Transport Partnership
U.S. ENVIRONMENTAL PROTECTION AGENCY
Shipper Partner 2.O.I I Tool:
Quick Start Guide ^^8^
2011 Data Year - United States Version
&EPA
United States
Environmental Protection
Agency
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Transport Partnership
U.S. ENVIRONMENTAL PROTECTION AGENCY
Shipper Partner 2.O.I I Tool:
Quick Start Guide
2011 Data Year - United States Version
Transportation and Climate Division
Office of Transportation and Air Quality
U.S. Environmental Protection Agency
United States Office ofTransportation and Air Quality
Environmental Protection pp/\ /ion R 19 flRQ
Agency o u o^o
September 2012
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Table of Contents
Overview 4
Section 1 Basic Information for Shippers 4
What is the SmartWay Transport Partnership? 4
Why do Shippers join the SmartWay Transport Partnership? 5
How do Shippers join the SmartWay Transport Partnership? 5
How do I join if my parent company has multiple subsidiaries? 6
What Data Do I Need to Gather To Complete the Shipper Tool? 6
What is Included in the SmartWay Shipper Partnership Agreement? 8
What Software and Hardware Is Required for Completing the SmartWay Shipper Partner Tool?
9
Section 2 Overview of Shipper Data Collection Requirements 10
Establishing Your Data Collection Year 10
Section 1: Specify Official Partner Name 10
Section 2: Enter Company Contact Information 10
Sections: Define Your Shipper Companies 11
Section 4: Download the Latest Carrier Data File 11
Section 5: Enter Data for Each of Your Companies 12
Data Requirements for "Input Carriers" Screens 12
Data Requirements for "Activity Data" Screen 13
Data Requirements for "% SmartWay" Screen 15
Optional Analysis Screens 15
Next Steps 15
Appendix: Worksheets for Data Collection 16
Worksheet ffl: Company Contact Information 17
Worksheet ff2: Shipper Company Characterization 18
Worksheet #3A: Select Carrier(s) (page 1 of 2) 19
Worksheet #3A: Select Carrier(s) (page 2 of 2) 20
Worksheet #3B: Activity Data (page 1 of 5) 21
Worksheet #3B: Enter Activity Data (page 2 of 5) 22
Worksheet #3B: Enter Activity Data (page 3 of 5) 23
Worksheet #3B: Enter Activity Data (page 4 of 5) 24
Worksheet #3B: Enter Activity Data (page 5 of 5) 25
Worksheet #3C: Enter % SmartWay Allocation Data 26
Worksheet #4A: Enter Shipper Strategies Data 27
Worksheet #4B: Enter Modal Shift Data 29
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Overview
In this guide you will learn about:
1) Basic SmartWay information,
2) Joining SmartWay Transport Partnership as a shipper company,
3) Understanding the details of the SmartWay partnership agreement,
4) Meeting software/hardware requirements for participating in the program, and
5) Gathering the necessary data to become a SmartWay Shipper.
Please review this guide carefully BEFORE attempting to gather your company data, or enter data into
the Shipper Tool. Understanding the basics of the program will simplify your joining process.
NOTE: The Quick Start Guide consists of pages 5 through 16. Worksheets to help
you gather and identify data for your tool submission are an extra resource
provided here for your convenience; they are also available individually on the
SmartWay website.
Section 1Basic Information for Shippers
This section covers frequently asked questions and essential information about the SmartWay Transport
Partnership and how shipper companies can participate.
WHAT is THE SMARTWAY TRANSPORT PARTNERSHIP?
Developed jointly in 2003 by EPA and charter partners represented by industry stakeholders,
environmental groups, American Trucking Associations, and Business for Social Responsibility, the
SmartWay Transport Partnership is EPA's flagship program for improving fuel efficiency and reducing
greenhouse gases and air pollution from the transportation supply chain industry.
Five types of freight transport companies can join SmartWay:
Freight shippers
Logistics companies
Truck carriers
Rail carriers
Multi-modal carriers
Companies join the SmartWay Transport Partnership by submitting a partner tool to SmartWay. The
SmartWay tools (1) assess freight operations; (2) calculate fuel consumption and carbon footprints; and
(3) track fuel-efficiency and emission reductions. SmartWay tools must be submitted each year for the
company to remain a partner in good standing.
