RFS Pathway Petitions CDX
User Guide
Version 0.02
&EPA
United States
Environmental Protection
Agency
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RFS Pathway Petitions CDX
User Guide
Version 0.02
Transportation and Climate Division
Office of Transportation and Air Quality
U.S. Environmental Protection Agency
United States
Environmental Protection
Agency
EPA-420-B-14-068
September 2014
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Table of Contents
1 I ntroduction 1
2 OTAQ Registration 2
2.1 Create New Company 3
2.2 Associate to Existing Company 8
3 DC FUEL Submissions 12
3.1 Enter DC FUEL 12
3.2 Confirm Company and RCO Information 13
3.3 Upload File 15
3.4 Select Certify Reports 19
3.5 Encrypt and Sign Submission 20
3.6 Submission Confirmation 22
4 Support Information 23
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List of Figures
Figure 2-1 Access OTAQReg Application 2
Figure 2-2 Associate to Company 3
Figure 2-3 Search for Existing Company 3
Figure 2-4 Create New Company Button 4
Figure 2-5 Create New Company: Company Details Page 4
Figure 2-6 RFS Pathway Petition Submitter (80.1416) Business Activity 5
Figure 2-7 Company Foreign Bond 5
Figure 2-8 Create New Company: Company Roles Page 5
Figure 2-9 Select Roles Pop-up Window 6
Figure 2-10 Selected Roles Displayed 6
Figure 2-11 Facility List Page 6
Figure 2-12 Create New Company Review Page 7
Figure 2-13 Submit New Company Request 7
Figure 2-14 Submission Confirmation and Print Page 8
Figure 2-15 Select Company 9
Figure 2-16 Select Roles 9
Figure 2-17 Select Roles Pop-up Window 10
Figure 2-18 Selected Roles Displayed 10
Figure 2-19 Associate to Company Review Page 10
Figure 2-20 Submit Company Association Request 11
Figure 2-21 Further Action Required Page 11
Figure 3-1 MyCDX Home Page 12
Figure 3-2 DC FUEL File Upload 13
Figure 3-3 Confirm Company Responsible Corporate Officer Information 13
Figure 3-4 Agent Verification 14
Figure 3-6 File Upload - File Type Selection 15
Figure 3-7 Report Type "Original" 16
Figure 3-8 Attach Report File 17
Figure 3-9 File Open Dialogue Box 17
Figure 3-10 File Selected 18
Figure 3-11 Certify Reports 19
Figure 3-12 Accept Certify Report Selection 19
Figure 3-13 Authentication 20
Figure 3-14 Answer Secret Question 20
Figure 3-15 Encrypt and Sign File 21
Figure 3-16 File Upload Confirmation 22
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1 Introduction
This document is the Quick Submission Guide for submitting RFS Pathway Petitions in the
OTAQ DC FUEL online application. It describes the process a user must follow to register as a
petitions submitter in the OTAQReg application and submit petitions using DC FUEL.
If you have any questions about the content, format, or policies for the Office of Transportation
and Air Quality (OTAQ) please reference the Fuels Program website at
http ://www. epa.gov/otaq/fuel s/index .htm.
If you have any general or technical questions related to the Central Data Exchange (CDX) you
may contact any of the following:
Telephone - Person-to-person telephone support is available from the CDX Help Desk 8:00
am to 6:00 pm EST. Call our toll-free line at 888-890-1995.
Email - Send e-mail to Technical Support at helpdesk@epacdx.net with "Technical Support"
in the Subject line.
If you have any questions relating to fuels programs registration, reporting, or DC FUEL, please
contact the EPA Fuels Programs and EMTS Support Line: support@epamts-support.com.
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2 OTAQ Registration
In order to submit petitions through the DC Fuels application, you must be associated to a
company in the OTAQReg application with a DC Fuels Submitter role. This section will
describe the necessary steps to register in the OTAQReg application. Users already associated
with a company in OTAQReg with a DC FUEL Submitter role who wish to submit a petition for
that company should skip to Section 3.
Click the "Fuels Program Registration" link on the MyCDX Home page to access OTAQReg as
seen in Figure 2-1.
Figure 2-1 Access OTAQReg Application
Manage Your Progn
Status Program Service Name
& OTAQDCFUEL: Office of Transportation Air Quality DC FUEL
Program
& OTAQREG. Office of Transportation and Air Quality Fuels
Registration
Role(s)
OTAQ DC FUEL
Application
I Fuels Programs
Registration I
OTAQREG: The U.S. Mail and Courier addresses for
the OTAQ Registration program office have been
updated. Please use the new addresses displayed
within the OTAQReg application when submitting all
registration paperwork.
All of your existing company associations will be displayed, if applicable, as displayed in Figure
2-2. To create a new association with an existing company as a petition submitter, or to create a
new company, click the "Associate to Company" sidebar item.
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Figure 2-2 Associate to Company
OTAQ Registration
G3Contact Us
OTAQ Registration Home
Pending Requests
- Company Information
There are currently no pending requests.
