is significant and critical to make the
adjustment. Changes will be kept to a minimum and require NPMs and Regions to submit a
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description of the change and a rationale to OCFO by June 14, 2011. (Mid^Year_Axljujjtments_for
FY _2Qll^Qmmitments_Template)
Reporting FY 2011 Results: Regions and NPMs will report their progress at mid-year and end-of-
year, and raise performance issues or explain differences that occur between the commitment and
actual performance (using the "Comments" field on the results screen in ACS).
S NPMs and Regions will enter actual FY 2011 mid-year data in ACS starting in late April
2011 to mid-May 2011. Additional guidance and milestones for mid-year data entry will be
released along with the FY 2011 Mid-Year Reporting Guidance in April 2011.
S NPMs and Regions will enter actual FY 2011 end-of-year data in ACS starting in October
2011 through early November 2011. Similar to the bidding process, Regions are required to
enter state-by-state, end-of-year performance information in ACS for measures with state-
specific results. Additional guidance and milestones for end-of-year data will be released with
the FY 2011 End-of-Year Reporting Guidance in October 2011.
OCFO encourages Agency managers and staff to use reports from the Executive Management
Dashboard and ORBIT to analyze and evaluate performance information tracked in ACS.
Key Milestones for Finalizing and Reporting Results for
FY 2011 Performance Commitments
October 22, 2010
October 29, 2010
November 19, 2010
November 26, 2010
April 20 11
Late April - mid May
2011
May 28 -June 11,
2011
Late June 20 11
October 2011
October- Early
November 2011
Early December 2011
NPMs and Regions reach agreement in ACS on FY 2011
performance commitments.
NPMs and Regions notify OCFO of any outstanding issues for
dispute resolution. NPMs and Regions send an email to OCFO
indicating that final performance commitments entered in ACS have
been approved by DRAs and DAAs and that DRAs and DAAs are
aware of unresolved FY 2011 commitments.
FY 2011 final commitments (for which agreement was reached) are
posted on EPA Quickplace site.
ACS is locked to prevent any adjustments to FY 2011
Commitments.
FY 201 0 Mid-Year Reporting guidance issued by OCFO
Actual FY 2011 mid-year data entered into ACS.
ACS is reopened to allow a limited number of mid-year adjustments
to FY 2011 commitments, only if necessary, and NPMs notify
OCFO of these changes and rationale by June 14.
FY 201 1 Mid-Year Performance Measures Review released and posted on
OCFO's intranet site.
FY2011 End-of-Year ACS Reporting guidance issued by OCFO.
NPMs and Regions enter actual FY 2010 end-of-year performance
results in ACS.
FY 201 1 End-of-year Performance Data Review distributed by OCFO and
posted on OCFO's intranet website.
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FY 2012
Entering FY 2012 Annual Commitment Measures: NPMs are expected to finalize annual
commitment measure texts in ACS. NPMs and Regions will then bid on Regional commitments for
these Annual Commitment Measures.
*/ OCFO will copy FY 2011 Annual Commitment measures in ACS as draft FY 2012 measures
in December 2010.
*/ NPMs have until April 29, 2011 to finalize measures inside ACS.
After OCFO copies FY 2011 annual commitment measures in ACS as draft FY 2012 measures,
NPMs should adjust the draft FY 2012 measures (i.e. edit, delete or add measures) to reflect any
changes to measures, consistent with EPA's FY2012 Annual'Plan and Budget, the FY2011 — 2015
Strategic Plan, and NPM-specific measure adjustments. OCFO will also copy the same measure
assignments for Regions, states, and tribes associated with each measure, but without FY 2011
performance information. NPMs and Regions should follow OCFO's guidance documents on
measures governance to ensure accurate, high quality data for each measure (Attachment 3).
Draft FY 2012 Commitments: OCFO requires NPMs and Regions to enter draft target
information into ACS. Entering draft bids allows DRAs to look across all programs and ensure that
they are aware of their Regions' draft bids for all measures for which they must report. Draft bids
also reduce burden and uncertainty for the states by giving states a range of performance targets they
can incorporate into their work plans.
*/ NPMs must initiate the commitment process in the system by entering a value in the
"Proposed Bid" field (including "0," if applicable) for each commitment measure.
*/ Draft FY 2012 Regional Commitments are due inside ACS on July 8, 2011.
•S Regions must send an e-mail to OCFO confirming draft Regional performance
commitments have been entered in ACS and been approved by their DRAs by July 11, 2011.
