4>EPA United States Environmental Protection Agency FINAL FY2014 OFFICE OF CHEMICAL SAFETY AND POLLUTION PREVENTION NATIONAL PROGRAM MANAGER GUIDANCE PUBLICATION NUMBER: 743R13001 ------- FINAL FY 2014 OCSPP NPM GUIDANCE TABLE OF CONTENTS I. AGENCY OVERVIEW TO THE FY 2014 NPM GUIDANCES 4 II. INTRODUCTION 4 III. OCSPP'S NATIONAL AREAS OF FOCUS FOR FY 2014 4 IV. NATIONAL AREAS OF FOCUS FOR THE OFFICE OF PESTICIDE PROGRAMS 6 1. NATIONAL AREA OF FOCUS: SCHOOL INTEGRATED PEST MANAGEMENT (TPM) 6 2. NATIONAL AREA OF FOCUS: STRENGTHENING STATE/TRIBAL PARTNERSHIPS THROUGH CONTINUED EFFECTIVE MANAGEMENT OF GRANTS/ COOPERATIVE AGREEMENTS 7 3. NATIONAL AREA OF FOCUS: COORDINATING WITH STATE/TRIBAL PESTICIDE AGENCIES AND REGIONAL WATER PROGRAMS TO OBTAIN PESTICIDE WATER QUALITY MONITORING DATA _8 4. NATIONAL AREA OF FOCUS: REGION-SPECIFIC PESTICIDE PRIORITIES 10 V. NATIONAL AREAS OF FOCUS FOR THE OFFICE OF POLLUTION PREVENTION AND TOXICS 12 1. NATIONAL AREA OF FOCUS: LEAD RISK REDUCTION PROGRAM 12 2. NATIONAL AREA OF FOCUS: CHEMICAL RISK MANAGEMENT PROGRAM 16 3. NATIONAL AREA OF FOCUS: POLLUTION PREVENTION PROGRAM 19 VI. PROGRAM-SPECIFIC GUIDANCES FOR THE OFFICE OF PESTICIDES PROGRAMS 23 1. REGION-SPECIFIC PESTICIDE PRIORITY: PESTICIDE OCCUPATIONAL WORKER SAFETY 23 2. REGION-SPECIFIC PESTICIDE PRIORITY: PROMOTE STATE AND TRIBAL PESTICIDE PROGRAM COORDINATION AND COMMUNICATION 24 3. REGION-SPECIFIC PESTICIDE PRIORITY: BED BUG OUTREACH/ASSISTANCE 25 4. REGION-SPECIFIC PESTICIDE PRIORITY: ENDANGERED SPECIES PROTECTION 26 5. REGION-SPECIFIC PESTICIDE PRIORITY: POLLINATOR PROTECTION OUTREACH 27 6. REGION-SPECIFIC PESTICIDE PRIORITY: SPRAY DRIFT INCIDENT DATA 27 VII. PROGRAM-SPECIFIC GUIDANCE FOR THE OFFICE OF POLLUTION PREVENTION AND TOXICS 29 COMMUNITY ACTION FOR A RENEWED ENVIRONMENT (CARE) 29 Page 2 ------- FINAL FY 2014 OCSPP NPM GUIDANCE VII. APPENDIX A: NPM GUIDANCE MEASURES 30 VIII. APPENDIX B: EXPLANATION OF CHANGES BETWEEN FY 2013 AND FY 2014 33 IX. APPENDIX C: KEY PROGRAM CONTACTS 37 X. APPENDIX D: FY 2014 EXTERNAL COMMENTS AND RESPONSE TO COMMENTS SUMMARY TEMPLATE 38 Page3 ------- FINAL FY 2014 OCSPP NPM GUIDANCE I. AGENCY OVERVIEW TO THE FY 2014 NPM GUIDANCES The FY 2014 NPM Guidances provide a national framework for regional, state, and tribal implementation of EPA's FY 2014 Annual Plan and Budget and Strategic Plan1 to advance the Agency's mission. The Overview to the NPM Guidances communicates important agency-wide information and should be reviewed in conjunction with each of the Final FY 2014 NPM Guidances as well as other applicable requirements. The Overview also includes important background information and the eleven cross-program areas that are critical to effective implementation of EPA's environmental programs in FY 2014. Read the overview at http://www2.epa.gov/planandbudget/fy2014. II. INTRODUCTION The Office of Chemical Safety and Pollution Prevention (OCSPP) National Program Manager (NPM) Guidance for FY 2014 provides direction to the EPA regional offices with respect to the Chemical Safety (including Pesticides) and Pollution Prevention (P2) programs, incorporating input from states, tribes and other concerned stakeholders. The Guidance identifies OCSPP's FY 2014 program priorities for regional offices, summarizes the FY 2014 annual performance plans for each of the national programs managed by the Office of Pesticide Programs (OPP) and the Office of Pollution Prevention and Toxics (OPPT), details the specific contributions needed from the regional offices and identifies the commitments that will be used to hold regional offices accountable for contributing to those program's goals and objectives. More information on OCSPP can be found at http://www2.epa.gov/aboutepa/about-office-chemical-safety-and-pollution-prevention-ocspp. In addition to this guidance, OCSPP is developing a Climate Change Adaptation Implementation Plan in conjunction with other NPMs, which will be finalized in June 2013. In FY 2014, regional offices and HQ programs will implement specific priority actions, as appropriate, contained in the OCSPP Implementation Plan to more fully integrate climate change adaptation planning into its core programs. III. OCSPP'S NATIONAL AREAS OF FOCUS FOR FY 2014 Pesticides Office Programs Integrated Pest Management (IPM) in Schools. Increasing adoption of IPM practices in public schools grades K-12 and ultimately decreasing exposure of children to pests and pesticides. 1 The EPA Strategic Plan is currently being updated for FY 2014-2018 and will be available in February 2014 at the following website: http://www2.epa.gov/planandbudget/strategicplan. Page 4 ------- FINAL FY 2014 OCSPP NPM GUIDANCE Effective Management of State and Tribal Grants/Cooperative Agreements. Ensuring consistency implementing the FIFRA Grant Guidance, and providing effective oversight and support to our state and tribal partners so that agency resources are directed to areas where they are most needed and best support the goals of the National Pesticide Program. Coordinating with State/Tribal Pesticide Agencies and Regional Water Programs to Obtain Pesticide Water Quality Monitoring Data. Increasing coordination with state and tribal pesticide programs and the EPA regional water programs to obtain existing water monitoring data for consideration in pesticide risk assessments. Region-Specific Pesticide Priorities. Providing opportunities to select national pesticides priority areas which best address the needs of individual states and tribes and have the greatest potential pesticide risk reduction in their area of the country. Regional offices are to select two priority areas out of the following for special focus and will conduct at least one special project in each area selected (a total of two special projects): Worker Safety, Promotion of State and Tribal Pesticide Program Coordination and Communication, Bed Bug Outreach/As si stance. Endangered Species Protection, Pollinator Protection Outreach, and Spray Drift Incident Data. Pollution Prevention and Toxics Office Programs Lead Risk Reduction Program. Eliminating lead poisoning as a public health concern. Chemical Risk Management Program. Ensuring that no unreasonable risk is posed by chemicals introduced into U.S. commerce and eliminating or significantly reducing any unreasonable risk they may pose. Pollution Prevention Program. Fostering the development of P2 innovations and practices and promoting the adoption, use and market penetration of those innovations and practices. The EPA regional offices' annual program commitments and results are reported in the agency's accountability system, the Annual Commitment System (ACS). OCSPP's suite of ACS commitments is presented in Appendix A. The FY 2014 regional offices commitments in ACS will remain as draft until final performance agreements are reached in October 2013. Additional information is appended to this Guidance: Appendix B identifies the FY 2014 changes in OCSPP's regional offices priorities, strategies and measures since the release of FY 2013 NPM Guidance. Appendix C provides program contact information for OPP and OPPT. The agency's responses to public comments received in the draft version of this Guidance are listed in Appendix D to the Guidance. More information on the agency's NPM Guidance development process, public comment process, other NPM Guidances to the regional offices and the agency's official commenting template can be found on the EPA's planning and budgeting website at http://www2.epa.gov/planandbudget/fy2014. Additional information on the EPA performance measures, planning and budgeting can be found at http://www2.epa.gov/planandbudget. Page 5 ------- FINAL FY 2014 OCSPP NPM GUIDANCE IV. NATIONAL AREAS OF FOCUS FOR THE OFFICE OF PESTICIDE PROGRAMS 1. NATIONAL AREA OF FOCUS: SCHOOL INTEGRATED PEST MANAGEMENT (IPM) A. Description The EPA recognizes that pest control and pesticide use in areas where children are present poses special challenges and concerns. Additionally, our nation's children spend a considerable amount of their time in schools, as do teachers and school support staff. The National Center for Education Statistics estimates that in 2010, nearly 50 million students attended public elementary and secondary schools, with enrollment rates steadily increasing every year. With this in mind, the agency is pursuing a program to encourage school officials to adopt integrated pest management (IPM) practices as a means to reduce exposure to, and risk from pests and pesticides in schools and on school grounds. The initial focus of this program is public schools at the elementary through secondary levels (grades K-12). The goal of this activity is to decrease exposure of children in public schools (grades K-12) to pests and pesticides through increased adoption of verifiable and ongoing IPM programs. More information can be found at http://www.epa.gov/pesticides/ipm/. Activities to support School IPM support Goal 4 of the agency's Strategic Plan by protecting human health from pesticide risk. This activity also supports the agency's children's health goals. See the approaches and regional roles and responsibilities listed in the agency's "Strategic and Implementation Plans for School Integrated Pest Management: Federal Fiscal Years 2012-2014 (Sept. 6, 2012)," found at http://www.epa.gov/pestwise/ipminschools/strategicplan.pdf. B. Regional Activities The EPA will generally focus resources on "wholesale" approaches designed to provide information and create a demand for school IPM as efficiently as possible (e.g., coordinating with other agency school programs, focusing outreach efforts to large groups and organizations and trying to impact the largest number of school children in the shortest amount of time with the least investment of time/resources). Regional offices may also pursue "retail" approaches (direct technical assistance to schools) to a small degree in order to maintain technical expertise and contact with school IPM implementation issues. C. Measure (ACS Code: IPM2) Number of activities conducted, consistent with the EPA's "Strategic and Implementation Plan for School Integrated Pest Management," to provide outreach, education, and/or assistance to public schools at the kindergarten through high school levels to adopt verifiable and sustainable IPM practices. This measure is a non-commitment measure for FY 2014. Page 6 ------- FINAL FY 2014 OCSPP NPM GUIDANCE Regional offices must provide a brief description and the number of each type of activity that were conducted in their region in the comment field during mid- and end-of-year ACS reporting. Activities are defined as substantial increments of work with one or more internal or external stakeholder(s) or development of program capacity such as databases or educational resources to advance IPM in schools. In order to keep a wide range of activities somewhat comparable, each reported activity should generally include 1) preparation, 2) substantive participation and 3) follow- up actions, as needed. 