Legend -O New Company .^J Company Update **** Company Association «* RCO Update I I AAD Letter
Company ID * Company Name
6138 Petitions Demo Company 1
Pages: 1
Actions
DC Fuels Submitter, RFS Pathway Petitions (40
CFR80.1416)
Company Editor
r- Registration Lists-
Please click one of the lists below for an up-to-date version. All lists are exported as an xls file. These lists are also available at
http:,;,'www.epa.govvotaq:fuels .'reporting /programsregistration.htm.
EPA Fuels Programs Company and Facility List
« EPA Fuels Programs Company List
* Independent Lab List
The page shown in Figure 2-3 will display. You must search for an existing company before you
may create a new company or associate to an existing company. Enter search criteria into the
search boxes and click the "Search" button.
If your company is not displayed and you wish to create a new company, proceed to Section 2.1.
For instructions on associating to an existing company, skip to Section 2.2.
Figure 2-3 Search for Existing Company
QTAQ Registration a Contact Us
Associate to Company: Search for Existing Company
OTAQ Registral
Associate to Company
Update Existing Company
Associations
Edit User Profile
OTAQ Form Submiss
To associate to a company, search using at least one of the criteria below. If you need to create a new company, please first search
for existing companies within OTAQ Reg to ensure the company does not already exist.
i Search Criteria
^^^ Company ID: |
Company Name: Petitions Submitter Company]
City:
State:
Postal Code:
2.1 Create New Company
After the search results are displayed, click the "Create New Company" button at the bottom of
the "Associate to Company: Search for Existing Company" page to initiate the new company
process, as shown in Figure 2-4.
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Figure 2-4 Create New Company Button
If you do not see the company in the above results, you may search again. If you are certain your company does not already exist in
OTAQ Reg, click the "Create New Company' button below.
Create New Company I Cancel
The "Create New Company: Company Details" shown in Figure 2-5 will display. Complete all
required fields on the page.
Figure 2-5 Create New Company: Company Details Page
Create New Company: Company Details
Basic Information
- Company Name and Location
enter '00000'.
* Company Name: [~ [5] * Address 1: Q
* Created On 09:03/2014 Address 2: Q
(MM DD YYYY)
* City:
Valid From 09;03.'2Q14 HI
(MH/DD YYYY) * State: I *"" Select From List
Valid To Q ^P Optional * P°Sta' C°de
(MM DD'YYYY): * Country: | United States
- Responsible Corporate Officer (RCO) Info
company. The RCO may not be an agent or third party who is not directly employed by the company
RCO CDX User ID: [_ * RCO E-mail
* RCO Name: |_ * Confirm RCO E-mail.
* RCO Title: | * RCO Phone:
RCO Fax.
Program Type and Business Activities
- Program Type and Business Activities
Gasoline
Diesel
ll Renewable Fuel Standard
Quality Assurance Provider
- Company Foreign Bond
Domestic company with only domestic facility or facilities, please put 'No*
RFS - Your company has met the bonding requirements of Title 40 CFR Parts 80-1465, 80-1466, or 80.1467
Gasoline RFC - Your company has met the bonding requirements of Title 40 CFR Parts 80.94(k)
applicable
Diesel - Your company has met the bonding requirements of Title 40 CFR Parts 80.620(k), if applicable
Company Contacts
In the "Program Type and Business Activities" section, select the "Renewable Fuel Standard"
program type. The "RFS Pathway Petition Submitter (80.1416)" business activity under the
"Renewable Fuel Standard" program type should be selected if the new company is not required
to register with EPA as an RFS Company under Part 80 (e.g. Trade Association, Seed Company,
etc.), or if the company will not be able to register any valid pathways until the petition is
approved.
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Companies that select this business activity will not be able to select any other business activity.
Selecting this company activity will allow the company to be automatically activated without
requiring EPA approval. Figure 2-6 displays the program type and business activity selections.
Figure 2-6 RFS Pathway Petition Submitter (80.1416) Business Activity
Program Type and Business Activities
Gasoline
D Diesel
1^1 Renewable Fuel Standard
Renewable Fuel Producer
Renewable Fuels Importer
U Renewable Fuels Exporter
II Foreign Undenatured Ethanol Producer
II RIN Owner Only (Blenders, Marketers, Traders)
PADD Importer (Renewable Fuel Importer)
U Small Blender (Blenders in 40 CFR 80.1440)
RFS Pathway Petition Submitter (80.14161
Quality Assurance Provider
|
If the Company Foreign Bond section does not apply your company, please select the "No" radio
button as shown in Figure 2-7.
Figure 2-7 Company Foreign Bond
* Renewable Fuel Standard
Yes
No
Click the "Next" button at the bottom of the page to continue. The Company Roles page shown
in Figure 2-8 will display. Click the "Company Editor" hyperlink to display the list of roles.
Figure 2-8 Create New Company: Company Roles Page
OTAQ Registration
Create New Company: Company Roles
To add additional roles, click the link below.
The "Select Roles" pop-up window shown in Figure 2-9 will display. Select the "DC Fuels
Submitter, RFS Pathway Petitions (40 CFR 80.1416)" checkbox, as well as any additional roles
you wish to request. Click "Select" to close the window.