*/ OCFO will post draft Regional commitments on EPA's Quickplace website for state review
on July 22, 2010.
NPMs and Regions, with input from states and tribes, may begin negotiations on draft commitments
as soon as measures are finalized in ACS. The negotiation should continue through July, when the
draft FY 2012 Regional performance commitments are due in ACS. An email must be sent from the
Regions to OCFO confirming that the draft Regional performance commitments have been entered
in ACS and have been approved by their DRAs.
Regions are required to develop state-by-state and tribal contributions to FY 2012 draft and final
commitments, to the extent possible, and enter this information in ACS. This creates additional
transparency in the commitment process and allows states and tribes to identify their contributions
to achieving Regional commitments and NPM goals. For more information on entering state and
tribal information into the system, see the Jje/im_alJJien__M_anML (internal)
OCFO will post a report of external, draft FY 2012 Regional performance commitments on EPA's
password-protected Quickplace website. Prior to posting on EPA's Quickplace, OCFO will send
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the reports of the draft FY 2012 Regional performance commitments to NPM and Regional
planning contacts to review for accuracy. Regions will engage proactively with states and tribes and
encourage them to provide comments on the draft commitments before agreement is reached on
the final performance commitments. For more information about the Regional Commitments
Quickplace Website, see Attachment 4.
Final FY 2012 Commitments: Reaching agreement in ACS finalizes the FY 2012 commitment
setting process. Performance results will be reported against these mutually agreed upon targets
during FY 2012.
S Regions should enter final bids into ACS no later than October 3, 2011.
*/ NPMs and Regions should reach agreement on final FY 2012 commitments in ACS by
October 21 2011.
*/ On October 28, 2011, NPMs and Regions should send OCFO an email confirming that the
final performance commitments in ACS have been approved by their DAAs/DRAs.
*/ NPMs and Regions must notify OCFO of outstanding commitments (using Summaryjrf
UnresQlved_jY_^Q12_CQmniitments_Template), and confirm that outstanding
commitments have been brought to the attention of their DAAs/DRAs.
*/ Once agreement has been reached, NPMs must close bidding by checking the 'Parties in
Agreement' box in ACS.
After DRA-approved draft Regional performance commitments are entered into ACS, NPMs and
Regions should indicate agreement in the system as soon as commitments are finalized. Regions
should ensure that DRAs remain informed throughout the negotiation process and that final bids
have fully considered state and tribal comments and cross-program impacts. NPMs are required
to consider and respond to all Regional commitments within two weeks from the date in
which they are entered into the system.
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Key Milestones for the Negotiation and Agreement of
FY 2012 Performance Commitments
December 2010
February 11, 2011
March — October,
2011
April 29, 2011
JulyS, 2011
July 11, 2011
July -October, 2011
July 22, 2011
September 16, 2011
Octobers, 2011
October 21, 2011
October 28, 2011
November 18, 2011
November 28, 2011
OCFO copies FY 2011 measures into ACS as draft FY 2012
measures.
Draft FY 2012 NPM guidance and supporting documents
(including: FY 2010 Measures Attachment and Explanation of Key
Changes between FY 2011 and FY 2012) due to OCFO.
Regions engage NPMs, states, and tribes in determining FY 2012
Regional performance commitments.
Text of FY 2012 commitments finalized by NPMs in ACS;
commitment measures opened for bidding.
FY 2012 draft Regional performance commitments reflecting DRA
approval due in ACS.
Regions send an email to OCFO indicating that draft Regional
performance commitments have been entered in ACS and have been
approved by DRAs.
Regions continue to engage NPMs, states and tribes in determining
final FY 2012 Regional performance commitments.
FY 2012 draft annual Regional commitments are posted on EPA
Quickplace site.
Last day for states and tribes to comment on FY 2012 draft Regional
commitments.
FY 2012 Regional final commitment information reflecting DRA
approval due in ACS.
NPMs and Regions reach agreement in ACS on FY 2012
performance commitments.
NPMs and Regions notify OCFO of any outstanding issues for
dispute resolution. NPMs and Regions send an email to OCFO
indicating that final performance commitments entered in ACS have
been approved by DRAs and DAAs and that DRAs and DAAs are
aware of unresolved FY 2012 commitments.
FY 2012 final commitments (for which agreement was reached) are
posted on EPA Quickplace site.
ACS is locked to prevent any adjustments to FY 2012
Commitments.