SmartWay ranks partners' efficiency and environmental performance and recognizes strong
performance with access to the "SmartWay Partner" logo. Superior performance in various partner
categories is also recognized through the SmartWay Excellence Awards.
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WHY DO SHIPPERS JOIN THE SMARTWAY TRANSPORT PARTNERSHIP?
The higher efficiency of SmartWay carriers compared to non-SmartWay carriers gives SmartWay
Shippers an opportunity to improve corporate freight efficiency, reduce their carbon footprint, and
voluntarily advance their sustainability goals.
Participation in SmartWay helps SmartWay Shipper Partners
identify opportunities to improve efficiency,
demonstrate efficiency to customers and stakeholders,
evaluate and compare carrier performance, and
determine the company's transportation carbon footprint.
SmartWay provides shippers with free tools that help assess and compare various freight transportation
options with detailed reports and analyses that support better business decision making.
How DO SHIPPERS JOIN THE SMARTWAY TRANSPORT PARTNERSHIP?
Shippers join SmartWay by submitting a SmartWay Shipper Tool (hereafter known as the "Shipper
Tool.")
Shipper companies that submit tools that are approved by EPA are known as "SmartWay Shipper
Partners."
When a shipper company submits a Shipper Tool to EPA, they agree to the requirements stipulated in
the SmartWay Shipper Partnership Agreement-notably, that they will measure and report the emissions
performance of their company annually and provide supporting documentation to EPA upon request.
All SmartWay Shipper Partners agree to complete and submit the SmartWay Shipper Tool to
define company composition,
characterize company activity, and
track annual changes in performance.
Upon approval of a Shipper Tool submission, shipper companies will be identified as SmartWay Shipper
Partners on EPA's website on the "SmartWay Partner List."
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HOW DO I JOIN IF MY PARENT COMPANY HAS MULTIPLE SUBSIDIARIES?
Shippers with subsidiaries may submit a single tool for their parent company and all of its subsidiaries. If
a shipper chooses to do this, the entire organization will be considered a SmartWay Partner and the
performance rating will be assigned to the entire organization. The partner will be listed on the
SmartWay website under the parent company's name.
Individual subsidiaries may join as separate partners if the parent company wishes to have them listed
individually on the SmartWay website. Each subsidiary would submit a separate tool.
SmartWay highly recommends developing your list of subsidiary
companies beforehand by using an organization chart or perhaps a
customer interface web page. For example, evaluate how your
organization contracts with carriers, identify your companies' different
NAICS codes, and determine how they choose what carriers to hire.
The best strategy is to have a clear idea of how to define your companies
before filling out the tool.
WHAT DATA Do I NEED TO GATHER To COMPLETE THE SHIPPER TOOL?
To participate in SmartWay, shippers need to gather the following essential information to complete the
Shipper Tool:
The official company name to be used on the SmartWay website for public recognition of
participation in SmartWay;
Points of contact (POC) for the program, including general and executive level POCs;
North American Industry Classification System (NAICS) codes for the company; and
A comprehensive list of all SmartWay carriers that the shipper uses to haul their freight for the
reporting calendar year (this list should include all truck, rail, multimodal and logistics
companies hired by the shipper).
For each carrier that the shipper uses, the shipper must supply activity data. This data reflects the
amount of freight shipped with each carrier and the distance that freight is shipped.
total miles contracted, and/or ton-miles contracted by SmartWay carrier and non-SmartWay
carrier category for the reporting calendar year.
Ideally, shippers will have mileage and ton-mileage data for the carriers used; however, EPA recognizes
that in some cases, shippers will not have all of this information, and has made accommodations for
various combinations of available data. You are encouraged to gather the best data available for each
carrier at the time of your submission.
Once the shipper activity data is entered, the tool calculates the shipper's freight transportation carbon
footprint and a "Percent SmartWay" performance metric for the Shipper. EPA uses the "Percent
SmartWay" metric to determine which shippers are eligible to receive the SmartWay Partnership logo.
