U.S. Environmental Protection Agency
Central Data Exchange
User Manual for OTAQ Registration
Version 1.0
United States
Environmental Protection
Agency
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U.S. Environmental Protection Agency
Central Data Exchange
User Manual for OTAQ Registration
Version 1.0
Compliance and Innovative Strategies Division
Office of Transportation and Air Quality
U.S. Environmental Protection Agency
Prepared for EPA by
Computer Sciences Corporation
EPA Contract No. GSOOT99ALD0203
Work Assignment No. T038
SER&
United States
Environmental Protection
Agency
EPA-420-B-09-011
April 2009
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U.S. EPA CDX
User Manual for OTAQ Registration
Revision History
Change Record
Version
Number
1.0
1.0
Description of Change
Initial draft
Initial formal deliverable with updates
Change
Effective Date
2/10/2008
03/13/2009
Change
Entered By
D. Fox
EPA/D. Fox/A.
Marsh
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U. S. EPA CDX User Manual for OTA Q Registration
Table of Contents
Chapter 1. User Manual for OTAQ Registration 1-1
1.1 Support 1-1
Chapter 2. User Registration for CDX 2-2
2.1 Obtaining a CDX User Account 2-2
2.2 Obtaining Permission to use OTAQ Registration 2-7
2.3 Adding OTAQ Registration to Your Existing CDX Account 2-10
Chapter 3. Registering with OTAQ Registration as a New User 3-13
3.1 User Information 3-14
3.2 Company Information 3-16
3.3 Facility Information 3-19
3.4 Completing the Submission 3-24
3.5 A Note on the Submitter Role 3-28
3.6 A Note for Existing OTAQ DC Fuels Submitters 3-29
3.7 Summary 3-29
Chapter 4. Using OTAQ Registration 4-30
4.1 Existing User Home Page 4-32
4.2 Update User 4-33
4.2.1 Update User 4-33
4.2.2 Edit Company Affiliation 4-34
4.2.3 New Association 4-34
4.3 New Company 4-35
4.3.1 Company Details 4-36
4.3.2 New Company Facilities 4-37
4.4 View Company 4-38
4.5 Edit Company 4-38
4.6 Nominate User 4-41
4.6.1 If You Have Been Nominated 4-42
Appendix A. Terms and Definitions 1
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U. S. EPA CDX User Manual for OTA Q Registration
List of Figures
Figure 1. CDX Home Page 2-2
Figure 2. Registration Warning Page 2-3
Figure 3. Terms & Conditions 2-4
Figure 4. CDX User Information Page 2-5
Figure 5. CDX Registration: Organization Information Page 2-6
Figure 6. CDX Registration: Add Program Page 2-7
Figure 7. CDX Registration: Add Program ID page 2-8
Figure 8. CDX Registration Success Page 2-9
Figure 9. New User MyCDX Homepage 2-10
Figure 10. 'Edit Current Account Profiles' link 2-11
Figure 11. Edit Organization Profiles page 2-11
Figure 12. OTAQ Registration Home Page for a New User 3-13
Figure 13. Calendar Data Entry Tool 3-15
Figure 14. 5 Minute Timeout Warning Popup 3-15
Figure 15. OTAQ Registration User Edit page 3-16
Figure 16. User Update Company Search Tab 3-17
Figure 17. Search Results for Company Search 3-18
Figure 18. Enter New Company Info 3-19
Figure 19. Facility Search tab 3-20
Figure 20. Facility Search Results 3-21
Figure 21. Create New Facility page (Gas/Ethanol Facility) 3-22
Figure 22. Create New Facility Page (Diesel/Biodiesel Facility) 3-23
Figure 23. Offsite Record Storage Information 3-24
Figure 24. Associated Facilities Listing 3-24
Figure 25. 'Review and Submit' button 3-24
Figure 26. Typical Error Messages 3-25
Figure 27. Review Page 3-26
Figure 28. Submission Page 3-27
Figure 29. Submission Success Page 3-28
Figure 30. 'You do not have the Submitter role' message 3-29
Figure 31. Existing User Home Page 4-30
Figure 32. Pending User Homepage 4-31
Figure 33. Typical Existing User Home Page 4-32
Figure 34. Edit User Information Page 4-33
Figure 35. Update User Company/Roles Tab 4-34
Figure 36. Update User New Association tab 4-35
Figure 37. Existing User New Company Details Page 4-36
Figure 38. Existing User New Facility Creation Page 4-37
Figure 39. New Company Associate with Existing Facility 4-38
Figure 40. Edit Company- Details Tab 4-39
Figure 41. Edit Company - Create/Display Facility Tab 4-40
in
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U. S. EPA CDX User Manual for OTA Q Registration
Figure 42. Edit Company - Associate with Existing Facility tab 4-41
Figure 43. Nominate User 4-42
IV
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U. S. EPA CDX User Manual for OTA Q Registration
Chapter 1. User Manual for OTAQ Registration
In accordance with the Federal Clean Air Act (CAA), EPA establishes fuel quality standards to
help protect public health and the environment from harmful gas and particulate matter
emissions from motor vehicles and engines. The Central Data Exchange (CDX) is the system
that EPA has provided to all its Program Offices to standardize and centralize all the reporting
functions and data submissions that are required of the various industries and communities,
which are regulated by EPA.
OTAQ has developed the DC Fuels online application to assist the fuel manufacturing
community to more easily comply with reporting requirements by completing them online. The
OTAQ Registration online application was developed to assist in this effort by allowing users,
companies, and facilities to enter and maintain certain required information concerning them.
This is the User Guide for the OTAQ Registration online application.
1.1 Support
CDX maintains a Help Desk for the use of registered users of CDX and those who are in
process of registering for CDX. They can assist you with getting your account set up initially
(including the necessary permissions to use OTAQ DC Fuels and OTAQ Registration), and
assist you with obtaining a Digital Certificate (if you will be submitting information to DC Fuels).
Additionally, there is a Help Desk specifically for OTAQ DC Fuels and OTAQ Registration,
intended to assist existing registered users of these two systems who have questions or
difficulties using them.
There are three support options available for general and technical questions related to the
Central Data Exchange (CDX):
Telephone - Person-to-person telephone support is available from the CDX Help Desk
8:00 a.m. - 6:00 p.m. (EST). Call our toll-free line at 888.890.1995 and select Option 5.
E-mail - Send an e-mail to Technical Support at epacdx@csc.com with "OTAQ Fuel
Tech Support" listed in the subject line.
Fax - Assistance requests are accepted 24/7 at 301.429.3905. Support personnel will
respond to faxed requests Monday - Friday from 8:00 a.m. - 6:00 p.m. (Eastern).
There are two support options available for technical questions related to OTAQ DC Fuels and
OTAQ Registration:
Telephone - Person-to-person telephone support is available from the Verify/OTAQ Help
Desk 9:00 a.m. - 6:00 p.m. (Eastern). Call our toll-free line at 888.890.1995 and select
Option 4.
E-mail - Send an e-mail to the Verify/OTAQ Help Desk at verifyhelp@csc.com.
If you have questions about the content, formats, or policies for OTAQ Fuel Submissions
information, contact EPA at 202.343.9755. You may also find the answer to your question at
the OTAQ FAQ Pages at http://fuelsprograms.custhelp.com.
Any suggestions for enhancements to the OTAQ Fuel System or OTAQ Registration direct to
christian.scott@epa.gov.
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U.S. EPA CDX
User Manual for OTAQ Registration
Chapter 2. User Registration for CDX
OTAQ Registration is an 'Open Registration' system within CDX. What that means is that you
can register yourself for this application without first having to submit any paperwork or
coordinate with any external entities. If you already have an account on CDX, please skip to
section 2.3 on page 2-10.
2.1 Obtaining a CDX User Account
The first step is to navigate to the CDX system itself. This is found at:
http://cdx.epa.gov/epa home.asp. This page is shown in Figure 1.
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CDX Home
Recent Announcements | Contact Us
About CDX
Account Login
Registration
Frequently
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Questions
Help & Support
CDX Home
Terms &
Conditions
Welcome to the Environmental Protection Agency (EPA) Central Data Exchange (CDX) - the Agency's
electronic reporting site. The Central Data Exchange concept has been defined as a central point which
supplements EPA reporting systems by performing new and existing functions for receiving legally acceptable
data in various formats, including consolidated and integrated data.
