A Guide to Completing Your Clean
    Alternative Fuels Conversion
    Notification Package

    Instructions for Submitting Clean
    Alternative Fuels Conversion
    Demonstration Information to EPA
United States
Environmental Proloclion
Agency

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     A Guide to Completing Your Clean
        Alternative Fuels Conversion
             Notification Package

       Instructions for Submitting Clean
         Alternative Fuels Conversion
      Demonstration Information to EPA
                    Compliance Division
               Office of Transportation and Air Quality
               U.S. Environmental Protection Agency
United States
Environm«nl.»l ProlecliQn
Agency
EPA-420-B-14-019a
June 2014

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        Instructions for Submitting Clean Alternative Fuels Conversion
                       Demonstration Information to EPA

   1. Converters submitting data must have a manufacturer's code established
      with Verify

   EPA receives data and documents from original engine manufacturers and conversion
   manufacturers through its Verify data system. Any manufacturer or converter wishing to submit
   data or documents must have a valid manufacturer code, which can be obtained by following the
   instructions at http://www.epa.gov/otaq/verify/mfr-code.htm. Please follow all instructions
   completely. Any problems or questions regarding Verify should be directed to the Verify Help
   Desk at 1-888-890-1995 or verifyhelp@csc.com.
   2. First time Verify users need to follow the Verify setup instructions

   After obtaining a Verify manufacturer code, data submitters will need to set up user account(s) by
   following the instructions at http://www.epa.gov/OMS/verify/setup.htm. A user account is
   mandatory in order to submit data or documents. Any problems with setting up a user account
   should be directed to the Verify Help Desk at 1-888-890-1995 or verifyhelp@csc.com.
   3. Select demonstration category and corresponding process

   The table below shows how converters should proceed based on their type of conversion:
Demonstrati
on Category
Certification1
Intermediate
Age2
Outside
Useful Life3
Any Large
Volume
Converter4
Light Duty
http://www.epa.gov/otaq/cert.htm

http://www.epa.gov/otaq/consumer/fuels/altfuels
/documents/cafe -form-ld-iav.xls
http://www.epa.gov/otaq/consumer/fuels/altfuels
/documents/cafe -form-ld-oul.xls
Contact Mike Sabourin at
sabourin.michael@epa.gov

Heavy Duty
http://www.epa.gov/otaq/certdat2.htmft
cert
http://www.epa.gov/otaq/consumer/fuel
s/altfuels/cafc -form-hd-iav.xls
http://www.epa.gov/otaq/consumer/fuel
s/altfuels/cafc -form-hd-oul.xls
Contact Fakhri Hamady at
hamady.fakhri@epa.gov
'See 40 CFR section 85.510
2 See 40 CFR section 85.515
3 See 40 CFR section 85.520

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   Depending on the demonstration category and applicability, the references in the preceding table
   link to regulations and information regarding certification, or to the appropriate clean alternative
   fuel conversion data submission form or EPA contact.

   NOTE: Conversion manufacturers seeking a certificate of conformity should review the
   certification information or follow up with the appropriate contact as indicated in the table.  The
   rest of these instructions apply only to conversion manufacturers who are submitting an
   intermediate age or outside useful life notification package.  Instructions for completing the
   notification package forms are included in each downloadable data submission form.


   4. Embed related documents required by regulations

   Please refer to regulations pertaining to alternative fuel conversions (40 CFR Part 85 subpart F) to
   determine which supporting documents you must attach to the data submission form. Note that
   EPA will consider any forms submitted without the proper supporting documents to be
   incomplete.  Instructions on  how to embed documents in the data submission form are included
   within the form itself.

   Note: Converters who consider any of the information on the forms and/or any of the supporting
   documentation to be confidential business information (CBI) must  prepare and submit both a CBI
   version and a non-CBI version of the Verify submission. Converters should direct questions
   regarding what EPA considers to be CBI to the appropriate contact listed in the table above before
   entering submissions into  Verify.