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Attachment 1
Key Contacts and Web Links
OCFO Contacts
• Management Advisor Linda Flick (202-564-6051)
• National Program Manager Guidance Development Daniel J. Hopkins (202-564-8626)
• Measures Review & Governance John Hall (202-564-3020)
• Management Integrity Annette Morant (202-564-3671)
• ACS (technical) Dondra Ward (202-564-3842)
NPM Contacts
• Office of Air and Radiation Michael Hadnck (202-564-7414)
• Office of Water Vmh Nguyen (202-564-4631)
• Office of Solid Waste and Emergency Response Howard Rubin (202-566-1899)
• Office of Chemical Safety and Pollution Prevention Jennifer Vernon (202-564-6473)
• Office of Enforcement and Compliance Assurance Ginger Gotliffe (202-564-7072)
• Office of Environmental Information (Exchange Network)...Karl Alvarez (202-566-0989)
• Office of the Inspector General Richard Eyermann, (202-566-0565)
• State Grant Work Plans Jennifer Bogus (202-564-5294)
Agency Champion Contacts — Staff
• Strategy 1: Expanding the Conversation Deb Berlin (202-564-4914)
• Strategy 2: EJ/Children: Environmental Justice: Jasmin Muriel (202-564-4287)
Children's Health: Catherine Davis (202-564-2733)
• Strategy 3: Science/Research: Chris Saint (202-564-9839)
• Strategy 4: Partnerships: Mike Weckesser (202-564-0324)
• Strategy 5: Workforce: John Showman (202-564-5341)
Regional Planning Contacts
• Region 1 Matt Hoagland (617-918-1361)
• Region 2 Barbara Pastalove (212-637-3577)
• Region 3 Catherine Mastropien (215-814-5610)
• Region 4 Sean Flynn (404-562-9093)
• Region 5 Robert Tolpa (312-353-3121)
• Region 6 Steve Mouck (214-665-6524)
• Region 7 Richard Sumpter (913-551-7661)
• Region 8 Ben Bielenberg (303-312-6513)
• Region 9 Kathy Meltzer (415-972-37114)
• Region 10 Kathy Kelley (206-553-2961)
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Key Web Links
- EPA's FY 2011-2015 Strategic Plan
o h^to://www.epa.gQY/Qcfo/plan/glan.htoi (external)
- OCFO NPM Guidance
o htto://www.epa.gQY/Qcfo/ripTiguidance (external)
The American Recovery and Reinvestment Act
o httPi//w\y\Y.,epa.gQY/recQYery/ (external)
Performance Management
o httpi//epa.gQY/p.grfQrmance (external)
- EPA's Stewardship Plan
o h^toiZ/intenei^pa^Qy/QcfQ/perfbmi/irite^ri^htoi (internal)
Annual Commitment System
o h±to://intanet.epa.gov/ocfo/ac^ (internal)
OCFO Semiannual Performance Reports
o FY 2010 Mid Year Report
httoi//jnttanetep^
eportpdf (internal)
o FY 2009 End of Year Report
httoi//m_ttanetepa^ (internal)
Executive Management Dashboard (accessible only with password)
o hltpi//Qjiipub.^ (internal)
Quickplace Commitment Site (accessible only with password)
o
State Grant Workplans:
o h^toiZ/www^pa^Qy^peifbniiance_/state_graiiL_wQ^^lansJibii (external)
OCFO's Reporting and Business Intelligence Tool (ORBIT) (Internal)
o
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Attachment 2
Format Requirements
While recognizing that NPMs have flexibility in developing FY 2012 guidance, NPMs should follow
specified format and content requirements in developing FY 2012 NPM Guidance documents,
including the attachments. This template does not change for FY 2012, and requires that all FY 2012
NPM guidance documents include the following common and consistently displayed elements in
order to improve transparency and communications and to facilitate more meaningful involvement
by Regions, states, and tribes:
Paginated table of contents
Executive Summary NPMs will use the outline provided below to prepare a concise Executive
Summary (not more than 3 pages) in order to make FY 2012 NPM guidance documents more
transparent and understandable to other NPMs, the Regions, states, and tribes.
