United States Environmental Protection Agency

Office of Superfund Remediation and Technology Innovation (5202P)
 EPA540-R-07-02

OSWER 9240.0-42


January 2007
                                  Introduction to the
                                  Analytical Services
                                  Branch (ASB)

                                    Contract

                                   -aboratory

                                   Drogram
  Disclaimer: This final version of the document replaces any prior versions of the document in their entirety.

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                                     Introduction
This document is designed primarily to educate the United States Environmental Protection Agency's (USEPA's)
Superfund staff and managers [e.g., Remedial Project Managers (RPMs), On-Scene Coordinators (OSCs), Site
Assessment Managers, and Risk Assessors] about how to obtain laboratory analytical services for Superfund
and Brownfields sites.  The Contract Laboratory Program (CLP) is administered by the Office of Superfund
Remediation and Technology Innovation (OSRTI) Analytical Services  Branch (ASB),  Regional CLP Project
Officers (CLP POs), and Regional Sample Control Center (RSCC) Coordinators. Other programs or agencies
can participate in the CLP.  Please refer to the CLP Participants section of Chapter 1,  or
                                     for additional information.

CLP analytical data is used to demonstrate the nature and extent of contamination at hazardous waste sites,
assess priorities for response based on risks to human health and the environment, establish appropriate cleanup
actions, and determine when remedial actions are complete. Each CLP sample is properly documented to ensure
timely, accurate, and complete analysis for all parameters requested, and to support the use of sample data in
potential enforcement actions against Potentially Responsible Parties (PRPs).  Data collected and analyzed
under the CLP is not available to PRPs since the CLP is Federally funded and use by PRPs would cause a
conflict of interest.
                                          Key Information

                                Text in   and underlined indkatesanexternal
                                link to information outside of this document.

                                The images below are located throughout the
                                document to draw  attention to important
                                information and each are labeled accordingly:
                                             Information
                                             Note
             Additional copies of this document may be downloaded from the CLP Web site at:

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                               Table of Contents
Chapter 1 Welcome to the Contract Laboratory Program (CLP)    1
      Background    1
      Benefits of the CLP   1
            Analytical Services    1
            Quality Assurance (QA)   1
            Enhanced Automated Services    2
            Support Services    2
            Cost Savings    2
            Method Flexibility   2
      CLP Successes    3
            Development of the Data Assessment Tool (DAT)    3
            Accommodation of Sample Volume with Fast Turnaround Times    3
            Provision of Brownfields Program   3
      Products and Services   4
            Data Analysis   4
            Available Analytical Services    5
            Upcoming Analytical Services and Products   5
            Staged Electronic Data Deliverable (SEDD)   5
            Expert Technical and Administrative Support    5
      CLP Participants   6
            Program Users   6
            Program Providers    6
      CLP on  the Internet   6

Chapter 2 How to Access the Contract Laboratory Program (CLP)
      CLP Services and Activities    7
      Initiating CLP Analytical Services    7
            Requesting Routine CLP Analytical Services for a Superfund Site    7
            Requesting CLP Analytical Services for a Non-Superfund Site    8
      Determining the Appropriate SOW   8
            The Inorganic SOW (ILM05.4)    8
            The Organic SOW (SOM01.1)    8
      CLP Software Tools and Products   9
            Data Assessment Tool (DAT)    9
            Field Operations Records Management System (FORMS) II Lite™    £
            Web-based Invoicing System (WIS)   10
            Sample Delivery Group (SDG) Tracking System (STS)   10
      Enforcement and Cost Recovery Support    10
            Requesting Enforcement Support   10
            Requesting Cost Recovery Support   10

Appendix A List of Acronyms    11

Appendix B Glossary    12

Appendix C List  of Web References    15

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                                        Chapter  1
          Welcome to the Contract Laboratory Program (CLP)
Background
               Welcome to the CLP. The CLP is a national
               network of United States  Environmental
               Protection  Agency  (USEPA)  personnel,
               commercial  laboratories,   and   support
               contractors whose  fundamental  mission
               is  to   provide   customers  [e.g.,  USEPA
Regions, United States Army Corp of Engineers (USAGE),
and other Federal, State, or Tribal Agencies] with analytical
data of  known and documented quality.  Initiated in  1980,
the CLP supports environmental data users in  identifying
contaminants and determining the level of contamination at
Superfund hazardous waste sites prior to, during, and after
site cleanup.

Benefits of the CLP

Customer satisfaction  is  a key factor in the design and
application of all CLP services.   The CLP seeks to provide
its customers with timely, high-quality, high-volume, low-cost
services and solutions. CLP customers receive the following
benefits:

Analytical Services
                                                Data of Known and Documented Quality;
                                              Analytical data that adheres to EPA Order 5360.1 A2,
                                              calls for environmental programs and decisions to be
                                              supported by data of the type and quality needed and
                                              expected for their intended use. The type and quality of
                                              data needed to support CLP data users has been defined
                                              as analytical data of known and documented quality.