2. NATIONAL AREA OF FOCUS: STRENGTHENING STATE/TRIBAL PARTNERSHIPS THROUGH CONTINUED EFFECTIVE MANAGEMENT OF GRANTS/ COOPERATIVE AGREEMENTS A. Description The National Pesticide Program depends on cooperative agreements with states and tribes to implement many of the requirements of Federal Insecticide, Fungicide, and Rodenticide Act Cooperative Agreement (FIFRA) and to help ensure our regulatory decisions and programs achieve intended protections. OPP, OECA and the EPA Regions all have an important role in effective management of these grants and cooperative agreements. Regional offices are responsible for negotiating, implementing and managing state and tribal cooperative agreements and grants consistent with the joint OPP/OECA FIFRA Grant Guidance. EPA grants provide resources to carry out many of the activities required in the FIFRA Cooperative Agreements. Regional offices provide oversight to grantees to assure resources are directed to areas where they are most needed, that grantees conduct meaningful work in priority areas and that grantees meet their grant and cooperative agreement responsibilities. The regional offices, with the support of OPP and OECA, are also expected to provide technical and program support to the grantees to help them be successful in meeting their grant commitments. Regional offices are uniquely positioned to provide this oversight and support given their proximity and working relationships with states and tribes. More information on the Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA) State and Tribal Assistance Grant (STAG) Program can be found at http://epa.gov/compliance/state/grants/fifra.html. B. Regional Activities Negotiating state and tribal cooperative agreements and workplans consistent with the FIFRA Grant Guidance. Issuing grant funds to states and tribes in a timely manner once they become available and/or consistent with the start of the cooperative agreement funding period (unless another timeframe is negotiated with the grantee). Ensuring end-of-year reporting consistent with the mechanisms, quality and timeframes listed in the FIFRA Grant Guidance. Fostering prompt and accurate communication of EPA Pesticide Program regulations, policies and guidance to grantees. Page 7 ------- FINAL FY 2014 OCSPP NPM GUIDANCE Providing effective technical assistance and policy support for the grantees on national pesticide priorities listed in the FIFRA Grant Guidance (e.g., evaluation and management of pesticides in water, endangered species protection, implementation of container/containment requirements, worker safety). C. Measure (ACS Code: CORE) Percent of overall required pesticide program cooperative agreement activities that are included in grantee workplans and completed consistent with the pesticide program portion of the FIFRA Grant Guidance. Commitment target is 100%. (Percent of pesticide program required activities completed by grantee as compared to the total required by pesticide program portion of the FIFRA Grant Guidance.) This measure is intended to show that regional offices included required pesticide program activities in grantee workplans and conducted the oversight and technical support needed to help grantees successfully complete those activities. This measure focuses on activities required by the FIFRA Grant Guidance because it is those activities that are considered essential to maintaining a baseline operation of a program area, achieving environmental results and helping support national performance measures (including providing data related to those measures). While those activities designated as required in the FIFRA Grant Guidance must appear in cooperative agreements, the level of effort and resources devoted may be negotiated depending on specific needs and priorities of states and tribes. Since end-of-year reports for these cooperative agreements are not due to OPP from the regional offices until February 28, 2015, data for this ACS measure will not be available at the end of the fiscal year for reporting into ACS. When regional offices report their ACS measures at the end of the fiscal year, they may indicate in the comment field for this measure that this data will not be available until February/March and will be reported at that time. This measure also recognizes there may be legitimate unanticipated reasons, such as unexpected loss of staff or technical expertise or unforeseen emergencies, which may prevent grantees from completing core workplan requirements. Under these circumstances, regional offices may agree to temporarily modify required activities originally included in the workplan. Required activities modified or not completed due to legitimate unanticipated reasons can be removed from the total required if a reasonable rationale is documented (e.g., unexpected loss of staff or unplanned crises during the project period). 3. NATIONAL AREA OF FOCUS: COORDINATING WITH STATE/TRIBAL PESTICIDE AGENCIES AND REGIONAL WATER PROGRAMS TO OBTAIN PESTICIDE WATER QUALITY MONITORING DATA A. Description PageS ------- FINAL FY 2014 OCSPP NPM GUIDANCE An important goal of the pesticide registration review process is to resolve water quality issues related to the use of pesticides and to reduce the potential for future issues to arise. Easy access to and consideration of existing water monitoring data can help OPP characterize pesticide exposures to water resources, design effective risk mitigation and evaluate whether risk mitigation has been achieved. Effectively addressing pesticide water quality concerns through the pesticide registration review process reduces the need for the other EPA programs and state/tribal pesticide and water programs to use their limited resources to address pesticide impaired waters under the Clean Water Act (CWA), and more efficiently protect human health and the environment from pesticide risks. Regional pesticide offices can help OPP locate and collect existing water monitoring data for pesticides that are undergoing Registration Review by coordinating with state/tribal pesticide agencies and the regional water program offices to obtain water monitoring data that is not already available in the agency's STORET (short for STOrage and RETrieval) Data Warehouse, Pesticide of Interest Tracking System (POINTS), or other data sources readily accessible to OPP. Activities to support this priority help support Goal 4 of the agency's Strategic Plan by protecting human health and the environment from pesticide risk, and also support the goal of reducing the concentration of pesticides in urban and agricultural watersheds. B. Regional Activities For registration review cases identified by OPP, routinely coordinate with state and tribal pesticide agencies, the EPA regional water offices, or other EPA regional media programs (e.g., Great Lakes and Chesapeake Bay) to locate water monitoring data that are not already available in the agency's STORET data warehouse or otherwise available to OPP. Any data obtained through this process will be submitted to OPP staff. Work with state and tribal pesticide agencies, the EPA regional water offices, or other EPA regional media programs (e.g., Great Lakes and Chesapeake Bay) to locate water monitoring data sources that contain data not already entered into the agency's STORET data warehouse or otherwise available to OPP. If these data sources are located, regional offices will help make those sources available to OPP. Consider establishing relationships with state, tribal and local agencies, water monitoring organizations and other stakeholder groups within the region to stay abreast of new water monitoring data sources. Regional offices, states and tribes with available data for submission for specific active ingredients can consult the Water Quality Data Submissions: OPP Standard Operating Procedures at http://www.epa.gov/oppsrrdl/registration review/water quality sop.htm for guidance. C. Measure No ACS measures are proposed to be associated with this area of focus for FY 2014. Page 9 ------- FINAL FY 2014 OCSPP NPM GUIDANCE 4. NATIONAL AREA OF FOCUS: REGION-SPECIFIC PESTICIDE PRIORITIES A. Description Regional offices are to select two priority areas out of the Region-Specific Pesticide Priority list provided below for special focus and will conduct at least one special project in each area selected (a total of two special projects). Regional offices must ensure that they propose substantive projects for each priority area selected. Each of these Region-Specific Pesticide Priority areas: 1) supports one or more of the agency's Strategic Plan goals and strategies, 2) are priorities for the National Pesticide Program, 3) have significant headquarters resource investment, and 4) have a clear potential for regional office involvement. However, we also recognize that the relative priority of each of these program areas will vary across the country. Therefore, this national focus area enables regional offices to select priority areas which best address the needs of their states, tribes and vulnerable populations, and will likely result in the greatest reduction of potential pesticide risk in their area of the country. It is important to note that while each regional office is not required to conduct a project in each program area, regional activities will likely still be needed in program areas not selected in order to oversee and support cooperative agreements, FIFRA Grant Guidance, statutory and regulatory requirements, or respond to public inquiries. In addition, there will also be work to support other Pesticide Program areas and issues, such as the Antimicrobial Testing Program (ATP), container/containment rule implementation and implementation of the new soil fumigation requirements; however, the level of effort associated with program related work in these areas (e.g., technical assistance and outreach) will be more routine in nature or may be more related to enforcement activities covered in the OECA NPM Guidance. Region-Specific Pesticide Priority areas to choose from are: (l)Pesticide Occupational Worker Safety; (2)Promote State and Tribal Pesticide Program Coordination and Communication; (3)Bed Bug Outreach/Assistance; (4)Endangered Species Protection; (5)Pollinator Protection Outreach; and (6)Spray Drift Incident Data. Details of these Region-Specific Pesticide Priority areas can be found in the Program-Specific Guidance in the Section IV of this Guidance. The following should be considered to assure robust and substantive special projects for the two program areas selected: Each regional office must conduct projects in at least two of the Region-Specific Pesticide Priority areas. Page 10 ------- FINAL FY 2014 OCSPP NPM GUIDANCE Projects must be designed to enhance the stated goals of the program area selected by the regional office and show meaningful results. Projects may entail outreach, education, training, stakeholder coordination, program evaluation, state or tribal program capacity building and support, or other similar project/initiatives that may lead to program improvement. Proposals for projects should include a clear statement of what work will be done, what the project hopes to accomplish and how the project will support the goals of the program areas. Regional offices are encouraged to set ambitious goals that result in true protections. To help ensure robust projects, OPP and the regional offices will review and discuss proposed projects prior to initiating work. Projects may be designed to be completed in one to three years. Multi-year projects should have measurable milestones for each year of the project. Regions that are completing