ฃEPA
Technical Guidance for the
Development of
Tribal Air Monitoring Programs
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Technical Guidance for the Development of Tribal Air Monitoring Programs April, 2007
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Technical Guidance for the Development of Tribal Air Monitoring Programs April, 2007
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Technical Guidance for the Development of
Tribal Air Monitoring Programs
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Community and Tribal Programs Group
Ambient Air Monitoring Group
Office of Air Quality Planning and Standards
U.S. Environmental Protection Agency
RTP,NC 27711
in
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Technical Guidance for the Development of Tribal Air Monitoring Programs April, 2007
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Foreword
This document is available as a PDF file on the Internet at the following Website .
The document can be read and printed using Adobe Acrobat Reader software, which is freeware that is
available from many Internet sites (including the EPA web site).
Mention of trade names or commercial products does not constitute endorsement of recommendation for
use.
The statements in this document, with the exception of referenced requirements, are intended solely
as guidance. This document is not intended, nor can it be relied upon, to create any rights
enforceable by any party in litigation with the United States. EPA may decide to follow the guidance
provided in this document, or to act at variance with the guidance based on its analysis of the specific
facts presented.
IV
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Technical Guidance for the Development of Tribal Air Monitoring Programs April, 2007
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Abstract
This intent of this document is to help tribes gain a better idea of the ambient air monitoring
process and provide information on resources and tools that help to build and sustain air
environmental monitoring program. This document includes the following information to help
tribes plan, implement and assess their air quality program activities:
Steps for identifying goals and objectives for conducting air monitoring,
Information for planning and selecting the appropriate type of monitoring network including
discussions of staffing, network design, monitor selection, quality system development and
training,
Costs for operating a monitoring network, funding sources and tips and resources for
writing a grant proposal and work plan,
Implementation of monitoring networks,
Data acquisition, management and reporting, and
Data analysis and interpretation including information on modeling techniques.
The intended audience for this document is the tribal environmental professionals. The
document has been assembled by a team represented by Tribes involved in monitoring, personnel
from the Institute of Tribal Environmental Professionals (ITEP) and EPA Regional Office and
Headquarters staff who are involved in resource allocations, tribal air grant award and management,
program evaluation, strategic planning of monitoring networks, and technical support to monitoring
programs. State monitoring officials may also benefit from reading this document, as it may
improve their understanding of tribal goals and how EPA strives to help tribes meet their goals.
The document might be considered the "yellow pages" of information on ambient air
monitoring. It is not intended to provide the details of each specific monitoring program but it can
provide the key attributes and web addresses that would lead one to those details.
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Technical Guidance for the Development of Tribal Air Monitoring Programs April, 2007
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Contents
Section Page
Foreword iv
Abstract v
Figures viii
Tables viii
List of Abbreviations ix
1. Introduction and Purpose 1
2 Developing Monitoring Objectives 7
Step 1: Get the Right People Together 8
Step 2: Determine Reasonable Budget Constraints 8
Step 3: Determine What Is/Are the Problems 9
Step 3a: Determine the Pollutants of Interest 9
Step 4: Turn the Problem Into a Question 11
Step 5: Optimize the Sampling Design and Start Planning the Network
3 Program Planning 15
3.1 Technical Staffing 15
3.2 Network Design 16
3.3 Monitor Selection 17
3.4 Quality System Development 19
3.5 Information Technology 23
3.6 Training 24
4 Funding Monitoring Programs 27
4.1 Clean Air Act Grants 27
4.2 General Assistance Program Grants 27
4.3 Other Funding Options 28
4.4 The Grant Workplan 29
4.5 Costs of Monitoring 30
5 Monitoring Implementation 31
5.1 Participation in National Monitoring Programs 31
5.2 How Long Might it Take to Start Monitoring 31
5.3 Monitor Placement 3 2
5.4 Monitoring Station Design 3 3
5.5 Design of Probes and Manifolds for Automated Methods 36
5.6 Preventive Maintenance 38
6 Data Acquisition, Management and Transfer 41
6.1 Data Acquisition 42
6.2 Data Management 47
6.3 Data Management Tools to Assist the Tribes 49
6.4 Data Transfer to External Databases 51
7 Data Interpretation Understanding Monitoring Data and its Implications 57
7.1 Specific Data Uses 58
7.2 Basic Data Interpretation Summary Statistics 61
7.3 Data Visualization 69
7.4 References, Tool and Resources 71
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Contents
Section Page
8 Assessment of Ambient Air Quality in the Absence of Air Monitoring- Models 79
8.1 Internet-Based Tools for Ambient Air Quality Assessment 80
8.2 Air Quality Modeling 81
8.3 Dispersion Models: Local and Near-Field Applications 81
8.4 Photochemical Air Quality Models: National and Regional Applications 83
8.5 Receptor Models: Source Contributions 85
8.6 Modeling Tools and Assessments 85
8.7 Spatial Interpolation of Modeling and Ambient Data 88
Appendices
A. National Air Quality Monitoring Programs- Fact Sheets
B. Monitoring Cost Sheets (ICR)
C. Using the Graded Approach for the Development of QMPs and QAPPs in Ambient Air
Quality Monitoring Programs
D. Grant Funding Information
E. Sampling Manifold Design
F. Example Procedure for Calibrating a Data Acquisition System
G. Ambient Air Data Sources
H. National Ambient Air Quality Standards Information
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Technical Guidance for the Development of Tribal Air Monitoring Programs April, 2007
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Figures
Figure Title Page
I i Tribal Monitors - Toxic and criteria pollutant sites active in the Air Quality System 2
(AQS)
2.1 Decision curve representing "perfect" data 12
2.2 Decision curve with l-in-6 day sampling 13
2.3 Decision curve with l-in-6 day sampling and 75% complete 13
3 i Types of quality control activities 22
5 i Example design for a monitor shelter 3 3
6.1 Das Data Flow 43
6.2 Flow of data from gas analyzers to final reporting 44
71 CO air quality, 1983-2002, based on annual second maximum 8-hr average 66
72 Example of dataset with variable year-to-year data 67
73 Data trend presented with annual average and moving average 68
74 Example of a frequency plot 69
75 Box and whisker plot 69
76 Example of a scatter plot 70
77 Example of a time plot 70
78 Wichita Falls, Texas wind rose 75
79 Example of Hysplit backward wind trajectory 76
Tables
Table Title Page
3-1 Monitoring Functions that Need Some Level of Staffing or Expertise 16
5-1 Relationship Among Monitoring Objectives and Scales of Representativeness. 33
5-2 Environment Control Parameters 35
5-3 Techniques for Quality Control of Support Services 38
5-4 Routine Operations 40
7-1 National Ambient Air Quality Standards 58
7-2 Example of Monitoring Data Summary 61
Vlll
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List of Abbreviations
AMDAS Ambient Monitoring Data Analysis System
AQI Aerometric Quality Index
AQS Air Quality System
BAM beta-attenuation monitors
CAA Clean Air Act
CAFO confined animal feeding operation
CASTNET Clean Air Status and Trends Network
CENRAP Central Regional Air Planning Association
CFR Code of Federal Regulations
CO carbon dioxide
CV coefficient of variation
DAS data acquisition system
DQA data quality assessment
DQOs data quality objectives
EDO environmental data operation
EPA Environmental Protection Agency
ESAT Environmental Services Assistance Team
FEM Federal Equivalent Method
FRM Federal Reference Method
GAP General Assistance Program
FฃAP hazardous air pollutants
HIS Indian Health Service
ICR information collection request
IT information technology
ITEP Institute for Tribal Environmental Professionals
LEADS Leading Environmental Analysis Display System
MANE-VU Mid-Atlantic/Northeast Visibility Union
mg/m3 milligrams per cubic meter
MQOs measurement quality objectives
NAAMS National Ambient Air Monitoring Strategy
NAAQS National Ambient Air Quality Standards
NADG National Air Data Group
NADP National Atmospheric Deposition Program
NATTS National Air Toxics Trend Stations
NCore National Core Network
NERL National Exposure Research Laboratory
NIST National Institute of Standards and Technology
NOAA National Oceanic an Atmospheric Administration
Os, ozone
NOy reactive nitrogen compounds
NOX nitrogen oxides
NPS National Park Service
OAQPS Office of Air Quality Planning and Standards
OAR Office of Air and Radiation
OECA Office of Enforcement and Compliance Assurance
OEI Office of Environmental Information
OMB Office of Management and Budget
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List of Abbreviations (continued)
ORD Office of Research and Development
PBT persistent bioaccumulative toxics
PE performance evaluation
PEP Performance Evaluation Program
PM particulate matter
PM2 5 particulate matter < 2.5 microns
Ppm parts per million
PSD prevention of significant deterioration
PTFE polytetrafluoroethylene
QA quality assurance
QAPP quality assurance project plan
QC quality control
QMP quality management plan
RPOs Regional Planning Organizations
SLAMS state and local monitoring stations
STAG State and Tribal Assistance Grants
SC>2 sulfur dioxide
SOP standard operating procedure
TAR Tribal Authority Rule
TAMS Tribal Air Monitoring Support Center
TEOM tapered element oscillating microbalance
TEISS Tribal Emissions Inventory Software Solution
TREX Tribal Environmental Exchange
TRI Toxic Release Inventory
TSA technical systems audit
USD A United States Department of Agriculture
|ig/m3 micrograms per cubic meter
VISTAS Visibility Improvement State and Tribal Association of the Southeast
WRAP Western Regional Air Partnership
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Section 1
Introduction and Purpose
Why should a Tribe conduct air monitoring?
One of the most important reasons that tribes are conducting air quality monitoring is to
gather information on the long term air quality effects on the tribal community and on tribal
lands. In many cases tribes use their ancestral lands for subsistence hunting and fishing,
traditional rites, and harvesting native plants and these subsistence cultures are affected by
increased exposure to pollutants. Some tribes are concerned that long term exposures to air
pollutants, acid rain, and heavy metal deposition will adversely affect these resources. Some
tribes may need to conduct ambient air monitoring for a variety of reasons including:
comparison to health based National Ambient Air Quality Standards (NAAQS),
impairment of visibility, biological diversity and cultural values for vistas within or near
reservations,
measurement of toxic air pollutants for health and ecological effects,
collection of near-real time data for reporting Air Quality Index (AQI) to the tribal
community and to EPA's AIRNOW real-time mapping program,
monitoring air quality related to tribal environmental and cultural resource concerns,
monitoring around sources,
monitoring related to indoor air concerns (radon, mold),
participation in Regional/State monitoring networks, including empowering the tribes in
their communications with States and EPA Regions,
determining air quality background levels and establishing air quality baselines and,
building capacity in their air quality programs
Some tribes may have a need to understand the short and long term effects of long
distance transport on tribal lands and the effects of atmospheric deposition on the ecology of
their lands. Tribes may also need air monitoring data to identify the role of off-reservation
sources and /or to build a case or partnership for controlling those sources.
Tribal Authority
EPA's tribal air policy emphasizes that as sovereign governments, tribes set their own air
program goals. Section 301 (d) of the 1990 Clean Air Act (CAA) Amendments provides
federally recognized tribal governments the authority to implement CAA programs for lands for
which they can demonstrate jurisdiction. The Tribal Authority Rule (TAR) promulgated on
February 12, 1998, further delineates the authority of tribes to implement air quality programs
under the Act.
EPA's goal for the tribal air program is to assist tribes in understanding their air quality
problems and to establish and meet their air quality goals, rather than to set goals or timetables
for the tribes. EPA's Strategic Plan for 2003-2008 states:
"EPA is committed to working with tribes on a government-to-government basis to
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develop the infrastructure and skills tribes need to assess, understand, and control air
quality on their lands. We will increase air monitoring in Indian country, and, in
consultation with tribes, we will establish needed federal regulatory authorities and help
tribes develop and manage their own air programs in a manner consistent with EPA
Indian Policy and tribal traditions and culture. We plan to complete a policy
determining when Federal Implementation Plans are appropriate for bringing Clean Air
Act programs to Indian country. We will support tribal air programs by providing
technical support, assistance with data development, and training and outreach, and we
will help tribes participate in discussions of national policy and operations and in
regional planning and coordination activities. Where tribes choose not to develop their
own programs, we will implement air quality programs directly."
In developing its annual budget plans, EPA considers whether sufficient resources are
available to support tribal air monitoring that is necessary and appropriate to protect air quality in
Indian country and to provide important data that helps meets state, local, or national monitoring
data needs. Each year, EPA's budget request to Congress includes a certain amount of funding
for use in awarding grants to tribes to support air quality management.
Currently, there are five hundred and fifty six (556) federally recognized tribes in the
United States. Of this number, approximately 125 tribes currently receive federal funding from
the US Environmental Protection Agency to address environmental issues that are pertinent to
their lands and community members. As Figure 1.1 indicates, many tribes are using federal
funds to monitor and report data to EPA national data bases.
What is EPA's National Ambient Air Monitoring Strategy (NAAMS), What is NCore and
Are Their Opportunities for the Tribes?
Federal agencies, state, tribal and local air agencies, operate and maintain a wide variety
of ambient monitoring systems across the U.S. Many of these systems now serve multiple
environmental objectives, even though they may have been sited originally for a more limited
purpose. Over time, regardless of whether the original objective remains or diminishes in
importance, air quality management developments may warrant rethinking how best to use the
monitoring system for other environmental and air program objectives. Of importance is to
recognize all of the different types of monitoring and allof the various environmental and other
program purposes they serve, and then identify ways in which integration of these monitoring
systems may aid in fulfilling those objectives, perhaps with increased efficiency. For example,
national ambient air monitoring networks support the evaluation of trends in national air
improvement; state, tribal and local air monitoring systems support local goals, and special
purpose monitoring support individual studies.
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* Toxics (5)
A 03(33)
D 302(9)
N02(7)
CO (6)
n Pb(5)
PM10(46)
OPM2.5-FRM/FEM(58)
<> PM2.5-other(6)
Figurel.l Tribal Monitors - Toxic and criteria pollutant sites active in the Air Quality System (AQS)
Collectively, EPA refers to all of these various monitoring efforts as the National
Ambient Air Monitoring Strategy (NAAMS). The Strategy is designed to outline EPA's current
efforts and future plans to maintain and enhance the NAAMS to meet the nation's air quality
goals and challenges. In addition, technology advances over time. This includes both the
capabilities of the monitoring hardware and the ability to record, store, disseminate, and analyze
the monitoring data. A second key element of this Strategy is to ensure that the monitoring
programs are flexible enough to provide incentives for improved monitoring and improved use
of the monitoring data.
Finally, EPA has developed a systematic data quality approach over the past several
years. The quality system requirements for most ambient monitoring predates that development.
As such, there is a strong need to ensure that the quality assurance are appropriate for regulatory
provisions. The NAMMS looks at each of these areas discussed above and provides EPA's
overall approach for achieving these objectives through an integrated NAAMS. The NAAMS
can be found at: http://www.epa.gov/ttn/amtic/monstratdoc.html. The NAAMS does identify and
integrate tribal monitoring as part of the environmental/program objectives.
The NAAMS emphasizes multipollutant sites, continuous monitoring methods, and
important pollutants previously not included in state and local air monitoring stations (SLAMS),
such as ammonia and reactive nitrogen compounds (NOy). When completed, this modified
network will meet a number of important needs: improved data flow and timely reporting to the
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public; NAAQS compliance determinations; support for development of emissions strategies;
improved accountability for control programs; and support for scientific and health-based
studies.
Structurally, the central component of this Strategy will be the NCore multipollutant
monitoring sites. Monitors at NCore multipollutant sites will measure particles (PM2 5, speciated
PM2.5, PMio-2.5), Os, SO2, CO, nitrogen oxides (NO/NO2/NOy), and basic meteorology. Monitors
for all the gases except for O3 would be more sensitive than standard federal reference method
(FRM) or federal equivalent method (FEM) monitors, so they could accurately report
concentrations that are well below the respective NAAQS but that can be important in the
formation of Os and PM. The objective is to locate sites in broadly representative urban (about
55 sites) and rural (about 20 sites) locations throughout the country to help characterize regional
and urban patterns of air pollution. By combining these monitoring programs at a single
location, EPA and its partners can maximize the multi-pollutant information available. This
greatly enhances the foundation for future health studies and NAAQS revisions.
The NAAMS highlights the fact that the NCore strategy could benefit from including tribes
because the tribes can provide additional monitoring sites, fill data gaps, and identify background
conditions. Tribal monitoring can help this air quality infrastructure.
What is the EPA Regions' role in Managing Air Quality Monitoring Activities?
Because of the diversity in goals from tribe to tribe, EPA has taken the approach of
delegating to the Regional Office level the tasks of assisting tribes in identifying their goals and
the task of managing the available resources to help meet those goals. Because Regions
understand individual tribal situations, effective decisions about funding and in-kind assistance
are best made at the Regional Office level. Regional Offices have taken the initiative to help
tribes set air quality goals and design ambient monitoring to support these goals. Regions have
prioritized requests from tribes when they collectively exceed the tribal air management grant
funds available to the Regional Office. Regional Offices also negotiate, award, and manage
grants to individual tribes. Regional Offices provide in-person, telephone, and written guidance
and assistance to the tribal governments at all these stages. To date, Regional Offices and
individual tribes have entered into grants that have dedicated a portion of the available tribal air
management resources to plan, establish, and operate a diverse range of ambient air monitoring
stations in Indian country.
On the technical side, the Regional Office provides a wealth of experience in ambient air
quality monitoring. They are in constant communication with the Headquarters Office and the
Office of Research and Development (ORD) and keep current on advancements in monitoring
technologies and information management. Many have capabilities in helping to solve
technical problems, provide audits of equipment, and can assist in transferring data to national
data bases.
In the course of this deliberately highly decentralized process, Headquarters and Regional
Offices have prepared a limited body of technical guidance on tribal air monitoring to determine
whether to monitor, what type of monitoring to do, and how EPA will prioritize requests for
funding assistance. This guidance is rather general in nature, reflecting the need to
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accommodate the diversity of tribal situations.1 In addition to this limited body of strategic
guidance, tribes have access to the large body of EPA guidance on monitoring technologies,
quality assurance, and data management. While originally prepared for use by state and local
government agencies, this technical guidance is equally applicable to monitors in tribal settings.
This technical guidance document is designed to help the tribes navigate through the wide
variety of technical information that exists for the various national programs to suit their specific
needs.
Resources Available for Monitoring
For the last several years, Congress has appropriated about $11 million for tribal
monitoring. This funding has not changed significantly over the past 12 years yet the number of
grant applications from individual tribes has increased. This has caused the funding to become
competitive and many EPA Regional Offices report that they are not able to meet all requests to
provide grant funds for tribal air monitoring. In addition, the Tribes have opportunities to
receive funds for monitoring from other sources. A good example of this in the community scale
air toxics monitoring grants 2.
In addition to the competition for limited resources, recent Office of Management and
Budget (OMB) regulations have required that federal agencies be more accountable for the
programs they administer. The OMB, on a regular basis, assesses EPA's Air Program to
determine how well it is managed in terms of having appropriate, and well defined goals;
applying resources towards those goals; providing guidance to partners who help meet the goals;
having systems in place to observe how well the goals are met; and making adjustments in the
program when necessary to reach those goals. In addition to meeting OMB expectations, this
"goals and feedback" model ensures that limited resources are used in ways that best meet the
right goals. Programs that are found by OMB to have serious weaknesses in management are
asked to make corrections and face the possibility of funding reductions in future year budget
proposals to Congress.
The most recent round of review of the NAAQS air quality program by OMB has made
EPA managers and staff more conscious about the importance of being able to document that the
tribal assistance portion of the Air Program meets OMB measures and goals, guides participants
to meet those goals, tracks progress, and make adjustments when needed. Part of the
1 The available strategic guidance (excluding technical guidance on monitor operations and maintenance) includes
the following documents, and perhaps others at the individual Regional Office level:
1. 4-page section titled "Tribal Air Quality Management" in the Final National Program and Grant Guidance
for Fiscal Years 2006-2008, April 27, 2005.
2. Memo from Jeffrey R. Holmstead, "Criteria for Providing Funds to Tribes from the State and Tribal Grant
Assistance Appropriation for 103 and 105 Grants," January 27, 2005.
3. "MENU ITEM: Air Quality Monitoring Activities," in The Tribal Air Grant Framework -A Menu of
Options For Developing Tribal Air Grant Work Plans and Managing Grants for Environmental Results,
September 2004.
http://yosemite.epa.gov/R10/AIRPAGE.NSF/283d45bd5bb068e68825650f0064cdc2/e34950b285534aa988
256dfe0063be55/$FILE/The%20TRIBAL%20AIR%20GRANTS%20FRAMEWORK%20final.pdf
4. Guidance for Conducting: TRIBAL AIR QUALITY ASSESSMENTS, U.S. EPA Region 10, April 15
2005.
2 http://www.epa.gov/air/grants funding.html#0516
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documentation process will include ensuring that tribal monitoring programs meet EPA
requirements for appropriate documentation, have monitoring objectives that one can determine
measurable progress towards improved air quality, and that data are submitted to appropriate
databases that can help to quantify this progress. This technical guidance document has been
developed to help those tribes interested in ambient air monitoring make the best steps forward
in the development of their air monitoring programs.
The Technical Guidance Document...Its Purpose
This intent of this document is to help tribes gain a better idea of the ambient air
monitoring process and provide information on resources and tools that help to build and sustain
an environmental monitoring program. This document includes the following information to
help tribes plan, implement and assess their program activities:
Steps for identifying goals and objectives for conducting air monitoring,
Information for planning and selecting the appropriate type of monitoring network
including discussions of staffing, network design, monitor selection, quality system
development and training,
Costs for operating a monitoring network, funding sources and tips and resources for
writing a grant proposal and work plan,
Implementation of monitoring networks,
Data acquisition, management and reporting, and
Data analysis and interpretation including information on modeling techniques.
The intended audience for this document is the tribal environmental professionals. The
document has been assembled by a team represented by Tribes involved in monitoring, personnel
from the Institute of Tribal Environmental Professionals (ITEP) and EPA Regional Office and
Headquarters staff who are involved in resource allocations, tribal air grant award and
management, program evaluation, strategic planning of monitoring networks, and technical
support to monitoring programs. State monitoring officials may also benefit from reading this
document, as it may improve their understanding of tribal goals and how EPA strives to help
tribes meet their goals.
The document might be considered a "yellow pages" of information on ambient air
monitoring. It is not intended to provide the details of each specific monitoring program but it
can provide the key attributes and web addresses that would lead one to those details.
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Section 2
Developing the Monitoring Objectives - Why do we need to monitor?
Before a Tribe decides to monitor and go through the process of developing a network, or
propose a monitoring project using federal funding, they should be able to describe why the
monitoring is needed. In some cases monitoring may be needed for the same objectives of
some of the major EPA ambient air monitoring networks such as the SLAMS or Interagency
Monitoring of Protected Visual Environments (IMPROVE) networks to name a few. These
networks have specific monitoring objectives and also have extensive technical documentation
on how the networks are developed, implemented, quality assured and reported to specific data
bases. Appendix A provides information on all the important national monitoring programs; the
objectives, and where additional implementation details can be found. The Tribes may be asked
to participate in these networks to fill data gaps or they may decide there is a need for a
particular site. In addition, there may be other reasons why a Tribe needs to develop an air
monitoring program. Such reasons might include, but are not limited to:
To determine the location and levels of the highest concentrations expected to occur in
the area covered by a monitoring network (potentially to establish official status as
attainment/non-attainment)
To monitor pollution impact on cultural resources
To assess potential toxic hot spots
To assess visibility
To ensure protection of prevention of significant deterioration (PSD) increments
To determine impact on ambient pollution levels of significant local source categories
To determine baseline concentration levels (to compare to future levels to measure
changes and try to determine source of changes)
To study pollutant transport issues in order to understand how the tribal area is being
impacted by upwind sources and what those sources are
To assess mercury and other persistent bioaccumulative toxics (PBT) deposition
To develop control strategies
To perform model validation
To aid in public air quality reporting and forecasting
To build tribal capacity and inform communities of AQ issues
Four important questions should be considered by the Tribe before monitoring begins:
1) Why are we monitoring?
2) What are we monitoring?
3) Who in the tribal organization will watch the results as they come in, and how?
4) What could our response or plan be if our monitoring data indicates unhealthy
conditions?
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Tribes will have a good idea that there is a health or an environmental problem that needs
to be solved, but it's not always explained in a way that helps all those involved in addressing the
problem make the best decision on how the problem can be resolved. It is so important that
resources spent on monitoring (funds and people) are used wisely and that the data collected
provide the Tribe with the correct answers needed to solve the problem. Therefore, making sure
everyone involved in the monitoring activity knows what the problem is, what decisions will be
made with the data and with how much certainty the decision can be made, will be important to
developing a good monitoring network.
The following information provides a few steps that can help ensure the monitoring
program will be developed in a way that allows for the proper communication of environmental
problems and will assist in securing the resources necessary to develop the monitoring network.
The steps that follow do not have to be formally undertaken and they don't have to be followed
in the order they are listed, but they do help in the development of a monitoring program geared
to meet specific objectives.
Step 1: Get the Right People Together
This first step is to get the key people together that need to develop the monitoring
program. These key people can be identified as decision makers and technical personnel:
Decision makers- The term represents the individuals who are the ultimate data users. They
represent the people who have a vested interest in the data. The decision makers, in many cases,
are the individuals who must provide answers and make the "decisions" to take further actions
based on "what the data says". The decision makers are usually the people that know what the
problem(s) is/are, know what timeframe they need answers, and are usually the ones that make
decisions on how to spend the money.
Technical personnel - This term represents people with expertise in various fields like network
development, monitoring methods, quality assurance, information technology and statistics.
These people are the ones that try and implement the monitoring program and provide the
decision makers with valuable information, during the planning stages, on what is possible.
This group needs to understand from the decision maker(s) exactly what needs to be collected
and why in order to provide the best monitoring network, instruments and data quality, within
the budget provided, to answer the decision maker's question.
These two groups need to work together and should be communicating frequently in
order to ensure that few misunderstandings arise.
Step 2: Determine Reasonable Budget Constraints
What monitoring you will be able to perform will depend on the resources, both in
manpower and funds, that can be made available for the program. Although you may be at the
early stages in planning the project, management may have already provided the program with a
budget that will help set the bounds for what is possible. If not, some reasonable estimate should
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be made so that when you get through the following steps, a monitoring project is not developed
that can not be afforded. Over many years of monitoring EPA has developed reasonable national
estimates of the costs for ambient air monitoring for the SLAMS. Attachment B provides a
listing of these costs for the 6 criteria pollutants.
The technical staff necessary to implement the program is an important budget
consideration, especially if the personnel are not currently on staff. Staffing issues are discussed
in Section 3.
Step 3: Determine What Is/Are the Problem(s)
Data can be used to address more than one question (or objective) but many times it is
important to prioritize these questions since the development of the monitoring network and the
technology used might be better served for one particular monitoring objective than another.
For example, monitoring for a hotspot (emission source affecting a community) versus
monitoring to establish a good average background concentration level may require a different
monitoring network and potentially different equipment (might need more sensitive monitors for
background). In addition, there is a possibility that only one site might be necessary for the
hotspot monitoring where a few sites might be required for the average background
concentrations. By identifying the problem in as much detail as possible, the right monitoring
solution can be developed. In the example above, the two problems might be written as.
1. Tribal community X is suffering from increased pollutant concentration Y and we think
it's because of the emissions of pollutant Z_ from industrial sources ABC.
Or
2. We think that the pollutant X_ coming from outside our community is significantly
influencing our ambient air concentrations in community Y but we have no information
on our background concentration levels to prove this.
These problems are simplified but you would be surprised when the decision makers come
together how the problems in each person's mind might be different until one tries to articulate a
consensus problem or set of problems. This step helps put both the decision makers and the
technical personnel on the same page.
Step 3a: Determine the Pollutant(s) of Interest
In the step above we have identified a pollutant or pollutants of interest. The Tribe should
research technical information resources on local, regional and even national levels depending on
the pollutant of interest and type of monitoring incorporated. A Tribe can identify which
pollutants are of the greatest concern through existing methods and tools such as:
EPA Air Quality System (AQS): A national database that tracks air monitoring data from
state, local, tribal, and other entities.
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Air Quality Index (AQI) and AIRNow
Toxic Release Inventory (TRI), National Emissions Inventory (NET)
Other tribes and tribal consortiums who have their own monitoring programs
Data from existing programs such as IMPROVE, Clean Air Status and Trends Network
(CASTNET), National Atmospheric Deposition Program (NADP), etc.
State and Tribal Emission inventories (many tribes do their own inventory prior to
making monitoring decisions)
Private industry monitoring data
Climatology data
Observations from other environmental programs within the same tribe (i.e. water
quality, forestry, wildlife management)
Federal Land Managers
Regional Planning Organizations - Central Regional Air Planning Association
(CENRAP), Western Regional Air Partnership (WRAP), Visibility Improvement State
and Tribal Association of the Southeast (VISTAS), Mid-Atlantic/Northeast Visibility
Union (MANE-VU), Midwest RPO, etc.)
If monitoring is conducted for provided sources information, the type and need of monitoring
should also focus on the category of source. The category of source will help determine what
method of monitoring should be utilized and if it is worth pursuing. Categories can be broken
down as follows:
Stationary or Point (see SCC codes for full list
http://www.epa.gov/ttn/chief/codes/index.html
http://www.epa.gov/ttn/chief/codes/index.htmltfscc)
o Factories
o Power Plants
o Chemical Process Industries
o Petroleum Refineries
Minor Area (please see AP-42, Chapter 13 http://www.epa.gov/ttnchie 1 /ap42/)
o Dry Cleaners
o Road Dust
o Gas Stations, Auto Body Shops
o Wood burning Stoves, Burn Barrels
o Crop Burning/Prescribed Burning
Mobile (please see AP-42, for full listing)
o On-Road
Trucks (Semi tractors/trailers)
Buses
Cars
o Off-Road
Farm vehicles
Construction Equipment
Trains
Recreational Vehicles (Boats, ATV's, Snowmobiles, etc.)
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Tribes can assess the risks that different pollutants pose by studying unit risks and
reference concentrations. This information is available on EPA's National Center for
Environmental Assessment (NCEA), Integrated Risk Information System (IRIS) website:
http://cfpub.epa.gov/ncea/. The EPA has its own assessment group called the Risk Assessment
Forum, made up of senior EPA scientists. This forum "was established to promote Agency-wide
consensus on difficult and controversial risk assessment issues and to ensure that this consensus
is incorporated into appropriate Agency risk assessment guidance". The Risk Assessment Forum
information can be found at the following website: http://cfpub.epa.gov/ncea/raf/index.cfm .
Tribes should be aware that the scientific understanding of these pollutants may change over
time, as more data becomes available. Also, different organizations and experts can have
different assessments of these substances. Tribes should make sure they are looking at data from
credible sources.
Step 4: Turn the Problem into a Question.
Once the problems are listed, you can make a question out of them. If we just focus on
problem number 1 above (hotspot) the questions might be:
a. What is the effect of pollutant Z_from industrial source ABC on the ambient air
concentration in tribal community X ?
Or
b. What is the fence-line ambient air emissions from pollutant Z_from industrial
source ABC
So even with problem 1, the question might be asked in a number of ways (such as a or b).
The way the final question is phrased would then lead to additional questions. Let's say that
question (a) is what the Tribe wants to answer. Some additional questions might be:
Do we need to know what the background concentrations are without industrial source
ABC? We might need background estimates.
What constitutes tribal community X? This would determine the geographical boundary
of the study. This lets everyone know what area the monitoring data is trying to represent
Are we going to try and correlate pollution concentrations to a particular health
problem(s) (maybe an incremental increase in hospital admissions or some other
measurement of a health condition)?
How much data do we need in order to say with confidence that industrial source ABC is
a problem? Should we make sure source ABC agrees that this would be proof so we
don't get into arguments later on?
Is there a threshold value (action limit like the NAAQS) where a decision will be made to
take some kind of action? If some type of action limit is developed then that is where we
want to be sure our data is correct. For example a statement could be made like:
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" If we find that industrial source ABC contributes 50% of pollutant Z to
community X_ and the ambient air concentration reaches 90% of the NAAQS we
will require industrial source ABC to shut down until the air gets cleaner.
What are the all the measurements that are needed (not just the pollutant but do we need
meteorology, hospital admissions, questionnaires, locational information etc.).
Do we care about hourly concentrations, 24 hour concentrations, work week? This would
determine the sample frequency. Is it better to have more sites sampling less frequently
or fewer sites sampling more frequently?
What quality of measurements are needed (precision, bias, completeness, detection
limit1)? Is it better to have fewer measurements that are sampled more accurately with a
more expensive device or more measurements (at maybe more sites) with equipment that
is less expensive to operate but may not be as accurate?
How much money do we have to do this?
These are some of the important questions that need to be asked. What is important to know
is whether you will be able to answer the initial question with an acceptable level of certainty for
the funds that are available. There are tradeoffs with many of the questions but the idea is to
have the right people around who focus on the ultimate question that needs to be answered so
that when the network is developed, it is optimized to give you the best information for the
money you have. However once these questions are answered, you can also use the information
to improve the network if additional resources become available.
A Practical Example of Monitoring Tradeoffs That Affect a Decision.
During the development of the PM2.5 National Ambient Air Quality Standard (NAAQS),
EPA wanted to know how different sampling frequencies, data completeness and different levels
of precision and bias would affect a decision maker's ability to make a correct attainment/ non-
attainment decision. In order to give decision makers a tool that would allow them to play "what-
if' scenarios, the EPA developed a software tool that would allow certain variables to change
and then to see what effect the change had on the decision makers' ability to make the correct
attainment decision. The following provides and example of the PM2.5 Data Quality Objective
Tool. This tool is available on the AMTIC Website http://www.epa.gov/ttn/amtic/dqotool.html.
The software uses historical PM2.5 data to generate data values from a "typical" PM2.5
site. The action limit is the NAAQS value which is 15.05 ug/m3. If there is a curve on either
side of this action limit the curve will identify the probability of making an incorrect attainment
decision. The first graph (Fig. 2.1) represents a site that is monitoring every day, has a complete
data set (100%) and has no bias or imprecision. Therefore it's considered "perfect" data and the
green line represents that any 3 year PM2.5 average above 15 would always be declared non-
attainment and any 3 year PM2.5 average less than 15 would be declared in attainment
1 Definitions for these terms can be found in Section 3 of the QA Handbook Volume II Part 1
http://www.epa.gov/ttn/amtic/qabook.html
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Figure 2.1. Decision curve representing "perfect" data
Figure 2.2 Decision curve with l-in-6 day sampling
Figure 2.3 Decision curve with l-in-6 day sampling
and 75% complete
Figure 2.2 demonstrates what would
happen if instead of sampling every day you
sampled on a l-in-6 day schedule (which is
acceptable). The dashed blue line represents a
true concentration. However, because we are
not sampling every day, even though the true
3-year concentration might be greater than
15.05 ug/m3, we can make a mistake and
sometimes say (there is a probability) that the
site is in attainment (less than 15.05 ) when it
is in non- attainment. The red dot represents a
true concentration. If you follow the red dot
over to the Y axis it falls on the 95%
probability line. What this says is that if you
have a true concentration of 16.7 ug/m3 and
you sample every 6 days, 95% of the time you
are going to say that the 3-year average is non-
attainment (greater than 15.05 ug/m3).
However if you move down the blue dashed
line to a lower concentration that's closer to
the action limit you may make a mistake more
often.
The last graph (Fig 2.3) demonstrates
what would happen if you sampled on a l-in-6
day schedule but you collected only 75% of
the data (which is acceptable). You can see
that the blue graph got a little wider meaning
that you would only be 95% sure that you
could declare a site in non-attainment if the
true value was 16.9 ug/m3. These graphs do
not include any measurement errors like
imprecision and bias which would make these
graphs wider. The tool allows this uncertainty
to be incorporated in the decision making
process.
The example demonstrates that when
you are trying to develop a monitoring
program, there are tradeoffs that need to be
discussed in order to produce the best quality
information within the budgets that you have.
In the above example, the final decision might
be that instead of going to l-in-6 day
sampling, the monitoring agency decides to
implement l-in-3 day sampling and maintain a
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completeness objective of 85%. The tradeoff is that you will spend less money by not sampling
everyday but you collect enough data to make the decision maker comfortable that the data
collected represents the air quality status.
Step 5 Optimize the Sampling Design and Start Planning the Network
Based on the objective setting process, the Tribal organization will now know why it's
monitoring. With the available resources (funds and technical personnel) it will also know
where it needs to monitor, how often it needs to monitor, and the quality of the data it needs to
collect. It is very important to document the decisions that have been made through these steps
since this information will be important in the development of sampling plans and quality
assurance project plans. The Tribe can now start planning a monitoring network
Do You Want More Information About Setting Objectives?
The approach discussed in the material above follows very closely to the approach
described in the EPA guidance document: Systematic Planning Using the Data Quality
Objectives Process. This guidance can be found on the EPA Website for the Office on
Environmental Information (OEI) http://www.epa.gov/quality/qa_docs.html . In addition, there is
a case study that has been developed for a PM10 monitoring project that provides a good
example of the steps involved in this process http ://www. epa. gov/quality/qs-docs/casestudy2-
final.pdf. The case study demonstrates how the objective setting process can work to bring
different concerns (objectives), people of various levels and kinds of expertise, and limited
resources together to produce data that serves the most important decisions.
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Section 3
Program Planning
Once it is decided what type of monitoring is needed, based on the development of your
monitoring objective, the next step is planning the network. This step will involve compromises
that can affect whether or not you will eventually meet your monitoring objective(s) so it is
important to keep those in mind as you plan, fund and implement the network. The important
aspects of planning the network include the following topics:
Staffing
Network Design
Monitor Selection
Quality System Development
Information Technology
Training
These are listed in order that a Tribe might try to step through the process. However, the
order might be somewhat confusing since you would think you would need to know what funds
you have before you would start planning. Indeed, and as mentioned in Section 2, one does need
to have some rough estimate of the funds that either are available or could be available (if
seeking federal funds) for the monitoring program. However, as you step through the aspects of
planning you will find that it is an iterative process where compromises between staffing,
network design, monitor selection and QA will be made; all which affect the monitoring program
costs. Therefore, once all the technical decisions are made, the Tribe will have a better idea of
what the actual monitoring programs costs will be and this detail will help justify the costs to
management and in any grant application.
3.1 Technical Staffing
Depending on whether a monitoring program is new to the Tribe or an addition to
activities it routinely performs, the staffing issue may or may not be important. However, there
are a number of functions, depending on the type of monitoring accomplished, which will be
very important to either have expertise within the Tribe or to have funds available to secure that
expertise. Table 3-1 identifies these functions and provides some of the key activities within the
functional category. The monitoring organization can use this list as a starting point and add
functions and activities as needed. Once the list is detailed for the particular Tribe, it will help in
the development of position descriptions for recruitment of appropriate staff as well as be useful
in the development of appropriate training programs.
Not all functions are needed for long periods of time so the Tribe may feel that it can
contract out some of the functions that are needed. For example, the Tribe may wish to contract
out the information technology (IT) function to have the monitoring instruments connected to a
data logging system that would transfer data to a local data base and eventually to an external
data base like AQS. This part of the process might be considered a "one-time" event needing a
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particular expertise whose function might not require a full time person. However, there is a
need for someone within the Tribe with the ability to understand this IT function to ensure data
collection it is operating properly on a day-to-day basis.