If you are new to CDX and wish to register, pleassfcNck here~^>
If you already have a CDX ID and password, click here.
We strongly encourage users of this site to employ the most recent version of Internet Explorer (do not
download a beta version of Internet Explorer), because 128-bit encryption support is standard with this release.
Users employing an earlier version of Internet Explorer may update their encryption support to enable 128-bit
encryption support at (http://www.microsoft.com,|1windows/ie/ie6/downloads/de"fault.mspx).
Help Desk jB83j 890-1995
PA Home | Privacy and Security Notice I Contact U
Last updated on December 29 2006
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one
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Figure 1. CDX Home Page
Click the word 'here' on the first line - 'If you are new to CDX and wish to register'. This will
take you to the Registration Warning Page, shown in Figure 2.
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U.S. EPA CDX
User Manual for OTAQ Registration
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Done
Environmental Protection Agency
Central Data Exchange
Warning Notice
EPA's Central Data Exchange Registration procedure is part of a United States Environmental Protection
Agency (EPA) computer system, which is for authorized use only. Unauthorized access or use of this
computer system may subject violators to criminal, civil, and/or administrative action. All information on this
computer system may be monitored, recorded, read, copied, and disclosed by and to authorized personnel
for official purposes, including law enforcement. Access or use of this computer system by any person.
whether authorized or unauthorized, constitutes consent to these terms.
Privacy Statement
EPA will use the personal identifying information which you provide for the expressed purpose of registration
to the Central Data Exchange site and for updating and correcting information in internal EPA databases as
necessary. The Agency will not make this information available for other purposes unless required by law.
EPA does not sell or otherwise transfer personal information to an outside third party. [Federal Register:
March 18, 2002 (Volume 67. Number 52)1fPage 12010-120131
- Click here to continue -
Internet
'\ 100%
Figure 2. Registration Warning Page
After reading the warning page, click on 'Click here to continue'. This will take you to the Terms
& Conditions page, shown in Figure 3.
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U.S. EPA CDX
User Manual for OTAQ Registration
U.S. Environmental Protection Agency
Frequently Asked
Help & Support
CDX Home
Terms & Conditions
Jerms & Conditions
| Recent Announcements I Contact Us
i > Terms & Conditions
The access and use of CDX Registration for the electronic submittal of environmental information require the creation of a user ID and password that I must
maintain and keep confidential. I will review the following steps concerning the creation and maintenance of a user ID and password.
Choosing a CDX Password
For CDX registration purposes, 1 agree to select a password which will not be easily guessed (e.g., my name, my children's names, birthdays, etc.).
This password will be at least eight characters long and contain a mix of letters and numbers.
Protecting my CDX Password
I agree to protect my CDX password.
/ wili not divulge my password to any other individual- I will not store it in an unprotected location; and I will not allow it to be written into computer scripts to
achieve automated login.
Actions to take if my CDX Account has been Compromised
If I have determined that my CDX account has become compromised, I agree to contact the CDX Technical Support staff at 1-888-890-1995 as soon as possible.
TeiiMih.itiini my CDX Account
I agree to notify CDX within ten working days if my duties change and I no longer need to interact with the CDX on behalf of my organization. I agree to make this
notification via either the CDX web interface or by notifying the CDX Technical Support staff at 1-888-890-1995. This notification will allow CDX to deactivate my
account and protect it from potential abuse by others.
I have reviewed these terms and conditions.
I DECLINE Q I ACCEPT
Figure 3. Terms & Conditions
Carefully read the CDX Terms & Conditions and print a copy for your records. Click on the button at the bottom of the "Terms & Conditions" screen to continue. The first of two
Registration pages will be displayed. See Figure 4 below. Fill out the requested information.
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U.S. EPA CDX
User Manual for OTAQ Registration
U.S. Environmental Protection Agency
\ T-i.fn: announcement.;. [ Contact
CDX Home > Registration
Please verify the information in your user profile. Use the TAB key to move from field to field. *
= REOIJIRED FIELD
Please choose a user name and password-the password must be at least 8 characters
ong and contain at least one number. Both passwords and user names are restricted to
alpha-numeric characters and may not begin with a number or contain spaces or symbols,
e.g. $ # ." or @. Your user name should not be a part of your password, if you enter a user
-I.ame which is in use. you will be .asked to select a new user name.
(Morethan 7 characters; Dam use
Re-enter Password: *
(Morethan 7 characters w/1 number, Contuse $#." o
The Help Desk will use the Secret Question andAnswerto authenticate you if you forgetyour
password. Please enter a secret question which has relevance to you and has an answer
which is not easily guessed by others
Figure 4. CDX User Information Page
The user name and password must be at least eight characters long. Additionally, the
password must include at least one number. User name and password entries are restricted to
letter and number characters. Neither may begin with a number. Neither may contain spaces
or symbols (e.g., $, #,", or @). The user name and password should not be the same.
Note: You will need your user name and password each time you log on to CDX. You will need
to remember your user name and password.
Note: Your secret question and answer will be needed whenever you call the CDX Help Desk
and ask certain changes to your user profile. Please select a question that will be easy for you
to answer, but hard for others.
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U.S. EPA CDX
User Manual for OTAQ Registration
When you have completed the "CDX Registration: User Information" screen click on .
The second of two Registration pages are displayed. This Registration page contains your
organization information. Please note that this information will not be copied into your OTAQ
Fuels registration records. See Figure 5 below. Fill out the requested information.
(/.S. Environmental Protection Agency
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Please verify the information in your organization profile. Use the TAB key to move from field to field. * =
REQUIRED FIELD For users without an e-mail address, the following web page provides links and information
for many free email services http ,|',iiwVvV',-T'ree-ei''i.:i i-.HiJ'Jn-: £ i. nrru'.
Organization Name: Tasmanian Motorcycle *
Registrant's Work Mailing Address 1: 77 Corporate Drive
Registrant:.: Work Mailms Aduite-.s ,
State/Province: Micniqati
ountry: i UNITED STATES
E-mail: |rdurbeck@csc.com
Phone Number: j(123)234-345G
U.S., Canada £ L'
International Phone Format:
011 + Country Code + City Code1 + Local Number
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EPA Home I Privacy and Security Notice I Contact Us
Last updated or-, December 2,
Figure 5. CDX Registration: Organization Information Page
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U.S. EPA CDX
User Manual for OTAQ Registration
Review and/or complete the Organization Information page, which contains your company and
contact information, and then click on .
2.2 Obtaining Permission to use OTAQ Registration
Now, the CDX Registration: Add Program page will be displayed. This is a listing of all the CDX
programs that a user may sign up for without first obtaining permission from the appropriate
Program Office, are known as the 'Open Registration' programs. OTAQ Registration is such a
program. See Figure 6 below.
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Assessment Cleanup and Redevelopment Exchange System (ACRES)
Environmental Appeals Board (EA3)
Electronic Inventory Update Reporting (EIUR)
Facility Registry System - Update Service (FRS-US)
Great Lakes Environmental Database Query System (GLENDAj
Lead-Based Paint Activities (LEAD)
LT2. LT2. Stage 2. and IDSE Plan/Report Entry (LT2).
National Environmental Methods Index Contaminants (NEMI-CBR)
Ozone Depleting Substances (ODS)
Office of Transportation and Air Quality Fuels Registration (OTAQREG)
Radionuclide NESHAPs (RAD)
Radiation Network (RADNET)
Storm water Notice of intent (eNOI) (SWENOI)
Toxic Release Inventory Made Easy Web (TRIMEweb)
Toxic Substance Control Act - HaSD Form (TSCA-HASD)
Compliance Information Systems (VERIFY)
Request Manufacturer Code for OTAQ Compliance (VERIFY MFR REG)
Water Contaminant Information Tool (WCIT)
Audit Policy Self-Disdosure ieDisclosurel
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Help Desk 1888! 390-1995
Figure 6. CDX Registration: Add Program Page
Select the radio button next to "Office of Transportation and Air Quality Fuels Registration
(OTAQREG)" and then click on . The CDX Registration: Add Program ID page will be
displayed. See Figure 7 below.
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U.S. EPA CDX
User Manual for OTAQ Registration
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CDX Registration: Add Program ID
Use the TAB key to move from field to field * - REQUIRED FIELD
A SUBMITTER
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Figure 7. CDX Registration: Add Program ID page
Note that when you click on the 'ID' field you will see a popup message displayed prompting you
to enter the value 'N/A' into that field. This field is used by many of the applications within CDX,
but not by OTAQ Registration. Nevertheless it is a required field and some value must be
entered there. You may enter anything you please within reason; it will have no bearing on the
success or failure of your registration or your subsequent use of OTAQ Registration.