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Figure 2-9 Select Roles Pop-up Window
Select Roles
OTAQ Registration: *' Company Editor Company Viewer Limited Company Viewer
OTAQ Program Roles: Cellulosic Biofuel Waiver Credits (Pay-go-.*) Submitter
(Select All) This role should only be selected if the company is registered as a gasoline or diesel refiner, or a non-
renewable fuels importer.
DC Fuels Submitter Roles: Only select programs your company can submit reports for. If your company
not registered or registering for a program do not select that program's subpart.
DC Fuels Submitter, RFS Pathway Petitions (40 CFR 80.1416)
LJ DC Fuels Submitter, Third Party Engineering Review
1J DC Fuels Submitter, Title 40 CFR Part 79 Subparts A, B, C, 0, and F
U DC Fuels Submitter, Title 40 CFR Part 80 Subpart I
; DC Fuels Submitter, Title 40 CFR Part 80 Subpart 0
LJ DC Fuels Submitter, Title 40 CFR Part 80 Subparts D, E, F, H, J, and L
U DC Fuels Submitter, Title 40 CFR Part 80 Subparts K and M
U EMTS Submitter
i-l EMTS Viewer
Other : Agent
An agent is defined as any individual who is not a direct employee of the company.
Independent Third Party Engineer
The selected roles will be displayed on the page as shown in Figure 2-10. Click the "Next"
button.
Figure 2-10 Selected Roles Displayed
OTAQ Registration
OTAQ Registration Home
Associate to Company
Update Existing Company
Associations
Edit User Profile
EH Contact Us
Create New Company: Company Roles
r Select Roles
To add additional roles, click the link below.
Company Editor
DC Fuels Submitter, RfS Pathway Petitions (40 CFR SO. 141 6)
When creating an RFS Pathway Petition Submitter (80.1416) company, you are not allowed to
add facilities to your company. Click the "Review" button to continue as shown in Figure 2-11.
Figure 2-11 Facility List Page
OTAQ Registration
O Contact Us
Create New Company: Facility List
s activities you have selected do not allow a facility to be created.
Update Existing Company
Associations
Edit User Profile
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The Review page will display a summary of all previously entered information. Verify that the
information is correct, scroll to the bottom of the page and click the "Continue" button as shown
in Figure 2-12.
Figure 2-12 Create New Company Review Page
OTAQ Registration
LZjContact Us
Create New Company: Review
Company info
Basic Information
- Company Name and Location
Company ID
Company Name Petitions Submitter Company-
Created On 09 03,2014
(MM;DD;VYYY):
Valid From 09;03,'2014
(MM DD'YYYYI:
Valid To
(MM DO.YYYY):
OM6: 2060-0637
Address 1: 1234 5th St
Address 2:
City Springfield
State: Arizona
Postal Code: 32145
Country. United States
Facility List
There are currently no facilities
Updated -£O Removed -ci Unchanged
The page shown in Figure 2-13 will display. To submit your New Company Request, click the
"Submit" button.
Figure 2-13 Submit New Company Request
OTAQ Registration
EUContact Us
Create New Company: Submit Request
Please click the Submit button to make the submission request and move on to print the registration forms.
Congratulations! You have successfully created your RFS Pathway Petition Submitter (80.1416)
company in OTAQReg. The "Submission Confirmation and Print" page in Figure 2-14 will
display. You now have access to submit your pathway petition in the DC Fuels application.
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Figure 2-14 Submission Confirmation and Print Page
OTAQ Registration
CH Contact Us
Submission Confirmation and Print
Click here to save copies of your registration forms.
Important Notice for Petition Submitters:
Your company has now completed the first step in the registration process and has been automatically activated. You may now
access the DC Fuels application and electronically submit your petition. If you do not have an active CDX ESA (Electronic Signature
Agreement) on file, you will not be able to submit petitions in DC Fuels. If you need to access a copy of your ESA, please follow the
steps listed below:
1. Click the "MyCDX" link on the left-hand menu.
2. Click on the "Fuels Programs Registration" hyperlink.
3. You will be prompted to print a new ESA. Print, sign, and mail that ESA to the OTAQ Fuels Program at the address below.
If you are not prompted to sign an ESA after clicking the "Fuels Programs Registration" hyperlink, then EPA has marked
your ESA as received and you do not need to send in a paper copy at this time.
Commercial Delivery-
Li.S. Environmental Protection Agency
William Jefferson Clinton Building - North
Mail Code 64Q5A, Room 6520V; (202) 343-9038
1200 Pennsylvania Ave NW
Washington, DC 20004
US Mail:
U.S. Environmental Protection Agency
Mail Code 64Q5A
1 200 Pennsylvania Ave NW
Washington, DC 20460
Additionally, if you wish to update your QTAQReg Company Information to add facilities and;or pathways to your registration after
the approval of your petition, you must submit a Company Update request. This request must be signed by the RCO and
approved by an EPA Administrator.
Please contact supportlPepamts-support.com if you have any questions.
If your fuel pathway petition has been approved and you wish to add this fuel pathway to your
company's registration, you will need to return to the OTAQReg application and submit a
Company Update request. This request will require a signature by the RCO and EPA approval.