Table 3-1 Monitoring Functions that Need Some Level of Staffing or Expertise
Function
Procurements
Technical
Statistical
Quality Assurance
Information Technology
Activities
- Capital equipment and consumables,
- Developing contracts and maintenance agreements
- Applying for EPA grants
- Set up a monitoring site, electricity, communications
- Development of standard operating procedures
- Selection and installation of monitoring equipment
- Calibrating equipment, performing quality control
- Shelter and equipment maintenance
- Understanding population and measurement uncertainty
- Developing networks to achieve objectives
- Data assessment/interpretation, data quality assessment
- Development of the quality system, QMP/QAPP development
- Development of data quality objectives
- Implementing technical systems audits, performance evaluations
- Data Validation
- QA reporting
- Information technology selection (data loggers and local data base)
- Analyzer output to data logger and data transfer to local data base
- Local data base data transfer to external data repositories (AQS, IMPROVE etc.)
3.2 Network Design
A monitoring site or a network of monitoring sites should be chosen based on what
information the tribe wishes to capture based on the objectives described in Section 2. If
monitoring will be implemented to support one or more of the nationally implemented networks,
there will most likely be requirements or guidance available on the development of an
appropriate network and the sites within the network. Appendix A provides information on the
network/site requirements of the most common national air monitoring networks.
Some Reservations are so large that monitors are needed in multiple locations or a Tribe
may wish to place multiple monitors in order to study transport issues. In addition, monitors for
different pollutants may be placed at the same site, which provides a more robust data set for
understanding what is happening to air quality and why. This follows some of the objectives of
the NCore network1. In all cases, whether developing a network for a specific tribal issue or
providing vital data to support national monitoring networks, the network needs to be designed
with consideration for the following:
Representativeness - One of the most important attributes of any ambient air monitoring
network is representativeness. This term refers to the degree in which data accurately and
precisely represent the condition which you are trying to measure in order to meet the objectives
National Ambient Air Monitoring Strategy, http://www.epa.gov/ttn/amtic/monstratdoc.html
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of the monitoring program. It does not matter how accurate or precise the data are if a site was
placed for the intent to measure background conditions but ended up measuring pollutant
concentrations influenced by a source because the conclusion you draw from the data will
probably be incorrect. So, the first goal should be finding the most representative site(s).
Monitor/Sampler Requirements and Siting- Some monitoring technology requires that
analyzers be kept within a certain operating temperature range. Maintaining this temperature
range will most likely require some type of shed or enclosure and require heating and cooling.
Decisions in selecting monitors/samplers may require tradeoffs between data quality (higher
sensitivity instruments that may need more care and maintenance) and those that may be more
"hardy" under the conditions (remote site that receives less frequent site visits) that will be faced
at the site. Section 3.3 provides more detail on the decisions that need to be made to select an
appropriate monitor but it is obvious that the type of monitor selected can affect the network
design and the siting requirements.
Logistics- Because many Reservations are located in rural areas, impediments may exist to
getting to the site as well as running electrical or phone service to site locations. Tribes are
encouraged to look at alternative solutions, such as radio, satellite, or Internet-based
communications systems and generator, wind, or solar-derived power. Also, there will be some
frequency at which operators will need to visit sites, either for maintenance, filter and/or data
collections and quality assurance activities. There needs to be some thought given to ensuring
that in all but extreme cases, the operator will be able to get to the site safely to perform the
required monitoring activities and for carrying equipment and gases needed for quality
assurance audits. The site should be accessible year-round, through spring rains and winter
snowfalls, and should allow for the location of a shed or trailer, if needed.
Depending on the type of monitor chosen and the local climate, a monitoring shed or
trailer that is weather-tight, temperature-controlled, and has adequate space may be needed. If a
trailer is not available, shed kits can be purchased locally. The Tribe should consider future
monitoring needs when arranging for a shelter so that extra space and adequate power sources
are available. Depending on the monitoring objectives, the organization may be able to house the
monitors/samplers in existing buildings and run monitor probes and inlets out of these buildings
while providing for adequate sampling.
NOTE: It will sometimes be necessary to make compromises in the network design which may
affect the representativeness of the site(s). Any compromises should be brought to the attention
of the decision maker/data user before final network design decisions are made. In addition,
these decisions should be documented so that if data are found to be non-representative or
additional resources are acquired, the monitoring program can be improved as necessary.
3.3 Monitor Selection
Once the pollutant parameter has been identified, the sampling methodology should be
decided upon. The final decision on what type of monitor to use will focus on many factors such
as: cost; detection limit, precision and bias; level of tribal monitoring experience; seasonal
conditions; expected program continuity; the need to monitor for one or multiple pollutants;
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monitor maintenance/service requirements; and conditions at monitoring site (electricity and
phone line availability). In addition, some monitoring programs, such as the SLAMS network,
require the use of monitors that have been designated and certified as federal reference methods
(FRM) or federal equivalent methods (FEM). Therefore, monitoring for SLAMS purposes will
restrict the type of monitors available for selection. If the Tribe is planning on participating in
established national networks, they should consult with experts in the networks for advice and/or
any restrictions on the monitors or samplers that can be used.
Ambient air monitors can be broken down into two general groups, manual and continuous:
Manual Samplers
o Time averaged data
o Sampling media
filters, cartridges, canisters, precipitation samples
o Analyzed in separate step in a qualified laboratory
o Most do not need a shed or trailer, may need shade
Continuous Samplers
o Instrumental methods- In most cases no physical sample. The instrument
provides a signal which is converted into a concentration.
o On-line data which needs to be saved (data logger) and transferred to other data
bases
o Continuous data stream
o Most or all need a shed or trailer
The selection of a particular monitor is very important. For example, many Tribes are
involved in particulate sampling. They will have to make a choice of deploying manual PM2.5
samplers or continuous monitors on their Tribal land. The table below might be some decisions
that will have to be weighed in determining what type of device the Tribe might be able to use.
Manual PM2.5 Sampler
Continuous PM2.5 Monitor
Pros
Easy to use
Do not need a shelter
Does not need much information management technology
Can get every day and less than every day (event) results
Better chance of complete data for better data certainty
Cons
May not be able to afford every day sampling
Must have filter analysis at a lab (added cost)
Filter could get lost/damaged reducing data completeness
More sophisticated to operate and require data logger
May not produce results similar to FRM
Need a shelter, adding to expense
Not FRM/FEM-can't use for comparison to NAAQS
Cost almost twice as much as a manual instrument
In Section 2, three figures were used to provide examples of added uncertainty that
occurred when one went from every day sampling to l-in-6 day sampling. The use of a manual
vs. a continuous instrument represents this case since many organizations can not afford to
operate a manual sampler on an every day sampling frequency. However, if you add the extra
cost of a continuous sampler and the shelter you may be able to afford to operate 2 manual
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instruments at a l-in-3 day sampling frequency which may provide less uncertainty than one
continuous monitor operating every day. You can see how the planning activity and the tradeoffs
need to be reviewed in order to make the best choice for the monitoring organization.
Tribes are strongly encouraged to collect meteorological data at the monitoring site.
Usually a minimal meteorological station measures wind speed and direction, relative humidity,
temperature, barometric pressure, and precipitation, and uses a data logger for gathering and
storing data. This involves purchasing and operating additional pieces of equipment. There are
standard procedures for submitting meteorological data to the AQS and/or AIRNOW data
systems.
Each monitor has set criterion for siting to make sure that it monitors real ambient air.
This should be investigated for each monitor before a purchase or a site is decided upon. Most
importantly, monitors need to be situated a certain distance away from trees or other tall
obstructions, such as buildings, and the monitor probe needs to be situated a certain distance
above the ground. See Appendix A for references and web addresses to the appropriate siting
information for some of the national monitoring programs.
3.4 Quality System Development
During the objective setting process, the acceptable level of data quality for the monitoring
program will be defined. Data is virtually useless unless its quality is known. As an example:
Would you believe the statement that the average height of all men in Idaho was 5 ft. 8 in. if
the measurements were done correctly but were based on measuring 3 men in Idaho?
Or
Would you believe the statement if they selected 2,000 men from Idaho at random but had
someone estimate the height instead of using a reliable measuring device?
In both cases there is serious doubt about the quality (the amount or accuracy) of the data
that was used to make the statement. If you did not know how the information was collected you
might tend to believe it because the average height is somewhat close to the national average
height for men. However, with more information you would question the validity of the
statement. In order to ensure that the statements that are made from the data collected from the
Tribes monitoring program can be believed, a quality system needs to be put in place.
A quality system is the "blueprint" or framework by which an organization applies
sufficient quality control (QC) and quality assurance (QA) practices to ensure that the results of
its environmental programs meet or exceed expectations2. It is based upon the model of planning
the work, doing what was planned, assessing the results against the performance criteria,
validating data, and making improvements if necessary.
American National Standard: Quality systems for environmental data and technology programs-Requirements with guidance for
use http://www.asq.org/quality-press/index.html
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Although this guidance document has not been developed specifically for programs
supported with EPA funds, it is believed that all data collection programs need some form of
quality system. The system will provide the organization information about the quality of data
collected and do it often enough so that measurements systems that are out of control can be
corrected without significant data loss.
The EPA, as well as many federal, tribal, state, local national and international
organizations are developing and using consensus standards to implement vital aspects of
environmental programs. These consensus standards help ensure consistency in products and
information from various sources and entities. The foundation of the EPA quality assurance
policy is derived from the "American National Standard: Quality Systems for Environmental
Data and Technology Programs-Requirements with Guidance for Use2(ANSI/ASQ E4). " Tribes
not utilizing EPA funds for the collection of environmental data may want to follow the
suggested requirements in this document.
Quality System Requirements for EPA Funded Programs.
EPA QA Policy 5360.13 requires that all organizations funded by EPA for environmental
data collection develop quality management plans (QMPs) and quality assurance project plans
(QAPPs) before collecting data.
QMP - describes the quality system in terms of the organizational structure, functional
responsibilities of management and staff, lines of authority, and required interfaces for
those planning, implementing, and assessing activities involving environmental data
collection. The QMP is not specific to any particular project but more related to how the
Tribal monitoring organization implements its quality system.
QAPP- is a formal document describing, in comprehensive detail, the necessary QA/QC
and other technical activities that must be implemented to ensure that the results of work
performed will satisfy the stated performance criteria, which may be in the form of a data
quality objective (DQO). The QAPP is specific to a particular monitoring project.
Standard operating procedures (SOPs) are part of the QAPP development process and are
vital to the quality of any monitoring program.
Guidance for the development of both these documents can be found on the EPA Quality
Staffs website3. In addition, EPA has provided flexibility to EPA organizations on how they
implement this policy, allowing for use of a graded approach. Since EPA funds the collection
and use of data for a number of monitoring objectives and for organizations with a broad range
of capabilities, flexibility in the QMP and QAPP requirements is necessary. For example, data
collection for the purpose of comparison to the National Ambient Air Quality Standards
(NAAQS) will require more stringent requirements, while monitoring programs for special
purposes may not require the same level of quality assurance. The level of detail of QMP and
QAPPs, as explained by the EPA quality Staff in the EPA Quality Manual, "should be based on a
3 http://www.epa.gov/qualityl/
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common sense, graded approach that establishes the QA and QC requirements commensurate
with the importance of the work, available resources, and the unique needs of the organization".
The ambient air program has developed a graded approach that will help the tribes develop both
QMP and QAPPs. Appendix C provides information on this approach.
For most of the major national monitoring programs, QA requirements and/or guidance have
been developed that must (if a requirement), or are strongly suggested, be followed. Many
programs such as the PM2.5 Chemical Speciation Network and the National Toxics Trends
Network have developed program QAPPs that can be can be (and are suggested) adopted by the
monitoring organization by providing written confirmation to the EPA Regions.
The Tribe must prepare a QAPP and SOPs for all monitoring activities. This can be a
lengthy process, depending on the complexity of the monitoring and the monitoring objective.
Once the Tribe has finished writing the QAPP, it is submitted to the Regional Office for
approval. QAPPs should be written and approved before any "official" data is collected. The
QAPP provides the funding organization some assurance that the monitoring organization has
performed adequate planning to control and assess the quality of its data before funds are spent
on data of questionable quality. In many cases, EPA provides funding for the Tribal monitoring
organization to purchase the necessary equipment and consumables to start a monitoring project
as well as time to become familiar with the instruments in order to develop an adequate QAPP.
However, once this initial funding is provided, the QAPP should be written before any funding
for routine monitoring is spent. There are a number of ways QAPPs can be developed:
Start from scratch and use the EPA guidance documents and technical assistance
documents for developing a project specific QAPP. This may be necessary for very
specific projects.
Utilize various model or generic QAPPs that have been developed for some of the
ambient air monitoring programs. An example of these include:
o PM2.5 Model QAPP4
o National Toxics Trends Site (NATTS) Model QAPP5
Utilize generic QAPPs that are approved for implementing networks such as the PM2.5
Chemical Speciation Network and the IMPROVE Networks.
Utilize QAPPs developed from other monitoring organization but modify it to the
appropriate specific language for the Tribes monitoring activity.
Utilize Turbo-QAPP software for the development of criteria pollutant QAPP
development.
The EPA has worked with ITEP to develop a generic ambient air monitoring QAPP software
product called Turbo-QAPP. Turbo-QAPP mimics the functions of software like Turbo-Tax to
lead tribal monitoring personnel through the development of their project specific ambient air
monitoring QAPPs. Turbo-QAPP should help Tribes by providing most of ambient air
monitoring guidance for the criteria pollutants within a click of a mouse. It is anticipated that the
4 PM2.5 Model QA Project Plan (QAPP) http://www.epa.gov/ttn/amtic/pmqainf.html
5 Quality Assurance Guidance Document - Model Quality Assurance Project Plan for the National Air Toxics Trends Stations
http://www.epa.gov/ttn/amtic/airtoxqa.html
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first working version will be available, free to the Tribes, in 2007. For information on Turbo-
QAPP, contact ITEP http://www4.nau.edu/itep/index.asp.
Quality Control
Quality Control (QC) is the overall system of technical activities that measures the
attributes and performance of a process, item, or service against defined standards to verify that
they meet the stated requirements established by the customer9. The process establishes
techniques to both prevent the generation of unacceptable data and take appropriate corrective
action when data is determined to be unacceptable.
There is a wide variety of techniques that fall under the category of QC. Figure 3.1 lists a
number of these activities. However, it is the responsibility of the tribal monitoring
organization, through the
development of their QAPP and
quality system to develop and
document the:
QC techniques
frequency of the check
and the point in the
measurement process in
which the check is
introduced
traceability of standards
matrix of the check
sample
level of concentration of
analyte of interest
actions to be taken in the
event that a QC check
identifies a failed or
changed measurement
system
formulae for estimating
data quality indicators
procedures for
documenting QC results,
Figure 3.1 Types of quality control activities
including control charts
description of how the data will be used to determine that measurement performance is
acceptable.
Many of the national monitoring programs implement many of the techniques discussed in
Figure 3.1. Rather then try to be specific here about the techniques of each program, Appendix
A provides the references to the quality system material where these QC checks are discussed.
Some programs, such as the ambient air monitoring program, develop measurement quality
Technical Guidance for the Development of Tribal Air Monitoring Programs
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objectives tables for the criteria pollutants which provide listings of the major quality control
samples and the acceptance criteria.
3.5 Information Management
Information management covers many aspects of a monitoring program. It should not simply
refer to the data that is produced by a monitor that gets uploaded to a data logger. It needs to
encompass the entire measurement system which includes:
Personnel - training/certification records, who visited the site, performed checks,
removed and shipped filters etc,
Logbooks- shelter logs, instrument logs, filter logs
Control charts
QMP/QAPPS/SOPs and date of approvals or changes
Chain of custody forms
Calibration and standards certifications
Important memos that reflect decisions made to the monitoring program
Data certification letters
Data collection
Part of information management involves site and instrument logbooks where information
and results are recorded manually. A site logbook should be kept to detail maintenance
activities, problems at the site and how these problems were corrected. For example, power
outages and equipment failures need to be noted. In addition to a site logbook, a separate
logbook should be kept for each individual monitor to record the results of calibrations and other
procedures. Logbooks serve as the "institutional memory" of a site or monitor and can help staff
members remember when a specific problem occurred and how it was addressed. Newer
technologies that provide for the capture of data electronically are acceptable as long as the
information is easily accessible for review and it provides the same capabilities as the logbook.
In addition, if this information is stored electronically, a second copy of these records should be
stored in a safe place.
Tribes need to appropriately handle the information they produce because any of the
information discussed above can affect the ultimate validity of the data. As a Tribe starts
planning the monitoring network, create a list of the vital information that will pertain to the
program and develop a filing system to ensure this information is identified and stored
appropriately.
Data Collection Technology
Continuous monitors collect large volumes of data that need to be recorded as it is
generated. Data from all types of monitors needs to be stored until it can be reviewed and
quality assured. Once the data is quality assured, it needs to be corrected, flagged as necessary,
and placed in a repository where other interested parties can view it. Section 6 is devoted to data
acquisition and management.
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3.6 Training
Adequate education and training are integral to any monitoring program that strives for
reliable and comparable data. Training is aimed at increasing the effectiveness of employees and
their organization. When thinking about what training an organization might need, Table 3-1 can
be used as a guide. If the list is complete, it can be used to determine whether the person
performing the function is trained in the activities assigned to that function. If not, then a
training program can be worked out with employee to get the necessary skills to be successful in
that function. In order to keep track of the capabilities of the technical staff some information
that can be recorded in personnel files include:
personnel qualifications- general and position specific
training requirements - by position
frequency of training
Cross-training should also be considered so that more than one individual can perform some
of the more important functions, at least adequately. Due to high rates of turnover in many
monitoring programs, the development of detailed standard operating procedures (SOPs) is
critical for ensuring a smooth transition from one person to the next. The importance of the
development of SOPs can not be overemphasized.
Training Courses
Over the years, a number of courses have been developed for personnel involved with
ambient air monitoring and quality assurance aspects. Such training may consist of classroom
lectures, workshops, teleconferences and on-the-job training. Formal and informal training is
offered through the following organizations:
Institute for Tribal Environmental Professionals (ITEP) http://www4.nau.edu/itep/ -was
established in 1992 with a vision to assist Indian Tribes in the management of their
environmental resources through effective training and education programs. More information
about the ITEP courses is discussed below.
EPA Air Pollution Training Institute (APTI) http://www.epa.gov/apti/ - primarily provides
technical air pollution training to state, tribal, and local air pollution professionals, although
others may benefit from this training. The curriculum is available in classroom, telecourse, self-
instruction, and web-based formats.
Air & Waste Management Association (AWMA)
http://www.awma.org/enviro_edu/index.html A&WMA offers a variety of products and services
to help meet the professional development and educational needs of environmental professionals,
university students, grades K-12 students and teachers, and the general public.
American Society for Quality Control (ASQC) http://www.asq.org/training-and-
certification.html. ASQC is a knowledge-based global community of quality control experts,
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with nearly 100,000 members dedicated to the promotion and advancement of quality tools,
principles, and practices in their workplaces and in their communities. The Society serves as an
advocate for quality.
EPA Quality Staff http://www.epa.gov/quality/train.html - The EPA Quality Staff is responsible
for developing generic training on quality-related issues and also put on national conferences that
include training. Attendance to conferences and training are free.
EPA Regional Offices - http://www.epa.gov/epahome/locate2.htm . The EPA Regions provide
a wealth of technical experience and often hold meetings, conferences and training activities.
Most Tribes are in contact with one or more Regional Offices.
Regional Planning Organizations (RPOs)- Because the pollutants that lead to regional haze
can originate from sources located across broad geographic areas, EPA has encouraged the States
and Tribes across the U.S. to address visibility impairment from a regional perspective. Today,
EPA provides funding to five regional planning organizations to address regional haze and
related issues. The RPOs hold various conference and training activities that would be of interest
to the tribes.
National Monitoring Programs - Many of the web sites representing the national monitoring
programs (see Appendix A) advertise training and should be reviewed at some regular frequency
to take advantage of these opportunities.
Instrument Vendors - Some vendors offer regular training courses at their facilities or offer
services to set up the monitor and train the staff for a daily fee plus travel costs. As part of the
purchase/review process, Tribes should ask vendors whether training is offered.
In addition, the EPA provides a tribal website that describes upcoming training as well as
provides links to other training opportunities that might be of interest to Tribes.
http://www.epa.gov/air/tribal/training.html
ITEP Courses
Tribes may attend training courses to prepare for monitoring. The Institute for Tribal
Environmental Professionals (ITEP) and the Tribal Air Monitoring Support (TAMS) center offer
courses including: air toxics monitoring; meteorological monitoring; writing a QAPP;
dataloggers; air quality computations; data management; PM monitoring; ozone monitoring;
Tribal Emission Inventory Software Solution (TEISS); and EPA's Air Quality System (AQS).
ITEP offers data analysis courses where Tribes can learn basic statistical techniques used for
demonstrating compliance with the NAAQS. Certain data needs to be uploaded to the EPA's
AQS or AIRNOW databases if funded with EPA grants. Tribes should consider which of these
courses they may want to attend and plan for travel costs.
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ITEP courses are available for some types of monitors but not all. Neighboring tribes,
tribal consortiums, or state or local agencies, where appropriate, may also offer assistance. If a
Tribe is a member of an RPO, arrangements might be made for some training. Federal agencies
such as the Forest Service and Park Service sometimes operate monitors and may be able to offer
assistance.
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Section 4
Funding
Once a Tribe has identified the pollutants of concern, planned the size of the monitoring
network, found the site(s), and chosen a specific monitor(s), monitoring funds should be sought.
If looking for federal funding, it is likely that the source of these funds will be some type of
grant. The following sections provide information on the major sources of ambient air
monitoring grant funding available to the Tribes, explains the process of seeking those funds
through the development of a grant proposal and workplan, and provides some specific
information on the costs of some of the ambient air monitoring activities.
4.1 Clean Air Act (CAA) Grants
The EPA Office of Air and Radiation (OAR) is committed to working with the tribes to
develop and implement Clean Air Act (CAA) programs in Indian country. One of OAR's
primary tools in this effort is to award CAA grants to the tribes in order to build capacity to
address air quality issues.
The EPA offers ambient air funding under Sections 103 and 105 of the Clean Air Act.
Section 103 grants are for air program planning and short-term projects while Section 105 grants
are for operating ongoing air programs and for long-term projects. Section 103 grants have the
advantage of not requiring the Tribe to match any of the federal funds, while Section 105 grants
require a Tribal match of between 5% and 40% of the total amount of the grant. Further
information on Tribal match requirements can be found in 40CFR ง 35.575 or 40CFR ง 49.4{q}
http://www.gpoaccess.gov/cfir/index.html . A Tribe should start out with a 103 grant and can
then apply for 105 funding after the air program has been established.
4.2 General Assistance Program (GAP) Grants
Tribal requests for EPA assistance may involve more than one media program. In those
instances, the statutes require the tribes to separately account for each programs' funds. This is a
barrier for most tribes because it inhibits integrated environmental approaches, and tribes
sometimes lack the basic infrastructure to comply with the accountability requirements of these
diverse, statutes and regulations.
In response to the Agency's request for more flexibility in assisting the tribes to build
their overall environmental management capacity, Congress first authorized EPA to create the
Multi-Media Assistance Program and subsequently enacted the "Indian Environmental General
Assistance Program Act of 1992". This program provides general assistance grants to Indian
tribal governments and intertribal consortia to build capacity to administer environmental
regulatory programs on Indian lands; and provide technical assistance from EPA to Indian tribal
governments and intertribal consortia in the development of multimedia programs to address
environmental issues on Indian lands. Some information on GAP can be found at the following
website http://www.epa.gov/indian/laws3 .htm
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The EPA OAR maintains a tribal website at: http://www.epa.gov/air/tribal/. This site is
designed to strengthen EPA and tribal air quality programs in Indian country by providing timely
and user-friendly access to key information; promoting the exchange of ideas; and making
available relevant documents to all environmental professionals who live and work in Indian
country. This website provides a link to grants and funding that may be of interest to the tribes
and provides information on:
Science to Achieve Results (STAR) Research Grants - from EPA's National Center for
Environmental Research, STAR Requests for Applications invite research proposals from
academic and non-profit institutions located in the U.S., and state and local governments.
State and Tribal Grant Program (STAG) Funding Opportunities - EPA's Office of
Enforcement and Compliance Assurance (OECA) makes grant funds available to
regulatory partners to strengthen their ability to address environmental and public health
threats, while furthering the art and science of environmental compliance.
Federal Grants - Grants.gov allows organizations to electronically find and apply for
competitive grant opportunities from all Federal grant-making agencies.
OAR Grants - Funding opportunities available from EPA's Office of Air and Radiation
(OAR). This website includes the local community air toxics grant solicitations besides
others. This website includes Community Air Toxics Monitoring grants and grants
information for the Community Action for a Renewed Environment (CARE) Program
EPA Environmental Justice Grants - Grants focused on environmental justice.
Tribal Grants - Funding opportunities available from EPA's American Indian
Environmental Office (AIEO)
4.3 Other Funding Options
Other funding options are also available to tribes and should be explored. As more
Tribes apply for EPA air grants, competition has become tighter. This means that tribes may
have to look at alternate funding sources. Creative opportunities can be found for Tribes to link
their interests to those of other organizations. For instance, National Oceanic an Atmospheric
Administration (NOAA) grants may be awarded for Tribes to obtain meteorological data that is
of interest both to NOAA and the Tribe. A United States Department of Agriculture (USDA) -
Concentrated Animal Feeding Operations (CAFO) grant could be obtained to fund ammonia
monitoring (of interest in regional haze considerations). Indian Health Services (MS) may fund
monitoring if it is believed that air emissions are directly causing health problems on the
Reservation. These are just a few suggestions for places where Tribes can look for funds.
The desire to keep data confidential may also lead tribes to pursue other alternatives.
Some tribes pay for their monitoring using tribal funds. Other Tribes have obtained monitoring
money through Regional Planning Organizations (RPOs) to collect monitoring data beneficial to
both the Tribe and the RPO. Some Tribes work with state agencies to share monitoring costs and
responsibilities and then share the data with the state agency. Some air-related activities can
coincide with other federal grants. For example, a meteorological station could serve to gather
air-quality data and could also gather data for alternative wind energy feasibility studies under a
Federal Energy Resources Commission grant.
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4.4 The Grant Workplan- For the Tribe Seeking Federal Funds
One of the first efforts in seeking grant funds is in the development of a comprehensive work
plan. Grants are competitive, meaning there are more people looking for funds than there are
funds available, so the EPA Regions will be the position of selecting those monitoring programs
that appear to be the best candidate to achieve success and they will be judging this, in part, by
the grant application and workplan. To assist tribes in writing effective grants, OAR developed a
document entitled: Tribal Air Grants Framework: A Menu of Options this document can be
found on http://www.epa.gov/air/tribal/grants.html.
Approvable work plans need to have:
1. One or more objectives (that's why the objective setting can be so important),
2. activities that support the achievement of the objectives, and
3. outcomes or deliverables that will produce environmental results within the
objectives. The tribe should also try to develop performance measures that help to
measure progress on achieving the environmental results.
For example, in Section 2, one possible objective was written:
What is the effect of pollutant Z from industrial source ABC on the ambient air
concentration in tribal community X ?
So from this example the words in bold would be solved as follows:
The objective would be find out what the effect was;
the activities would be the monitoring necessary to collect the data that proves or
disproves an effect;
the outcomes/deliverables would be a set of reports and various statistical analysis
quantifying the effect that the pollution had, and;
the environmental results would be the mitigation that would take place to reduce the
harm from the pollutant on the community and performance measures might be the type
of tracking or follow up that is done periodically to show measured progress in the
mitigation (like an annual X% decrease in concentration over the next 5 years)
The EPA Office of Grants and Debarment at: http://www.epa.gov/ogd/ provides good
information on the grants process. This website: http://www.epa.gov/ogd/recipient/tips.htm
provides some tips on applying for a grant and is included in its entirety in Appendix D. These
tips will help in the development of the workplan as well as how to build a good budget proposal
for the monitoring effort. In addition, Appendix D also includes a summary of EPA Grants, a
listing of websites for more information on the Indian GAP, and a Sample GAP Workplan that
may be helpful in putting together a grant workplan.
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4.5 Costs of Monitoring
Before any kind of funding request can be made, cost information must be collected for
implementing the monitoring program. Costs vary widely with the type of monitor needed and
where it will be located. These costs may cover: personnel and travel, construction of a
monitoring shed or purchase of a monitoring trailer; installation of electricity and phone service
(these costs may be considerable in rural areas); purchase of a data management system; lab
costs; purchase of calibration devices and standards; spare parts for monitor; tools for working
on the monitor; shipping costs to the lab; and lab services themselves l. If the Tribe is becoming
part of a program, such as IMPROVE, many of these costs will be combined into an annual
program fee. Some monitors and/or calibration equipment are very complex and must be
shipped back to the vendor for servicing, so these costs should be considered. Vendors often
offer services to visit the site and install more complex monitors and provide training sessions to
Tribal staff. Though this may be costly, the Tribe may want to consider this option.
Every 3 years, EPA is required to perform an Information Collection Request (ICR) for
its major programs. The ICR provides national estimates on the costs to implement the ambient
air monitoring program. EPA surveys a number of representative monitoring organizations.
Aggregates this information and provides an average cost for operating a monitoring site for an
individual pollutant. Feeling that this information might be helpful to the tribes, Appendix B
includes summary estimates of the costs for operating the criteria pollutants: ozone, carbon
monoxide, sulfur dioxide, nitrogen dioxide, lead, PMi0 and PM2 5 In addition, there is one more
table that provides general costs not covered in the pollutant specific costs. This information
may be helpful in putting together the appropriate costs for a monitoring site. However, the
values should be used as "ballpark" estimates and the Tribe should consult with vendors, other
air monitoring programs and the appropriate EPA Regions for more specific values.
1 For example, the cost of lab and shipping services for an IMPROVE protocol site is ~ $33,000 per year.
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Section 5
Monitoring Implementation
Section 3 provided the reader with general information necessary to plan a monitoring
activity in enough detail to determine the costs and resources necessary for monitoring and to
develop a workplan to seek federal funds. This section provides some additional details of
monitoring implementation. The information is not specific to any one monitoring program and
should be used as general guidance.
5.1 Participation in National Monitoring Programs
Tribes may be interested or have an opportunity to participate in nationally established air
monitoring programs. All of these programs provide requirements that must be met in order for
the data to be used in a specific monitoring program as well as guidance which provide
additional detail of a requirement or suggestions for implementation that can be followed or
modified as the Tribes feels appropriate for their circumstance. An example of a requirement
would be the use of federal reference or equivalent methods (FRM/FEM) for SLAMS
monitoring, whereas guidance would be the suggested cleaning of the PM 2.5 very sharp cut
cyclone every month.
National air monitoring programs of interest to the Tribes include:
State or Local Air Monitoring Stations (SLAMS)
National Core (NCore)
Photochemical Assessment Monitoring Stations (PAM)
PM2.5 Chemical Speciation Network
National Air Toxics Trends Stations (NATTS)
Interagency Monitoring of Protected Visual Environments (IMPROVE)
Clean Air Status and Trends Network (CASTNET)
National Atmospheric Deposition Program/ National Trend Network (NADP/NTN)
Each program mentioned has detailed information and guidance on the objectives of the
network, the types of monitors/samplers used, siting the equipment and the data to be collected.
Rather then try to provide that level of detail in this section, Appendix A contains a fact sheet
for each of the programs mentioned above that can be used as a navigational tool to find the
information on particular monitoring implementation subjects.
5.2 How Long Might it Take to Start Monitoring
Tribes should consider the timing involved in installing a monitor. For example, a grant
received in late summer may result in monitors being placed the following spring. Time is
needed to receive the grant money, hire personnel, order the monitor, prepare the site, write the
QAPP, contract laboratory analysis, and learn how to operate the monitor. These steps can take
months and can be slowed by weather conditions. Depending on the conditions of the grant and
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timeline described in the workplan, 6-9 months may be a reasonable timeframe to anticipate
when the first day of "real" data collection might start.
5.3 Monitor Placement
Proper siting of the sampling equipment and sampling probes is necessary to ensure that
the monitors and samplers are obtaining representative samples of the ambient air.
Final placement of the monitor at a selected site depends on physical obstructions and
activities in the immediate area, accessibility/availability of utilities and other support facilities
in correlation with the defined purpose of the specific monitor and its design. Because
obstructions such as trees and fences can significantly alter the air flow, monitors should be
placed away from obstructions. It is important for air flow around the monitor to be
representative of the general air flow in the area to prevent sampling bias. Detailed information
on urban physiography (e.g., buildings, street dimensions) can be determined through visual
observations, aerial photography and surveys. Such information can be important in determining
the exact locations of pollutant sources in and around the prospective monitoring site areas.
Network designers should avoid sampling locations that are unduly influenced by down
wash or ground dust (e.g., a rooftop air inlet near a stack or a ground- level inlet near an unpaved
road); in these cases, the sample intake should either be elevated above the level of the maximum
ground turbulence effect or placed at a reasonable distance from the source of ground dust.
Depending on the defined monitoring objective, the monitors are placed according to exposure to
pollution. Due to the various physical and meteorological constraints discussed above, tradeoffs
will be made to locate a site in order to optimize representativeness of sample collection. The
consideration should include categorization of sites relative to their local placements.
The goal in siting stations is to correctly match the spatial scale represented by the
sample of monitored air with the spatial scale most appropriate for the monitoring objective of
the station. The representative measurement scales of greatest interest are shown below:
Micro Concentrations in air volumes associated with area dimensions ranging
from several meters up to about 100 meters
Middle Concentrations typical of areas up to several city blocks in size with
dimensions ranging from about 100 meters to 0.5 kilometer
Neighborhood Concentrations within some extended area of the city that has relatively
uniform land use with dimensions in the 0.5 to 4.0 kilometers range
Urban Overall, citywide conditions with dimensions on the order of 4 to
50 kilometers. This scale would usually require more than one site for
definition
Regional Usually a rural area of reasonably homogeneous geography and extends
from tens to hundreds of kilometers
National/Global Concentrations characterizing the nation and the globe as a whole.
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Table 5-1 illustrates the relationships among the basic monitoring objectives and the scales of
representativeness that are generally most appropriate for that objective.
Table 5-1. Relationship Among Monitoring Objectives and
Scales of Representativeness.
Monitoring Objective
Highest Concentration
Population
Source impact
General/background
Regional Transport
Welfare-related
Appropriate Siting Scale
Micro, middle, neighborhood, sometimes urban
Neighborhood, urban
Micro, middle, neighborhood
Neighborhood, regional
Urban./regional
Urban/regional
Manifold
Cable Conduit
DAS
Printer
5.4 Monitoring Station Design
Monitoring organizations should design their monitoring stations with the station
operator in mind. Careful thought to safety, ease of access to instruments and optimal work
space should be given every consideration. If the station operator has these issues addressed,
then he/she will be able to perform their duties more efficiently and diligently. Having the
instruments in an area that is difficult to work in creates frustration and prolongs downtime. The
goal is to optimize data collection and quality. This must start with designing the shelter and
laboratory around staff needs and requirements. The following is a description of the optimal
station and laboratory design.
The EPA is aware
that monitoring stations
may be located in urban
areas where space and land
are at a premium,
especially in large cities
that are monitoring for NOX
and CO. In many cases,
the monitoring station is
located in a building or
school that is gracious
enough to allow an agency
to locate its equipment
there. Sometimes, a
storage or janitorial closet
is all that is available.
However, this can pose
serious problems. If the equipment is located in a closet, then it is difficult for the agency to
control the temperature, humidity, light, vibration and chemicals that the instruments are
subjected to. In addition, security can also be an issue if people other than agency staff have
access to the equipment. The Tribe should give serious thought to locating its air monitoring
equipment in stand-alone shelters with limited access, or modify existing rooms to the
recommended station design if funds and staff time are available.
AC:
Unit
/^ E
1 f
1
Instrument Rack Temp. Sensor
1
1
[
*-
~1 i ^ b
QLJ
.j.v.v.v-:,,"! [ 0 1
- Wall
Door
4-
Figure 5.1 Example design for a monitor shelter.
Technical Guidance for the Development of Tribal Air Monitoring Programs
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In general, air monitoring stations should be designed for functionality and ease of
access, i.e., instrumentation easily accessed for operation and repair. In addition, the shelter
should be rugged enough to withstand any weather that the local area may generate. In the past,
small utility trailers were the norm in monitoring shelters. However, in some areas, this will not
suffice. Recently, steel and aluminum storage containers are gaining wide acceptance as
monitoring shelters. It is recommended that monitoring stations be housed in shelters that are
fairly secure from intrusion or vandalism. All sites should be located in fenced or secure areas
with access only through locked gates or secure pathways. The shelter's design dictates that they
be insulated (R-19 minimum) to prevent temperature extremes within the shelter. All
foundations should be earthquake secured. All monitoring shelters should be designed to control
excessive vibrations and external light falling on the instruments, and provide 110/220 VAC
voltage throughout the year. When designing a monitoring shelter, make sure that enough
electrical circuits are secured for the current load of equipment plus other instruments that may
be added later. Figure 5.1 represents one shelter design that has proven adequate. This design is
not a requirement but should be thought of as an optimum condition if funding for this type of
shelter set-up is available.
The first feature of the shelter is that there are two rooms separated by a door. The
reasons for this are two-fold. The entry and access should be into the computer/data review area.
This allows access to the site without having to open the room that houses the equipment. It also
isolates the equipment from cold/hot air that can come into the shelter when someone enters.
Also, the data acquisition system (DAS)/data review area is isolated from the noise and vibration
of the equipment. This area can be a place where the operator can print data and prepare samples
for the laboratory. This also gives the operator an area where cursory data review can take place.
If something is observed during this initial review then possible problems can be corrected or
investigated at that time. The DAS can be linked through cables that travel through conduit into
the equipment area. The conduit is attached to the ceiling or walls and then dropped down to the
instrument rack.
The air conditioning/heating unit should be mounted to heat and cool the equipment
room. When specifying the unit, make sure it will cool the room on the warmest and heat on the
coldest days of the year. Also, make sure the electrical circuits are able to carry the load. If
necessary, keep the door closed between the computer and equipment room to lessen the load on
the heating or cooling equipment.
All air quality instrumentation should be located in an instrument rack or equivalent. The
instruments and their support equipment are placed on sliding trays or rails. By placing the racks
away from the wall, the rear of the instruments are accessible. The trays or rails allow the site
operators access to the instruments without removing them from the racks. Most instrument
vendors offer sliding rails as an optional purchase.
Sampling Environment -
A proper sampling environment demands control of all physical parameters external to
the samples that might affect sample stability, chemical reactions within the sampler, or the
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function of sampler components. The important parameters to be controlled are summarized in
Table 5-2.
NOTE: The following sampling environment information is specific to the requirements
for the SLAMS monitoring network. Therefore, it may be acceptable to use different
sampling environment conditions if the analyzers are used for other monitoring objectives
and will not be used for comparison to the NAAQS.
