Office of Transportation and Air Quality
(OTAQ) Quality Assurance Provider
User Guide
Version 3.01
CD&
&EPA
United States
Environmental Protection
Agency
-------
Office of Transportation and Air Quality
(OTAQ) Fuels Programs Registration
User Guide
Version 3.01
Compliance Division
Office of Transportation and Air Quality
U.S. Environmental Protection Agency
Prepared for EPA by
CGI Federal
EPA Contract No. GSOOQ09BGD0022
Work Assignment No. EP-G11H-00154
United States
Environmental Protection
Agency
EPA-420-B-14-082
September 2014
-------
CD&
Table of Contents
1 I ntroduction 1
2 Create New QAP Company 2
2.1 Verify Company Does Not Exist in OTAQReg 2
2.2 Create Company Details 4
2.2.1 Select Company Roles 6
2.3 Review and Submit New Company Information 8
3 QAP Submissions 11
3.1 Company Qualifications 12
3.2 General QAP Plan 18
3.3 Pathway-specific QAP Plan 25
3.4 Accessing Existing Plans 33
4 QAP Company to Fuel Producer Company Associations 37
4.1 Create Company Audit Request 37
4.2 Approve QAP Company Association 41
4.3 Remove QAP Company Associations 46
4.3.1 Fuel Producer RCO Association Removal 46
4.3.2 QAP RCO Association Removal 47
5 Appendix A: Using the e-Signature Widget 51
6 Appendix B: System Java Requirements 53
7 Appendix C: Support Information 56
8 Appendix D: OTAQ Registration Roles 57
8.1 OTAQ Program Roles 57
OTAQ Quality Assurance Provider User Guide July 29, 2014
i
-------
CD&
List of Figures
Figure 2-1 OTAQ Registration Home Page 2
Figure 2-2 Associate to Company Search Page 2
Figure 2-3 Associate to Company Search Results 3
Figure 2-4 Create New Company: Company Details Page 4
Figure 2-5 Program Type and Business Activities 5
Figure 2-6 Company Contacts 5
Figure 2-7 Create New Company: Company Roles 6
Figure 2-8 Company Roles Pop-Up 6
Figure 2-9 Selected Company Roles 7
Figure 2-10 Create New Company: Review 8
Figure 2-11 Further Action Required Pop-up 9
Figure 2-12 Create New Company: Print and Sign Page 9
Figure 2-13 Further Action Required Page 10
Figure 3-1 Quality Assurance Provider Home Page 12
Figure 3-2 Create New Qualifications: Create Passphrase 13
Figure 3-3 Qualifications: Confirm Company Information 13
Figure 3-4 Qualifications: E&O Insurance 14
Figure 3-5 Qualifications: E&O Insurance - Supplemental 15
Figure 3-6 Qualifications: Professional Qualifications 15
Figure 3-7 Qualifications: Affidavits 16
Figure 3-8 Qualifications Submission 17
Figure 3-9 Create New Plan: Create Passphrase 18
Figure 3-10 Create New Plan: Feedstock-related Components 19
Figure 3-11 Create New Plan: Production Process-related Components 20
Figure 3-12 Create New Plan: RIN Generation-related Components 21
Figure 3-13 Create New Plan: RIN Separation-related Components 22
Figure 3-14 Create New Plan: QAP Documents 23
Figure 3-15 General QAP Plan Submission 24
Figure 3-16 Create New Plan: Create Passphrase 25
Figure 3-17 Create New Plan: Pathway-specific Information 26
Figure 3-18 Create New Plan: Feedstock-related Components 27
Figure 3-19 Create New Plan: Production Process-related Components 28
Figure 3-20 Create New Plan: RIN Generation-related Components 29
Figure 3-21 Create New Plan: RIN Separation-related Components 30
Figure 3-22 Create New Plan: QAP Documents 31
Figure 3-23 General QAP Plan Submission 32
Figure 3-24 OTAQ Registration Home Page 33
OTAQ Quality Assurance Provider User Guide July 29, 2014
-------
CD&
Figure 3-25 QAP Home Page 34
Figure 3-26 View Existing Submission 34
Figure 3-27 Deactivate Submission 35
Figure 3-28 Deactivate Submission Pop-up 35
Figure 3-29 Create New Passphrase 36
Figure 4-1 OTAQ Registration Home Page 37
Figure 4-2 Associate QAP To FP Company 37
Figure 4-3 Search Results 38
Figure 4-4 Associate to Company: QAP Pathways 39
Figure 4-5 Submit Request Page 40
Figure 4-6 Further Action Required 40
Figure 4-7 OTAQ Registration Home Page 41
Figure 4-8 QAP Audit Request Page 42
Figure 4-9 Add Fuel Pathway Pop-up 43
Figure 4-10 QAP Audit Request 44
Figure 4-11 Print and Sign 45
Figure 4-12 Signature Confirmation and Print Page 45
Figure 4-13 Further Action Required Page 46
Figure 4-14 Manage QAP Provider Associations 47
Figure 4-15 Remove Company Pop-Up 47
Figure 4-16 QAP Provider RCO: Access QAP Company 48
Figure 4-17 Edit Button 49
Figure 4-18 Remove Pathway Associations 50
Figure 5-1 Certification Statement 51
Figure 5-2 Authentication 51
Figure 5-3 Answer Secret Question 52
Figure 5-4 Sign File 52
Figure 6-1 JRE Installation 53
Figure 6-2 Mozilla Firefox Security Warnings 53
Figure 6-3 Internet Explorer Security Warnings 54
Figure 6-4 Safari Security Warnings 54
Figure 6-5 Google Chrome Security Warnings 55
OTAQ Quality Assurance Provider User Guide July 29, 2014
-------
-------
CD&
1 Introduction
This document is the User Guide for the Quality Assurance Provider functionality within the
OTAQReg online application. It describes the processes a user must follow to create a QAP
Company, submit QAP documents, edit a QAP company, associate to Fuel Producer Companies
and manage those associations. This user guide assumes that the user has a Central Data
Exchange (CDX) account and has registered for the OTAQ Registration program service.
If you have any questions about the content, format, or policies for the Office of Transportation
and Air Quality (OTAQ) please reference the Fuels Program website at
http ://www. epa.gov/otaq/fuel s/index .htm.
If you have any general or technical questions related to the Central Data Exchange (CDX) you
may contact any of the following:
• Telephone - Person-to-person telephone support is available from the CDX Help Desk 8:00
am to 6:00 pm EST. Call our toll-free line at 888-890-1995.
• Email - Send e-mail to Technical Support at helpdesk@epacdx.net with "Technical Support"
in the Subject line.
If you have any questions relating to fuels programs registration, reporting, or OTAQReg, please
contact the EPA Fuels Programs and EMTS Support Line: support@epamts-support.com.
OTAQ Quality Assurance Provider User Guide July 29, 2014
1
-------
CD&
2 Create New QAP Company
The following sections describe how to create a new QAP company in the OTAQReg
application.
Figure 2-1 OTAQ Registration Home Page
OTAQ Registration
Contact Us
OTAQ Registration Home
- Pending Requests
There are currently no pending requests.
Legend '-O New Company *i-J Company Update ^ Company Association • RCO Update l-> AAD Letter
Company Information
You are not currently associated with any companies.
- Registration Lists
Please click one of the lists below for an up-to-date version. All lists are exported as an xls file. These lists are also available at
http: .www.epa.gov.otaq fuels reportmg.'programsregistration.htm.
• EPA Fuels Programs Company and Facility List
• EPA Fuels Programs Company List
• Independent Lab List
Click the "Associate to Company" link in the left side toolbar of your OTAQ Registration Home
Page, as seen in Figure 2-1. Figure 2-2 will display.
2.1 Verify Company Does Not Exist in OTAQReg
Figure 2-2 Associate to Company Search Page
OTAQ Registration
O Contact Us
Associate to Company
To associate to a company, search using at least one of the criteria below. If you need to create a new company, please first search
for existing companies within OTAQ Reg to ensure the company does not already exist.
Search Criteria ~
Company ID
City:
Company Name: Quality Assurance Provider LLC
State: All
Postal Code:
_H
Before you can create a new company, you must first confirm that the company you intend to
create does not already exist in OTAQReg. Enter search criteria pertinent to your company and
click the "Search" button, as seen in Figure 2-2. Figure 2-3 will display.
Please note, search terms act together to narrow results. It is recommended that companies use
broad searches to avoid delays and registration issues caused by a user attempting to duplicate a
company registration.
OTAQ Quality Assurance Provider User Guide
July 29, 2014
2
-------
CD&
Figure 2-3 Associate to Company Search Results
OTAQ Registration
Associate to Company
To associate to a company, search using at least one of the criteria below. If you need to create a new company, please first search
for existing companies within OTAQ Reg to ensure the company does not already exist.
~ Search Criteria ~
Company ID:
E3Contact Us
City:
Company Name: Quality Assurance Provider LLC
State All
Postal Code:
Your search returned no companies.
If you do not see the company in the above results, you may search again. If you are certain your company does not already exist in
OTAQ Reg, click the "Create New Company" button below.
The page will return a list of companies matching the provided search criteria. If your company
is displayed in the search results then please refer to the OTAQReg User Guide for instructions
on how to associate to an existing company.
If it is determined that your company does not currently exist in OTAQReg, click the "Create
New Company" button. Figure 2-4 will display.
OTAQ Quality Assurance Provider User Guide
July 29, 2014
3
-------
CD&
2.2 Create Company Details
Figure 2-4 Create New Company: Company Details Page
OTAQ Registration
e to Company
e Existing Company
CH Contact Us
Create New Company: Company Details
Basic Information
- Company Name and Location
Note: Address 1 may not be a PO Box. If you are entering an international address that has no postal code,
enter -00000V
' Company Name:
* Created On 02103 ,'2014
(MM/DD/YYYY):
Valid From 02/03/20141
(MM/DD/YYYY):
Valid To
!MM;DD,'YYYY):
* Address 1:
Address 2:
* City:
* State: | Please Select From List
* Postal Code:
* Country: United States
Responsible Corporate Officer (RCO) Info
The responsible corporate officer (RCO) of the company must be an official officer (President, Vice President, CEO, etc.) or
employee (with an appropriate title) of the company registering who is legally liable for the information submitted for the
company- The RCO may not be an agent or third party who is not directly employed fay the company.
RCO CDX User ID:
* RCO Name:
* RCO Title:
* RCO E-mail:
* Conf rm RCO E-mail:
* RCO Phone:
RCO Fax:
Program Type and Business Activities
Program Type and Business Activities
Li Gasoline
D Diesel
CU Renewable Fuel Standard
D QAP Provider I
Company Foreign Bond
For each Program Type selected above, indicate if:
• Domestic company with only domestic facility or facilities, please put "No"
• RFS - Your company has met the bonding requirements of Title 40 CFR Parts 80.1465, 80.1466, or 80.1467
• Gasoline RFC - Your company has met the bonding requirements of Title 40 CFR Parts 80.94(k)
• Gasoline;Tier 2 Gasoline Sulfur - Your company has met the bonding requirements of Title 40 CFR Parts 80.410(k), if
applicable
• Diesel - Your company has met the bonding requirements of Title 40 CFR Parts 80-620(k), if applicable
Company Contacts
There are currently no company contacts.
OTAQ Quality Assurance Provider User Guide
July 29, 2014
4
-------
CD&
The Create New Company: Company Details page displays fields for you to provide the
Company Name, Location, Responsible Corporate Officer information, Program Types,
Business Activities, Company Contacts, and other required company details.
Enter your company's registration information, making sure to complete all required fields.