2.2 Associate to Existing Company
If the company you wish to associate with already exists in OTAQReg, click the checkbox next
to the company name and click the "Select" button as shown in Figure 2-15 to begin the
company association process.
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Figure 2-15 Select Company
OTAQ Registration
OTAQ Registrant
Associate to Company
Update Existing Company
Associat-
OTAQ Form Submissions
Associate to Company: Search for Existing Company
To associate to a company, search using at least one of the criteria below. If you need to create a new company, please first search
for existing companies within OTAQ Reg to ensure the company does not already exist.
i- Search Criteria -
Company ID.
City
Company Name: Petitions Company
ID * Name
^ 6135 Petitions Company
N
6137 Petitions Company 2
34S9 Main St
Fairfax, Virginia 2203-3
United States
2342 3rd St
Herndori, Virginia 22033
United States
If you do not see the company in the above results, you may search again. If you are certain your company does not already exist in
OTAQ Reg. click the 'Create New Company' button below.
The Select Roles page shown in Figure 2-16 will display. Click the hyperlink to display the list
of roles.
Figure 2-16 Select Roles
OTAQ Registration
Associate to Company: Create Company Associations
You MUST select at least one role per company prior to submitting this user association request to the following company or
companies.
Remove? ID * Name
*ti 6135 Petitions Company
Legend: "8 Added f- Updated "6 Removed *" Unchanged
The "Select Roles" pop-up window in Figure 2-17 will display. Select the "DC Fuels Submitter,
RFS Pathway Petitions (40 CFR 80.1416)" checkbox, as well as any additional roles you wish to
request. Please note that you must select an OTAQ Registration role, but you may select multiple
OTAQ Program roles. Click "Select" to close the window.
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Figure 2-17 Select Roles Pop-up Window
Select Roles for Petitions Company [6135]
OTAQ Registration * Company tditor Company Viewer Limited Company Viewer
OTAQ Program Roles: Cellulosic Biofuei Waiver Credits (Pav-gov) Submitter
(Select AN) This role should only be selected if the company is registered as a gasoline or diesel refiner, or a non-
renewable fuels importer.
DC Fuels Submitter Roles: Only select programs your company can submit reports for. If your company
is not registered or registering for a program do not select that program's subpart-
'"' DC Fuels Submitte
U DC Fuels Submitte
LJ DC Fuels Submitte
D DC Fuels Submitte
U DC Fuels Submitte
, RFS Pathway Petitions (40 CFR 80.1416)
, Third Party Engineering Review
, Title 40 CFR Part 79 Subparts A, B, C, D, and F
, Title 40 CFR Part 80 Subpart I
, Title 40 CFR Part 80 Subpart 0
, Title 40 CFR Part 80 Subparts D, E, F, H, J, and L
Title 40 CFR Part 80 Subparts K and M
U DC Fuels Submitte
I I DC Fuels Submitte
O EMTS Submitter
D EMTS Viewer
Other : U Agent
An agent is defined as any individual who is not a direct employee of the company.
1 ' Independent Third Party Engineer
The selected roles page will be displayed as shown in Figure 2-18. Click the "Review" button.
Figure 2-18 Selected Roles Displayed
OTAQ Registration
Associate to Company Create Company Associations
You MUST se
companies.
Remove? ID * Name
<*6 - '-" 35 Petitions Company
Company Editor
DC Fuels Submitter, RFS Pathway Petitions (40
CFR 80.1416)
Legend **& Added T Updated *& Removed ^ Unchanged
Remove Selected R.
The Review page shown in Figure 2-19 will display a summary of all previously entered
information. Verify that the information is correct and click the "Continue" button and "OK" in
the pop-up window that will display indicating that Further Action is required.
Figure 2-19 Associate to Company Review Page
OTAQ Registration
Associate to Company: Review
O Contact Us
OMB: 2060-0637
ID t
* Roles
I enenri "fi ArlHrH * Updated *S Removed " Unchanged
DC Fuels Submitter, RFS Pathway Petitions (40 CFR 80.1416)
Company Editor
The page shown in Figure 2-20 will display. To submit your Company Association Request,
click the "Submit" button.
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Figure 2-20 Submit Company Association Request
OTAQ Registration
QlContact Us
Associate to Company: Submit Request
Please click the Submit button to make the submission request and move on to print the registration forms.
You have successfully submitted your association with the DC Fuels Submitter, RFS Pathway
Petitions (40 CFR 80.1416) role with company in OTAQReg. The "Further Action Required"
page shown in Figure 2-21 will display.
Click the "Click here to save copies of your registration forms" hyperlink to download the
Change Request PDF. This document will also be emailed to you and the company's RCO. The
request must be signed by the RCO before you are granted access to submit reports in the DC
Fuels application. If the RCO has electronic signature capabilities with the company they may
electronically sign the request, otherwise they must apply their wet ink signature to the request
and mail the document to EPA.
Figure 2-21 Further Action Required Page
OTAQ Registration
Further Action Required
Click here to save copies of your registration forms.