With respect to environmental temperature for analyzers, most have been tested and
qualified over a temperature range of 20ฐC to 30ฐC; few are qualified over a wider range. This
temperature range specifies both the range of acceptable operating temperatures and the range of
temperature change which the analyzer can accommodate without excessive drift. The latter, the
range of temperature change that may occur between zero and span adjustments, is the most
important. When one is outfitting a shelter with monitoring equipment, it is important to
recognize and accommodate the instrument with the most sensitive temperature requirement.
Table 5-2 Environment Control Parameters.
Parameter
Instrument vibration
Light
Electrical voltage
Temperature
Humidity
Source of specification
Manufacturer's specifications
Method description or
manufacturer's specifications
Method description or
manufacturer's specifications
Method description or
manufacturer's specifications
Method description or
manufacturer's specifications
Method of Control
Design of instrument housings, benches, etc., per
manufacturer's specifications.
Shield chemicals or instruments that can be affected by
natural or artificial light
Constant voltage transformers or regulators; separate
power lines; isolated high current drain equipment such
as hi-vols, heating baths, pumps from regulated circuits
Regulated air conditioning system 24-hour temperature
recorder; use electric heating and cooling only
Regulated air conditioning system; 24-hour temperature
recorder
To accommodate energy conservation regulations or guidelines specifying lower
thermostat settings, designated analyzers located in facilities subject to these restrictions may be
operated at temperatures down to 18ฐC, provided the analyzer temperature does not fluctuate by
more than 10ฐC between zero and span adjustments. Operators should be alert to situations
where environmental temperatures might fall below 18ฐC, such as during night hours or
weekends. Temperatures below 18ฐC may necessitate additional temperature control equipment
or rejection of the area as a sampling site.
Shelter temperatures above 30ฐC also occur, due to temperature control equipment that is
malfunctioning, lack of adequate power capacity, or shelters of inadequate design for the
environmental conditions. Occasional fluctuations above 30ฐC may require additional
assurances that data quality is maintained. Sites that continually have problems maintaining
adequate temperatures may necessitate additional temperature control equipment or rejection of
the area as a sampling site. If this is not an option, a waiver to operate beyond the required
temperature range should be sought with the EPA Regional Office, if it can be shown that the
site can meet established data quality requirements.
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In order to detect and correct temperature fluctuations, a 24-hour temperature recorder at
the analyzer site is strongly suggested. These recorders can be connected to data loggers and
should be considered official documentation that should be filed. Many vendors offer these type
of devices. Usually they are thermocouple/thermistor devices of simple design and are generally
very sturdy. Reasons for using electronic shelter temperature devices are two-fold: (1) through
remote interrogation of the DAS, the agency can tell if values collected by air quality instruments
are valid, and (2) that the shelter temperature is within a safe operating range if the air
conditioning/heating system fails.
5.5 Design of Probes and Manifolds for Automated Methods
There are a number of designs for sampling probes and manifolds that could be
discussed. Most recently, OAQPS developed monitoring guidance for the NCore precursor gas
network in which they provided an excellent discussion of this subject
http://www.epa.gov/ttn/amtic/precur.html. Since this information is appropriate to a number of
monitoring networks, it is included in its entirety in Appendix E. Some important variables
affecting the sampling manifold design are the diameter, length, flow rate, pressure drop,
residence time and materials of construction. A few of these subjects will be described below
Probe Material-
Depending on the monitoring program the allowable material for sample probes, inlets
and manifolds may be very specific. For example borosilicate glass and FEP Teflon or their
equivalent or the only materials allowed for the gaseous pollutants in the SLAMS and NCore
precursor gas networks. This information can be found in 40 CFR Part 58 Appendix E.
Monitoring organizations should check whether various monitoring programs have specific
guidance on probe/inlet/manifold material.
Residence Time-
The residence time of pollutants within the sampling manifold is critical. Residence time
is defined as the amount of time that it takes for a sample of air to travel from the opening of the
cane (inlet probe) to the inlet of the instrument and is required to be less than 20 seconds for
reactive gas monitors. It is recommended that the residence time within the manifold and sample
lines to the instruments be less than 10 seconds. If the volume of the manifold does not allow
this to occur, then a blower motor or other device (vacuum pump) can be used to decrease the
residence time. The residence time for a manifold system is determined in the following way.
First the volume of the cane, manifold and sample lines must be determined using the following
equation:
Total Volume = Cv +Mv + Lv
where:
Cv = Volume of the sample cane and extensions
Mv = Volume of the sample manifold and trap
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Lv = Volume of the instrument lines.
Each of the components of the sampling system must be measured individually. To measure the
volume of the components, use the following calculation:
V = pi *(d/2)2 *L
where:
V = volume of the component
pi = 3.14159
L = Length of the component
d = inside diameter
Probe Placement -
Probes and manifolds must be placed to avoid introducing bias to the sample. Important
considerations are probe height above the ground, probe length (for horizontal probes), and
physical influences near the probe. Some general guidelines for probe and manifold placement
are:
probes should not be placed next to air outlets such as exhaust fan openings
horizontal probes must extend beyond building overhangs
probes should not be near physical obstructions such as chimneys that can affect the air
flow in the vicinity of the probe
height of the probe above the ground depends on the pollutant being measured
Probe and Manifold Maintenance-
After an adequately designed sampling probe and/or manifold has been selected and
installed, the following steps will help in maintaining constant sampling conditions:
1. Conduct a leak test. For the conventional manifold, seal all ports and pump down to
approximately 1.25 cm water gauge vacuum, as indicated by a vacuum gauge or
manometer connected to one port. Isolate the system. The vacuum measurement should
show no change at the end of a 15-min period.
2. Establish cleaning techniques and a schedule. A large diameter manifold may be cleaned
by pulling a cloth on a string through it. Otherwise the manifold must be disassembled
periodically and cleaned with distilled water. Soap, alcohol, or other products that may
contain hydrocarbons should be avoided when cleaning the sampling train. These
products may leave a residue that may affect volatile organic measurements. Visible dirt
should not be allowed to accumulate.
3. Plug the ports on the manifold when sampling lines are detached.
4. Maintain a flow rate in the manifold that is either 3 to 5 times the total sampling
requirements or at a rate equal the total sampling requirement plus 140 L/min. Either rate
will help to reduce the sample residence time in the manifold and ensure adequate gas
flow to the monitoring instruments.
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5. Maintain the vacuum in the manifold <0.64 cm water gauge. Keeping the vacuum low
will help to prevent the development of leaks.
Most of the support services necessary for the successful operation of ambient air monitoring
networks can be provided by the laboratory. The major support services are the generation of
reagent water and the preparation of standard atmospheres for calibration of equipment. Table 5-
3 summarizes guidelines for quality control of these two support services.
Table 5-3 Techniques for Quality Control of Support Services.
Support Service
Parameters affecting quality
Control techniques
Laboratory and
calibration gases
Purity specifications vary among
manufacturers
Variation among lots
Atmospheric interferences
Composition
Develop purchasing guides
Overlap use of old and new cylinders
Adopt filtering and drying procedures
Ensure traceability to primary standard
Reagents and water
Commercial source variation
Purity requirements
Atmospheric interferences
Generation and storage equipment
Develop purchasing guides.
Batch test for conductivity
Redistillation, heating, deionization with
ion exchange columns
Filtration of exchange air
Maintenance schedules from manufacturers
In addition to the information presented above, the following should be considered when
designing a sampling manifold:
suspending strips of paper in front of the blower's exhaust to permit a visual check of
blower operation
positioning air conditioner vents away from the manifold to reduce condensation of water
vapor in the manifold
positioning sample ports of the manifold toward the ceiling to reduce the potential for
accumulation of moisture in analyzer sampling lines, and using borosilicate glass,
stainless steel, or their equivalent for VOC sampling manifolds at PAMS sites is to
avoid adsorption and desorption reactions of VOC's on FEP Teflon
5.6 Preventive Maintenance
Every tribal monitoring organization should develop a preventive maintenance program.
Preventive maintenance is what its name implies; maintaining the equipment within a network to
prevent downtime and costly repairs. Preventive maintenance is an ongoing portion of quality
control. Since this is an ongoing process, it normally is enveloped into the routines performed at
some designated frequency such as weekly, monthly, quarterly, semi-annually, and annually.
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Preventive maintenance is the responsibility of the station operators and the supervisory staff.
It is important that the supervisor reviews the preventive maintenance work, and continually
checks the schedule. The supervisor is responsible for making sure that the preventive
maintenance is being accomplished in a timely manner. Preventive maintenance is not a static
process. Procedures must be updated for many reasons, including but not limited to new models
or types of instruments and new or updated methods.
The preventive maintenance schedule is changed whenever an activity is moved or is
completed. For instance, if a multipoint calibration is performed in February instead of the
March date, then the six-month due date moves from September to August. The schedule is
constantly in flux because repairs must be followed by calibrations or verifications. On a regular
basis, the supervisor should review the preventive maintenance schedule with the station
operators.
Instrumentation Log-
Each instrument and support equipment (with the exception of the instrument racks) should
have an instrumentation repair log. The log can be a folder or bound notebook that contains the
repair and calibration history of that particular instrument. Whenever multipoint calibrations,
instrument maintenance, repair, or relocation occur, detailed notes are written in the
instrumentation log. The log contains the most recent multipoint calibration report, a preventive
maintenance sheet, and the acceptance testing information. If an instrument is malfunctioning
and a decision is made to relocate that instrument, the log travels with that device. The log can
be reviewed by staff for possible clues to the reasons behind the instrument malfunction. In
addition, if the instrument is shipped to the manufacturer for repairs, the log always travels with
the instrument. This helps the non-agency repair personnel with troubleshooting instrument
problems.
Station Log-
The station log is a chronology of the events that occur at the monitoring station. The log
is an important part of the equation because it contains the narrative of problems and solutions to
problems. The station log notes should be written in a narrative rather than technical details.
The technical details belong in the instrumentation log. The items that belong in the station log
are:
the date, time, and initials of the person(s) who have arrived at the site
brief description of the weather (i.e., clear, breezy, sunny, raining)
brief description of exterior of the site. Any changes that might affect the data, for
instance, if someone is parking a truck or tractor near the site, this may explain high NOX
values, etc.
any unusual noises, vibrations or anything out of the ordinary
description of the work accomplished at the site (i.e., calibrated instruments, repaired
analyzer)
detailed information about the instruments that may be needed for repairs or
troubleshooting.
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Station Maintenance-
Station maintenance is a portion of preventive maintenance that does not occur on a routine
basis. These tasks usually occur on an "as needed" basis. The station maintenance items are
checked monthly or whenever an agency knows that the maintenance needs to be performed.
Examples of some station maintenance items include:
floor cleaning
shelter inspection
air conditioner repair
AC filter replacement
weed abatement
roof repair
general cleaning.
Routine Operations-
Routine operations are the checks that occur at specified periods of time during a
monitoring station visit. The duties are the routine day-to-day operations that must be performed
in order to operate a monitoring network at optimal levels. Some typical routine operations are
detailed in Table 5-4.
Table 5-4 Routine Operations.
Item
Print Data
Mark Charts
Check Exterior
Change Filters.
Drain Compressor
Leak Test
Check Desiccant
Inspect tubing
Inspect manifold and cane
Check electrical connections
Each Visit
X
X
Weekly
X
X
X
X
Monthly
X
X
X
X
In addition to these items, the exterior of the building, sample cane, meteorological
instruments and tower, entry door, electrical cables, and any other items deemed necessary to
check should be inspected for wear, corrosion, and weathering. Costly repairs can be avoided in
this manner.
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Section 6
Data Acquisition, Management and Transfer
The ambient pollutant data generated by gas
analyzers or manual samplers must be captured,
organized, and verified in order to be useful.
The process of capturing the data is known as
data acquisition, whereas the organization of the
data is known as data management. These data
acquisition/management systems must be
effectively managed using a set of guidelines
and principles by which adherence will ensure
data integrity. The EPA has a document entitled Good Automated Laboratory Practices (GALP)
http://www.epa.gov/irmpoli8/policies.htm. The GALP defines six data management principles:
1. DATA: The system must provide a method of assuring the integrity of all entered data.
Communication, transfer, manipulation, and the storage/recall process all offer potential
for data corruption. The demonstration of control necessitates the collection of evidence
to prove that the system provides reasonable protection against data corruption.
2. FORMULAE: The formulas and decision algorithms employed by the system must be
accurate and appropriate. Users cannot assume that the test or decision criteria are
correct; those formulas must be inspected and verified.
3. AUDIT: An audit trail that tracks data entry and modification to the responsible
individual is a critical element in the control process. The trail generally utilizes a
password system or equivalent to identify the person or persons entering a data point,
and generates a protected file logging all unusual events.
4. CHANGE: A consistent and appropriate change control procedure capable of tracking
the system operation and application software is a critical element in the control process.
All software changes should follow carefully planned procedures, including a pre-install
test protocol and appropriate documentation update.
5. STANDARD OPERATING PROCEDURES (SOPs): Control of even the most carefully
designed and implemented systems will be thwarted if 'appropriate procedures are not
followed. The principle implies the development of clear directions and Standard
Operating Procedures (SOPs); the training of all users; and the availability of
appropriate user support documentation.
6. DISASTER: Consistent control of a system requires the development of alternative
plans for system failure, disaster recovery, and unauthorized access. The control
principle must extend to planning for reasonable unusual events and system stresses.
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This section provides guidance in these areas, including identification of advanced equipment
and procedures that are recommended for implementation. The recommended procedures rely
on digital communication by the data acquisition system to collect a wider variety of information
from the analyzers, to control instrument calibrations, and to allow for more routine, automated,
and thorough data quality efforts. The section will be divided to discuss:
1. Data acquisition-This stage represents collecting the raw data from the monitor/sampler,
storing it for an appropriate interval, aggregating or reducing the data, and transferring
this data to final storage in a local data base (tribal monitoring organizations database)
2. Data management- some helpful information on how to ensure the integrity of the data
collection systems.
3. Data transfer- This stage involves preparing and moving data to external data bases such
as AIRNOW or the air quality system (AQS)
It is realized that some tribal organizations may have one or a few monitoring sites and may
be collecting data by visiting the monitoring site at a prescribed frequency and down-loading raw
data from the analyzer(s) with the use of data acquisition systems as simple as a laptop computer.
What is most important in any data
acquisition process is that the raw data
values that are stored in the analyzer
are transferred to other media in a
manner that does not affect data
integrity. This means the value that
the analyzer records is the value that
should get to the final database.
Although some of this information
may not be applicable to all
monitoring programs, it is included to
provide information on the
technologies available and the
Typical monitoring and data acquisition system
advantages that they offer.
6.1 Data Acquisition
Data acquisition system (DAS) is a term describing any system that collects, stores, summarizes,
reports, prints, calculates, or transfers data. The transfer is usually from an analog or digital format to a
digital medium. In addition, this section will discuss limitations with data collected with DAS.
Uncertainty of data will be discussed and how to ascertain the quality of the data.
DAS have been available to air quality professionals since the early 1980s. The first systems
were single- and multi-channel systems that collected data on magnetic media. This media was usually
hand transferred to a central location or laboratory for downloading to a central computer. With the
advent of digital data transfer from the stations to a central location, the need to hand transfer data has
diminished. However, errors in data reporting can occur with strip chart as well as digital data.
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DAS Layout and Collection -
Figure 6.1 shows the basic transfer of data from the instrument to the final product- a hard copy
report, or transfer to a central computer. The instrument has a voltage potential that generally is a DC
voltage. This voltage varies directly with the concentration collected. Most instruments' output is a DC
voltage in the 0-1 or 0-5 volts range.
the voltage is measured by the multiplexer that allows
voltages from one or many instruments to be read at
the same time.
the multiplexer sends a signal to the a/d converter that
changes the analog voltage to a low amperage digital
signal.
the a/d converter send signals to the central processing
unit (cpu) that directs the digital electronic signals to a
display or to the random access memory (ram), which
stores the short-term data until the end of a
pre-defined time period.
the cpu then shunts the data from the ram to the
storage medium which can be a data logger, computer
hard-drive or computer diskette.
the computer storage medium can be accessed
Ambient
Instrument
Analog
Signal
Multiplexer
analog/digital
converter
^^^^Qitai Data logger
Si9naT^~^^^
Storage
Medium
RAM
Memory
1
CPU
On-site
computer
/
On site
printer
Modem
Hard copy
report
Loc
comp
al
ral
uter
Figure 6.1 DAS data flow
remotely, or at the monitoring location.
The data transfer can occur via modem to a central computer storage area or printed out as hard
copy. In some instances, the data can be transferred from one storage medium (i.e., hard drive to a
diskette or tape) to another storage medium. Figure 6.1 also shows the different routes of the analog
signal versus a digital signal
Analog versus Digital DAS -
Most analyzers built within the last 15 years have the capability (RS232 ports) to transfer
digital signals yet many monitoring organizations currently perform data acquisition of
automated monitors by recording an analog output from each gas analyzer using an electronic
data logger. The analog readings are converted and stored in digital memory in the data logger
for subsequent automatic retrieval by a remote data management system. This approach can
reliably capture the monitoring data, but does not allow complete control of monitoring
operations and the recorded analog signals are subject to noise that limits the detection of low
concentrations. Furthermore, with this analog data acquisition approach, the data review process
is typically labor-intensive and not highly automated. For these reasons, EPA is encouraging the
adoption of digital data acquisition methods. In that regard, the common analog data acquisition
approach often does not fully utilize the capabilities of the electronic data logger. For example, a
data logger used by many agencies for analog data acquisition is the ESC Model 8816 Data
Logger/Controller (Environmental Systems Corporation, Knoxville, Tennessee). This and
similar data loggers have the capability to acquire data in digital form and to control some
aspects of calibrations and analyzer operation, but these capabilities are not utilized in typical
analog data acquisition approaches.
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Digital data acquisition reduces noise in the recording of gas monitoring data, thereby
improving sensitivity, and also allows recording and control of the instrument settings, internal
diagnostics, and programmed activities of monitoring and calibration equipment. Such data
acquisition systems also typically provide automated data quality assessment as part of the data
acquisition process.
It may be cost-effective for tribal agencies to adopt digital data acquisition and
calibration control simply by more fully exploiting the capabilities of their existing electronic
data loggers. For example, many gas analyzers are capable of being calibrated under remote
control. The opportunity to reduce travel and personnel costs through automated calibrations is a
strong motivator for monitoring organizations to make greater use of the capabilities of their
existing data acquisition systems. The NCore multi-pollutant sites are taking advantages of these
newer DAS technologies and details of these systems can be found in the technical assistance
document for this program^ttp://www.epa.gov/ttn/amtic/pretecdoc.html.
Station Desktop
System
Dial-up/DSL
Figure 6.2 illustrates the recommended digital data acquisition approach for the NCore
sites. It presents the data flow from the gas monitors, through a local digital data acquisition
system, to final reporting of
the data in various public
databases. This schematic
shows several of the key
capabilities of the
recommended approach. A
basic capability is the
acquisition of digital data
from multiple analyzers and
other devices, thereby
reducing noise and
minimizing the effort
needed in data processing.
Another capability is two-
way communication, so
that the data acquisition
system can interrogate
and/or control the local
analyzers, calibration
Figure 6.2 Flow of data from gas analyzers to final reporting
systems, and even sample inlet systems, as well as receive data from the analyzers. Data transfer
to a central location is also illustrated, with several possible means of that transfer shown.
Monitoring organizations are urged to take advantage of the state of the art in this part of the data
acquisition process, as even technologies such as satellite data communication are now well
established, commercially available, and inexpensive to implement for monitoring operations.
Depending on the monitoring objective, it may be important that data are reported in
formats of immediate use in public data bases such as AQS, and air quality index sites such as
1 Version 4 of the Technical Assistance Document for Precursor Gas Measurements in the NCore Multi-pollutant Monitoring
Network
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the multi-agency AIRNow site. An advantage of DAS software is their ability to facilitate the
assembly, formatting and reporting of monitoring data to these databases.
Digital data acquisition systems such as those in Figure 6.2 offer a great advantage over
analog systems in the tracking of calibration data, because of their ability to control and record
the internal readings of gas analyzers and calibration systems. That is, a digital data acquisition
system not only can record the analyzer's output readings, but can schedule and direct the
performance of analyzer calibrations, and record calibrator settings and status. Thus, flagging of
calibration data to distinguish them from ambient monitoring data is conducted automatically
during data acquisition with no additional effort or post-analysis. These capabilities greatly
reduce the time and effort needed to organize and quantify calibration results.
Purchasing of DAS Systems-
There are a number of vendors supplying data logger technologies for ambient air
monitoring. Some of these organizations have the expertise to set up the DAS systems to
produce final concentration values in the formats necessary for data transfers to external data
bases like AIRNow or AQS. As part of the acquisition process, tribal monitoring organizations
may want to consider adding this feature to the bid since it could save in DAS set-up time down
the road. In addition, ITEP offers a training course on data loggers that might be appropriate to
take before making a purchase. ITEP's course list can be found at:
http: //www4 .nau. edu/itep/trainings/aiaqtp. asp
DAS Quality Assurance -
Quality assurance of the DAS is based on the system being operated within some range
of performance; i.e., that the data collected on the DAS and reported to the central database is the
same as that generated by the monitoring equipment. For DAS, there are two sources of error
between the instrument (sensor) and the recording device: (1) the output signal from the sensor,
and (2) the errors in recording by the data logger. This section will relate how to ascertain
quality data from DAS. Among the practices used to document DAS performance are routine
calibration checks of the data acquisition system itself, data trail audits and performance audits.
DAS Calibration- In the case where analog signals from monitoring equipment are recorded by
the DAS, the calibration of a DAS is similar to the approach used for calibration of a strip chart
recorder. To calibrate the DAS, known voltages are supplied to each of the input channels and
the corresponding measured response of the DAS is recorded. Specific calibration procedures in
the DAS owner's manual should be followed when performing such DAS calibrations. The
DAS should be calibrated at least once per year. Appendix F provides a simple approach for
calibration of the DAS
In addition, gas analyzers typically have an option to set output voltages to full scale, or to ramp
the analog output voltages supplied by the analyzer over the full output range. Such a function
can be used to check the analog recording process from the analyzer through the DAS.
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Data Trail Audit - A data trail audit consists of following one or more data values from the
analyzer through collection by the DAS, through data processing, to reporting to the central data
repository. This audit should be conducted by those personnel assigned to manage the data
acquisition hardware and software and should be conducted at least annually. The procedure to
be followed is that one or more data points or data averages reported from the analyzer
(e.g., hourly values) should be collected by the DAS and checked on the DAS storage medium,
and, in the final format, reported to the data repository. The same values must be traceable
through all steps of the data acquisition and reporting process.
Performance Audit - The performance audit consists of challenging the instrument and DAS to
a known audit source gas and observing the final response. The response should correspond to
the value of the audit source gas. Although the performance audit may indicate that the analyzer
is malfunctioning it could also indicate DAS malfunctioning.
Initialization Errors -All data acquisition systems must be initialized. The initialization
consists of an operator "setting up" the parameters so that the voltages produced by the
instruments can be read, scaled correctly and reported in the correct units. Errors in
initializations can create problems when the data is collected and reported. Read the analyzer
manufacturer's literature before parameters are collected. If the manufacturer does not state how
these parameters are collected, request this information. The following should be performed
when setting up the initializations:
Check the full scale outputs of each parameter.
Calibrations should be followed after each initialization (each channel of a DAS should
be calibrated independently). Appendix F provides an example of a DAS calibration
technique.
Review the instantaneous data stream if possible to see if the DAS is collecting the data
correctly.
Save the initializations to a storage medium; if the DAS does not have this capability,
print out the initialization and store it at the central computer location and at the
monitoring location.
Check to see if the flagging routines are performed correctly; data that are collected
during calibrations and down time should be flagged correctly.
Check the DAS for excessive noise. Noisy data that are outside of the normal
background are a concern. Noisy data can be caused by improperly connected leads to
the multiplexer, noisy AC power, or a bad multiplexer. Refer to the owner's manual for
help on noisy data.
Check to see that the average times are correct. Some DAS consider 45 minutes to be a
valid hour, while others consider 48 minutes. Agency guidelines should be referred to
before setting up averaging times.
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6.2 Data Management
The following sections provide some guidance on areas to address when managing the
data in your monitoring program.
Security-
Data management systems need to be safeguarded against accidental or deliberate:
1. Modification or destruction of data - This relates to maintaining the integrity of the
data, which would include developing policy/procedures for computer use (password
protection and authorization), data entry (i.e., double entry, verification checks, etc.),
editing, and transfer.
2. Unavailability of data or services - Ensuring that data do not get lost (i.e., data backup
policies and storage on more than one media or system) or that services are not
interrupted (maintenance of hardware, surge protection, backup systems).
3. Unwanted disclosure of data - This relates to confidentiality and ensuring that secured
or confidential data cannot accidentally or deliberately be disclosed.
Standard Operating Procedures -
Standard operating procedures (SOPs) are protocols for routine activities involved in a data
collection activity that generally involve repetitious operations performed in a consistent manner.
SOPs should be established for:
maintaining system security
defining raw data (distinction between raw and processed data)
entry of data
verification of manually or electronically input data
interpretation of error codes/flags and corrective action
changing data
data analysis, processing, transfer, storage, and retrieval
backup and recovery
electronic reporting (if applicable).
Software -
Software, either developed internally or "off-the-shelf must accurately perform its
intended function. Tests of the software prior to implementation should occur and be
documented. Algorithms should be checked and source code reviewed as part of the process.
Source code, including processing comments, should be archived. Procedures for reporting
software problems and corrective action should be in place.
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Data Entry and Formatting -
Electronic DAS, such as those described above, can record, average, and compile the
monitoring data in a variety of reporting formats. If the tribal monitoring organizations plans on
transferring data to an external database (i.e., AIRNOW, AQS etc.), the personnel responsible for
the DAS should assure that the reported data are in the formats required for such reporting to
databases. Information on the requirements of major databases such as AQS can be found in
Appendix A.
In many cases monitoring data are reported as hourly average values. However, it is
suggested that the tribal monitoring organizations consider recording and archiving data with
shorter time resolution, e.g., as five minute averages. Such data can easily be used to compute
averages over longer time periods and are valuable for diverse data analyses. For example, short
time period data can be used to assess the variability and uncertainty in hourly or longer time
period data, and to evaluate temporal trends, source impacts, and special research topics. The
availability of high time resolution data will be valuable to the data user community and is likely
to foster analyses of air quality that could not be attempted with hourly or longer data periods.
Data Review-
The review of collected data is the most important means to assure data quality in
ambient monitoring. The review process has multiple stages, beginning with observations in the
field, continuing through the analysis of electronic data, and ending with the reporting of final
data. Data review should be the subject of an SOP that defines the criteria an agency will apply
in processing and reporting the monitoring data.
Data review in the field should involve the observations and records of site operators on
topics such as the operational status of analyzers, the need for maintenance or repair, the
occurrence of unexpected or unexplained readings, the existence of difficult or unusual
meteorological conditions, and the observation of ambient data outside the normal range for the
site. At a minimum, such observations must be recorded in a site notebook or other document.
Preferably, such observations should be recorded by electronic word processor, and ideally such
records are associated with the ambient data through the data acquisition system. Data review in
the field is the first step in flagging suspect data for subsequent review.
Data review is a key component of the data analysis process. Electronic data acquisition
systems allow automatic flagging of data based on the status (i.e., alarms, internal diagnostics,
calibration results) of the analyzer, or based on other criteria such as expected data ranges.
However, review of the data by experienced personnel is still necessary. This review should be
carried out promptly after data collection and should take into account any field observations
such as those noted above. The aim of this review is to identify and remove suspect data, and to
identify and retain valid data based on the variety of information recorded. Software associated
with an electronic data acquisition system can be used to automatically compare various types of
data to flag or confirm the validity of the ambient measurements.
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The final step of data review is conducted in appropriately averaging and formatting data
to be reported. The usefulness of publicly accessible data repositories is dependent on the
consistency and accuracy of the processed data submitted to it. Careful review of the data should
take place to assure submission of complete and correctly formatted data sets.
6.3 Data Management Tools to Assist the Tribes
As is the case with most tribal monitoring organizations that are running a small number
of monitors, personnel can not be devoted to single tasks like data management and so it is not
always easy to keep up with the data management load. In addition, the data management
function in small tribal organizations must encompass knowledge of the analyzers and samplers
(raw data retrieval), data loggers, communication services (modems, satellite telemetry etc.) data
storage, and transfer to external data bases. Realizing the burdens that are placed on the tribal
monitoring organizations, a few tools have been developed that should make the data
management job easier.
The Tribal Data Toolbox -
The Institute for Tribal Environmental Professionals (ITEP)'s has developed the Tribal
Data Toolbox. This data management tool offers tribes a comprehensive MS Access database
that can house all operational data from air monitoring operations, including administrative (site,
sampler, QC equipment, and personnel data), operational (importing and flagging continuous
met and pollutant data and PM filter data), analytical (QC reports, summary reports, and charts,
ozone NAAQS calculations), and reporting (AQS-format file generation for all pollutant and met
data). The Toolbox is form-driven, so that the user does not need to know Access programming
to use it. Results of QC checks are entered into the database and used to validate data.
The Toolbox has been pilot tested at a number of tribal programs and against a wide
variety of instruments, methods, and dataloggers. The Toolbox and its associated User Manuals
accommodate and apply to data from tapered element oscillating microbalance (TEOMs)
monitors, beta-attenuation monitors (BAMs), gas analyzers, meteorological sensors, and filter
PM10 data.
Three phases of data review and validation are incorporated into the Toolbox, so that data is
sent through a "pipeline" of:
1. data review and flagging (qualification) at the time of initial import,
2. quarterly data flagging based on logbooks and audit reports, and
3. final data validation to determine data acceptability for AQS data entry, final report
generation, and the assignment of AQS null value codes.
The database provides functions for backing up and archiving data. All data tables, charts,
and reports are easily exportable to MS Word, Excel or Adobe.
The User Guides are hyperlinked from within the database, and provide over 100 pages of
operation-specific help. The Toolbox is ideal as a standalone data management system or in
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conjunction with other software. An advantage of the Toolbox is that it can be a repository for
all the tribe's air data, enabling queries such as parameter-to-parameter comparisons by date,
site, or other factors. Existing databases, text files, or excel files can be easily imported.
An on-line course on the Toolbox will be ready for students in 2007. The course will provide
example data from met sensors, gas analyzers, PM continuous instruments, and PM filter data
and provide specific exercises for each function. In addition to the Toolbox, ITEP staff can, as
resources allow, come to tribal offices, import existing data and train new users. As ITEP
continues to improve the Toolbox, new versions will be released and each version will include
an import-previous-version function so that no data is lost.
Tribal Environmental Exchange (TREX) Network-
In Fiscal Year 2005, the Walker River tribe took a lead role in establishing the TRibal
Environmental eXchange (TREX) Network in partnership with federally recognized tribes,
ITEP, and IPS MeteoStar, Inc. The goal of the TREX Network is to recruit tribes across the
United States (U.S.) who are actively conducting ambient air monitoring activities using
continuous samplers and to assist them in developing a streamlined approach to retrieve air data
quickly, validate the data, and submit it to national databases such as EPA's Air Quality System
(AQS), AIRNow, and the Air Quality Index (AQI). The TREX Network tribes are able to
accomplish data collection, validation, and submission to EPA national databases by using
software known as Leading Environmental Analysis Display System (LEADS) which is licensed
by IPS MeteoStar.
The TREX Network serves as an additional form of technical support to tribes who are
interested in submitting their air quality data to AQS, AIRNow, and the AQI. The next step for
this project is to upgrade the TREX Network's capabilities to send data via a CDX node to the
EPA databases. Tribes must pay an annual fee to IPS MeteoStar to use the LEADS Software.
LEADS can prepare AQS-ready files, but the tribal user would need to validate and submit the
data to AQS.
VOCDat-
VOCDat is a Windows-based program that imports and displays air pollutant data
collected as part of the air toxics, particulate matter, and ozone precursor monitoring networks.
Users then can perform quality control tasks on the data (e.g., apply screening criteria, visually
inspect data), perform exploratory data analysis, and prepare data sets ready to import to the
AQS. One of the goals behind the development of this software was to enable the states to
rapidly validate and release their data. VOCDat is a free program and is available at the
following Website: http://vocdat.sonomatech.com/
The Ambient Monitoring Data Analysis System (AMDAS)-
AMDAS is a PC-based, user-friendly, menu driven program that provides air quality
analysts and managers with easy point and click access to air quality data for browsing,
preparing tabular and graphical summaries, and performing statistical analyses. No knowledge
of statistical data analysis software programs is required to use AMDAS. AMDAS currently
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includes features specifically designed for the analysis of meteorological and air quality data
contained in EPA's Aerometric Information Retrieval System (AIRS). AMDAS can be used to
analyze meteorological data, routine air quality data (i.e., hourly ozone, oxides of nitrogen,
carbon monoxide, etc.), speciated VOC and carbonyl compound data (i.e., PAMS data), and
atmospheric particulate matter data, including PM-10 and PM-2.5 total mass and speciated
sample data.
AMDAS is primarily written in the S statistical computing language originally developed
by AT&T and makes use of the many enhancements and extensions to S contained in the S-
PLUS data analysis package. To use AMDAS, you must have the S-PLUS 6.2 statistical data
analysis software package installed on your Windows PC. S-PLUS is available from Insightful
Corp. (www.insightful.com). AMSDAS is free and can be obtained from the Enhanced Ozone &
Precursor Monitoring web site located at http://www.environ.org/amdas/
Technical Assistance for Data Management -
ITEP Technical Specialists are available to assist tribes one-on-one with using the Tribal
Data Toolbox, or, to a more limited extent, their own systems to prepare valid, AQS-submission
ready files. Most assistance will be provided by phone or online, however, the American Indian
Air Quality Training Program's (AIAQTP) Professional Assistance (PA) Program does provide
some funds to cover travel that are allocated each year based on requests and specific needs.
ITEP recommends that if a tribal monitoring program anticipates the need for a one-on-one visit
with a technical specialist, that the monitoring program secures travel funds for the specialist for
this purpose when planning future year's budgets.
6.4 Data Transfer to External Databases
Depending on the monitoring objectives, the Tribes may be participating/supporting
national monitoring programs like IMPROVE, CASTNET, NCore or SLAMS. These programs
have databases that accept data under particular formats and requirements. As mentioned earlier,
developing DAS systems to capture the data in the specific formats is very advantageous and
may alleviate many data processing steps. Since the AQS system is one of the major systems
that the Tribes will report data to, the next few sections will be devoted to a discussion of this
system.
Air Quality System (AQS)
AQS is the system administered by the EPA and is used by many different groups to
assess the status of the Nation's air quality. The Office of Air Quality Planning and Standards
(OAQPS) and other AQS users rely upon the system data to assess air quality, assist in
attainment/non-attainment designations, evaluate state implementation plans (SIPs) for non-
attainment Areas, perform modeling for permit review analysis, and other air quality
management functions. AQS information is also used to prepare reports for Congress as
mandated by the Clean Air Act.
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The AQS is administered by the National Air Data Group (NADG) in OAQPS. The
system includes a repository of ambient concentrations of air pollution data collected by EPA,
Tribal, State, and Local air pollution control agencies from thousands of monitoring stations.
AQS also contains meteorological data, descriptive information about each monitoring station
(including its geographic location and its operator), and quality assurance/quality control
information.
In 2006, there were approximately 42 tribal monitoring organizations submitting air data
to AQS which is about half of the tribes that are collecting ambient air quality data. Of the 42
Tribes reporting data, about one-half were loading the data to AQS themselves while the other
half were relying on the EPA Regional Office, the State monitoring office or a contractor to load
the data.
There are other tribes that are very open to submitting data to AQS in principal, yet the
resources to accomplish the task are limited. Technical staff within tribal monitoring
organizations are frequently tasked with multiple duties. This sometimes requires one person to
develop and implement virtually every aspect of monitoring for the Clean Air Act within their
jurisdictions. The time they can spend submitting data to AQS is limited. Since this is an
infrequent task, usually only required on a quarterly basis, it can also be a difficult task to master
and/or maintain expertise.
Using AQS-
In order to use AQS, monitoring organization representatives must be registered AQS
users. AQS registration forms and procedures are available on the AQS web site
http://www.epa.gov/ttn/airs/airsaqs/. Registration forms should be submitted to the appropriate EPA
Regional Office (also listed on the web site) for processing and approval. Once approved, a
registered user will be notified and be given an AQS user identification (e.g., an AQS user-ID)
and password.
Agencies can either designate their agency representatives for data entry or data retrieval
(or both). Only individuals designated for data entry can add or modify their agency's data
within AQS. All registered users can retrieve any data (i.e., their agency's data or any other
agency's data) in many different formats from AQS
Getting Data into AQS-
In order to report/access data from AQS, you will need the following hardware/software:
Hardware:
PC: IBM Compatible
Disk space: 180 MB , Additional space will be needed for data files
Processor: Pentium 600 MHz or better (120 MHz minimum)
Memory: 64MB RAM or more (32MB minimum)
Video Card: SVGA (800X600 resolution) or XGA (1024X768 resolution) or better
Display: 256 colors or better
Additional: Mouse and CD-ROM (if not downloading software)
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Software:
Platforms: Windows 95, 98, ME, 2000, NT, XP
Connectivity: Microsoft Internet Explorer 5.5 and Internet access TCP/IP or EPA WAN
Additional: Adobe Acrobat Reader
The AQS Users Guide provides excellent details on how to become a user to either
submit data to AQS and/or retrieve data from AQS. This manual can be found at the following
website http://www.epa.gov/ttn/airs/airsaqs/manuals/manuals.htm
AQS Data Submission Requirements-
EPA regulations, for data used in comparison the NAAQS, require monitoring
organizations to report air monitoring data at least quarterly. Data for one calendar quarter are
due to EPA by the end of the following quarter. However, some values may be absent due to
incomplete reporting, and some values subsequently may be changed due to quality assurance
activities. Today, monitoring organizations can submit their data directly to AQS via a web
application. Users will need access to the internet in order to access AQS. Registered users may
also retrieve data through the AQS application and through the use of third party software such
as the Discoverer tool from Oracle Corporation. In addition, the data submitted to AQS is
certified as valid on an annual basis. This normally occurs 6 months (by July 1) after the end of
the calendar year (i.e., 2006 data is certified by July 1, 2007).
Who has Access to Data Once Submitted to AQS ?
Registered users have direct access to all data in AQS and they typically make over
60,000 data retrievals from AQS a year. AQS data can be retrieved in over 30 different fixed
format reports and/or work files. AQS data are also available to non-registered users, including
the general public through a number of web-based systems including:
AirData - Web site gives you access to air pollution data for the entire United States. AirData
produces reports and maps of air pollution data based on criteria that you specify. The site gives
you access to yearly summaries of United States air pollution data, taken from AQS. AirData
has annual summary data only and does not include detailed hourly or daily measurements of air
pollution, http://www.epa.gov/air/data/index.html
AirNow- The U.S. EPA, NOAA, NPS, tribal, state, and local agencies developed the AIRNow
Web site to provide the public with easy access to national air quality information for PM fine
and ozone data. The Web site offers daily AQI forecasts as well as real-time AQI conditions for
over 300 cities across the US, and provides links to more detailed State and local air quality Web
sites, http://airnow.gov/
AQS DataMart- Users of the AQS Data Mart are air quality data analysts in the regulatory,
academic, and health research communities who need to download large volumes of detailed air
quality data for analysis (the AQS Data Mart itself does not provide interactive analytical tools).
http ://www. epa. gov/ttn/airs/aq sdatamart/
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Although the public has access to retrieve data, only tribal personnel with rights (through
AQS passwords), and the EPA AQS administrator have the authority to change data in AQS for
a particular tribes monitors.