Required fields are marked with a red star.
Select the "Quality Assurance Provider" Program Type, as shown in Figure 2-5.
Figure 2-5 Program Type and Business Activities
Program Type and Business Activities
Program Type and Business Activities
_] Gasoline
D Diesel
HI Renewable Fuel Standard
1 Provider
To add a company contact, click the "Add New Contact" button. Figure 2-6 will display.
Figure 2-6 Company Contacts
Company Contacts
There are currently no company contacts.
Add New Contact I Remove Selected
Contact
* Name:
* Title:
Contact For:
Please Select From List
Save Contact
* E-mail:
* Phone:
Fax:
CDX Web User ID:
Enter information in all required fields by typing in the textboxes. The "Title" field is a
dropdown list containing multiple values. If you do not see your contact's title in this list, select
"Other" and a text box will appear where you can provide a different title. Click the "Save
Contact" button. The contact will now be listed in the company details.
After you have provided your complete company details, click the "Next" button. Figure 2-7 will
display.
OTAQ Quality Assurance Provider User Guide
July 29, 2014
5
-------
CD&
2.2,1 Select Company Roles
Figure 2-7 Create New Company: Company Roles
OTAQ Registration
LH Contact Us
Create New Company: Company Roles
As the creator of a QAP Company, the Company Editor and QAP Auditor roles are pre-selected
for you. Click the "Company Editor" link to add additional roles. Figure 2-8 will display.
Figure 2-8 Company Roles Pop-Up
Select Roles
OTAQ Registration: '?' Company Editor -' Company Viewer - Limited Company Viewer
OTAQ Program Roles: I I Cellulosic Biofuel Waiver Credits (Pay.gov) Submitter
(Select All) This role should only be selected if the company is registered as a gasoline or diesel refiner, or a non-
renewable fuels importer.
DC Fuels Submitter Roles: Only select programs your company can submit reports for. If your company
is not registered or registering for a program do not select that program's subpart.
DC Fuels Submitter, Third Party Engineering Review
DC Fuels Submitter, Title 40 CFR Part 79 Subparts A, B, C, D, and F
DC Fuels Submitter, Title 40 CFR Part 80 Subpart I
_ ! DC Fuels Submitter, Title 40 CFR Part 80 Subparts D, E, F, H, J, and L
DC Fuels Submitter, Title 40 CFR Part 80 Subparts K and M
EMTS Submitter
I! EMTS Viewer
Other : Agent
An agent is defined as any individual who is not a direct employee of the company.
Independent Third Party Engineer
QAP Auditor
Choose the appropriate OTAQ Registration and OTAQ Program roles by selecting the
corresponding radio button and checkboxes (reference Appendix A: OTAQ Registration Roles if
you are unsure which roles to select). You may select only one OTAQ Registration role however
multiple OTAQ Program roles are allowed. Click the "Select All" link to select all OTAQ
Program Roles. Figure 2-9 will display.
OTAQ Quality Assurance Provider User Guide
July 29, 2014
6
-------
CD&
Figure 2-9 Selected Company Roles
OTAQ Registration
Create New Company: Company Roles
Select Roles ~
• Company Editor
• QAP Auditor
Click the "Next" button. Figure 2-10 will display.
OTAQ Quality Assurance Provider User Guide
July 29, 2014
7
-------
CD&
2.3 Review and Submit New Company Information
Figure 2-10 Create New Company: Review
OTAQ Registration
OTAQ Registration Home
Associate to Company
Update Existing Company
Edit User Profile
CZ]Contact Us
Create New Company: Review
Company Info
Basic Information
- Company Name and Location
Company ID:
Company Name: QAP Company-
Created On 02;03;2014
(MM/DD/YYYY):
Valid From 02;03.2014
(MM.DD/YYYY):
Valid To
(MM DD.YYYY):
Address 1: 12601 Fair Lakes Circle
Address 2:
City: Fairfax
State: Virginia
Postal Code: 22033
Country: United States
Responsible Corporate Officer (RCO) Info
The responsible corporate officer (RCO) of the company must be an official officer (President, Vice President, CEO, etc.) or
employee (with an appropriate title) of the company registering who is legally liable for the information submitted for the
company- The RCO may not be an agent or third party who is not directly employed by the company.
RCO Name: Test
RCO Title: Test
RCO E-mail: melissa.kirby^cgifederal-com
RCO Phone: 2384943843
RCO Fax:
Program Type and Business Activities
r Program Type and Business Activities
QAP Provider
Company Foreign Bond
For each Program Type selected above, indicate if:
• Domestic company with only domestic facility or facilities, please put "No"
• RF5 - Your company has met the bonding requirements of Title 40 CFR Parts 80.1465, 80.1466, or 80.1467
• Casoline;RFC - Your company has met the bonding requirements of Title 40 CFR Parts 80.94(k)
• Gasoline, Tier 2 Gasoline Sulfur - Your company has met the bonding requirements of Title 40 CFR Parts 80.410(k), if
applicable
• Diesel - Your company has met the bonding requirements of Title 40 CFR Parts 80.620(k), if applicable
Company Contacts
There are currently no company contacts.
Select Roles
Select Roles —
• QAP Auditor
• Company Editor
OTAQ Quality Assurance Provider User Guide
July 29, 2014
8
-------
CD&
The Create New Company: Review page displays a read-only version of the company details
provided. If the new company information on the page is correct click the "Continue" button.
Figure 2-11 will display.
Figure 2-11 Further Action Required Pop-up
Further Action Required
In order for this registration to be submitted to tPA. you must click the applicable blue
button on the following screen- EPA will not process registrations if a user fails to click
the applicable button and submit the paperwork either electronically or via mail.
You will not be able to electronically sign within the OTAQReg application until your
CDX ESA is received by the Fuels Program.
If you are not able to have your registration electronically signed, the registration
forms must be printed, signed and mailed to Fuels Program Registration at:
Commercial Deliverv:
U.S. Environmental Protection Agency
William Jefferson Clinton Building - North
Mail Code 6405A, Room 6520V; (202) 343-9038
1 200 Pennsylvania Ave NW
Washington, DC 20004
US Mail:
U.S. Environmental Protection Agency
Mail Code 6405A
1 200 Pennsylvania Ave NW
Washington, DC 20460
It is recommended that all registration materials including ESAs are sent in the same
package.
Click "OK" to Close the pop-up and continue to the next page. Figure 2-12 will display.
Figure 2-12 Create New Company: Print and Sign Page
OTAQ Registration
Contact Us
Create New Company: Submit Request
Please click the Submit button to make the submission request and move on to print the registration forms.
Click the "Submit" button to submit the new QAP Company request and continue with the
registration process. Figure 2-13 will display.
OTAQ Quality Assurance Provider User Guide
July 29, 2014
9
-------
CD&
Figure 2-13 Further Action Required Page
OTAQ Registration
Q Contact Us
Further Action Required
Click here to save copies of your registration forms.
Submission method:
1. Print, sign: and marl the form to EPA
Mailing address
Commercial Delivery:
U.S. Environmental Protection Agency
William Jefferson Clinton Building - North
Mail Code 6405A, Room 6520V: (202) 343-9038
1200 Pennsylvania Ave NW
Washington, DC 20004
US Mail:
U.S. Environmental Protection Agency
Mail Code 6405A
1200 Pennsylvania Ave NW
Washington, DC 20460
Please contact supoort?epamts-support-com if you have ai
Important notice for QAP Providers:
Quality Assurance Provider registration documentation as stated in 40 CFR S0.1450(g) before you can begin associating your
company to any Fuel Producer Companies. Click the "Enter QAP Information" button below to begin submitting this information, ff
you do not have an active CDX ESA on file, you will not be able to access the rest of the application to submit your QAP data until an
ESA has been received.
Click the "Click here to save copies of your registration forms" link to save a hard copy of your
registration forms in PDF form. It is required that you save a copy of your registration forms
after submitting your request. If you attempt to select the "Home" button without first saving a
copy of your registration forms, a notification window will appear prompting you to first save
your forms.
After clicking "Submit", the New Company request will be processed automatically to allow
submission of required QAP Documentation. Click the "Enter QAP Information" button to
continue with the registration process and submit required QAP Documentation.
OTAQ Quality Assurance Provider User Guide
July 29, 2014
10
-------
CD&
3 QAP Submissions
The Quality Assurance Provider application is designed in a wizard format which will walk the
user through three submissions. Users may save and resume a submission at any time, but will be
required to complete the submissions in the order listed below.
1. Company Qualifications
a. Company Name and Address
b. RCO Information
c. E&O Liability Insurance
d. Professional Engineer Qualifications
e. Independence Affidavit
2. General QAP Plan
a. Feedstock-related Components
b. Production Process-related Components
c. RIN Generation-related Components
d. RIN Separation-related Components
e. Supplemental Documents
3. Pathway-specific QAP Plan(s)
a. RFS Pathway Identification
b. Feedstock-related Components
c. Production Process-related Components
d. RIN Generation-related Components
e. RIN Separation-related Components
f. Supplemental Documents
Figure 3-1 shows the "Quality Assurance Provider Home" page.
Note: The system will prevent you from accessing the QAP application if you do not have an active CDX ESA
on file.
OTAQ Quality Assurance Provider User Guide July 29, 2014
11
-------
CD&
Figure 3-1 Quality Assurance Provider Home Page
OTAQ Quality Assurance Plan (QAP)
CH Contact Us
You are here: QAP Home
Quality Assurance Provider Home
The registration process for Quality Assurance Provider Companies is comprised of the following four parts
which must be completed in order. You may save and return to your plans at any time to complete the
submission. Qualifications, General Plans and Pathway-specific plans can only be accessed by entering the
passphrase that was created at the beginning of each submission.
New Company Registration - This section was completed in the OTAQReg application prior to reaching
this page.
I). Qualifications Submission - In this section the user will need to provide the Company's E&O Liability
Insurance information. Professional Engineer Qualifications information, and the affidavits required by
the QAP rule.
General Plan Submission - In this section the user will need to provide a general description of how his
or her company will audit the Fuel Producer Company. This audit plan is broken up into four parts;
Feedstock-related components. Production Process-related components, RIN Generation-related
components, and RIN Separation-related components.
IV. Pathway-specific Plan(s) Submission(s) - In this section the user will need to provide a description of how
his or her company will audit the Fuel Producer Company specific to each RFS Fuel Pathway. This audit
plan is broken up into four parts; Feedstock-related components. Production Process-related
components, RIN Generation-related components, and RIN Separation-related components.
Qualification Information
Before you can submit either general or specific QAP Plans, you must submit qualifications. Click the button below to begin
qualification submission.
Click the "Enter Qualifications" button. Figure 3-2 will be displayed.
3.1 Company Qualifications
The Company Qualifications submission will be submitted and electronically signed using the e-
Signature widget. Figure 3-2 is the first page in the Company Qualifications submission. Follow
the instructions on the page to create a secure passphrase that will be used to encrypt your
submission. Other authorized users associated to your QAP Company in OTAQReg may access
the submission by entering the secure passphrase. Your passphrase must be at least 8 characters
in length and a combination of letters and numbers but may not contain special characters. Your
chosen passphrase will be unique to the specific submission and is not related to your CDX
password or any passphrases entered for other QAP submissions.
Important! You must remember your passphrase in order to access your submission. For security
reasons, the system administrator does not have access to your passphrase and it cannot be reset.
If you forget or lose your passphrase, you will not be able to access your submission and must
deactivate the existing submission and create a new submission to make any updates.