The CDX Registration Success Page will be displayed. See Figure 8 below.
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U.S. EPA CDX
User Manual for OTAQ Registration
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Congratulations! You have successfully completed the online portion of CDX registration. You should receive an e-mail confirmation shortly
confirming receipt of your information.
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Figure 8. CDX Registration Success Page
Click on . You will receive an e-mail message confirming that you have registered
for the OTAQ Registration program at CDX. You will be taken to your MyCDX Home Page (See
Figure 9 below).
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U.S. EPA CDX
User Manual for OTAQ Registration
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CDX RegtstratKKi states Active
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Change System Edit Personal Edit Current Add New
word Information Account Profiles Employer Profile
Available Account Profiles;
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Figure 9. New User MyCDX Homepage
At this time, you have completed registering as a CDX user. You have also obtained
permission to use the OTAQ Registration application. Please click on 'OTAQREG: Fuels
Programs Registration' under 'Available Profiles' and proceed to the next section of this User
Guide.
2.3 Adding OTAQ Registration to Your Existing CDX
Account
If you are already, a user of OTAQ DC Fuels you may want to add OTAQ Registration to your
existing user account. If you are receiving an error message that reads 'You do not have the
Submitter role' when you attempt to use OTAQ DC Fuels you must sign up with OTAQ
Registration in order to correct that situation. This is discussed in more detail in Section 3.5. It
is a good idea to obtain permission to use OTAQ Registration in any case. EPA recommends
that all OTAQ users obtain an account on OTAQ Registration.
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U.S. EPA CDX
User Manual for OTAQ Registration
To add OTAQ Registration to your user account, log in to CDX and access your MyCDX Home
Page. Just above and to the right of the phrase 'Available Account Profiles' you will find a
clickable link titled 'Edit Current Account Profiles' (See Figure 10 below). Click that link.
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Figure 10. 'Edit Current Account Profiles' link
You will be presented with the 'Edit Organization Profiles' page (see Figure 11 below). Locate
and click the link entitled 'Add New Program.
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Figure 11. Edit Organization Profiles page
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U. S. EPA CDX User Manual for OTA Q Registration
You will be presented with the 'Add Program' page as depicted in Figure 6 in Section 2.2 above.
Continue with the instructions in Section 2.2 to add OTAQ Registration to your account.
2-12
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U.S. EPA CDX
User Manual for OTAQ Registration
Chapter 3. Registering with OTAQ Registration
as a New User
If your OTAQ Home page looks like Figure 12 below, you have gained access to the OTAQ
Registration application. Congratulations! If you have not gotten to this page, please review
your actions performed in Chapter 2 of this document and/or call the Help Desk as outlined in
Chapter 1.
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Submit New or Update Existing User Information
Change Password
Frequently Asked
Questions
Help & Support
Complete the company information to register your Company/ Entity/ Facility for gasoline, renewable fuels and/or diesel fuels compliance and
reporting programs This form is used for RFG & Anti-dumping registration under 40 CFR 8076, Renewable Fuel Standard registration under 40
CFR 80-1150 and Motor Vehicle Diesel Fuel registration under 40 CFR 80 597 All three rules require initial registration prior to conducting regulated
activities Submit an updated registration form within 30 days of any change in previous registration information.
If you think you may already be registered please visit our RFS registered company and facility ID list I CSV) (Dec 1 . 2008)
This page may also be used to delegate a submitter for our online report submission portal which is hosted by EPA's Central Data Exchange (CDX).
A company may have up to 5 submitters at one time If you do not see the link Nominate User, then your company did not give you the ability to
Nominate Users for CDX.
If your company hires a third party to create reports there is an option for them to submit for you via CDX Please visit our CDX delegations page for
more information
Submitting this form does not equal registration, after submission these forms must be printed and signed by a Responsible Corporate
Officer and mailed to:
Mail completed form to: Commercial Delivery:
US Mail U.S Environmental Protection Agency
U.S. Environmental Protection Agency Fuels Programs Registration
Fuels Programs Registration (6406 J) Room 647C: 202-343-9038
1200 Pennsylvania Avenue, NW 1310 LStreet, NW
Washington. DC 20460 Washington. DC 20005
Note: Your session will time out after 20 minutes Any data that has not been saved to your local workstation will be lost Please save your data
periodically to prevent any data loss.
Click here RFQ & Anti.Dumping program: OMB 2060-0277 expires October 31 2007
or more time: Motor Vehicle Diesel Fuel Program OMB 2060-0308 expires January 31 2008
17:03
Figure 12. OTAQ Registration Home Page for a New User
This is the Home Page that most users will see the first time they enter OTAQ Registration. This
is because OTAQ Registration has no record of you yet (using your CDX user id or your email
address to match you up). Registering for CDX and obtaining permission to use OTAQ
Registration does not automatically enter your user data in OTAQ Registration. This section will
explain how to use "New User" to accomplish that.
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U. S. EPA CDX User Manual for OTA Q Registration
Please Note:
If you DO NOT have a 'New User' link on your home page and DO have additional links
such as "View ","Edit ", "Nominate on behalf of
", and "Update User" (see Figure 26 at the beginning of Chapter 4
below for an example), then your User Profile has already been entered into OTAQ
Registration. This is either because a) your User Profile information has been migrated
from the existing OTAQ DC Fuels application or b) you have been Nominated by
another user and EPA has approved the Nomination. Nomination is discussed in
Section 4.5.1, 'If You Have Been Nominated', of this User Guide below.
3.1 User Information
Click on "New User". The OTAQ Registration User Edit page should be displayed. See Figure
15 below. Notice that all the applicable information from your CDX Registration was migrated
over from CDX into OTAQ Registration. This information is not yet present in OTAQ
Registration, but will be when you save and Submit this session.
Items that are required are noted by the presence of a red asterisk (*). Note that the only
required field that is not already filled out is 'Position or Job Title'. You must supply this
information.
In addition to the required fields, you must select roles for you, the user. 'Company Viewer' is
selected by default. This default role will only allow you to view your Company's information. If
you will be maintaining you company's registration information you must select 'Company
Editor' in lieu of 'Company Viewer'. If you will be submitting reports you must select
'Submitter'as well. If you will be nominating other, people from your Company to be users you
must select 'Nominator'.
You may fill out any or all of "Middle Initial", "Valid To Date", "Address Line 2", "Alternate Email",
"Phone Extension", "Alternate Phone", "Alternate Phone Extension", or "Fax Number". Note that
"Valid From Date" has been filled in, defaulted to today's date. You may edit this if you wish. It
may be set to today's date, a date in the past, or a date in the future. If you set it to a future
date, you will not be able to use OTAQ Registration until that date arrives.
OTAQ Registration provides a calendar date entry tool as a convenience. This is accessed by
clicking on the 'Calendar' button beside the Valid From and Valid To entry boxes. See Figure
13 below.
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Select Date, Pie... _
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Figure 13. Calendar Data Entry Tool
Please take note of the area at the bottom left of the illustration that reads "Click Here for more
time:". The CDX servers enforce a 20-minute timeout policy; if no action is seen in a user's
session in 20 minutes, that user is automatically logged out. Unsaved data is lost, and the next
interaction will be automatically redirected to the CDX Login page. This notification is a
"convenience function" in that it tells the user how much time is remaining on the timeout clock
and offers a quick way to reset that clock by clicking on the notification itself. In addition, there
is a 5-minute warning popup box that has a button to reset the timeout clock. See Figure 14
below.
Windows Internet Explorer
Your session will timeout in five minutes. Click OK to restart the session timer,
OK
Cancel
Figure 14. 5 Minute Timeout Warning Popup
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U.S. EPA CDX
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OTAQ Registration - Windows Internet Explon
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3.2 Company Information
After you have filled in your User information, click on the 'Company Info' tab at the top of the
data entry section. The Company Search page will be displayed. See Figure 16 below.
Every OTAQ user must be associated with one or more companies. As part of New User
registration, you must either associate yourself with an existing company or enter the data for a
new company to associate you with.