a multi-year NPM project from a previous fiscal year may count that project as one of their two NPM projects in FY 2014 even if the program area is no longer a priority in FY 2014. Projects (or one phase of a multi-year project) must be completed by the end of the fiscal year. Regional offices must submit project reports to OPP within 30 days of the end of the federal fiscal year. The results of each project will be reviewed by OPP and regional offices at the end of the fiscal year and discussed on a conference call or meeting so that innovations and lessons learned may be shared across the regional offices and pesticide program. Project results will be compiled for National Pesticide Program Accomplishments reports. B. Regional Activities Conduct two special projects to support two different Region-Specific Pesticide Priority areas. Projects should meet the guidelines described above to assure robust and substantive projects. C. Measure (ACS Code: RSP2) Number of region-specific projects or initiatives contributing to the implementation and enhancement of the region-specific pesticide program priority areas. Commitment target is two projects or initiatives (one from each Region-Specific Pesticide Priority area selected by the region). Regional offices should report their selection of program areas in the comment field for the ACS measure RSP2, entitled "Number of region-specific projects or initiatives contributing to the implementation and enhancement of the Region-Specific Pesticide Priority areas." Page 11 ------- FINAL FY 2014 OCSPP NPM GUIDANCE V. NATIONAL AREAS OF FOCUS FOR THE OFFICE OF POLLUTION PREVENTION AND TOXICS 1. NATIONAL AREA OF FOCUS: LEAD RISK REDUCTION PROGRAM A. Description Recent data show significant progress in the continuing effort to eliminate childhood lead poisoning as a public health concern. Results of recent studies, however, indicate adverse health effects to children at extremely low blood levels, below 10 micrograms per deciliter. In response to this new information and the fact that approximately 38 million homes in the U.S. still have lead-based paint, EPA is targeting reductions in the number of children with blood lead levels of 5 micrograms per deciliter or higher. Additionally, the Lead Program tracks the disparities in blood lead levels between low-income children and non-low-income children. The program uses a performance measure to track progress toward reducing the differential severity of childhood lead poisoning in vulnerable populations. The EPA's long-term goal, as reflected in the Fiscal Year 2011-2015 EPA Strategic Plan, is to close the gap between the geometric mean blood lead levels among low-income children versus non-low-income children, from a baseline percentage difference of 45.7 percent (1999-2002) to a difference of 20 percent by FY 2014. The Lead Risk Reduction Program, including its Categorical Grant component, contributes to the goal of eliminating childhood lead poisoning by: establishing standards governing lead hazard identification and abatement practices and maintaining a national pool of professionals trained and certified to implement those standards; providing information to housing occupants so they can make informed decisions and take actions about lead hazards in their homes; and, establishing and maintaining a national pool of certified firms and individuals who are trained to carry-out renovation, repair and painting projects while adhering to the lead-safe work practice standards and to minimize lead dust hazards created in the course of such projects. The Lead Risk Reduction Program is an important contributor to the agency's cross-cutting priorities to protect children's health, advance environmental justice and improve health on tribal lands. The Program's outcome measures described above compel us to focus our resources to the maximum extent practicable on eliminating childhood lead poisoning in the most vulnerable populations of children. Regional offices are directed to obligate 100% of FY 2014 and any prior years' unobligated Lead Categorical Grant funds by June 30, 2014. This accelerated time frame, agreed to at the October, 2012 OCSPP Regional Division Directors Meeting, will facilitate redirection of unobligated funds to ensure obligation by the end of the fiscal year. OCSPP recognizes that some aspects of the obligation process are beyond the direct control of regional office Lead program managers and staff; such issues can be addressed in explanations required to be provided for delayed obligations. More information can be found at http://www.epa.gov/lead. The Lead Risk Reduction Program's FY 2014 Activities and Performance Plan proposed in EPA's FY 2014 President's Budget can be found at http://www.epa.gov/planandbudget/. Page 12 ------- FINAL FY 2014 OCSPP NPM GUIDANCE B. Regional Activities Regional offices should fully implement the first seven Lead Program activities outlined below and may choose to implement one or more of the last six activities. All regional offices are required to inform OPPT's National Program Chemicals Division of their selections among these optional activities in conjunction with their entry of their initial ACS commitment bids. Consistent with the agency's initiatives on Environmental Justice (EJ), the selected proposed lead activities should also look for ways to address EJ concerns and incorporate community engagement where feasible. Regional offices should fully implement the Lead Program activities outlined below: Section 404(g) Grant Program Management: Regional offices should manage the 404(g) grant program in accordance with the annual Section 404(g) grant guidance document. Outreach for Lead Rules: Regional offices should provide outreach for Pre-Renovation Education Rule (406), the Lead Abatement Rule (402(a)), the Renovation, Repair and Painting Rule (402(c)) and, to a limited extent, the Disclosure Rule (1018). Renovation, Repair and Painting Rule (RRP) (402(c)) Implementation: Regional offices should assist in the implementation of the RRP Rule by accrediting qualified training providers and providing information and compliance assistance to the regulated community. Lead-based Paint Activities Rule (402(a)) (Abatement, Risk Assessment and Inspection) Implementation: Regional offices should assist in the implementation of the Lead-based Paint Activities (Abatement, Risk Assessment and Inspection) Rule by accrediting qualified training providers, certifying individuals and by providing information and compliance assistance to the regulated community. Encourage State and Tribal RRP Program Authorization: Regional offices should collaborate with their states and/or tribes to encourage them to become authorized to run the RRP Program. Regional offices should provide information regarding the benefits of the Program, identify roadblocks to RRP authorization, gain knowledge about the states or tribes' needs to run the program and identify potential solutions. Lead Program Coordination with OECA: Regional offices should coordinate implementation of the full suite of Lead Program regulations and activities as expressed in OECA's TSCA Compliance Monitoring Strategy including compliance assistance, monitoring and enforcement strategies that can be found at http://www.epa.gov/oecaerth/monitoring/programs/tsca/index.html.which can be found at http://www.epa.gov/oecaerth/monitoring/programs/tsca/index.html. Outreach to Renovators and Homeowners: Regional offices should provide information on the hazards of renovation activities in homes with lead-based paint. This outreach should stress the importance of using a EPA Lead-Safe Certified firm and the benefits of following lead safe work practices. Outreach should target homeowners and renters in areas with older housing, vulnerable populations and renovation firms. Page 13 ------- FINAL FY 2014 OCSPP NPM GUIDANCE Regional offices may also choose to implement one or more of the Lead Program activities below: Engagement with State/City Permitting and Licensing Officials: Regional offices could work with permitting and licensing offices to require that firms have shown proof of RRP certification prior to permits being issued. Because of the strong and direct connection between licensing and permitting offices and the construction industry, this is especially valuable in supporting implementation of the RRP Rule. Partner with Tribes: Regional offices could create opportunities for partnerships with their Tribes to address lead-based paint hazards and exposure reduction including Direct Implementation Tribal Cooperative Agreements (DITCAs) and Memoranda of Understandings. Regional offices could partner with Tribes to identify projects, DITCA-related activities or ongoing projects to reach the national goal of eliminating childhood lead poisonings. Partner with Child-focused Stakeholders to Educate about RRP: Regional offices could partner with federal, state and local organizations, child care providers and child-focused entities to develop outreach strategies that stress the importance of using an EPA Lead-Safe Certified firm and the benefits of following lead safe work practices. Outreach should target homeowners and renters in areas with older housing, vulnerable populations and renovation firms. These partnerships can also focus on increasing public awareness about preventing childhood lead poisoning, particularly among low-income and other vulnerable populations. Partner with Public Health Community to Educate about RRP: Regional offices could perform outreach to the public health community, including pediatric organizations, doctor offices, hospitals and other medical facilities to increase public awareness about the hazards and prevention of childhood lead poisoning. Regional offices could provide information on the importance of using an EPA Lead-Safe Certified firm. Partner with States for Lead Education and Outreach: Regional offices could partner with their states to conduct lead-based paint risk reduction education and outreach in areas with high concentrations of children with elevated blood levels. Collaborate with other Federal Agencies: Regional offices could create opportunities for partnerships with other Federal agencies and work with them to gain access or knowledge about activities other Federal agencies are conducting in tribal or EJ communities and reach the national goal of eliminating childhood lead poisonings. C. Measures (ACS Code: 13A) Annual percentage of viable lead-based paint abatement certification applications that require less than 20 days of EPA regional office effort to process (Direct Implementation). This measure directly supports the Government Performance and Results Act (GPRA) annual budget performance measure. Page 14 ------- FINAL FY 2014 OCSPP NPM GUIDANCE ACS measure 13A examines the efficiency of those regional offices as they process viable individual abatement certification applications for those regional offices that will be processing the certifications on behalf of all regional offices. In FY2014, the Federal Lead-based Paint Program (FLPP) database is expected to be amended to accommodate the change in certification processing and the delegation of authority is anticipated to be revised by the start of FY2014. Following these two changes, HQ will ensure that the regional