OTAQ Quality Assurance Provider User Guide
July 29, 2014
12
-------
CD&
Figure 3-2 Create New Qualifications: Create Passphrase
OTAQ Quality Assurance Plan (QAP)
Create New Qualifications: Create Passphrase
Create Passphrase
Please create a passphrase that is at least 8 characters in length. To better protect your form, your passphrase should contain
a combination of letters and numbers. Your passphrase may include spaces, but should not contain special characters (for
example, -, and ").
Passphrase:
Confirm Passphrase:
You are responsible for remembering your passphrase and distributing it to only authorized individuals. Please distribute
this passphrase to at least one other authorized official. Your passphrase will be used as an encryption key to
protect the contents of your data.
Note: If you lose or forget your passphrase, you will not be able to access your QAP Plan(s) to submit or make changes. You
will need to complete a new QAP plan and create a new passphrase for the plan. For security reasons, the system
administrator will not have access to your passphrase and will not be able to retrieve or reset it.
Click the "Save and Continue" button. Figure 3-3 will display. This page allows users to review
the company information submitted in the OTAQReg application when creating a new QAP
company.
Figure 3-3 Qualifications: Confirm Company Information
QTAQ Quality Assurance Plan (QAP)
Home QAP Help
E3 Contact Us
You are here: Company lnfo» E&O Liability Insurance » Professional Engineer Qualifications » Affidavits
Qualifications: Confirm Company Information
Confirm Company Information
Your OTAQ Company Information is listed below. If any of this information in incorrect, you must return to OTAQ Registration in
order to correct it. Click "Next" to continue if you are satisfied with the information.
Company ID:
Name:
Address 1 :
Address 2:
City:
State:
Postal Code:
Country:
1003
QAP Company LLC (1 003)
1 329 E ST SE
Suite 1 00
Washington
District of Columbia
20003
United States
3^^^S ^^^^^^
OTAQ Quality Assurance Provider User Guide
July 29, 2014
13
-------
CD&
Review the company information for accuracy and click the "Save and Continue" button. Figure
3-4 will be displayed.
Note: The information displayed on the "Qualifications: Confirm Company Information" page cannot be
changed from within the Q AP application. If any of this information is incorrect, users should return to the
OTAQReg application and submit a Company Update change request to correct this information prior to
submitting Company Qualifications.
Figure 3-4 Qualifications: E&O Insurance
OTAQ Quality Assurance Plan (QAP)
E3 Contact Us
Qualifications: E&O Insurance
Insurance Provider Information
Complete the fields below related to professional liability insurance pursuant to 40 CFR 80.1 450(g)(3}.
Rating Company: Moody's 0
Rating:
Insurance Provider:
Per Incident Coverage:
Total Policy Coverage Amount:
Aaa
H
Select a Rating Company and Rating from the dropdown menus and enter an Insurance Provider
name in the text box provided. Enter the Per Incident Coverage and Total Policy Coverage
Amounts in the text boxes provided, if applicable. Click the "Save and Continue" button. Figure
3-5 will be displayed.
OTAQ Quality Assurance Provider User Guide
July 29, 2014
14
-------
CD&
Figure 3-5 Qualifications: E&O Insurance - Supplemental
OTAQ Quality Assurance Plan (QAP)
I Home | | QAPHdp
Qualifications: E&O Insurance - Supplemental
Insurance Provider Supplemental
Upload any supplemental documentation related to professional liability insurance pursuant to 40 CFR 80.1 45Q(g){3).
Document Name
QAP Document.docx
Uploaded
02-27-20143:19:11 PM
Size (kb)
13.73
0
Upload any supplemental documentation and click the "Continue" button. Only file types with
the extensions .doc, .docx, .xls, .xlsx, and .pdf will be permitted. Figure 3-6 will be displayed.
Figure 3-6 Qualifications: Professional Qualifications
OTAQ Quality Assurance Plan (QAP)
D Contact Us
Home Off Help
Qualifications: Professional Qualifications
Professional Engineer Qualifications
Use the table below to upload all documents pertaining to the professional qualifications of the Professional Engineer(s) who
will be conducting audits. This is documentation required under 1 450(g)(2) and (9).
Document Name
Sample QAP Document.doc
Uploaded
02-27-20144:03:59 PM
Size (kb)
61.03
This page displays a document upload table. This table should be used to upload all
documentation related to the professional qualifications of the Engineer(s) conducting the audits.
Click the "Browse" button and a pop-up window will appear. Use this window to select the file
you wish to upload. Click the "Open" button to add the selected file to the table. Repeat this step
OTAQ Quality Assurance Provider User Guide
July 29, 2014
15
-------
CD&
for each of the files that need to be uploaded to the table. Once all of the files are listed in the
table, click the "Upload" button. Only file types with the extensions .doc, .docx, .xls, .xlsx, and
.pdf will be permitted. After all of the files have been uploaded, click the "Continue" button.
Figure 3-7 will be displayed.
Figure 3-7 Qualifications: Affidavits
OTAQ Quality Assurance Plan (QAP)
I I Home | | tWHdp|
G3 Contact Us
Qualifications: Affidavits
Upload Affidavits
Use the table below to upload the affidavit as described in paragraphs § 80.1471(b).
Document Name
Sample QAP Documenl.doc
Uploaded
02-27-20144:05:14 PM
Size(kb)
61.03
This page displays a document upload table. This table should be used to upload the
independence affidavit. Click the "Add Files" button and a pop-up window will appear. Use this
window to select the file you wish to upload. Click the "Open" button to add the selected file to
the table. Repeat this step for each of the files that need to be uploaded to the table. Once all of
the files are listed in the table, click the "Upload" button. Only file types with the extensions
.doc, .docx, .xls, .xlsx, and .pdf will be permitted. After all of the files have been uploaded, click
the "Review" button. Figure 3-8 will be displayed.
OTAQ Quality Assurance Provider User Guide
July 29, 2014
16
-------
CD&
Figure 3-8 Qualifications Submission
OTAQ Quality Assurance Plan (QAP)
Home QAP Help
Qualifications Submission
Submission Info
Submission Type:
Qualifications Id:
CROMERR Activity Id:
CROMERR Copy of Record:
Status:
Submission Time:
Quaiificai
Q-329
View | Download HTML
Awaiting EPA approval
Mar 3, 2014 10:02 AM
Download XML
Submitter information
updated within the MyCDX link on the left-hand side of this
First Name: Melissa
Last Name: Kirby
CDX Userld: QAPAUDITOR
Organization Name: ABC
Email Address: missykirby6@gr
Phone Number: 9283749S23
Extension:
if by the CDX Help Desk Please visit the FAQ section
Company Informant
o OTAQ registrati
3581
MK QAP Ccmpany
2349 Sterling Rd
Postal Code: ',
Country: I
Responsible Corporate Officer (RCO) Information
Your OTAQ RCO information is listed below. If any of this inform
RCO Name: t
RCO CDX User Id: <
Title:
Email:
Phone:
qaprcolO
RCO
melissa.kirby-Scgifedet
2389420290
Rating Company:
Rating:
Insurance Provider:
Per Incident Coverage:
Total Policy Coverage Am
E&O Insurance Supplemental Attachments
Professional Engineer Qualifications -
Nothing found tc display.
Affidavits
NotJii
OTAQ Quality Assurance Provider User Guide
July 29, 2014
17
-------
CD&
Review the information provided on this page. If all of the information is correct, click the "Sign,
Encrypt and Submit" link. The e-Signature widget will appear. Complete the widget to sign the
submission. Please reference Appendix A: Using the e-Signature Widget for a more detailed
description of the widget.
After you complete the e-Signature widget, you will be returned to the "Quality Assurance
Provider Home" page. The page will display a confirmation message for the qualifications
submission as well as a new table where you can access that submission.
Click the "Create New General Plan" button to begin a general plan. Figure 3-9 will be
displayed.
3.2 General GAP Plan
The General Plan submission will be submitted and electronically signed using the e-Signature
widget. Figure 3-9 is the first page in the General Plan submission.
Figure 3-9 Create New Plan: Create Passphrase
OTAQ Quality Assurance Plan (QAP)
L3Contact Us
Create New Plan: Create Passphrase
Create Passphrase
Please create a passphrase that is at least 8 characters in length. To better protect your form, your passphrase should contain
a combination of letters and numbers. Your passphrase may include spaces, but should not contain special characters (for
example, —, and v).
Passphrase:
Confirm Passphrase:
You are responsible for remembering your passphrase and distributing it to only authorized individuals. Please distribute
this passphrase to at least one other authorized official. Your passphrase will be used as an encryption key to
protect the contents of your data.
Note: If you lose or forget your passphrase, you will not be able to access your QAP Plan(s) to submit or make changes. You
will need to complete a new QAP plan and create a new passphrase for the plan. For security reasons, the system
administrator will not have access to your passphrase and will not be able to retrieve or reset it.
The data submitted in the general plan is considered Confidential Business Information (CBI)
data. All CBI data submitted through the QAP application is encrypted using a passphrase. Your
passphrase must be at least 8 characters in length and a combination of letters and numbers but
may not contain special characters. Your chosen passphrase will be unique to the specific
submission and is not related to your CDX password or any passphrases entered for other QAP
submissions.
Important! You must remember your passphrase in order to access your submission. For security
reasons, the system administrator does not have access to your passphrase and it cannot be reset.
If you forget or lose your passphrase, you will not be able to access your submission and must
deactivate the existing submission and create a new submission to make any updates.
Provide a passphrase and click the "Save and Continue" button. Figure 3-10 will be displayed.
OTAQ Quality Assurance Provider User Guide
July 29, 2014
18
-------
CD&
Figure 3-10 Create New Plan: Feedstock-related Components
OTAQ Quality Assurance Plan (QAP)
OTAQ Registration Home
OTAQ QAP Home
Create New Plan: Feedstock-related Components
Feedstock-related components
The fields on this page should be used to explain how your company will verify that the feedstocks used in the production of
renewable fuel qualify to generate RINs. Select "Specify" from the dropdown to expand a text field. Select "Not Applicable" from
the dropdown menu if a component does not apply to the plan that is being submitted.
Feedstocks are renewable biomass as defined in §80.1401.
If applicable, separated food waste or separated yard waste plan under §8O.1426(f)(5)(ii) is
accepted and up to date.
m
If applicable, separated municipal solid waste plan under §80.1426(0(5) is approved and
current.
Feedstocks are being separated according to a separation plan, if applicable under §8O.l 426
Crop and crop residue feedstocks meet land use restrictions, or alternatively the aggregate
compliance provisions of §80.1 454(g).
0
Feedstock is consistent with production process and D code being used as permitted under
Table 1 to Section 80.1426 or a petition approved through section 8O.1416, and is consistent
with information recorded in EMTS.
H
Feedstock is not renewable fuel for which RINs were previously generated.
a
If applicable, accuracy of feedstock energy
-------
CD&
component does not apply to the plan that is being submitted. Once you have completed each of
the fields, click the "Save and Continue" button. Figure 3-11 will display.
Figure 3-11 Create New Plan: Production Process-related Components
OTAQ Quality Assurance Plan (QAP)
QContact Us
Create New Plan: Production Process-related Components
Production process-related components
The fields on this page should be used to explain how your company will verify that the renewable fuel production process
being used is appropriate for the RINs being generated. Select "Specify" from the dropdown to expand a text field. Select "Not
Applicable" from the dropdown menu if a component does not apply to the plan that is being submitted.
Production process is consistent with that reported in EMT5.
Mass and energy balances are appropriate for type and size of facility.
m
If applicable, process-related factors used in feedstock energy (FE) calculation are accurate,
in particular the converted fraction CF, pursuant to §80.1426(0(3).