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Shippers can decide whether they want their inventory assessment to be based on grams per mile or
grams per ton-mile.
Shippers also have the option of evaluating strategies for reducing emissions and fuel consumption from
their freight transportation activities.
The tool looks at strategies that either eliminate miles or weight from the freight operations to
reduce the shipper's carbon footprint (the carbon emissions produced by the shipper's freight
operations).
The tool also looks at strategies to shift freight transportation from one mode to another (e.g.,
from truck to rail.)
SmartWay Shipper partners are encouraged to use the performance assessment and strategy evaluation
tools as a core element of their businesses' environmental sustainability planning processes as well as
core corporate decision-making.
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WHAT is INCLUDED IN THE SMARTWAY SHIPPER PARTNERSHIP AGREEMENT?
To join the SmartWay Transport Partnership as a shipper company, you must agree to the language on
the "Partnership Agreement for Shippers." When you begin working within the tool, you will be asked
to check a box stating that you agree to the terms of the partnership agreement. This agreement must
be renewed annually.
Please review this language with the appropriate personnel within your organization before completing
or submitting a Tool to EPA.
Partnership Agreement for Shippers
With this agreement, your company joins EPA's SmartWay Transport Partnership and
commits to:
1. Measure and report to EPA on an annual basis the emissions performance of your company
using EPA's SmartWay tool. (Existing companies must report the 12 months of data for the prior
year ending December 31. Newly formed companies require a minimum of 3 months of
operational data.)
2. Have performance results posted on the EPA SmartWay website/database.
3. Agree to submit supporting documentation to EPA for any data used to complete this tool and
agree to EPA audit of this data upon request by EPA.
In return, EPA commits to:
1. Promote company participation in the Partnership by posting Partner names on the EPA SmartWay
website and in related educational, promotional, and media materials. EPA will obtain express
written consent from the Partner before using the Partner's name other than in the context of
increasing public awareness of its participation as described here.
2. Provide companies with industry-wide performance benchmark data as this data becomes available
to EPA.1
3. Assist Partners in achieving emission and fuel usage reduction goals (subject to Federal Government
Appropriations).
General Terms
1. If the Partner or EPA defaults upon this agreement at any point, the agreement shall be considered
null and void.
2. Either party can terminate the agreement at any time without prior notification or penalties or any
further obligation.
3. EPA agrees not to comment publicly regarding the withdrawal of specific partners.
4. EPA reserves the right to suspend or revoke partner status for any Partner that fails to accomplish
the specific actions to which it committed in the SmartWay Transport Partnership Agreement and
subsequent Agreements.
5. The Partner agrees that it will not claim or imply that its participation in the SmartWay Transport
Partnership constitutes EPA approval or endorsement of anything other than the Partner's
commitment to the program. The Partner will not make statements or imply that EPA endorses the
purchase or sale of the Partner's products and services or the views of the organization
6. Submittal of this SmartWay tool constitutes agreement to all terms in this Partnership Agreement.
No separate agreement need be submitted.
1 Individual corporate data will be treated as sensitive business information.
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WHAT SOFTWARE AND HARDWARE Is REQUIRED FOR COMPLETING THE SMARTWAY
SHIPPER PARTNER TOOL?
The Shipper Tool was designed in "Microsoft Excel Forms." Completing the Shipper Tool requires the
following software and hardware:
A 2003 or later version of Microsoft Excel
Excel security level set at Medium or lower
A PC running Windows XP or newer operating system, or a Mac that is running the
Windows XP operating system The tool does not currently work using the Mac
operating system
A minimum of 5 megabytes of free disk space. More disk space may be required based
on the number of companies you define in your tool
Adequate memory (RAM) to run Microsoft Office
A monitor resolution of at least 1,024 x 7682
Please check with the user speicifications for your computer, online support, or your company's IT
department to make sure your system is set up to use the Shipper Tool.
We encourage you to make sure that you virus software is up to date, and scan your PC before putting
data in the Shipper Tool.
2 The tool will also work at 800 x 600 resolution, but many of the screens will appear with scroll bars.
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Section 2 Overview of Shipper Data Collection Requirements
This section will describe the data required for completing the required sections of the Shipper Tool. The
Shipper Tool Data Entry and Troubleshooting Guide explains more about the structure of the tool and
the data entry process; this guide will focus primarily on the essentials for completing the tool.