offices that will not be processing abatement certifications will not have to report in ACS. If ACS changes are not approved, the regional offices that are not processing abatement certifications should report 100% and write the following statement in the comment field: "In FY2014, Region XX is processing the certifications for the regional office." If by FY2014, the changes in FLPP are not ready, then regional offices will continue to use the following procedures: ACS Measure 13A is calculated by using two timeframes. Timeframe 1 is the number of days elapsed from the "Sent to Regional Office" date (when the contractor sends the application to the regional office) to the "Regional Office Review" date (when the regional office enters its recommendation to approve/disapprove.) Timeframe 2 is the number of days from the "Approval or Disapproval Letter Generated" date entered by the regional office to the "Final Package Sent" date entered by the regional office. Timeframes 1 and 2 are added together to give the total processing time. The two timeframes do not include time from any other FLPP process and specifically exclude any time associated with fee confirmation. All of the dates discussed are only valid if recorded in FLPP, and the date recorded in FLPP is the date that these activities are checked off in the database. Example: If a final package is mailed to an applicant on September 1, and then two weeks later (on September 15) the regional office staff enters FLPP to update the database, and clicks the "Final Package Sent" button for that application, the September 15 date is entered into FLPP as the date the final package was sent (rather than the actual September 1 date). Please note, this cannot be overridden, so be certain to enter your progress on the day that you accomplish each action. (ACS Code: 13B) Annual percentage of viable lead-based paint abatement certification applications that require less than grantee state-established timeframes to process. ACS measure 13B examines the efficiency of authorized Grantee-States as they process viable abatement certification applications within the Grantee-State established timeframes. Each regional office should ensure that states can achieve the minimum planning target. The number agreed upon should be a reasonable determination that reflects the length of time that it takes the Grantee-State to process an application, as identified by the Grantee-State and represented to the public. The regional offices should use the ACS comment field to report the number of applications processed by Grantee-State, Grantee-State timeframes (number of days taken to process a viable application) for each shareholder (state or tribe) and the percentage of applications processed under Page 15 ------- FINAL FY 2014 OCSPP NPM GUIDANCE the Grantee-State established timeframe. The timeframe may vary by state, taking variables such as regulations and contractor processing time into account. (ACS Code: 14) Number of lead abatements performed by certified abatement contractors occurring in the region. ACS measure 14 is a non-commitment measure, which looks to measure the number of abatements that occur within each state. The measure will provide valuable information on the true impact of the abatement contractors certified by EPA and the authorized programs. Regional offices should only count the number of abatement notifications received in the fiscal year in order to accurately assess the number of abatement activities being done in the regional offices. (ACS Code: RRP2) Number of active lead-based paint renovation, repair and painting certification training providers accredited by the regional office. ACS measure RRP2 is a non-commitment measure, which captures the number of training providers for lead-based paint Renovation, Repair and Painting (RRP) Rule with active accreditations processed by the regional office. Regional offices should only count the RRP trainers where EPA runs the program; they should not count RRP trainers in states where there is a state authorized program. Regional offices should count the number of current accredited trainers whose accreditations were processed by that regional office by September 2014, the last working day of the fiscal year. This measure does not count the number of accredited training courses. It also does not measure the nation's capacity for training, but rather the workload of the regional offices in accrediting trainers. (ACS Code: TR-1) Number of tribal partnerships or projects addressing lead-based paint hazards and exposure reduction in the region. ACS measure TR-1 is a non-commitment measure which tracks the number of tribal partnerships or other projects addressing lead-based paint hazards and exposure reduction on tribal lands. Tribal partnerships are a subset of overall lead projects or partnerships. Examples of Tribal partnerships or projects include: Direct Implementation Tribal Cooperative Agreements (DITCAs), on-going projects, outreach, DITCA related activities, cooperative agreements, formal agreements, tribal grants, Memoranda of Understanding (MOUs), etc. 2. NATIONAL AREA OF FOCUS: CHEMICAL RISK MANAGEMENT PROGRAM A. Description The Chemical Risk Management (CRM) Program supports national efforts aimed at mitigating chemical risk and exposure through reductions in use and safe removal, disposal and containment of certain Page 16 ------- FINAL FY 2014 OCSPP NPM GUIDANCE prevalent, high-risk chemicals - known generally as legacy chemicals. Some of these chemicals were widely used in commerce and introduced into the environment before their risks were known. In FY 2014, the CRM Program will primarily focus on providing assistance to federal agencies, states, tribes, local governments, school systems and others with responsibility to ensure proper use of polychlorinated biphenyls (PCBs) and limiting exposures to PCBs, and secondarily, encouraging the use of alternatives to mercury-containing products. The Chemical Risk Management Program augments OCSPP's Chemical Risk Review and Reduction Program, which works to ensure the safety of: new chemical, by reviewing and acting on new chemical notices submitted by industry to ensure that no unreasonable risk is posed when those chemicals are introduced into U.S. commerce; and existing chemicals, by obtaining and making public needed data, assessing those data and taking regulatory and non-regulatory actions to eliminate or significantly reduce any unreasonable risk they may pose . Work related to the rulemaking to reassess the ongoing authorized uses of PCBs to determine whether certain use authorizations should be ended or phased out is being developed under the Chemical Risk Review and Reduction Program. The Chemical Risk Review and Reduction Program is not addressed in the NPM Guidance because no resources are allocated to regional offices under that program. The Chemical Risk Management Program's FY 2014 Activities and Performance Plan proposed in EPA's FY 2014 President's Budget can be found at http://www.epa.gov/planandbudget/. B. Regional Activities Regional offices should accomplish, or make substantial additional progress toward accomplishing, at least one of the proposed CRM Program activities identified below in the PCBs category, and are encouraged to also undertake work described under the Mercury category. In the event that the priority PCBs work is accomplished and regional offices do not elect to perform work related to mercury use reductions, regional offices may elect to address other chemicals of concern as well, where limited resources make this work possible, after consultation with OPPT. All regional offices are required to inform OPPT's National Program Chemicals Division (NPCD) of their selections among these activities in conjunction with their entry of their initial ACS Commitment bids. Many of these activities focus on school environments. As such, the CRM Program provides regional offices with significant opportunities to advance EPA's cross-cutting priorities to protect children's health, advance environmental justice, improve community health and improve health on Tribal lands. Polychlorinated Biphenyls (PCBs) Outreach Regarding PCBs in Fluorescent Light Ballasts: Regional offices could perform outreach to their State's Department of Education, school districts, schools and child care providers regarding PCBs in fluorescent light ballasts, caulk and/or paint. Outreach activities could include, but not be limited to letters, fact sheets, webinars, technical assistance to schools performing work, etc., and follow-up education. Page 17 ------- FINAL FY 2014 OCSPP NPM GUIDANCE Outreach and Assistance to Schools: Regional offices could continue to provide assistance and promote education and outreach efforts on PCBs in caulk and/or paint in schools and other buildings. Partner with Stakeholders for PCB Ballast Reduction: Regional offices could partner with their State's Departments of Education, Energy, Health and State-run Utilities to educate and identify stakeholder incentives (e.g., grants, loans, ESCOs, etc.) to help address the removal of PCB- containing fluorescent light ballasts in schools. A regional office could work with their State's Departments of Environment and Health to provide outreach and identify incentives to State's Departments of Education and interested districts and schools. Phase-out PCB Transformers: Regional offices could perform outreach work with PCB transformer owners (e.g., utilities, industrial facilities) to evaluate PCB transformer presence against the OPPT transformer database, identify pollution prevention and waste minimization opportunities, and discover utility incentives for transformer owners to take the transformers out of service and replace them with non-toxic transformers (vegetable oil or FR3TM fluid). Mercury Outreach to Reduce Mercury-containing Equipment in Industrial Facilities: Regional offices could work with their states to develop guidance and materials for outreach to industrial facilities to assist them with upgrades, removal, and/or proper disposal of mercury-containing equipment. The outreach and material development should be coordinated with CERCLA/Brownfields Assessments, RCRA site visits, or other EPA/state permitting practices as an implementation/engagement tool. Facilitate Mercury Reduction Project: Regional offices could facilitate or assist in the removal of mercury-containing equipment through support of and cooperation with various state and environmental non-government organization mercury reduction projects. C. Measures (ACS Code: TSCA1) Number of activities conducted to reduce or prevent exposure to chemicals of concern, with a focus on PCBs. Measure TSCA1 is a non-commitment measure in its second year and with newly identified activities with the intent of establishing a baseline to support future commitment development. The measure seeks to capture the number of activities undertaken by the regional offices to mitigate chemical risk and exposures to chemicals commonly known as legacy chemicals. Regional offices, in the ACS Comment Field, will name the specific subset and activities they conducted that contributes to this measure during the mid-year and end-of-year reporting, including annotation of all Tribal, EJ & Children's Health efforts. Each regional