H
Back I Save Save and Continue
The fields on this page should be used to explain how your company will verify that the
renewable fuel production process being used is appropriate for the RINs being generated. Select
"Specify" from the dropdown to expand a text field. Select "Not Applicable" from the dropdown
menu if a component does not apply to the plan that is being submitted. Once you have
completed each of the fields, click the "Save and Continue" button. Figure 3-12 will display.
OTAQ Quality Assurance Provider User Guide
July 29, 2014
20
-------
CD&
Figure 3-12 Create New Plan: RIN Generation-related Components
OTAQ Quality Assurance Plan (QAP)
QAP Help
Contact Us
OTAQ Registration Home
OTAQ QAP Home
Create New Plan: RIN Generation-related Components
Renewable fuel was designated for qualifying uses as transportation fuel, heating oil, or jet
fuel in the 48 contiguous states or Hawaii pursuant to §80.1453.
H
Certificates of analysis verifying fuel type and quality, as applicable.
Renewable fuel type matches the D code being used.
H
If applicable, renewable content R is accurate pursuant to 80.1426(f)(9).
H
Equivalence value EV is accurate and appropriate.
H
Volume production capacity is consistent with RFS registration.
H
Verify that appropriate RIN generation calculations are being followed under §8O.1426(f)(3),
(4), or (5), as applicable.
H
RIN generation is consistent with wet gallons produced or imported.
m
Back I Save Save and Continue
The fields on this page should be used to explain how your company will verify that the
renewable fuel being produced qualifies to generate RINs, and that the number of RINs
generated is accurate. Select "Specify" from the dropdown to expand a text field. Select "Not
Applicable" from the dropdown menu if a component does not apply to the plan that is being
submitted. Once you have completed each of the fields, click the "Save and Continue" button.
Figure 3-13 will display.
OTAQ Quality Assurance Provider User Guide
July 29, 2014
21
-------
CD&
Figure 3-13 Create New Plan: RIN Separation-related Components
OTAQ Quality Assurance Plan (QAP) E3 Contact Us I
Create New Plan: RIN Separation-related Components
RIN separation-related components
The fields on this page should be used to explain how your company will verify that any RIN separation being done by the
producer is done according to the requirements of § 80.1 429, was reported to EMTS accurately and in a timely manner, and
is supported by records. You will also need to explain how your company will verify that fuel that is exported was not used to
generate RINs, or alternatively that RINs were generated but retired, as well as the accuracy of the annual attestation. Select
"Specify" from the dropdown to expand a text field. Select "Not Applicable" from the dropdown menu if a component does not
apply to the plan that is being submitted.
If applicable, verify that RIN separation is appropriate under §SO, I429(b)(4).
Verify that fuel that is exported was not used to generate RINs, or alternatively that were
generated but retired pursuant to §8O.143O.
Verify that annual attestation report is accurate.
s
The fields on this page should be used to explain how your company will verify that any RIN
separation being done by the producer is done according to the requirements of § 80.1429, was
reported to EMTS accurately and in a timely manner, and is supported by records. You will also
need to explain how your company will verify that fuel that is exported was not used to generate
RINs, or alternatively that RINs were generated but retired, as well as the accuracy of the annual
attestation. Select "Specify" from the dropdown to expand a text field. Select "Not Applicable"
from the dropdown menu if a component does not apply to the plan that is being submitted. Once
you have completed each of the fields, click the "Save and Continue" button. Figure 3-14 will
display.
OTAQ Quality Assurance Provider User Guide
July 29, 2014
22
-------
CD&
Figure 3-14 Create New Plan: QAP Documents
OTAQ Quality Assurance Plan (QAP)
LH Contact Us
Create New Plan: QAP Documents
Upload Documents —
Please upload any additional documents that apply to this plan.
Document Name
TDD 9-1 6 Test Scripts DCFUELS Reprocessing vO-01 -docx
Uploaded Size (kb)
02-24-2014 3:56:08 PM 75.25 0
This page displays a document upload table. This table should be used to upload all
documentation related to the general plan. Click the "Add Files" button and a pop-up window
will appear. Use this window to select the file you wish to upload. Click the "Open" button to
add the selected file to the table. Repeat this step for each of the files that need to be uploaded to
the table. Once all of the files are listed in the table, click the "Upload" button. Only file types
with the extensions .doc, .docx, .xls, .xlsx, and .pdf will be permitted. After all of the files have
been uploaded, click the "Review" button. Figure 3-15 will be displayed.
OTAQ Quality Assurance Provider User Guide
July 29, 2014
23
-------
CD&
Figure 3-15 General QAP Plan Submission
I OTAQ Quality Assurance Plan
General QAP Plan Submission
table fuel type matches the I
Review the information provided on this page. If all of the information is correct, click the "Sign,
Encrypt and Submit" link. The e-Signature widget will appear. Complete the widget to sign the
OTAQ Quality Assurance Provider User Guide
July 29, 2014
24
-------
CD&
submission. Please reference Appendix B: Using the e-Signature Widget for a more detailed
description of the widget.
After you complete the e-Signature widget, you will be returned to the "Quality Assurance
Provider Home" page. The page will display a confirmation message for the general plan
submission as well as a new table where you can access that submission.
Click the "Create New Pathway-specific Plan" button to begin a general plan. Figure 3-16 will be
displayed.
3.3 Pathway-specific GAP Plan
The Pathway-specific Plan submission will be submitted and electronically signed using the e-
Signature widget. Figure 3-16 is the first page in the General Plan submission.
Figure 3-16 Create New Plan: Create Passphrase
OTAQ Quality Assurance Plan (QAP)
jLoritart Us
Create New Plan: Create Passphrase
Create Passphrase
Please create a passphrase that is at least 8 characters in length. To better protect your form, your passphrase should contain
a combination of letters and numbers. Your passphrase may include spaces, but should not contain special characters (for
example, —, and y).
Passphrase:
Confirm Passphrase:
You are responsible for remembering your passphrase and distributing it to only authorized individuals. Please distribute
this passphrase to at least one other authorized official. Your passphrase will be used as an encryption key to
protect the contents of your data.
Note: If you lose or forget your passphrase, you will not be able to access your QAP Plan(s) to submit or make changes. You
will need to complete a new QAP plan and create a new passphrase for the plan. For security reasons, the system
administrator will not have access to your passphrase and will not be able to retrieve or reset it.
The data submitted in the pathway-specific plan is considered Confidential Business Information
(CBI) data. All CBI data submitted through the QAP application is encrypted using a passphrase.
Your passphrase must be at least 8 characters in length and a combination of letters and numbers
but may not contain special characters. Your chosen passphrase will be unique to the specific
submission and is not related to your CDX password or any passphrases entered for other QAP
submissions.
Important! You must remember your passphrase in order to access your submission. For security
reasons, the system administrator does not have access to your passphrase and it cannot be reset.
If you forget or lose your passphrase, you will not be able to access your submission and must
deactivate the existing submission and create a new submission to make any updates.
Provide a passphrase and click the "Save and Continue" button. Figure 3-17 will be displayed.
OTAQ Quality Assurance Provider User Guide
July 29, 2014
25
-------
CD&
Figure 3-17 Create New Plan: Pathway-specific Information
OTAQ Quality Assurance Plan (QAP)
Home QAP Help
Create New Plan: Pathway-specific Information
Add Fuel Pathway
Add fuel pathways by selecting the fuel pathway components below and clicking "Add". Please add all pathways that will be
applicable to this plan.
Fuel Code:
Process Code:
Feedstock Code
a
a
Renewable Fuel Cade:
a
a
Associated Fuel Pathways
Fuel Code Process Code
Non-ester Renewable Eligible Renewable Fuels From Non-
Diesel (EV 1.7) (40) cellulosic Portions of Separated Food
Wastes Process (860)
Feedstock Code
Renewable
Fuel Type
Non-cellulosic Portions of Advanced
Separated Food Wastes Biofuel (D5)
(350)
This page should be used to list each of the RFS pathways that will apply to this pathway-
specific plan. Select a value from each of the dropdown menus; Fuel Code, Process Code,
Feedstock Codes, and Renewable Fuel Code. Click the "Add" button. After clicking the "Add"
button, the RFS pathway should appear in the "Associated Fuel Pathways" table.
Once you have added all of the RFS pathways that are applicable to this plan, click the "Save and
Continue" button. Figure 3-18 will be displayed.
OTAQ Quality Assurance Provider User Guide
July 29, 2014
26
-------
CD&
Figure 3-18 Create New Plan: Feedstock-related Components
OTAQ Quality Assurance Plan (QAP)
I j Contact Us
OTAQ Registration Horn
OTAQ QAP Home
Create New Plan: Feedstock-related Components
Feedstock-related components
The fields on this page should be used to explain how your company will verify that the feedstocks used in the production of
renewable fuel qualify to generate RINs. Select "Specify' from the dropdown to expand a text field. Select "Not Applicable' fron
the dropdown menu if a component does not apply to the plan that is being submitted- If you have already submitted the
required information in the General QAP plan, you can select "Refer to General Plan' from the dropdown menu.
Feedstocks are renewable biomass as defined in §80.1401.
Refer to General Plan
If applicable, separated food waste or separated yard waste plan under §80.1426(f)(5)(ii) is
accepted and up to date.
Refer to General Plan
If applicable, separated municipal solid waste plan under §80.1426(0(5) is approved and
current.
Refer to General Plan T
Feedstocks are being separated according to a separation plan, if applicable under
§80.I426(f)(5).
Refer to General Plan T
Crop and crop residue feedstocks meet land use restrictions, or alternatively the aggregate
compliance provisions of §80.1454(g).
Refer to General Plan T
Feedstock is consistent with production process and O code being used as permitted under
Table 1 to Section 80.1426 or a petition approved through section SO. 1416, and is consistent
with information recorded in EMTS.
Refer to General Plan
Feedstock is not renewable fuel for which RINs were previously generated.
Refer to General Plan T
If applicable, accuracy of feedstock energy (FE) calculation factors related to feedstocks,
including average moisture content m and feedstock energy content E.
Refer to General Plan *
The fields on this page should be used to explain how your company will verify that the
feedstocks used in the production of renewable fuel qualify to generate RINs. Select "Specify"
from the dropdown to expand a text field. Select "Not Applicable" from the dropdown menu if a
OTAQ Quality Assurance Provider User Guide
July 29, 2014
27
-------
CD&
component does not apply to the plan that is being submitted. If you have already submitted the
required information in the General QAP plan, you can select "Refer to General Plan" from the
dropdown menu. Once you have completed each of the fields, click the "Save and Continue"
button. Figure 3-19 will display.
Figure 3-19 Create New Plan: Production Process-related Components
OTAQ Quality Assurance Plan (QAP)
Create New Plan: Production Process-related Components
Production process-related components
The fields on this page should be used to explain how your company will verify that the renewable fuel production process
being used is appropriate for the RINs being generated. Select 'Specify' from the dropdown to expand a tesct field. Select "Not
Aoolkcole' from the d'oodo.vn menu i~ c. ccTiocnent does not aooly to the olan that is oeing submitted If you have c.kesdy
submitted the required information in the General QAP plan, you can select "Refer to General Plan" from the dropdown menu.
Production process is consistent with that reported in EMTS.
Refer to General Plan T
Mass and energy balances are appropriate for type and size of facility.
Refer to General Plan
If applicable, process-related factors used in feedstock energy (FE) calculation are accurate,
in particular the converted fraction CF, pursuant to §80.1 426(f)(3).