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f: OTAQRegi:
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User Manual for OTAQ Registration
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company if you are sure that your company has never been registered with OTAQ Fuels before, or you cannot locate it by searching
Enter flew
Company Info
f"n Print - jf^Page"- _ Tools
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Company Name
4043 BIG WEST OIL COMPANY
4547 BIG WEST OF CALIFORNIA LLC
4477 BIG RIVER RESOURCES-WEST BURLI
7769 BIGBIODIESEL. LLC
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Figure 17. Search Results for Company Search
If you cannot find your company by searching for it, or know that you need to register your
company as a new company, click on the 'Enter New Company Info' tab at the top of the data
entry area. The New Company Information page will be displayed. See Figure 18 below.
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U.S. EPA CDX
User Manual for OTAQ Registration
Enter New
Company Info
Company I Entity Name
Name *
Valid From (Start Dale MM/DD/YYYY) *
I Valid To (End Date IWDD/YYYY)
Company / Entity Location
Address 1 ''
Address 2
City *
State *
Zip*
Responsible Corporate Officer (RCO) Info
RCOName*
RCO Title"
RCO Email *
RCO Phone '-
RCO Fax *
"
Program Type (Select all that apply)
H
Gasoline
Q
Diesel
Renewable Fuel Standard
Business Activities (Select all that apply)
n Refiner D Biodiese! Producer
n RIN Generator D Pipeline/Pass-Through Terminal
J Importer
n RIN Owner
n
Transmix
Mobile Facility
n Oxygenate Blender
-1 Truck Loading Terminal
n Independent Lab
D Renewable Diesel
Review » Submit
Figure 18. Enter New Company Info
Enter the appropriate information about your company. All data entry fields are required with
the exception of Valid To, Address 2 and RCO Phone extension. Make sure to choose all
applicable entries under Program Type and Business Activities.
Please review the information under the Help button for definitions of the Business Activities and
select only the ones that pertain to your Company as per the regulations. If you select any
activity other than 'RIN owner', you must fill out facility information. Biodiesel producers must
select the 'Diesel' program type.
3.3 Facility Information
As part of defining a new company, a new user may choose to search for one or more existing
facilities and associate them with the new company, or define a new facility to associate with the
new company. This is optional; a new company may be defined and submitted for approval
without any facilities associated with it, and a company's facilities may be added, deleted, or
edited at any time.
The OTAQ Registration currently has more than 6000 facilities defined in its database. If your
company is using an existing facility, the chances are good that it is already defined. To search
for a facility, click on the Facility Info tab at the top of the data entry area on the OTAQ
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U. S. EPA CDX User Manual for OTA Q Registration
Registration new User webpage. You should see the Facility Information data entry page as
shown in Figure 21 below.
Click on the Facility Search tab at the top of the data entry section. The Facility Search page
will be displayed. See Figure 19 below.
User Info Company Info Facility Info
Associated Facility Search
Facility ID
Name
Facility Type
Ml
Biodiesel Pro
Business Activities importer
Independent
Address
City
9tato sdea
v
iucer
Lab
1
-
ZIP
Refresh
Figure 19. Facility Search tab
Enter as much data as you know, then click 'Search'. Partial data entries work just as they do in
Company search. See Figure 20 below for an example of search criteria and search results.
You may choose as many facilities as are appropriate to associate with by selecting the
checkbox to the left of the name and then clicking 'Associate with Selected Facilities'. You may
search more than once to locate and select all the facilities you wish to associate.
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Associated
.ri_. Facility Search
Faculties
Enter Facility Data
Facility ID
Name
Facility Type
Business Activities
Address
City
State
ZIP
Search
Refresh
Facility ID Facility Name
4 items found, displaying all items. 1
Facility Type Business Activities
D
00230 BIG SPRING REFINERY
Refiner
INTERSTATE 20 EAST @ REFINERY
BIG SPRING. TX 79720
00230
Big Spring Refinery
Gas
Refiner
Interstate 20 E @ Refinery
Big Spring. TX 79720 '
82833
BIG OAK FLAT
Diesel
Refiner
17390 HWY 120
BIG OAK FLAT. CA 95305
83542 BIG BIODIESEL LLC
Diesel Biodiesel Producer, Other Refiner
540 LITTLE DRY CREEK ROAD
PULASKI TN 38478
Associate Selected Facilities
Figure 20. Facility Search Results
If you need to define, a new facility then you should enter all appropriate data on the page
shown in Figures 21 or 22 below, depending on whether you choose to define a Gas/Ethanol
facility or a Diesel/Biodiesel facility. As with the other data entry screens, the required fields are
marked with a red asterisk (*).
Note near the bottom that you must indicate whether you store records for this facility onsite,
offsite, or both. If you store records offsite, you must fill in some information about the offsite
storage location and contact. See Figure 23 for details of this.
Notice the area near the top in Figure 21 and 22 labeled 'Associated Facilities'. The first time
you define your company; this is empty except for the 'Enter New Facility' button. This indicates
that there are no facilities currently associated with your company.
Very Important!
The correct way to define and associate one or more new facilities is to fill out the data
entry area, then click 'Add Facility to List'. You must perform this step or your facility
data will not be transmitted to EPA for approval.
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When you click this button, the name, city, and state of the facility will be listed in the
'Associated Facilities' box, with buttons to show or delete each facility. See Figure 24 below. If
you wish to re-edit any facility, click Show and that facility's information will be displayed in the
data entry area. Click Delete to delete all information entered about a facility (this is not
reversible). Click 'Enter New Facility' to display an empty data entry area for a new Facility to
be created.
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U.S. EPA CDX
User Manual for OTAQ Registration
Associated Facilities
Facility Details
O Gas/Ethanol Facility © Diesel/Biodiesel Facility
Facility Information
Facility Type *
Facility Activities *
©Single Facility OAggregate Facility
D Refiner D Importer
D Mobile Facility D Transmix
D Biodiesel Producer
D Renewable Diesel
D Pipeline'Pass-ThroughTerminal
D Truck Loading Terminal
D Other
Facility Name *
Valid From (Start Date MM/DD/YYYY)"
Valid To (End Date MM/DD/YYYY)
Facility Address One *
Facility Address Two
Facility City*
Facility State"
Facility Zip *
Facility County
Facility Country
Facility PADD *
Description of Aggregated
Distribution System
Calendar
Contact Information
Contact Name *
Contact Title *
Contact Email"
Contact Phone *
Contact Fax *
Contact Phone Ext
Record Storage Information
Records for this Facility are Stored D On Site Q Off Site
Add Facility to
Review & Submit
Figure 22. Create New Facility Page (Diesel/Biodiesel Facility)
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Record Storage Information
Records for this Facility are Stored
Off Site Location*
Off Site Address One *
Off Site Address Two
Off Site City*
Off Site State *
Off Site Zip*
Off Site Name *
Off Site Title
Off Site Email*
Off Site Phone*
Off Site Fax *
0 On Site 0 Off Site
Off Site Phone Ext
Figure 23. Offsite Record Storage Information
Associated Facilities
facility name
city, MD
Show
Delete
Enter New Facility
Figure 24. Associated Facilities Listing
3.4 Completing the Submission
After you have entered all of your information, you need to review your submission for accuracy
and then transmit it to EPA for their consideration. The way to do this is to click the 'Review and
Submit' button at the bottom of any data entry page. See Figure 26 below, "Review and Submit
button" for an illustration of that.
D Submitter D Company Editor 0 Company Vie?/er D Nominator
Review & Submit
Main Menu
Help Desk (8S8) 690-1995
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Figure 25. 'Review and Submit' button
The system will review your entries for correctness and completeness (only digits in phone
numbers, all fields marked 'required' have been filled in, etc.) If the system detects any errors it
will place text in red at the top of the page indicating which pages have errors and where the
errors are on the current page (see Figure 26 below, "Typical Error Messages"). Note that the
error messages that refer to data on the current page are 'hyperlinked'; i.e., if you click on the
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U.S. EPA CDX
User Manual for OTAQ Registration
message it will take your cursor directly to the incorrect data and leave you ready to enter
corrections. (The reference to any other tab is not hyperlinked; you will have to click on the tab
to navigate to it.)
U.S. Environmental Protection Agency
i ! - .-.-,; 3TAC Registration
OTAQ Registration
Errors have been found on the following tab(s): User Information Company Information
e following errors have been found on this tab. Click on the message to go to the error
Position or Job Title is required.
Figure 26. Typical Error Messages
If the system does not detect any errors, then the 'Review' page will be displayed. This is a
read-only copy of all the data you are about to send EPA. See Figure 27 below, "Review Page"
for an example.