Worksheets are provided in the Appendix of this guide, starting on page 16, to help you prepare your
data before entering it into the Shipper Tool. Copies of these worksheets are also available on the
SmartWay shipper webpage Visit http://www.epa.gov/smartwav/partnership/shippers.htm to download
additional copies of the worksheets.
ESTABLISHING YOUR DATA COLLECTION YEAR
Before beginning your data collection, identify the last calendar year for which you have full annual (12
months) data. This means that you have data from January of the calendar year through December of
the same year. If you are a new SmartWay partner and do not have a full year of operational data,
please collect o minimum of three months' data for input into the SmartWay tool. In your next update
year, you will be required to submit a full year's data.
SECTION 1: SPECIFY OFFICIAL PARTNER NAME
Your Partner Name is the official name that your customers would recognize for your company.
You must specify you company's official Partner Name, exactly as you want it to appear on the
SmartWay website.
For example, if you enter
ABC Company,
ABC Company, Inc., or
ABCCOMPANYLLC
your company will be listed exactly as you've entered above.
Therefore, it is important to pay special attention to proper capitalization, abbreviations, annotations,
and punctuation.
SECTION 2: ENTER COMPANY CONTACT INFORMATION
Worksheet #1 provided at http://www.epa.gov/smartway/partnership/shippers.htm can help you
prepare for filling out the Company Contact Information screen of the Shipper Tool.
The SmartWay tool asks for:
General company information (e.g., location, web address, etc.)
A primary contact for any questions about your company's participation and tool submissions
An executive contact for participation in awards and recognition events
Additional contacts (optional): Additional contacts may include anyone who is not the primary
contact but may be involved with SmartWay (e.g., press/media contact, fleet manager, etc.).
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SmartWay recommends developing an internal succession plan to make sure that your Shipper Tool
submission schedule is maintained. This protects you in the event that a primary contact is reassigned,
or leaves the company).
SECTION 3: DEFINE YOUR SHIPPER COMPANIES
The Shipper Tool tracks shipping operations at the company level.
Most partners should create one company, i.e. one line.
However, if you have multiple subsidiary companies all with separate corporate identities and
transportation systems, you may want to create multiple company records in the tool and characterize
their carrier operations individually.
Note that you will also have the option of further refining your transportation activity for each copy by
internally tracking different business units, inbound/outbound/internal freight, and domestic versus
international freight within the company's carrier data identification; therefore, there is no need to list
different internal divisions, product lines, etc. as separate companies.
NOTE: Your Company Names will NOT appear on the SmartWay website, only your Partner Name. If
you wish to have your companies appear separately on the SmartWay website, please submit
separate tools for each company to EPA.
Worksheet #2 provided at http://www.epa.gov/smartwav/partnership/shippers.htm can help you
\ prepare for filling out the Characterize Your Companies sections in the Shipper Tool.
/»_3 You may wish to print multiple copies of Worksheet #2 if you have multiple companies.
Data Requirements for "Company Characterization" Screen
For each shipper company, you will need to specify:
Company Name(s): Name your companies, beginning with your partner name followed by the
specific company name.
NAICS Code(s): NAICS, or North American Industry Classification System codes, are the Federal
standard for classifying businesses by activity type. NAICS codes can be up to six digits in length.
Use the NAICS code(s) that most appropriately describes your company. Note: some large
companies with multiple operations may only use two or three digit NAICS codes; in this case,
you do not have to enter the full six digits.
Detailed information can be found at http://www.census.gov/eos/www/naics/.
Company Contact: This contact should be one of the contacts you already identified in the
Company Information section as the contact for each company. You can go back and add a
contact in this section at a later date if necessary.
SECTION 4: DOWNLOAD THE LATEST CARRIER DATA FILE
You will need to download the latest carrier data file before you can complete your company
information screens. Click the "Download Latest SmartWay Carrier Data File" button.
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Click the "Download Latest SmartWay Carrier Data File" button to download the latest carrier
information from the SmartWay website.