Refer to General Plan
Back I Save I Save and Continue
The fields on this page should be used to explain how your company will verify that the
renewable fuel production process being used is appropriate for the RINs being generated. Select
"Specify" from the dropdown to expand a text field. Select "Not Applicable" from the dropdown
menu if a component does not apply to the plan that is being submitted. If you have already
submitted the required information in the General QAP plan, you can select "Refer to General
Plan" from the dropdown menu. Once you have completed each of the fields, click the "Save and
Continue" button. Figure 3-20 will display.
OTAQ Quality Assurance Provider User Guide
July 29, 2014
28
-------
CD&
Figure 3-20 Create New Plan: RIN Generation-related Components
QTAQ Qualit
Assurance Plan (QAP)
QAP Help
CH Contact Us
QTAQ Registration Home
QTAQ QAP Home
Create New Plan: RIN Generation-related Components
RIN generation-related components
The fields on this page should be used to explain how your company will verify that the renewable fuel being produced
qualifies to generate RIMs, and that the number of RINs generated is accurate. Select "Specify" from the dropdown to expand a
text field. Select "Not Applicable" from the dropdown menu if a component does not apply to the plan that is being submitted
If you have already submitted the required information in the General QAP plan., you can select 'Refer to General Plan" from the
dropdown menu.
Renewable fuel was designated for qualifying uses as transportation fuel, heating oil, or jet
fuel in the 48 contiguous states or Hawaii pursuant to §80.1453.
Refer to General Plan
Certificates of analysis verifying fuel type and quality, as applicable.
Refer to General Plan T
Renewable fuel type matches the D code being used.
Refer to General Plan
If applicable, renewable content R is accurate pursuant to 80.1 426(f)(9).
Refer to General Plan T
Equivalence value EV is accurate and appropriate.
Refer to General Plan *
Volume production capacity is consistent with RFS registration.
Refer to General Plan
Verify that appropriate RIN generation calculations are being followed under §80.142G(f)(3)i
(4), or (5), as applicable.
Refer to General Plan
RIN generation is consistent with wet gallons produced or imported.
Refer to General Plan T
Back I Save I Save and Continue
The fields on this page should be used to explain how your company will verify that the
renewable fuel being produced qualifies to generate RINs, and that the number of RINs
generated is accurate. Select "Specify" from the dropdown to expand a text field. Select "Not
Applicable" from the dropdown menu if a component does not apply to the plan that is being
submitted. If you have already submitted the required information in the General QAP plan, you
OTAQ Quality Assurance Provider User Guide
July 29, 2014
29
-------
CD&
can select "Refer to General Plan" from the dropdown menu. Once you have completed each of
the fields, click the "Save and Continue" button. Figure 3-21 will display.
Figure 3-21 Create New Plan: RIN Separation-related Components
OTAQ Quality Assurance Plan (QAP)
OConcact Us
Create New Plan: RIN Separation-related Components
RIN separation-related components
The fields on this page should be used to explain how your company will verify that any RIN separation being done by the
producer is done according to the requirements of §80.1 429, was reported to EMTS accurately and in a timely manner., and is
supported by records. You will also need to explain how your company will verify that fuel that is exported was not used to
generate RINs, or alternatively that RINs were generated but retired, as well as the accuracy of the annual attestation. Select
"Specify* from the dropdown to expand a text field. Select "Not Applicable* from the dropdown menu if a component does not
apply to the plan that is being submitted. If you have already submitted the required information in the General QAF plan, you
can select "Refer to General Plan' from the dropdown menu.
If applicable, verify that RIN separation is appropriate under §80.1 429(b)(4).
Refer to General Plan T
Verify that fuel that is exported was not used to generate RINs, or alternatively that were
generated but retired pursuant to §SO.143O.
Refer to General Plan T
Verify that annual attestation report is accurate.
Refer to General Plan T
The fields on this page should be used to explain how your company will verify that any RIN
separation being done by the producer is done according to the requirements of § 80.1429, was
reported to EMTS accurately and in a timely manner, and is supported by records. You will also
need to explain how your company will verify that fuel that is exported was not used to generate
RINs, or alternatively that RINs were generated but retired, as well as the accuracy of the annual
attestation. Select "Specify" from the dropdown to expand a text field. Select "Not Applicable"
from the dropdown menu if a component does not apply to the plan that is being submitted. If
you have already submitted the required information in the General QAP plan, you can select
"Refer to General Plan" from the dropdown menu. Once you have completed each of the fields,
click the "Save and Continue" button. Figure 3-22 will display.
OTAQ Quality Assurance Provider User Guide
July 29, 2014
30
-------
CD&
Figure 3-22 Create New Plan: QAP Documents
OTAQ Quality Assurance Plan (QAP)
LH Contact Us
Create New Plan: QAP Documents
Upload Documents —
Please upload any additional documents that apply to this plan.
Document Name
TDD 9-1 6 Test Scripts DCFUELS Reprocessing vO-01 -docx
Uploaded Size (kb)
02-24-2014 3:56:08 PM 75.25 0
This page displays a document upload table. This table should be used to upload all
documentation related to the pathway-specific plan. Click the "Add Files" button and a pop-up
window will appear. Use this window to select the file you wish to upload. Click the "Open"
button to add the selected file to the table. Repeat this step for each of the files that need to be
uploaded to the table. Once all of the files are listed in the table, click the "Upload" button. Only
file types with the extensions .doc, .docx, .xls, .xlsx, and .pdf will be permitted. After all of the
files have been uploaded, click the "Review" button. Figure 3-23 will be displayed.
OTAQ Quality Assurance Provider User Guide
July 29, 2014
31
-------
CD&
Figure 3-23 General QAP Plan Submission
OTAQ Quality Assurance Provider User Guide
July 29, 2014
32
-------
CD&
Review the information provided on this page. If all of the information is correct, click the "Sign,
Encrypt and Submit" link. The e-Signature widget will appear. Complete the widget to sign the
submission. Please reference Appendix B: Using the e-Signature Widget for a more detailed
description of the widget.
After you complete the e-Signature widget, you will be returned to the "Quality Assurance
Provider Home" page. The page will display a confirmation message for the pathway-specific
plan submission as well as a new table where you can access that submission.
You have now completed the registration process for a new QAP Company. At this point you
can create additional pathway-specific plans if necessary. You will be able to associate your
QAP Company to Fuel Producer Companies once EPA has approved all three submissions.
Instructions for the QAP Company to Fuel Producer Company association process can be found
in section 4, QAP Company to Fuel Producer Company Associations.
3.4 Accessing Existing Plans
Once you have submitted QAP plans and closed the application, you can access those plans
again through the OTAQReg application. Log into the application and access the "OTAQ
Registration Home" page. Figure 3-24 will display.
Figure 3-24 OTAQ Registration Home Page
OTAQ Registration Home
RCO Activation Queue
The following requests require action from you. Click the name of the request to view it-
There are currently no requests in your queue.
To search and view notifications of your recently processed requests, go to the Change Request History.
Legend: --O New Company ^-J Company Update ^ Company Association & RCO Update I -I AAD Letter
Pending Requests
ID
* Request For
* Created On * Requested By * Status
CR-1 0157 MKQAP Company 9 [3574] 02/27/201 4 04:51 PM Melissa Kirby Awaiting RCO Wet Ink Signature
Legend: Lei New Company v-J Company Update *** Company Association » RCO Update 1=) AAD Letter
Company Information
Company ID T Company Name T
3572 MK QAP Company 8
Pages: 1
- Actii
3585
QAP Auditor
• Company Editor
MK QAP Company 14 • QAP Auditor
• Company Editor
MK QAP Company 9
QAP Auditor
Company Editor
I Enter, View QAP Data
Enter/View QAP Data
Enter/View QAP Data
Click the "Enter/View QAP Data" link to access the QAP application. Figure 3-25 will display.
OTAQ Quality Assurance Provider User Guide
July 29, 2014
33
-------
CD&
Figure 3-25 QAP Home Page
OTAQ Quality Assurance Plan (QAP)
n Contact Us
You are here: QAP Home
Quality Assurance Provider Home
Qualification Information
Qualification submission status is displayed below. Click on the "Edit" link to edit existing drafts or use the "View' fink to view
submissions pending EPA review.
Qualf cation Id Created Revision
Q-322 02-14-2014 9:26:57 AM Active
Status
Approved by EPA
General QAP Plans
Existing plans listed below. EPA does not recommend editing a general or pathway-specific plan once it has been approved.
Status
General Plan Id Created Revision
GP-582 03-03-2014 10:00:13 AM Draft
Newly created
Edtl
Pathway-specific QAP Plans
Existing plans listed below. You may start a new plan by clicking the button below. EPA does not recommend editing a general
or pathway-specific plan once it has been approved.
Click on the "View" link to access any of the submissions. You will need to enter the passphrase
in order to view the data. Enter the passphrase and click the "Continue" button. A page similar to
the one in Figure 3-26 will display. You may click the "Revise" button to submit an update to
your submission. Click one of the hyperlinks to view or download the CROMERR Copy of
Record for your submission.
Figure 3-26 View Existing Submission
OTAQ Quality Assurance Plan (QAP)
I Home QAP Help
E3 Contact Us
General Plan Submission
Submission Info
This is your plan submission information
Submission Type:
General Plan Id:
CROMERR Activity Id:
CROMERR Copy of Record:
Status:
Submission Time:
General Plan
GP-682
_1 827fl b7-l e89-4cl 4-a080-cbOdb25bc773
View Download HTML Download XML
Approved by EPA
Mar 17, 2014 11:55 AM
Submitter Information
The information below is from your CDX Registration and will be passed on to EPA with your submission. If his information is
incorrect, please update your COX Registration information prior to starting your submission. These details can only oe
updated within the MyCDX link on the left-hand side of this screen or by the CDX Help Desk. Please visit the FAQ section for
more information on making these updates.
First Name: Christopher
OTAQ Quality Assurance Provider User Guide
July 29, 2014
34
-------
CD&
If you have forgotten your passphrase, you can deactivate your plan by using the link shown in
Figure 3-27.
Figure 3-27 Deactivate Submission
OTAQ Quality Assurance Plan (QAP)
Home QAP Help
Qualifications
Enter Passphrase
Please enter your Qualifications passphrase.
Passphrase:
If you have forgotten your passphrase please clickiDeactivate Submissionlto begin a new submission.
GD Contact Us
Click the "Deactivate Submission" hyperlink. Figure 3-28 will display.
Figure 3-28 Deactivate Submission Pop-up
Qualifications
OTAQ Quality Assurance Plan (QAP)
Enter Passphrase
Please enter your Qualifications passphrase
Passphn
Are you sure you would like to
deactivate your submission. The
If you have forgot in a new submission
information contained within this
submission will no longer be accessible. I
Click the "OK" button to erase all CBI data from your submission and start over. Any non-CBI
data will be saved within the submission for editing. Figure 3-29 will display.
OTAQ Quality Assurance Provider User Guide
July 29, 2014
35
-------
cox-
Figure 3-29 Create New Passphrase
Deactivate Qualifications: Create a new passphrase
Deactivate and Create New Qualifications passphrase
Important Note: You are about to deactivate a Qualification submission Q-234 that is Active. A new revision
will be created, however your current revision of the qualifications will still be considered Active by EPA
until the new revision is submitted and approved. Once you click Deactivate and Continue button the old
qualifications will be deactivated and the contents will no longer be accessible.
Please create a passphrase that is at least 8 characters in length. To better protect your form, your passphrase should contain
a combination of letters and numbers. Your passphrase may include spaces, but should not contain special characters (for
example, —, and ").