   5. Properly name data  submission form
   The filename for the data  submission form should consist of the following elements, each
   separated by an underscore:

          a.  CBIorFOI
          b.  Engine Family Identifier (first letter must match current or following year)
          c.  HD or LD (Heavy or Light Duty)
          d.  IAV or OUL (Intermediate Age Vehicle/Engine or Outside Useful Life)
          e.  Revision number, if applicable (ROX, where X is the revision number)
          f.  Any additional  information needed by your company
4 See 40 CFR section 86.1838 for Light Duty or 40 CFR 86.098-14 for Heavy Duty

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Sample 2014 releasable, heavy-duty, outside useful life initial submission:

FOI ESTEH17.5NG1 HD OUL R01  xxxx
6. Log in to Verify and submit the completed data submission form to the Verify
   Document Module

After the data submission form is complete and all the necessary supporting documents are
embedded in the form, log in to Verify at http://cdx.epa.gov/epa home.asp.  Follow the
instructions to log in. Once in the "MyCDX" page, click on the link titled "VERIFY: Upload
Compliance Documents." The screen shot below with additional instructions superimposed
provides more details about how to enter the required information:
 Upload EPA Compliance Documents From Manufacturer Workstation
                                                                         . Manufacturer: EPA - EPA ;L;
 \:'.-C-'.\ > Upload EPA Compliance Documents
   Note:
   1. Required fields are marked with" and cannot be left blank.
EPA Manufacturer Code *
Document Path and File Name *
Path and File Name of Same Document in Alternate
Format
Industry '
(CTRL * Click to select multiple values)
Compliance Document Type '

C ucumenl To|ilc
Confi dentiality Status "
Document Applicability *
Engine Family 'Test Group '
specific model
Model Year
irTDI -t- riirLr tn c&lart mnlttnl&valn&cl
| |
[ Browse... I
[ Browse... 1

jAircraft
IAH Industries
All Terrain Vehicle
Alternative Fuel Converter (LDV/LDT/HDV Chassis Certified)
Complete Heavy-Duty Highway Vehicle

a
| Alternative Fuel Conversion Data Submission Form v |
IFor Compliant
Fuel Conversic

|


C'CBI ®FOIA
One Engine Family or Test Group
I Engine Family here should be of the
'
Yes No 1 conversion, not of the original Vehicle
2ui2 v Enter the calendar year lifiie, in place of model year.
e Document Type, Select "Alternative 1




•v giwip, then the Engine Family/Test




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Document Date "
Title"
Abstract "
Keyword! s) '
(CTRL + Click to select multiple values)
Are you the document owner?
Document Owner Name *
Document Owner Phone '
Document Owner E-Mail '
Comments
|[setec
1 Date of submission should be entered for Document Date 1


Absorber ^
Air cooled
Alternative Fuel
fCARB Y
If the submission applies to kits for intermediate
age vehicles/engines, enter "Intermediate age"
here. If the kits are for vehicles/engines out side
of useful life, enter "Outside useful life" here.


1 Select "Alternative Fuel Converter" for Keyword 1

C'Yes ONo









    Refresh
                                                                               Review & Submit
Be sure to follow instructions in the screen above, otherwise, your submission may not be
properly stored in our system.

After this page is correctly filled out, proceed to submit the document. After submitting the
document, if Verify accepted the submission, you will get a message in your CDX inbox stating so.
Your CDX inbox can be accessed through the left navigation bar through the "Inbox" link. If you
have CBI in your submission you must prepare a non-CBI version of your submission, and repeat
this process again so that both the CBI version and the non-CBI version of your form are
submitted. Non-CBI submissions are indicated by selecting the "FOIA" radio button.
Completing the Notification Process
After receiving an email message that your data submission form and its embedded documents
were successfully uploaded to Verify, your compliance notification will be in EPA's system. EPA
will periodically process complete submissions. EPA will contact you if your test vehicle or engine
has been selected for confirmatory testing. Incomplete submissions or submissions that are
selected for confirmatory testing may take longer to process. EPA will periodically update its list
of conversion systems that are appropriate for installation on intermediate age and outside useful
life vehicle test groups/engine families and evaporative/refueling families. The list can be found
at:  http://www.epa.gov/otaq/consumer/fuels/altfuels/altfuels.htm. The exemption from the
tampering prohibition may be void ab initio if the conversion manufacturer fails to meet all of the

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requirements for the program. This is the case even if a submission has been made and the
conversion system has been publicly posted.

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