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U.S. Environmental Protection Aatncv
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OTAQ Registration
User Info
Request Date
Prefix
First Name
Last Name
03'12/2009
Dr.
Daniel
Fox
Position or Job Title
Valid From (Start Date MM'DDWY)
li.; : j'.End :',-re V : ' VYYT
Address and Contact Info
Address 1
Address 2
City
State
Zip
Ema
Phone
Alternate Phone
Fax
New Carroltton
MD
20785
dfox@csc.com
3014295081
Alternate Emai
Phone Ext
Alternate Phone Ext
Submitter Company Editor Company Viewer Nominator
Company ID/Name
Name
Valid From (Start Date MM'DD'YYYY)
Valid To (End Date MM/DD/YYYY)
Company/Entity Location
Address 1
Address 2
City
State
Zip
1201 MainSt
address two
New Carrollton
MD
20785
Responsible Corporate Officer iRCO) Information
RCO Name ResponsiblOfficia
RCO Title
RCO Ema
RCO Phone
RCO Fax
CEO
gjenkins4@csc.com
111-222-3333
111-111-2222
Program Type
Gasoline
Renewable Fuel Standard
Business Activities
Refiner
Biodiesel Producer
Pipeline/Pass-Through Terminai
Transmix
Mobile Facility
Oxygenate Blender
Truck Loading Terminal
Independent Lab
Renewable Diesel
RIN Generator
Importer
RIN Owner
Figure 27. Review Page
Please look it over and make sure that it correctly indicates what you want to send to EPA for
their consideration. If you need to make any corrections, click the 'Back' button at the bottom of
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the page. If it is correct, click the 'Submit' button. You will then get the Submission page (see
Figure 28 below, "Submission Page" for an example.)
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otectron Agency
OTAQ Registration
Submission
If the information you provide changes, your company/entity is responsible for resubmitting this form to update the
information
Submitting this form does not equal registration, before submission these forms must be printed and all data inputted must
be present on the page. The form also must be signed by a Responsible Corporate Officer and mailed to one of the
addresses below. EPA must receive and approve this form before you will be allowed to perform other tasks in this
application (e.g. associating yourself with other companies or facilities, nominating new users, editing your user information,
etc.).
The registration forms on this page are to be used for the RFG and Anti-Dumping, Diesel Sulfur, and Renewable Fuels
Standard programs. Please see our Fuel and Fuel Additive Registration (FFARS) web site for FFARS registration forms.
US Mail:
U.S. Environmental Protection Agency
Fuels Programs Registration (6406J)
1200 Pennsylvania Avenue, NW
Washington, DC 20460
Commercial Delivery:
U.S. Environmental Protection Agency
Fuels Programs Registration
Room 647C: 202-343-9038
1310 L Street, NW
Washington. DC 20005
|Print the registration forms (click here). Failure to mail the hard copy of these forms will prevent registration.
I have printed this form and understand that I must mail it properly signed to one of the above addresses.
Continue
Help DesK (888) 890-1995
e I Pmacv and secun:y Notice | c
Figure 28. Submission Page
Notice that there are some instructions and some mailing addresses. Please read them
carefully. This is important! You are required to print out a paper document, sign it, and send it
to EPA. They must receive this to process your application. You may access these documents
(in .pdf format) via the link contained in the sentence 'Print the registration forms (click here)'
near the bottom of the page. Note that the addresses are also contained in the printed
documents.
Very Important!
You must print, sign, and mail these documents! (Or use a delivery service such as
UPS, Fedex, etc.) EPA will not take any action on your New User submission until they
are received.
After you have printed the documents, please select the button next to the sentence 'I have
printed this form and understand that I must mail it properly signed to one of the above
addresses.' The system will not allow you to click the 'Continue' button at the bottom of the
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page until you have done so. Only when you click the 'Continue' button will the information you
typed in be submitted to EPA. Please click the 'Continue' button. You will then see the
'Submission Success' page (see figure 29 for an example).
U.S. Environmental Protection Agency
Figure 29. Submission Success Page
It is now time to mail your documents and wait for EPA to review your New User submission.
Please give the process a few days for your documentation to be received at EPA and for them
to review it. You may click the 'Continue' button if you wish. You will be redirected to your
OTAQ Registration Home Page. There will be a message displayed on that page indicating,
"The system has detected that you have been registered but not yet approved."
3.5 A Note on the Submitter Role
The Submitter role is currently mapped to a separate Web application within CDX. This
application is known as 'OTAQ DC Fuels Submission'. In order to submit OTAQ reports via the
Web, you will need permission to use this application. OTAQ has already 'granted' this
permission by approving your New User submission, Nominee submission, or Update User
submission that contained the Submitter role as selected for the Company you wish to submit
for. You will be notified by email once OTAQ has granted this permission.
However, you will need to call the CDX Help Desk at 1-888-890-1995 option 5 and
specifically ask for this application to be added to your CDX User Profile once you have
received this email. They should have received an automatically generated message
informing them of the OTAQ Approver's decision and this should be easily done. If not, please
contact the OTAQ Help Desk at 1-888-890-1995 option 4 and they will assist in sorting out any
difficulties. Alternatively, you may refer to the DCFUEL User's guide available at
http://www.epa.gov/otaq/regs/fuels/fuelsregistration.htm
Please keep in mind that you will have to apply for and receive a Digital Certificate in order to
successfully submit Confidential Business Information. (All OTAQ Reports are considered CBI,
unless otherwise noted by the submitter.) In order to obtain the Certificate you will have to print,
sign, and mail a Digital Signature Agreement. This agreement should have been presented to
you as part of your registration process. It is also available by selecting 'Digital Certificate' from
the left-side menu of your MyCDX Homepage (after you have obtained the OTAQ DC Fuels
Submission role). The process of applying for and obtaining a Digital Certificate is explained
fully in the OTAQ DC Fuels User Guide, which is available from either the CDX OTAQ Help
Desk or the EPA OTAQ Help Desk. Please note there is a sample letter on the last page of the
print out that contains the Digital Signature Agreement. This is required for all users that are not
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User Manual for OTAQ Registration
Responsible Corporate Officers. Failure to include the letter will delay your registration and may
delay your company registration.
3.6 A Note for Existing OTAQ DC Fuels Submitters
The OTAQ DC Fuels Submission application has been updated to 'cooperate' with OTAQ
Registration. Now, it accesses the data kept by OTAQ Registration to determine which
Companies a user has the Submitter role for, and presents that information to the user. If the
user has this role for more than one Company, the user will be prompted to select which
Company he/she is submitting for on this session. The user will then be prompted to verify the
RCO information on file for that Company. If the user says 'Yes', they will be allowed to
proceed to the OTAQ DC Fuels Submission application. If the user says 'No', they (and all
users associated with that Company) will be deactivated pending EPA resolution of the RCO
information.
Every effort has been made to pre-register all existing OTAQ DC Fuels Submitters with OTAQ
Registration. However, this was of necessity a manual operation working with imperfect
information, and some users may not be pre-registered correctly or at all.
If you have not accessed OTAQ DC Fuels Submission application in some time, you may be
presented with the following message: "Either your user account with OTAQ Fuels Registration
has expired, or you do not have the Submitter role for any active, valid companies." (See figure
30 below.) If this happens, it is because you do not yet have an active account profile in OTAQ
Registration. You will need to add the OTAQ Registration role to your CDX Profile as explained
above and perform a New User submission, remembering to check the Submitter role and to
search for and select the appropriate Company to associate with yourself.
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r user account with OTAQ Fuels Registration has expired, or you do not have the Submitter role tor any active, valid c
Figure 30. 'You do not have the Submitter role' message
3.7 Summary
The minimum you need to do to submit your user information to the OTAQ Registration system
is to sign up with CDX, select OTAQ Registration, enter the OTAQ Registration system, select
New User, provide a Position or Job Title, search for, locate, and select a company to associate
with, and submit your information for approval. All other data are optional, and can be entered
later by editing your profile, editing your company, defining new facilities or facility associations,
etc.
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Chapter 4. Using OTAQ Registration
After you have successfully composed and submitted as a New User, EPA will review your
submission. This will include waiting for your printed and signed copy of the submission
information, calling you and/or your RCO to confirm details of your submission, or other
activities. Be sure to print a copy of the .pdf file that was presented to you at the completion of
your New User submission, sign it, and mail it to the indicated address.