Passphrase:
Confirm Passphrase:
You are responsible for remembering your passphrase and distributing it to only authorized individuals. Please distribute
this passphrase to at least one other authorized official. Your passphrase will be used as an encryption key to
protect the contents of your data.
Note: If you lose or forget your passphrase, you will not be able to access your QAP Plan(s) to submit or make changes. You
will need to complete a new QAP plan and create a new passphrase for the plan. For security reasons, the system
administrator will not have access to your passphrase and will not be able to retrieve or reset it.
Deactivate and Continue
Enter a new passphrase and click the "Deactivate and Continue" button to access the submission
and submit it to EPA for review.
OTAQ Quality Assurance Provider User Guide July 29, 2014
36
-------
cox-
4 QAP Company to Fuel Producer Company Associations
The following sections describe how to associate your QAP Company to a Fuel Producer
Company in order to complete audits.
Note: The QAP Company must have an approved Company Qualifications, General Plan, and Pathway-specific
Plan prior to associating to a Fuel Producer Company.
4.1 Create Company Audit Request
Figure 4-1 OTAQ Registration Home Page
OTAQ Registration
CH Contact Us
OTAQ Registration Home
Pending Requests
There are currently no pending requests-
Legend: L_Q New Company L>J Company Update *** Company Association » RCO Update LJ AAD Letter
Company Information
Company ID * Company Name
3572 MK QAP Company 8
Roles
3585
3574
3596
3581
• QAP Auditor
• Company Editor
MK QAP Company 1 4 • QAP Auditor
• Company Editor
MK QAP Company 9 • QAP Auditor
• Company Editor
MK QAP Company 1 8 • QAP Auditor
• Company Editor
MK QAP Company 13 - QAP Auditor
• QAP Auditor
• Company Editor
Pages: 1
Actions
Enter/View QAP Data
Enter/View QAP Data
Enter/View QAP Data
Enter/View QAP Data
Enter,'View QAP Data
Click the "Associate QAP Company to Fuel Producer Company" link in the left side toolbar of
your OTAQ Registration Home page, as seen in Figure 4-1. Figure 4-2 will display.
Figure 4-2 Associate QAP To FP Company
OTAQ Registration
Associate QAP To FP Company
To associate to a company, search using at least one of the criteria below.
~ QAP Company ~~
QAP Company To
Associate:*
r Search Criteria
Company ID
Company Name
E3 Contact Us
: City:
: State: |AII
a
Postal Code:
OTAQ Quality Assurance Provider User Guide
July 29, 2014
37
-------
CD&
If you are associated to multiple QAP Companies, a dropdown menu will appear above the
search fields. Choose the QAP Company you would like to associate prior to searching for a Fuel
Producer Company. Enter your company specific search criteria into the textboxes and click the
"Search" button. A list of all companies matching your search criteria will display, as shown in
Figure 4-3.
Figure 4-3 Search Results
r Search Criteria -
Company ID:
City:
Company Name: fuel producer
ID * Name
3570 Fuel Producer Company
3577 Fuel Producer Company 2
3583 Fuel Producer Company 3
State: All
Postal Code:
w Location
2398 Colechester Road
Woodbridge, Virginia 221 91
United States
3576 Fuel Producer Industries
2349 Sterling Rd
Fairfax, Virginia 22033
United States
8909 Aden Rd
Nokesville, Virginia 22033
United States
1 234 5th St test
Washington, District of Columbia 22222
United States
Select the radio button next to the company you would like to associate to and click the "Use
Selected" button. Figure 4-4 will display.
OTAQ Quality Assurance Provider User Guide
July 29, 2014
38
-------
CD&
Figure 4-4 Associate to Company: QAP Pathways
OTAQ Registration
iate QAP Company
e Existing Company
E3 Contact Us I
Associate to Company: QAP Pathways
QAP Company Information : MK QAP Company 14
ID: 3585
Name: MK QAP Company 1 4
Location:! 2390 Fair Lakes Pkwy
Fairfax, Virginia 22033
United States
Approved Fuel Pathways
The fuel pathways your company has approved are shown below.
Fuel Cade * Process Code * Feedstock Code
(80) Biogas (850) Biogas Production (330) Landfills
(1 60} LPC (1 00) DCD Process (200) Non-food Grade Corn Oil
: Fuel Type
(D5) Advanced Biofuel
(011) Advanced Biofuel
Please provide instructions for the RCO on which pathways your company will QAP.
Please associate this QAP Company to the following RFS Fuel Pathways:
Use the table below to upload the affidavit as described in paragraphs § 80.1471 (b).
Document Name
TDD 9.16 Test Scripts OTAQReg QAP04 EPA Review of QAP Resubmission
vl .O.docx
Uploaded
Size
(kb)
02-24-201410:36:59 90.76
AM
_
A list of pathways for which your company has been approved to audit is displayed on the page.
Enter instructions that will be displayed to the Fuel Producer RCO in the text box provided. The
Fuel Producer will use your comments to assign the correct pathways to your QAP Company
with the appropriate Start and End date, so be sure to include all relevant information, and upload
an affidavit if necessary. Click the "Continue" button. Figure 4-5 will display.
OTAQ Quality Assurance Provider User Guide
July 29, 2014
39
-------
CD&
Figure 4-5 Submit Request Page
OTAQ Registration
Submit Request
Please click the Submit button to make the submission request and mo'/e on to print the registration forms.
Click the "Submit" button. Figure 4-6 will display.
Figure 4-6 Further Action Required
OTAQ Registration
Further Action Required
Click here to save copies of your registration forms.
Submission options:
Have the RCO electronically sign the request
The RCO of this company must have e-signature capabilities in the OTAQReg application, which will be indicated by this
request appearing as 'Awaiting RCO Electronic Signature* in your "Pending Requests" queue on your OTAQReg homepage-
The RCO will need to log in to OTAQReg and access this request from their "RCO Activation Queue". No additional steps an
sign, and mail the form to EPA
Mailing address
Commercial Delivery:
U.S Environmental Protection Agency
William Jefferson Clinton Building - North
Mail Code 6405A, Room 6520V; (202) 343-9038
1 200 Pennsylvania Ave NW
Washington, DC 20004
US Mali:
U.S, Environmental Protection Agency
Mail Code 6405A
1 200 Pennsylvania Ave NW
Washington, DC 20460
Click the "Click here to save copies of your registration forms" link to save a hard copy of your
registration forms in PDF form. It is required that you save a copy of your registration forms
before submitting your request. If you attempt to select the "Home" button without first saving a
copy of your registration forms, a notification window will appear prompting you to first save
your forms.
Once you have submitted your QAP Company Association Request, you will receive an email
notification stating that your QAP Company Association Request is awaiting RCO signature
along with a hard copy of your company association registration forms. The Company
Association request will appear in the Pending Requests section of your OTAQ Registration
Home Page, as shown in Figure 4-7.
OTAQ Quality Assurance Provider User Guide
July 29, 2014
40
-------
CD&
4.2 Approve QAP Company Association
QAP Company to Fuel Producer Company associations must be approved by the Fuel Producer
RCO before a QAP Company can begin auditing a Fuel Producer. To access a QAP Audit
Request, the Fuel Producer RCO should begin by logging into the OTAQReg application, as
shown in Figure 4-7.
Figure 4-7 OTAQ Registration Home Page
OTAQ Registration
OTAQ Registration H
Request History
Existing Ct
Associat
D Contact Us
OTAQ Registration Home
r- RCO Activation Queue
ID
-*• Request For
* Created On
A Requested
" By
T Status
*
- Pending Requests
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^Pages 1
ID * Request For $ Created On * Requested By * Status ±
«* CR- Fuels Producer Company 4 02 26.-2014 01:05 Melissa Kirby Awaiting RCO Wet Ink Signature
10137 [3589] PM
Legend: ^d New Company .^ Comoany Update a* Company Association & RCO Update U AAD Letter
The following requests require action from you. Click the name of the request to view it-
Pages 1
1 CR- Fuel Producer Company 02.26:2014 05:17 Melissa Kirby QAP Auditor Association
10142 [3570] PM Requested
To search and view notifications of your recently processed requests, go to the Change Request History.
Legend: -O New Company i,*J Company Update ** Company Association & RCO Update ' I AAD Letter
- Company Information -
Company ID
Pages: 1
3589 Fuels Producer Company 4
Fuel Producer Company 3'
Super Awesome Duplicate
Feedstock Ca
Fuel Producer Company
Fuel Producer Company 2
RCO
Company Editor
RCO
Company Editor
Company Editor
Manage User
Associations
Manage User
Associations
RCO
Company Editor
RCO
Company Editor
Manage User
Associations
Manage User
Associations
— Registration Lists -
Please click one of the lists below for an up-to-date version. All lists are exported as an xls file. These lists are also available at
http:. , www.epa.gov otaq, fuels/reporting .'programs registration, htm.
• EPA Fuels Programs Company and Facility List
• EPA Fuels Programs Company List
• Independent Lab List
Click the company name in the "Request For" column to access the Audit Request. Figure 4-8
will display.
OTAQ Quality Assurance Provider User Guide
July 29, 2014
41
-------
CD&
Figure 4-8 QAP Audit Request Page
OTAQ Registration
QAP Audit Request
You are currently in EDIT mode.
— Request Information -
Request ID : CR-10142
Request Type QAP Fuel Pathway Association
Request
Request Status : QAP Auditor Association Reques
Company Name . Fuel Producer Company [3570]
Created On 02 26.2014 05:1 7 PM
Modified On: 02/26,'2014 05:1 7 PM
Requested By : Melissa Kirby
Username : QAPAUDITOR
Company Information
-Company Name and Location-
Company ID 3585
Company Name: MK QAP Company 1 4
Created On 02'18-2014
(MM.DD YYYY).
Valid From 02'18r'2014
(MM DD.YYYY):
Valid To
(MM DD YYYY)
Address 1 12390 Fair Lakes Pkwy
Address 2: Suite 123
City: Fairfax
State Virginia
Postal Code- 22033
Country: United States
- Responsible Corporate Officer (RCO) Info
The responsible corporate officer (RCO) of the company must be an official officer (President, Vice President, CEO, etc.) or
RCO CDX User ID: QAPRC010
RCO Name. MK
RCO Title: RCO
RCO E-mail: melissa.kirby®cgifederal.com
RCO Phone: 3fi49230493
RCO Fax
Request Information
- Quality Assurance Provider Approved Pathways -
Fuel Code * Process Code
S Feedstock Code
(830) Biogas Production
(30) Cellulosic (280) Cellulosic Production [1 40) CelMosic Bio
Diesel Process Wastes
Renewable Fuel
Type
(D5) Advanced Biofuel
s — Separated Yard (D7) Cellulosic Diesel
(1 00) DGD Process
(200) Non-food Grade Corn Oil
) Advanced Biofuel
-Request Instructions/Comments -
iate this QAP Company to the following RFS Fuel Pathways.
— Attachments -
Document Name *
TDD 9.16 Test Scripts DC-FUELS Reprc
Uploaded *
02-25-2014 10:25:23 AM
Associated Fuel Pathways
'acility Pathway' button To remove facility pathway combinations from the list, use the 'Remove' links
lothing found to display.
OTAQ Quality Assurance Provider User Guide
July 29, 2014
42
-------
CD&
Review the information included in the Audit Request. The list of pathways displayed allows
you to view all pathways that the Quality Assurance Provider is approved for. Click the "Add
Facility Pathway" button to begin to associate your pathways to the QAP Company. Figure 4-9
will display.
