FACTS ON
U.S. ENVIRONMENTAL PROTECTION AGENCY REGION FIVE
1 N. Wacker Dr. Chicago, Illinois 60606 312-353-5800
The Management Division
The Management Division, made up of four branches and four sections,
is responsible for the general administrative duties of the Region V office.
The four branches are: General Support Services, Program Planning
and Development, Personnel, and Grants Administration. The four sections
include: Safety-Security and Facilities Management, Library, Graphic Arts,
and Automatic Data Processing Services.
General Support Services Branch
Falling within the purview of the General Support Services Branch
are the areas of Administrative Planning and Analysis, Financial Management,
Procurement and Purchasing, and Office Support Services.
The branch furnishes technical direction and guidance to administrative
personnel in the Region V District Offices. It plans and conducts studies to
provide the Region with the most efficient and effective administrative and
clerical systems possible.
Also, it maintains a central library of manuals, guides, delegations
of authority and other official instructions pertaining to the administration
and management of regional program affairs .
Responsibilities for day-to-day operation of the regional financial
management program rest with the branch. It maintains journals of original
entry for allowances, obligations, disbursements, and refunds.
In addition, the branch audits and certifies to the U.S. Treasury.
claims for payment against regional accounts. It bills, collects, and deposits
refunds, reimbursements, and miscellaneous receipts and processes and clears
imprest cashiers for all regional locations.
It issues travel and emergency salary advances, serves as a point of
contact between field and Region and EPA headquarters on timekeeping, leave
and salary payment matters. Also, the branch has responsibility for the admin-
istration of funds as well as for the maintenance of the status of funds for
the Regional Office and District Offices.
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The procurement of supplies, equipment, and services for the Regional
and District Offices is included among the responsibilities of the branch.
It also exercises property management control over all accountable property
charged to the Region.
The branch is responsible for providing mail service, printing and
reproduction services, and services in the areas of forms control, communi-
cations, transportation, travel, and office equipment.
Program Planning and Development Branch
This branch of the Management Division provides the Regional and Dis-
trict Offices with the information and analysis necessary to measure, evalu-
ate, coordinate, and control the organization's performance in accomplishing
Regional goals.
It assists individual division and district directors in the develop-
ment of their work and accomplishment plans and the integration of their plans
into the overall Regional work plan.
The branch officer advises the Regional Administrator regarding the
determination of priorities, required resources, time schedules, periodic
measurement and evaluation of progress, and the adjustment of work plans and
resources to meet the changing needs within the fiscal year.
In addition, the branch reviews internal Regional Advices of Allowance
which are received from headquarters and reviews the Status of Funds report
and uses it as a tool in measuring fiscal program responsibility.
Also, it provides the Regional Administrator with the necessary infor-
mation to measure, evaluate, coordinate, and control the environmental programs
of Region V. This assistance is obtained through the efforts in developing the
Regional work plans and in monitoring the accomplishments of program goals.
Finally, the branch maintains total Regional program responsibility
through close coordination with all programs.
Personnel Branch
The Personnel Branch serves as the Regional Administrator's staff for
personnel management in the Regional Office, the District Offices, the National
Water Quality Laboratory in Duluth, and the Grosse He Research Programs.
The branch establishes and administers a personnel management program
which fulfills the basic requirements of the Civil Service Commission.
It administers the EPA position classification program within the Region,
with responsibility for the final classification of all positions through GS-15
or its equivalent.
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Recruiting programs associated with positions ranging from clerical
to scientific, at all grade levels, are conducted by the Personnel Branch.
The branch is responsible for administering the Merit Promotion Pro-
gram within the Region, announces vacancies, reviews qualifications of
suitable applicants, and refers lists of eligibles to appropriate supervi-
sors .
Additionally, the branch promotes sound employee-management relations
by working with supervisors and employees in resolving problems of individual
relationships which relate to the work situation.
Finally, it administers an employee development program for the Region
and conducts group meetings and Awards Ceremonies.
Grants Administration Branch
The Grants Administration Branch is responsible for the administrative
and fiscal details relative to processing grants for Section 3c, 7 and 8 of the
Federal Water Pollution Control Act, Sections 105 and 106 of the Clean Air Act,
and Section 207 of the Solid Waste Disposal Act.
In addition, the branch receives and distributes project correspondence
for the Air and Water Programs Division, receives Grant Applications, establishes
project files, obligates and disburses funds, audits Grant projects, and answers
Congressional inquiries.
Safety-Security and Facilities Management Section
The section advises the Regional Administrator and the Regional staff
on all matters related to occupational safety and safety aspects of all Regional
programs.
It develops programs to identify and reduce loss from accidents, and
assures adequate protection for employees and property. Also, the branch
conducts investigations and prepares reports with respect to accidents and
injuries.
In regard to security, the section coordinates the conduct of a personnel,
document, and physical security program in the Region and maintains a guard
service.
Facility engineering and maintenance programs including alterations,
repairs, improvements, modifications, mechanical systems, electrical systems,
sewers, and grounds are the responsibility of the section.
In addition it plans, organizes, and directs activities to maintain
facilities in good working condition and develops the Region's repair and
improvement needs including cost estimates.
Library Section
The Library Section operates and maintains an administrative, management,
economic, legal, and technical oriented library for the Region.
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It develops and implements new library on information services and
programs to meet changing needs of the Region and establishes internal li-
brary policies and procedures consistent with the needs of Region V.
It develops user-oriented programs, initiates publicity programs when
necessary for new services, and utilizes and techniques in data processing
and microfilm technology as provided through the EPA library system.
Graphic Arts Section
The Graphic Arts Section is responsible for developing and maintaining
criteria and procedures concerning the most effective and practical techniques
of graphic presentations.
The section works with Division and District Offices in preparing
printed materials. Also, it devises and creates graphic materials such as
posters, cards, charts, signs, pamphlets, and other visual aids.
Automatic Data Processing Services Section
The Automatic Data Processing Services Section receives all data from
Regional Divisions for input into the data system. It performs data retrieval
required to meet the various Division objectives.
It provides programming capability to meet special needs not included
in a centralized system. The section is responsible for writing original
programs, adapting existing programs, and uses the STORET programs. Also, it
reviews data entering the ADP unit and assits in supplying data entry procedures,
Computer operators must key punch and receive several thousand cards
mailed from the District Offices each week.
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