office should only count the number of activities that were conducted by that regional office in the fiscal year to accurately assess the number of activities being done in the regional offices. Page 18 ------- FINAL FY 2014 OCSPP NPM GUIDANCE 3. NATIONAL AREA OF FOCUS: POLLUTION PREVENTION PROGRAM A. Description The Pollution Prevention (P2) Program is one of the EPA's primary tools for advancing environmental stewardship by federal, state and tribal governments; businesses; communities and individuals. The P2 Program seeks to alleviate environmental problems by achieving significant reductions in the use of hazardous materials, energy and water; reductions in the generation of greenhouse gases; cost savings; and increases in the use of safer chemicals and products. This is accomplished by 1) fostering the development of P2 innovations; and 2) promoting the use, adoption and market penetration of these P2 innovations. Focusing efforts on environmental issues in specific sectors, geographic areas or for specific chemicals, the P2 Program accomplishes its mission by: encouraging cleaner production processes and technologies; promoting development and use of safer, "greener" materials and products; and supporting implementation of improved practices, such as conservation techniques and reuse and remanufacturing of hazardous secondary materials in lieu of their discard, including offsite reuse/remanufacturing under appropriate conditions. These efforts advance the agency's priorities to pursue sustainability, take action on climate change and reduce chemical risks. Specifically, regional offices should focus on: expanding the Economy, Energy and Environment (E3) program; promoting development and use of safer, "greener" materials, chemicals and products, including Design for the Environment (DfE) labeled products; and providing information, technical assistance and training to manufacturing and other sectors (such as the Pollution Prevention Resource Exchange (P2Rx) Centers' efforts to promote greener professional and collegiate level sports activities and to encourage more sustainable behavior by the sporting industry, its stakeholders, communities and sports fans). With respect to sustainability, OCSPP and Office of Solid Waste and Emergency Response (OSWER) will continue to pursue alignment in this work and other ongoing EPA sustainability approaches, and will maintain existing or adopt new ACS commitments as needed that will capture the progress achieved in those areas. The P2 Program is supported by Environmental Programs and Management (EPM) and State and Tribal Assistance Grants (STAG) resources in the EPA headquarters and the regional offices. Regional offices should ensure that businesses are the ultimate beneficiaries of P2 STAG grants. This restriction does not apply to EPM Source Reduction Assistance (SRA) grants. Regional offices are directed to make their best effort to obligate 100 percent of FY 2014 and any prior years' unobligated Pollution Prevention STAG Grant funds by June 30, 2014. This accelerated time frame, agreed to at the October 2012 OCSPP Regional Division Directors Meeting, will facilitate redirection of unobligated funds to ensure obligation by the end of the fiscal year. OCSPP recognizes that some aspects of the obligation process are beyond the direct control of regional office P2 program managers and staff; such issues can be addressed in required explanations for delayed obligations. Page 19 ------- FINAL FY 2014 OCSPP NPM GUIDANCE For more information about EPA's Pollution Prevention Program can be found at http://www.epa. gov/p2/. B. Regional Activities Regional offices should administer their activities in ways that contribute significantly to the agency achieving its P2 strategic targets. Foster the Development of P2 Innovations: Provide Technical Input on Green Products or Practices: Regional offices are encouraged to assist Headquarters in developing green standards or policies or safer/"greener" materials and products by providing technical input to federal, state and local level regulatory development work or by creating or providing technical input on green chemistry and engineering guidance for industry sectors. Provide Education and Outreach within Educational Systems to Foster Development of Green Products or Practices: Regional offices are encouraged to provide education and outreach within educational systems, including enhancing partnerships with universities/colleges to develop curricula for science, engineering, business, entrepreneurial and other programs to foster development of green products and practices. Source Reduction Assistance (SRA) grants and direct resources are the preferred mechanism for this approach. Promote the Use, Adoption and Market Penetration of P2 Innovations: Establish Economy, Energy and Environment (E3) Partnerships: Regional offices are encouraged to establish E3 partnership projects in conjunction with ongoing efforts involving the Departments of Agriculture, Commerce, Energy, and Labor, and the Small Business Administration in additional communities to promote sustainable manufacturing and/or agricultural practices and processes by leveraging and engaging with state, local, and federal partners and providing technical assistance. Provide Technical Assistance on Green Sports: Regional offices are encouraged to leverage resources, engage with partners, provide technical assistance and share information to promote greener professional and collegiate level sports activities and to encourage more sustainable behavior by the sporting industry, its stakeholders, communities and sports fans. Provide Technical Assistance for Manufacturing and Other Business Sectors: Regional offices are encouraged to provide technical assistance to manufacturing and other business sectors (meeting needs of their region/communities) to achieve reductions in hazardous materials, hazardous pollution, greenhouse gas emissions and water use. Promote Environmentally Preferable Practices in the Purchase, Use and Disposal of Electronics: Regional offices are asked to encourage federal agencies to purchase, use and dispose of electronic products in an environmentally responsible way. Integrate Sustainability: Regional offices are encouraged to integrate P2 aspects of sustainability into EPA and other federal programs. Page 20 ------- FINAL FY 2014 OCSPP NPM GUIDANCE Promote Safer, "Greener" Materials, Chemicals and Products: Regional offices are asked to help improve recognition and use of safer, "greener" materials, chemicals and products, including Design for the Environment (DfE) labeled products by working with key stakeholders (including industrial/institutional and consumer groups) to raise awareness of the benefits of safer chemical products, including how to write and use procurement standards that include chemical safety criteria and chemical disclosure. Promote Green Chemistry as aP2 Solution: Regional offices are asked to help enhance existing partnerships (public-public or public-private) to leverage existing P2 solutions identified through the Green Chemistry Presidential Challenge Program and the Green Engineering Program, including enhancing market opportunities for Green Chemistry as a P2 solution. Participate in and support National Pollution Prevention Information Exchange: Regional offices are encouraged to work closely with their Technical Assistance Providers and Pollution Prevention Resource Exchange Centers. C. Measures Regional offices should enter their measurement results in the P2 GrantsPlus database. Regional offices are encouraged, but not required, to use P2 Calculators - the Greenhouse Gas Reductions Calculator, the P2 Cost Savings Calculator and the Gallon-to-Pounds Conversion Calculator - in calculating measurement results. More information on these calculators and other information on P2 measurement can be found at http://www.epa.gov/p2/pubs/resources/measurement.html. (ACS Code: 262) Gallons of water reduced through pollution prevention. This measure directly supports the GPRA annual budget performance measure. ACS measure 262 is a commitment measure that counts the gallons of water reduced as a result of water conservation. The initial reduced use of water is what is counted. This can be accomplished through conservation and re-use of water. (ACS Code: 263) Business, institutional and government costs reduced through pollution prevention. This measure directly supports the GPRA annual budget performance measure. ACS measure 263 is a commitment measure that counts the amount of money saved from incorporating pollution prevention practices into the daily operations of government agencies, businesses and institutions. Under P2 STAG grants, only the cost savings to businesses can be counted. Regional offices should use the measurement methodology section of P2 GrantsPlus to state all known factors contributing to cost savings, whether they are factors captured in the Program's P2 Cost Savings Calculator or not. Page 21 ------- FINAL FY 2014 OCSPP NPM GUIDANCE (ACS Code: 264) Pounds of hazardous material reduced through pollution prevention. This measure directly supports the GPRA annual budget performance measure. ACS measure 264 is a commitment measure that counts the reduction of hazardous substances, pollutants, or contaminants released to air, water, land, incorporated into products or used in an industrial process. Hazardous is used in a broad sense to include federally or state regulated pollutants, including Clean Air Act criteria pollutants and Clean Water Act water quality criteria pollutants and conventional pollutants, but excludes items generally considered of low hazard and frequency recyclable or divertible, such as paper products, cans, iron and steel scrap and construction waste. The P2 Program considers the reuse of materials as source reduction when the materials still have value and have not been discarded. Reuse of hazardous materials allows for annual reporting of associated life-cycle benefits in reducing virgin hazardous material use and hazardous releases, greenhouse gas emissions, water use, and costs. Reducing nonhazardous materials at the source cannot serve as a primary purpose of a grant associated benefits. If use reduction, reuse or recycling of nonhazardous materials occurs as an ancillary activity under the grant, this does allow regional offices to report associated annual reductions in greenhouse gas emissions. These greenhouse gas emission reductions would otherwise go unreported and the "metric tons of carbon dioxide equivalent (MTCO2e) reduced or offset" measure is defined broadly and without hazardous material limitations. (ACS Code: 297) Metric tons of carbon dioxide equivalent (MTCO2e) reduced or offset through pollution prevention. This measure directly supports the GPRA annual budget performance measure. ACS measure 297 is a commitment measure that counts the metric tons of carbon dioxide equivalent (MTCO2e) reduced or offset. Page 22 ------- FINAL FY 2014 OCSPP NPM GUIDANCE VL PROGRAM-SPECIFIC GUIDANCES FOR THE OFFICE OF PESTICIDES PROGRAMS The following six Program-Specific Guidances for the Office of Pesticides provides additional guidance to support the Region-Specific Pesticide Priorities listed previously in the National Area of Focus: Region-Specific Pesticide Priorities in Section III.4 of this NPM Guidance. Regional offices are to select two priority areas out of the Region-Specific Pesticide Priority list for special focus and will conduct at least one special project in each area selected (a total of two special projects). 