Submission options:
1 . Have the RCO electronically sign the request.
The RCO of this company must have e-signature capabilities in the OTAQReg application, which will be indicated by this
request appearing as 'Awaiting RCO Electronic Signature* in your Tending Requests" queue on your OTAQReg homepage.
The RCO will need to log in to OTAQReg and access this request from their "RCO Activation Queue'. No additional steps are
necessary after the request is electronically signed by the RCO.
OR
2. Print, sign, and mail the form to EPA
Mailing address
Commercial Delivery:
U.S. Environmental Protection Agency
William Jefferson Clinton Building - North
Mail Code 64Q5A, Room 6520V; (202) 343-9038
1200 Pennsylvania Ave NW
Washington, DC 20004
US Mail:
U.S. Environmental Protection Agency-
Mail Code 6405A
1200 Pennsylvania Ave NW
Washington, DC 20460
Please contact suDport^'epamts-support.com if you have any questions.
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3 DC FUEL Submissions
The following sections describe how to navigate within the DC FUEL application and perform a
successful petition submission.
3.1 Enter DC FUEL
Figure 3-1 MyCDX Home Page
Central Data Exchange
E3 Contact Is
Last Login: 9 3/201 3 4:30:45 PM
My Profile
History
News and Updates
Manage Your Program Services No news;update5.
Status Program Service Name
& OTAQDCFUEL: Office of Transportation Air Quality DC FUEL
Program
O OTAQREG: Office of Transportation and Air Quality Fuels
Registration
Click the "OTAQDCFUEL: OTAQ DC FUEL Application" dataflow link, as seen in Figure 3-1,
on your MyCDX Home page. Figure 3-2 will display.
Please note that you must have a valid CDX ESA (Electronic Signature Agreement) in order to
submit reports in DC Fuels. If you need to access another copy of your CDX ESA to print and
mail to EPA, click the "Fuels Programs Registration" hyperlink to access OTAQReg from the
MyCDX Home Page. You will be prompted to print your ESA, which must be signed and mailed
to EPA at one of the following mailing addresses:
Commercial Delivery:
U.S. Environmental Protection Agency
William Jefferson Clinton Building - North
Mail Code 6405A, Room 6520V; (202) 343-9038
1200 Pennsylvania Ave NW
Washington, DC 20004
US Mail:
U.S. Environmental Protection Agency
Mail Code 6405A
1200 Pennsylvania Ave NW
Washington, DC 20460
Note: When using a commercial delivery service, do not use the U.S. mail address (or vice versa) as your mail
will be delayed, may be returned to you, or may even never arrive at our offices. Be aware that sending materials
via US Mail will require an irradiation process and could possibly delay delivery.
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3.2 Confirm Company and RCO Information
Figure 3-2 DC FUEL File Upload
OTAQ DC Fuels
GUContact Us
You are here: File Upload
RCO Details / Agent Verification
1
p Please select
Company Name:
Sprint8Company(1u16)
Please confirm the RCO details:
Company Name Sprint 8 Company
Melissa Kirby
RCO Name
RCO Title
RCO Email
RCO Phone
RCO Fax
Is this the correct Responsible Corporate Officer?
Yes No
Analyst
melissa.kirby^cgifederal.com
Q392382930
Agent Indication
If you are a third party Agent, select Yes below.
If you are a Responsible Corporate Officer, delegated
employee who is not a third party Agent, or Independent
Third Party Engineer submitting an engineering review for
this company, select No.
Yes No
The "RCO Details / Agent Verification" page is the DC FUEL landing page and the first step of
the DC FUEL report submission process. Before moving forward you must first confirm the
information displayed on this page.
The Company Name drop down list is pre-populated with all of your active OTAQReg company
associations (see Figure 3-2). The RCO details are then pre-populated based on the company you
select in the Company Name drop down.
Select the company you will be submitting a report for in the Company Name drop down list.
Next, confirm the Responsible Corporate Officer (RCO) information (see Figure 3-3).
Figure 3-3 Confirm Company Responsible Corporate Officer Information
Is this the correct Responsible Corporate Officer?
Yes| No
If the Company Name, RCO Name, RCO Title, RCO Email, RCO Phone, and RCO Fax are all
correct then select "Yes" and proceed to answering the Agent Identification question (see Figure
3-4).
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If any of the RCO details are incorrect, select "No" and proceed to answering the Agent
Identification question (see Figure 3-4). You will not be able to submit a report if you indicate
that the RCO details are incorrect.
Figure 3-4 Agent Verification
Agent Indication
If you are a third party Agent, select Yes below.
If you are a Responsible Corporate Officer, delegated
employee who is not a third party Agent, or Independent
Third Party Engineer submitting an engineering review for
this company, select No.
'§' Yes Q No I
Agent Responsibility Letter
I am an agent authorized by this company and submitting
on their behalf. I understand the Responsible Corporate
Officer is required to send the "Responsible Corporate
Officer Submission Letter" for the reports that I am
submitting for this session. I am aware that it is a violation if
the "Responsible Corporate Officer Submission Letter" is not
complete or postmarked by the reporting deadline.