I. Program Office
II. Introduction/Context
• Briefly describe purpose and scope of the guidance
III. Program Priorities
• List your program priorities for FY 2012
• Identify and describe priorities, which are consistent with EPA's 2010-2015 Strategic
Plan and EPA's ¥Y 2012 Annual Plan and Budget, and support Agency-wide initiatives,
as appropriate
• Highlight areas within each priority where feedback from Regions, states, and tribes
would be beneficial
IV. Implementation Strategies
• List and briefly describe FY 2012 implementation strategies
• Identify and describe strategies consistent with the Administrator's priorities and
themes, and highlight new actions
• Fulfill commitments set forth in FY 2012 Annual Plan and Budget
• Highlight innovative strategies and Regional approaches. Specify which areas within
each strategy would benefit from Regional, state, and tribal feedback
V. Significant Changes to Priorities or Strategies for FY 2012
• Note where priorities have shifted from FY 2011 NPM guidance and explain why (e.g.,
changes in EPA's Strategic Plan and EPA's ¥Y 2012 Annual Plan andBudget;
consideration of Regional priorities and Agency-wide initiatives)
Key national program strategies and priorities, which take into consideration Regional, state, and
tribal involvement, describe NPM's FY 2012 programmatic priorities and strategies that support
EPA's FY 2012 Annual Plan and Budget and FY 2011-2015 Strategic Plan, including implications of
cross-cutting programs, Administrator priorities, and management focus areas.
Brief synopsis of the NPM feedback process for considering and responding to major comments
from Regions, states, and tribes throughout FY 2012 NPM guidance development.
Required attachments to the draft and final FY 2012 NPM guidance documents are identified below.
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All documents will be posted on OCFO's website unless otherwise noted. OCFO provides
flexibility if NPMs want to go beyond the required attachments to provide supplemental
information.
^ This template provides easy reference to and
clear identification of annual commitment measures and non-commitment indicators that
require reporting by the Regions, states and/or tribes. NPMs should include national
planning targets to guide the negotiation process for commitments developed from the
aggregate contributions of headquarters, Regions, states, or tribes. NPMs should also include
the national targets from the FY 2012 Annual Plan and Budget, where applicable.
^ E_xplanMiQg.-M-.Cto^ This will help readers
and reviewers easily understand the rationale, context, and scope of changes to priorities,
strategies, and measures.
•S Conunents_and_Rgsponse_to_Conunents_Siunmaryirgmplate: This template is only
required for submission of final FY 2012 NPM guidance documents. This template is to be
used for two purposes: Regions, states, tribes, and other stakeholders should provide
comments on the draft FY 2012 NPM guidance documents using this template and submit
these to the appropriate NPM and OCFO contacts (Attachment 1); NPMs should use the
same template to respond to all comments made by Regions, states, tribes, and other
stakeholders. NPMs are not required to include responses to suggested minor edits. NPMs
should respond to comments by providing a brief but specific explanation of how comments
were addressed or incorporated into the final FY 2012 NPM guidance documents.
, Please note this is only
required for submission of final FY 2012 NPM guidance documents and provides a
justification to OCFO for internal Agency purposes only for any targets that are less
ambitious than FY 2010 results or FY 2011 targets. This information will not be posted on
OCFO's website.
NPMs should submit draft and final FY 2012 NPM guidance documents to OCFO in both a Word
and a PDF format that is compliant with §508 of the U.S. Rehabilitation Act, which requires that all
Federal Government web pages are accessible to people with disabilities.4 For more information,
see EPA Web Work Group, Accessibility/ 508 Standards at h
Please note: simply converting a document to PDF format does NOT make it §508 compliant.
OCFO will post FY 2012 NPM draft and final guidance documents on the OCFO website
(www.epa.gov/ocfo/nprnguidance). To promote consideration of all NPM priorities, strategies, and
measures in the documents concurrently, OCFO also will email the link to draft guidance
documents to NPMs, Regions, states, and tribes. The schedule of milestones below provides
approximately four weeks for Regions, states, tribes, and others to review and comment on the draft
FY 2012 NPM guidance. During this time, NPMs will engage in a dialogue with affected Regions,
states, tribes, and other stakeholders to gain input. NPMs will have approximately five weeks to
respond to the comments and incorporate changes, as warranted, in the final documents.
" See htto://www.sectiQn5Q8.gQv/ for government-wide Section 508 information.
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Attachment 3
FY 2012 Measures Criteria and Guidelines
The following measures criteria and guidelines support continued progress towards a stable set of
higher quality, more consistent Agency measures. This will contribute to a more reliable basis for
analyzing performance trends, supporting effective program management in achieving Agency goals.
All FY 2012 NPM guidance measures should meet the following criteria:
• Comply with EPA data quality policies. NPMs should maintain records on data collection
methods and quality assurance procedures, and share this information with Regions and
others collecting and/or using the data.
• Be clearly defined with an identified data source(s).
• Make use of existing electronic data systems where applicable (e.g., draw from SDWIS,
PCS, etc.).
• Be supported by data that can be reported in a timely fashion (within the reporting
requirements of the measure).