SECTION 5: ENTER DATA FOR EACH OF YOUR COMPANIES
You will enter separate carrier data for EACH company you identified in the previous step.
Data Requirements for "Input Carriers" Screens
Worksheet #3A provided at http://www.epa.gov/smartwav/partnership/shippers.htm can help you
prepare for filling out the Input Carriers section in the Shipper Tool (make one copy for each company).
You will need to identify the carriers associated with each shipper company.
There are two ways to identify your carriers:
1. If you have a large number of carriers you may wish to develop your carrier details separately
and upload your data in a single file using the Outside Data Import method.
2. If your company has a limited number of carriers, you may choose to specify your carriers one at
a time using the Manual Entry method.
These two methods are described in detail in the Shipper Tool Data Entry and Troubleshooting Guide.
The following describes the data entry requirements for the Manual Entry method specifically.
To begin, you will need to identify your SmartWay Partners using the Manual Input SmartWay Carriers
screen. The screen helps you find and select your carriers by allowing you to filter the complete list using
carrier names, carrier modes, bin categories, SCACs and MCN numbers.
Once you select your SmartWay Carriers, any remaining carriers on your list must be identified as non-
SmartWay.
If one or more carriers used by your company are not SmartWay Partners, you should specify the given
modes on the Manual Input Non-SmartWay Carriers screen - for example, Non-SmartWay Truck Carrier
or Non-SmartWay Multi-modal Carrier. If you have any non-SmartWay carriers in your list, then you
must also specify the number of non-SmartWay carriers utilized, but only include carriers used during
the reporting year.
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You may also specify supplemental information to help you further characterize your carrier use. For
example, you can designate certain carriers used for domestic or international routes. The optional
"tags" may be applied to any carrier and include the following:
Business Unit Identifier
ID Code
Inbound/Outbound/lnternal
Domestic/International
Internal Shipper Segment 1
Internal Shipper Segment 2
Please note that the use of the above carrier tag information is optional and is only provided to facilitate
characterization of your carriers.
Data Requirements for "Activity Data" Screen
j\ Worksheet #3B provided at http://www.epa.gov/smartwav/partnership/shippers.htm can help you
3 prepare for filling out the Activity Data section in the Shipper Tool (make one copy for each company).
NOTE: If you are not providing miles and/or ton-mile activity data for your carriers, skip to Data
Requirements for"% SmartWay" Screen below.
First provide detailed text describing the Data Source(s) used to estimate your mileage and ton-mile
data for your carriers. Be sure to indicate how you calculated the values, and where this data was
obtained.
Next, specify a Data Availability option for each carrier. There are seven Data Availability options:
1. Enter ton-miles and miles
2. Enter ton-miles and average payload
3. Enter ton-miles, average density, and average load percentage
4. Enter ton-miles only
5. Enter miles and average payload
6. Enter miles, average density, and average load percentage
7. Enter miles only
These options are described in further detail in the Shipper Tool Data Entry and Troubleshooting Guide
and are explained within the tool.
You should use the option for which you have the most reliable data:
If you have reliable data for both ton-miles and miles, you should select Option 1.
If you don't have reliable miles data, but do have reliable ton-mile data, select from options 2, 3,
and 4.
If you don't have reliable ton-miles data, but do have reliable miles data, select from options 5,
6, and 7.
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Choose the method that uses the most accurate data at your disposal for each carrier. In this way the
tool will utilize the most accurate data available for the ton-mile and mile comparison metrics as well as
for the emissions footprint calculations.
If you have selected Data Availability Option 1, you must choose your preferred metric (Inventory
Calculation Metric) for calculating mass emissions for each of your carriers. Options include:
grams per (truck) mile;
grams per railcar-mile, and;
grams per ton-mile (all modes).
You may select grams/ton-mile for estimating mass emissions for rail, less-than-truckload, package
delivery, and heavier truck freight, while grams/mile metrics should generally be used for lighter-weight
truck freight.
After specifying the Inventory Calculation Metric, record the total Ton-Miles and/or Total Miles data or
other required data for each carrier.
If the carrier mode is rail, record total railcar-miles, otherwise specify total truckload-miles. Enter the
data to the nearest whole number.