I understand that I will be submitting on behalf of my clients
and will only submit information that could be associated
with their companies as true reportable information. I also
understand the Responsible Corporate Officers of my client
companies are responsible for the information that I submit
as their Agent. I may be liable for information submitted
that I submit and know to be untrue.
I D Agree I
Confirm
After you confirm the RCO details, you must next identify whether or not you are an agent
authorized by the company to submit on their behalf. An agent is defined as any individual who
is not a direct employee of the company (i.e. contractors, vendors, etc.).
Select "Yes" if you are an agent for the selected Company. Select "No" if you are a delegated
employee of the selected Company or an Independent Third Party Engineer.
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If you identify yourself as an agent, you will be prompted with the Agent Responsibility
Statement below the agent identifier question, as seen in Figure 3-4. You must select "Agree" to
this statement to continue with your submission.
Click the "Confirm" button.
3.3 Upload File
If you selected "Yes" to the RCO details then Figure 3-6 will display.
Figure 3-5 File Upload - File Type Selection
Copy of Records
Change Password
Help* Support
Terms & Conditions
Q Contact Us
You are here: File Upload » File Type Selection
File Upload - File Type Selection
Company, RCO and User Information:
Company/Entity Information: User Information:
Company Entity Name: Sprint 8 Company Name (First Middle Last): Melissa Kirby
EPA Company Entity ID: 1016
Address
12338 MAIN ST.
RCO details:
RCO Name. Melissa Kirby
RCO Title: Analyst
RCO Email melis5a.kirby@cgifederal.com
RCO Phone. 0392382950
RCO Fax:
Address 2:
City State, Zip:
Phone Number:
Fax Number:
E-Mail Address:
CDXUser ID:
Agent:
FAIRFAX VA, 22033
3296472934
melissa.kirby^cgifederal.ccrr
MKIRBY68S
No
- Report Type and File Selection: -
Report Type (Required): Please specify the type of report you are submitting. This should coincide with the "Report Type"
column (field 2} of the report you are submitting. All reports in this submission must be of the same "Report Type". If the
"Report Type" in field 2 of the reports does not match the report type indicated, you will be required to resubmit the
reports.
If you are a third-party independent professional engineer submitting an engineering review for a company for the first
time, please select "Original". If resubmitting an engineering review for a company, please select "Resubmission".
If you are submitting an RFS Pathway Petition for review for the first time, please select "Original." If you are resubmitting
an RFS Pathway Petition, please select "Resubmission". You may only submit one file: therefore if your submission contains
multiple files you must compress the fifes into a single .zip file.
Original
Resubmission
Attach Report File (required): Choose File No file chosen
Comments (optional):
You will be asked to create and confirm a passphrase after clicking the "'Encrypt and Sign" button. This passphrase will be used to
access the copy of record for your submission.
Encrypt and Sign
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The "File Upload - File Type Selection" page is where you will upload your petition file. The
top section of the page displays a summary of the selected Company, RCO, and User
information.
In addition to the pre-populated information, there are several additional sections of the page that
you are required to complete (see Figure 3-7 through Figure 3-9).
You must first identify whether your report is an original submission or a resubmission. If you
identify your submission as an "Original" then you may optionally provide comments in the
comments field, as seen in Figure 3-7.
Figure 3-6 Report Type "Original"
Report Type and File Selection:
Report Type (Required): Please specify the type of report you are submitting. This should coincide with the "Report Type"
column {field 2) of the report you are submitting. All reports in this submission must be of the same "Report Type". If the
"Report Type" in field 2 of the reports does not match the report type indicated, you will be required to resubmit the
reports.
If you are a third-party independent professional engineer submitting an engineering review for a company for the first
time, please select "Original". If resubrnining an engineering review for a company, please select "Resubmission".
If you are submitting an RFS Pathway Petition for review for the first time, please select "Original." If you are resubmitting
an RFS Pathway Petition, please select "Resubmission". You may only submit one file, therefore if your submission contains
multiple files you must compress the files into a single .zip file.
Original ' Resubmission
Attach Report File (required): Choose File No file chosen
Comments (optional):
You will be asked to create and confirm a passphrase after clicking the "Encrypt and Sign" button. This passphrase will be used to
access the copy of record for your submission.
Encrypt and Sign
If you identify your submission as a "Resubmission" you are required to provide comments in
the comments field. Please include the dates of all previous submissions and the reason for your
current resubmission.
After identifying the Report Type, you are required to attach your report file, as seen in Figure
3-8.
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Figure 3-7 Attach Report File
Attach Report File (required):
Browse...
To attach a file, click the "Browse" button. An open dialogue box will display, as seen in Figure
3-9.
Figure 3-8 File Open Dialogue Box
^Open
I
Look in : Test Submissions T
Recent Items
Desktop
My Documents
m
Computer
t
1^
)|jj TestDCFUELSSubmission.xid
V. Filename:
Network Files of type:
TestDCFUELSSubmission.xIsx
All Files
Open
| Cancel |
Reminder: You may only upload one file per submission. You may use .Zip format for multi-file
submissions.