When EPA approves your New User submission, the roles that you requested will be shown on
your OTAQ Registration Home Page. (This assumes that EPA did not make any changes to
your submitted information. EPA can edit any submission before it is approved.) You should be
able to View one or more companies, Edit one or more companies, and/or Nominate on behalf
of one or more companies. Figure 31 below presents a typical Home Page with roles displayed
for two companies.
If you see a Home Page similar to Figure 32 below, it is because you have submitted your New
User request but it has not yet been approved by EPA. You may call EPA at 202-343-9755 to
enquire as to the status, or you may log back in later to see if it has been approved.
Registration Program Home
Submit New or Update Existing User Information
: Update User
. Company Information
: New Company
: Edit - CSC
: Edit - RuoweiCom2
; Nominate on behalf of CSC
i Nominate on behalf of RuoweiCom2
Complete the company information to register your Company' Entity1 Facility for gasoline, renewable fuels and.or diesel fuels compliance and
reporting programs This form is used for RFG & Anti-dumping registration under 40 CFR 80.76, Renewable Fuel Standard registration under 40
CFR 80.1150 and Motor Vehicle Diesel Fuel registration under 40 CFR 80 597 All three rules require initial registration prior to conducting regulated
activities Submit an updated registration form within 30 days of any change in previous registration information
If you think you may already be registered, please visit our RF5 registered company and facility ID list [CSVi (Dec 5, 2008).
This page may also be used to delegate a submitter for our online report submission portal which is hosted by EPA's Central Data Exchange (CDX)
A company may have up to 5 submitters at one time. If you do not seethe link Nominate User, then your company did not give you the ability to
Nominate Users for CDX
If your company hires a third party to create reports there is an option for them to submit for you via CDX. Please visit our CDX delegations page for
more information.
Submitting this form does not equal registration, after submission these forms must be printed and signed by a Responsible Corporate
Officer and mailed to:
Mail completed form to: Commercial Delivery:
US Mail: US. Environmental Protection Agency
U.S. Environmental Protection Agency Fuels Programs Registration
Fuels Programs Registration (6406J)" Room 647C. 202-343-9038
1200 Pennsylvania Avenue NW 1310 L Street. NW
Washington, DC 20460 Washington DC 20005
Note: Your session will time out after 20 minutes Any data that has not been saved to your local workstation will be lost Please save your data
periodically to prevent any data loss.
RFG & Anti-Dumping Program: OMB 2060-0277 expires October 31, 2007
Motor Vehicle Diesel Fuel Program, OMB 2060-0308 expires January 31, 2008
encrypted secure session.
Help Desk (688)890-1995
EPA Home | P'iv3i:v diiil i.eiu'n, I'lcgce | £
'.'. epa gov.'epahome.'usenotice h
Figure 31. Existing User Home Page
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OTAQ Registration
)TAQ Registration Program Home
The system has detected that you have been registered but not yet approved Dlease continue to collect and submit the required
documentation, or contact the EPA Fuels Help Line at 202-343-9755
Complete the company information to register your Company;' Entity/ Facility for gasoline renewable fuels and'or diesel fuels compliance and
reporting programs This form is used for RFG & Anti-dumping registration under 40 CFR 80 76. Renewable Fuel Standard registration under 40
CFR 80.1150 and Motor Vehicle Diesel Fuel registration under 40 CFR 80.597 All three rules require initial registration prior to conducting regulated
activities Submit an updated registration form within 30 days of any change in previous registration information
If you think you may already be registered, please visit our RFS registered company and facility ID list (CSV) (Jan 9. 2009).
This page may also be used to delegate a submitter for our online report submission portal which is hosted by FPA's Central Data Fxchange (CDX)
A company may have up to 5 submitters at one time If you do not see the link Nominate User, then your company did not give you the ability to
Nominate Users for CDX.
If your company hires a third party to create reports there is an option for them to submit for you via CDX. Please visit our CDX delegations page for
more information.
Submitting this form does not equal registration, after submission these forms must be printed and signed by a Responsible Corporate
Officer and mailed to:
Mail completed form to: Commercial Delivery:
US Mail U.S Environmental Protection Agency
U.S. Environmental Protection Agency Fuels Programs Registration
Fuels Programs Registration (6406J) Room 647C: 202-343-9038
1200 Pennsylvania Avenue NW 1310 L Street. NW
Washington.' DC 20460 Washington. DC 20005
Note: Your session will time out after 20 minutes Any data that has not been saved to your local workstation will be lost. Please save your data
periodically to prevent any data loss.
RFG & Anti-Dumping Program. OMB 2060-0277 expires October 31, 2007
Click here Motor Vehicle Diesel Fuel Program: OMB 2060-0308 expires January 31.2008
|for more time: ^^^^^^^_^^^_^^^_
19:48
encrypted secure session.
\ 100% - j
Figure 32. Pending User Homepage
There are 5 general activities possible from the Home Page - Update User, New Company, Edit
, View , and Nominate on Behalf of . Note that not all
users will have all of these available to them.
All users will have Update User. This is the function provided for you to update your own
information in OTAQ Registration. Additionally, this is where you would associate or de-
associate with one or more companies.
All users (with a few exceptions) will have the Nominate role for each company they are
associated with. This allows you to start the registration process for another person in your
company. It is essentially the same as performing a "New User" submission for someone other
than you.
Generally, a user will have the View or Edit roles for a given company, but not both. Both roles
allow access to all the information about a company that is stored in OTAQ Registration,
including the facilities associated with that company. Edit allows a user to change that
information and submit the changes to EPA for approval, including information about the
associated facilities. Editing a company includes being able to associate and de-associate
existing facilities and define new ones.
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4.1 Existing User Home Page
After your New User submission has been approved by EPA, your OTAQ Registration Home
Page will reflect the roles and permissions that you have been granted. (See Figure 33 below.)
You should be able to View one or more companies, Edit one or more companies, and/or
Nominate on behalf of one or more companies. Each of these will be discussed at greater
length below.
Registration Program Home
Submit New or Update Existing User Information
: Update User
Company Information
: New Company
0 Edit - CSC
: Edit - RuoweiCom2
: Nominate on behalf of CSC
: Nominate on behalf of RuoweiCQm2
Complete the company information to register your Company'1 Entity/ Facility for gasoline, renewable fuels anchor cliesel fuels compliance and
reporting programs This form is used for RFC & Anti-dumping registration under 40 CFR 80.76. Renewable Fuel Standard registration under 40
CFR 80.1150 and Motor Vehicle Diesel Fuel registration under 40 CFR 80 597 All three rules require initial registration prior to conducting regulated
activities. Submit an updated registration form within 30 days of any change in previous registration information.
If you think you may already be registered please visit our RFS registered company and facility ID list (CSV) (Dec 5. 2008).
This page may also be used to delegate a submitter for our online report submission portal which is hosted by EPA's Central Data Exchange (CDX).
A company may have up to 5 submitters at one time. If you do not see the link Nominate User then your company did not give you the ability to
Nominate Users for CDX.
If your company hires a third party to create reports there is an option for them to submit for you via CDX. Please visit our CDX delegations page for
more information.
Submitting this form does not equal registration, after submission these forms must be printed and signed by a Responsible Corporate
Officer and mailed to:
Mail completed form to: Commercial Delivery:
US Mail: U.S. Environmental Protection Agency
U.S. Environmental Protection Agency Fuels Programs Registration
Fuels Programs Registration (6406J)" Room 647C; 202-343-9038
1200 Pennsylvania Avenue. NW 1310 L Street NW
Washington, DC 20460 Washington. DC 20005
Note: Your session will time out after 20 minutes. Any data that has not been saved to your local workstation will be lost. Piease save your data
periodically to prevent any data loss.
RFG & Anti-Dumping Program: OMB 2060-0277 expires October 31. 2007
Motor Vehicle Diesel Fuel Program: OMB 2060-0308 expires January 31. 2008
HelpDesK (888)890.1995
v epa gov/epahome/usenoflce htm
Figure 33. Typical Existing User Home Page
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4.2 Update User
Update User is the name of the function within OTAQ Registration where a user manages his or
her own information. This would include your name, address, email address, and company
affiliations.