IMPORTANT: Correctly calculating Ton-Miles is critically important for the accurate
determination of your carbon footprint.
You can calculate your company's ton-miles as follows:
Enter the ton-miles hauled per year attributable to each carrier. A ton-mile is one ton moving one
mile. DO NOT ESTIMATE TON-MILES BY SIMPLY MULTIPLYING TOTAL MILES BY TOTAL TONS - this
calculation effectively assumes your entire tonnage is transported on EACH AND EVERY truck, and will
clearly overstate your ton-miles.
There are two ways to calculate ton-miles:
1. Companies can determine their average payload per carrier, multiply the average payload by
the total miles per carrier, and sum the results for all carriers for the reporting year; or
(total miles per carrier x total tons per carrier)
2. Set Ton-miles per carrier =
total # of trips per carrier
To check your estimate, divide ton-miles by miles. The result is your fleet-average payload. If this
number is not reasonable, please check your calculations.
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Data Requirements for "% SmartWay" Screen
Worksheet #3C provided at http://www.epa.gov/smartwav/partnership/shippers.htm can help you
prepare for filling out the % SmartWay section in the Shipper Tool (make one copy for each company).
The % SmartWay screen calculates your % SmartWay Value, reflecting the fraction of miles, ton-miles,
or total emissions attributable to SmartWay carrier partners.
The % SmartWay Value is used to determine logo eligibility in the SmartWay program. Shippers who
move the required percentage of freight on SmartWay carriers are eligible to use and display the
SmartWay logo.
Carriers identified using the Input Carriers screens are automatically carried over to this screen. In
addition, if the Activity Data screen has been completed, the fractional mileage, ton-mile, and CO2
amounts attributable to each carrier are also shown on this screen, and may be used as weighting
factors across your carriers to calculate your % SmartWay Value.
If you do not have mileage or ton-mileage-related data for all carriers used for your company, you may
select other weighting factors for calculating your % SmartWay Value, including the percentage of total
payments, the fraction of total weight or total packages, or an alternative "custom" factor, across the
different carriers.
Optional Analysis Screens
The Shipper tool provides two optional screens to help you calculate the emissions savings impacts for a
range of activities and best practices which are known to impact the emission footprint of the
transportation supply chain. These screens are covered in detail in the Shipper Tool Data Entry and
Troubleshooting Guide.
Next Steps
Your next step is to download the tool and begin completing your Shipper Tool submission.
Please visit http://www.epa.gov/smartway/partnership/shippers.htm for additional resources, including
data collection worksheets, video tutorials, and the Shipper Tool Data Entry and Troubleshooting Guide
for step-by-step guidance through every section of the Shipper Tool.
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Appendix: Worksheets for Data Collection
List of Worksheets
#1: Company Contact Worksheet 17
#2: Shipper Company Characterization Worksheet 18
#3A: Select Carriers Worksheet 19
#3B: Activity Data Worksheet 20
#3C: %SmartWay Worksheet 26
#4A: Shipper Strategies Worksheet 27
#4B: Modal Shift Worksheet 29
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Worksheet #1: Company Contact Information
#1. Enter your Contact Information:
General Company Contact Information
Company Name
Headquarters
Mailing Address
City
Main Phone
Number
Toll-free
Number
State/Province
Cell
number
Zip Country
Web
Address
Primary Contact Information
Primary Contact Name
Primary Contact Mailing
Address
City
Primary Contact Phone
Number
State/Province
email
Address
Zip Country
Executive Contact Information
Executive Contact Name
Executive Contact
Mailing Address
City
Executive Contact
Phone Number
State/Province
email
Address
Zip Country
Other Contact Information
Executive Contact Name
Executive Contact Mailing
Address
City
Executive Contact Phone
Number
Contact's role in program
State/Province Zip Country
email
Address
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Worksheet #2: Shipper Company Characterization
Complete this worksheet for each shipper company you will be submitting in the Shipper Partner
FLEET tool.