                                                        Download EPA Order 5360.1 A2 at
                                                   http://www.epa.gov/qualitv/qs-docs/5360-1.pdf
                                                The CLP,Superfund's preferred data quality solution
                                              for Routine Analytical Services (RAS) is available to local,
                                              State, Federal, and Tribal agencies (see the Program
                                              Providers section of Chapter 1).
                                                Potentially Responsible Parties (PRPs) cannot access
                                              the CLP.
             The  CLP provides its customers with a full  spectrum of services  ranging from environmental
             sample analyses and electronic data review, to computerized invoicing and detailed site analytical
             costs.

             The CLP provides a variety of analytical services for the most commonly requested organic and
             inorganic analytes.  The CLP target compound and  analvte lists were originally derived from
             the USEPA Priority Pollutant list, but have been subsequently modified based on advances in
             analytical methods,  evaluation of method  performance data, and the needs of the Superfund
             program. The CLP has also developed several Quick Reference Fact Sheets that summarize the
             current analytical services provided for the Inorganic, Organic, and Organic Low Concentration
             programs.
Quality Assurance (QA)
                                                             The CLP provides customers with total QA.
The  CLP  provides  a comprehensive QA
program   through   use   of   Performance
Evaluation  (PE)  samples,  preparation  of
quarterly performance reports, use of fraud
detection mechanisms, performance-based scheduling, and continuous inspection of laboratory
data for contractual compliance.
             To simplify the laboratory's Quality Assurance Project Plan (QAPP) development process, the CLP
             predefines elements such as: analytical methods; preventive laboratory equipment maintenance

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             and calibration; sample shipment chain-of-custody procedures and forms; analytical precision
             and accuracy (including quantitation limits for organics and inorganics); laboratory Quality Control
             (QC) requirements; data management; and documentation for laboratory analysis.

             CLP data is compliant with EPA Order 5360.1  A2 quality requirements for data to withstand
             independent review and confirmation.
Enhanced Automated Services
             The CLP captures all data produced for CLP
             customers  and maintains this historical data
             for the client's future  use  in enforcement,  ^^ Automated services streamline sample scheduling
             litigation, and Cost Recovery activities.            and anal5rtical data assessment-

             The CLP offers Automated Data Processing (ADP) support such as automated data assessment
             and rapid electronic transfer of analytical data into users' databases.

             The CLP provides automated sample scheduling, and in certain instances, can accommodate
             same day scheduling.
Support Services
             The CLP  provides support  services  that
             allow managers to focus on site assessment  —- —
             activities without  distraction from laboratory  ^-x For more information on CCS, see the Data
             and data management issues.                    Assessment Tool (DAT) section of Chapter 2.

             CLP systems collect and disseminate financial information to USEPA management for budgetary
             and litigation activities (see Enforcement and Cost Recovery Support section of Chapter 2).

             The ASB staff has the technical expertise to resolve any questions about sample scheduling and
             funding and to assist USEPA Regions in evaluating data quality and usability.
Cost Savings
             services.

Method Flexibility
             USEPA  Headquarters  assumes  the  CLP
             costs for Regional clients in Superfund lead
               oiects                                    ^>*=*/ USEPA Headquarters assumes the costs for Regional
                                                            clients.
             The  CLP  offers  centralized,  high-volume
             purchasing of analytical services, eliminating the duplication of effort for procurement,  sample
             tracking, invoice processing, and analytical results compilation.

             The CLP offers competitive, low  market per sample pricing for  all projects and  analytical
             Customers  can request a  variety of data
             turnaround options and detection limits.
                                                              CLP services are becoming more flexible and
             Customers can request new and/or additional      responsive.
             methods  for  analysis  to  meet  changing
             requirements and technological advances.

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CLP Successes
                                                              The CLP provides high-tech solutions to meet the
                                                            customer's needs.
               The CLP has several successful products,
               programs, and activities that have helped to
               provide customers with analytical technical
               support services  to achieve and  maintain
               data of known  and  documented  quality.
               These  products, programs, and activities have vastly improved analytical response times and
               expanded the productivity of cleanup activities.

Development of the Data Assessment Tool (DAT)
                                                              For more information on the Data Assessment Tools,
                                                            see the Data Assessment Tool (DAT) section of Chapter 2.
               The Analytical  Services  Branch  (ASB)
               recognized the need for an analytical tool
               that would facilitate the rapid transfer and
               storage of electronic analytical data and
would streamline  the data validation process. To meet this
challenge, the CLP developed DAT, a software-driven process designed to produce enhanced CLP deliverables
and more usable reports.

DAT allows Regional data users to electronically  receive data that has already been assessed by this tool. DAT
rapidly transfers electronic analytical data into any client database, forgoing the need for manual data entry by
the Regions.  Regional data validation has typically required manual data entry of post-review data.

Overall, DAT has  dramatically  improved data turnaround times, making it possible to transmit electronic data
to the data validators and the ultimate customers [e.g.,  Regional  Project Managers (RPMs), site assessors,
and On-Scene Coordinators (OSCs)]. ASB can now provide data assessment reports to CLP customers within
24 - 48 hours of receipt of data.