4.2.1 Update User
Every user will have a 'User Info' tab and a 'New Association' tab. In addition, there will be one
tab for each company that a user is currently associated with. This tab will display and manage
the companies that the user is associated with, and the roles that go with each of those
assignments. Each required field is marked with an asterisk. Since this is not a New User, all
required data should already be present. The exception to this is if your data was migrated from
the existing CDX OTAQ DC Fuels submission application. In that case, the first time you edit
your data you will need to enter a Position or Job Title. Your Valid From date should default to
the date you first registered in OTAQ DC Fuels.
User Info
RuoweiCom2
Association
Enter User Info
Request Date
Prefix
First Name *
Last Name *
Position or Job Title *
Valid From (Start Date MM/DD/YYYY)'
OMs
Middle Initial
Suffix
Valid To (End Date MM/DD/YYYY)
Calendar
Enter Address and Contact Info
Address 1 *
Address 2
City *
State *
Zip'
Email *
Phone *
Alternate Phone
Fax
|84QO Corporate Drive
I
| Hew Cairolton
Alternate Emai
Phone Ext
Alternate Phone Ext
Review & Submit
Refresh
Figure 34. Edit User Information Page
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U. S. EPA CDX User Manual for OTA Q Registration
Very Important!
For now, any time that you edit/update your User Profile EPA requests that you print a
copy of the Review and Submit screen and have your RCO sign it to indicate his/her
concurrence. This signed copy MUST be mailed to EPA before the changes will be
approved. The next release of the software will include functions to assist with this
process.
4.2.2 Edit Company Affiliation
Each Company tab lists the Name and Company/Entity ID of one company you are affiliated. It
also displays the roles assigned to you on behalf of that company. You may edit these role
associations via the use of the checkboxes provided. If you select Submitter or Company
Editor, you must have a signed Digital Signature Agreement on file with EPA/CDX. The system
will present you with an Agreement and prompt you to print it out, fill it out, sign it, and mail it in.
Company Information
Company / Entity Id 3005
Company;' Entity Name CSC
Roles
0 Submitter 0 Company Editor D Company Viewer 0 Nominator
Facilities Information
Facility ID Facility Nam
Figure 35. Update User Company/Roles Tab
4.2.3 New Association
The Update User New Association tab allows a user to request that a new Company association
be established for him/her. It works the same as the Company Search tab in the New User
page. The user enters information about the company they wish to associate with and clicks
Search. A list of companies that match that information is displayed, and the user selects one
from that list.
There is no way to request an association to a new Company from this screen. An existing user
must first perform a New Company submission and wait for EPA to approve the Company
before being able to associate themselves to that Company. See Figure 36 for the New
Association tab.
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U. S. EPA CDX User Manual for OTA Q Registration
new
Association
Company Search
Company Id
Name
Address
City
State i5""*
ZIP
Search
Figure 36. Update User New Association tab
4.3 New Company
Every user has the ability to submit a new Company for approval/registration to EPA. The New
Company submission process works very similarly to the process for defining/submitting a new
Company as part of the New User Registration process.
Very Important!
For now, any time that you submit a new Company request EPA requests that you print
a copy of the Review and Submit screen and have that Company's RCO sign it to
indicate his/her concurrence. This signed copy MUST be mailed to EPA before the
changes will be approved. The next release of the software will include functions to
assist with this process.
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4.3.1 Company Details
Company Associated
Details Facilities
Name*
Valid From (Start Date MM/DD/YYYY) *
Address 1 *
Address 2
City "
State *
Zip"
RCO Name *
RCO Title '
RCO Email *
RCO Phone A
RCO Fax "
3 Gasoline
D Refiner D
D RIN Generator D
D Importer D
D RIN Owner D
i
112/22/2008 ! Calendar j Valid Tn (Fnrt Date MM.Tin.'YYYY* I I Calendar
| |
I I
| |
Select : v ;[
C=^
j
[
|
Evt I i
I
D Diesel D Renewable Fuel Standard
Biodiesel Producer -1 Oxygenate Blender
Pipeline/Pass-Through Terminal -1 Truck Loading Terminal
Transmix -1 Independent Lab
Mobile Facility Renewable Diesel
Figure 37. Existing User New Company Details Page
Required data is indicated with a red asterisk. One or more Program Type selections are
required, as is one or more Business Activity selections.
You may define one or more new Facilities to associate with the New Company at the time you
submit the New Company. You may also associate the new Company with one or more
existing Facilities. Neither of these is required; you may define and submit a new Company with
no Facility information. If the Company is approved by EPA, it is possible to create or associate
Facilities with it via the use of the Edit Company function.
Very Important!
The correct way to define and associate one or more new facilities is to fill out the data
entry area, then click 'Add Facility to List'. You must perform this step or your facility
data will not be transmitted to EPA for approval.
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4.3.2 New Company Facilities
Company Associated
Details Facilities
A
Associated Facintysearch
Facilities
Associated Facilities
Enter New Facility
Facility Details
©Gas'Ethanol Facility ODiesel'Biodiesel Facility
Facility Information
Facility Activities*
D Refiner
D Importer
D Oxygenate Blender
D RIM Generator
Facility Name'
Valid From (Start Date MM/DD/YYYY)
Valid To (End Date MMOD/YYYY)
Facility Address One *
Facility Address Two
Facility City *
Facility State *
Facility Zip*
Facility County
Facility Country
Facility PADD *
Select
Facility Information
Contact Name *
Contact Title"
Contact Email *
Contact Phone *
Contact Fax *
Contact Phone Ext
E"~cord Storage Information
jrdsforthis Facility are Stored D On Site D Off Site
Add FaciBty to List
Figure 38. Existing User New Facility Creation Page
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Company
Details
Associated
Facilities
Associated
facilities
Facility Search
.
Enter Facility Data
Facility ID
Name
Facility Type
Business Activities
Address
City
State
ZIP
Company Id
Search
Refresh
Figure 39. New Company Associate with Existing Facility
4.4 View Company
View Company is provided so that a User may be allowed to look up and discover information
about one or more Companies that they are associated with but not be able to edit or change
that information. Typically a user will not be granted View Company and Edit Company for the
same Company, as there would be no advantage to having both a read-only and a read-write
view of the same information. However, selecting both will not cause a problem.
The View Company screen looks exactly like the Review and Submit screen on the Edit
Company function, and will not be reproduced here.
4.5 Edit Company
This is the function provided to edit the information that OTAQ maintains on every company. Not
every user will have a role to edit Company information for any or all of the Companies they are
associated with. Therefore, the "Edit " menu choice as shown in Figure 33 above
may or may not be available on your particular OTAQ Registration home page.
The Edit Company Details page is shown in Figure 40 below. Every required field is marked
with a red asterisk, and should already be filled in. Note that the Company ID field is NOT
editable. Make the necessary changes and press 'Review and Submit'. If no errors are found,
your edits will be reflected in the read-only page that is presented. If there are errors, there will
be red error messages at the top of the edit page. Those messages are hyperlinked to the data
causing the error (you can click on an error message and be taken to the 'offending' data
directly). If there are no errors, you will be presented with a read-only page of data that reflects
the changes you wish to make. Click 'Submit' for your changes to be transmitted to EPA for
review and approval.
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U. S. EPA CDX User Manual for OTA Q Registration
The Edit Company page also has an Associated Facilities tab (See Figure 41 below). This is
where you may review the data concerning each Facility that is associated with your Company.
At the top there is a list of the associated Facilities. Clicking the 'Show' link next to one will
display the information about that Facility below the list. Clicking the 'Delete' link will delete the
association between your Company and that Facility - not the Facility record itself. At this time,
there is no way for the Facility data itself to be edited, since Facilities may be shared between
two or more Companies.
Again, press 'Review and Submit' if you have made any new associations or deleted any
existing ones. Your changes will be reflected in the read-only page that is presented. Click
'Submit' for your changes to be transmitted to EPA for review and approval.