Figure 4-9 Add Fuel Pathway Pop-up
Attachments -
- Request Instructions/Comments —
Please associate this QAP Company to the following RFS Fuel Pc.tl
Only pathways which are both available for the selected .— Request Instructions/Comments -
facility and approved for the QAP auditor will be available
Please associate this QAP Company to the following RFS Fuel
Pathways:
Pages: 1
Select the RFS Pathway
iFuel Code Process Code Feedstock Code Renewable Fuel Type)
the 'J
Select the facility that you would like to allow the QAP Company to associate to from the
"Select the Facility" dropdown menu. Select the RFS Pathway that you would like to allow the
QAP Company to associate to from the "Select the RFS Pathway" dropdown. Provide a start and
end date for the QAP service.
Click the "Add Facility/Pathway" button once you have made your selections. Figure 4-10 will
display.
OTAQ Quality Assurance Provider User Guide
July 29, 2014
43
-------
CD&
Figure 4-10 QAP Audit Request
Created On . 02 26. 201 4 05.1 7 PM
Modified On: 02,26/2014 05:1 7 PM
by
QAPAUDITOR
Company Information
- Company Name and Location
Company ID: 3585 Address 1: 1 2390 Fair Lakes Pkwy
Company Name: MK QAP Company 14 Address 2 Suite 123
CreatedOn 02 18,2014 City: Fairfax
State: Virginia
Valid From 02 IS 2014 Postal Cade: 22033
(MM DD.YYYY):
Country, United States
Valid To
(MM'DD;YYYY).
p Responsible Corporate Officer (RCO) Info-
mpany The RCO may not be an agent or third party who is not directly employed by the
RCO CDX User ID: QAPRC010
RCO Name. MK
RCO Title: RCO
RCO Phone 3849230493
RCO Fax:
Request Information
- Quality Assurance Provider Approved Pathways-
Fuel Code * Process Code * Feedstock Code * **
• 30) Landfills (D5) Advanced Biofuel
(30) Cellulosic (280) Cellulosic Production (140) Cellulosic Eiomass — Separated Yard (07) Cellulosic Diesel
Diesel Process Wastes
(160) LPG (100) DGD Process (200) Non-food Grade Corn Oil (DID Advanced Biofue!
- Request Instructions/Comments-
iociate this QAP Company to the following RFS Fuel Pathways
- Attachments -
Pages 1
Document Name * Uploaded « Size (kb)
TDD 9.16 Test Scripts DCFUELS Reprocessing vO.01 .docx 02-25-2014 10:25.28 AM 75.23
Associated Fuel Pathways
o add facility pathway combinations, use the "Add
OTAQ Quality Assurance Provider User Guide
July 29, 2014
44
-------
CD&
Verify that the facility/pathway combination selected in the pop-up is displayed in the
"Associated Fuel Pathways" section. To add additional pathways, click the "Add Facility
Pathway" button again. To move forward with the request process, click the "Approve Request
with Selected Pathways" button. Figure 4-11 will display.
Figure 4-11 Print and Sign
OTAQ Registration
CHContact Us
Sign Electronically
Click the "Sign Electronically" button to electronically submit the request using the CDX eSignature Widget, or click the "Print, Sign
and Mail" button to print a copy of the request and apply your wet ink signature then mail to one of the two addresses on the
following confirmation page-
Note: If you are experiencing technical problems while using the CDX eSignature Widget, please clear your Java cache and try
again. Click here to learn how to clear the Java cache-
Note: Upon landing on the Signature page you will be prompted with a Security Warning. Please refer to
Appendix C: System Java Requirements for further details.
To electronically sign the QAP Company Association request, please click the "Sign
Electronically" button. Please reference Appendix B: Using the e-Signature Widget for
instructions on signing electronically.
Note: The "Sign Electronically" button will only be displayed if the Fuels Program has received your CDX
Electronic Signature Agreement. Please refer to Appendix B: Using the e-Signature Widget for further details. If
you do not have a valid CDX ESA, a "Submit" button will display.
After completing the e-Signature Widget, Figure 4-12 will display. The request has been
successfully completed, and the selected pathway associations will be created.
Figure 4-12 Signature Confirmation and Print Page
OTAQ Registration
EH Contact Us
Signature Confirmation and Print
You have successfully signed the request, now you must save copies of your registration forms.
Click here to save copies of your registration forms.
If you wish to submit hard copies of your association forms to the Fuels Program or you do not
have e-signature capabilities, please click the "Print, Sign and Mail" button. Figure 4-13 will
display.
OTAQ Quality Assurance Provider User Guide
July 29, 2014
45
-------
CDX-
Figure 4-13 Further Action Required Page
OTAQ Registration
Further Action Required
Click
here to save copies of your registration forms.
Submission method:
1 . Print, sign, and mail the form to EPA
Mailing address
Commercial Delivery:
U.S. Environmental Protection Agency
William Jefferson Clinton Building - North
Mail Code 6405A, Room 6520V: (2021 343-9038
1 200 Pennsylvania Ave NW
Washington, DC 20004
US Mail:
U.S. Environmental Protection Agency
Mail Code 6405A
1200 Pennsylvania Ave NW
Washington, DC 20460
Please contact support^epamts-support.com if you have any questions.
Click the "Click here to save copy of your request" link to save a hard copy of your association
request in PDF form. It is required that you save a copy of your association request before
submitting your request. If you attempt to select the "Home" button without first saving a copy
of your registration forms, a notification window will appear prompting you to first save your
forms.
If the RCO chooses to print, sign and mail the association request, the request will not be
complete until EPA has received the wet ink signature and it has been activated by an EPA
Administrator.
4.3 Remove QAP Company Associations
Fuel Producer RCOs, QAP Company RCOs and EPA Administrators have the ability to remove
associations between a QAP Company and a Fuel Producer Company's facility/pathway.
4.3.1
Fuel Producer RCO Association Removal
Figure 4-14 displays the view that a Fuel Producer RCO will see once a QAP Company has been
associated to their Fuel Producer Company.
OTAQ Quality Assurance Provider User Guide
July 29, 2014
46
-------
CD&
Figure 4-14 Manage QAP Provider Associations
- Company Information —
Pages: 1
3589 Fuels Producer Company • RCO Manage User
4 • Company Editor Associations
3583 Fuel Producer Company • RCO Manage User
3 " • Company Editor Associations
3597 Super Awesome Duplicate • Company Editor
Feedstock Co
3570 Fuel Producer Company • RCO Manage User
• Company Editor Associations
1 Manage QAP Provider 1
Associations
3577 Fuel Producer Company 2 • RCO Manage User
• Company Editor Associations
Click on the "Manage QAP Provider Associations" link. This will take you into the Company
Details in Edit mode. Figure 4-15 will display.
Figure 4-15 Remove Company Pop-Up
OTAQ Registration
CU Contact Us
Company Information: QAP Associations
You are currently in EDIT mode.
Company Details Facility Details QAP Provider Associations
QAP Provider
Facility
Name
MK QAP Company Melissa's
" 4 Facility-
Pathway
Fuel Code
Process Cod
QAP Service QAP Service
End
(160) LPC
Remove
Remove I
(100) DCO Process
Feedstock Code (200) Non-food Grade
Corn Oil
Renewable Fuel (Dl 1) Advanced Biofuel
Type
Click the "Remove" hyperlink corresponding to the facility/pathway that you would like to
remove. Once you remove the facility/pathway combination that combination will no longer
display on the list. It will be immediately removed from the list, and you may return to the
OTAQReg Home Page. No Company Update change request process is required. If this was the
only combination, the user will be returned to the "Company Details" tab and the "QAP Provider
Associations" tab will no longer be displayed.
4.3.2 QAP RCO Association Removal
QAP RCOs will not see the "Manage QAP Associations" link. To remove pathways as a QAP
RCO, click on the Company Name hyperlink from the OTAQReg Home Page, as seen in Figure
4-16. Figure 4-17 will display.
OTAQ Quality Assurance Provider User Guide
July 29, 2014
47
-------
CD&
Figure 4-16 QAP Provider RCO: Access QAP Company
OTAQ Registration
LH Contact Us
OTAQ Registration Home
i— RCO Activation Queue
The following requests require action from you. Click the name of the request to view it.
There are currently no requests in your queue.
To search and view notifications of your recently processed requests, go to the Change Request History.
Legend: L-O New Company =*J Company Update (i& Company Association •<*> RCO Update kaal AAD Letter
- Pending Requests
Pages: 1
ID •*> Request For ± Created On ± Requested By * Status ±
<*> CR-10155 Fuel Producer Co [3597] 02/27/201 4 03:31 PM Christopher M. Muir QAP Auditor Association Requested
Legend; L_o New Company ^J' Company Update ** Company Association A RCO Update Iml AAD Letter
p Company Information -
Company ID * Company Name * Rotes
3587 I • RCO
• Company Editor
|tf 4 Pages: 1, 2, 3 ^ £
Actions
Manage User Associations
Enter/View QAP Data
-Registration Lists
Please click one of the lists below for an up-to-date version. All lists are exported as an xls file. These lists are also available at
http:,1' /www.epa.gov, otaq. fuels,Tep'Orting/programsregistration.htm.
• EPA Fuels Programs Company and Facility List
• EPA Fuels Programs Company List
* Independent Lab List
OTAQ Quality Assurance Provider User Guide
July 29, 2014
48
-------
CD&
Figure 4-17 Edit Button
OTAQ Registration
OTAQ Registration Home
Change Request Histr
Associate to Company
Associate QAP Company
Update Existing Company
Associations
Edit User Profile
Company Information: Company Details
You are currently in VIEW mode.
Company Details
Facility/Pathway Associations
Basic Information
— Company Name and Location -
- Responsible Corporate Officer (RCO) Info-
Company ID: 3587
Company Name: QAP Test Co Inc 07
Created On 02 19:2014
(MM.DD YYYY)
Valid From 02 19,2014
(MM.DD, YYYY):
Valid To
(MM DD'YYYY):
Address I: 1234 5th St
Address 2 test
City: Washington
State: Virgin Islands
Postal Code: 1 2345
Country: United States
The responsible corporate officer (RCO) of the company must be an official officer (President.. Vice President, CEO, etc) or
employee (with an appropriate title) of the company registering who is legally liable for the information submitted for the
company The RCO may not be an agent or third party who is not directly employed by the company,
RCO CDX User ID: TESTUSER1
RCO Name: John Smith
RCO Title: QAP Boss
RCO E-mail: test^example.com
RCO Phone: 888-867-5309
RCO Fax:
Program Type and Business Activities
r Program Type and Business Activities -
Quality Assurance Provider
— Company Foreign Bond
For each Program Type selected above, indicate if:
• Domestic company with only domestic facility or facilities, please put "No"
• RFS - Your company has met the bonding requirements of Title 40 CFR Parts 80-1 465, 80.1 466, or 80.1 467
• Gasoline. RFC - Your company has met the bonding requirements of Title 40 CFR Parts 80.94(k)
* Gasoline. Tier 2 Gasoline Sulfur - Your company has met the bonding requirements of Title 40 CFR Parts 80-41 0(k), if
applicable
• Diesel - Your company has met the bonding requirements of Title 40 CFR Parts 80 620(k), if applicable
Company Contacts
There are currently no company contacts.
li
ill
After entering "Edit" mode, click the "Facility/Pathway Associations" tab. The list of all
pathways associated to your QAP Company will display. To remove a pathway association, click
the "Remove" hyperlink next to the pathway, as shown in Figure 4-18. It will be immediately
removed from the list, and you may return to the OTAQReg Home Page. No Company Update
change request process is required.
OTAQ Quality Assurance Provider User Guide
July 29, 2014
49
-------
CD&
Figure 4-18 Remove Pathway Associations
OTAQ Registration
Company Information: Facility/ Pathways Associations
You are currently in EDIT mode.