Accommodation of Sample Volume with Fast Turnaround Times
During Fiscal Year 2006,  a total  of 86,124  samples were
analyzed  under the CLP.   Approximately  16%  of  these
samples were analyzed within a 7-day turnaround time, 25%
were analyzed  within a 14-day turnaround time, and 59%
were analyzed  within a 21-day turnaround time. The CLP
can also provide Preliminary Results within 48  - 72 hours,
depending on the type of analysis.

Provision of Brownfields Program

USEPA's  Brownfields Program supports  efforts to identify
and assess potentially contaminated sites across the United
States and  conduct appropriate cleanup  and/or release
activities.
                                                              The CLP can accommodate a large volume of
                                                            samples from multiple sites within a short time span.
                                                            Turnaround times are available to meet the needs of
                                                            the customer.
                                                              "Brownfields"ate abandoned, idle, or under-used
                                                            industrial and commercial facilities where expansion
                                                            or redevelopment is complicated by real or perceived
                                                            environmental contamination.
The objective of this program is to quickly make these sites
safe for reuse by addressing real or perceived risks. In Fiscal
Year 2006, the CLP laboratories completed 51 separate  projects involving the analysis of more than 1,311 field
samples for 20 Brownfields sites.

The CLP provides Brownfields customers with certain advantages, such as comprehensive QC procedures,
data turnaround options, and low market prices for high quality that may not be available through other analytical
programs.

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                                                                       Sites Requiring
                                                                     Sample Analysis: 497
               Cost Recovery Requests; 5
           (Reporting a value of $582,402,74)
              Customer Service
           Inquiries Answered: 7,549
                                 Shipments
                               Tracked: 3,212
             Invoices
          Processed: 4,890
                        Sample Analyses; 176,768
                     Sample Delivery Groups (SDGs)
                       Received/Reviewed: 6,077
 Analyses Performed: 120,020
(136,103 including extractions)
                     Routine CLP Activities in Fiscal Year 2006
The CLP successfully supports its customers in its routine activities as well. Please see the figure above for data
on routine CLP activities during Fiscal Year 2006.
Products and Services

Data Analysis
             CLP customers can combine analytical parameters
           and turnaround times to satisfy changing needs.
The CLP provides analytical data that is used to help define the nature and extent of contamination at Superfund
sites.  This allows customers to:

         •   Assess priorities for response based on the risk to human health and the environment;

         •   Determine appropriate cleanup; and

         •   Determine when Remedial Actions (RAs) are complete.

CLP data is used in all stages of hazardous waste site investigation, including: site inspections; Hazard Ranking
System (MRS) scoring; Remedial Investigation (Rl) and Feasibility Study (FS); Remedial Design (RD); treatability;
RA; operations and maintenance (O&M); and enforcement and  litigation activities. The CLP requires that any
data produced within  the program be of known and documented quality.
                                                  4

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Available Analytical Services

Currently, the CLP offers two Routine Analytical Services (RASs):

         •   Analysis of organic compounds in soils/sediment and water; and

         •   Analysis of inorganic compounds (including mercury) and cyanide in soils/sediment and water.

These types of analytical services ensure the CLP is able to meet the changing needs of its clients.

Upcoming Analytical Services and Products
The CLP is currently developing an updated inorganic analysis
method, ILM06.X. Among other changes, ILM06.X will include
a method for analyzing soils via Inductively Coupled Plasma-
Mass Spectrometry (ICP-MS) and the addition of wipes and
air filter matrices for total metals analyses.

Staged Electronic Data Deliverable (SEDD)

               SEDD  is an  inter-agency effort  to  create
               a  generic format for electronic delivery of
               analytical data for environmental programs.
               SEDD allows laboratories  to  meet current
               and  future   requirements   for  multiple
               programs  without   a  complete   overhaul
of the laboratory  EDO-producing  system.   For  additional
information  about  the advantages of using SEDD,  please
refer to the SEDD Web site.

Expert Technical and Administrative Support

The  CLP's  staff is comprised of experts  in  the fields of
environmental chemistry, QA, contract management, andADP
support.  The CLP has  numerous resources within USEPA
Regions, USEPA's own laboratories, and CLP contractors.
These resources enable the CLP to  address and  overcome
technical or operational issues for the CLP customer.
Currently Available Services;

 Analysis of Inorganic Compounds (including
 Mercury) and Cyanide in Soil/Sediment and Water
 (ILM05.4).

      Com p\ete Inorganic Data Deliveries
     are available in 7, 14, and 21 days with
     Preliminary Results available within 72 hours.

 Analysis of Organic Compounds including trace
 volatile, low/medium volatile, semivolatile,
 pesticide, and Aroclor target compounds in
 Water, and Soil/Sediment environmental samples
 (SOM01.1).
      Com plete Organic Data Deliveries
     are available in 7, 14, and 21 days with
     Preliminary Results available in 48 hours for
     volatiles and 72 hours for pesticides/Aroclors.

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CLP Participants

Program Users

CLP customers currently include 10 USEPA Regions, State
and Tribal governments, the  United States Army Corps of  _
Engineers(USACE),theUnitedStatesBureauofReclamation  ^^ The CLP is available to Federal, State, Territorial,
(USER), the United States Geological Survey (USGS), and     and Tribal agencies [see Chapter 2 How to Access the
various United States Territories. The CLP is available to any     Contract Laboratory Pr°9ram (CLpN-
governmental party (except a PRP) who needs fast, reliable,
environmental data of known and documented quality at reasonable prices.