How AQS can be used to Retrieve Tribal Monitoring Data in Useful Forms?
OAQPS modified AQS to allow the use of tribal codes in the place of state/county codes
for data loading and retrieval. This change allows tribal users to submit and retrieve tribal data
without using a reference to geo-political FIPS State and County codes, and thus reinforce EPA's
commitment to recognizing tribal sovereignty.
AQS Technical Support
There are a number of ways that Tribes can get assistance in using AQS. The following
are some sources of assistance.
AQS Application Online Help-
The AQS application has online help feature that will guide you to the appropriate users
guide information. This User Guide and other user manuals is your first source for help.
Appendix A of this User Guide includes screen prints of most menus, definitions of icons and a
glossary of terms.
AQS Web Site-
The AQS website http://www.epa.gov/ttn/airs/airsaqs/ is an important resource for AQS
users. The website contains a wide range of information for the AQS users including:
AQS Registration procedures.
All AQS related manuals and documents, including the AQS Data Dictionary, the AQS
Coding Manual, the AQS User Guide and AQS Training materials.
Descriptions of codes used in AQS.
Lists of Frequently Asked Questions (FQA's), with answers.
Copies of important memos related to AQS, including all those issued with the release of
AQS enhancements (i.e., "release memos").
List of AQS contacts in EPA, and in State, local and tribal agencies.
Access to hundreds of data files, primarily nationwide data files by pollutant, by year.
Information about the location and agenda for the annual AQS Conference
The AQS Helpdesk-
The EPA Call Center, is available at 1-866-411-4EPA (4372) or via email at
epacallcenter@epa.gov . Their hours are Monday -Friday 6:00am-6:30pm Eastern Time. The
helpdesk should also be your initial contact for any user problems. They will log and track your
problem and contact you with a resolution or any other necessary follow-up. When calling the
helpdesk, be sure to identify yourself as an "AQS user" because they support multiple
applications. This helpline covers all aspects of AQS, i.e., simple questions such as changing
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passwords to modifying reports to retrieve specific data or change/correct monitoring data. Also,
EPA's ten regional offices each have an AQS representative that can assist tribes in using AQS.
There is also training available at the annual AQS conference that tribes can take advantage of
during the conference.
If the problem relates directly to CDX, such as problems using the CDX Customer
Retrieval Key, CDX mailbox issue or invalid/expired CDX password, you should contact CDX
Help Desk at 1-888-890-1995 or via email at epacdx@csc.com. Their hours are Monday-Friday
8:00am - 6:00pm Eastern Time.
AQS User Support Network-
A user support network has been established for use by the AQS user community. Please
feel free to use the user support network to make comments and suggestions. Your questions,
comments and suggestions may help someone else with a similar problem as well as provide
EPA with a better feel for problems in using the application. You can access the user support
network at http://groups.vahoo.com/group/AOSUsers/. Instructions for use of the group are
available from Yahoo. Please realize that the use of Yahoo for the group does not imply any
endorsement of Yahoo by the US EPA. This group is un-moderated and EPA is not responsible
and does not endorse information therein.
AQS User Notices from NADG-
Emails containing AQS updates and information are periodically sent to all registered
AQS users. For example, when AQS is enhanced or modified, a detailed notice is sent to all
users explaining the changes. Also, AQS users are notified about planned (and unplanned)
occasions when AQS will not be operational, such as for scheduled maintenance by the National
Computer Center or when AQS must be taken off-line to install a new enhancement.
AQS users should remember to keep their e-mail address and other contact information
current. If users need to make changes or updates to their contact information, they should log
onto AQS and select "Admin", then "Security" from the toolbar, then update their information.
Tribal Q&A WebEx Sessions-
Another avenue to seek help is through the Tribal Q&A WebEx Sessions. WebEx is a
web based conference/training software which allows all participants to follow a briefing or
demonstration on each user's desktop PC screen. These sessions will include personnel from
EPA-NADG and ITEP and any tribe that would like to participate and/or needs help solving an
AQS problem. The goal of the Group is "to work together to solve each others problems".
Therefore the intent would be to invite those tribes that have been successful in getting the data
management systems to report data to AQS to participate in the workgroup calls to help others in
need. Calls would take place very two months and be advertised on the ITEP website.
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AQS Orientation Training-
Each month, NADG invites new registered users to participate in an AQS orientation training
session. The Orientation session is presented by the AQS User Support Team members who
AQS users will likely be working with if they have problems using the AQS system. This
session uses WebEx which allows all participants to follow a briefing or demonstration on each
user's desktop PC screen. The Orientation session provides a new user with information
pertaining to:
Brief demo of how to navigate through some AQS screens
A walkthrough of the various resources (manuals, training materials) available to users
on the AQS Website
Introduction of the AQS Support Team and their functions
The overheads for this orientation session are on the AQS website at:
http://www.epa.gov/ttn/airs/airsaqs/training/training.htm
AQS Introductory Training Courses-
The EPA National Air Data Group offers AQS Introductory training a number of times a
year in addition to offering it at their annual meeting. The 2 1A days hands-on computer training
course teaches students how to navigate through the AQS software including how to load and
retrieve data. Topics include:
Components of AQS
AQS user registration
Data management & formatting
Hardware/software needs
AQS data types
Editing data for AQS
Precision & Accuracy Reporting System (PARS)
Standard reports
Visit the AQS website for information on the next training course.
http://www.epa.gov/ttn/airs/airsaqs/training/training.htm . This site also posts all the training
materials.
ITEP, in cooperation with EPA, will also be offering AQS introductory training courses. The
AQS course is designed to teach tribal air quality professionals to perform the data entry
operations involved with data reporting to the AQS. Computer work involving hands-on data
entry (upload), access, and retrieval is a major focus of the training. OAQPS and experienced
tribal staff act as the instructors for these courses. Based on past experience, ITEP believes that
a classroom AQS course is necessary. Some participants may need a follow-up on-site visit to
get them set up on the AQS system and prepare their data for submittal. Visit the ITEP website
for information on the next training course http://www4.nau.edu/itep/trainings/aiaqtp.asp
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Section 7
Data Interpretation-Understanding Monitoring Data and Its Implications
There are many approaches to data interpretation ranging from a simple data summary to
complex statistical procedures. The range of possibilities can be overwhelming, but is easily
narrowed by asking a simple question: "Why was monitoring conducted in the first place?" The
appropriate use of monitoring data is intimately linked with the monitoring objective. Assuming
that the monitoring agency has followed the procedures outlined in previous sections of this
document, the existing or proposed monitoring plan has a purpose in mind and steps have been
taken to ensure that the final data product is adequate for its intended purpose.
For example, an agency located in a potential high ozone area may set up an ozone
monitor to determine attainment of the National Ambient Air Quality Standard (NAAQS).
Quality assurance measures must be put in place to collect reliable data for a 3-year period. If the
dataset is found to meet data quality objectives then it may be used as the basis for NAAQS
attainment designation for the county. If the data are incomplete or otherwise compromised, then
an attainment determination may not be possible.
Similarly, there are data quality requirements for hazardous air pollutant (HAP)
monitoring which is intended for use in exposure assessment and health risk interpretation. It is
not uncommon for an agency to collect ambient HAP data only to discover later that the wrong
target compounds were reported or that detection limits were too high to allow comparing the
data against cancer risk benchmarks. These problems can be minimized by effective planning
which identifies the intended use of monitoring data and delineates specific monitoring quality
objectives.
The main goal of this section is to help tribal staff achieve their monitoring program
objectives through an effective use of monitoring data. We will give an overview of potential
data uses and provide links to relevant guidance documents and examples. Possible data uses
include: determining attainment of NAAQS for criteria pollutants; characterizing population
exposure to HAPs, also known as "air toxics"; assessing air pollutant trends over time; and
attributing source contribution to air pollution.
Basic data summary and statistical techniques allow the monitoring agency to effectively
communicate project results. These methods are important for a variety of purposes: to inform
tribal members and other stakeholders about local air quality; to summarize monitoring results in
a final project report or grant related documents; and to describe prior air quality findings as part
of the justification for new or continued funding in a grant application.
This section will be useful to an agency that has already collected a dataset and needs
help understanding it. However it may be even more valuable to a program manager who is in
the stages of planning an air quality study as it will provide a clear understanding of what an
ambient monitoring program can do for them and what questions it can answer. Depending on
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the technical capabilities of tribal staff, some of the techniques described here may be performed
in-house while others may require partnering with another agency or hiring a contractor.
7.1 Specific Data Uses
Criteria pollutants -
Tribal agencies that conduct ambient air quality monitoring most frequently collect data
for the six common pollutants (also referred to as "criteria" pollutants): carbon monoxide (CO),
lead (Pb), nitrogen dioxide (NO2), ozone (Os), particulate matter (PM), and sulfur dioxide (802).
PM falls into two categories: particles smaller than 10 microns in diameter (PMi0) and particles
smaller than 2.5 microns (PM^.s). This section will describe how criteria pollutant monitoring
data may be interpreted and used as part of an air quality management program. For more
information on sources of criteria pollutants, health and environmental effects, efforts to help
reduce emissions, and other helpful resources, see: www.epa.gov/air/urbanair/6poll.html
NAAQS Attainment -
EPA has set NAAQS standards for the six criteria pollutants. The NAAQS include both
primary and secondary standards. Primary standards set limits to protect public health, including
the health of "sensitive" populations such as asthmatics, children, and the elderly. Secondary
standards set limits to protect public welfare, including protection against decreased visibility,
damage to animals, crops, vegetation, and buildings. Table 7-1 below lists the current NAAQS
for criteria pollutants. Units of measure for the standards are parts per million (ppm) by volume,
milligrams per cubic meter of air (mg/m3), and micrograms per cubic meter of air (|ig/m3).
Appendix G provides additional information about the NAAQS standards
Table 7-1. National Ambient Air Quality
Pollutant Primary Standards
Carbon Monoxide 9 ppm (10 mg/m )
35 ppm (40 mg/m3)
Lead 1.5 ug/m3
Nitrogen Dioxide
Particulate Matter
(PMio)
Particulate Matter
(PM2.5)
Ozone
Sulfur Oxides
0.053 ppm
(100 ug/m3)
50 ug/m3
1 50 ug/m3
15.0 ug/m3
35 ug/m3
0.08 ppm
0.03 ppm
0.14 ppm
Standards
Averaging Times
8-hour1
1-hour1
Quarterly Average
Annual
(Arithmetic Mean)
Annual2 (Arith. Mean)
24-hour1
Annual3 (Arith. Mean)
24-hour4
8-hour
Annual (Arith. Mean)
24-hour1
3-hour1
Secondary Standards
None
None
Same as Primary
Same as Primary
Same as Primary
Same as Primary
Same as Primary
0.5 ppm (1,300 ug/m3)
1 Not to be exceeded more than once per year.
2 To attain this standard, the 3-year average of the weighted annual mean PM10 concentration at each monitor within an area
must not exceed 50 ug/m3.
3 To attain this standard, the 3-year average of the weighted annual mean PM2 5 concentrations from single or multiple
community-oriented monitors must not exceed 15.0 ug/m3.
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4 To attain this standard, the 3-year average of the 98th percentile of 24-hour concentrations at each population-oriented
monitor within an area must not exceed 65 ug/m3.
5 To attain this standard, the 3-year average of the fourth-highest daily maximum 8-hour average ozone concentrations
measured at each monitor within an area over each year must not exceed 0.08 ppm.
"Designation" is the term EPA uses to describe the air quality in a given area for any of the
criteria pollutants. Geographic areas are designated as "attainment" or "nonattainment" based on
ambient air monitoring data collected in that area and reported to the AQS national database.
Tribes and States submit recommendations to the EPA as to whether or not an area is attaining
the NAAQS for a criteria pollutant. After working with the tribal or state agencies and
considering the air quality data, EPA officially designates an area as attainment or
nonattainment. If an area is designated as nonattainment, the states, local and tribal governments
must develop and implement control plans to reduce pollution. A Tribal Implementation Plan
(TIP) is a set of regulatory programs that a tribe can develop and adopt to help attain or maintain
national air quality standards. Once a nonattainment area meets the standards and additional
redesignation requirements in the CAA [Section 107(d)(3)(E)], EPA will designate the area to
attainment as a "maintenance area."
The website listed below provides an unofficial list of Tribes in 8-hour ozone nonattainment
areas as of April 15, 2004. Official nonattainment boundaries are specified in 40 CFRPart 81.
www.epa.gov/ozonedesignations/tribaldesig.htm
Detailed instructions on how to determine attainment status based on ambient monitoring
data may be found in the Code of Federal Regulations (CFR) Title 40 Part 50. The relevant
passages for each criteria pollutant is included as Appendix G and may also be accessed on the
web at: http://ecfr.gpoaccess.gov/cgi/t/text/text-
idx?c=ecfr&sid=el8bc4907fc6d399c035bObdl25e238b&tpl=/ecfrbrowse/Title40/40cfr50 main O2.tpl
Understanding the Air Quality Index (AQI) and AIRNow-
The AQI is an index for reporting daily air quality. It tells how clean or polluted the air is
and what associated health effects might be a concern for the public. The AQI focuses on health
effects that may be experienced within a few hours or days after breathing polluted air. EPA
calculates the AQI for five of the criteria pollutants: O3, PM, CO, SO2, and NOX. The AQI scale
runs from 0 to 500. The higher the AQI value, the greater the level of air pollution and the
greater the health concern. For example, an AQI value of 50 represents good air quality with
little potential to affect public health, while an AQI value over 300 represents hazardous air
quality.
An AQI value of 100 generally corresponds to the national air quality standard (see
Table 1) for the pollutant, which is the level EPA has set to protect public health. AQI values
below 100 are generally thought of as satisfactory. When AQI values are above 100, air quality
is considered to be unhealthy - at first for certain sensitive groups of people, then for everyone as
AQI values get higher.
Raw ambient air monitoring data is converted into AQI values using standard formulas
developed by EPA. An AQI value is calculated for each pollutant in an area. The highest AQI
value for the individual pollutants is the AQI value for that day. For example, if a certain date
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had AQI values of 90 for ozone and 88 for sulfur dioxide, the AQI value would be 90 for that
area on that day.
The purpose of the AQI is to help the public understand what local air quality means to their
health. To make it easier to understand, the AQI is divided into six categories, each of which
corresponds to a different level of health concern. The six levels of health concern and what they
mean are:
"Good" The AQI value for your community is between 0 and 50. Air quality is
considered satisfactory, and air pollution poses little or no risk.
"Moderate" The AQI for your community is between 51 and 100. Air quality is
acceptable; however, for some pollutants there may be a moderate health concern for a
very small number of people. For example, people who are unusually sensitive to ozone
may experience respiratory symptoms.
"Unhealthy for Sensitive Groups" When AQI values are between 101 and 150,
members of sensitive groups may experience health effects. This means they are likely to
be affected at lower levels than the general public. For example, people with lung disease
are at greater risk from exposure to ozone, while people with either lung disease or heart
disease are at greater risk from exposure to particle pollution. The general public is not
likely to be affected when the AQI is in this range.
"Unhealthy" Everyone may begin to experience health effects when AQI values are
between 151 and 200. Members of sensitive groups may experience more serious health
effects.
. "Very Unhealthy" AQI values between 201 and 300 trigger a health alert, meaning
everyone may experience more serious health effects.
"Hazardous" AQI values over 300 trigger health warnings of emergency conditions.
The entire population is more likely to be affected.
The AIRNow Web site delivers daily AQI forecasts as well as real-time AQI conditions for
over 300 cities across the United States. The EPA developed the AIRNow program together with
the National Oceanic and Atmospheric Administration (NOAA), National Park Service (NPS),
Tribal, State, and Local agencies to provide the public with easy access to national air quality
information. AQI data are presented in maps which were generated based on "real-time"
ambient monitoring data using either federal reference or equivalent monitoring techniques or
techniques approved by the state, local or tribal monitoring agencies. Although some preliminary
data quality assessments are performed, the data as such are not fully verified and validated
through the quality assurance procedures monitoring organizations use to officially submit and
certify data in AQS. Therefore, data are used on the AIRNow Web site only for the purpose of
reporting the AQI. Information on the AIRNow web site is not used to formulate or support
regulation, guidance or any other Agency decision or position.
In 2005, there were 13 tribal monitoring agencies that participated in AIRNow. Tribes
interested in joining the AIRNow network should visit the publications site at the AIRNow
website at: www.airnow.gov. There is a guidance document entitled "Guideline for Reporting of
Daily Air Quality - Air Quality Index (AQI) " which is designed to aid local agencies in reporting the
air quality using the AQI as required in the Code of Federal Regulations (CFR).
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Air quality characterization for ambient, deposition, and visibility data -
The previous section was focused specifically on criteria pollutants and interpreting data
in terms of the NAAQS rules. Beyond the six criteria pollutants, however, there are hundreds of
other pollutants and indices that a monitoring agency may wish to address. These non-criteria
pollutants and measures include ambient air toxics, wet/dry deposition, visibility data, and even
biomonitoring of ozone injury to sensitive plants. These types of data do not have corresponding
national air quality standards that help to guide data summary and interpretation. Instead,
monitoring results should be described using basic summary statistics. The data may also be
visualized using simple graphic techniques. The national monitoring network fact sheets in
Appendix A provide additional details about these important national air programs and include
weblinks to areas that describe the uses of the data.
7.2 Basic Data Interpretation Summary Statistics
The first step in summarizing air quality data is to take inventory of the number of
samples collected, the range of measurements, and to provide related information about the
monitoring schedule. It is important to specify the measurement units of the pollutant. If any of
the samples are below detection limits (called "nondetects") then it becomes necessary to state
the method detection limit (MDL) as well as the number or percent of samples below the MDL.
An example in table form is shown below.
Table 7-2. Example of Monitoring Data Summary
Pollutant
Benzene
1,3-
butadiene
Arsenic
(PM10)
Cadmium
(PM10)
Lead (PM10)
Sampling
schedule
l-in-6 days
l-in-6 days
Monthly
Monthly
Monthly
Sampling
period
Jan. 2003 -
Dec. 2004
Jan. 2003 -
Dec. 2004
Jan. 2003 -
June. 2004
Jan. 2003 -
June. 2004
Jan. 2003 -
June. 2004
Total
samples
107
107
18
18
18
Unit
ppbC
ppbC
ug/m3
ug/m3
ug/m3
MDL
0.01
0.01
0.002
0.01
0.005
Min.
value
0.02
Below
MDL
Below
MDL
Below
MDL
0.008
Max.
value
1.3
0.8
0.012
0.02
0.31
Percent
samples
-------
or may need to be summarized in a different manner. Depending on the importance of a specific
pollutant to the monitoring study, the data analyst has a few choices: state that the pollutant has a
very high rate of nondetects and remove it from the data analysis; include the pollutant and point
out potential problems related to nondetects; include the pollutant and use advanced statistical
techniques developed for datasets with a high rate of nondetects.
Statistical techniques that may be useful in handling datasets with a high rate of
nondetects are described in the following article: Less than obvious - statistical treatment of data
below the detection limit, Dennis R. Helsel (USGS), Environmental Science and Technology,
Vol. 24, No. 12, 1990.
The rest of this section will describe ways to summarize basic characteristics of the
dataset using common statistical measures. Some useful examples include: measures of central
tendency, such as the mean or median; measures of relative standing, such as percentiles;
measures of dispersion, such as range, variance, standard deviation, coefficient of variation, or
interquartile range; measures of distribution symmetry or shape; and measures of association
between two or more variables, such as correlation. These measures can then be used for
description and communication about the dataset.
The definitions and procedures outlined in the next sections are primarily taken from the
EPA document "Guidance for Data Quality Assessment - Practical Methods for Data Analysis"
(EPA/600/R-96/084) which is available in full at this website:
www. epa. gov/quality/qs-docs/g9-final .pdf
This section provides mathematical formulas that allow the user to calculate descriptive
statistics using a simple calculator or computer spreadsheet program. Data analysts that are
interested in continuing on to do advanced statistical procedures may consider investing in a
statistical software package and attending training sessions to practice using them. The end of
this section provides resources for those interested in learning more.
Central tendency -
The most common estimates for central tendency in environmental data are the mean and
median. The mean may be considered to be the "center of gravity" of the dataset. It is calculated
as a basic arithmetic average. The median is the value which falls directly in the middle of the
data when the measurements are ranked in order from smallest to largest. Thus !/2 of the data are
smaller than the sample median and !/2 of the data are larger than the sample median. Unlike the
mean, the median is not influenced by a small number of extreme values.
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Formula 1. Measuring central tendency
Let X,. X,. ..., Xr represent the n data points.
Sample Mean: The sample mean x is the sum of all the data points divided by the total number of data
points (n}:
Sample Median: The sample median (X) is the center of the data when the measurements are ranked in
order from smallest to largest. To compute the sample median, list the data from smallest to largest and
label these points X, , ., X,: = :, . . ., X,r , (so that X, , , is the smallest, X,::: is the second smallest, and X;r , is
the largest).
If the number of data points is odd, then X = X.r
If the number of data points is even, then X =
Relative Standing (Percentiles) -
It may be useful to know the relative position of one or several observations in relation to
all of the observations. Percentiles are one such measure of relative standing that may also be
useful for summarizing data. A percentile is the data value that is greater than or equal to a given
percentage of the data values. For example the data point which is the 25th percentile is greater
than or equal to 25% of the data values and is less than or equal to 75%. Important percentiles
usually reviewed are the quartiles of the data: the 25th, 50th, and 75th percentiles. The 50th
percentile is also called the sample median (previously described), and the 25th and 75th
percentiles are used to estimate the dispersion of a data set (next section).
Formula 2. Calculating percentiles
Let X,. X,. . .. , Xr represent the n data points. To compute the p* percentile. y(p). first list the data from
smallest to largest and label these points X,, ,, X,2., . . ., X, ,. (so that X, , . is the smallest, X2. is the
second smallest, and X,.,. is the largest). Let't='p/100, and multiply the sample size n by t.' Divide the
result into the integer part and the fractional part, i.e., let nt = j + g where j is the integer part and g is the
fraction part. Then the p* percennle, y(p), is calculated by:
lfg = 0,
otherwise,
) = X:.-n
Example: The 90* and 95" percentile will he computed for the following 10 data points (ordered from
smallest to largest) : 4, 4, 4, 5, 5, 6, 7, 7, 8, and 10 ppb.
For the 95th percentile, t = p/100 = 95/100= .95 and nt = (10)(.95) = 9.5 = 9 + .5. Therefore, j = 9 and
g = .5. Because g = .5 - 0, y(95) = X,,
percentile of the above data.
. =X-9.-, = XMC. = 10 ppm. Therefore, 10 ppm is the 95*
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Measures of Dispersion-
Measures of central tendency are more meaningful if accompanied by information on
how the data spread out from the center. Measures of dispersion in a data set include the range,
variance, sample standard deviation, coefficient of variation, and the interquartile range. These
measures are all described below and formulas provided.
The easiest measure of dispersion to compute is the sample range. For small samples,
the range is easy to interpret and may adequately represent the dispersion of the data. For large
samples, the range is not very informative because it only considers (and therefore is greatly
influenced) by extreme values.
The sample variance measures the dispersion from the mean of a data set. A large sample
variance implies that there is a large spread among the data so that the data are not clustered
around the mean. A small sample variance implies that there is little spread among the data so
that most of the data are near the mean. The sample variance is affected by extreme values and
by a large number of nondetects. The sample standard deviation is the square root of the sample
variance and has the same unit of measure as the data.
The coefficient of variation (CV) is a unitless measure that allows the comparison of
dispersion across several sets of data. The CV is often used in environmental applications
because variability (expressed as a standard deviation) is often proportional to the mean.
When extreme values are present, the interquartile range may be more representative of the
dispersion of the data than the standard deviation. This statistical quantity does not depend on
extreme values and is therefore useful when the data include a large number of nondetects.
Formula 3. Calculating measures of dispersion
Let X,, X2. .... X, represent tie n data points.
Sample Range: The sample range (R) is the difference between the largest value and the smal est value
of the sample, i.e., R = maximum - minimum.
Sample Variance: To compute the sample variance (s2). compute:
n-1
Sample Standard Deviation: The sample standard deviation {si is the square root of the sample
variance, i.e.,
Coefficient of Variation: The coefficient of variation {C V) is the standard deviation divided by the sanipie
mean (Section 2.2.2}, i.e., C V = si x. The CV is often expressed as a percentage.
Interquartile Range: Use the directions in Section 2.2.1 to compute the 25* and 75T percenti es of the
data (y(25) and y(7E) respectively). The interquartile range (IQR) is tie difference between these values,
i.e.,
IQR = yi75) - y{25).
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Trends analysis-
EPA uses trend analysis to assess year-to-year changes in ambient air quality and
pollutant emissions. Annual Trends Reports are EPA's "report card" on the status of air quality
and emission reductions. Annual trends reports and special studies dating back to 1994 are
available at: www.epa.gov/airtrends/reports.html. Some methods used in these reports will be
useful to tribal agencies.
The data analyst needs a reasonably long and complete dataset to be able to distinguish a
genuine trend from other kinds of data variability. A suspected trend in data may not be a "real"
trend, but a function of data variation caused by weather conditions or other factors. For
example, because higher temperatures cause more formation of some pollutants, like ozone and
formaldehyde, a year with warmer temperatures may have higher concentrations of these
pollutants, regardless of any possible changes in precursor emissions. Thus the measurements in
one year may be higher than the previous year, but we cannot reliably say that there is an upward
trend in ambient concentrations.
Although it is tempting to calculate trends based on two or three years of data, more years are
needed to calculate a meaningful trend. For dispersion modeling, meteorologists recommend
using between 3 and 5 years of data just to assess the "baseline" condition. With this in mind, we
suggest the following:
1 to 3 years of monitoring data - do not use for trend analysis
4 to 5 years of monitoring data - consider trend results to be "preliminary"
6 or more years of monitoring data - adequate dataset for trend analysis
If there are enough years of data available, then it is also important to confirm that each year
has adequate data completeness. Multi-year trends can only be calculated if each year has a valid
summary statistic (e.g. annual mean) based on sufficient data. The issue of data completeness
was previously discussed in the section on data quality objectives and data validation.
Assuming that there are enough complete years of monitoring, then an annual air quality
statistic can be determined for each individual year of air monitoring and then a trend may be
evaluated for multiple years.
Percent change-
Actual ambient concentrations have little meaning to the general public and a change in
concentration (for example a "0.04 ppb decline over 8 years") is even more abstract. For this
reason EPA most often explains trends in terms of a percent change over time. The example
below (Fig. 7.1) shows the trend calculation and graph format most widely used in trend reports.
The main trend statistic is the combined annual average of multiple monitoring sites. The figure
also shows the 90th and 10th percentiles of all site averages for each year.
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01 sites have concenlnrtons Mow tin ina
1OTi of *tซ haw coooMYtraliooi betow Itis fcrw
83 84 B5 8fl 87 88 89
fl1 K! 93 94 95 96 97 EB 99 00 01 02
1983-02: 55% decrease
1993-02: 42% docroaso
Figure 7.1 CO air quality, 1983-2002, based on annual second maximum 8-hr average
Formula 4. Percent change over multiple years of monitoring
P =
xlOO
Where Cs = concentration at the start; CF = concentration at the finish of the time period. A
positive P indicates an upward trend and a negative value indicates a downward trend.
In the carbon monoxide example above,
(2.9ppm-8.2ppm)
P =
8.2ppm
x 100 = -64.6%
There are some important pitfalls to the percent change approach to trends. The main
concern is that if the dataset has strong year-to-year variability, then the existence of a positive or
negative trend is dependent on which years are chosen as the start and finish. Figure 7.2 below
shows national annual total manganese emissions as reported to the Toxics Release Inventory
(TRI). The percent change in emissions between 1988 and 2003 is -26%. However, the
downward trend is magnified if we look only at 1989 through 1997 (-88%); the trend is
relatively flat if the time period is 1993-1999 (-2%); the trend reversed if we look at 1991 to
1999 (+19%). For this reason it is preferable to use the percent change method for a dataset with
smooth trends. Highly variable datasets should be evaluated by using a moving average
(described below) or with a more rigorous statistical method, such as linear regression or using
non-parametric methods.
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National manganese emissions 1988-2003 (tons)
2500 -i
2000
1500
o
pi
. I
-
-
PI
-
-
_
งงง888888888
-
PI
-
lili
Figure 7.2. Example of dataset with variable year-to-year data
National Air Toxics Trend Site (NATTS) method
Trends within the new NATTS network are figured based on six (6) years of annual
average concentrations for key HAPs, specifically benzene, 1,3 -butadiene, arsenic, chromium,
acrolein, and formaldehyde. The trend is calculated by finding the percent difference between the
mean of the first three annual concentrations and the mean of the last three annual
concentrations. This is a variation on the percent change method described above.
Formula 5. NATTS trend method
First the annual average concentration (Xi) is found for each year i = 1, 2, 3, 4, 5 & 6.
Then the mean (X) for the first three years and the mean (Y) for years 4 through 6 is calculated:
The downward trend (T) is the percent decrease from the first 3-year period to the second.
According to the DQOs for the NATTS program, a trend of at least 15% is considered a
significant decrease. A tribal agency may wish to adopt this protocol for their own monitoring
program or adapt it as needed through consultation with quality assurance experts. The Quality
Assurance Guidance Document for the NATTS program is available at:
www.epa.gov/ttn/amtic/files/ambient/airtox/nattsqapp.pdf
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Moving average-
A dataset with considerable year-to-year variability may be smoothed out by calculating a
moving average. Instead at looking at annual averages that rise and fall with each year, we look
at 3-year, 4-year, or 5-year averages which are less subject to variability swings.
The example graphs in Figure 7.3 below shows data graphed first as annual averages and
then as a moving 3-year average. The first figure shows annual averages from 1997 to 2005; the
second shows the combined average for 1997 through 1999, then 1998-2000, 1999-2001, and so
forth. The downward trend in data is more evident in the second figure.
Year
1997
1998
1999
2000
2001
2002
2003
2004
2005
Mercury wet deposition
12.8
13.7
11.9
12.0
13.1
10.8
11.7
11.1
9.6
15 ]
10
11 -
Q
7
c
I i
1997 1998 1999 2000 2001 2002
I
. -
2003 2004 2005
13 -,
12
1 1
m
Q
97-99 98-00
99-01
00-02
01-03
i i
02-04 03-05
Figure 7.3 Data trend presented with annual average and moving average
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7.3 Data visualization
Simple graphing techniques are useful to describe the dataset and communicate
monitoring results. Graphs can be used to identify patterns and trends in the data. Graphical
representations include displays of individual data points, statistical quantities, temporal data,
spatial data, and two or more variables.
Detailed instructions on how to produce these graphics are provided in Section 2 of the
previously mentioned "Guidance for Data Quality Assessment - Practical Methods for Data
Analysis", available at: www.epa.gov/quality/qs-docs/g9-fmal.pdf
Histogram/Frequency Plots -
10
fe
1
5
J 4
1
E
-
.
I I I 1
0 5 10 15 23 25 33 35 40
Concentration (ppm)
Two of the oldest methods for summarizing data
distributions are the frequency plot (Fig. 7.4) and the
histogram. Both the histogram and the frequency plot use
the same basic principles to display the data: dividing the
data range into units, counting the number of points
within the units, and displaying the data as the height or
area within a bar graph.
Figure 7.4.Example of a frequency plot
Box and Whisker Plot -
Upper Fence
Outlier
Whisker,,,
Q3 i / i1 Percentile)
Mean
Q2 (SO" Percentilel-Median
Q1 (25" Percentile)
Whisker^
Oufllw
Figure 7.5. Box and whisker plot
A box and whisker plot or box plot(Fig
7.5) is a schematic diagram useful for visualizing
important statistical quantities of the data. A box
and whiskers plot is composed of a central box
divided by a line and two lines extending out
from the box called whiskers. The length of the
central box indicates the spread of the bulk of the
data (the inter-quartile range, 25th to 75th
percentile) while the length of the whiskers show
how stretched the tails of the distribution are. The
sample median is displayed as a line through the
box and the sample mean is displayed using a '+'
sign. Any unusually small or large data points are
displayed by a '*' on the plot.
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Scatter Plot -
40
30
a
o
o.
10
* *
-
*
* *
* *
. * 'if
* * ^
t** | *%, *
02*68
Chromium VI (ppb)
Figure 7.6. Example of a scatter plot
variables cluster compactly around a straight line.
For data sets consisting of paired
observations where two or more variables
are measured for each sampling point, a
scatter plot (Fig 7.6) is one of the most
powerful tools for analyzing the relationship
between two or more variables. A scatter
plot clearly shows the relationship between
two variables. Both potential outliers from a
single variable and potential outliers from
the paired variables may be identified on
this plot. A scatter plot also displays the
correlation between the two variables.
Scatter plots of highly linearly correlated
Time Plot -
One of the simplest plots to generate
that provides a large amount of information
is a time plot. A time plot (Fig 7.7) is a plot
of the data over time. This plot makes it easy
to identify large-scale and small-scale trends
over time. Small-scale trends show up on a
time plot as fluctuations in smaller time
periods. For example, ozone levels over the
course of one day typically rise until the
afternoon, then decrease, and this process is
repeated every day. An example of a large-
scale trend is a multi-year decrease in air
pollution resulting from effective air quality
control programs. For example, the annual average concentration of NOX at a particular
monitoring site may decline over the course of several years as a result of emissions controls at
local industries and the introduction of cleaner cars.
1 c
i
li
> 10
%
ra
o
c
*
* *
*
, * * *
* * # * *
-** *** **** * ป
** * * * ** ** * * <
*****
* ******
5 10 15 2D 25 32 35 43 45 5
Time
Figure 7.7. Example of a time plot
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7.4 References, Tools, and Resources
EPA courses -
EPA's Air Pollution Training Institute (APTI) primarily provides technical air pollution
training to state, tribal, and local air pollution professionals, although others may benefit from
this training. The curriculum is available in classroom, telecourse, self-instruction, and web-
based formats. A few potentially useful courses are described below.
Introduction to Environmental Statistics
This series of online lectures was developed for USEPA by the University of Illinois at
Chicago School of Public Health, Environmental and Occupational Health Sciences Division. No
registration is required to access the archived lectures. The lectures are available at this website:
www.epa.gov/air/oaqps/eog/envirostats/index.html
Module 1: Interpreting Your Monitoring Data
Module 2: Sampling and Analytical Limitations & Sample Detection Limits
Module 3: Quality Assurance Quality Control
Module 4: Analysis of Trends
Module 5: Language of Data Graphing
Module 6: Censored Values and Extreme Values
Module 7: Fundamentals of Trajectory Analysis
Introduction to Environmental Statistics - SI:473B
This course introduces the student to the basic concepts of statistical analysis. The course
was designed for students with little formal education in statistics who must apply statistical
techniques to analyze environmental data. The package has seven modules, a workbook, and a
VHS format video tape. The workbook and video tape are mailed to the student by EPA, but it is
necessary to acquire one of the recommended companion texts.
Course information is available at: www.epa.gov/air/oaqps/eog/catalog/si473b.html
Training Courses on Quality Assurance and Quality Control Activities-
EPA Quality Staff develops a variety of traditional training courses on quality assurance
(QA) and quality control (QC) activities and the EPA quality system. Two subject area of
particular interest are "Interpreting monitoring data" and "Introduction to Data Quality
Assessment". Materials are available at: www.epa.gov/quality/trcourse.html
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Other tools and resources
Statistics books:
Basic Statistical Methods for Engineers and Scientists
Adam Neville, John Kennedy, International Textbook Company (out of print)
Probability and Statistics for Engineers, Irwin Miller, John Freund, Prentice Hall
Statistics Concepts and Applications, David Anderson, Dennis J. Sweeney, Thomas A.
Williams, West
Exploring Statistics - A Modern Introduction, Larry J. Kitchens, West
Engineering Statistics, Robert V. Hogg, Johannes Ledolter, Macmillan
Introduction to Statistical Thinking, E.A. Maxwell, Prentice Hall
Statistical Analysis for Decision Making, Morris Hamburg, Harcourt Brace Jovanovich
EPA has a website for Quality-Related Resources which contains links to other sources of
information on quality systems available on the web:
www. epa. gov/quality/qa_links. html
Examples of tools and resources available through the EPA quality resources page:
DataPlot (National Institutes of Science and Technology) is a free, public-domain, multi-
platform software system for scientific visualization, statistical analysis, and non-linear
modeling, www.itl.nist.gov/div898/software/dataplot.html/
StatPages.Net (by John C. Pezzullo) contains links to online calculators, free statistical
software, online statistics books, tutorials, and related resources.
members.aol.com/iohnp71/javastat.html
Statistics Calculators (UCLA Department of Statistics) includes calculators for statistical
graphs, power calculations, sample size calculations, etc. calculators.stat.ucla.edu/
Guide to Statistical Software (George Mason University) provides a comparison of
commercially available statistical software, www.galaxy.gmu.edu/papers/astrl.html
Putting monitoring data into context
Criteria pollutants-
In addition to determining NAAQS attainment and AQI values, tribal monitoring
agencies may benefit from putting their monitoring data into a broader context. There are a few
ways to do this. The Tribe may look up data for the same pollutant at other monitoring sites
located in the same State or region to see how the values compare. It may also be helpful to look
at a nation-wide summary of data or a list of nonattainment areas. A broader context may also be
obtained by learning about national trends in air quality data.