OTAQ Registi
Change Request History
Associate to Company
Associate QAP Company
to Fuel Producer
Edit User Profile
Company Details Facility/Pathway Associations
Fuel Producer
Acme Test Co
Initiate
Association
Update
Facility
Name
Acme Test
Facility I
Pathway
Fuel Code (SO) Biogas
Process Code (888) Grandfathered (Other)
Feedstock
Code
Renewable
Fuel Type
(888) Feedstock (Not Listed) -- Used at a
Grandfathered Facility
(D6) Renewable Fuel
Fuel Producer
Industries
Initiate
Association
Update
Diesel
Industries
Fuel Code (! 51) Renewable Heating Oil (EV 1.1)
2.'27/14
12/5/14 Remove
Process
Code
Feedstock
Code
Renewable
Fuel Type
(940) New Generation Biofuels. Dedicated
Renewable Eiomass Facility
(240) Oil from Annual Co'/ercrops
(D4) Biomass-based Diesel
Enter/View QAP Information
OTAQ Quality Assurance Provider User Guide
July 29, 2014
50
-------
CD&
5 Appendix A: Using the e-Signature Widget
Users should refer to the steps outlined in this section to successfully sign submissions within the
OTAQReg application.
Upon selecting the "Submit" button for an OTAQReg submission, you will be prompted with the
certification statement as shown in Figure 5-1.
Figure 5-1 Certification Statement
I certify, under penalty of law, that this document and all attachments were prepared under
my direction of supervision in accordance with a system designed to assure that qualified
personnel properly gather and evaluate the information submitted. Based on my inquiry of
the person or persons who manage the system, orthose persons directly responsible for
gathering the information, the information submitted is, to the best of my knowledge and
belief, true, accurate, and complete. I am aware that the re are significant penalties for
submitting false information, including the possibility of fines and imprisonment for knowing
violations.
Upon reading the full agreement, click the "Accept" button. Figure 5-2 will display.
Figure 5-2 Authentication
eSignature Widget
1. Login into CDX
User:
OTAQREGTESTER1
Password:
close
This page requires you to verify your CDX identity. The page displays your CDX User ID and a
field to provide your CDX password. If you enter an incorrect password, you will be prompted
with an error message. After three failed attempts, your CDX account will be locked. To unlock
your account, contact the CDX Help Desk at 888-890-1995 or helpdesk@epacdx.net.
Enter your CDX user account password and click the "Login" button. Figure 5-3 will display.
OTAQ Quality Assurance Provider User Guide
July 29, 2014
51
-------
CD&
Figure 5-3 Answer Secret Question
eSignature Widget
1. Login into CDX
User:
OTAQREGTESTER1
Password:
close
2. Answer Secret Question
Question:
What was your first pet's name?
Answer:
Welcome Jenny Paine
The next step is to provide the answer to your secret question. The page will display one of the
five secret questions you chose during your e-Signature PIN verification.
If you fail to respond or enter an incorrect answer, you will be prompted with an error message.
Please note that the secret question will not change should you answer incorrectly. After three
failed attempts, your CDX account will be locked. To unlock your account, contact the CDX
Help Desk at 888-890-1995 or helpdesk@epacdx.net.
Enter the answer you provided during your e-Signature PIN verification and click the "Answer"
button. Figure 5-4 will display.
Figure 5-4 Sign File
eSignature Widget
1. Login into CDX
User:
OTAQREGTESTER1
Password:
close
Welcome Jenny Paine
2. Answer Secret Question
Question:
What was your first pet's name?
Answer:
Test
Correct Answer
Click the "Sign" button.
Congratulations! You have successfully electronically signed and submitted your OTAQReg
submission.
OTAQ Quality Assurance Provider User Guide
July 29, 2014
52
-------
CD&
6 Appendix B: System Java Requirements
In order to electronically sign submissions in OTAQReg, the system requires that you have Java
Runtime Environment (JRE) 1.6.0_11+ installed on your device. During your first submission
attempt in OTAQReg, you will be prompted with the message shown in Figure 6-1 if you do not
have JRE installed.
Note: Certain configurations require administrator rights to install and update JRE. Please check your corporate
IT policy before installing and using this software.
Figure 6-1 JRE Installation
Message from webpage
I
You do not have the required Java Runtime Environment (JRE) to use
this application. We are going to attempt to install the latest Java
Runtime Environment (JRE) Note: In case there is a problem with the
installation due to a lack of privileges: please contact your System
Administrator and request Java Runtime Environment (JRE) 1.6.QJ.1 or
higher to be installed.
Q
Click the "OK" button to download Java Runtime Environment.
If your device already has JRE installed, then you will be prompted with a security warning on
the Print and Sign page of your requests. This security warning will vary depending on the web
browser you are using as shown in Figure 6-2 thru Figure 6-5.
Figure 6-2 Mozilla Firefox Security Warnings
Warning - Security
The web site's certificate cannot be verified. Do you
want to continue?
Name: devngn.epacdxnode.net
Publisher: UNKNOWN
ftl'
ot be verified by a trustee
OTAQ Quality Assurance Provider User Guide
July 29, 2014
53
-------
CD&
Warning - Security
The application's digital signature cannot be verified.
Do you want to run the application?
(Name: gov.epa.cdx.crornerr.applet,FileApplet
Publisher: UNKNOWN
From: https: //devngn .epacdxnode, net
D §ways'ij ii4 ^iitent I ruin thii publisher]
>-i This application will run with unrestricted access which may put
I your personal information at risk. Run this application only if you More Information.,.
trust the publisher.
Figure 6-3 Internet Explorer Security Warnings
1 lie Download - Security Warning
Do jpou want to run o* uw* id" lite?
WMe He: han Ihe lnf«nd c»i be uieM »E He type cin
pcfCTftaty htrrn you ccmpJ" II jwj do noi iiuil Ihi source, do nd
lui or :*,* Sit idtvure. What't B
Internet Expkmr - Sccunty Warning
Da you want to run fhi* -
i Sun MkrMvitHn?. IIK.
» lucre
e from aAfcha! vBu (nut. Whaft
Figure 6-4 Safari Security Warnings
An applet from "devngn.epacdxnode.net" is requesting
access to your computer.
The digital signature could not be verified.
! I Allow all applets from "devngn.epacdxnode.net" with this signature
( Show Details... } ( Deny J ((^ Allow
OTAQ Quality Assurance Provider User Guide
July 29, 2014
54
-------
CD&
devngn.epacdxnode.net
Do you want to accept this certificate from the web site
"*.epacdxnode.net" for the purpose of exchanging encrypted
information?
Publisher authenticity can not be verified.
^ Show Certificate J
Figure 6-5 Google Chrome Security Warnings
The Java plug-in needs your permission to run, QRiin this timely Always run on this site
Warning - Security
The application's digital signature cannot be verified.
Do you want to run the application?
Name: gov.epa.cdx.crornerr.applet,FiSeApplet
Publisher: UNKNOWN
From: https://devngn,epacdxnode,net
D ^ay^tiii^t rcritont frnm l;hi- publisher]
This application will run with unrestricted access which may put
your personal information at risk. Run this application only iFyou
trust the publisher.
More Information,,
Select the "Run", "Trust", or "Allow" button (depending on your web browser). You may be
prompted with two Security Warnings, continue to select the "Run", "Trust" or "Allow" button.
OTAQ Quality Assurance Provider User Guide
July 29, 2014
55
-------
CD&
7 Appendix C: Support Information
For frequently asked questions about the content, formats, or policies for the Office of
Transportation and Air Quality (OTAQ) please reference the Fuels Program website at
http ://www. epa.gov/otaq/fuel s/index .htm.
For any general or technical questions related to the Central Data Exchange you may contact any
of the following:
• Telephone - Person-to-person telephone support is available from the CDX Help Desk 8:00
am to 6:00 pm EST. Call our toll-free line at 888-890-1995.
• Email - Send e-mail to Technical Support at helpdesk@epacdx.net with "Technical Support"
in the Subject line.
If you have any questions relating to fuels programs registration, reporting, or OTAQReg, please
contact the EPA Fuels Programs and EMTS Support Line at support@epamts-support.com.
OTAQ Quality Assurance Provider User Guide July 29, 2014
56
-------
CDXj
8 Appendix D: OTAQ Registration Roles
• Limited Company Viewer: This role has limited read-only access to associated company and
facility information. Users with this role will not be able to see RCO information. These
users will also be limited to only basic facility information on the Facility Details page.
• Company Viewer: This role has full read-only access to associated company and facility
information.
• Company Editor: This role has full viewing and editing rights to associated company and
facility information.
8.1 OTAQ Program Roles
• Cellulosic Biofuel Waiver Credits (Pay.gov) Submitter: Users should select this role if they
are registering for the Cellulosic Biofuel Waiver Credits Pay.gov application to purchase
cellulosic biofuel waiver credits on behalf of the company (This role should only be selected
if the company registered as a gasoline or diesel refiner, or a non-renewable fuels importer).
• DC Fuels Submitter, Third Party Engineering Review: This role applies only if users are
registering for the DC Fuels data flow and Title 40 CFR Part 80 Independent Third Party
Engineering Review. This will be automatically selected when "Independent Third Party
Engineer" is chosen. Selecting this role will automatically de-select all other OTAQReg
Program roles, and add the Independent Third Party Engineering Review and OTAQ
Registration Company Viewer roles. All other roles will be disabled.
• DC Fuels Submitter, Title 40 CFR Part 80 Subparts A,B,C,D, and F: Users should select this
role if they are registering for the DC Fuels data flow and Title 40 CFR Part 80 Regulation of
Fuels and Fuel Additives.
• DC Fuels Submitter, Title 40 CFR Part 80 Subparts D, E, F, H, J, and L: Users should select
this role if they are registering for the DC Fuels data flow and Title 40 CFR Part 80
Reformulated Gasoline / Anti-Dumping / Gasoline Toxics / Gasoline Sulfur / Gasoline
Benzene.
• DC Fuels Submitter, Title 40 CFR Part 80 Subpart I: Users should select this role if they are
registering for the DC Fuels data flow and Title 40 CFR Part 80 Motor Vehicle, Nonroad,
Locomotive, and Marine Diesel Fuel.
• DC Fuels Submitter, Title 40 CFR Part 80 Subparts K and M: Users should select this role if
they are registering for the DC Fuels data flow and Title 40 CFR Part 80 Renewable Fuel
Standard.
• EMTS Viewer: User should select this role if they are requesting view-only access to the
EMTS data flow.
• EMTS Submitter: Users should select this role if they are requesting both editing and
submitting rights to EMTS.
• Agent: Users should select this role if they are an agent for a company (The definition of an
agent is a person who is not a direct employee of the company).
• Independent Third Party Engineer: Users should select this role if they are an independent
third party engineer. This will be automatically selected when "DC Fuels Submitter, Third
Party Engineering Review" is chosen. Selecting this role will automatically de-select all
OTAQ Quality Assurance Provider User Guide July 29, 2014
57
-------
CD&
other OTAQReg Program roles, and add the DC Fuel Submitter, Third Party Engineering
Review and OTAQ Registration Company Viewer roles. All other roles will be disabled.
• QAP Auditor: Users should select this role if they are associated to a company with "Quality
Assurance Provider" as the selected Program Type/Business Activity to indicate that they are
a QAP Auditor. Users will not be permitted to select this role for companies that are not
Quality Assurance Providers.
OTAQ Quality Assurance Provider User Guide July 29, 2014
58
------- |