• Describe a key aspect of program progress in support of a strategic measure in EPA's FY
2011-2015 Strategic Plan.
• Serve multiple performance assessment purposes to the extent possible (e.g., as an
annual commitment measure and Regional priority measure) and not be redundant with
other measures used for other purposes.
• Have ambitious and appropriate targets. Mid-year target adjustments should be kept to
minimum. With limited justifiable exceptions, targets are expected to remain constant.
EPA's measures reported in the Agency's 2011-2015 Strategic Plan, ¥Y 2012 Annual Plan and
Budget, and annual Performance and Accountability Report (e.g. strategic and annual measures) are
required to have targets in order to measure progress toward annual and strategic priorities.
For internal measures, NPMs and Regions should develop quantitative targets to the extent
possible. Qualitative targets (e.g., "completed") may be appropriate, depending on the nature
and use of the measure. Measures without targets should be designated as "non-commitment indicators"
in ACS. Note: Measures developed to track performance under the Recovery Act should
have national targets that reflect the expected incremental performance contribution of
Recovery Act funds.
• Should be quantitative and show contributions of individual offices, Regions, states
(required for state grant measures), and tribes, where possible.
Should include baselines (starting points), which generally should represent a single starting
point, and should not change over time. Where baselines do not currently exist, NPMs and
Regions should be in the process of and have a timeline for establishing baselines.
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• Measures text and codes should remain consistent from year to year to allow for trend
analysis.
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Attachment 4
EPA's Regional Commitments Quickplace Website
OCFO will post reports of the FY 2012 draft Regional performance commitments for states and
tribes to review on July 22, 2011. Ten reports (one for each Region) will be available via a password-
protected Quickplace site. Each report includes draft Regional commitments for performance
measures that reflect a state and/or tribal contribution, if possible, drawn from final FY 2012 NPM
guidance documents, which will be issued in April 2011.
Background Information
EPA continues to develop a more streamlined and transparent process for NPMs and Regions to
reach agreement on annual performance commitments. Following the issuance of FY 2012 NPM
guidance documents in April 2011, Regions will engage NPMs, states, and tribes in the process of
determining draft and final annual performance commitments. This annual commitment process,
which synchronizes the development of draft and final commitments across the five NPMs, enables
senior managers to review all performance commitments concurrently and make more informed
decisions.
NPMs and Regions will encourage states and tribes to review and provide comments on the draft
commitments before agreement is reached on the final performance commitments. EPA's Regional
Commitments Quickplace Website facilitates review of the draft Regional performance
commitments and can be accessed by following the instructions provided below.
Instructions for Accessing the EPA Regional Commitments Website
1) Go to
2) Enter your user name and password when the pop up screen appears.
User name: Commitments Visitor
Password: Password to be sent separately.
NOTE: The Password is case sensitive and expires after 90 days
3) The first screen you will see is the main page, or Welcome page, which contains basic
information about the website and is automatically displayed upon entering the site.
NOTE: The site works best with an Internet Explorer web browser.
4) The Library page contains the files of draft target reports. This page can be accessed by
clicking Library under the Contents on the left side of the screen.
5) Within the Library page, files of the draft targets are titled by Region and contained under
the heading "Draft Regional Performance Commitments." Click on this heading to view
a listing of the files. Files may be downloaded or viewed and printed.
6) The files are saved as PDF documents and an Adobe Acrobat Reader is required to view
them. A link is available on the site to download a free copy of Acrobat® Reader.
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Attachment 5
ACS Codes
OTAQ Ola
OTAQ Olb
OTAQ Olc6
OTAQ Olc7
OTAQ Olc8
OTAQ Olc9
OTAQ OlclO
SDW-05
2.1.1
SDW-04
SP-5
SP-10
WQ-16
WQ-17
SP-15
B29
B32
B37
B34
B33
141
151
112
113
Measure Text
Number of projects implemented that promote diesel emissions reductions
Number of existing heavy duty diesel engines (including school bus engines) that have been retrofitted, replaced or retired
Lifetime reductions of NOx emissions
Lifetime reductions of PM emissions
Lifetime reductions of HC emissions
Lifetime reductions of CO emissions
Lifetime reductions of CO2-equivalent emissions
Number of additional projects initiating operations
Percent of population served by community water systems that will receive drinking water that meets all applicable health-based
drinking water standards through approaches including effective treatment and source water protection.
Fund utilization rate for DW SRF
Number of homes on tribal lands lacking access to safe drinking water.