1. REGION-SPECIFIC PESTICIDE PRIORITY: PESTICIDE OCCUPATIONAL WORKER SAFETY A. Description Ensuring effective implementation of the agency's pesticide worker safety program remains a high priority for OPP and is important to the agency's overall strategy to ensure chemical safety, prevent pollution, advance environmental justice and protect children's health. Additional information of the pesticide Worker Protection Standard (WPS) Program can be found at http://epa.gov/pesticides/health/worker.htm. The principal worker safety program activities in FY 2014 will be to continue efforts to ensure effective implementation of the existing WPS and Certification and Training (C&T) rule requirements, and to complete the agency's efforts to propose modifications, improvements and enhancements to the WPS and C&T rules. Effective field implementation of agency's pesticide worker safety program relies on regional offices collaborating with states, tribes, other federal agencies, industry groups, trade organizations, advocacy groups, community-based organizations, the regulated community and other program stakeholders to develop the array of partnerships that advance worker safety and contribute to successful field implementation of the worker safety program. Activities to support worker safety and the competence of pesticide applicators are key contributors to Goal 4 of the agency's Strategic Plan by protecting human health and the environment from pesticide risk. The pesticide worker safety NPM priority area is also a key part of OPP's overall work to support the agency's EJ Plan 2014. The WPS program is critical to assuring that agricultural farmworkers, which represent some of the most economically disadvantaged people in the U.S., are protected from occupational pesticide hazards, and it is also a key component of OPP's EJ activities. Regional activities, such as outreach and education efforts to this EJ community, are important to help protect this vulnerable population from occupational pesticide hazards and ensure their safety in the workplace. B. Regional Activities Regional offices emphasizing this area must conduct at least one region-specific project/initiative contributing to implementation/enhancement of the WPS and/or C&T field programs, or mitigation of other occupational pesticide exposure risks. All projects should have particular emphasis on addressing EJ concerns and incorporate community engagement where feasible. Page 23 ------- FINAL FY 2014 OCSPP NPM GUIDANCE The goal of a WPS project should be enhanced protection of agricultural pesticide workers and handlers. The goal of a C&T project should be improved competency of certified pesticide applicators. The goal of any other worker safety risk mitigation projects should be enhanced protection of workers that are occupationally exposed to pesticides. 2. REGION-SPECIFIC PESTICIDE PRIORITY: PROMOTE STATE AND TRIBAL PESTICIDE PROGRAM COORDINATION AND COMMUNICATION A. Description It is now a goal of the Tribal Pesticide Program Council (TPPC) to encourage tribes, where appropriate and feasible, to increase their communications and coordination with state pesticide programs as a resource for tribes to build capacity for their own pesticide programs. Increased communication and coordination between states and tribes, which respect tribal sovereignty and jurisdiction, can improve tribal access to programmatic and technical expertise, support and training. Some states have also expressed an interest in this cooperation as a way to increase assurance of adequate pesticide program protection in Indian country within or contiguous to their borders and resources. Examples of areas where state pesticide programs may be able to offer low cost support to tribal pesticide programs (or vice-versa) include: offering a few seats to tribal pesticide program staffer managers when training is conducted for state personnel; allowing tribal inspectors to accompany state inspectors on inspections for training purposes; offering tribes access to or use of state tools, templates, checklists or databases; sharing information on tips and complaints, violations or incidents that may be relevant to Indian country; having states routinely inform tribes when they issue a FIFRA section 24(c) or request a FIFRA section 18 from the EPA; sharing pesticide monitoring data; establishing state technical and program expert contacts for tribal pesticide personnel; and offering tribes access to state laboratories. The EPA regional offices can help support the TPPC goal and facilitate increased communication and coordination between tribal and state pesticide programs by acting as an intermediary and catalyst, where appropriate and feasible. For example, regional offices may be able to encourage or help establish state and tribal agreements of support. In some cases it may be appropriate to include specific activities and goals in support of this priority in the state and tribal FIFRA Cooperative Agreements and Workplans. All approaches must support and respect tribal sovereignty. Efforts to build tribal pesticide program capacity through this approach supports Goal 4 of the agency's Strategic Plan by protecting human health and the environment in Indian country from pesticide risk. This priority can also support the agency's tribal and environmental justice goals. This approach is also consistent with Principle #6 of the agency's 1984 Indian Policy, which encourages communication and cooperation between tribal, state and local governments. Page 24 ------- FINAL FY 2014 OCSPP NPM GUIDANCE B. Regional Activities Regional offices emphasizing this area must conduct at least one region-specific project/initiative to help foster state and tribal coordination and communication. 3. REGION-SPECIFIC PESTICIDE PRIORITY: BED BUG OUTREACH/ASSISTANCE A. Description Over the last several years, bed bug complaints and infestations have increased markedly in some areas of the country, and the spread of bed bug infestations are predicted to increase. People seeking effective, cheap and rapid solutions have in some cases resorted to the use of unregistered pesticide products or misuse of registered products. The EPA's efforts to address bed bugs have focused on: 1) encouraging use of pesticides effective against bed bugs that do not pose unreasonable risks to people or the environment; 2) promoting the use of integrated pest management for bed bug control; 3) discouraging the use of unregistered pesticides or the overuse of registered pesticides as measures to control bed bugs, 4) providing information to the public on bed bug infestations, and 5) collaborating with other agencies and stakeholders to share information on bed bug control. Efforts to provide bed bug outreach and assistance supports the Goal 4 of the agency's Strategic Plan by protecting human health from pesticide risk. This priority can also support the agency's environmental justice goals because economically-challenged segments of the population may have more trouble controlling an infestation due to the relatively high cost of effective treatment, the presence of multi- family housing and limited access to information. B. Regional Activities Regional offices emphasizing this area must conduct at least one region-specific project/initiative contributing to education about prevention of, or response to, bed bug infestation, or providing technical assistance to states, tribes, pest management professionals, local bed bug programs, environmental justice advocates, the general public, or other stakeholders. Assist OPP in the development and dissemination of information related to bed bugs and their control. In order to assure efficient use of resources, regional offices should take steps to avoid duplication of efforts in developing materials, trainings and meetings by consulting with the Bed Bug Clearinghouse on the EPA website (http://www.epa.gov/bedbugs/bedbug-clearinghouse.html) and by communicating with OPP and other regional offices (such as through OPP/regional Bedbug Communications Workgroup). Regional offices should contribute relevant information to the Bed Bug Clearinghouse and should encourage states and local agencies to consult and contribute to the clearinghouse as well. Page 25 ------- FINAL FY 2014 OCSPP NPM GUIDANCE Where feasible, regional offices should also consider: Establishing relationships with other federal, state, tribal and local agencies within the region to assist them where needed in their combined bed bug infestation responses/activities. Assisting states in detecting and stopping distribution of unregistered pesticides intended for use against bed bugs. Providing financial assistance to states for bed bug research, outreach and education. 4. REGION-SPECIFIC PESTICIDE PRIORITY: ENDANGERED SPECIES PROTECTION Under the Endangered Species Act (ESA), the EPA strives to protect endangered/threatened plants and animals (listed species) and the habitats upon which they depend. Through risk assessment and mitigation, OPP's goal under the Endangered Species Protection Program (ESPP) is to limit potential effects from pesticide use to listed species, while at the same time not placing undue burden on agriculture or other pesticide users. Further information on the ESPP can be found at http://www.epa.gov/oppfeadl/endanger/. Regional offices should focus on acting as liaison between OPP headquarters office and states/tribes and pesticide users on potential impacts of pesticide use on threatened and endangered species. Regional offices should also continue outreach and education on the ESPP with the goal of increasing state, tribal, territory and public knowledge of the program. Where Bulletins are being developed, regional offices play a critical role in facilitating input on proposed limitations and placing additional emphasis on educating pesticide inspectors. Activities to support the Endangered Species Protection Program supports Goal 4 of the agency's Strategic Plan by protecting the environment from pesticide risk. A. Regional Activities Regional offices emphasizing this area must conduct at least one region-specific project/initiative contributing to implementation of the National Pesticide Program Endangered Species Program and increased co-regulator and public knowledge about the ESPP. Regional offices should also assist OPP in disseminating and obtaining review and comment on ESPP-related information such as draft pesticide risk assessments, draft Biological Opinions, measures recommended by the Services through Biological Opinions and draft Bulletins, including crop data, pesticide use data and the feasibility of proposed mitigation measures. Page 26 ------- FINAL FY 2014 OCSPP NPM GUIDANCE 5. REGION-SPECIFIC PESTICIDE PRIORITY: POLLINATOR PROTECTION OUTREACH A. Description Through risk assessment, mitigation, education and outreach, the agency's goal under the Pollinator Protection Program is to ensure pollinators are protected from adverse effects of pesticide exposure. Coordination between headquarters, regional offices and state and tribal pesticide agencies, as well as industry, commodity groups, growers, applicators and stakeholders representing pollinators, will help us meet our pollinator protection objectives. Pollinator Protection Outreach supports Goal 4 of the agency's Strategic Plan by protecting the environment from pesticide risk. B. Regional Activities If selected as a regional priority, conduct at least one region-specific project/initiative contributing to the education or collaboration of stakeholders (such as growers, applicators, commodity groups, pesticide manufactures, or crop advisors) on pesticide and pest control practices that can help protect bees and other pollinators (e.g., IPM or Best Management Practices (BMPs)). Outreach should also include information on pollinator incident reporting mechanisms. Projects can also include gathering incident data involving pollinators for submission to OPP (events where pesticide application is known or suspected in causing the death or other adverse toxicological effects on pollinators or pollinator colonies). Projects may also include short-term pollinator protection research projects which are conducted with or sponsored by ORD, and which have been reviewed and approved by the Office of Pesticide Programs. This review and approval is to assure the usefulness of the research project in the context of other efforts, as well as the study goals and methodology are acceptable for regulatory purposes. 