Program Providers

The CLP is operated by a team of government offices, support
contractors, and environmental  laboratories. The following
offices comprise the CLP:                                      USEPA provides oversight of all program
                                                          management and QA activities.
         •   ASB provides  government  oversight of  all
             CLP activities to ensure that clients receive data of known and documented quality.

         •   USEPA Regional  CLP Project Officers (CLP  POs) and Regional Sample Control Center (RSCC)
             Coordinators provide program support and oversight activities on a day-to-day basis.

         •   The   Sample  Management  Office  (SMO)  contractor  provides  program management
             (e.g., scheduling,  contract compliance tools, and invoice tracking) under the direction of ASB.

         •   The Quality Assurance  Technical Support  (QATS) contractor provides QA/QC of  CLP  data
             [e.g., PE samples, and data tape audits] under the direction of ASB.

         •   CLP-contracted laboratories conduct sample analysis and provide data of known and  documented
             quality.


CLP on the Internet

CLP customers can  use the Internet to access information
and reference documents such as:                         _ __
                                                            Information and a variety of guidance and method
             Analytical Methods:                            documents are available on the CLP Web site.

             Quick Reference Fact Sheets for the organic, inorganic, and organic low concentration analytical
             methods;

             Guidance Documents including National Functional  Guidelines (NFGs) for data assessment and
             CLP Guidance for Field Samplers; and

             CLP & ASB Contacts.

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                                                                    Initiating The Process
                                                                   Select the CLP for your analytical needs.
                                                                      Is your site a Superfund site?
                                                                                      L
                              No
                                                                              Contact USEPA ASB's
                                                                              SMO Project Officer.
                                       Chapter 2

         How to Access the Contract Laboratory Program (CLP)


CLP Services and Activities

               This chapter provides guidance for initiating and
               using CLP services. It also provides information
               on  several  CLP-related  software  products
               available  to CLP customers.   The CLP offers
               numerous advantages to its CLP and non-CLP
               site  customers (see the Benefits of the CLP
section of Chapter 1) that may not be available in other programs.
You can  begin using CLP services by contacting the Analytical
Services  Branch (ASB).


Initiating CLP Analytical Services

The first step in accessing  CLP services is determining if the CLP
is the right program for your purposes.  You must also determine
if the site you wish to sample from is a Superfund site.  If the site
is part of Superfund, follow the steps listed below. If the site is not
a Superfund site, proceed  to Requesting CLP Analytical Services
for a Non-Superfund Site in this chapter.

Requesting Routine CLP Analytical Services
for a Superfund Site

Once you  have decided to  use the  CLP, the next step  is
requesting analytical services.  Current and new CLP customers
may request Routine Analytical Services (RAS) through a USEPA
Regional  Sample Control Center (RSCC) Coordinator. The RSCC
Coordinator schedules all CLP analysis requests through the Sample Management Office (SMO).  SMO and the
RSCC Coordinator work together  during sampling events to ensure that all samples arrive at the laboratories
as scheduled, and to resolve any issues that may arise during sample analysis.  Each RSCC Coordinator is
responsible for  maintaining a working knowledge of current CLP Statements of Work (SOWs) to assist the
customer in choosing the proper analytical method.
                                                                     Contact your RSCC Coordinator.
                                                                      Supply your RSCC Coordinator
                                                                      with the necessary information.
                                                                       The RSCC Coordinator will
                                                                      begin the scheduling process.
                                                                    The RSCC Coordinator will work with
                                                                    the CLP contractors and coordinate
                                                                    with you on the resulting activities.
You must supply the RSCC Coordinator with the following
information:

        •   Site name;

        •   Site location;
  Each Region may have different steps for initiating
analytical services. This document contains only a
general description.
             Operable unit of the site where you want the sampling to take place (the operable unit is a specific
             portion of a whole site);

             Type(s) of analysis you require and any specific analytical requirements;

             Purpose of your sampling event [e.g., Site Assessment (SA), Remedial Design (RD), Remedial
             Action (RA)];
             Period of time during which the sampling will take place;

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Site  identification numbers (e.g., CERCLIS
ID, Site Spill ID);

Data  turnaround  time(s)  required for your
project;

Fax  number for  submission  of Preliminary
Results, if required; and

Site-specific Quality Assurance Project Plan
(QAPP).
                                                              The CLP requires "lead time" in order to secure
                                                            laboratory space for sampling projects. You must
                                                            contact your RSCC Coordinator to request RAS so that
                                                            they will have ample time to contact SMO and set up
                                                            scheduling by 3:00 PM Eastern Time Monday-Friday
                                                            prior to the week of a sampling event.
                                                              There may be additional information required for
                                                            your particular Region.
                                                 Non-Superfund Support

                                               If you wish to utilize CLP services for non-Superfund
                                               activities, please contact the SMO Project Officer (PO) at
                                               ASB. ASB will facilitate the funds transfer process and
                                               direct the sample analysis request to the appropriate
                                               USEPA Regional office.
Requesting CLP Analytical Services for a
Non-Superfund Site

The CLP also provides analytical and  support activities to
non-Superfund  analyses customers through the  transfer
of funds from a  non-Superfund program [e.g.,  Resource
Conservation and Recovery Act (RCRA), Office of Water
(OW), Brownfields]. Please contact the  SMO Project Officer
at ASB for additional information or to request CLP services
for your non-Superfund site.