#2: Define your Shipper Companies
Company Name (partner name followed by specific company name)
NAICS:
Fleet Contact:
Company Name (partner name followed by specific company name)
NAICS:
Fleet Contact:
Company Name (partner name followed by specific company name)
NAICS:
Fleet Contact:
Company Name (partner name followed by specific company name)
NAICS:
Fleet Contact:
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Worksheet #3A: Select Carrier(s) (page 1 of 2)
Complete the following for each shipper company you will be submitting in the Shipper Partner FLEET
tool. Make multiple copies of the table below to enter all carriers used by the company if needed.
#3A: Identify your Shipper Carriers
Shipper Company Name
Total number of Non-SmartWay carriers used during current reporting year
Non-SmartWay Carrier modes (circle all that apply)
Truck Logistics Rail Multi-modal
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Worksheet #3A: Select Carrier(s) (page 2 of 2)
List SmartWay Carriers
Carrier Name*
ModeA
Bin
Category**
SCAC
MCN
Business
Unit
Identifier
ID
Code
Inbound/
Outbound/
Internal
Domestic/
International
Internal
Shipper
Segments
* Exactly as it appears in SmartWay Carrier
data file
A Truck, Rail, Logistics, Multi-modal
** Truck bin categories include: TL Dry Van; LTL Dry Van; Refrigerated; Flatbed; Tanker; Dray; Package; Specialized; Mixed
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Worksheet #3B: Activity Data (page 1 of 5)
Complete the following for each shipper company you will be submitting in the Shipper Partner FLEET
tool. Make multiple copies of the tables if needed to enter all carriers used by the company.
#3B: Enter Activity Data
Shipper Company Name:
Provide Data Source Description:
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Worksheet #3B: Enter Activity Data (page 2 of 5)
Data Availability Option, Inventory Calculation Metric, Miles, Ton-Miles, and Average Payload
Carrier Name
Data
Availability
Option (1-7)*
Inventory
Calculation
MetricA
Ton-milesAA
Miles
Average
Payload**
* Options include
1 = I know both Ton-miles and Total Miles.
2 = I know Ton-miles and Average Payload.
3 = I know Ton-miles and have general information about number of loads and cargo density.
4 = I know Ton-miles only.
5 = I know Total miles and Average Payload.
6 = I know Total Miles and have general information about number of loads and cargo density.
7 = I know Total Miles only.
A g/ton-mile; g/mile; g/railcar mile
** For Options 2 and 5 only
AA A "ton-mile" is one ton moving one mile - DO NOT MULTIPLY TOTAL TONS BY TOTAL MILES.
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Worksheet #3B: Enter Activity Data (page 3 of 5)
Complete the following for each truck carrier used by the shipper company. Only required for Data
Availability Options 3 and 6.
Make multiple copies of the tables as needed to enter all carriers by the company in the reporting
year.
Commodity Distribution (for Average Density Calculator)
Carrier Fleet Name:
Truck Carrier Commodity Distribution
Commodity
Group
1
2
3
4
5
6
7
8
Description
Pharmaceutical products
Electronic and electrical equipment; furniture,
mattresses, lamps, etc; machinery; mail and
courier parcels; misc. manufactured products;
mixed freight; non-powered tools; plastic and
rubber; powered tools; precision instruments and
apparatus; printed products; vehicles, including
parts.
Alcoholic beverages; all other agricultural
products; all other prepared foodstuff; all other
transportation equipment; articles of base metal;
bakery and milled grains; base metal - finished or
semi-finished; live animals and fish; meat, seafood
and their preparation; paper and paperboard
articles; pulp, newsprint, paper or paperboard;
recyclable products; textile, leather, and related
products; tobacco products; wood products.
All other waste and scrap; animal feed or products
of animal origin; hazardous waste; misc/other;
monumental or building stones; non-metallic
mineral products.
All other chemical products; all other coal and
refined petroleum; base chemicals; crude
petroleum; fertilizers and fertilizer materials.
All other non-metallic minerals; cereal grains; logs
and other wood in rough; metallic ores and
concentrates; natural sand.
Coal; fuel oils; gasoline and aviation turbine.