Navigate to your submission file, double click the file name and the file will appear in the File
Name text box. Click the "Open" button. The file name will appear in the text box next to the
"Browse" button, as seen in Figure 3-10.
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Figure 3-9 File Selected
Report Type and File Selection:
Report Type (Required): Please specify the type of report you are submitting. This should coincide with the "Report Type"
coiutmn (field 2} of the report you are submitting. All reports in this submission must be of the same "Report Type". If the
"Report Type" in field 2 of the reports does not match the report type indicated, you will be required to resubmit the
reports.
If you are a third-party independent professional engineer submitting an engineering review for a company for the First
time, please select "Original". If resubmitting an engineering review fora company, please select "Resubmission".
If you are submitting an RFS Pathway Petition for review for the first time, please select "Original." If you are resubmitting
an RFS Pathway Petition, please select "Resubmission". You may only submit one file, therefore if your submission contains
multiple files you must compress the files into a single .zip file.
* Original Resubmission
Attach Report File (required): Choose File 6628DCFUELS ...mission.xlsx
Comments (optional):
You will be asked to create and confirm a passphrase after clicking the "Encrypt and Sign" button. This passphrase will be used to
access the copy of record for your submission.
Once you have provided information for all required fields and your report file is selected, click
the "Encrypt and Sign" button at the bottom of the page. Figure 3-11 will display.
Clicking the "Reset" button will clear all the data provided on the page.
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3.4 Select Certify Reports
Figure 3-10 Certify Reports
Certify Reports (Required - Click the applicable blue arrow(s) for the reporting
program(s) you are currently submitting and select the certification statemerit(s).):
^' Reformulated Gasoline 8. Anti-Dumping 40 CFR Part 80 Subparts D. E. F. J. and L
Q "I certify these reports as correct.
^ Gasoline Sulfur 40 CFR Part 80. SubpartH
D "I certify that, to the best of my knowledge, the information included in this submission meets all applicable requirements of 40 CFR
Part 30. SubpartH and. I certify that I have made inquiries that are sufficient to give me knowledge of the procedures to collect and
store gasoline samples, and I further certifythatthe procedures meet the requirements of the ASTM procedures required under 40
CFR 80.330.
v Diesel Sulfur 40 CFR 80. Subpartl
H "I certify, to the best of my Knowledge, the information included in this submission meets all applicable requirements of 40 CFR 80.
Subpart I. and, if applicable, that the volumes reported to the Administrator under 40 CFR 80.601 are in substantial agreement to
volumes reported to the Internal Revenue Service (and if these volumes are not in substantial agreement an explanation is
included).'
V FFARS40CFRPart79
D 1 certify that, to the best of my knowledge, the information included in this submission is complete and correct", and, if applicable. 1
am authorized by the manufacturer to submit this notification . and. if applicable. As per 40 CFR 79 11 (gj. the U.S. Environmental
Protection Agency would be notified in writing if certain information in this notification were to change." and. if applicable. This fuel
manufacturer will not represent, directly or indirectly, in any notice, circular, letter, or other written communication, or any written, oral,
or pictorial notice, or other announcement in any publication or by radio or television, that registration of this fuel constitutes
endorsement, certification, or approval by any agency of the United States.
v Renewable Fuel Standard (RFS1) 40 CFR Part 80, SubpartK
D "I certify that, to the best of my knowledge, the information included in this submission meets all applicable requirements of 40 CFR
Part 80. SubpartK.
v Renewable Fuel Standard (RFS2) 40 CFR Part 80, Subpart M
J I certify that, to the Dest of my knowledge, the information included in this submission meets ail applicable requirements of 40 CFR
Part 80, Subpart M."
^' Attest Engagements for 40 CFR Part 80, Subparts D, E, and F Reformulated Gasoline and Anti-Dumping
n "Pursuant to 40 CFR 80.130(a)(2) and the attest engagement requirements of 40 CFR Part 80, Subparts D, E. and F, I am submitting
The "Certify Reports" page displays all the Fuels Reporting Programs for which you can submit
reports for in DC FUEL.
Scroll to the bottom of the window and click the "RFS Pathway Petitions (40 CFR 80.1416)"
checkbox to submit a pathway petition. You will not be able to select any additional certify
types.
Note: It is important that you select the correct certify type, "RFS Pathway Petitions (40 CFR 80.1416",
selecting an incorrect certify type may result in significant delays in the processing of your petition.
Once you have selected the "RFS Pathway Petitions (40 CFR 80.1416)" certify type, click the
"Accept" button, as seen in Figure 3-12. Figure 3-13 will display.
Figure 3-11 Accept Certify Report Selection
RFS Pathway Petitions (4O CFR SO. 141 6)
"I certify, under penalty of law, that this document and all attachments were prepared under my direction of supervision in
accordance with a system designed to assure that qualified personnel property gather and evaluate the information
submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for
gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and
complete- I am aware that there are significant penalties for submitting false information, including the possibility of fines
and imprisonment for knowing violations.'
Test
-J "This is a test submission. By selecting test, you are superseding any other report certification selection in this submission. In
the event you submit a report file and select this test language, your file will not be deemed as submitted and you may face
penalties for not filing reports."