Determining the Appropriate SOW

The next step in accessing analytical services through the CLP is deciding which analytical service(s) best meets
your needs.  The CLP currently offers two SOWs for CLP inorganic and organic.

Both of the SOWs provide the technical and contractual conditions for laboratories to apply USEPA/CLP analytical
methods for the isolation, detection, and quantitative measurement of the most common environmental pollutants.
Contact the specified ASB Program Manager for further information.

The Inorganic SOW (ILM05.4)

The Inorganic SOW sets the requirements for the analysis of 23 metals (including mercury) and cyanide in water
and soil/sediment samples.  Inorganic analysis is conducted using ICP-MS, Inductively Coupled Plasma-Atomic
Emission Spectroscopy (ICP-AES), Atomic Absorption (AA), and  colorimetric methods.  Data is delivered  in 7,
14, or 21 days. The customer may specify any of the three turnaround times when requesting CLP inorganic
analytical services.  Preliminary Results  are available within 72 hours for all turnaround times. Requests can be
made for all, some, or individual Metal analyses.

For a complete list of the inorganic target analytes and more information about the  inorganic analytical service,
including the upcoming ILM06.X, see the Multi-Media, Multi-Concentration,  Inorganic Analytical  Service for
Superfund Fact Sheet.

The Organic SOW (SOM01.1)

The Organic SOW sets the requirements for the analysis of 52 volatile, 67 semivolatile, and 21 pesticide, and
9 Aroclor target compounds in water and soil/sediment samples.  Organic compounds are analyzed using Gas
Chromatography coupled with Mass Spectrometry (GC/MS) or with Electron Capture Detection (GC/ECD). Data
delivery is available in 7, 14, or 21 days, any of which may be specified when requesting CLP organic analytical
services. Preliminary Results are available within 48 hours for volatiles and 72 hours  for semivolatiles, pesticides,
and Aroclors for all turnaround times  after receipt of each sample  at the laboratory.

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For a complete list of the organic volatile, semivolatile, pesticide,  and Aroclor target compounds and more
information about the organic analytical service, see the Multi-Media, Multi-Concentration, Organic Analytical
(SOM01.1) Fact Sheet.
CLP Software Tools and Products

The CLP's commitment to quality does not end with data. In an effort to bring faster and more efficient services
to our customers, the CLP has developed a number of software solutions that streamline data review and Quality
Control (QC), Contract Compliance Screening (CCS), and administrative tasks, while promoting the sharing of
analytical information.

Data Assessment Tool (DAT)
                                                            DAT integrates CLP data review software and
                                                          processes.
               DAT is a software-driven process designed
               to produce enhanced CLP deliverables and
               more usable reports in  a  standard format.
               DAT incorporates CCS and data evaluation
based on  National Functional Guideline (NFG) to  provide
USEPA customers with PC-compatible reports and electronic files that can be transferred into client databases
and programs for end-users, and to provide a complete CLP data assessment package.  The electronic reports
reduce the need for manual data entry  and duplicate entry of information.  All CLP customers receive data
that has been processed through CLP data assessment tools within 24 - 48 hours after the laboratory data is
received. The resultant spreadsheets are electronically delivered directly via email to the Region that requested
the data.

DAT does not  include determination of  data usability, qualification of data based on professional judgment,
evaluation of data based on its intended use, or compliance with a site's Quality Assurance Project Plan (QAPP)
or Sampling and Analysis Plan (SAP).

Field Operations Records Management System  (FORMS) II Lite™

               FORMS 11 Lite is designed to assist samplers
               with generating sample documentation and
               tracking samples during a sampling event.
               FORMS II  Lite  automates  the creation and
               printing of labels and Traffic Report/Chain of
               Custody Records, thereby improving field time management and decreasing documentation
errors.  FORMS II Lite captures critical collection information in an electronic format early in the field sampling
process.

FORMS II Lite enables field personnel to  easily  document, track, and transmit field sample information.  In
addition, by electronically capturing this information  early in the tracking and reporting process,  field sampling
data is readily accessible for transmittal to RSCC Coordinators and other data users.

During Fiscal Year 2006, 64 sampling organizations used the FORMS 11  Lite software for sampling efforts with the
10 USEPA Regions for the CLP. The organizations include 20 States/territories and Tribes and the United States
Army Corps of Engineers (USAGE), United States Bureau of Reclamation, and United States Fish and Wildlife.
In Fiscal Year 2006, FORMS II Lite was used to process 1,031 CLP Cases comprised of 5,516 shipments that
contained a total of 69,947 samples.
                                                            FORMS II Lite automates routine tasks for the
                                                          sampler and streamlines data collection.