Company Associated
Details Facilities
Company / Entity Name
Name * ~-s~-
Company ID 3005
Valid From (Start Date MM/DD/YYYY) " |i 1/24/2608 ] caid.r | valid Tn(Fnd
ompany ntity
/\r|(j|-oss 1 * jaddressone
Address ' |addstv
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U.S. EPA CDX
User Manual for OTAQ Registration
<
Company Associated
Details Facilities
Associated
Facilities Facility Search
RuoweiFac2 80008 greenbelt. MD
CSC Facility Test one 80009 New Carrollton, MD
Enter New Facility
Gas/Ethanol Facility Diesel/Biodiesel Facility
Facility ID" I55 1
Facility Type* Single Facility Aggregate Facility
Refiner Importer
Mobile Facility Transmix
Facility Activities*
Biodiesel Producer Renewable Diesel
Valid From (Start Date MMOD/YYYY) *
Valid To (End Date MIWDO/YYYY)
Facility State 7:
Facility Zip *
Facility PADD*
Description of Aggregated
Distribution System
Contact Name *
Contact Title *
Contact Email "
Contact Phone *
Contact Fax * Ib
Records for this Facility are Stored On Site Off Site
Show Delete
Show Delete
^^^^^^^^^B 1
Pipeline/Pass-Through Terminal
Truck Loading Terminal
Other
| |
RJ .-.-.-->;: |
n.24,:02j 1
IQGGgreentetlT'd I
1
gieer-belL |
Maryland i_v]|
m=n
i
i
4 , vj
blah-
Contact Phone Ext
Figure 41. Edit Company - Create/Display Facility Tab
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Company Associated
Details Facilities
Associated ,.,
Facilities Fac,l,ty Search
Facility ID
Facility Type
Business Activities
State
ZIP
Company Id
Search
|
1
-;l /
ft
Biodiese! Producer
Importer
hcepe-ider; ^a3
1
Select fig
1
1
Refresh
Figure 42. Edit Company - Associate with Existing Facility tab
You may also search for an existing Facility record to associate with your Company via the
Facility Search tab. OTAQ recommends that you try this first, as there are over 6000 Facilities
already listed in the system. It is likely that the one you need is already in the system, and re-
using an existing Facility definition will save time and increase the accuracy of the data in the
Fuels Registration database by possibly avoiding establishing two records for the same Facility.
Please see Section 3.3, "Facility Information" above for more detail as to how to use this
function.
4.6 Nominate User
Users may nominate another person to be a user of the OTAQ Registration system. This is
very similar to the New User function, except that you are entering data on behalf of someone
other than yourself. In addition, the Registration system will only allow you to Nominate on
behalf of a Company that has given you permission for this role. That is to say, when you
Nominate a new user they will automatically receive the Company ID of one given Company
and you will not have any opportunity to change that.
Not every user will have a role "Nominate on behalf of " for any or all of the
Companies they are associated with. Therefore, the "Nominate" menu choice as shown in
Figure 33 above may or may not be available on your particular OTAQ Registration home page.
Figure 43 shows the Nominate User page. The information is the same as for the New User
function. Required information is designated with a red asterisk. The calendar widget is
available as a shortcut for entering dates into the Valid From and Valid To fields.
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U. S. EPA CDX User Manual for OTA Q Registration
Enter Nominated User Information
EPA Assigned Company/Entity ID *
First Name *
Last Name *
Position or Job Title*
Valid From Date (MM/DD/YYYY)" \W23/2QQfi^ calendar
Valid To Date (MM/DDiYYYY)
Address 1
Address 2
City"
State "
Zip-
Email *
Phone *
Alternate Phone
Roles
Calendar
D Submitter D Company Editor D Company Viewer O Nominator
Delete Nomination
Review & Submit Refresh
Main Menu
Figure 43. Nominate User
Note that since each of the Roles listed is optional (a given user may or may not possess each
or any of them) it is possible to submit a Nomination without any Roles chosen at all, and this
will pass the system's error-checking function. Please remember to select one or more Roles
for the Nominated person; otherwise, the person will possibly be approved and registered for
the OTAQ Fuels Registration system, but will not be able to actually do anything when they log
in!
As with all data entry pages in the OTAQ Fuels Registration system, press 'Review and Submit'
when you are finished entering data. If there are errors, there will be red error messages at the
top of the Nominate User page. Those messages are hyperlinked to the data causing the error
(you can click on an error message and be taken to the 'offending' data directly). If there are no
errors, you will be presented with a read-only page of data that reflects the Nomination you wish
to make. Click 'Submit' for your Nomination to be transmitted to EPA for review and approval.
4.6.1 If You Have Been Nominated
If you have been Nominated by another user to become an OTAQ Registration user, you will
first establish a user account with CDX just the same as if you were entering the system for the
first time. The first difference is that you will have received an email from the OTAQ Fuels
Registration system directing you to do so, with a document attached showing the data the
Nominator had entered concerning you. The second difference will be that you will have an
OTAQ Fuels Registration Home Page that is already populated with the roles that the
Nominator selected for you, and you will not have to go through the New User process. Note:
the OTAQ Fuels Registration system uses your email address as the identifier to discover
whether you are a Nominee or a New User. This means it is very important to enter it correctly!
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Appendix A. Terms and Definitions
Company Editor:
An individual delegated by the Responsible Corporate Officer who can edit the company's
registration information and provide the Responsible Corporate Officer with the forms to sign
and mail in. Not delegating a user to do this will mean that only the responsible corporate
officer can edit the company's information.
Company Viewer:
User with this role can only view the company's registration information. It is suggested all
users have this role.
Nominator:
An individual delegated by the Responsible Corporate Officer who can nominate other users for
the system and provide the Responsible Corporate Officer with the forms to sign and mail in.
Not delegating a user to do this will mean that only the responsible corporate officer can
nominate users to use this system.
Submitter:
An individual that can submit reports on a company's behalf. This is a longer registration
process and the user must further register with EPA to receive a digital signature. This role will
allow the user to submit information electronically. If the user is not a Responsible Corporate
Officer, the Responsible Corporate Officer must delegate them and accept responsibility for the
user's reports as instructed.
Valid From:
Date the user may begin using the system.
Valid To:
Date the user's access to the system is no longer valid.
Responsible Corporate Officers, Business Owners and Delegated Individuals:
The various fuels reporting programs implemented by the Office of Transportation and Air
Quality (OTAQ) contain regulatory language requiring that reports submitted to EPA be signed
and certified by a responsible corporate officer (RCO) or owner.
The Fuels Reporting Program, implemented using EPA's Central Data Exchange (CDX),
provides an electronic reporting method that is secure and completely paperless. An RCO or
owner establishes a personal CDX account and applies for and obtains a digital certificate. The
digital certificate enables the RCO or owner to electronically sign and certify reports submitted
to EPA. Alternately, EPA will accept reports that are signed by someone to whom the
responsibility is delegated by an RCO or owner. One or more individuals, who are employees
of the company, and who are familiar with the information being submitted, may be named by
an RCO or owner, if the delegations are made in writing, on company letterhead. The letter
must be signed by an RCO or owner and must include a statement acknowledging that, the
RCO or owner and their delegate(s), are responsible for report information submitted. The
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U. S. EPA CDX User Manual for OTA Q Registration
following information must be provided for each person to whom reporting authority is
delegated:
Each person to whom reporting authority is delegated by an RCO or owner will be required to
set up a personal CDX account, apply for, and obtain a digital certificate, enabling them to
electronically sign and certify reports submitted to EPA.
Responsible Corporate Officers may also delegate reporting to a third party non-employee, for
example, a consultant who prepares reports or the company lawyer. In order to do so the RCO
must follow the instructions on the CDX Information page.
Programs (Select all that apply)
Title 40 CFR Part 80 Registration is based on programs you must report to comply with. For
example, if you are from a company that only blends renewable fuel into gasoline and is going
to take ownership of Renewable Identification Numbers, you only need to select RFS.
However, if you were a blender of gasoline blendstocks you would need to also select gasoline
and comply with the gasoline programs.
Gasoline (Registration for compliance with Subparts D, E, G, H, J, and L).
Diesel (Registration for compliance with Subpart I, please note all Biodiesel producers must
comply with part I).
Renewable Fuel Standard (Registration for compliance with Subpart K).
Business Activities (Select all that apply)
Refiner (All programs; Refiner of petroleum products, see 80.2).
Biodiesel Producer (Subparts I and Konly; Producer of Biodiesel, see 80.1101 (h)).
Oxygenate Blender (Subpart D only).
RIN Generator (Subpart K only, must be selected by all who import or produce renewable fuel
as defined by Subpart K).
Pipeline/Pass-Through Terminal (Subpart I only).
Truck Loading Terminal (Subpart I only).
Importer (All programs; Importer of petroleum products, see 80.2).
Transmix (Subpart I only).
Independent Lab (Gasoline Programs only).
RIN Owner (Subpart K only, must be selected by all who register under subpart K)
Mobile Facility (Subpart I only).
Renewable Diesel (Subparts I and Konly, see 80.1101(i)).
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