Number of waterbody segments identified by States in 2002 as not attaining standards, where water quality standards are now fully
attained
Percentage of all major publicly-owned treatment works (POTWs) that comply with their permitted wastewater discharge standards
Fund utilization rate for CWSRF
By 2015, in coordination with other federal agencies, reduce by 50 percent the number of homes on tribal lands lacking access to basic
sanitation (cumulative)
Number of Brownfield properties assessed
Properties cleaned up using Brownfields funding.
Billions of dollars of cleanup and redevelopment funds leveraged at Brownfield sites
Jobs leveraged from Brownfields activities.
Acres of Brownfields properties made ready for reuse.
Number of Superfund construction completions.
Number of Superfund sites with human exposures under control.
Number of LUST cleanups completed that meet risk-based standards for human exposure and groundwater migration.
Number of LUST cleanups completed that meet risk-based standards for human exposure and groundwater migration in Indian
country.
NOTE: These are NPM Guidance Measures which include ARRA performance. For a full list of ARRA measures, please go to
hjttoi^Zwww^epa^gov/recovetv/plans.htoil and look at individual program plans.
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Attachment 6
Complete Schedule of Key Milestones for FY 2012
G = FY 2012 NPM Guidance development
ACP = Annual Commitment Process
Target Date
October 21, 2010
November 4, 2010
October 4 —
October 29, 2010
October 8, 2010
December 2010
February 11,2011
February 18,2011
March 19, 20 11
March - October,
2011
April 2011
April 23, 2011
April 30, 2011
Process
Code
G
ACP
G
ACP
ACP
ACP
G
G
G
ACP
ACP
G
ACP
FY
11
12
11
12
10
10
11
12
12
12
12
12
11
12
12
Milestone
"OCFO Kick-Off of the FY 2012 NPM Guidance"
memo released by Barbara Bennett.
"OCFO's Technical Guidance on FY 2012 NPM
Guidance and Annual Commitment Process" memo
and guidance released.
Actual FY 2010 end-of-year performance data
entered into ACS.
FY 2010 End-of-Year ACS Reporting guidance issued
by OCFO.
OCFO copies FY 2011 measures into ACS as draft
FY 2012 measures; FY2010 End-of-Year Data Review
released and posted on OCFO's intranet site.
Draft FY 2012 NPM guidance and supporting
documents (including: FY2i)12_Me_asiires
Apoendix, Exolanation of Kev Changes between FY
2011 and FY 2012) due to OCFO.
Draft FY 2012 NPM guidance and supporting
documents posted on OCFO's internet webpage.
Regions, states, and tribes provide comments on
Draft FY 2012 NPM guidance documents to
appropriate NPMs and OCFO contacts.
Regions engage NPMs, states, and tribes in
determining FY 2012 Regional performance
commitments.
FY 2011 Mid-Year Reporting guidance issued by
OCFO.
Final FY 2012 NPM guidance, measures, and
supporting documents (including: all finalized
documents included in draft submission, Response
to Comments, and Explanation of Key Changes in
Measure Targets) due to OCFO.
Text of FY 2012 commitments finalized by NPMs in
ACS; commitment measures opened for bidding.
NPM/Reg.
Action Item
*
*
*
*
*
*
Page
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Target Date
Late April - Mid
May 20 11
May 30 -June 10,
2011
June 14,2011
Late June 20 11
July 8, 2011
July 11, 2011
July - October 21,
2011
July 22, 2011
September 16, 2011
October 3, 2011
October 21, 2011
October 28, 2011
October 2011
November 18,
2011
October — Early
November 20 11
November 28,
2011
Early December
2011
Process
Code
AGP
AGP
AGP
AGP
AGP
AGP
AGP
AGP
AGP
AGP
AGP
AGP
AGP
AGP
AGP
AGP
AGP
FY
11
11
11
11
12
12
12
12
12
12
12
12
11
12
11
12
11
Milestone
Actual FY 2011 mid-year data entered into ACS.
ACS is reopened to allow limited mid-year
adjustments to FY 2011 commitments.
NPMs notify OCFO of any Md.Year_Adms_tments...to
FY 2011 commitments
FY 2011 Mid-Year Data Review released and posted on
OCFO's intranet site.
FY 2012 draft Regional performance commitments
reflecting DRA approval due in ACS.
Regions send an email to OCFO indicating that draft
Regional performance commitments have been
entered in ACS and have been approved by DRAs.
Regions continue to engage NPMs, states, and tribes
in determining final FY 2012 Regional performance
commitments; agreements should be reached
throughout July-October timeframe.