6. REGION-SPECIFIC PESTICIDE PRIORITY: SPRAY DRIFT INCIDENT DATA A. Description In 2013, the EPA plans to initiate the voluntary Drift Reduction Technology (DRT) Program to encourage the identification and use of pesticide spray application technologies verified to substantially reduce spray drift. Such technologies may include spray nozzles, shrouds and shields and drift-reducing adjuvant chemicals used for aerial or groundboom applications to row and field crops. OPP will encourage manufacturers to test their technologies to verify and quantify drift reduction potential, and OPP will encourage registrants to label their agricultural pesticides for application with these technologies. As a result of this program, OPP expects to see their increased adoption of drift reduction technologies on pesticide labels and by pesticide applicators. Agricultural spray drift incident data, collected over time, can help the EPA gauge the effectiveness of this program. Regional offices are ideally positioned to work with states and tribes to gather these data for analysis by OPP. This pesticide Page 27 ------- FINAL FY 2014 OCSPP NPM GUIDANCE program-specific priority supports Goal 4 of the agency's Strategic Plan by protecting the environment from pesticide risk. B. Regional Activities If selected as a regional priority, regional offices should work with their states and tribes to gather agricultural spray draft incident data from the past 2-3 years (2011-2013) to form an incident baseline and then gather data for 2014. The key parameter is number of incidents investigated by the states, tribes, or EPA related to spray drift of agricultural pesticides. More detailed information includes: state or tribe where the incident occurred, identifying if the incident is the result of aerial or ground application, if DRT equipment was used and if so identification, pesticide product used, target site (e.g., row/field crop or orchard), drift site (e.g., home, school, crop, wetland), effect of concern observed, and enforcement action (e.g., no action, notice of warning, civil penalty, criminal penalty). Regional offices should consult with OPP for further guidance on incident data for collection. These data will help inform the EPA and states/tribes about the success of the new program and ideas from making further improvements to reduce spray drift incidents. Page 28 ------- FINAL FY 2014 OCSPP NPM GUIDANCE VII. PROGRAM-SPECIFIC GUIDANCE FOR THE OFFICE OF POLLUTION PREVENTION AND TOXICS COMMUNITY ACTION FOR A RENEWED ENVIRONMENT (CARE) A. Description Through the CARE Program, EPA provides funding tools and technical support that enable underserved communities to create collaborative partnerships to take effective actions to address local environmental problems. In the smaller Level I agreements, the community, working with EPA, creates a collaborative problem-solving group of community stakeholders. That group assesses the community's toxic exposure, environmental problems and priorities and begins to identify potential solutions. In the larger Level II agreements, the community, working with EPA, selects and funds projects that reduce risk and improve the environment in the community. More information regarding the CARE Program can be found at http://www.epa.gov/care/. B. Regional Activities Regional offices should continue to provide multi-media support needed to ensure the success of their CARE cooperative agreements. C. Measure (ACS Code: CAREl) Number of Community Action for Renewed Environment (CARE) cooperative agreement projects managed in order to obtain reductions in toxics at the local level. The ACS CAREl measure is a non-commitment measure. The CARE measure was developed as an inherently duplicative measure and other NPMs will have similar CARE measures. The regional offices will use the ACS comment field to report the CARE cooperative agreement projects and will report the same information if another NPM has a similar CARE measure. Page 2 9 ------- FINAL FY 2014 OCSPP NPM GUIDANCE VII. APPENDIX A: NPM GUIDANCE MEASURES 4/1 IPM2 Measure Text Number of activities conducted, consistent with the EPA "Strategic and Implementation Plan for School Integrated Pest Management," to provide outreach, education, and/or assistance to public schools at the kindergarten through high school levels to adopt verifiable and sustainable IPM practices. Non- State National Commitment Performance Planning Target Indicator Measure Target (FY 2014 (Y/N) (Y/N) Pres. Bud) Y N Activities defined as substantial increments of work with one or more internal or external stakeholder(s) or development of program capacity such as databases or educational resources to advance IPM in schools. In order to keep a wide range of activities somewhat comparable, each reported activity should generally include 1) preparation, 2) substantive participation, and 3) follow-up actions as needed. Page 30 ------- FINAL FY 2014 OCSPP NPM GUIDANCE Goal/ Objective ACS Code Measure Text Non- State National Commitment Performance Planning Target Indicator Measure Target (FY 2014 (Y/N) (Y/N) Pres. Bud) 4/1 4/1 4/1 CORE RSP2 13A Percent of overall required pesticide program cooperative agreement activities that are included in grantee workplans and completed consistent with the pesticide program portion of the FIFRA Grant Guidance. Number of region-specific projects or initiatives contributing to the implementation and enhancement of the Region-Specific Pesticide Priority areas. Annual percentage of viable lead-based paint abatement certification applications that require less than 20 days of EPA regional office effort to process (Direct Implementation). N N N N N N 100%3 2 per Region 95 Percent of pesticide program core activities completed by grantee as compared to the total required by pesticide program portion of the FIFRA grant guidance. Where core activities are not completed, they can be removed from the total required provided a reasonable rationale for not completing the core activity is documented (e.g., unexpected loss of staff or unplanned crises during the project period). Since end-of-year reports for these cooperative agreements are not due to OPP from the regions until February 28, data for this ACS measure will not be available at the end of the fiscal year for reporting into ACS. When regions report their ACS measures at the end of the fiscal year, they may indicate in the comment field for this measure that this data will not be available until February/March and will be reported at that time. Page 31 ------- FINAL FY 2014 OCSPP NPM GUIDANCE Goal/ Objective ACS Code Measure Text Non- State National Commitment Performance Planning Target Indicator Measure Target (FY 2014 (Y/N) (Y/N) Pres. Bud) 4/1 4/1 4/1 4/1 4/1 4/2 4/2 4/2 4/2 3/4 13B 14 RRP2 TR-1 TSCA1 262 263 264 297 CARE1 Annual percentage of viable lead-based paint abatement certification applications that require less than grantee state- established timeframes to process. Number of lead abatements performed by certified abatement contractors occurring in the region. Number of active lead-based paint renovation, repair and painting certification training providers accredited by the regional office. Number of tribal partnerships or projects addressing lead- based paint hazards and exposure reduction in the region. Number of activities conducted to reduce or prevent exposure to chemicals of concern, with a focus on PCBs. Gallons of water reduced through pollution prevention. Business, institutional and government costs reduced through pollution prevention. Pounds of hazardous material reduced through pollution prevention. Metric tons of carbon dioxide equivalent (MTCO2e) reduced or offset through pollution prevention. Number of Community Action for Renewed Environment (CARE) cooperative agreement projects managed in order to obtain reductions in toxics at the local level. N Y Y Y Y N N N N Y Y N N N N N N N N N 95 Page 32 ------- FINAL FY 2014 OCSPP NPM GUIDANCE VIII. APPENDIX B: EXPLANATION OF CHANGES BETWEEN FY 2013 AND FY 2014 Change from FY 2013 Guidance Document National Areas of Focus Modification: Cross-Regional Priorities are now called National Focus Areas. Addition: A new National Focus Area called "Coordinating with State/Tribal Pesticide Agencies and Regional Water Programs to Obtain Pesticide Water Quality Monitoring Data." Modification: "Region-Specific Pesticide Priorities" is a National Focus Area and the details of each of the priority areas are now located in the "Program-Specific Guidances for the Pesticides Program" section. Deletion: The FY 2013 OPP Region-Specific Priority Area pick-list item, "Support of the Agricultural Sector." Reason for Change This change is consistent with the new agency NPM format and terminology. The activities described under this priority were described as routine work in the FY 2013 OCSPP NPM Guidance, and are therefore not new or additional regional workload in FY 2014. However, we felt that the importance of this work warranted highlighting this effort as a National Focus Area in FY 2014. The work described under this priority will help the Pesticide Program obtain access to existing water monitoring data which is not already available in STORET or otherwise publicly available so that this data can be considered in pesticide risk assessments and appropriate risk mitigation can be identified if needed. This change is consistent with the new agency NPM format and terminology. The expectation is that the work formerly addressed by this priority will be covered by the new FY 14 Region-Specific Pesticide Priorities of "Pollinator Protection Outreach" and "Spray Drift Incident Data." Affected Sections Section II Section II.: Section II.4 and Section IV Section IV.5 and Section IV.6 Page 33 ------- FINAL FY 2014 OCSPP NPM GUIDANCE Change from FY 2013 Guidance Document Deletion: Did not include the