For information about registering to report under the Greenhouse Gas Reporting Program (GHGRP), please contact the GHGRP Help
Desk at gheireoo.-tinq geoa.aov.
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3.5 Encrypt and Sign Submission
Upon accepting the selected certifications in Figure 3-12, you will then be directed through the
eSignature and Encryption process. The first step of the eSignature and Encryption process is
Authentication (see Figure 3-13).
Figure 3-12 Authentication
eSignature Widget
1.Log in to CDX
User:
DCFUELS004
Password:
........
access tne copy or recora ror your suDmission.
This page requires you to verify your CDX identity. The page displays your CDX User ID and a
field to provide your CDX password.
Enter your CDX user account password and click the "Login" button. Figure 3-14 will display.
Figure 3-13 Answer Secret Question
V
eSignature Widget
1 .Log in to CDX 2.Answer Secret Question
User: Question:
DCFUELS004 What is your favorite movie?
Password: Answer:
Welcome Melissa Kirby
The next step is to provide the answer to your secret question. The page will display one of the
five secret questions you chose during your eSignature PIN verification. Enter the answer you
provided during your eSignature PIN verification and click the "Answer" button. Figure 3-15
will display.
If you enter an incorrect password, enter an incorrect answer, or fail to respond, you will be
prompted with an error message. Please note that the secret question will not change should you
answer incorrectly. After three failed attempts, your CDX account will be locked. To unlock
your account, contact the CDX Help Desk at 888-890-1995 or helpdesk@epacdx.net.
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Figure 3-14 Encrypt and Sign File
eSignature Widget
1 .Log in to CDX 2.Answer Secret Question 3.Sign and Encrypt
User: Question: Passphrase:
DCFUELS004 What is your favorite movie?
Password: Answer: Re-enter:
» movie {*«{
Welcome Melissa Kirby Correct Answer Sign
The final step is to create and re-enter a passphrase. This passphrase will be used to decrypt the
Copy of Record. Encrypt and Sign your submission. The passphrase may contain letters,
numbers, or special characters. Your chosen passphrase will be unique to the specific submission
and is not related to your CDX password or any passphrases entered for other DC FUELS
submissions.
Important! You must remember your passphrase in order to access your Copy of Record. For
security reasons, the system administrator does not have access to your passphrase and it cannot
be reset. If you forget or lose your passphrase, you will not be able to access your Copy of
Record.
After entering and confirming your passphrase, click the "Sign" button. Figure 3-16 will display.
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3.6 Submission Confirmation
OTAQ DC Fuels
Figure 3-15 File Upload Confirmation
are here: File Upload »Confirmation
File Upload - Confirmation
CDX has received your encrypted submission with information listed below:
Company/ Entity Information:
Company Entity Name: Acme Test Co
EPA Company/Entity ID: 3334
RCO details:
RCO Name: jane Doe
RCO Title: President
RCO Email: test^example.com
RCO Phone: 555-867-5309
RCO Fax: 1112223333
User Information:
Name (First Middle Last):
Address \ :
Address 2:
City, State Zip:
Phone Number.
Fax Number:
E-Mail Address:
CDX User ID
Is Agent.
John Smith
1234 5th St
Fairfax VT, 22222
7032275673
555-555-5555
test£example-com
TE5TDCFUELSUSER1
No
Report Information:
Document Name: New Company CR-1 1996 - Petitions Test No 2.pdf
Transaction Id: _8907f85f-22ff-429a-ba93-OS3eaQ5cl 241
Submission Time: 2014-09-03 13:01:43-092
Report Type: Original
Comments
Certification Type.RFS Pathway Petitions {40 CFR 8O.1416)
"I certify, under penalty of law, that this document and all attachments were prepared under my direction
of supervision in accordance with a system designed to assure that qualified personnel properly gather
and evaluate the information submitted. Based on my inquiry of the person or persons who manage the
system, or those persons directly responsible far gathering the information, the information submitted is.
to the best of my knowledge and belief, true, accurate, and complete. I am aware that there are
for knowing violations "
Congratulations! You have successfully signed and submitted your pathway petition to the
OTAQ Program.
This page displays a summary of your submission information along with a confirmation
message stating that CDX has received your encrypted submission. An email notification will be
sent to you and your Company RCO confirming a pathway petition has been submitted.
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4 Support Information
For frequently asked questions about the content, formats, or policies for the Office of
Transportation and Air Quality (OTAQ) please reference the Fuels Program website at
http ://www. epa.gov/otaq/fuel s/index .htm.
For any general or technical questions related to the Central Data Exchange you may contact any
of the following:
Telephone - Person-to-person telephone support is available from the CDX Help Desk 8:00
am to 6:00 pm EST. Call our toll-free line at 888-890-1995.
Email - Send e-mail to Technical Support at helpdesk@epacdx.net with "Technical Support"
in the Subject line.
If you have any questions relating to fuels programs registration, reporting, or DC FUEL, please
contact the EPA Fuels Programs and EMTS Support Line at support@epamts-support.com.
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