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Web-based Invoicing System (WIS)
 Web-based
  Invoicing
 - „> System
WIS enables authorized CLP laboratories to electronically generate and submit invoices via the
Internet. WIS provides access to a CLP database containing analytical data that the laboratory has
previously submitted.  Laboratories can access this submitted information and create an invoice
based on the original analytical results.
Sample Delivery Group (SDG) Tracking System (STS)

The laboratory can use STS to track the status of analytical
data from the delivery date  to the invoice  payment date.   VS»/ WIS automates laboratory submission of invoices.
The laboratory uses their assigned Lab  Code, name, and
Password (as assigned by SMO) to access STS.


Enforcement and Cost Recovery Support

The CLP has established detailed procedures and documentation to  ensure that the sample data is tracked
from the time of sample collection to  introduction as evidence in legal proceedings.  The CLP also provides
documentation for program analytical costs  to support Superfund Cost Recovery efforts.  Cost Recovery is
designed to assist CLP customers in  recouping the CLP analytical and cleanup costs they have spent on a
hazardous waste site.

Requesting Enforcement Support

Litigation procedures often necessitate the use of CLP data generated from the analysis of samples collected.
The CLP offers a variety of services to support enforcement activities that include:

         •   Arranging for the delivery of all laboratory and evidence documentation relating to specific sample
             analyses;

         •   Augmenting customer resources for analytical data review; and

         •   Assisting in arranging for expert testimony by   &T\
             laboratory or CLP personnel.                 (J^ The CLP provides litigation support and assists
Customer requests for enforcement support are  initially      customers in recouping analytical and site cleanup
coordinated  through the SMO Project Officer at ASB.  ASB      costs-
will review  the  request  and  determine the appropriate
CLP response, including the  provision of USEPA Regional or contractor resources needed to  respond to the
request.

Requesting Cost Recovery Support

The CLP's Cost Recovery support normally  consists of financial and analytical documentation. The following
forms of documentation are available to support Cost Recovery requests:

         •   Reports that detail all CLP analytical and management costs associated with a site;

         •   Lists of CLP projects associated with a site;

         •   Sample analysis results; and

         •   Lists of each invoice associated with a particular site.

Non-standard ad-hoc reports also may be prepared if necessary. If necessary, the Cost Recovery personnel
will coordinate efforts with the other USEPA offices or contractor resources in order to produce or acquire Cost
Recovery documentation.


                                                 10

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                                    Appendix A
                                   List of Acronyms
AA                 Atomic Absorption
ADP               Automated Data Processing
ASB               Analytical Services Branch
ASF               Agency Standard Format
CERCLA            Comprehensive Environmental Response, Compensation, and Liability Act
CERCLIS           Comprehensive Environmental Response, Compensation, and Liability Information System
CCS               Contract Compliance Screening
CLP               Contract Laboratory Program
CLP PO            Contract Laboratory Program Project Officer
DART              Data Assessment Rapid Transmittal
DAT               Data Assessment Tool
FORMS II Lite        Field Operations Records Management System II Lite
GC/ECD            Gas Chromatography/Electron Capture Detection
GC/MS             Gas Chromatography/Mass Spectrometry
HRGC              High Resolution Gas Chromatography
ICP-AES            Inductively Coupled Plasma-Atomic Emission Spectroscopy
ICP-MS            Inductively Coupled Plasma-Mass Spectrometry
NFG               National Functional Guidelines
NPL               National Priorities List
O&M               Operations & Maintenance
OSC               On-Scene Coordinator
OW               Office of Water
OSRTI              Office of Superfund Remediation and Technology Innovation
PE                 Performance Evaluation
PO                 Project Officer
PRP               Potentially Responsible Party
QA                 Quality Assurance
QAPP              Quality Assurance Project Plan
QATS              Quality Assurance Technical Support
QC                 Quality Control
RA                 Remedial Action
RAS               Routine Analytical Service
RCRA              Resource Conservation and Recovery Act
RD                 Remedial Design
Rl                 Remedial Investigation
RPM               Remedial Project Manager
RSCC              Regional Sample Control Center (USEPA Region)
SA                 Site Assessment
SAP               Sampling and Analysis Plan
SDG               Sample Delivery Group
SEDD              Staged Electronic Data Deliverable
SMO               Sample Management Office
SOW               Statement of Work
STS               SDG Tracking System
USAGE            United States Army Corps of Engineers
USER              United States Bureau of Reclamation
USEPA             United States Environmental Protection Agency
USGS              United States Geological Survey
WebCCS            Web Contract Compliance Screening
WIS               Web-based Invoicing System
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                                        Appendix  B
                                             Glossary
Analyte: The element, ion, or parameter an analysis seeks to determine; the element of interest.

Analytical Services Branch (ASB): The USEPA center that directs the national Contract Laboratory Program (CLP).

Atomic Absorption (AA): A procedure for inorganic analysis based on the absorption of radiation by mercury vapor (Cold
Vapor), flame, or graphite furnace.

Brownfields: Abandoned, idle, or under-used industrial and commercial facilities where expansion or redevelopment is
complicated by real or perceived environmental contamination.

Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA): First authorized by Congress
in December 1980, and amended in 1986, CERCLA provided broad Federal authority to respond directly to the release or
possible release or hazardous substances that may endanger human health or the environment. CERCLA also established
a Trust Fund to provide for cleanup when no responsible party could  be identified; hence, CERCLA is commonly referred
to as "Superfund".