FY 2012 draft annual Regional commitments are
posted on EPA Quickplace site.
Last day for states and tribes to comment on FY
2012 draft Regional commitments.
FY 2012 Regional final commitment information
reflecting DRA approval due in ACS.
NPMs and Regions reach agreement in ACS on FY
2012 performance commitments.
NPMs and Regions notify OCFO of any outstanding
issues for dispute resolution. NPMs and Regions
send an email to OCFO indicating that final
performance commitments entered in ACS have
been approved by DRAs and DAAs, and that DRAs
and DAAs are aware of um_esolYed,,FY,_2Q12
commitments.
FY 2011 End-of-Year ACS reporting guidance issued by
OCFO.
FY 2012 final commitments (for which agreement
was reached) are posted on EPA Quickplace site.
NPMs and Regions enter actual FY 2011 end-of-year
performance results in ACS.
ACS is locked to prevent any adjustments to FY 2012
commitments.
FY 2011 End-of-Year Data Review released and posted
on OCFO's intranet site.
NPM/Reg.
Action Item
*
*
*
*
*
*
*
*
*
Page
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Attachment 7
NPM Checklist for FY 2012 NPM Guidance
November 2010:
D NPMs work with Regions and OCFO to resolve any outstanding FY 2011 annual commitments
By February 11. 2011:
D NPMs submit their draft FY 2012 NPM guidance, measures, and supporting documents to OCFO.
Submissions MUST include:
• FY 2012 Measures Appendix, reflecting the results of the measures review, and including
draft planning targets and national targets
• FY 2012 State Grant Measures Appendix
• Explanation of Key Changes between FY 2011 and FY2012
March - October 2011:
D NPMs engage Regions, states, and tribes in determining FY 2012 Regional performance
commitments
Late April - Mid-May. 2011:
D FY 2011 mid-year results data entered into ACS
April 22. 2011:
D NPMs submit their final FY 2012 NPM guidance, measures, and supporting documents to OCFO.
Submissions MUST include:
• Updated FY 2012 Measures Appendix, including planning targets and national targets
• Updated State Grant Measures Appendix
• Response to Comments Summary
• Explanation of Key Changes in Measures Targets
April 29. 2011:
D NPMs finalize text of FY 2012 commitments in ACS and open commitment measures for bidding
o NPMs should use ACS codes consistent with those used in the FY 2011 process
May 27 - June 10. 2011:
D ACS re-opens for limited mid-year adjustments on commitments not associated with the EPA's FY
2011 Budget. NPMs oversee process for approving or denying adjustments, and inform OCFO of
any changes made by June 13
By July 8. 2011:
D Regions input their FY 2012 draft Regional performance commitments reflecting DRA approval in
ACS
o Draft commitments should include draft state-by-state breakouts to the extent possible
July - October 21. 2011:
D NPMs continue to engage with Regions in determining final FY 2012 Regional performance
commitments
By July 22. 2011:
D FY 2012 draft Regional commitments are posted on EPA Quickplace site
o NPMs and Regions review ORBIT reports produced by OCFO to ensure accuracy of data
entry in ACS
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By October 3. 2011:
D FY 2012 Regional final commitment information reflecting DRA approval due in ACS and NPMs
continue to accept bids or counter
By October 21. 2011:
D NPMs and Regions enter data for all agreements reached to date on FY 2012 performance
commitments in ACS
o Final commitments should include draft state-by-state breakouts to the extent possible
By October 28. 2011:
D NPMs and Regions notify OCFO of any outstanding issues with unresolved bids for dispute
resolution
o Issues identified as outstanding should have been raised to the DAA/DRA level
D NPMs send an email to OCFO indicating that final performance commitments have been entered in
ACS and have been approved by DAAs
By November 18. 2011:
D FY 2012 final commitments (for which agreement was reached) are posted on the EPA Quickplace
website
o NPMs and Regions review ORBIT reports produced by OCFO to insure accuracy of data
entry in ACS
October - Early November 2011:
D NPMs and Regions enter actual FY 2011 end-of-year results data in ACS
November 28. 2011:
D ACS is locked to prevent any adjustments to FY 2012 commitments
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Attachment 8
Regional Checklist for FY 2012 NPM Guidance
November 2010:
D Regions work with NPMs and OCFO to resolve any outstanding FY 2011 annual commitments
February 11. 2011:
D Draft FY 2012 NPM guidance documents including FY 2012 Measures Attachment (reflecting
results of measures review), FY 2012 State Grant Measures Appendix, and Explanation of Key
Changes between FY 2011 and FY 2012) posted on OCFO's internet webpage by the 19th.