Chemical Risk Review and Reduction (CRRR) Program as one of OPPT's National Areas of Focus or in the Program- Specific Guidance section. Modification: Under Pollution Prevention Program, using a new structural approach that breaks priorities into two categories: "Foster the Development of P2 Innovations" and "Promote the Use, Adoption and Market Penetration of P2 Innovations." Addition: Accelerated time frame for obligating 100% of P2 and Lead STAG funds from end of FY to June 30th, pursuant to decision made at October, 2012 OCSPP RDD meeting. Deletion: The FY 2013 OPP Region-Specific Priority pick-list item called, "Protection of Water Resources from Pesticide Exposure (including support for implementation of the NPDES Pesticide Permits)." Reason for Change Prior to the restructuring the NPM Guidance for FY 2014, OPPT's approach was to provide a description of all of its programs, not just those associated with regional offices' resources. The new streamlined structure for FY 2014 comprised of National Areas of Focus and Program-Specific Guidance for regional offices does not lend itself to that approach, so instead the CRRR program (which has no regional offices resources) is described only in the OCSPP overview. Affected Sections This structural approach is in response to overall input to make the NPM Guidance more useful and functionally valuable as guidance on priorities to the Regions and reflects evolving thinking about how to organize and present publically the P2 program. Accelerated obligation schedule will facilitate redirection of unobligated funds to ensure obligation by end of FY. The expectation is the work specifically targeted by this priority is better represented as part of the work done by regions to support grantees in the National Focus Area called "Strengthening State/Tribal Partnerships Through Continued Effective Management Grants/Cooperative Agreements." Additionally, by FY 2014, we also do not anticipate the need for continued emphasis to support for implementation of the NPM Pesticide permits as we have done in FY 2012 and 2013. Section I Section III. 3 Section Ill.land Section III. 3 Page 34 ------- FINAL FY 2014 OCSPP NPM GUIDANCE Change from FY 2013 Guidance Document Program- Specific Guidance Addition: Under the Region-Specific Pesticide Priority, regions will be given an option of doing a project to support "Pollinator Protection Outreach." Addition: Under the Region-Specific Pesticide Priority, regions will be given an option of doing a project to support "Spray Drift Incident Data." Modification: The Region-Specific Pesticide Priority list "Expansion of Pesticide Protection in Indian Country" has been modified to focus on activities that can facilitate improved communication and cooperation between the states and tribes. Under the Region-Specific Pesticide Priorities, regions will be given an option of doing a project to "Promote State and Tribal Coordination and Communication." Modification: OCSPP is the co-lead for the CARE program in FY2014. Reason for Change This program area was proposed because there is a significant investment and priority of EPA headquarters' resources in this environmental concern and a clear potential for regional office involvement and support. Similarly, regional involvement in this area would be consistent with state and tribal priorities planned for the FY14/15-17 FIFRA Cooperative Agreement Grant Guidance. Affected Sections This program area is proposed because there is a significant investment and priority of EPA headquarters' resources in this human health and environmental concern and a clear potential for regional office involvement and support. Similarly, regional involvement in this area would be consistent with state and tribal priorities planned for the FY14/15-17 FIFRA Cooperative Agreement Grant Guidance. It is now a priority for Tribal Pesticide Program Council (TPPC) to help tribes build capacity and leverage their programs by improving communication and coordination with states. Regions are ideally situated to support this TPPC goal by facilitating a cooperative and supportive state and tribal relationship that still respects tribal sovereignty and jurisdiction. The change is due to the CARE executive committee's decision to have the CARE lead and co- lead change every two years. Section IV Section IV.6 Section IV.2 Section V Page 35 ------- FINAL FY 2014 OCSPP NPM GUIDANCE Change from FY 2013 Guidance Document Annual Commitment Measures Deletion: We are proposing the deletion of the ACS measures associated with the old "Region-Specific Pesticide Priority" area, Expansion of Pesticide Protection in Indian Country, which were ACS codes: TR-2 (Number of tribes covered under tribal pesticide program or enforcement agreements), TR- 3 (Number of people in Indian country covered under tribal pesticide program or enforcement agreements) and TR-4 (Number of acres in Indian country covered under tribal pesticide program or enforcement agreements). Modification: ACS Code 14 Original Language: Number of abatement activities performed by certified abatement workers occurring in the region. New Measure Language: Number of lead abatements performed by certified abatement contractors occurring in the region. Reason for Change These ACS measures reflected progress on our previous NPM tribal goal of expanding coverage of the pesticide program in Indian country. They do not reflect progress on our revised tribal pesticide NPM goal of "Promoting State and Tribal Coordination and Communication." However, it is important to note that expanding pesticide program coverage in Indian country remains a goal of the Pesticide Program Tribal Strategic Plan, and the program will track progress of this goal using these former ACS measures through other means for the next few years. Affected Sections The language modification was in response to the internal measurement review process with the regions. This language will ensure that regions are consistently tracking work. Section III.l and Appendix A Page 36 ------- FINAL FY 2014 OCSPP NPM GUIDANCE IX. APPENDIX C: KEY PROGRAM CONTACTS Contact Name Jennifer Vernon Subject Area OCSPP Planning and Accountability Lead NPM Guidance Development Phone 202-564-6573 Email vernon.iennifer@epa.gov Daniel Helfgott Office of Pesticides Programs Field and External Affairs Division 703-308-8054 helfgott.daniel@epa.gov Mike Burns Office of Pollution Prevention and Toxics Environmental Assistance Division 202-564-8273 burns.mike@epa.gov Page 37 ------- FINAL FY 2014 OCSPP NPM GUIDANCE X. APPENDIX D: FY 2014 EXTERNAL COMMENTS AND RESPONSE TO COMMENTS SUMMARY TEMPLATE Comment from State, Tribe, or Other Stakeholder Commenter(s) Location in NPM Response Draft Guidance Action Taken in Final Guidance ISSUE AREANATIONAL AREA OF FOCUS: STRENGTHENING STATE/TRIBAL PARTNERSHIPS THROUGH CONTINUED EFFECTIVE MANAGEMENT OF GRANTS/ COOPERATIVE AGREEMENTS Consider utilizing grants and cooperative agreements to enlist the assistance of state and local government environmental laboratories to accomplish OCSSP's goals. APHL and its member laboratories work closely with EPA through a cooperative agreement with the Office of Water and are familiar with the operations of EPA. OCSSP can develop closer relationships with states through a working arrangement with APHL and its member, government laboratories. Assoc. of Public Health Laboratories Page 8 et seq. We will look into this suggestion should additional funding become available. No change. ISSUE AREANATIONAL AREA OF FOCUS: COORDINATING WITH STATE/TRIBAL PESTICIDE AGENCIES AND REGIONAL WATER PROGRAMS TO OBTAIN PESTICIDE WATER QUALITY MONITORING DATA Consider utilizing state and local government environmental laboratories to assist in obtaining and evaluating pesticide water quality data. OCSSP can significantly advance its goal of Assoc. of Public Health Laboratories Page 10 et seq. We agree that state and local government environmental laboratories can be excellent resources in obtaining and evaluating water quality data related to pesticides and we strongly encourage these laboratories to share with EPA any No change. Page 38 ------- FINAL FY 2014 OCSPP NPM GUIDANCE coordinating with state agencies for pesticide water quality monitoring through relationships with state and local government environmental laboratories. pesticide water quality data or evaluation they have not already submitted to EPA. The new guidance for our pesticide cooperative agreements with states and tribes will also encourage state and tribal pesticide agencies to seek this information if it already exists. Our FY 14 NPM gets at this point by asking the regional pesticide offices to work with the regional water offices to obtain this data if it already exists. However, due to resource limitations, we do not believe we can ask state or local environmental laboratories to obtain new monitoring data or conduct new evaluations they are not already doing as part of an existing program. ISSUE AREA NATIONAL AREA OF FOCUS: POLLUTION PREVENTION PROGRAM Page 20. Recommend more clearly incorporating sustainability and product life cycle terms and concepts into the description. Page 21, recommend that partnerships with other federal and state agencies also be suggested in this partnership initiative, for Division of Solid Waste Management (DSWM) Tennessee Department of Environment & Conservation (TDEC) Division of Solid Waste Management (DSWM) Page 20 Page 21 We did not incorporate suggested edit because the description paragraph mirrors what is in the President's Budget. While the guidance briefly incorporates sustainability, the program is planning to further emphasize incorporating sustainability concepts in the Agency's next strategic plan cycle beginning in FY15. The revised language clarifies the additional parties involved with E3 partnership work. No change. Modified. Page 39 ------- FINAL FY 2014 OCSPP NPM GUIDANCE example, partnering with the Department of Agriculture. Tennessee Department of Environment & Conservation (TDEC) ISSUE AREA 2. REGION-SPECIFIC PESTICIDE PRIORITY: BED BUG OUTREACH/ASSISTANCE Page 26, recommend adding research and development. EPA could either initiate and/or partner to encourage research and development into new methods, products, and technologies. This would apply not only to this issue but other issues. Division of Solid Waste Management (DSWM) Tennessee Department of Environment & Conservation (TDEC) Page 26 We agree that encouraging research and development for safe and effective control of bedbugs is important, and OPP does use various mechanisms to accomplish this goal. However, we do not believe that this is an effective strategy in the context of this NPM Guidance, which is intended to outline the work the regions can do to support national pesticide priorities. Instead, we believe regional resources can most effectively address bedbugs through the education and assistance activities described in the proposed FY 14 NPM guidance. No change. ISSUE AREA GENERAL COMMENTS ECOS supports many of the aims in the OCSPP NPM guidance document to prevent pollution and ensure the safety of chemicals. Teresa Marks President, ECOS Page 6 II OCSPP thanks ECOS for taking the time to review the agency's NPM Guidance documents and its support of OCSPP programs. No change. Page 40 ------- |