Contract Compliance Screening (CCS): The screening of electronic and hardcopy data deliverables for completeness
and compliance with the contract. This screening is done under USEPA direction by the Sample Management Office (SMO)
contractor.

Contract Laboratory Program (CLP): Supports the USEPAs Superfund effort by providing a range of chemical analytical
services to produce environmental data of known and documented quality. This program is directed by the USEPAAnalytical
Services Branch (ASB).

Contract Required Quantitation Limit (CRQL): Minimum level of quantitation acceptable under the contract Statement of
Work (SOW).

Cost Recovery: A legal process by which Potentially Responsible Parties (PRPs) that contributed to contamination at a
Superfund site  can be required to reimburse the Trust Fund for money spent during any aspect of cleanup actions by the
Federal government.

Cost Recovery Request: A request issued by an Authorized Cost Recovery Requestor for detailed cost and sample
documentation  associated with a Superfund site.

Cyanide (Total): Cyanide ion and complex cyanide converted to hydrocyanic acid (HCN) by reaction in a reflux system of
a mineral acid in the presence of magnesium ion.

Data Assessment Rapid Transmittal (DART): DART is an active notification system providing up-to-the-minute transmittal
of the Contract Compliance Screening (CCS) and  Computer Aided Data Review and Evaluation (CADRE) evaluation report
data to Contract Laboratory Program (CLP) customers.

Data Assessment Tool (DAT): A software driven  process that incorporates CCS, CADRE, and DART designed to produce
enhanced CLP deliverables and more usable reports in a standard format.

Data Turnaround Time: The maximum length of time allowed for laboratories to submit analytical data to USEPA in order
to avoid financial penalties (i.e., disincentives). Data turnaround time begins at the validated time of sample receipt (VTSR)
at the laboratory.

Data Validation: Data validation is based on Region-defined criteria and limits, professional judgement of the data validator,
and (if available) the Quality Assurance Project Plan (QAPP) and Sampling and Analysis Plan (SAP).

Feasibility Study (FS): A description and analysis of potential cleanup alternatives for a site such as one on the National
Priorities List (NPL). The FS usually recommends selection of a cost-effective alternative.  It usually starts  as soon as the
Remedial Investigation (Rl) is underway. Together, they are commonly referred to as the "RI/FS".
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Gas Chromatography (GC): The method used to separate analytes on a stationary  phase within a chromatographic
column. GC is frequently used with other instruments for analyzing organic compounds:

           Mass Spectrometry: In volatile and semivolatile analysis,  the compounds  are detected by a Mass
           Spectrometer (MS).

           Electron Capture: In pesticide andAroclor analysis, the compounds are detected by an Electron Capture
           Detector (ECD).

Hazard Ranking  System (MRS): A numerically-based screening system that  uses information  from  initial,  limited
investigations to assess the relative potential of sites to pose a threat to human health or the environment. The MRS is the
principal mechanism USEPA uses to place uncontrolled waste sites on the National Priorities List (NPL).

Hazardous Waste Site: A site  contaminated with substances that  can pose a substantial or potential hazard to  human
health or the environment.

Inductively Coupled Plasma -Atomic Emission Spectroscopy (ICP-AES): Atechnique  forthe simultaneous orsequential
multi-element determination of elements in solution. The basis of the method is the measurement of atomic emission by an
optical spectroscopic technique.  Characteristic atomic line emission spectra are produced by excitation of the sample in a
radio frequency ICP.

Inductively Coupled Plasma - Mass Spectrometry (ICP-MS): Atechnique forthe multi-element determination of elements
in solution. The basis of the technique is the detection  of atomic ions produced by an ICP and sorted  by mass/charge
ratio.

National Functional Guidelines (NFG): A document designed to offer guidance on inorganic,  organic,  and organic low
concentration Contract Laboratory Program (CLP) analytical data evaluation and review.

National Priorities List (NPL): A list of sites for hazardous waste cleanup under the Superfund program.

Office  of  Solid Waste and Emergency Response (OSWER):  The USEPA office that provides policy, guidance, and
direction forthe USEPA's OSWER programs, including Superfund.

Performance Evaluation (PE) Sample: A sample of known composition provided by USEPA for contractor analysis. Used
by USEPA to evaluate contractor performance.

Pesticides: A pesticide is any substance or mixture of substances  intended  for preventing, destroying, repelling, or
mitigating any pest. Pests can be insects, mice, and other animals, unwanted plants (weeds), fungi, or microorganisms like
bacteria and viruses. Though often misunderstood to refer only to insecticides, the term pesticide also applies to herbicides,
fungicides, and various other substances used to control pests. Under United States law,  a pesticide is also any substance
or mixture  of substances intended for use as a  plant regulator, defoliant, or desiccant.

Quality Assurance (QA):hn integrated system of management activities involving planning, implementation, assessment,
reporting, and quality improvement to ensure that a process, item, or service is of the type  and quality needed and expected
by the customer.

Quality Control (QC): The overall system of technical activities that measures the attributes and performance of a process,
item, or service against defined standards to verify that they meet the  stated requirements established by the customer;
operational techniques and activities that are used to fulfill requirements for quality.