February 18 - March 18. 2011:
D Regions, states, and tribes provide comments on Draft FY 2012 NPM Guidance to appropriate
NPMs and OCFO contacts using C^nmients_and_^£spQnsejQ_CQnmients_Tenmlate
March - October 2011:
D Regions engage NPMs, states, and tribes in determining FY 2012 Regional performance
commitments
By April 29. 2011:
D NPMs finalize text of FY 2012 commitments in ACS and open commitment measures for bidding
By April 29. 2011:
D Final FY 2012 NPM guidance documents, including finalized documents included in draft
submission and the Response to Comments summaries, posted on OCFO's internet webpage
Late April — mid-May 2011:
D Regions enter FY 2011 mid-year results data into ACS
May 27 - June 11. 2011:
D ACS re-opens for limited mid-year adjustments on commitments not associated with APGs or the
EPA's FY 2011 Budget. Regions work with NPMs, who retain discretion for approving or denying
adjustments
By July 8. 2011:
D Regions put FY 2012 draft Regional performance commitments reflecting DRA approval in the ACS
o Draft commitments should include draft state-by-state breakouts, to the extent
possible
July 11. 2011:
D Regions send an email to OCFO indicating that draft Regional performance commitments have been
entered in ACS and have been approved by DRAs
July - October 21. 2011:
D Regions continue to engage with NPMs, states, and tribes in determining FY 2012 Regional
performance commitments
o State and tribal comment period on draft commitments ends September 16, 2011
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July 22. 2011:
D FY 2012 draft annual Regional commitments are posted on EPA Quickplace site
o Regions and NPMs review ORBIT reports produced by OCFO to insure accuracy of data
entry in ACS
By October 3. 2011:
D Regions input final FY 2012 commitment information reflecting DRA approval due in ACS
October 21. 2011:
D NPMs and Regions enter data on all agreements reached for FY 2012 performance commitments in
ACS
o Final commitments should include draft state-by-state breakouts to the extent possible
By October 28. 2011:
D Regions and NPMs notify OCFO of any outstanding issues with unresolved bids for dispute
resolution
o Issues identified should have been raised to the DAA/DRA level
D Regions send an email to OCFO indicating that final Regional performance commitments have been
entered in ACS and have been approved by DRAs
By November 18. 2011:
D FY 2012 final commitments (for which agreement was reached) are posted on the EPA Quickplace
website
o NPMs and Regions review ORBIT reports produced by OCFO to insure accuracy of data
entry in ACS
October - Early November. 2011
D Regions enter FY 2011 end-of-year results data in ACS
November 28. 2011:
D ACS is locked to prevent any adjustments to FY 2012 commitments
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Attachment 9
State and Tribal Opportunities for Engagement in
2012 NPM Guidance Process
The following are the key milestones relevant to states and tribes in the 2012 NPM Guidance and annual
commitment processes. This timeline is a subset of the milestones presented in Attachment presented by
topic area.
FY 2011 NPM Guidance Documents Review
February 18 - March 18. 2011:
D Draft FY 2012 NPM guidance with summary of changes and draft FY 2012 measures posted on
OCFO's internet webpage.
D Regions, states, and tribes provide comments on draft FY 2012 NPM guidance to appropriate NPMs
and OCFO contacts using Conmients_and_^£spQnsejQ_CQnmients_Ten^late
April 29. 2011:
D Final FY 2012 NPM Guidance, measures, and supporting documents posted on OCFO's internet
FY 2012 Commitment Negotiation
April - October. 2011:
D Regions engage NPMs, states, and tribes in determining draft and final FY 2012 Regional
performance commitments
July 8. 2011:
D FY 2012 draft Regional performance commitments reflecting DRA approval due in ACS (reflects
engagement between Regions, state, and tribes)
July 22. 2011:
D FY 2012 draft annual Regional performance commitments are posted on EPA Quickplace site for
state and tribal review. Regions engage with NPMs, states, and tribes to determine final FY 2012
Regional performance commitments.
September 16. 2011:
D Last day for states and tribes to comment on FY 2012 draft Regional commitments
October 21. 2011:
D NPMs and Regions enter data on all agreements reached for FY 2012 performance measures in ACS
(commitments reflect engagement between Regions, states, and tribes)
November 18. 2011:
D FY 2012 final annual Regional performance commitments (for which agreement was reached) are
posted on EPA's Quickplace site
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