EPA's AirData website provides access to air pollution data for the entire US as
submitted to AQS. AirData produces reports and maps of air pollution data based on user-
specified queries. For example a tribal agency located in Arizona may wish to look up last year's
ozone data for all monitoring sites in the state. The link below is the interface where the user
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selects the geographic area for the data search. Subsequent web pages narrow the search to the
desired pollutant, year, and report format, www.epa.gov/air/data/geosel.html
EPA's Air Explorer is a collection of user-friendly visualization tools for air quality
analysts. The tools generate maps, graphs, and data tables based on criteria pollutant data
reported to AQS. This is a developmental site. Based on user feedback, EPA is continually
improving the existing tools and developing new ones.www.epa.gov/mxplorer/index.htm
EPA's "Green Book" lists all nonattainment areas in the US. The user can access a
variety of maps and reports for each criteria pollutant at this web site:
www. epa. gov/air/oaqps/greenbk/
EPA tracks air pollution trends using two main indicators: ambient air monitoring data
and pollutant emissions. EPA estimates nationwide emissions of criteria pollutants and air toxics
based on many factors, including actual measurements, levels of industrial activity, fuel
consumption, vehicles miles traveled, and other estimates of activities that cause pollution. For
EPA's most recent evaluation of air pollution trends, see: www.epa.gov/airtrends/
The Visibility Information Exchange Web System (VIEWS) is an online exchange of air
quality data, research, and ideas designed to understand the effects of air pollution on visibility in
support of the Regional Haze Rule, http://vista.cira.colostate.edu/views
Air toxics, deposition, and other monitoring data-
Air toxics monitoring data from other sites in the U.S., as submitted to AQS, may be
accessed through the AirData website. Additionally, some materials are available from nation-
wide air toxics data analyses. The following links may be useful for putting toxics data into
context:
Geographic Variability in Air Toxics
www. epa. gov/ttn/amtic/files/ambient/airtox/2005%20workshop/spatial .pdf
Temporal Trends in Air Toxics
www.epa.gov/ttn/amtic/files/ambient/airtox/2005%20workshop/temporal.pdf
The Clean Air Status and Trends Network (CASTNET) is the nation's primary source for
data on dry acidic deposition and rural, ground-level ozone. CASTNET consists of over 80 sites
across the eastern and western United States and is cooperatively operated and funded with the
National Park Service. Data are available for download for ambient air pollutants and wet/dry
deposition at this site: www.epa.gov/castnet/data.html
The National Atmospheric Deposition Program/National Trends Network (NADP/NTN) is a
nationwide network of precipitation monitoring sites. The network includes over 200 monitoring
sites, including those operated by 9 tribal agencies. Data are available for download at:
http://nadp.sws.uiuc.edu/sites/ntnmap.asp
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The Mercury Deposition Network (MDN) is intended to develop a national database of
weekly concentrations of total mercury in precipitation and the seasonal and annual flux of total
mercury in wet deposition, http://nadp.sws.uiuc.edu/sites/mdnmap.asp
EPA established the National Dioxin Air Monitoring Network (NDAMN) to is determine the
temporal and geographical variability of atmospheric CDDs, CDFs and coplanar PCBs at rural
and nonimpacted locations throughout the United States. Summary reports are available:
www.epa.gov/glnpo/monitoring/air2/bio toxics.html
The Integrated Atmospheric Deposition Network (IADN) was established by the United
States and Canada for conducting air and precipitation monitoring in the Great Lakes Basin.
PAHs, PCBs, and organochlorine compounds are measured in air and precipitation samples in
the U.S. and Canada. See: www.msc.ec.gc.ca/iadn/index_e.html
The USDA Forest Service, Forest Health Monitoring (FFDVI) is a national program
designed to determine the status, changes, and trends in indicators of forest condition on an
annual basis. The FHM program uses data from ground plots and surveys, aerial surveys, and
other biotic and abiotic data sources and develops analytical approaches to address forest health
issues that affect the sustainability of forest ecosystems. See: http://fhm.fs.fed.us/
The USDA - Forest Service's Forest Inventory and Analysis (FIA) uses biomonitoring to
monitor the potential impact of tropospheric ozone (smog) on forests. This program involves
using bioindicator plants to detect and quantify ozone stress in the forest environment. A
nationwide network of ozone biomonitoring sites has been established across the forested
landscape. Each year these sites are evaluated for the amount and severity of ozone injury on
sensitive plants. The foliar injury data is used to monitor changes in relative air quality over time
and to examine relationships between ozone stress and tree health. See: www.fiaozone.net/
Source apportionment -
In the absence of air monitoring, pollutant emissions data may be used to help
characterize air quality. This approach is discussed in more detail elsewhere in this document. In
this Section we focus on evaluating air monitoring data in the context of emissions sources that
may be impacting the monitor site. Different approaches are described to identify pollution
sources and to estimate their potential to affect local air quality.
Using emissions inventories -
If monitoring data show that a specific pollutant is exceeding air quality standards, or is
otherwise causing concern, then emission inventories can identify potential sources. Summary
emission data are most easily accessed on EPA's website: www.epa.gov/air/data. By searching
in the state or county of interest in AirData, the user can access the National Emission Inventory
(NEI) for data on point, nonpoint, and mobile sources. NEI contains information about sources
that emit criteria air pollutants and their precursors, and hazardous air pollutants. The AirData
website generates reports based on facility-specific and county aggregate emissions data.
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Tribal agencies may want to find more detailed information or identify smaller sources
that might not be included in the NEI. They can contact their respective state environmental
agency to get more detailed emissions data.
Wind direction analysis
Meteorological data collected at an air monitoring site can be used to further interpret
pollutant measurements and potential impact from emissions sources. Wind data can be
summarized over a year or multiple years to show prevailing wind direction at a given site. A
diagram called a "wind rose" characterizes the wind conditions over time. The example below is
a wind rose produced by the Texas Commission on Environmental Quality for Wichita Falls.
The figure shows the frequency of winds coming from each direction, broken out by wind speed
category.
If a major pollution source is identified
near Tribal land, then a wind rose can show
whether the air monitor site is likely to be
downwind of the emission source on an
occasional or frequent basis. An industrial facility
that is predominantly upwind of Tribal land is
more likely to impact the air monitor than a
facility that is generally downwind. A wind rose
(Fig 7.8) program called WRPLOT View is
available from Lakes Environmental Software for
free download at this site:
www.weblakes.com/lakewrpl.html
Figure 7.8. Wichita Falls, Texas wind rose
To investigate further, the data analyst may conduct a wind-direction analysis. This
approach requires finding daily wind data that is reported concurrently with air sampling events.
Monitoring data may be divided into "high pollution days" and "low pollution days", and the
meteorological data consulted to see whether higher concentrations occur on days when the
winds come from a certain direction. Alternatively, each hourly or daily pollutant measurement
can be divided into one of 16 categories according to the predominant wind sector (north, north-
northeast, northeast, east-northeast, etc.) and the average concentrations for all sectors compared
with one another.
Tribal agencies may generate wind roses or conduct wind-direction data analysis using
their own on-site meteorological data. If the Tribe does not have a met station, data may
potentially be obtained from other agencies that have a nearby meteorological station, for
example another environmental or meteorological agency. In some cases, the data may be
downloaded from AQS. Technical staff at the state agency may have some insights about how to
locate data from other sources. Historic wind data for many communities (useful for wind roses)
is available for free download at this website: www.webmet.com. Recent meteorological data is
considerably more difficult to find and often must be purchased from a private company.
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If long-range transport of pollutants is a concern then another approach to consider is the
HYSPLIT (HYbrid Single-Particle Lagrangian Integrated Trajectory) model developed by
NOAA. Hysplit (Fig 7.9) can be used to map a back trajectory which shows where an air parcel
passed before reaching the air monitor. The example below shows the back trajectory of different
air parcels that may have reached a monitor
in western Michigan over a 24-hour period.
The air parcels originated in several
different states (Iowa, Missouri, Illinois and
Indiana) however they all passed through
northern Illinois before reaching the monitor
in Michigan. If this particular date had been
a high ozone day, then the Hysplit results
would suggest that precursor pollutants from
the greater Chicago area contributed to
ozone formation. Hysplit can be
downloaded for free or used on-line on the
NOAA website:
www.arl.noaa.gov/readv/hysplit4.html
Figure 7.9 Example of Hysplit backward wind trajectory
Exposure assessment for hazardous air pollutants
Air toxics, or HAPs, are those pollutants that are known or suspected to cause cancer or
other serious health effects, such as reproductive effects or birth defects, or adverse
environmental effects. Examples of toxic air pollutants include benzene, which is found in
gasoline; perchlorethlyene, which is emitted from some dry cleaning facilities; and methylene
chloride, which is used as a solvent and paint stripper by a number of industries. Other listed air
toxics include dioxin, asbestos, toluene, and metals such as cadmium, mercury, chromium, and
lead compounds.
Links to more information about air toxics are provided below.
EPA's Health Effects Notebook provides fact sheets about the 188 HAPs:
www.epa.gov/ttn/atw/hlthef/hapindex.html
Air Pollution and Health Risk
www. epa. gov/ttn/atw/3_90_022.html
Evaluating Exposures to Toxic Air Pollutants: A Citizen's Guide
www.epa.gov/ttn/atw/3 90 023 .html
Risk Assessment for Toxic Air Pollutants: A Citizen's Guide
www. epa. gov/ttn/atw/3 _90_024.html
Risk assessment is a tool used by environmental specialists to estimate the increased risk of
health problems in people who are exposed to different amounts of toxic substances over a long
period of time. The risk assessment process has four steps, which are described below.
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Hazard assessment - what health problems are caused by the pollutant?
Dose-response assessment - what are the health problems at different exposures?
Exposure assessment - how much of the pollutant do exposed people inhale?
Risk characterization - what is the extra risk of health problems in the exposed
population?
Air toxics monitoring data may be used in the exposure assessment step of risk assessment.
If sufficient data exist for the pollutants of concern, then monitoring data may be used instead of,
or in addition to, dispersion modeling outputs.
Using monitoring data in a risk assessment can be a very complex process, requiring
assistance from a statistician and toxicologist, among other specialists. To decide whether a full-
blown risk assessment is warranted, EPA Region 4 scientists developed a screening procedure
that can help monitoring staff do a preliminary evaluation of their air toxics data. The document
is available at this website:
A Preliminary Risk-Based Screening Approach for Air Toxics Monitoring Data Sets
www.epa.gov/region4/air/airtoxic/atheral.htm
EPA has also developed a Community Air Screening How-to Manual for use by groups
that includes non-technical community residents and leaders as well as technical experts. The
Manual describes a process that uses input from a wide variety of community stakeholders.
www. epa. gov/oppt/cahp/howto. html
If the tribal agency has determined that a complete technical risk assessment is needed,
then EPA guidance documents are available for use by tribal staff or contractors. The Air Toxics
Risk Assessment Reference Library is located at: www.epa.gov/ttn/fera/risk atra main.html.
The library provides information on the fundamental principles of risk-based assessment for air
toxics and how to apply those principles in different settings as well as strategies for reducing
risk at the local level.
EPA has compiled dose-response data for air toxics for use in risk assessments, including
values for long-term (chronic) inhalation short-term (acute) inhalation exposures. This
information is regularly updated as new information becomes available about the toxicity of
specific HAPs. The dose-response values provided at this site are recommended by EPA as the
most appropriate for use in air toxics risk assessment.
www. epa. gov/ttn/atw/toxsource/summary. html
Multi-media risk assessment using ambient and deposition monitoring data
For a limited subset of HAPs, it is important to consider deposition from air to soil,
vegetation, or water bodies. Many studies indicate that some pollutants emitted into the
atmosphere (e.g., mercury) are passed to humans or wildlife through non-inhalation pathways.
An example would be an air pollutant depositing from the air onto the soil, followed by ingestion
of the soil by people or by other living things in an ecosystem. These air pollutants typically are
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persistent in the environment, have a strong tendency to bioaccumulate, and exhibit moderate to
high toxicity.
A variety of computer models are available to describe the multimedia transport and fate
of pollutants released to the atmosphere. EPA developed TRIM.FaTE, a model that can estimate
pollutant concentrations in multiple environmental media and biota, for use in ecological risk
assessment. The model is available at: www.epa.gov/ttn/fera/trim_fate.html. Other multi-media
models are available here: www.epa.gov/ttn/fera/multi related.html
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Section 8
Assessment of Ambient Air Quality in Indian Country in the
Absence of Air Monitoring
In Tribal Country where air monitoring has not been conducted, Tribes may want to use
non-monitoring methods to determine approximate concentrations of air pollutants in order to
decide if air monitoring is necessary. Several methods, requiring various degrees of technical
expertise and financial resources, are identified in this section. These methods include: 1)
Internet-based tools for accessing and analyzing ambient data; 2) Air quality models including
near-field dispersion models, regional photochemical models, and receptor models; 3) Modeling
frameworks and assessments; and 4) Spatial interpolation of modeling and ambient data.
The usefulness of internet-based tools that access observed concentration data is that for
some air pollutants, concentrations typically do not vary sharply across fairly large distances, so
data collected at monitoring sites off the tribal land can be informative of what the situation is
within the tribal boundary. This approach is best suited to ozone, PM2.5, and a few air toxics that
have such long residence times in the atmosphere and have relatively constant concentrations
over a large scale (e.g., carbon tetrachloride and choloroform). Relying on data from monitors in
other areas is less reliable for other pollutants such as PMi0.2.5, CO, and most air toxics. The
Internet-Based Tools are ways to see data from individual monitoring sites of interest. In
addition to monitoring data available through the Internet, industrial sources sometimes monitor
for certain pollutants to fulfill permit conditions or to meet prevention of significant deterioration
(PSD) requirements. The purpose of this monitoring is for sources to verify modeling
predictions that fenceline concentrations of these pollutants will not exceed a certain level.
Sources may be willing to share this monitoring data with local tribes. These data could give
tribes a rough idea of the pollutant concentrations that exist in the area. These data may also be
available through the permitting agency to whom the data is reported.
Air quality models and tools are ways to estimate air pollutant concentrations if
emissions are known or can at least be estimated. Dispersion Models are appropriate when the
emission sources are relatively close to the area where estimates of concentrations are needed,
for example, when an industrial plant is on tribal land or near its border. Larger-scale
photochemical models are used to estimate the combined effects of mobile, area, and stationary
point sources over a large area, and are referred to as "regional scale" models. They are most
useful for estimating reactive pollutants such as ozone and PM2.s as well as impacts of air
pollutants on visibility. Their advantage over using monitoring data from sites off the tribal land
is that it is possible to make projections into the future to see how future emissions controls may
improve air quality compared to current concentration.
In addition, there are national or regional assessments that provide estimated results
based on air quality models and tools that can be used to characterize concentrations on tribal
lands. These assessments can also rely upon modeling tools and techniques that are made
available for potential use by tribes. Lastly, there are statistical techniques that can combine
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model predicted and observed data to provide an improved and more complete characterization
of concentrations on tribal lands when limited or no monitoring data exist.
8.1 Internet-Based Tools for Ambient Air Quality Assessment
There are Internet based tools that can be useful when conducting ambient air quality
assessments in Indian country. These tools provide information on the locations and types of
current and historical ambient air monitoring networks, monitoring data, emissions data from
point and area sources, and meteorological data. In addition, Internet tools are available that
assist with interpreting data. Web sites include a wide variety of interactive maps and graphs.
These tools are accessible to the public and are fairly easy to use. Becoming familiar with these
tools enables the tribal environmental professional to better understand the local and surrounding
airsheds, and to assess the potential for pollution transport into Indian country. Much of the data
obtained from these tools have associated geospatial coordinates available on the Web sites.
When data are downloaded with geospatial coordinates they can be integrated into a GIS map.
GIS integration allows for a more comprehensive and visual assessment. GIS integration is
encouraged for ambient air quality assessments. GIS software is available to federally recognized
tribes through the Bureau of Indian Affairs.
This section is intended to provide information that tribal environmental professionals
may find useful in determining issues that may be of concern to them in the absence of
monitoring data obtained directly from their jurisdictional area. The information in this section is
not intended to be comprehensive. This section does not provide all the information available
from a particular Web site, or list all Web sites that may be useful in assessing ambient air
quality. Tribal professionals are encouraged to explore beyond what is listed in this document.
An initial air quality web based assessment should include:
Identifying existing and historical ambient air monitoring networks and their locations,
as well as areas where data gaps exist
Obtaining all available air monitoring data from the surrounding areas
Identifying criteria and toxic emissions from area and point sources, and understanding
the potential for transport of primary and secondary pollutants from those sources
Characterizing prevailing and seasonal wind patterns for both local and surrounding
areas,
Determining wind transport paths on days when high pollutant concentrations were
observed at monitoring sites (backward trajectories)
Determining pollutant dispersion from sources in the transport path on days when high
concentrations were observed at monitoring sites
Identifying any health data that may indicate air quality problems
Integrating data into a GIS program
Recommended Web Sites
Section 8 described information about the important websites that will help the tribes perform
web based air quality assessments. The Key websites are included in Appendix G.
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8.2 Air Quality Modeling
Air quality models use mathematical and numerical techniques to simulate the physical
and chemical processes that affect air pollutants as they disperse and react in the atmosphere.
Based on inputs of meteorological data and source information like emission rates and stack
height, these models are designed to characterize primary pollutants that are emitted directly into
the atmosphere and, in some cases, secondary pollutants that are formed as a result of complex
chemical reactions within the atmosphere. These models are important to our air quality
management system because they are widely used by agencies tasked with controlling air
pollution to both identify source contributions to air quality problems and assist in the design of
effective strategies to reduce harmful air pollutants. For example, air quality models can be used
during the permitting process to verify that a new source will not exceed ambient air quality
standards or, if necessary, determine appropriate additional control requirements. In addition, air
quality models can also be used to predict future pollutant concentrations from multiple sources
after the implementation of a new regulatory program, in order to estimate the effectiveness of
the program in reducing harmful exposures to humans and the environment.
The most commonly used air quality models include the following:
1) Dispersion ModelsThese models are typically used in the permitting process to estimate the
concentration of pollutants at specified ground-level receptors surrounding an emissions source.
2) Photochemical ModelsThese models are typically used in regulatory or policy assessments
to simulate the impacts from all sources by estimating pollutant concentrations and deposition of
both inert and chemically reactive pollutants over large spatial scales.
3) Receptor ModelsThese models are observational techniques which use the chemical and
physical characteristics of gases and particles measured at source and receptor to both identify
the presence of and to quantify source contributions to receptor concentrations.
8.3 Dispersion Models: Local and Near-Field Applications
Dispersion modeling uses mathematical formulations to characterize the atmospheric
processes that disperse a pollutant emitted by a source. Based on emissions and meteorological
inputs, a dispersion model can be used to predict concentrations at selected downwind receptor
locations. These air quality models are used to determine compliance with National Ambient Air
Quality Standards (NAAQS), and other regulatory requirements such as New Source Review
(NSR) and Prevention of Significant Deterioration (PSD) regulations. These models are
addressed in Appendix A of EPA's Guideline on Air Quality Models (also published as Appendix
W of 40 CFR Part 51), which was originally published in April 1978 to provide consistency and
equity in the use of modeling within the U.S. air quality management system. These guidelines
are periodically revised to ensure that new model developments or expanded regulatory
requirements are incorporated.
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These types of models would be useful to tribes in estimating the concentrations of inert
pollutants impacting air quality on their reservations from local sources such as nearby large
stationary sources. In order to run these models, a tribe needs to know the emission rates of
pollutants of concern (e.g., NOx, SO2, and PM) from each source, and needs to have the
appropriate meteorological data required by the model. These models can also be used to
determine the improvements in air quality which could be achieved by placing emission controls
on inert pollutants at stationary sources.
AERMOD -
The AERMOD Modeling System (AERMOD) is a steady state Gaussian plume
dispersion model whose formulation is based on planetary boundary layer principles. The
modeling system consists of three program - a dispersion program (AERMOD), a terrain
processor program (AERMAP), and a meteorology processor program (AERMET). AERMET
reads in hourly surface meteorological data, upper air data and surface characteristics and
generates a surface file and a profile file. AERMAP extracts terrain elevations from U.S.
Geological Survey Digital Elevation Model (DEM) files (e.g., 10-meter and 7.5 minute) and
calculates height scales based on a user provided location coordinates (i.e., Universal Transverse
Mercator [UTM], NAD27). Using the files generated from AERMAP and AERMET, source
information, and specific model run options within the AERMOD dispersion program, inert air
pollutant concentrations are estimated at designated locations and for specified averaging
periods.
The AERMOD dispersion program simulates transport and dispersion for point, area and
volume sources. Sources may be located in a rural or urban area. The dispersion model also
accounts for wake effects using the PRIME building downwash algorithm. An estimate of
concentration should only be made for a source-to-receptor distance of less than 50 kilometers.
The AERMOD Modeling System is expected to be promulgated as an U.S. EPA recommended
model and codified in the Guideline on Air Quality Models, Appendix W to 40 CFR Part 51.
With AERMOD promulgation, the Industrial Source Complex Short Term 3 (ISCST3)
dispersion model will no longer be recognized as a preferred model.
A screening version of the AERMOD Modeling System is under development. Unlike
AERMOD, AERSCREEN will use a screening meteorological data set with the dispersion
program to estimate maximum hourly concentrations. The AERSCREEN predicted hourly
concentrations are expected to be higher than the maximum 1-hour concentrations predicted by
the AERMOD dispersion program. Scaling factors are applied to the AERSCREEN 1-hour
concentration to obtain concentrations for other averaging periods. AERSCREEN will replace
the SCREENS Model.
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CALPUFF-
The CALPUFF Modeling System (CALPUFF) is a multi-layer, multi-species non-steady-
state puff dispersion modeling system that simulates the effects of time- and space-varying
meteorological conditions on pollutant transport, transformation, and removal. CALPUFF
contains three primary programs - CALMET, CALPUFF and CALPOST. CALMET reads in
mesoscale meteorology from observations and/or from predictions by prognostic meteorological
models (e.g. MM5 and RUC) and develops hourly meteorological variables on a three-
dimensional gridded modeling domain. With the output from CALMET, source information,
and specific model run options, CALPUFF is used to generate hourly concentration or deposition
flux files. CALPOST is employed to process the CALPUFF output files to estimate
concentration impacts at Federal Class I area and impacts to Air Quality Related Values (AQRV)
such as visibility.
The U.S. EPA recommends the use of the CALPUFF Modeling System for source-to-
receptor distances greater than 50-kilometers. CALPUFF is also recommended by the Inter
Agency Workgroup on Air Quality Modeling (IWAQM) for use in evaluating impacts on
visibility and deposition in Federal Class I areas. On case-by-case basis, the CALPUFF Model
can be used in a near field application, and during stagnant or complex wind conditions. The
CALPUFF Modeling System has been promulgated for regulatory application in the Guideline
on Air Quality Models, Appendix W to 40 CFR Part 51. Appendix A contains more information
on the AERMOD and CALPUFF models.
8.4 Photochemical Air Quality Models: National and Regional Applications
Photochemical air quality models have become widely recognized and routinely utilized
tools for regulatory analysis and attainment demonstrations by assessing the effectiveness of
control strategies. These photochemical models are large-scale air quality models that simulate
the changes of pollutant concentrations in the atmosphere using a set of mathematical equations
characterizing the chemical and physical processes in the atmosphere. These models are applied
at multiple spatial scales from local, regional, national, and global.
There are two types of photochemical air quality models commonly used in air quality
assessments: the Lagrangian trajectory model that employs a moving frame of reference, and the
Eulerian grid model that uses a fixed coordinate system with respect to the ground. Earlier
generation modeling efforts often adopted the Lagrangian approach to simulate the pollutants
formation because of its computational simplicity. The disadvantage of Lagrangian approach,
however, is that the physical processes it can describe are somewhat incomplete. Most of the
current operational photochemical air quality models have adopted the three-dimensional
Eulerian grid modeling mainly because of its ability to better and more fully characterize
physical processes in the atmosphere and predict the species concentrations throughout the entire
model domain.
These large-scale, multi-pollutant models are used to estimate the combined effects of
many emission mobile, area, and stationary point sources over a large area, and are referred to as
"regional scale" models. They are most useful for estimating ozone, PM2.5, and impacts of air
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pollutants on visibility. These types of models require large amounts of source emissions data
and meteorological data, and require specialized technical expertise. More relevant to the tribes
is that these models have been used by the Regional Planning Organizations, EPA, and some
individual states. As an alternative to running these models, tribes should consider accessing the
modeling results generated by other agencies that cover their reservations.
Community Multi-scale Air Quality (CMAQ) Model -
The CMAQ modeling system has been designed to approach air quality with a "one-
atmosphere" manner by including state-of-the-science capabilities for modeling multiple air
quality issues, including tropospheric ozone, fine particles, toxics, acid deposition, and visibility
degradation. Hence, CMAQ combines the scientific expertise from each of these areas into one
'community model'. In addition to being a multi-pollutant model, CMAQ was also designed to
have multi-scale capabilities so that separate models were not needed for urban and regional
scale air quality modeling. The target grid resolutions and domain sizes for CMAQ range
spatially and temporally over several orders of magnitude. With the temporal flexibility of the
model, simulations can be performed to evaluate longer term pollutant transport, as well as short-
term transport from localized sources. With the model's ability to handle a large range of spatial
scales, CMAQ can be used for urban and regional scale model simulations.
The CMAQ modeling system simulates various chemical and physical processes that are
thought to be important for understanding atmospheric trace gas transformations and
distributions. The CMAQ modeling system utilizes three separate modeling components: a
meteorological model (typically MM5) for the description of atmospheric states and air mass
motions, an emissions model (typically SMOKE) for man-made and natural emissions that are
injected into the atmosphere, and a chemistry-transport model for simulation of the chemical
transformation and fate (the CCTM model). The meteorological and emissions model outputs
are required inputs into the CMAQ chemistry-transport model, hence this is viewed as a
modeling system.
CMAQ's current structure is based on a modularity level that distinguishes between its
main driver, science modules, data estimation modules, and control/utility subroutines in the
model. This enables the attainment of higher resolution than commonly seen in previous models.
The distinction remains at a division between the science models (including submodels for
meteorology, emissions, chemistry-transport models), and analysis and visualization subsystems.
Typically the CMAQ modeling system is run on a multi-processor Linux or UNIX computer
cluster environment and usually requires at minimum over 1 terabyte of storage capacity.
Current CMAQ and SMOKE model codes and training are available from the CMAS
Center at: http://www.cmascenter.org/ Current MM5 model code and training is available from
UCAR at: http://www.mmm.ucar.edu/mm5/
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8.5 Receptor Models: Source Contributions
Receptor models are mathematical or statistical procedures for identifying and
quantifying the sources of air pollutants at a receptor location. Unlike photochemical and
dispersion air quality models, receptor models do not use pollutant emissions, meteorological
data and chemical transformation mechanisms to estimate the contribution of sources to receptor
concentrations. Instead, receptor models use the chemical and physical characteristics of gases
and particles measured at source and receptor to both identify the presence of and to quantify
source contributions to receptor concentrations. These models are therefore a natural
complement to other air quality models and are used as part of State Implementation Plans (SIPs)
for identifying sources contributing to air quality problems. The EPA has developed the
Chemical Mass Balance (CMB) and UNMIX models as well as the Positive Matrix Factorization
(PMF) method for use in air quality management. CMB fully apportions receptor concentrations
to chemically distinct source-types depending upon the source profile database, while UNMIX
and PMF internally generate source profiles from the ambient data.
Chemical Mass Balance (CMB)The EPA-CMB Version 8.2 uses source profiles and
speciated ambient data to quantify source contributions. Contributions are quantified from
chemically distinct source-types rather than from individual emitters. Sources with similiar
chemical and physical properties cannot be distinguished from each other by CMB.
UNMIXThe EPA UNMIX model "unmixes" the concentrations of chemical species measured
in the ambient air to identify the contributing sources. Chemical profiles of the sources are not
required, but instead are generated internally from the ambient data by UNMIX, using a
mathematical formulation based on a form of factor analysis. For a given selection of species,
UNMIX estimates the number of sources, the source compositions, and source contributions to
each sample.
Positive Matrix Factorization (PMF)The PMF technique is a form of factor analysis where
the underlying co-variability of many variables (e.g., sample to sample variation in PM species)
is described by a smaller set of factors (e.g., PM sources) to which the original variables are
related. The structure of PMF permits maximum use of available data and better treatment of
missing and below-detection-limit values. Also available is a document which discusses the PMF
methodology: "A Guide to Positive Matrix Factorization" (PDF, 16 pp., 215 KB).
8.6 Modeling Tools and Assessments
There are a number of modeling tools and assessment that are available and provide useful
information on concentrations of air pollutants including air toxics and criteria pollutants. This
section provides a selection of readily available tools and assessment results.
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National Air Toxics Assessment: 1999-
The 1999 National Air Toxics Assessment (NATA) is a nationwide study of potential
inhalation exposures and health risks associated with 133 air toxics and diesel paniculate matter
(diesel PM), based on emissions data for 1999. The initial national-scale assessment is
comprised of four major technical components: 1) compiling a national emissions inventory of
air toxics and diesel PM for the year 1999 from outdoor sources; 2) estimating 1999 air toxics
and diesel PM ambient concentrations; 3) estimating 1996 population exposures; 4)
characterizing potential public health risks.
The purpose of the NATA is to gain a better understanding of the air toxics problem.
Specifically, the goal of the assessment is to assist in: 1) identifying air toxics of greatest
potential concern in terms of contribution to population risk; 2) characterizing the relative
contributions of various types of emission sources to air toxics concentrations and population
exposures; 3) setting priorities for collection of additional air toxics data and research to improve
estimates of air toxics concentrations and their potential public health impacts; 4) tracking trends
in modeled ambient air toxics concentrations over time; and, 5) measuring progress toward
meeting goals for inhalation risk reduction from ambient air toxics. The NATA website:
www. epa. gov/ttn/atw/nata 1999
BlueSky Modeling Framework-
BlueSky is a modeling framework which brings together the latest state of the science for
modeling fuels, fire, smoke, and weather into one centralized processing system. It makes
sophisticated emission, dispersion and weather prediction models and model output easily
accessible to the operational fire and air quality management communities. The modeling
framework is designed to predict cumulative impacts of smoke from forest, agricultural, and
range fires, including both prescribed fire and wild fire. To view BlueSky output and
publications go to http://www.fs.fed.us/bluesky.
The BlueSky system was designed as a tool to aid land managers using fire on the
landscape in making go/no-go/go slow decisions with regard to smoke management. BlueSky
provides hourly predictions of PM2.5 concentrations based on information available from multi-
agency tracking systems such as FASTRACS and RAZU, and from wildfire 209 reports.
Trajectory predictions available in BlueSky RAINS indicate the direction and height of smoke
plumes 12 hours out in time.
The BlueSky modeling framework has 5 components. Although the specific models used
within each component may change over time as the modeling science advances, the basic
structure will remain the same. As of June 2005, fire characteristics are processed through the
Emissions Production Model (EPM) to give emission estimates of particulates (PM2.5, PMio, and
total PM), carbon compounds (CO, CC>2, CFLi, non-methane hydrocarbons), and heat generated.
The emission estimates from EPM, along with meteorology from MM5, are input data to the
CALPUFF dispersion model and the HYSPLIT trajectory model. The BlueSky system
Technical Guidance for the Development of Tribal Air Monitoring Programs 86
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framework merges meteorology with emission estimates to yield an integrated regional-scale
analysis of smoke dispersion and aerosol concentrations.
The BlueSky concentration fields and trajectories are displayed on the website in the
Rapid Access INformation System (RAINS); a Geographic Information System (GIS)
application developed by the EPA Region 10. BlueSky/RAINS builds on the RAINS concept as
an avenue for making BlueSky model output available to users in an interactive ArcIMS format.
Integrating BlueSky with RAINS, allows the user to zoom in on areas of interest, step through
time, and overlay GIS data layers such as sensitive receptors, boundaries, roads, rivers and
topography. Trajectories showing the direction, height, and timing of smoke movement can be
shown. Meteorological output for a number of parameters is also available. Maps showing
roads, rivers, boundaries, and a variety of smoke sensitive receptors can be selected. To access
BlueSkyRAINS go to http://www.blueskyrains.org .
Primary inputs to BlueSky include weather, fire characteristics, and fuels. This section
briefly describes the sources for each of these input parameters.
Weather Predictions of wind speed and direction as well as mixing height are required to
determine smoke trajectories and PM2.5 concentrations. Weather inputs come from the MM5
mesoscale meteorological model. See Appendix X for more detail on the MM5.
Fire Characteristics In order to arrive at an accurate prediction of smoke emissions it is
necessary to get detailed information about the size, location and timing of a prescribed burn or
wildfire. This information is retrieved from interagency reporting systems such as FASTRACS
in the Pacific Northwest, RAZU in Montana and Idaho and will soon be available from PFIRS
in California. Alternative ways of providing input on prescribed burns for BlueSky are also
being developed. Wildfire information is also accessed automatically each day from 209 reports
available from the National Interagency Fire Center (MFC).
Fuels Fuel model and fuel loading information is essential to emissions modeling. BlueSky
uses fuel characteristics derived from the Fuel Characteristic Classification System (FCCS) to
arrive at this information. For more information about FCCS go to:
http://www.fs.fed.us/pnw/fera/fccs/index.html.
BlueSky output products can be viewed as animations or as static hourly images using
BlueSky RAINS. BlueSky output can be viewed as either a Java Script animation
(recommended for high speed internet connections) or Gif animation (recommended for dial up
internet connections). Users must select a resolution and the type of animation then click on the
appropriate square.
The animations show model predicted PM2.5 concentrations and wind flow patterns at
the surface. Animations are useful for getting a big picture look at predicted PM2.5 over time
for all the fires and burns in the system for a given run. While it is possible to stop the loop and
look at individual frames, it is not possible to zoom in or add information to the images. At the
bottom of the Animation page is a dropdown menu which allows the user to select animations
from any BlueSky run going back to September of 2002.
Technical Guidance for the Development of Tribal Air Monitoring Programs 87
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HYSPLIT Trajectory Model-
The National Oceanic and Atmospheric Administration (NOAA), Air Resources
Laboratory (ARL), Real-Time Applications and Display System (READY) web site has a variety
of tools available including backward trajectories modeling software (HYSPLIT), as well as
tools that model meteorological conditions at a selected latitude and longitude at the ground
surface and at elevations above the ground. The backward trajectories can be integrated into GIS
by downloading the endpoints file, modifying the file slightly and using the right-click "Create
Feature Class from XY Table" function in ArcCatalog. Specific instructions are available at the
TAMS Center Web site. Backward trajectories are useful in understanding transport issues by
mapping the path air took prior to entering the monitor. More information on this tool is
available at: http://www.arl.noaa.gov/ready.html.
Response Surface Modeling-
The EPA's Office of Air Quality Planning and Standards (OAQPS) developed a Response
Surface Model (RSM) based on the Community Multi-scale Air Quality (CMAQ) model to
support the Regulatory Impact Assessment for the proposed PM2.5 National Ambient Air
Quality Standards (NAAQS). RSM is based on a new approach known as air quality meta-
modeling that aggregates numerous pre-specified air quality modeling simulations into a multi-
dimensional air quality "response surface". Simply, this metamodeling technique is a "model of
the model" and can be shown to reproduce the results from an individual modeling simulation
with little bias or error. The RSM is based on statistical relationships between model inputs and
outputs to provide real-time estimate of these air quality changes. The RSM provides a wide
breadth of model outputs, which can be used to develop emissions control scenarios. The RSM
approach informs the selection and evaluation of various control scenarios. This approach allows
for the rapid assessment of air quality impacts of different combinations of emissions reductions
and was used to estimate air quality changes for various control scenarios for the proposed
PM2.5 NAAQS. The documentation provides information on (1) the emissions inventories and
development of projections, (2) the air quality modeling and development of model inputs, (3)
development and experimental design of the RSM, and (4) the performance and validation of the
RSM as compared to the air quality modeling. This documentation is available at:
http://www.epa.gov/scramOO l/reports/pmnaaqs_tsd_rsm_all_021606.pdf
8.7 Spatial Interpolation of Modeling and Ambient Data
The need for spatial (geostatistical) interpolation models in the regulatory environment
has grown in the past few years. Spatial interpolation as applied to air monitoring data is loosely
defined as the procedure for estimating ambient air concentrations at unmonitored locations in a
certain area based on available observations within the proximity of the area. The justification
underlying spatial interpolation is the assumption that points closer together in space are more
likely to have similar values than points more distant. EPA and States use spatial interpolation to
review decisions on monitoring network design and to predict the efficacy of emission control
programs. Due to the limited number of monitoring sites across the country, especially for
Technical Guidance for the Development of Tribal Air Monitoring Programs 88
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pollutants that cover a large area, such as ozone and fine particles, there is a need to use spatial
interpolation to predict ambient concentrations in unmonitored locations.
Geostatistical interpolation methods are stochastic methods, with kriging being the most
well-known representative of this category. Conceptually, the goal of kriging is to find linear
combinations of the data that are optimal and consistent with the observed data points. In
particular, kriging is a statistical model that produces both a spatial surface of predictions for the
process of interest as well as the uncertainty associated with those estimates. Kriging calculates
weights for measured points in deriving predicted values for unmeasured locations. With kriging,
however, those weights are based not only on distance between points, but also on the variation
in measured concentrations as a function of distance. A major benefit of the various forms of
kriging is that estimates of the model's prediction uncertainty can be calculated, considered in
the analysis, and plotted along with the predicted values. Such uncertainty information is an
important tool in the spatial decision making process.
There are three main kriging methods and each has unique assumptions that must be met.
"Simple" kriging assumes that there is a known constant mean, that there is no underlying trend,
and that all variation is statistical. "Ordinary" kriging is similar except it assumes that there is an
unknown constant mean that must be estimated based on the data. "Universal" kriging differs
from the other two methods in that it assumes that there is a trend in the surface that partly
explains the data's variations. This should only be utilized when it is known that there is a trend
in the data.
Ordinary kriging, which is addressed in this section, is a version of kriging that assumes
the mean is constant but unknown across the spatial domain of interest. Ordinary kriging defines
the process as follows:
Z(x,y) = u + e(x,y) ,
u = the overall, large-scale mean of the process across the spatial domain; and
e(x,y) = the small-scale random fluctuation of the process within the spatial domain.
In practice, ordinary kriging, for the purpose of spatial interpolation, is implemented via
the following five steps:
Step 1: Build the Data Set
Often it is the case that an initial data set will require pre-processing to generate analysis
data that better match the spatial process of interest with respect to temporal scale. This can be
accomplished via some sort of temporal averaging of the initial data. For example, a data set of
1-hour ozone concentrations might be averaged in some manner to yield 8-hour concentrations
for analysis. When pre-processing an initial data set via temporal averaging, some consideration
must be given to the temporal completeness of the resulting average. If the initial data used to
generate an endpoint such as an annual average are somehow temporally incomplete, the
calculated endpoint may be biased in some manner. For example, many air pollutants exhibit
significant seasonal fluctuations, so an annual average estimated from only a single quarter's
Technical Guidance for the Development of Tribal Air Monitoring Programs 89
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worth of data (e.g., January through March) may not be representative of the true year-long
average.
Step 2: Summarize and Understand the Data
Once the spatial analysis data set has been built, it is important to generate some initial
summaries of the available data prior to analysis in order to obtain a better understanding of its
empirical structure and behavior. Reasonable summaries include, but are not limited to, graphical
information systems (GIS) maps of the spatial domain and available data locations, a histogram
of the overall data distribution, and summary statistics such as the data's mean, standard
deviation, and various percentiles (e.g., minimum, median, maximum, etc.).
Step 3: Conduct a Variogram Analysis
Once the analysis data set has been built and explored to gain some basic understanding,
the kriging modeling exercise can begin. The exercise begins by conducting a variogram
analysis. This analysis typically consists of first generating an empirical variogram and then
fitting a parametric model that adequately captures the structure of the empirical variogram.
Ultimately, the estimated parameters of the variogram will be input into for the kriging spatial
prediction and uncertainty formulas from which a spatially interpolated surface is generated. In
other words, once you have chosen a satisfactory variogram model, you then use that model as
an input to the actual kriging process.
The most common models used in the variogram modeling process are: linear, spherical,
exponential, rational quadratic, wave (or hole-effect), power, and Gaussian. Of these seven
variogram models, three are used most commonly: spherical, exponential, and Gaussian.
Exponential models fit best when the spatial autocorrelation decreases exponentially with
increasing distance. Spherical models provide a better fit when spatial autocorrelation decreases
to a point after which it becomes zero. Gaussian variograms tend to have an "S" shape, with a
gradual upward slope at short distances, followed by a sharper upward slope at middle distances
and, finally, by another gradual upward slope at long distances. To determine which of these
models best fit the data, attempt to fit the data using all of these models. If the fitting procedure
fails to converge for a given covariance function, remove it from consideration. By considering
several variogram models, one can choose the model that best fits the data.