Quality Assurance Technical Support (QATS) Laboratory: A contractor-operated facility that provides Quality Assurance
(QA) services operated under the QATS contract, awarded and administered by USEPA.

Remedial Action (RA): The construction or clean-up phase of a Superfund site cleanup.

Remedial Design: A phase of Remedial Action (RA) that follows the Remedial Investigation/Feasibility Study (RI/FS) and
includes development of engineering drawings and specifications for a site cleanup.

Remedial Investigation (Rl): An in-depth study designed to gather data needed to determine the  nature and extent of
contamination at a Superfund site, establish site cleanup criteria, identify preliminary alternatives for Remedial Action (RA),
and support technical  and cost analyses of alternatives.  The Rl is usually performed with the  Feasibility Study (FS).
Together they are usually referred to as the "RI/FS".
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Remedial Project Manager (RPM): The USEPAorState official responsible for overseeing on-site studies and remediation
activities.

Remedial Response: Long-term action that stops or substantially reduces a release or threat of a release of hazardous
substances that is serious but not an immediate threat to public health.

Remediation: Cleanup or other methods used to remove or contain a toxic spill or hazardous materials from a Superfund
site.

Routine Analytical Service (RAS): The standard inorganic, organic, and organic low concentration high volume, multi-
component analyses available through the Contract Laboratory Program (CLP).

Regional Sample Control Center (RSCC) Coordinator: The RSCC Coordinator coordinates Regional sampling efforts.

Sample: A single, discrete  portion of material to be analyzed, which is  contained in single or multiple containers and
identified by a unique sample number.

Sample Management Office (SMO): A contractor-operated facility that is awarded and administered by the USEPA. SMO
provides management, operations, and administrative support to the Contract Laboratory Program (CLP).

Statement of Work (SOW): A  document which specifies how laboratories analyze samples under a particular Contract
Laboratory Program (CLP) analytical program.

Superfund:  The program operated under the legislative  authority of the Comprehensive  Environmental  Response,
Compensation, and Liability Act (CERCLA) and the Superfund Amendments and Reauthorization Act (SARA) that fund and
carry out USEPA removal and remedial activities at hazardous waste sites. These activities include establishing the National
Priorities List (NPL), investigating sites for inclusion on the list, determining their priority, and conducting and/or supervising
cleanup and other remedial actions.

Superfund Amendments and Reauthorization Act (SARA): The 1986 amendment to the Comprehensive Environmental
Response, Compensation, and  Liability Act (CERCLA).
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                                     Appendix C
                                List of Web  References
Analysis of Metals (including Mercury) and
Cyanide in Soil/Sediment and Water
        http://www.epa.aov/superfund/proarams/clp/inora.htm
Analysis of Organic Compounds in Soil/
Sediment and Water
Low Concentration Organic Analytical
Service for Superfund (Water matrix) Fact
Sheet
      http://www.epa.aov/superfund/proarams/clp/oraanic.htm
Analysis of Organic Compounds (to
include trace volatile, low/medium volatile,
semivolatile, pesticide, and Aroclor target
compounds) in Water, and Soil/Sediment
environmental samples
Analytical Methods
Brownfields Program
CLP Web site
CLP &ASB Contacts
DAT
EPA Order 5360.1 A2
FORMS II Lite
Guidance Documents
Introduction to the ASB CLP
http://www.epa.aov/superfund/proarams/clp/som1.htm

http://www.epa.aov/superfund/proarams/clp/methods.htm

http://www.epa.gov/swerosps/bf/
http://www.epa.aov/superfund/proarams/clp/

http://www.epa.aov/superfund/proarams/clp/contacts.htm

http://www.epa.aov/superfund/proarams/clp/dat.htm

http://www.epa.aov/qualitv/qs-docs/5360-1.pdf

http://www.epa.aov/superfund/proarams/clp/f2lite.htm

http://www.epa.aov/superfund/proarams/clp/auidance.htm

http://www.epa.aov/superfund/proarams/clp/auidance.htm

  http://www.epa.aov/superfund/proarams/clp/facts.htmtflowcon
Multi-Media, Multi-Concentration, Organic
Analytical Service for Superfund Fact Sheet
 http://www.epa.aov/superfund/proarams/clp/facts.htmtforaanic
Multi-Media, Multi-Concentration Inorganic
Analytical Service for Superfund Fact Sheet
http://www.epa.aov/superfund/proarams/clp/facts.htmtfinoraanic
Per Sample Pricing
Quick Reference Fact Sheets
RSCC Coordinator Contacts
SEDD
STS
Target Compounds and Analyte List
WIS
http://www.epa.aov/superfund/proarams/clp/prices.htm

http://www.epa.aov/superfund/proarams/clp/facts.htm

http://www.epa.aov/superfund/proarams/clp/rscclist.htm

http://www.epa.aov/superfund/proarams/clp/sedd.htm

http://epasmoweb.dvncorp.com/sts/index.html

http://www.epa.aov/superfund/proarams/clp/taraet.htm

http://www.epa.aov/superfund/proarams/clp/wis.htm
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