Gravel and crushed stones
Avg Ibs/cu
ft
7.8
9.3
11.3
13.2
14.1
16.3
17.2
18.3
% of Carrier
Freight*
mileage basis - must sum to 100
Shipper Tool: Quick Start Guide 23
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Worksheet #3B: Enter Activity Data (page 4 of 5)
Complete the following for each rail/intermodal carrier used by the shipper company. Only required
for Data Availability Options 3 and 6.
Make multiple copies of the table as needed to enter all carriers used by the company in the reporting
year.
Commodity Distribution (for Average Density Calculator)
Carrier Fleet Name:
Rail Carrier Commodity Distribution
Commodity
Group
1
2
3
4
5
6
7
Description
Electrical equipment; furniture; live animals and
fish; textiles and leather; vehicles.
Mixed freight
Machinery; tobacco products; transportation
equipment
Logs and rough wood; meat, fish, seafood; misc.
manufacturing; paper products; products of
petroleum
Alcoholic beverages; animal feed; fabricated
base metals; fats and oils; fuel oils; gasoline and
fuel; milled grain products; other agricultural
products; pulp and paper; waste and scrap;
wood products
Base metal; basic chemicals; building stone;
cereal grains; chemical products; fertilizers;
gravel and crushed stone; metallic ores; natural
sands; non-metallic minerals; plastics and
rubber
Coal
Avg Ibs/cu
ft
7.7
16.1
22.6
34.6
42.0
48.3
54.3
%of
Carrier
Freight*
mileage basis - must sum to 100
SmartWay Shipper Tool: Quick Start Guide | 24
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Worksheet #3B: Enter Activity Data (page 5 of 5)
Complete the following for each carrier used by the shipper company. Only required for Data
Availability Options 2 and 5.
Make multiple copies of the table as needed to enter all carriers used by the company in the reporting
year.
Load Distribution (for Average Load Calculator)
Carrier Fleet Name:
Carrier Load Distribution
Load
Fraction*
1/10
2/10
3/10
4/10
5/10
6/10
7/10
8/10
9/10
Full
# Loads/yr
* Truckload or railcar-load, depending on mode
SmartWay Shipper Tool: Quick Start Guide | 25
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Worksheet #3C: Enter % SmartWay Allocation Data
Make multiple copies of this worksheet as needed to enter all carriers used by the company in the
reporting year.
Shipper Company Name:
For each company, select the basis for allocating your % SmartWay Value across your carriers (circle
one).
Ton-Miles Miles
CO2 % Spent % Weight % Packages Custom Metric
Describe Custom Metric (if applicable):
Enter % allocation factors for each carrier. Totals must sum to 100.
Carrier Name
% Allocation
SmartWay Shipper Tool: Quick Start Guide | 26
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Worksheet #4A: Enter Shipper Strategies Data
Make multiple copies of this worksheet as needed to enter all shipper strategies used by the
company.
Shipper Company Name:
Provide Name of Shipper Strategy
Select Activity Category (mark one):
Miles Removed from the System
o Distribution center
relocation
o Retail sales relocation
o Routing optimization
o Cube optimization
o Larger vehicles and/or
trailers
Weight Removed from System
o Product weight reduction
o Package weight reduction
o Vehicle weight reduction
SmartWay Shipper Tool: Quick Start Guide | 27
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Specify Percent Improvement:
Mode
Truck
Rail
Logistics
Multi-modal
%
Improvement
Describe Data Source/Methodology for % Improvement estimate(s):
Shipper Tool: Quick Start Guide 28
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Worksheet #4B: Enter Modal Shift Data
Make multiple copies of this worksheet as needed to enter all modal shifts used by the company.
Shipper Company Name:
Select "From" Mode (circle one):
Truck Rail Logistics Multi-modal
Select "To" Mode (circle one):
Truck Rail Logistics Multi-modal Air Marine-barge Marine-OGV
Select Emission Factor Source - "From" Mode (circle one):
Shipper Average Modal (industry) Average User Input
Select Emission Factor Source - "To" Mode (circle one):
Shipper Average Modal (industry) Average User Input
Select Activity Units (circle one): Miles Ton-Miles
Specify Activity Amount- "From" Mode:
Specify Activity Amount - "To" Mode:
Shipper Partner Tool Users Guide Part 1 | P. 29
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