Various software packages, including Surfer, GMS, SAS, S-Plus, and others will
compute the empirical variogram and assist in the modeling process. Among these, two
statistical packages are noteworthy: SAS and S-Plus. Both packages have different strengths and
weaknesses. SAS, in general, appears to be more flexible than S-Plus, but it requires
understanding of SAS programming. SAS does not provide much in the way of automatic
defaults or computation of parameters, though standard parameter estimation functions can be
used, in conjunction with the variogram functionality, to model the process. S-Plus, on the other
hand, with the addition of its spatial module, has been designed to minimize the level of
technical knowledge required on the part of the user. S-Plus provides a series of menu-accessed
functions to process a data set. In many cases, these functions will cause parameters to default to
functional values if they are not specified by the user.
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Step 4: Apply Spatial Prediction and Uncertainty Formulas
In the previous step, the spatial structure associated with the data was modeled using a
variogram analysis. That variogram model is now applied to the task of spatial prediction. The
current step of applying the variogram analysis results is relatively straightforward, if appropriate
software is available for applying the equations. Surfer, GMS, S-Plus, SAS, and several other
software packages have the capability to compute kriging estimates given data and a variogram
function. Using these software packages, kriging predictions and standard errors can be
generated everywhere in either a default or user-defined grid.
Step 5: Evaluate Model Performance
There are two primary ways to evaluate model performance. The first method is to map
the interpolated concentrations and compare them to observed monitored values. Observed and
estimated values at monitor sites should be close but do not need to match exactly. Allowing
some variation between observed and estimated values at monitoring locations may give better
results for unmonitored areas. The second method is to review the uncertainty estimates
generated by the model. The output from the kriging model consists of both estimated values as
well as uncertainty of the estimated values (e.g., standard errors). Locations within the vicinity
of several monitors should have lower standard errors than areas with a sparse set of monitors.
Also, there may be higher standard errors along the boundaries of the local domain. Including
additional monitoring information outside the local domain should improve the standard errors
along the boundaries of the domain.
A more detailed description of the kriging process can be found in the EPA report titled
"Developing Spatially Interpolated Surfaces and Estimating Uncertainty", EPA-454/R-04-004,
November 2004.
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Appendices A-H
A. National Air Quality Monitoring Programs- Fact Sheets
B. Monitoring Cost Sheets (ICR)
C. Using the Graded Approach for the Development of QMPs and QAPPs in
Ambient Air Quality Monitoring Programs
D. Grant Funding Information
E. Sampling Manifold Design
F. Example Procedure for Calibrating a Data Acquisition System
G. Ambient Air Data Sources
H. National Ambient Air Quality Standards Information
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Appendix A
National Air Quality Monitoring Fact Sheets
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National Air Monitoring Networks Fact Sheets
State or Local Air Monitoring Stations (SLAMS) Network
Background
The SLAMS make up the ambient air quality monitoring sites that are operated by State or local agencies
for the primary purpose of comparison to the National Ambient Air Quality Standards (NAAQS), but may
serve other purposes such as:
Provide air pollution data to the general public in a timely manner.
Support compliance with air quality standards and emissions strategy development
Support air pollution research studies.
The SLAMS network includes stations classified as NCore, PAMS, and Speciation, and formerly
categorized as NAMS, and does not include Special Purpose Monitors (SPM) and other monitors used for
non-regulatory or industrial monitoring purposes.
In order to support the objectives the monitoring networks are designed with a variety of monitoring sites
that generally fall into the following categories which are used to:
1. determine the highest concentrations expected to occur in the area covered by the network;
2. determine typical concentrations in areas of high population density;
3. determine the impact on ambient pollution levels of significant sources or source categories;
4. determine the general background concentration levels;
5. determine the extent of regional pollutant transport among populated areas, and in support of
secondary standards; and
6. measure air pollution impacts on visibility, vegetation damage, or other welfare- based impacts.
The monitoring aspects of the SLAMS program are found in the Code of Federal Regulations, Title 40,
Parts 50, 53 and 58.
SLAMS must use approved Federal reference method (FRM), Federal equivalent method (FEM), or Approved
Regional Method (ARM) monitors for ambient pollutant levels being compared to the NAAQS.
Reference Category
Program References
Pollutants Measured
Methods References
Network Design References
Siting Criteria
Quality System References
Data Management
References
References
40 CFR Part 50, 53 and 58
http://www.epa.gov/ttn/amtic/
03, CO, S02, N02 PM2 5, PM10, Pb
40 CFR Part 50 and 58 Appendix C
http://www.epa.gov/ttn/amtic/criteria.html
40 CFR Part 58 Appendix D, E
40 CFR Part 58 Appendix E
40 CFR Part 58 Appendix A
http://www.epa.gov/ttn/amtic/qualitv.html
http://www.epa.gov/ttn/airs/airsaqs/
Comments
Must be FRM, FEM, or ARM for
NAAQS comparisons.
Website lists designated methods
Air Quality System
-------
National Core (NCore) Network
Background
The NCore multi-pollutant stations are part of an overall strategy to integrate multiple monitoring networks
and measurements. As required by the revised monitoring regulations promulgated in 2006, monitors at
NCore multi-pollutant sites will measure particles (PM25, speciated PM25, PM10.25, speciated PMi 0-2.5), O3,
SO2, CO, nitrogen oxides (NO/NO2/NOy), and basic meteorology. Monitors for all the gases except for O3
will be more sensitive than standard FRM/FEM monitors, so they could accurately report concentrations
that are well below the respective NAAQS but that can be important in the formation of O3 and PM.
The objective is to locate sites in broadly representative urban (about 55 sites) and rural (about 20 sites)
locations throughout the country to help characterize regional and urban patterns of air pollution. The
NCore network must be fully operational by 20 1 1 . Many stations will be operational before that deadline.
In many cases, States will collocate these new stations with STN sites measuring speciated PM2 5
components, PAMS sites already measuring O3 precursors, and/or NATTS sites measuring air toxics. By
combining these monitoring programs at a single location, EPA and its partners will maximize the multi-
pollutant information available. This greatly enhances the foundation for future health studies, NAAQS
revisions, validation of air quality models, assessment of emission reduction programs, and studies of
ecosystem impacts of air pollution.
Reference Category
Program References
Pollutants Measured
Methods References
Network Design References
Siting Criteria
Quality System References
Data Management
References
References
http://www.epa.gov/ttn/amtic/monitor.html
SO2, CO, NO and NOy, and O3, PM2.5,
PMio-2.5 , basic meteorological parameters
http://www.epa.gov/ttn/amtic/precursop.html
http://www.epa.gov/ttn/amtic/pretecdoc.html
http://www.epa.gov/ttn/amtic/monstratdoc.html
http://www.epa.gov/ttn/amtic/pretecdoc.html
http://www.epa.gov/ttn/amtic/qaqcrein.html
http://www.epa.gov/ttn/amtic/pretecdoc.html
Comments
-------
Photochemical Assessment Monitoring Stations (PAMS)
Background
Section 182(c)(l) of the 1990 Clean Air Act Amendments (CAAA) required the Administrator to
promulgate rules for the enhanced monitoring of ozone, oxides of nitrogen (NOx), and volatile organic
compounds (VOC) to obtain more comprehensive and representative data on ozone air pollution.
Immediately following the promulgation of such rules, the affected States were to commence such actions
as were necessary to adopt and implement a program to improve ambient monitoring activities and the
monitoring of emissions of NOx and VOC. Each State Implementation Plan (SIP) for the affected areas
must contain measures to implement the ambient monitoring of such air pollutants. The subsequent
revisions to Title 40, Code of Federal Regulations, Part 58 (40 CFR 58) required States to establish
Photochemical Assessment Monitoring Stations (PAMS) as part of their SIP monitoring networks in ozone
nonattainment areas classified as serious, severe, or extreme.
The chief objective of the enhanced ozone monitoring revisions is to provide an air quality database that
will assist air pollution control agencies in evaluating, tracking the progress of, and, if necessary, refining
control strategies for attaining the ozone NAAQS. Ambient concentrations of ozone and ozone precursors
will be used to make attainment/nonattainment decisions, aid in tracking VOC and NOx emission inventory
reductions, better characterize the nature and extent of the ozone problem, and prepare air quality trends. In
addition, data from the PAMS will provide an improved database for evaluating photochemical model
performance, especially for future control strategy mid-course corrections as part of the continuing air
quality management process. The data will be particularly useful to States in ensuring the implementation
of the most cost-effective regulatory controls.
Reference Category
Program References
Pollutants Measured
Methods References
Network Design
References
Siting Criteria
Quality System
References
Data Management
References
References
http://www.epa.gov/ttn/amtic/pamsrein.html
http://www.epa.gov/air/oaqps/pams/docs.html
Ozone, Nitrogen Oxides, VOCs, surface meteorological
http://www.epa.gov/oar/oaqps/pams/general.htmWparameters
http://www.epa.gov/air/oaqps/pams/network.html
http://www.epa.gov/oar/oaqps/pams/general.htmWsiting
Comments
-------
PM2.s Chemical Speciation Network
Background
As part of the efforts to monitor paniculate matter EPA was asked to monitor and gather data on the
chemical makeup of these particles. EPA established a chemical speciation network consisting of
approximately 300 monitoring sites. These sites are be placed at various NAMS and SLAMS across the
Nation. 54 of these chemical speciation sites, the Speciation Trends Network (STN), will be used to
determine, over a period of several years, trends in concentration levels of selected ions, metals, carbon
species, and organic compounds in PM2 5. Further breakdown on the location or placement of the trends
sites requires that approximately 20 of the monitoring sites be placed at existing Photochemical Assessment
Monitoring Stations (PAMS). The placement of the remaining trends sites will be coordinated by EPA, the
Regional offices, and the State and local agencies. Locations will be primarily in or near larger
Metropolitan Statistical Areas (MSAs). The remaining chemical speciation sites will be used to enhance
the required trends network and to provide information for developing effective State implementation plans
(SIPs). This QAPP focuses on required measures for ensuring that data of adequate quality are provided by
the 54 trends network sites.
The STN is a component of the National PM25 Monitoring Network. Although the STN is intended to
complement the activities of the much larger gravimetric PM25 measurements network component (whose
goal is to establish if NAAQS standards are being attained), STN data will not be used for attainment or
nonattainment decisions. The programmatic objectives of the STN network are:
Annual and seasonal spatial characterization of aerosols;
Air quality trends analysis and tracking the progress of control programs;
Compare the chemical speciation data set to the data collected from the IMPROVE network; and
Development of emission control strategies.
Stakeholders in the STN will be those at EPA seeking to determine concentration trends of PM2 5 chemical
species over a period of 3 or more years and decision-makers at State and local levels who will use the data
as input to models and for development of emission control strategies and determination of their long-term
effectiveness. Other users will be public health officials and epidemiological researchers. However,
expectations for data sets from the STN must be put in context.
Reference Category
Program References
Pollutants Measured
Methods References
Network Design References
Siting Criteria
Quality System References
Data Management
References
References
http://www.epa.gov/ttn/amtic/speciepg.html
ions, metals, carbon species, and organic
compounds
http ://www. epa.gov/ttn/amtic/specqual . html
http://www.epa.gov/ttn/amtic/specdat.html
Comments
-------
National Toxics Trends Network (NATTS)
Background
There are currently 188 hazardous air pollutants (HAPs), or Air Toxics (AT), regulated under the
Clean Air Act (CAA) that have been associated with a wide variety of adverse health effects,
including cancer, neurological, reproductive and developmental effects, as well as eco-system effects. In
1999 EPA finalized the Urban Air Toxics Strategy (UATS). The UATS states that emissions data are
needed to quantify the sources of air toxics impacts and aid in the development of control strategies, while
ambient monitoring data are needed to understand the behavior of air toxics in the atmosphere after they are
emitted. Part of this strategy included the development of the National Air Toxics Trends Stations
(NATTS). Specifically, it is anticipated that the NATTS data will be used for:
tracking trends in ambient levels to facilitate tracking progress toward emission and risk reduction
goals, which is the major objective of this program;
directly evaluating public exposure & environmental impacts in the vicinity of monitors;
providing quality assured data AT for risk characterization;
assessing the effectiveness of specific emission reduction activities;
evaluating and subsequently improving air toxics emission inventories and model performance.
Currently the NATTS program is made up of 22 monitoring sites; 15 representing urban communities and 7
representing rural communities.
Reference Category
Program References
Pollutants Measured
Methods References
Network Design
References
Siting Criteria
Quality System
References
Data Management
References
References
http://www.epa.gov/ttn/amtic/natts.html
33 HAPS which include metals, VOCs and carbonyls.
http://www.epa.gov/ttn/amtic/airtox.html
http://www.epa.gov/ttn/amtic/airtoxqa.htmL
http://www.epa.gov/oar/oaqps/pams/general.htmWsiting
http://www.epa.gov/ttn/amtic/airtoxqa.html
http://www.epa.gov/ttn/amtic/toxdat.html
Comments
Reference : National Air
Toxics Trends Stations -
Quality Management Plan -
final 09/09/05
Reference : 40 CFR part 58
Appendix E, PAMS Probe and
Path Siting Criteria.
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Interagency Monitoring of Protected Visual Environments (IMPROVE)
Background
The Interagency Monitoring of Protected Visual Environments (IMPROVE) program is a cooperative
measurement effort governed by a steering committee composed of representatives from Federal and
regional-state organizations. The IMPROVE monitoring program was established in 1985 to aid the
creation of Federal and State implementation plans for the protection of visibility in Class I areas (156
national parks and wilderness areas) as stipulated in the 1977 amendments to the Clean Air Act.
The objectives of IMPROVE are:
1. to establish current visibility and aerosol conditions in mandatory class I areas;
2. to identify chemical species and emission sources responsible for existing man-made visibility
impairment;
3 . to document long-term trends for assessing progress towards the national visibility goal;
4. and with the enactment of the Regional Haze Rule, to provided regional haze monitoring
representing all visibility -protected federal class I areas where practical.
IMPROVE has also been a key participant in visibility -related research, including the advancement of
monitoring instrumentation, analysis techniques, visibility modeling, policy formulation and source
attribution field studies. In addition to 1 10 IMPROVE sites at visibility -protected areas, IMPROVE
Protocol sites are operated identically at locations to serve the needs of state, tribes and federal agencies.
Reference
Category
Program
References
Pollutants
Measured
Methods
References
Network Design
References
Siting Criteria
Quality System
References
Data
Management
References
References
http://vista.cira.colostate.edu/improve/
http://vista.cira.colostate.edu/improve/Overview/IMPROVEP
rogram files/frame. htm
PM10 & PM2 5 mass concentration, and PM2 5 elements
heavier than sodium, anions, organic and elemental carbon
concentrations. Optical & met. parameters at select sites
http://vista.cira.colostate.edu/improve/Publications/IMPROV
E SOPs.htm
http://vista.cira.colostate.edu/improve/Publications/IMPROV
E SOPs.htm
http://vista.cira.colostate.edu/improve/Publications/IMPROV
E SOPs.htm
http://vista.cira.colostate.edu/improve/Data/OA OC/qa qc B
ranch.htm
http://www.epa.gov/ttn/amtic/visinfo.html
http://vista.cira.colostate.edu/improve/Data/data.htm
Comments
All sites have aerosol speciation
monitoring by one day in three
24-hour duration sampling.
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Clean Air Status and Trends Network (CASTNET)
Background
The EPA in coordination with the National Oceanic and Atmospheric Administration (NOAA) established
CASTNET with the goal of assessing the impact and effectiveness of Title IV, of the 1990 Clean Air Act
Amendments (CAAA) through a large-scale monitoring network. CASTNET was designed to compile a
sound scientific data base through routine environmental monitoring for the evaluation of air-quality
management and control strategies. The network provides estimates of dry deposition using an inferential
modeling method that relies on atmospheric concentrations, meteorological variables and other input as
recorded at each site. The data record extends back to 1987, when routine field measurements first began
under National Dry Deposition Network (NDDN). CASTNET currently consists of over 80 sites across the
eastern and western United States and is cooperatively operated and funded with the National Park Service.
CASTNET complements the National Atmospheric Deposition Program/National Trends Network
(NADP/NTN) which provides information on precipitation chemistry and wet deposition values.
The main objective of the network is to:
1) Track the effectiveness of national and regional scale emission control programs;
2) Report high quality, publicly available data on the temporal and geographic patterns of air
quality and atmospheric deposition trends;
3) Provide the necessary information for understanding the environmental effects in sensitive
terrestrial and aquatic receptor areas associated with atmospheric loadings of pollutants.
Reference
Category
Program
References
Pollutants
Measured
Methods
References
Network Design
References
Siting Criteria
Quality System
References
Data Management
References
References
http : //www.epa. go v/castnet/
weekly average atmospheric concentrations of [sulfate, nitrate,
ammonium, sulfur dioxide, nitric acid and base cations]
-hourly concentrations of ambient ozone levels.
hourly averages of meteorological variables required for calculating
dry deposition rates.
CASTNET Quality Assurance Project Plan
http : //www.epa. go v/castnet/library .html
CASTNET Quality Assurance Project Plan
http://www.epa.gov/castnet/librarv.html
CASTNET Quality Assurance Project Plan
http://www.epa.gov/castnet/library.html
CASTNET Quality Assurance Project Plan
http://www.epa.gov/castnet/library.html
http://www.epa.gov/castnet/librarv.html
http://cfpub.epa. go v/gdm/index.cfm?fuseaction=aciddepositi on. wizard
Comments
-------
National Atmospheric Deposition Network (NADP)
Background
The National Atmospheric Deposition Program (NADP) provides quality -assured data and information in
support of research on the exposure of managed and natural ecosystems and cultural resources to acidic
compounds, nutrients, base cations, and mercury in precipitation. NADP data serve science and education
and support informed decisions on air quality issues related to precipitation chemistry.
The NADP operates three precipitation chemistry networks: the 250-station National Trends Network
(NTN), 7-station Atmospheric Integrated Research Monitoring Network (AIRMoN), and 100-station
Mercury Deposition Network (MDN). The NTN provides the only long-term nationwide record of the wet
deposition of acids, nutrients, and base cations. NTN stations collect one-week precipitation samples in 48
states, Puerto Rico, the Virgin Islands, and Quebec Province, Canada. Complementing the NTN is the 7-
station AIRMoN. The daily precipitation samples collected at AIRMoN stations support continued research
of atmospheric transport and removal of air pollutants and the development of computer simulations of
these processes. The 100-station MDN offers the only regional measurements of mercury in North
American precipitation. MDN data are used to quantify mercury deposition to water bodies that have fish
and wildlife consumption advisories due to this toxic chemical. Presently, 48 states and 10 Canadian
provinces list advisories warning people to limit fish consumption due to high mercury levels. Advisories
also were issued for Atlantic Coastal waters from Maine to Rhode Island and North Carolina to Florida, for
the entire U.S. Gulf Coast, and for Hawaii.
In addition to these long-term monitoring networks, the NADP is responsive to emerging issues requiring
new or expanded measurements. Its measurement system is efficient, its data meet pre-defined data quality
objectives, and its reports and products are designed to meet user needs.
Reference Category
Program References
Pollutants Measured
Methods References
Network Design
References
Siting Criteria
Quality System
References
Data Management
References
References
NADP http://nadp.sws.uiuc.edu/
AIRMoN http://nadp.sws.uiuc.edu/airmon/
MDN http://nadp.sws.uiuc.edu/mdn/
pH, sulfate, nitrate, chloride, ammonium,
calcium, magnesium, sodium, potassium,
mercury
http://nadp.sws.uiuc.edu/lib/manuals/opman.pdf
http://nadp.sws.uiuc.edu/lib/manuals/mdnopman.pdf
http://nadp.sws.uiuc.edu/lib/manuals/siteinst.pdf
http://nadp.sws.uiuc.edu/lib/manuals/siteinst.pdf
http://nadp.sws.uiuc.edu/OA/
http://nadp.sws.uiuc.edu/lib/qaplans/NADP-OMP-
Dec2003.pdf
http://nadp.sws.uiuc.edu/lib/qaplans/qapCal2006.pdf
http://nadp.sws.uiuc.edu/airmon/getamdata.asp
Comments
-------
National Air Toxics Assessment (NAT A)
Background
NATA is a national-scale assessment of 33 air pollutants (a subset of 32 air toxics
plus diesel particulate matter). r.
(1) compilation of a national em
(2) estimates of ambient concen
(3) estimates of population expc
(4) characterizations of potentia
The goal of NATA is to identify
population risk. This informatic
Reference Category
Program References
Pollutants Measured
Methods References
Network Design References
Siting Criteria
Quality System References
Data Management
References
on the Clean Air Act's list of 188,
"he assessment considers the year 1996 (an update to 1999 is in preparation), including:
issions inventory of air toxics emissions from outdoor sources;
trations across the contiguous United States;
sures; and
public health risks including both cancer and non-cancer effects.
those air toxics which are of greatest potential concern, in terms of contribution to
)n should also be relevant and useful in assessing risk under Tribal programs.
References
http ://www. epa.gov/ttn/atw/nata/index. html
http://www.epa.gov/ttn/atw/nata/34poll.html
Comments
33 air pollutants see link
-------
Appendix B
Monitoring Site Costs
Every 3 years, OAQPS develops a survey called an Information Collection Request
(ICR) that is used to estimate the costs of implementing ambient air monitoring activities
for the State and Local Monitoring Station (SLAMS) network. A number of monitoring
organizations are contacted and requested to fill out the ICR. The values received from
these organizations are then compiled and national cost estimates developed. The
following site costs are based on the 2006 Information Collection Request (ICR) estimate
for the ambient air quality network and are meant to provide general estimates of costs to
implement the various types of monitors and samplers for the criteria pollutants
implemented in the SLAMS.
Additional information on the ICR can be found at the following site:
http://www.epa.gov/icr/icr.html
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Ozone Monitoring Costs (based on ICR)
Cost Element
1 . Network Design
Network design study (RO)
Site selection (RO)
Element #1 totals
2. Site Installation
Analyzer
Spare analyzers
Procurement
Equipment installation
Element #2 totals
3. Supplies and Site Visits
Supplies
4 month season
5 month season
6 month season
7 month season
8 month season
9 month season
12 month season
Routine site visits
4 month season
5 month season
6 month season
7 month season
8 month season
9 month season
12 month season
Element #3 totals
4. Maintenance
Spare parts/supplies
4 month season
5 month season
6 month season
7 month season
8 month season
9 month season
12 month season
Remedial repairs
4 month season
5 month season
6 month season
7 month season
8 month season
9 month season
12 month season
Routine maintenance
4 month season
5 month season
6 month season
7 month season
8 month season
9 month season
12 month season
Element #4 totals
5. Data Management
Data acquistion/processing
4 month season
5 month season
6 month season
7 month season
8 month season
9 month season
12 month season
Data reporting
4 month season
5 month season
6 month season
7 month season
8 month season
9 month season
12 month season
Data validation
4 month season
5 month season
6 month season
7 month season
8 month season
9 month season
12 month season
Data distribution
4 month season
5 month season
6 month season
7 month season
8 month season
9 month season
12 month season
Element* 5 totals
Hours/
Site
210
56
Cost/
Site
56
112
$7,523
$7,523
40
50
60
70
80
90
120
4
5
6
7
8
9
12
19
23
28
33
37
42
56
$279
$348
$418
$488
$557
$627
$836
$348
$435
$522
$609
$697
$784
$1,045
5
6
7
8
9
11
14
3
4
5
5
6
7
9
4
5
6
7
8
9
12
1
2
2
2
3
3
4
Cost Element
6. Quality Assurance
Audits
4 month season
5 month season
6 month season
7 month season
8 month season
9 month season
12 month season
Routine calibrations
4 month season
5 month season
6 month season
7 month season
8 month season
9 month season
12 month season
Coordination/implementation
4 month season
5 month season
6 month season
7 month season
8 month season
9 month season
12 month season
Training
Reporting
4 month season
5 month season
6 month season
7 month season
8 month season
9 month season
12 month season
QAplan review (annual)
QAplan preparation (RO)
Element #6 totals
7. Supervision
Planning/coordination
4 month season
5 month season
6 month season
7 month season
8 month season
9 month season
12 month season
Supervision/review
4 month season
5 month season
6 month season
7 month season
8 month season
9 month season
12 month season
Element #7 totals
Summary of Burdens and Costs
Summary Totals
Hours/ Cost/
Site Site
12
15
18
21
24
27
36
9
11
13
15
17
20
26
1
2
2
2
3
3
4
5
2
2
3
3
3
4
5
1
75
4
5
6
7
8
9
12
10
13
15
18
20
23
30
MA NA
MA NA
NA- listed since tribes would have to select specific ozone seasons
-------
Annual Monitoring Costs for PM2.5 (based on 2006 ICR)
/ost Element
1. Network Design
Network design (RO)
Site selection (RO)
dement #1 totals
2. Site Installation
Analyzer
PM-2.5 sampler (sequential)
PM-2.5 sampler (sequential) spares
PM-2.5 sampler (single channel)
PM-2.5 sampler (single chan) spare
PM-2.5 sampler (single channel) coll
PM-2.5 sampler (seasonal)
PM-2.5 sampler (continuous)
PM-2.5 sampler (continuous) spares
Speciation sampler (RTI, CA, OR)
Data acquisition (laptop/PDA)
Sampling platform
Procurement
Equipment installation
Installation (single channel)
Installation (sequential)
PM-2.5 sampler (seasonal)
Installation (continuous)
Installation (speciation)
Element #2 totals
3. Sampling & analysis
Filter (1/1) & acceptance testing
Filter (1/3) & acceptance testing
Filter (1/6) & acceptance testing
Filter (seasonal) & acceptance testing
Speciation sampling national contract
Routine site visits (1/1)
Routine site visits (1/3)
Routine site visits (1/6)
Routine site visits (seasonal)
Routine site visits (continuous)
Routine site visits (speciation)
Laboratory service
Microbalance
Clean room for weighing
Laboratory
PM-2.5 sampler (sequential) 1/1
PM-2.5 sampler (sequential) 1/3
PM-2.5 sampler (single channel) & coll
PM-2.5 sampler (seasonal)
Element #3 totals
4. Maintenance
Spare parts/supplies
PM-2.5 sampler (sequential)
PM-2.5 sampler (single channel)
PM-2.5 sampler (seasonal)
PM-2.5 sampler (continuous)
PM-2.5 sampler (speciation)
Remedial repairs
PM-2.5 sampler (sequential)
PM-2.5 sampler (single channel)
PM-2.5 sampler (seasonal)
PM-2.5 sampler (continuous)
PM-2.5 sampler (speciation)
Routine maintenance
PM-2.5 sampler (sequential)
PM-2.5 sampler (single channel)
PM-2.5 sampler (seasonal)
PM-2.5 sampler (continuous)
PM-2.5 sampler (speciation)
Element #4 totals
Hours/ Cost/
Site Site
210
56
112
56
56
56
70
180
90
90
31
32
180
14
8
14
11
14
14
8
14
14
16
$853
$311
$11,493
$11,493
$7,314
$7,314
$7,314
$11,493
$19,120
$19,120
$12,538
$418
$2,090
$940
$353
$176
$411
$448
$11,194
$313
$261
$287
$162
$522
st Element
5. Data Management
Data acquistion/processing
PM-2.5 sampler (sequential)
PM-2.5 sampler (single channel)
PM-2.5 sampler (seasonal)
PM-2.5 sampler (continuous)
Data reporting
PM-2.5 sampler (sequential)
PM-2.5 sampler (single channel)
PM-2.5 sampler (seasonal)
PM-2.5 sampler (continuous)
Data validation
PM-2.5 sampler (sequential)
PM-2.5 sampler (single channel)
PM-2.5 sampler (seasonal)
PM-2.5 sampler (continuous)
Data distribution
PM-2.5 sampler (sequential)
PM-2.5 sampler (single channel)
PM-2.5 sampler (seasonal)
PM-2.5 sampler (continuous)
Element #5 totals
Quality Assurance
Audit/calibration kit
PM-2.5 Filter based sampler
PM-2.5 sampler (continuous)
QA plan preparation (RO)
QA plan review (annual)
Audits
PM-2.5 sampler (sequential)
PM-2.5 sampler (single channel)
PM-2.5 sampler (seasonal)
PM-2.5 sampler (continuous)
Reporting
PM-2.5 sampler (sequential)
PM-2.5 sampler (single channel)
PM-2.5 sampler (seasonal)
PM-2.5 sampler (continuous)
Implementation/coordination
PM-2.5 sampler (sequential)
PM-2.5 sampler (single channel)
PM-2.5 sampler (seasonal)
PM-2.5 sampler (continuous)
Training
PM-2.5 sampler (sequential)
PM-2.5 sampler (single channel)
PM-2.5 sampler (seasonal)
PM-2.5 sampler (continuous)
Element #6 totals
7. Supervision
Planning/coordination
PM-2.5 sampler (sequential)
PM-2.5 sampler (single channel)
PM-2.5 sampler (seasonal)
PM-2.5 sampler (continuous)
PM-2.5 sampler (speciation)
Supervision/review
PM-2.5 sampler (sequential)
PM-2.5 sampler (single channel)
PM-2.5 sampler (seasonal)
PM-2.5 sampler (continuous)
PM-2.5 sampler (speciation)
Element #7 totals
Summary of Burdens and Costs
Summary Totals
Hours/ Cost/
Site Site
90
18
90
16
23
4
23
12
63
12
63
17
18
2
18
5
75
1
10
10
5
10
4
4
2
4
13
13
7
13
12
9
12
9
14
32
24
12
24
14
$125
$75
NA
NA
NA
NA
NA- listed since tribes would have to select specific PM2.5 samplers
-------
Annual Monitoring Cost for Ambient Air Quality Program (Based on 2006 ICR Report)
Cost Element
1 . Network Design
Network design study (RO)
Site selection (RO)
Element #1 totals
2. Site Installation
Analyzer*
Spare analyzers*
Procurement
Equipment installation
Element #2 totals
3. Supplies and Site Visits
Supplies
Routine site visits
Element #3 totals
4. Maintenance
Spare parts/supplies
Remedial repairs
Routine maintenance
Element #4 totals
5 Data Management
Data acquistion/processing
Data reporting
Data validation
Data distribution
Element # 5 totals
6. Quality Assurance
Audits
Routine calibrations
Coordination/implementation
Training
Reporting
QA plan review (annual) RO
QA plan preparation (RO)
Element #6 totals
7. Supervision
Planning/coordination
Supervision/review
Element #7 totals
Summary of Burdens and Costs
Summary Totals
SO2
Hours/ Cost/
Site Site
210
56
$0
$0
56
112
$836
120
$1,045
12
56
14
9
12
4
36
26
4
5
6
1
75
12
30
856| 1,881
NO2
Hours/ Cost/
Site Site
210
56
$12,224
$12,224
56
112
$836
$1,045
16
70
20
10
15
5
72
48
4
5
6
1
75
12
30
823| 26,329
CO
Hours/ Cost/
Site Site
210
56
$0
$0
56
112
$836
120
$1,045
12
56
14
9
12
4
36
26
4
5
6
1
75
12
30
856| 1,881
Cost Element
1. Network Design
Network design (reporting org)
Site selection (reporting org)
Element #1 totals
2. Site Installation
High volume sampler*
Audit calibration kit*
Procurement
Equipment installation
Element #2 totals
3. Sampling and Analysis
Supplies
Filters
Laboratory services (contract)
Routine site visits
Element #3 totals
4. Maintenance
Spare parts/supplies
Remedial repairs
Routine maintenance
Element #4 totals
5. Data Management
Data acquistion/processing
Data reporting
Data validation
Data distribution
Element #5 totals
6. Quality Assurance
Audits
Coordination/implementation
Training
QA plan review (annual) RO
QA plan preparation (RO)
Element #6 totals
7. Supervision
Planning/coordination
Supervision/review
Element #7 totals
Summary of Burdens and Costs
Summary Totals
Pb
Hours/
Site
Cost/
Site
210
56
56
56
$2,090
$131
90
$157
$157
$1 ,682
8
8
$313
8
4
12
1
12
4
60
4
6
595|_^529
* Costs would not be incurred every year for these items.
-------
PM10 Costs (based on 2006 ICR)
Cost Element
1. Network Design
Element #1 totals
2. Site Installation
Analyzer
Network design (reporting org)
Site selection (reporting org)
PM-10 sampler
PM-10 sampler spares
PM-10 sampler (continuous)
PM-10 sampler (continuous) spares
Sampling platform
Procurement
Equipment installation
PM-10 sampler
PM-10 sampler (continuous)
Element #2 totals
3. Sampling & analysis
Filter cost
Filter (1/1) & acceptance testing
Filter (1/2) & acceptance testing
Filter (1/3) & acceptance testing
Filter (1/6) & acceptance testing
Filter tape continuous
Site visits
Routine site visits (1/1)
Routine site visits (1/2)
Routine site visits (1/3)
Routine site visits (1/6)
Routine site visits (continuous)
Laboratory service
Microbalance
Laboratory
PM-10 sampler 1/1
PM-10 sampler 1/2
PM-10 sampler 1/3
PM-10 sampler 1/6 & collocated
Element #3 totals
4. Maintenance
Spare parts/supplies
PM-10 sampler 1/1
PM-10 sampler 1/2
PM-10 sampler 1/3
PM-10 sampler 1/6 & collocated
PM-10 continuous
Remedial repairs
PM-10 sampler 1/1
PM-10 sampler 1/2
PM-10 sampler 1/3
PM-10 sampler 1/6 & collocated
PM-10 continuous
Routine maintenance
PM-10 sampler 1/1
PM-10 sampler 1/2
PM-10 sampler 1/3
PM-10 sampler 1/6 & collocated
PM-10 continuous
Element #4 totals
Hours/
Site
Cost/
Site
210
70
$1,707
$451
$5,746
$5,746
$18,388
$18,388
$2,090
28
28
70
$1,079
$540
$405
$202
$522
120
120
180
180
32
48
24
16
$2,194
$784
$575
$162
$580
36
18
12
6
36
18
12
6
14
Cost Element
5. Data Management
Data acquistion/processing
PM-10 sampler 1/1
PM-10 sampler 1/2
PM-10 sampler 1/3
PM-10 sampler 1/6 & collocated
PM-10 continuous
Data reporting
PM-10 sampler 1/1
PM-10 sampler 1/2
PM-10 sampler 1/3
PM-10 sampler 1/6 & collocated
PM-10 continuous
Data validation
PM-10 sampler 1/1
PM-10 sampler 1/2
PM-10 sampler 1/3
PM-10 sampler 1/6 & collocated
PM-10 continuous
Data distribution
PM-10 sampler 1/1
PM-10 sampler 1/2
PM-10 sampler 1/3
PM-10 sampler 1/6 & collocated
PM-10 continuous
Element #5 totals
6. Quality Assurance
Audit/calibration kit
PM-10 sampler
PM-10 sampler (continuous)
QA plan preparation (RO)
QA plan review (annual)
Audits
PM-10 sampler 1/1
PM-10 sampler 1/2
PM-10 sampler 1/3
PM-10 sampler 1/6 & collocated
PM-10 continuous
Reporting
PM-10 sampler 1/1
PM-10 sampler 1/2
PM-10 sampler 1/3
PM-10 sampler 1/6 & collocated
PM-10 continuous
Training
PM-10 sampler 1/1
PM-10 sampler 1/2
PM-10 sampler 1/3
PM-10 sampler 1/6 & collocated
PM-10 continuous
Element # 6 totals
7. Supervision
Planning/coordination
PM-10 sampler 1/1
PM-10 sampler 1/2
PM-10 sampler 1/3
PM-10 sampler 1/6 & collocated
PM-10 continuous
Supervision/review
PM-10 sampler 1/1
PM-10 sampler 1/2
PM-10 sampler 1/3
PM-10 sampler 1/6 & collocated
PM-10 continuous
Element #7 totals
Summary of Burdens and Costs
Summary Totals
Hours/ Cost/
Site Site
NA
48
24
16
8
12
36
18
12
6
20
60
30
20
10
20
12
6
4
2
6
72
36
12
10
12
24
12
4
4
4
4
18
$131
$376
NA
NA
NA
NA- listed since tribes would have to select specific PM10 samplers
-------
Ganeral Implementation Costs
Cost Element
1 . Network Design
Element #1
2. Site Inst
Element #2
3. Samplin
Network design study (see pollutant)
Site selection (see pollutant)
Travel other than monitoring site
Saturation studies
Additional indirect cost adj ($2/hour)
totals
allation
Multigas calibrator
Zero air supply
Ambient air intake manifold assembly
Shelter (large, temp controlled)
Shelter (small, temp controlled)
Shelter delivery charges
Other shelter equipment/accessories
Site preparation
Power drop
Land/lease
Rent
totals
g and Analysis
Open path monitoring
Utilities
Vehicle
Travel time to sites
Element #3 totals
4. Maintenance
Element #4 totals
5. Data Management
Analysis and trends (rep org)
Element #5 totals
6. Quality Assurance
Multigas calibrator
Zero air supply
Hours/
Site
16
12
?
1040
Miscellaneous equipment
Element #6 totals
7. Supervision
Element #7 totals
Summary of Burdens and Costs
Summary 1
"otals
1068
Cost/
Site
$14,627
$4,179
$1,567
$26,642
$13,582
$522
$4,179
$4,702
$731
$47,946
$14,627
$4,179
$2,090
139574.832
-------
Appendix C
Using the Graded Approach for the Development of QMPs and
QAPPs in Ambient Air Quality Monitoring Programs.
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Using the Graded Approach for the Development of QMPs and QAPPs in Ambient Air
Quality Monitoring Programs
EPA policy requires that all organizations funded by EPA for environmental data operations
(EDOs) develop quality management plans (QMPs) and quality assurance project plans
(QAPPs). In addition, EPA has provided flexibility to EPA organizations on how they implement
this policy, allowing for use of a graded approach. The following proposal explains the graded
approach for data collection activities related to ambient air monitoring. OAQPS proposes a
graded approach for the development of QAPPs and QMPs.
The Graded Approach
The QMP describes the quality system in terms of the organizational structure, functional
responsibilities of management and staff, lines of authority, and required interfaces for those
planning, implementing, and assessing activities involving EDOs. Each program should provide
appropriate documentation of their quality system. Here are a few ways that this could be
handled.
Concept - Small organizations may have limited ability to develop and implement a quality
system. EPA should provide options for those who are capable of making progress towards
developing a quality system. If it is clear that the EDO goals are understood and that progress in
quality system development is being made, a non-optimal quality system structure, for the
interim, is acceptable. The concept is to work with the small organization to view the QMP as a
long-term strategic plan with an open ended approach to quality system development that will
involve continuous improvement. The graded approach to QMP development is described below
and is based on the size of the organization and experience in working with EPA and the
associated QA requirements.
1. Small organization that just received its first EPA grant or using a grant for a discrete,
small, project-level EDO. Such organizations could incorporate a description of its
quality system into its QAPP.
2. Small organization implementing EDOs with EPA at more frequent intervals or
implementing long-term monitoring programs with EPA funds. If such an organization
demonstrates capability of developing and implementing a stand-alone quality system, it
is suggested that an appropriate separate QMP be written.
3. Medium or large organization. Develop QMP to describe its quality system and QAPPs
for specific EDOs. Approval of the recipient's QMP by the EPA Project Officer and the
EPA Quality Assurance Manager may allow delegation of the authority to review and
approve Quality Assurance Project Plans (QAPPs) to the grant recipient based on
acceptable procedures documented in the QMP.
Quality Assurance Project Plans
The QAPP is a formal document describing, in comprehensive detail, the necessary QA/QC
and other technical activities that must be implemented to ensure that the results of work
performed will satisfy the stated performance criteria, which may be in the form of a data
quality objective (DQO). The quality assurance policy of the EPA requires every EDO to
-------
have written and approved quality assurance project plans (QAPPs) prior to the start of the EDO.
It is the responsibility of the EPA Project Officer (person responsible for the technical work on
the project) to adhere to this policy. If the Project Officer gives permission to proceed without
an approved QAPP, he/she assumes all responsibility. If a grantee's QMP is approved by EPA
and provides for delegation of QAPP approval to the grantee, the grantee is responsible to
ensuring approval of the QAPP prior to the start of the EDO.
The Ambient Air Monitoring Program recommends a four-tiered project category approach to
the Ambient Air QA Program in order to effectively focus QA. Category I involves the most
stringent QA approach, utilizing all QAPP elements as described in EPA R51 (see Table 2),
whereas category IV is the least stringent, utilizing fewer elements. In addition, the amount of
detail or specificity required for each element will be less as one moves from category I to IV.
Table 1 provides information that helps to define the categories of QAPPs based upon the data
collection objective. Each type of ambient air monitoring program EDO will be associated with
one of these categories. The comment area of the table will identify whether QMPs and QAPPs
can be combined and the type of data quality objectives (DQOs) required (see below). Table 2
identifies which of the 24 QAPP elements are required for each category of QAPP. Based upon
a specific project, the QAPP approving authority may add/delete elements for a particular
category as it relates to the project but in general, this table will be applicable based on the
category of QAPP.
Flexibility on the systematic planning process and data quality objective (DQO)
development
Table 1 describes 4 QAPP/QMP categories which require some type of statement about the
program or project objectives. Three of the categories use the term data quality objectives
(DQOs), but there should be flexibility with the systematic planning process on how these DQOs
are developed based on the particular category. For example, a category 1 project would have
formal DQOs. Examples of category I projects, such as the State and Local Monitoring Stations
(SLAMS), have DQOs developed by OAQPS. Category II QAPPS may have formal DQOs
developed if there are national implications to the data (i.e., Speciation Trends Network) or less
formal DQOs if developed by organizations implementing important projects that are more local
in scope. Categories 3 and 4 would require less formal DQOs to a point that only project goals
(category 4) may be necessary.
Standard Operating Procedures- (SOP)
SOPs are an integral part of the QAPP development and approval process and usually address
key information required by the QAPP elements. Therefore, SOPs can be referenced in QAPP
elements as long as the SOPs are available for review or are part of the QAPP.
EPA Requirements for QA Project Plans (QA/R-5) http://www.epa.gov/quality/qa_docs.html
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Table 1. Ambient Air Monitoring Program QAPP/QMP categories
Categories
Programs
QAPP/QMP Comments
DQO
Category 1
Projects include EDOs that directly support rulemaking, enforcement, regulatory, or
policy decisions. They also include research projects of significant national interest,
such as those typically monitored by the Administrator. Category I projects require the
most detailed and rigorous QA and QC for legal and scientific defensibility. Category I
projects are typically stand-alone; that is, the results from such projects are sufficient to
make the needed decision without input from other projects.
SLAMS
PSD
NCore
IMPROVE
CastNet
Most agencies implementing Ambient Air
Monitoring Networks will have separate QMPs
and QAPPs. However, a Region has the
discretion to approve QMP/QAPP combination for
small monitoring organizations (i.e., Tribes)
Formal DQOs
Category 2
Projects include EDOs that complement other projects in support of rulemaking,
regulatory, or policy decisions. Such projects are of sufficient scope and substance that
their results could be combined with those from other projects of similar scope to
provide necessary information for decisions. Category II projects may also include
certain high visibility projects as defined by EPA management
Speciation Trends
Toxics Mon.
Most agencies implementing Ambient Air
Monitoring Networks will have separate QMPs
and QAPPs. However, a Region has the
discretion to approve QMP/QAPP combination for
small monitoring organizations (i.e., Tribes)
Formal DQOs for
national objective,
Flexible DQOs for
localized objectives
Category 3
Projects include EDOs performed as interim steps in a larger group of operations. Such
projects include those producing results that are used to evaluate and select options for
interim decisions or to perform feasibility studies or preliminary assessments of
unexplored areas for possible future work.
SPM
One time Studies
Local Scale Air
Toxics Grants
EDOs of short duration. QMP and QAPP can be
combined.
Flexible DQOs
Category 4
Projects involving EDOs to study basic phenomena or issues, including proof of
concepts, screening for particular analytical species, etc. Such projects generally do not
require extensive detailed QA/QC activities and documentation
Education/Outreach
Project Objectives
or Goals
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Table 2 QAPP Elements
QAPP Element
Al Title and Approval Sheet
A2 Table of Contents
A3 Distribution List
A4 Project/Task Organization
A5 Problem Definition/Background
A6 Project/Task Description
A7 Quality Objectives and Criteria for Measurement Data
A8 Special Training Requirements/Certification
A9 Documentation and Records
Bl Sample Process (Network) Design
B2 Sampling Methods Requirements
B3 Sample Handling and Custody Requirements
B4 Analytical Methods Requirements
B5 Quality Control Requirements
B6 Instrument/Equipment Testing, Inspection & Maintenance
B7 Instrument Calibration and Frequency
B8 Inspection/Acceptance Requirements for Supplies and Con.
B9 Data Acquisition Requirements for Non-direct Measurements
BIO Data Management
Cl Assessments and Response Actions
C2 Reports to Management
Dl Data Review, Validation, and Verification Requirements
D2 Validation and Verification Methods
D3 Reconciliation and User Requirements
Category
Applicability
I, II, III, IV
I, II, III
I,
I, II, III
I, II, III
I, II, III, IV
I, II, III, IV
I
I, II, III
I, II, III, IV
I, II, III,
I, II, III
I, II, III, IV
I, II, III, IV
I, II, III
I, II, III
I,
I, II, III
I, II
I, II,
I, II,
I, II, III
I, II
I, II,
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Appendix D
Various Grant Funding Information
The following information is provided in the Attachment:
1. Tips on Writing a Workplan from the website:http://www.epa.gov/ogd/recipient/tips.htm
2. A Summary of Some EPA Grants :
http://www.purdue.edu/envirosoft/grants/src/sumgrant.htm
3. Indian General Assistance Program (GAP) FY 2007 list of some helpful websites
related to the development of GAP applications and environmental programs.
4. Sample GAP Workplan
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Tips On Writing a Grant Proposal
Grants are sums of money awarded to finance a particular activity or facility. Generally, these
grant awards do not need to be paid back. Federal agencies and other organizations sponsor grant
programs for various reasons. Before developing a grant proposal, it is vitally important to
understand the goals of the particular Federal agency or private organization, and of the grant
program itself. This can be accomplished through careful analysis of the Catalog of Federal
Domestic Assistance (CFDA), Request for Initial Proposals (RFIP) or Request for Applications
(RFA) and discussions with the information contact listed in each resource description. Through
these discussions an applicant may find that, in order for a particular project to be eligible for
funding, the original concept may need to be modified to meet the criteria of the grant program.
In allocating funds, programs base their decisions on the applicant's ability to fit its proposed
activities within the program's interest areas.
It is important for an applicant to become familiar with eligibility requirements and other criteria
related to the organization and grant program from which assistance is sought. Applicants should
remember that the basic requirements, application forms, information,
deadlines and procedures will vary for each grant maker.
Before You Begin Writing the Grant Proposal:
Rule #1: Believe that someone wants to give you the money!
Proj ect your organization into the future.
Start with the end in mind...look at your organization's big picture. Who are you? What
are your strengths and priorities?
Create a plan not just a proposal.
Do your homework: Research prospective funders. Try and search locally first. Target
funding source that has interest in your organization and program.
If you need the money now, you have started too late.
A successful grant proposal is one that is thoughtfully planned, well prepared, and concisely
packaged. There are nine basic components in a solid proposal package:
1. Proposal Summary
The proposal summary appears at the beginning of the proposal and outlines the project.
It can be a cover letter or a separate page. It should be brief: no longer than two or three
paragraphs. It is often helpful to prepare the summary after the proposal has been
developed. This makes it easier to include all the key points necessary to communicate
the objectives of the project. The summary document becomes the foundation of the
proposal. The first impression it gives will be critical to the success of the venture. It very
possibly could be the only part of the package that is carefully reviewed before the
decision is made to consider the project further.
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2. Introduction of the Organization
Most proposals require a description of an applicant's organization and its past, present,
and projected operations. Be concise, specific and compelling. Use the description to
build credibility for your organization. (Start a "credibility" file.) Reinforce the
connection between you and the grantor. Establish a context for your problem statement.
IN BRIEF: Who, what, when, why, and how much!
Some features to consider are:
o A brief biography of board members and key staff members,
o The organization's goals, philosophy, and record with other grantors,
o any success stories. The data should be relevant to the goals of the granting
organization and its grant program, and should establish the applicant's
credibility.
3. Problem Statement
The problem statement (or needs assessment) is a key element of a proposal. It should be
a clear, concise, well-supported statement of the problem to be overcome using the grant
funding. An applicant could include data collected during a needs assessment that would
illustrate the problems to be addressed. The information provided should be both factual
and directly related to the problem addressed by the proposal.
Zero in on a specific problem you want to solve or an issue you want to address;
Do not make assumptions of the reviewers,
Use statistics to support the existence of your problem or issue,
Make a connection between the issue and your organization,
Make a case for your project locally, not just nationally,
Demonstrate your knowledge of the issue or problem and,
Set-up the milestones of your goals and objectives, address the outcomes you wish to
achieve.
4. Project Objectives
The project objectives should clearly describe the goals of the project. Applicants should explain
the expected results and benefits of each objective. They should also list the specific criteria of
the grant program. Then, describe how the proposal meets each criterion. Goals are general and
offer the evaluator an understanding of the thrust of your program. Objectives are specific,
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measurable outcomes. They should be realistic and attainable. Objectives help solve the problem
or address the issue. If your objectives make reference to a number make sure it is do-able. Do
not confuse objectives with methods. Always be realistic.
5. Project Methods or Design
The project method outlines the tasks that will be accomplished with the available resources. It is
helpful to structure the project method as a timeline. Early in the planning process, applicants
should list the tasks that will have to be completed to meet the goals of the project. They can then
break these into smaller tasks and lay them out in a schedule over the grant time period. This will
provide a chance to consider what personnel, materials, and other resources will be needed to
carry out the tasks.
Describe in detail the activities that will take place in order to achieve desired results. Make sure
your methods are realistic. Describe WHY you have chosen these activities. Justify them over all
other approaches your organization could have taken. Show your knowledge of the bigger
picture. Include a timetable of major milestones.
6. Project Evaluation
Applicants should develop evaluation criteria to evaluate progress towards project goals. It is
important to define carefully and exactly how success will be determined. Applicants should ask
themselves what they expect to be different once the project is complete. If you are having a
problem developing your evaluation process, you better take another look at your objectives. Be
ready to begin evaluation as you begin your project.
Summative and Formative Evaluation:
Summative Evaluation is a plan to evaluate the project that measures how you will have met
your objectives.
Formative Evaluation is a plan to evaluate the project during and after its execution. It can be
used as a tool to make appropriate changes along the way.
7. Future Funding
Applicants may be asked to list expected sources of continuing funding after the conclusion of
the grant. The applicant may also be required to list other sources and amounts of funding
obtained for the project.
8. The Proposal Budget
Funding sources require different amounts of detail in the budget. Most Federal funding sources
require a large amount of detail. Also, they usually provide budget forms with instructions. The
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budget format presented here is designed to match what most Federal agencies request. If the
funding source requires a specific format, you must provide a budget in that format.
Your Budget is an Estimate
Your budget is an estimate. Still, you may not exceed the total amount for the grant. Do not feel
you must spend the money to the penny. Your funding source will allow some freedom in
spending the money. They might permit requests to change the budget. Such requests must be in
writing. A written response becomes a formal "budget modification." The budget modification
changes the conditions of the grant. Careful planning will decrease the number of changes that
may be required. Also, careful planning shows honesty. This honesty will be necessary to get
permission for future changes.
Be Specific
The numbers should be specific. Rounding an item to nearest thousand dollars does not inspire
confidence. It also suggests you have not done much work preparing the budget. The reviewer
will do a lot of work studying your budget. They expect you to you a lot of work planning the
budget. If you round at all, round to dollars, or tens at most. Along the same lines, there is no
place in the budget for miscellaneous or contingency items. Your planning should allow for
contingencies. For example, a cost of living increase will happen before the grant begins. In this
case, you should base salaries on the increased salaries. If you plan to buy equipment, contact the
distributor to find out the cost of the equipment when you plan to purchase it. The amount of
thought you give to preparing the budget will produce a better program. It will also increase your
chances of receiving the grant.
This Format
This budget format is useful for planning both governmental and private grants. It has two basic
parts: (I) Personnel costs, and (II) Non-Personnel costs. There is an optional third part called
"Indirect Costs" that pertains to some grant applications. There is also a "Budget Summary."
This is written after the budget is complete and is presented at the start of the budget.
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The Proposal Budget Budget Summary
Total Total Requested Total Match
Total this Grant $100,671.12 $78,362.62 $22,308.50
Personnel
Salaries and Wages 44,950.00 43,200.00 6,750.00
Fringe Benefits 12,148.62 10,479.12 1,669.50
Non-Personnel $38,572.50 $24,683.50 $13889.00
Consultants and Contract Services 15,664.00 4,800.00 10,864.00
Equipment 7,710.00 7,085.00 625.00
Supplies 1,287.00 1,287.00 -0-
Travel 1,761.00 1,761.00 -0-
Other Costs 12200.00 9,800.00 2400.00
Costs are divided into two columns: "requested" and "match." The "requested" column is for
items we are asking the funding source to pay for. The "match" column represents those items
that are either to be paid for from some other source of funds, or which are actually donated or
contributed to the project. In the case of a federal grant proposal, these two columns represent the
"federal share" and the "non-federal share." Let's look at each of these budget components
separately. To the funding source, this will be done in what is called the "budget detail." This is
where each section of the budget is broken down. Budget calculations also appear here. If the
funding source provides forms, much of the following information will fit into the appropriate
space on the form.
Budget Detail - Personnel: Salaries and Wages
Requested Match
Personnel
Salaries and Wages
(1) Exec. Dir. @ $l,500/mo x 10% x 12 mos. 1,800.00
(1) Proj. Dir. @ $l,200/mo x 100% x 12 mos. 14,400.00
(2) Counselors @ $900/mo x 100% x 11 mos. 19,800.00
(1) Counselor* @ $900/mo x 50% x 11 mos. 4,950.00
(1) Secretary @ $750/mo x 100% x 12 mos. 9,000.00
Total $ 43,200.00 $ 6,750.00
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*This half-time counselor position is contributed to this program by another social service
agency.
First, enter the number of persons at the same salary and same job. Second, enter the title of the
position. Third, enter the full monthly salary for that position. Do this whether the position is
full-time or part-time. Pro-rating salaries for part-time positions can be very
confusing. Clarify this by entering the percentage time that this person will be working on your
project. Then, enter the number of months this person will be employed during the grant period.
Next multiply the three numbers (number of people, salary, number of months working) to
obtain totals. Enter these totals in one of two columns. Which column depending upon whether
the funds are being requested of this funding source or coming from elsewhere.
Indicate personnel contributed by other agencies with an asterisk (*). Note the source of these
additional personnel.
It is wise to have salary ranges for most, if not all, of the positions within your organization. If
you do, then you may make an additional note to this section. For example: "All salaries within
this budget item represent the middle step of the salary range for the position, except for those
instances where a person is presently filling that position." You would then attach a copy of your
salary schedule to the budget. This
procedure can keep you from becoming locked into an exact salary. This also depends on your
personnel policies. Your policies may allow the employment of a new person at any step within
the salary range. By using the middle step for budget purposes, you allow for the averaging of
the salary of a new employee. Some may come in at the first step, some at the top step. If the
funding source advises another way of presenting salaries (for example, at the top step), then
follow instructions.
When jobs are created that do not currently exist within your organization, conduct a survey to
determine proper salaries. Find local agencies similar in size and mission. Try to identify
positions in those agencies close to the new jobs in your agency. Salaries for these positions
should be your guide. Save this survey information. The funding source might ask how you
decided the salary of a new job.
In the salaries and wages section, enter only those positions where salaries are paid. These
salaries can either be paid by the proposed grant, your regular budget, or by some other source of
funding. Volunteers, who are not paid, will be entered in the "Consultants and Contract Services"
item as other personnel.
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Budget Detail - Personnel: Fringe Benefits
Requested Match
Personnel:
Fringe Benefits
SUI - 3.2% x $24,000 (California Rates) 768.00
Workers Comp. Policy 350.00
PICA-6.13% x $43,200 2,648.16
Health Insurance - 2 single employees @
$35/mo; 2 employees with dependents @ 3,192.00
$98/mo; x!2 mos. (employer pays 100%)
Extended Disability Ins. -
4 employees @ $4.02/mo x 12 mos. 192.96
Vacation and Sick Leave - 16 wks.
@ avg. salary of $208.00/wk. 3,328.00
Fringe benefits for donated executive
director,
based on agency's total fringe benefit 432.00
percentage
(24%) of salary ($1,800)
Fringe benefits for donated counselor,
based on
donating agency's total fringe benefit 1,237.50
percentage
(25%) of salary ($4,950)
Total $ 10,479.12 $1,669.50
Fringe benefits require a separate category in your budget. They should not be combined with
staff salaries. Some funding sources will accept a fringe benefit as a percentage of payroll (for
example, "22 percent of the above"). However, it is desirable to carefully explain all of the
benefits covered by the grant. Do not do this if the funding source asks differently. Donated
fringe benefits can be entered as payroll percentages. There are three kinds of fringe benefits that
apply:
1 .Mandated benefits - those required by the state in which you are located. Examples of required
benefits are Workers Compensation Insurance and State Unemployment Insurance (SUI).
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2.Security (FICA) - from which many public and private nonprofit agencies are exempt but in
which most agencies voluntarily participate.
3.Voluntary benefits - vary from organization to organization. They include medical, dental,
disability and life insurance, private retirement programs, reimbursement for work-related
education expenses, reimbursement for parking, sabbatical leave, etc.
All organizations have some provisions for vacation and sick leave. Sometimes these are not
written into the budget. Smaller organizations often omit this item from the fringe benefit
description. If grant-supported staff does not take their vacations during the period of a grant, at
the end of the grant, they may wind up with a financial burden for unused vacation time. Then
they must find a source of funds to compensate staff for this earned vacation. Avoid this situation
by including a figure for vacation and sick leave. Do this only if allowed for by the funding
source.
Perform your actual calculations within the budget detail. For example, in California, the rate for
State Unemployment Insurance during 1998 ranged from 0.4 percent to 4.9 percent (depending
on the history of unemployment claims of the applicant) of the first $6,000 of each person's
salary. The 1999 Social Security rate was 6.43 percent of the first $22,900 of any salary.
Budget Detail - Consulting and Contract Services
Requested Match
1. Contractual Personnel
C. Consulting and Contract Services
Consulting Psychologist (Dr. Goodge, NY
Physiological Assn.) 4 hrs/wk x $40 x 52 wks. 8,320.00
Evaluation Consultant (Dr. Fastback, Uni.
Evaluation Center) 10 hrs/wk x $25/hr x 12 mos. 3,000.00
Bookkeeping Services by Fold, Spindle, &
Mutilate, 1,800.00
Inc. $150/mo x 12 mos.
(4) Volunteer tutors @ 5 hrs/wk each x 48 wks x
$2.65/hr.
Total $4,800.00 $10,864.00
Paid and unpaid (volunteer) consultants are listed in this section of your budget. Rather than
employing a bookkeeper, you may use paid consultant time. If services are volunteered, that goes
in here as well. Volunteer time may be allowed by some government funding sources. This
occurs when they require some portion of the grant be matching funds, or in-kind contributions
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by the applicant. This raises the question of how to place a value on a volunteer's time. Gather
written statements from the volunteers testifying to their commitment to volunteer services to
your program. Remember, these must be like services. For an attorney to be valued at $40.00/hr.
in your program, he/she must be providing legal services to you - not driving children to football
games every Saturday. These statements establish the value of the volunteered time. They also
are good credibility letters from persons sufficiently impressed with you to volunteer.
Volunteers who have not the needed skills to qualify for a specific role, and who have not been
paid a salary in that role, must be rated at the current minimum wage. This happens no matter
how well they perform.
Budget Detail - Non-Personnel: Rental, Lease, or Purchase of Equipment
Requested Match
Rental, Lease or Purchase of Equipment
(1) Secretarial Desk @ $150 150.00
(1) Secretarial Chair @ $65 65.00
(2) Desksฎ $100 200.00
(2) Chairs @ $65 130.00
(2) Desks donated by applicant @ rental value of
$5/ea/mo x 12 mos.
(8) Chairs donated @ rental value of $5/ea/mo x 12 mos. 480.00
(1) File Server @ $5,220 5220.00
(2) Spendthrift computers @ $30/mo leased x 12 mos. 720.00
(1) Dynamite Copying machine leased @ $50/mo x 12
mos.
Total $ 7,085.00 $ 600.00
The second non-personnel item is for rental, lease or purchase of equipment. This will include
computers, tables, chairs, desks, filing cabinets, copying equipment, etc. Unused equipment your
agency now owns can be applied to this project. Attach an approximate rental value to the
unused equipment. For example, rather than buying a new desk for a new person, use one you
already have but are not now using. Find out what it would cost to rent the desk for a year, and
put that value into your budget as a contribution from your agency.
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Budget Detail - Non-Personnel: Supplies
Requested Match
Desktop supplies for 6.5 staff @ $125/ea/yr 812.50
100 reams copy paper @ $2.75/ea and 5
toner refills @ $40/ea
Total $ 1,287.50 - 0 -
There are three separate kinds of consumables that might appear in your budget:
1. Desk top supplies. These include the normal pens, erasers, stationery, paper clips, etc. A
reasonable cost for these items is $100 to $125 per year per person in your office unless these
items are included in your indirect cost rate in which case you would not direct charge them.
Experience should indicate whether this will be sufficient.
2. Copying supplies. Since copying has become universal, and since paper and toner are such
expensive items, these should be separated from the above unless you are advised otherwise or
these items are included in your indirect cost rate in which case you would not direct charge
them.
3. Direct program-related consumables. These might be arts and crafts supplies provided to
children in a child care program, etc.
Budget Detail - Non-Personnel: Travel
Requested Match
Local mileage for Project Director:
100 mi/mo @$0.17/mix 12 mos. 204.00
Local mileage for (2) Counselors:
200 mi/mo @$0.17/mix 12 mos. 816.00
Travel expenses for Project Director to
attend Grantsmanship Center Training Program in 741 __
Los Angeles, July 11-15, 19 - $325 tuition plus
$218 round-trip air plus 6 days per diem @ $33/day
Total $1,761.00 -0-
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Be specific. For local mileage, project the number of miles you expect each person to drive on
the job each month. Multiply this by the accepted rate in your geographic area. Multiply again by
the number of months in the grant period. For out-of-town travel, you must anticipate the travel
that will be required during the grant. This may be easy for program-related travel (e.g., visiting
remote program sites), but is more difficult in planning training and conference attendance.
These items in your budget should be supported by a statement in your program narrative
describing the need for and benefits of whatever travel is budgeted. You might include fees for
training, as well as per diem and air travel expenses, in this category.
Budget Detail - Non-Personnel: Other Costs
This is the category for items that do not fit naturally into another category. Examples of items
that might be:
1. Postage
2. Fire, theft, and liability insurance
3. Dues in professional associations paid for by the applicant
4. Subscriptions to periodicals
5. Publications costs
Other Costs
Requested Match
Telephone Installation @ $260 260.00
(6) Instruments @ $45/ea/mo x 12 mos. 3,240.00
Postage 600.00
Insurance (Fire, Theft, Liability) 750.00
Space Costs
Office rent - 1,200 sq. ft. @ $6.00/ft/yr 7,200.00
Tutoring space - contributed by local school: one classroom 20
hrs/wk x $50/wk x 48 wks.
Office janitorial @ $100/mo x 12 mos. 1,200.00
Office Utilities @ $125/mo x 12 mos. 1,500.00
Total $11,200 $2,400
If you will be installing new telephones, get an estimate from the phone company (or other
vendor) of the cost of installation. Then estimate the average monthly cost per instrument times
the number of instruments times the number of months of the project. The first non-personnel
item is space costs. That includes office rent, space used outside your office, utilities,
maintenance, janitorial services, and essential renovations. As with all other budget items, you
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must be aware of "comparability" of costs. If you propose to pay much more for rent than the
current rent in your community, be prepared to explain your choice.
Budget Detail - Indirect Cost
Organizations that operate several different funded projects face a problem. The cost to the
organization of housing a project may drain the resources of the institution. Indirect costs are an
attempt to compensate the organization for these costs. Indirect costs are also to provide a basis
for sharing the costs of running a large institution among the various programs and projects
within the institution.
Indirect costs are those costs of an institution which are not readily identifiable with a particular
project or activity but nevertheless are necessary to the general operation of the institution and
the conduct of its activities. The costs of operating and maintaining buildings, grounds and
equipment, depreciation, general and departmental administrative salaries and expenses and
library costs are types of expenses usually considered as indirect costs. In theory, all such costs
might be charged directly; practical difficulties, however, preclude such an approach. Therefore,
they arc usually grouped into common pool(s) and distributed to those institutional activities
benefited through a cost allocation process. The end product of this allocation process is an
indirect cost rate(s) which is then applied to individual grant and contract awards to determine
the amount of indirect costs chargeable to the award.
Indirect costs may or may not be provided by a funding source. Generally, those sources that
support higher educational institutions do provide them. Some funding sources place a ceiling
upon indirect costs allowed in a given grant situation. Be sure to find out what
percentage, if any, the funding source will allow for indirect costs, and determine which portion
of your budget the percentage applies to. Sometimes indirect costs are a percentage of the total
direct costs, or of the personnel costs, or of the salary and wages item alone.
Appendices
Resumes:
Shows qualifications
Shows work ethic and commitment
Sometime can be a few paragraphs
List other grants you have managed
Letters of Support or Endorsement:
They are DIFFERENT
Support implies partners
Keep endorsement to a minimum
Should be sent to you, the applicant. Do not send separately to the funder.
Other attachments: Do not include unless they are requested
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A SUMMARY OF SOME EPA GRANTS
Please select among the following programs:
& Air Pollution Control Grants
Brownfield Economic Redevelopment Pilots
Climate Change Division's Environmental Justice Pilots
'3 Community-Based Lead Abatement Demonstration Projects
^Emergency Planning and Community Right-to-Know Technical Assistance Grants
^Environmental Education Grants Program
^EPA's Environmental Finance Program
^EPA Initiatives under the National Service Program
^Indian Environmental General Assistance Program
^Local Government Sustainable Buildings Project
^Minority Environmental Science. Engineering, and Technology Education initiative
^National Estuary Grant Program
^Environmental Finance Center (EFC) Pilots
^Environmental Justice Community University Partnership Grant Program
^Environmental Justice Small Grant Program
^Environmental Justice Through Pollution Grand Program
^Environmental Technology Initiative (ETI)
& Solid Waste Management Assistance
^Science to Achieve Result (STAR) Program
^Superfund Innovative Technology Evaluation Program (SITE)
^Superfund Technical Assistance Grants for Citizen Group at Priority Sites
^Training Grants for Lead-Based Paint Abatement Workers
3Wellhead Protection Demonstration Project
^Sustainable Development Challenge (SDC)
^Brownfields Grant Program
^Pollution Prevention Incentives for States (PPIS)
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Indian General Assistance Program (GAP)
FY 2007
The following list provides some helpful websites related to the development of GAP applications
and environmental programs.
Federal Application Forms and OMB Circulars
http://www.whitehouse.gov/otnb/circulars/index.httnl
EPA Application Forms
http://www.epa.gov/ogd/AppKit/application.html
EPA GAP Guidance
http://www.epa.gov/indian/laws3.htm
EPA Region 10 Tribal Office
http://yosemite.epa.gov/rlO/tribal.NSF
EPA Region 10 Grants
http://yosemite. epa.gov/rlO/omp. nsf/webpage/Region+10+Grants+Admini strati on+Unit
Government Performance and Results Act (GPRA) of 1993
www.epa.gov/budget/planning/gpra.htm
EPA Strategic Plan
www.epa.gov/ocfopage/plan/plan.htm
EPA Environmental Results Order (EPA Order 5700.7)
www. epa. gov/ogd/
EPA provided information and tutorials on Logic Model planning at:
http://yosemite.epa.gov/R10/ECOCOMM.NSF/webpage/measuring+environmental+results
Catalog of Federal Domestic Assistance
http://www.cfda.gov/
Applying for an Indirect Cost Rate
http://www.nbc.gov/icshome.html
Also available in hard copy are the "IGAP Supplemental Guide to the Application Kit for Financial Assistance",
"Tools and Resources for EPA Assistance Applicants and Recipients", and "Supplement to Tools and
Resources". If you would like a copy of any of these documents, please contact your EPA Tribal Coordinator, or
Robert Woodman, Alaska Tribal Liaison, at 1-800-781-0983.
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Sample GAP Work Plan
SAMPLE GAP WORK PLAN
INCORP ORATING ALL OF THE 40 CFR PART 35 REQUIREMENTS
Sensed December 2003
NATIVE VILLAGE OF RAVEN
FY 2005 INDIAN GENERAL ASSISTANCE PROGRAM PROPOSAL
(10/1/04-9/30/05)
I. INTRODUCTION
The Native Village of Raven is in Southeast Alaska on the Black River, about 30 air miles north of
Juneau. Raven is a federally recognized Tribe and is the governing body for the village. In recent years,
our community has been revitalized. The population has jumped from 40 to 60 residents and is expected
to increase as we develop facilities and infrastructure that support community growth. 96% of our
population is Alaskan Native. Travel to other villages is by plane, ferry or skiff, as there are no connecting
roads to surrounding communities. SeaAir Charters brings the mail twice a week. Since there are no
scheduled flights to Raven, residents have to charter planes to Juneau for health care and shopping.
Fuel, freight and other large items are barged from Seattle to Juneau or Haines and then flown into
Raven. Shipment costs increase yearly. Sometimes small barges are available for backhaul, but it is very
expensive.
A. Environmental Issues
This summer's housing project will put in individual wells and septic systems. Eventually the septic
systems will need to be pumped and discharged. Research on a suitable method of sewage disposal and
funding sources for that project will be a major priority.
Safe fuel storage for the power plant, commercial businesses, private homes and the school is a concern.
No spill response plan is in place for the tribally owned power plant (40,000 gallon capacity) or the school
fuel storage (18,000 gallon capacity). The Tribe needs to research spill research plans used by other
small communities. It is important that the Tribe develop the capability to respond if there is a spill of any
size.
Every summer, hunting and fishing camps engulf the Black River. There are 13 commercial camps and
one lodge, as well as 154 traditional camps on the lower river. This has raised concerns about the
environmental impacts on water quality from human and solid waste disposal. Additionally two small
mining operations are currently in the permit application and development stages and are expected to
operational in 2006.
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B. Accomplishments and Management Capabilities
Raven first received the GAP grant for FY 2003 and is now applying for its third year of funding under that
grant. We have hired an Environmental Coordinator and a half-time Assistant to implement the workplan.
Environmental staff and Council Members have attended EPA-sponsored workshops to learn about the
GAP program. Administrative staff attended training in bookkeeping and grant writing to improve their
ability to write and manage grants. Environmental staff attended a water quality-monitoring workshop that
was a tremendous help in conducting two workshops with the school children. The information learned
will be used in future water quality baseline work.
Additionally, environmental staff researched information that resulted in several village improvement
projects, such as an Alaska Native Health Board Solid Waste Demonstration grant. They were the liaison
between Randall Environmental Services and the Tribe during the development of the village' ;s water,
sewer, and solid waste management engineering study. The regional Housing Authority also relied on the
Environmental Coordinator as a contact person and information source. Raven is a member of the Black
River Watershed Council (BRWC) that was formed three years ago by the surrounding villages to
preserve water quality and protect habitat in the Black River drainage. The environmental staff has been
instrumental in securing funding for outreach and environmental education projects conducted by the
BRWC.
The Tribal Administrator continues to work with the Bookkeeper and Council to enhance the Tribe's
capability to manage federal and non-federal grants and programs. Part of this work resulted in the
development of a more formal organizational structure. The Environmental Program has been included in
this structure under the Administrative staff, which has immediate oversight of the program. Through
GAP, the administrative staff recently upgraded to a computerized accounting system and is completing
revisions to the internal financial policies and procedures. This activity will be completed in this fiscal year.
Raven had its annual audit last year and there were no problems noted. There were difficulties in 2001
but these have been since been corrected. Due to recent changes in A-133 audit requires, the Tribe
anticipates coming short of the new $500,000 audit threshold but will continue to evaluate internal
management systems on annual basis to ensure compliance.
II. GOALS AND OBJECTIVES
Goal: Because Raven is a small village with limited resources, and faces significant impacts, our goal is to
concentrate on building our core capacity to develop and administer environmental programs to address
the environmental issues and needs identified above. The Tribe has developed this proposal under the
statutory authority provided by the Indian Environmental General Assistance Program Act of 1992.
Our objectives given this goal are to:
1) Maintain programmatic and administrative functions, continue capacity building and training.
2) Evaluate administrative policies and procedures and management systems.
3) Develop a 5-year environmental protection plan.
4) Continue participation in the Black River Watershed Council.
5) Explore funding sources to address solid and hazardous waste management concerns.
6) Assess and document environmental conditions in traditional use areas.
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III. WORKPLAN NARRATIVE
This section describes the activities to support the goals and objectives identified above. The Village
Administrator and Book keeper are responsible for maintaining audit acceptable financial records,
processing payroll, ensuring administrative requirements are met, and participating in the objectives that
will develop the infrastructure to manage environmental programs. The Environmental Coordinator has
primary responsibility for implementing the work plan. The Environmental Assistant will provide program
support to accomplish the work plan tasks. Consultants will be hired to work with the tribal staff to develop
a long-range environmental protection plan and refine the administrative policies and procedures.
Objective 1: Maintain Programmatic and Administrative Functions, Continue Capacity Building
and Training.
Personnel: Environmental Coordinator, Environmental Assistant
Description: Both staff positions will continue to be funded. A laptop will be purchased so that the
Coordinator and Assistant both have reliable computers. The laptop will enable staff to record information
when traveling. Tribal Environmental staff, the Administrator and a Council member will attend the fall and
spring EPA GAP Conferences in Anchorage and Region 10 Tribal Leaders Summit. The staff will also be
replacing dilapidated furniture and purchasing new furniture. Environmental staff will develop and submit
required reports to Tribal Coordinator, Grant Specialist and DBE Coordinator.
Task 1: Research computer, office furniture sources. (October)
Task 2: Order supplies as described. (November)
Task: 3: Prepare quarterly progress reports, annual financial status reports, Quarterly Disadvantaged
Business Enterprise Utilization Reports (DBE) reports, and other required documentation to EPA.
(Quarterly)
Task 4: Attend ANHB/GAP, AFE/GAP and Region 10 Tribal Leaders Summit. (October/February)
Task 5: Work with Bookkeeper and Administrator to be sure that required reports are submitted on time.
(Quarterly)
Timeline: On-going throughout fiscal year.
Outcome: Proper grant administration and work conducted in accordance with approved work plan. Staff
and Council will receive training to enhance program development and management capabilities.
Outputs/Deliverables: Conferences attended will be summarized in our quarterly progress reports to
EPA. Quarterly progress reports will be submitted to Tribal Coordinator. Annual (interim) Financial Status
Report will be submitted to EPA Grants Specialist and the quarterly Disadvantaged Business Enterprise
Utilization (DBE) reports will be submitted to the DBE Coordinator.
Objective 2: Evaluate Administrative Policies/Procedures and Management Systems
Personnel: Environmental Coordinator
Description: We want to make sure our administrative systems comply with federal grant management
requirements. A consultant will evaluate and recommend improvements to our management systems.
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Task 1: Review OMB guidelines on procurement and hiring of contractors and consultants. (October)
Task 2: Solicit proposals and negotiate contract with consultant (November)
Task 3: Coordinator will work with Administrator and consultant to evaluate internal management systems
and policies. Consultant will generate report and recommendations for improvements (December-March)
Task 4: Develop draft changes based on results of Task 3 (April)
Task 5: Hold meeting(s) with Tribal Council to review draft changes and recommendations (April)
Task 6: Implement changes for adopted by the Tribal Council (June)
Timeline: October - June
Outcome: Compliance with federal grant management requirements. Improvements to internal
management systems and policies.
Outputs/Deliverables: Assessment of administrative and management systems including findings and
recommendations on areas needing improvements. Meetings held with Tribal Council and progress made
in developing and implementing changes will be summarized in our quarterly progress reports to EPA. A
copy of the report on management systems will be sent to EPA. Note: The Village Administrator will
provide support to this objective as part of his general duties.
Objective 3: Develop a 5-Year Environmental Plan
Personnel: Environmental Coordinator, Environmental Assistant
Description: Environmental staff will develop a five- year plan to address environmental issues that have
been identified in previous village surveys and at Tribal Council meetings. A consultant will guide us
through the process, as we have no strategic planning experience. We will complete the plan during the
project period. Understanding the value and process of long range planning is an integral part of this
objective in order to gain Tribal Council and community support.
Task 1: Review OMB guidelines on procurement and hiring of contractors and consultants (October)
Task 2: Contact other Tribes that have produced tribal environmental plan and information on consultants
retained for this purpose (October)
Task 3: Solicit proposals and negotiate consultant contract to work with environmental staff and Tribal
Council on developing a long-range plan (November)
Task 4: Compile information that consultant will need to understand our environmental concerns
(December)
Task 5: Organize workshop(s) with Tribal Council and previously formed Environmental Committee to
discuss and outline steps to complete a long-range plan and receive Council approval. (January-April)
Task 6: Finalize plan and submit for Council approval (May)
Timeline: October-May
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Outcome: Understanding by staff and council members of process or steps to develop a long-range plan
and involvement in development of Environmental Plan. Strategic planning skills will benefit the Tribe in
their efforts to address other community development issues.
Outputs/Deliverables: Five-year plan to address environmental problems and needs. Copy will be sent
to EPA.
Objective 4: Continue Participation on Black River Watershed Council
Personnel: Environmental Coordinator, Environmental Assistant
Description: Raven has been an active member of the Black River Watershed Council. The Council
meets quarterly and is working on a watershed plan for the lower Black River sub-watershed. The plan
will address immediate concerns (pollution sources in the villages) and long-term issues from existing and
potential development along the river corridor. The Council has requested that GAP staff assume a
greater role in providing technical assistance and gathering information for the plan.
Task 1: Attend quarterly meetings in several nearby villages. Member Tribes rotate hosting meetings.
(Quarterly)
Task 2: Gather information for watershed planning. (October-March)
Task 3: Keep Tribal Council abreast of the watershed council's progress (Monthly)
Task 4: Collaborate with environmental staff from the other Black River villages on Council priorities and
activities (Ongoing)
Task 5: Host one BRWC meeting and participate in plan finalization (June)
Task 6: Hold village public meetings to inform residents and gather input on key decision points (As
needed.) Timeline: October-September
Outcome: The Watershed Council is a forum for the Black River villages to work together to protect water
quality and habitat. Networking with villages and exposure to consensus-based decision-making are
additional benefits from our participation in this planning process. Through on-going efforts, the
watershed will be better protected and the residents more informed on watershed health.
Outputs/Deliverables: Watershed Council meetings and work completed on their behalf will be
summarized in quarterly progress reports. Copies of interim and final watershed plans will be provided to
EPA.
Objective 5: Explore Funding Sources to Address Solid and Hazardous Waste Management
Concerns
Personnel: Environmental Coordinator, Environmental Assistant
Description: Research available funding sources and technical resources/partners that can be utilized in
completing solid and hazardous waste activities outlined in Tribe's water/sewer/solid waste master plan.
Task 1: Gather information from agencies and organizations on resources and technical assistance that
are available (Ongoing)
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Task 2: Contact other villages for information on strategies and funding sources to develop and
implement programs that address solid and hazardous waste issues (October-December)
Task 3: Prepare list of potential funding sources and grant application timelines (December)
Task 4: Incorporate information from Tasks 1 and 2 into long-range plan (December)
Task 5: Develop and submit at least two applications for funding solid and hazardous waste priorities
(December-April)
Timeline: October-April
Outcome: Information needed to begin planning for and addressing solid and hazardous waste issues
facing our village. Knowledge of grant sources that we can apply for the following year to address some
of these issues as well as a community education and prevention program on the health risks associated
with hazardous waste and household chemicals.
Outputs/Deliverables: List of funding sources and technical resources available to address solid and
hazardous waste management concerns. Copy will be sent to EPA. At least two funding proposals for
solid/hazardous waste projects will be submitted to funding entities. Copies will be sent to EPA.
Objective 6: Evaluate and Document Environmental Conditions in Traditional Use Areas
Personnel: Environmental Coordinator, Environmental Assistant
Description: This work will be done in support of the 5-year Environmental Plan and as a precursor to a
future baseline water quality assessment.
Task 1: Interview local elders to gather knowledge of past environmental problems. (January-March)
Task 2: Use ATVto visit and photograph areas of concern in Tribe's traditional resource areas, including
old dump, military and mining sites (April - May)
Task 3: Compile information for use in the 5-year plan and in the development of educational brochure
for village residents. (July)
Timeline January-July
Outcome: The information collected will support long range planning efforts and improve linkages to
agencies. Community will be better informed of environmental issues and concerns facing our village.
Outputs/Deliverables: A summary of the information gathered will be presented to the Tribal Council.
Summary and brochure will be sent to EPA. Residents will receive a copy of the brochure.
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IV. JOINT PERFORMANCE EVALUATION PROCESS
Within 30 days of the end of each fiscal quarter, Environmental Program staff will submit a performance
report detailing the accomplishments toward the completion of workplan commitments, discussing the
work performed for all workplan components, and identifying any existing problem areas that could affect
or delay project completion. If the EPA Project Officer, after reviewing the report, finds that the recipient
has not made sufficient progress under the workplan, EPA and the Raven Tribal Council will negotiate a
resolution that addresses the issues. This evaluation process will help to ensure that the grant is being
administered properly and that work conducted under the grant is in accordance with approved work plan.
V. EPA ROLES AND RESPONSIBILITIES
The EPA will have no substantial involvement in the accomplishment of workplan commitments. EPA will
monitor progress and provide technical assistance as needed to ensure project completion.
If EPA will be involved in completing any portion of the workplan commitments, please state as such.
VI. SUMMARY OF FTE % AND COST PER OBJECTIVE INFORMATION
FTE may be thought of as "Full Time Equivalent" or "Percentage of Employee Effort". It is a way of
evaluating how much staff time will be spent on each objective and is just an estimate.
Objective % FTE Cost/Objective
1 15 22,385
2 15 16,727
3 20 12,228
4 20 22,270
5 15 19,890
6 15 16,500
Total 100% $110,000
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NATIVE VILLAGE OF RAVEN
FY 2005 GAP BUDGET NARRATIVE
(10/1/04-9/30/05)
BUDGET CATEGORY TOTAL COST
Personnel
Position Hourly Wage Hours Subtotal
Environmental Coordinator $17/hr 2080 hrs $35,360
Environmental Assistant $15/hr 1040 hrs $15,600 $50,960
Another way you may show Personnel costs, is:
Position Annual salary % Time Subtotal
Environmental Coordinator $35,360 100% $35,360
Environmental Assistant $31,200 50% $15,600 $50,960
Fringe
Fringe consists of FICA, FUTA, Retirement, Health and Life Ins.
Calculated @ 21 % of salaries ($50,960 X .21) $10,702
Travel
ANHB ACTEM/GAP and AFE/GAP Conferences/Trainings in Anchorage (See Obj. 1)
Coordinator, Assistant, Administrator
Airfare: $300 RT Raven-Juneau X 3 people X 2 conferences $1,800
$383 RT Juneau-ANC X 3 people X 2 conferences $2,298
Per Diem: $75/day X 6 days/conf X 3 people X 2 conferences $2,700
Lodging: $85/night X 5 nights/conf X 3 people X 2 conferences $2,550
Car Rental: $120/week X 2 conferences $240
Black River Watershed Meetings in various member villages-one meeting hosted by Raven (See
Obj. 5)
Coordinator, Assistant
Airfare: $160 RT Raven-Host Village X 2 people X 3 meetings $960
Per diem: $80/night X 2 nights/meeting X 2 people X 3 meetings $960
Lodging: Not applicable
2005 Region 10 Tribal Leaders Summit in Seattle-location unknown, Seattle for planning
purposes (See Obj. 1)
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Coordinator, 1 Council Member (See Budget Note 1)
Airfare: $300 RT Raven-Juneau X 2 people X 1 conference $600
$650 RT Juneau-SEA X 2 people X 1 conference $1,300
Per diem: $75/day X4 days/conf X2 people X 1 conference $600
Lodging: $85/nightX 3 nights/conf X2 people X 1 conference $510
Car Rental: $40/day X 4 days $160 $14,678
Equipment
Four-wheel ATV including freight cost (See Obj. 6 and Budget Note 2) $7,400
Supplies
Includes shipping costs. Supplies are for EP use only unless otherwise noted. (See Budget Note
6)
Office supplies estimated at $100/month X 12 months $1,200
Desk for Environmental Coordinator $340
Computer table $430
Satellite dish (EP share of est. $4,000 between 4 programs) $1,000
Chairs (necessary for hosting BRW Council meetings) $240
Laptop with accessories (replaced outdated laptop) $3,000
File cabinet $430
Table (necessary for hosting BRW Council meetings) $400
Surge protectors $40
Four-wheel ATV fuel, supplies and replacement parts $500 $7,580
Contractual
Consultant- Contract will follow OMB guidelines for procurement. (See Obj. 2 and 3)
Cost based on flat fee from previous estimates. $11,200
Other
ANHB and AFE Registration Fees estimated at $100/registrant X 6 registrants$600
Lease, including Utilities $400/month X 12 months (See Budget Note 3) $4,800
Dedicated Phone Line estimated at $50/month X 12 months $600
Long Distance Phone Service (See Budget Note 4) $1,000
Internet Fees estimated at $40/month X 12 months $480 $7,480
Indirect Costs
Not applicable-Raven will not obtain a ICR until FY 2006 $0
A word about Indirect Costs: Only if the Tribe/Tribal organization has a current, approved indirect
cost rate (ICR) or provides documentation that it has applied for a rate for the period covered by
this application, can indirect costs be applied to this grant. A copy of the current approved ICR
agreement and application must be provided with this application if you have included indirect
costs in your budget. Costs covered in the ICR cannot be duplicated in the budget narrative. To
calculate indirect costs, multiply the indirect rate against the total direct costs, and then add this
figure to the total direct costs to give you the total project costs.
TOTAL PROJECT COSTS $110,000
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BUDGET NOTES
1. A Tribal Council member participates so as to affect future policy decisions; Village Administrator
attends workshops that provide information on financial & administrative requirements; GAP staff attends
for program information and administration.
2. Equipment Justification: This equipment will enable the Environmental Coordinator and Assistant to
access the remote areas of Tribe's traditional use area where there is no road. This is necessary if we are
to assess local environmental conditions of the Black River Watershed (Objective 6). The Tribe does not
have a vehicle that can be used by the Environmental Program. If we leased or rented a vehicle to do this
work, it would cost us approximately $500 per month or $6000 per year over several years. Since this will
be part of the ongoing activities of the Environmental Program, it is more cost effective to buy our own
vehicle, which has a useful life of 10 years. Upon project completion, the vehicle will continue to be used
by the EP or, if the EP no longer needs the vehicle, another federally-funded program within the Tribe.
Vehicle use logs, maintenance records, use policies and inventory will be kept for the vehicle.
3. Tribe pays $1,600/month lease for the tribal office building. GAP is one of four tribal programs;
therefore GAP is charged 25% of monthly lease payment (which includes utilities) for the space they
occupy.
This is just one way to show an allocation of costs among various programs sharing a particular cost.
Other ways to do this allocation are by number of personnel or square foot of space occupied by each
program.
4. We purchase Calling Cards for long distance services. The annual budgeted is based on what it cost
last year to purchase enough calling cards to cover long distance calls over a 12 month period.
5. Tribe estimates that it will pay $160/month in Internet fees associated with the dish service. GAP is one
of four programs that will share the service; therefore GAP is charged 25% of monthly fee.
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Appendix E
Sample Manifold Design for Precursor Gas Monitoring
The following information is extracted from the document titled: Version 4 of the Technical
Assistance Document for Precursor Gas Measurements In the NCore Multi-pollutant Monitoring Network
which can be found on the AMTIC website at: http://www.epa.gov/ttn/amtic/pretecdoc.html
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Sample Manifold Design for Precursor Gas Monitoring
Many important variables affect sampling manifold design for ambient precursor gas monitoring:
residence time of sample gases, materials of construction, diameter, length, flow rate, and
pressure drop. Considerations for these parameters are discussed below.
Residence Time Determination: The residence time of air pollutants within the sampling system
(defined as extending from the entrance of the sample inlet above the instrument shelter to the
bulkhead of the precursor gas analyzer) is critical. Residence time is defined as the amount of
time that it takes for a sample of air to travel through the sampling system. This issue is
discussed in detail for NOy monitoring in Section 4.2, and recommendations in Section 4 for the
arrangement of the molybdenum converter and inlet system should be followed. However,
residence time is also an issue for other precursor gases, and should be considered in designing
sample manifolds for those species. For example, Code of Federal Regulations (CFR), Title 40
Part 58, Appendix E.9 states, "Ozone in the presence of NO will show significant losses even in
the most inert probe material when the residence time exceeds 20 seconds. Other studies indicate
that 10-second or less residence time is easily achievable."1 Although 20-second residence time
is the maximum allowed as specified in 40 CFR 58, Appendix E, it is recommended that the
residence time within the sampling system be less than 10 seconds. If the volume of the
sampling system does not allow this to occur, then a blower motor or other device (such as a
vacuum pump) can be used to increase flow rate and decrease the residence time. The residence
time for a sample manifold system is determined in the following way. First the total volume of
the cane (inlet), manifold, and sample lines must be determined using the following equation:
Total Volume = Cv + Mv + Lv Equation 1
Where:
Cv = Volume of the sample cane or inlet and extensions
Mv = Volume of the sample manifold and moisture trap
Lv = Volume of the instrument lines from the manifold to the instrument bulkhead
The volume of each component of the sampling system must be measured individually. To
measure the volume of the components (assuming they are cylindrical in shape), use the
following equation:
V = 7i * (d/2)2 * L Equation 2
Where:
V = volume of the component, cm3
7i = 3.14
L = Length of the component, cm
d = inside diameter of the component, cm
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Once the total volume is determined, divide the total volume by the total sample flow rate of all
instruments to calculate the residence time in the inlet. If the residence time is greater than 20
seconds, attach a blower or vacuum pump to increase the flow rate and decrease the residence
time.
Laminar Flow Manifolds: In the past, vertical laminar flow manifolds were a popular design.
By the proper selection of a large diameter vertical inlet probe and by maintaining a laminar flow
throughout, it was assumed that the sample air would not react with the walls of the probe.
Numerous materials such as glass, plastic, galvanized steel, and stainless steel were used for
constructing the probe. Removable sample lines constructed of FEP or PTFE were placed to
protrude into the manifold to provide each instrument with sample air. A laminar flow manifold
could have a flow rate as high as 150 L/min, in order to minimize any losses, and large diameter
tubing was used to minimize pressure drops. However, vertical laminar flow manifolds have
many disadvantages which are listed below:
Since the flow rates are so high, it is difficult to supply enough audit gas to provide an
adequate independent assessment for the entire sampling system;
Long laminar flow manifolds may be difficult to clean due to size and length;
Temperature differentials may exist that could change the characteristics of the gases, e.g., if
a laminar manifold's inlet is on top of a building, the temperature at the bottom of the
building may be much lower, thereby dropping the dew point and condensing water.
For these technical reasons, EPA strongly discourages the use of laminar flow manifolds in the
national air monitoring network. It is recommended that agencies that utilize laminar manifolds
migrate to conventional manifold designs that are described below.
Sampling Lines as Inlet and Manifold: Often air monitoring agencies will place individual
sample lines outside of their shelter for each instrument. If the sample lines are manufactured
out of Polytetrafluoroethylene (PTFE) or Fluoroethylpropylene (FEP) Teflonฎ, this is
acceptable to the EPA. The advantages to using single sample lines are: no breakage and ease
of external auditing. In addition, rather than cleaning glass manifolds, some agencies just
replace the sampling lines. However, please note the following caveats:
1. PTFE and FEP lines can deteriorate when exposed to atmospheric conditions, particularly
ultraviolet radiation from the sun. Therefore, it is recommended that sample lines be
inspected and replaced regularly.
2. Small insects and particles can accumulate inside of the tubing. It has been reported that
small spiders build their webs inside of tubing. This can cause blockage and affect the
response of the instruments. In addition, particles can collect inside the tubing, especially at
the entrance, thus affecting precursor gas concentrations. Check the sampling lines and
replace or clean the tubing on a regular basis.
3. Since there is no central manifold, these configurations sometimes have a "three-way" tee,
i.e., one flow path for supplying calibration mixtures and the other for the sampling of
ambient air. If the three-way tee is not placed near the outermost limit of the sample inlet
tubing, then the entire sampling system is not challenged by the provision of calibration gas.
It is strongly recommended that at least on a periodic basis calibration gas be supplied so
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that it floods the entire sample line. This is best done by placing the three-way tee just
below the sample inlet, so that calibration gas supplied there is drawn through the entire
sampling line.
4. The calibration gas must be delivered to the analyzers at near ambient pressure. Some
instruments are very sensitive to pressure changes. If the calibration gas flow is excessive,
the analyzer may sample the gas under pressure. If a pressure effect on calibration gas
response is suspected, it is recommended that the gas be introduced at more than one place
in the sampling line (by placement of the tee, as described in item #3 above). If the response
to the calibration gas is the same regardless of delivery point, then there is likely no pressure
effect.
Conventional Manifold Design - A number of "conventional" manifold systems exist today.
However, one manifold feature must be consistent: the probe and manifold must be constructed
of borosilicate glass or Teflonฎ (PFA or PTFE). These are the only materials proven to be inert
to gases. EPA will accept manifolds or inlets that are made from other materials, such as steel or
aluminum, that are lined or coated with borosilicate glass or the Teflonฎ materials named above.
However, all of the linings, joints and connectors that could possibly come into contact with the
sample gases must be of glass or Teflonฎ. It is recommended that probes and manifolds be
constructed in modular sections to enable frequent cleaning. It has been demonstrated that there
are no significant losses of reactive gas concentrations in conventional 13 mm inside diameter
(ID) sampling lines of glass or Teflonฎ if the sample residence time is 10 seconds or less. This is
true even in sample lines up to 38 m in length. However, when the sample residence time
exceeds 20 seconds, loss is detectable, and at 60 seconds the loss can be nearly complete.
Therefore, EPA requires that residence times must be 20 seconds or less (except for NOy).
Please note that for particulate matter (PM) monitoring instruments, such as nephelometers,
Tapered Element Oscillating Microbalance (TEOM) instruments, or Beta Gauges, the ambient
precursor gas manifold is not recommended. Particle monitoring instruments should have
separate intake probes that are as short and as straight as possible to avoid particulate losses due
to impaction on the walls of the probe.
T-Type Design: The most popular gas sampling system in use today consists of a vertical
"candy cane" protruding through the roof of the shelter with a horizontal sampling manifold
connected by a tee fitting to the vertical section (Figure 1). This type of manifold is
commercially available. At the bottom of the tee is a bottle for collecting particles and moisture
that cannot make the bend; this is known as the "drop out" or moisture trap bottle. Please note
that a small blower at the exhaust end of the system (optional) is used to provide flow through
the sampling system. There are several issues that must be mitigated with this design:
The probe and manifold may have a volume such that the total draw of the precursor gas
analyzers cannot keep the residence time less than 20 seconds (except NOy), thereby
requiring a blower motor. However, a blower motor may prevent calibration and audit
gases from being supplied in sufficient quantity, because of the high flow rate in the
manifold. To remedy this, the blower motor must be turned off for calibration.
However, this may affect the response of the instruments since they are usually operated
with the blower on.
-------
Horizontal manifolds have been known to collect water, especially in humid climates.
Standing water in the manifold can be pulled into the instrument lines. Since most
monitoring shelters are maintained at 20-30 ฐC, condensation can occur when warm
humid outside air enters the manifold and is cooled. Station operators must be aware of
this issue and mitigate this situation if it occurs. Tilting the horizontal manifold slightly
and possibly heating the manifold have been used to mitigate the condensation problem.
Water traps should be emptied whenever there is standing water.
Sample Cane
roof line
Screw Type Opening
Blower Motor
Teflon Connectors -
Bushing
n n n n
Modular Manifold
Moisture Trap
Figure 1. Conventional T-Type Glass Manifold System
California Air Resources Board "Octopus" Style: Another type of manifold that is being
widely used is known as the California Air Resources Board (CARB) style or "Octopus"
manifold, illustrated in Figure 2. This manifold has a reduced profile, i.e., there is less volume in
the cane and manifold; therefore, there is less need for a blower motor. If the combined flow
rates of the gas analyzers are high enough, then an additional blower is not required.
-------
roof line
8-port "Octopus"
Manifold
Teflon Connectors -
Bushing
Sample Cane
Screw Type Opening
Moisture Trap
Figure 2. CARB or "Octopus" Style Manifold
-------
Placement of Tubing on the Manifold: If the manifold employed at the station has multiple
ports (as in Figure 2) then the position of the instrument lines relative to the calibration input line
can be crucial. If a CARB "Octopus" or similar manifold is used, it is suggested that sample
connections for analyzers requiring lower flows be placed towards the bottom of the manifold.
Also, the general rule of thumb states that the calibration gas delivery line (if used) should be in
a location so that the calibration gas flows past the analyzer inlet points before the gas is
evacuated out of the manifold. Figure 3 illustrates two potential locations for introduction of the
calibration gas. One is located at the ports on the "Octopus" manifold, and the other is upstream
near the air inlet point, using an audit or probe inlet stub. This stub is a tee fitting placed so that
"Through-the-Probe" audit line or sampling system tests and calibrations can be conducted.
Audit and probe
inlet stub
Sample Cane
roof line
Calibration
ouilet line
Instrument
inlet lines
Instrument
inlet lines
Figure 3. Placement of Lines on the Manifold
-------
Measurements and Features
1. Knurled Connector
2. O-ring
3. Threaded opening
4. Top extension - 56 mm
5. Overall Length - 304 mm
6. Outside diameter- 24 mm
7. Top and bottom shoulder - 50 mm
8. Length of inlet tube - 30 mm
9. Distancebetween inlet tubes -16 mm
10. Length of internal tube -145 mm
11. Width of inlet tube OD - 6 mm
12. Distance from inner tube to wall - 18mm
13. Inside width of outer tube 60 mm
14. Down tube length 76 mm
15. Width Down tube OD - 24 mm
16 Overall Width- 124 mm
Figure 4. Specifications for an 'Octopus" Style Manifold
-------
Figure 4 illustrates the specifications of an Octopus style manifold. Please note that EPA-
OAQPS has used this style of manifold in its precursor gas analyzer testing program. This type
of manifold is commercially available.
Vertical Manifold Design: Figure 5 shows a schematic of the vertical manifold design.
Commercially available vertical manifolds have been on the market for some time. The issues
with this type of manifold are the same with other conventional manifolds, i.e., when sample air
moves from a warm humid atmosphere into an air-conditioned shelter, condensation of moisture
can occur on the walls of the manifold. Commercially available vertical manifolds have the
option for heated insulation to mitigate this problem. Whether the manifold tubing is made of
glass or Teflonฎ, the heated insulation prevents viewing of the tubing, so the interior must be
inspected often. The same issues apply to this manifold style as with horizontal or "Octopus"
style manifolds: additional blower motors should not be used if the residence time is less than 20
seconds, and the calibration gas inlet should be placed upstream so that the calibration gas flows
past the analyzer inlets before it exits the manifold.
Glass Manifold
roof line
Insulation
Heater Power Cord
=D-
Support Pipe
Sample Ports
a
Exhaust Hose
"T" i
Manifold Support
>>
Blower Motor
A
X
Figure 5. Example of Vertical Design Manifold
-------
Manifold/Instrument Line Interface: A sampling system is an integral part of a monitoring
station, however, it is only one part of the whole monitoring process. With the continuing
integration of advanced electronics into monitoring stations, manifold design must be taken into
consideration. Data Acquisition Systems (DASs) are able not only to collect serial and analog
data from the analyzers, but also to control Mass Flow Calibration (MFC) equipment and solid
state solenoid switches, communicate via modem or Ethernet, and monitor conditions such as
shelter temperature and manifold pressure. As described in Chapter 6, commercially available
DASs may implement these features in an electronic data logger, or via software installed on a
personal computer. Utilization of these features allows the DAS and support equipment to
perform automated calibrations (Autocals). In addition to performing these tasks, the DAS can
flag data during calibration periods and allow the data to be stored in separate files that can be
reviewed remotely.
Figure 6 shows a schematic of the integrated monitoring system at EPA's Burden Creek NCore
monitoring station. Note that a series of solenoid switches are positioned between the ambient
air inlet manifold and an additional "calibration" manifold. This configuration allows the DAS
to control the route from which the analyzers draw their sample. At the beginning of an Autocal,
the DAS signals the MFC unit to come out of standby mode and start producing zero or
calibration gas. Once the MFC has stabilized, the DAS switches the analyzers' inlet flow (via
solenoids) from the ambient air manifold to the calibration manifold. The calibration gas is
routed to the instruments, and the DAS monitors and averages the response, flagging the data
appropriately as calibration data. When the Autocal has terminated, the DAS switches the
analyzers' inlet flow from the calibration manifold back to the ambient manifold, and the data
system resets the data flag to the normal ambient mode.
The integration of DAS, solenoid switches, and MFC into an automated configuration can bring
an additional level of complexity to the monitoring station. Operators must be aware that this
additional complexity can create situations where leaks can occur. For instance, if a solenoid
switch fails to open, then the inlet flow of an analyzer may not be switched back to the ambient
manifold, but instead will be sampling interior room air. When the calibrations occur, the
instrument will span correctly, but will not return to ambient air sampling. In this case, the data
collected must be invalidated. These problems are usually not discovered until there is an
external "Through-the Probe" audit, but by then extensive data could be lost. It is recommended
that the operator remove the calibration line from the calibration manifold on a routine basis and
challenge the sampling system from the inlet probe. This test will discover any leak or switching
problems within the entire sampling system.
-------
Sampling Cane
Burden's Creek Sampling Station - OAQPS/MQAG
Manifold Fan ( F ,
v-
Charcoal
Scrubber
Notes:
S - Teflon
P-Pump
F- Manifold Fan/Blower
V - Vent
Q] - Participate Filtf
Sample tubing lengths < 3-ft
INC
|-L| Calibration Manifold
T
V
Solenoid
Blower
Control Outputs
Cal Sys
n
DAS Data
(ion System PTJ
rT~l Analoa Inp
J[C
ts-
ISc
rico
S c
3 r-
L
TEC042CYTL
NOx
ntrol Out- To Solenoids
Environics
9100 Cal Sys
Zero Air
Source
TECO 43CTL
SO2
TECO 48CTL
CO
Other Monitor
(03 etc)
Figure 6. Example of a Manifold/Instrument Interface
Figure 7 shows a close up of an ambient/calibration manifold, illustrating the calibration
manifold - ambient manifold interface. This is the same interface used at EPA's Burden's Creek
monitoring station. The interface consists of three distinct portions: the ambient manifold, the
solenoid switching system and the calibration manifold. In this instance, the ambient manifold is
a T-type design that is being utilized with a blower fan at the terminal. Teflonฎ tubing connects
the manifold to the solenoid switching system. Two-way solenoids have two configurations.
Either the solenoid is in its passive state, at which time the ports that are connected are the
normally open (NO) and the common (COM). In the other state, when it is energized, the ports
that are connected are the normally closed (NC) and the COM ports. Depending on whether the
solenoid is 'active' or not, the solenoid routes the air from the calibration or ambient manifold to
the instrument inlets. There are two configurations that can be instituted with this system.
Ambient Mode: In this mode the solenoids are in "passive" state. The flow of air (under
vacuum) is routed from the NO port through the solenoid to the COM port.
Calibration Mode: In this mode, the solenoids are in the "active" state. An external
switching device, usually the DAS, must supply direct current to the solenoid. This
causes the solenoid to be energized so that the NO port is shut and the NC port is now
connected to the COM port. As in all cases, the COM port is always selected. The
switching of the solenoid is done in conjunction with the MFC unit becoming active;
generally, the MFC is controlled by the DAS. When the calibration sequences have
-------
finished, the DAS stops the direct current from being sent to the solenoid and switches
automatically back to the NO to COM (inactive) port configuration. This allows the air
to flow through the NO to COM port and the instrument is now back on ambient mode.
Calibration
Gas from the Mass
Flow Calibrator
Air Flow to the Analyzers
Figure 7. Ambient - Calibration Manifold Interface
Reference
1. Code of Federal Regulations, Title 40, Part 58, Appendix E.9
-------
Appendix F
Example Procedure for Calibrating a Data Acquisition System
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-------
3.
DAS Calibration Technique
The following is an example of a DAS calibration. The DAS owner's manual should be
followed. The calibration of a DAS is performed by inputting known voltages into the DAS and
measuring the output of the DAS.
1. The calibration begins by obtaining a voltage source and an ohm/voltmeter.
2. Place a wire lead across the input of the DAS multiplexer. With this "shorted" out, the
DAS should read zero.
If the output does not read zero, adjust the output according to the owners manual.
After the background zero has been determined, it is time to adjust the full scale of the
system. Most DAS system work on a 1, 5 or 10 volt range, i.e., the full scale equals an
output of voltage. In the case of a 0 - 1000 ppb range instrument, 1.00 volts equals 1000
ppb. Accordingly, 500 ppb equals 0.5 volts (500 milivolts). To get the DAS to be linear
throughout the range of the instrument being measured, the DAS must be tested for
linearity.
Attach the voltage source to a voltmeter. Adjust the voltage source to 1.000 volts (this is
critical that the output be 1.000 volts) Attach the output of the voltage source the DAS
multiplexer. The DAS should read 1000 ppb. Adjust the DAS voltage A/D card
accordingly. Adjust the output of the voltage source to 0.250 volts. The DAS output
should read 250 ppb. Adjust the A/D card in the DAS accordingly. Once you have
adjusted in the lower range of the DAS, check the full scale point. With the voltage
source at 1.000 volts, the output should be 1000 ppb. If it isn't, then adjust the DAS to
allow the high and low points to be as close to the source voltage as possible. In some
cases, the linearity of the DAS may be in question. If this occurs, the data collected may
need to be adjusted using a linear regression equation. See Section 2.0.9 for details on
data adjustment. The critical range for many instruments is in the lower 10 % of the
scale. It is critical that this be linear.
Every channel on a DAS should be calibrated. In some newer DAS systems, there is only
one A/D card voltage adjustment which is carried throughout the multiplexer. This
usually will adjust all channels. It is recommended that DAS be calibrated once per year.
-------
Attachment G
Ambient Air Data Sources
The following information provides descriptions of various websites that help to display data in a
number of ways and well as web addresses for a number of the major data bases.
Following these description are two information sheet that provide a description of the types of
information that can be found in these data systems
-------
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Air Pollution Data Sources -
This page provides access to data systems, maps, and information and if from the following
website: http://www.epa.gov/air/airpolldata.html
Data Evaluation Tools
Air Data - The AirData site provides reports and maps of air pollution data for the entire
United States based on criteria that you specify. This area is primarily intended for the
general public. It provides summary information from the Air Quality System.
Air Explorer - Air Explorer is a collection of user-friendly visualization tools for air
quality analysts. The tools generate maps, graphs, and data tables dynamically. This area
is primarily intended for air quality analysts and communications specialists. It provides
summary information from the Air Quality System.
AIRNow - The U.S. EPA, NOAA, NFS, tribal, state, and local agencies developed the
AIRNow Web site to provide the public with easy access to national air quality
information. AIRNow offers daily air quality forecasts as well as real-time air quality
conditions for over 300 cities across the US, and provides links to more detailed State and
local air quality information.
Air Trends - Air Trends provides national and local air quality trends information. Data
tables and reports document EPA's assessment of trends in terms of air quality,
emissions, and meteorological changes over time. This area is primarily intended for the
general public. It provides summary information from the Air Quality System.
Clean Air Markets Data and Maps - Clean Air Markets Data and Maps provides a
web-based interface to view unit, facility, emissions, and allowance data collected as part
of EPA's emissions trading programs, as well as deposition data from the Clean Air
Status and Trend Network (CASTNET).
Greenhouse Gas Emissions - This section of the EPA Climate Change Site provides
information and data on emissions of greenhouse gases to Earth's atmosphere, and also
the removal of greenhouse gases from the atmosphere, including the official national
inventory of U.S. greenhouse gas emissions. Governments at the federal, state and local
levels prepare emissions inventories, which track emissions from various parts of the
economy such as transportation, electricity production, industry, agriculture, forestry, and
other sectors.
DATAFED http://www.datafed.net/ .The goals of the DataFed site are to facilitate the
access and flow of atmospheric data from providers to users, support the development of
user-driven data processing value chains, and participate in specific application projects.
Tools provided by DataFed include browsers and analysis tools for distributed
monitoring data. DataFed also serves as data gateway for user programs (web pages, GIS,
science tools). Currently DataFed is focused on the mediation of air quality data.
Software provided for users include:
1) Data Catalog for finding and browsing the metadata of registered datasets,
2) Dataset Viewer/Editor for browsing specific datasets, linked to the Catalog,
3) Data Views - geo-spatial, time, trajectory etc. views prepared by the user,
-------
4) Consoles, collections of views on a web page for monitoring multiple datasets, and
5) Mini-Apps, small web-programs using chained web services (e.g. CATT, PLUME)
National-Scale Air Toxics Assessment (NATA) - The National-Scale Air Toxics
Assessment is EPA's ongoing comprehensive evaluation of air toxics in the U.S. These
activities include expansion of air toxics monitoring, improving and periodically updating
emission inventories, improving national- and local-scale modeling, continued research
on health effects and exposures to both ambient and indoor air, and improvement of
assessment tools.
Ambient Monitoring Data Analysis System (AMDAS) - AMDAS is a PC-based, user-
friendly, menu driven program that provides air quality analysts and managers with easy
"point and click" access to air quality data for browsing, preparing tabular and graphical
summaries, and performing statistical analyses. AMDAS currently includes features
specifically designed for the analysis of meteorological and air quality data contained in
EPA's Aerometric Information Retrieval System (AIRS). AMDAS can be used to
analyze meteorological data, routine air quality data (i.e., hourly ozone, oxides of
nitrogen, carbon monoxide, etc.), speciated VOC and carbonyl compound data (i.e.,
PAMS data), and atmospheric particulate matter data, including PM10 and PM2.5 total
mass and speciated sample data
Data Bases
Air Quality System (AOS) - The Air Quality System is EPA's repository of ambient air
quality data. AQS stores data from over 10,000 monitors; 5000 of which are currently
active. State, Local and Tribal agencies collect the data and submit it to AQS on a
periodic basis. This area is primarily intended for those in the state, local and tribal
agencies and within EPA who load data into the AQS database or use data from this
database for analysis.
CASTNET - The Clean Air Status and Trends Network (CASTNET) is the nation's
primary source for data on dry acidic deposition and rural, ground-level ozone. Operating
since 1987, CASTNET is used in conjunction with other national monitoring networks to
provide information for evaluating the effectiveness of national emission control
strategies. CASTNET consists of over 80 sites across the eastern and western United
States and is cooperatively operated and funded with the National Park Service.
IMPROVE Monitoring Data - The IMPROVE monitoring network consists of aerosol,
light scatter, light extinction and scene samplers in a number of National Parks and
Wilderness areas. It also provides access to the raw data and data products. In addition to
the data base, IMPROVE has a number of data related tools that can be found on there
website at: http://vista.cira.colostate.edu/improve/Tools/tools.htm
-------
Air Quality Data Systems
System
AQS
AirNow (Tech)
CASTNET
IMPROVF
AlrData
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NATA
Air Trends
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-------
Appendix H
National Ambient Air Quality Standards Information
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Pollutant
Primary
Standards
Carbon Monoxide 9 ppm
(10 mg/mj)
35 ppm
(40 mg/m3)
Averaging Times Secondary
Standards
8-hour1 None
1-hour1
None
CFR Supporting Information
40 CFR ง 50.8
(b) The levels of carbon monoxide in the ambient air shall be measured by:
(1) A reference method based on appendix C and designated in accordance with part
53 of this chapter, or
(2) An equivalent method designated in accordance with part 53 of this chapter.
(c) An 8-hour average shall be considered valid if at least 75 percent of the hourly
average for the 8-hour period are available. In the event that only six (or seven) hourly
averages are available, the 8-hour average shall be computed on the basis of the hours
available using six (or seven) as the divisor.
(d) When summarizing data for comparision with the standards, averages shall be
stated to one decimal place. Comparison of the data with the levels of the standards in
parts per million shall be made in terms of integers with fractional parts of 0.5 or
greater rounding up.
Lead
1.5 ng/
Quarterly Average Same as Primary
Nitrogen Dioxide 0.053 ppm Annual (Arith. Mean) Same as Primary
(100 |ig/m3)
40 CFR ง50.12
National primary and secondary ambient air quality standards for lead and its
compounds, measured as elemental lead by a reference method based on appendix G
to this part, or by an equivalent method
40 CFR ง50.11
(c) The levels of the standards shall be measured by:
(1) A reference method based on appendix F and designated in accordance with part
53 of this chapter, or
(2) An equivalent method designated in accordance with part 53 of this chapter.
(d) The standards are attained when the annual arithmetic mean concentration in a
calendar year is less than or equal to 0.053 ppm, rounded to three decimal places
(fractional parts equal to or greater than 0.0005 ppm must be rounded up). To
demonstrate attainment, an annual mean must be based upon hourly data that are at
least 75 percent complete or upon data derived from manual methods that are at least
75 percent complete for the scheduled sampling days in each calendar quarter.
-------
Pollutant Primary Averaging Times Secondary
Standards Standards
Particulate Matter 50 |ig/m Annual (Arith. Mean) Same as Primary
150ug/m3 24-hour1
Particulate Matter
(PM2.5)
15.0 |ig/m3
Ozone
Annual3 (Arith. Mean) Same as Primary
35 ug/m3 24-hour4
0.08 ppm 8-hour5
Same as Primary
CFR Supporting Information
40 CFR ง 50.6
(c) For the purpose of determining attainment of the primary and secondary standards,
particulate matter shall be measured in the ambient air as PMIO (particles with an
aerodynamic diameter less than or equal to a nominal 10 micrometers) by:
(1) A reference method based on appendix J and designated in accordance with part
53 of this chapter, or
(2) An equivalent method designated in accordance with part 53 of this chapter.
40 CFR ง 50.7
(1) A reference method based on appendix L of this part and designated in accordance
with part 53 of this chapter; or
(2) An equivalent method designated in accordance with part 53 of this chapter.
(b) The annual primary and secondary PM2.5 standards are met when the annual
arithmetic mean concentration, as determined in accordance with appendix N of this
part, is less than or equal to 15.0 micrograms per cubic meter.
(c) The 24-hour primary and secondary PM2.5 standards are met when the 98th
percentile 24-hour concentration, as determined in accordance with appendix N of this
part, is less than or equal to 65 micrograms per cubic meter.
40 CFR ง 50. 10
(a) The level of the national 8-hour primary and secondary ambient air quality
standards for ozone, measured by a reference method based on appendix D to this part
and designated in accordance with part 53 of this chapter, is 0.08 parts per million
(ppm), daily maximum 8-hour average.
(b) The 8-hour primary and secondary ozone ambient air quality standards are met at
an ambient air quality monitoring site when the average of the annual fourth-highest
daily maximum 8-hour average ozone concentration is less than or equal to 0.08 ppm,
as determined in accordance with appendix I to this part.
-------
Pollutant Primary Averaging Times Secondary CFR Supporting Information
Standards Standards
Sulfur Oxides 0.03 ppm Annual (Arith. Mean) 40 CFR ง 50.4
(c) Sulfur oxides shall be measured in the ambient air as sulfur dioxide by the
reference method described in appendix A to this part or by an equivalent method
designated in accordance with part 53 of this chapter.
0.14 ppm 24-hour (d) To demonstrate attainment, the annual arithmetic mean and the second-highest 24-
hour averages must be based upon hourly data that are at least 75 percent complete in
each calendar quarter. A 24-hour block average shall be considered valid if at least 75
percent of the hourly averages for the 24-hour period are available. In the event that
only 18, 19, 20,21, 22, or 23 hourly averages are available, the 24-hour block average
shall be computed as the sum of the available hourly averages using 18,19, etc. as the
divisor. If fewer than 18 hourly averages are available, but the 24-hour average would
3-hour O.Sppm (1,300 ug/m) exceed the level of the standard when zeros are substituted for the missing values,
subject to the rounding rule of paragraph (b) of this section, then this shall be
considered a valid 24-hour average. In this case, the 24-hour block average shall be
computed as the sum of the available hourly averages divided by 24.
1 Not to be exceeded more than once per year.
2 To attain this standard, the 3-year average of the weighted annual mean PM10 concentration at each monitor within an area must not exceed 50 ug/m3.
3 To attain this standard, the 3-year average of the weighted annual mean PM2.5 concentrations from single or multiple community-oriented monitors must not exceed 15.0 ug/m3.
4 To attain this standard, the 3-year average of the 98th percentile of 24-hour concentrations at each population-oriented monitor within an area must not exceed 65 ug/m3.
5 To attain this standard, the 3-year average of the fourth-highest daily maximum 8-hour average ozone concentrations measured at each monitor within an area over each year must not
exceed 0.08 ppm.
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