2015 SmartWay Excellence Award EPA Criteria

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U.S. ENVIRONMENTAL PROTECTION AGENCY
2015 SmartWay Excellence Award
EPA Criteria
What are the SmartWay
Excellence Awards?

The SmartWay Excellence
Awards are EPA's means to
recognize Partners that have
optimized the environmental
performance and efficiency
of their freight management
operations.
The SmartWay Excellence Award program recognizes approximately the top two percent of
partners with superior environmental performance.
• To be eligible for consideration, qualified companies must be partners in good
standing (i.e., timely and accurate submittal of required data in the 2014 reporting
cycle and also timely subsequent reporting cycles for carriers).
• EPA makes a full review of every partner's SmartWay data submissions to assess
qualifications for award consideration.
• Semi-finalists in selected partner categories will be contacted to submit an application.
• All Excellence Award finalists will be screened for any adverse environmental actions
which may prohibit public recognition for their SmartWay achievements.
• EPA will notify those partners that are selected as Awardees.

Timeline and Notification
• January: The SmartWay Award process and data review commences and EPA
identifies candidates using SmartWay data reports from the most recent, completed
annual reporting cycle from all Partner categories.
• February: Shipper, logistics and multi-modal carrier semi-finalists are identified
and invited to submit supplemental information. (Other carriers do not submit supple-
mental information).
• March 27, 2015: Submission deadline for shipper, logistics and multi-modal carrier
semi-finalists supplemental information.
• May: Final reviews and adverse environmental actions screening.
• June: Awardees notification (no public announcement until fall).
• September: Announcement of Award recipients.

Carrier Criteria
Carrier (barge, rail and most truck sub-category) awardees will be selected based entirely on
environmental performance criteria. Finalists who demonstrate top environmental performance
based on a 50% CO2 + 25% NOx + 25% PM weighting of g/ton-mile fleet level result from the
SmartWay Carrier Tool. New carrier awardee categories (barge and rail) and exceptions for truck
carriers are noted below.
Barge
Rail
Truck
Barge carriers are assessed on 50% CO2 + 25% NOx +
25% PM g/ton-mile result.
Rail carriers are assessed on 50% CO2 + 25% NOx + 25% PM
g/gross ton-mile result.

• Drayage carriers are assessed on 25% CO2 + 25% NOx +
50% PM g/mile result.
• Package and Less-than-Truckload carriers are assessed on 50%
CO2 + 25% NOx + 25% PM g/mile result.

Multi-modal (applies to companies with an actual Multi-modal classified
fleet)

• Package and Less-than-Truckload carriers are assessed on 50%
CO2 + 25% NOx + 25% PM g/mile result. Eligible Multi-modal
partners will be invited to submit a semi-finalist application.
Continued
U.S. EPA SmartWay | EPA-420-F-I5-OOI | www.epa.gov/smartway

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U.S. ENVIRONMENTAL PROTECTION AGENCY
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2OI5 SmartWay Excellence Award - - EPA Criteria
Continued
Awards will be given in carrier categories for truck, barge and rail. There are fourteen truck fleet carrier sub-categories
which include: TL/Dry Van, Tanker, LTL/Dry Van, Specialized, Refrigerated, Package, Moving, Mixed, Heavy/Bulk, Flatbed,
Dray, Expedited, Auto Carrier, and Multi-modal.
• Large Truck Carriers: annual miles traveled are greater than or equal to 1 % of the total miles traveled for
that category (Multi-modal, greater than or equal to five percent and Package Delivery, at 0.1 percent).
• Medium/Small Truck Carriers: annual miles traveled are less than 1 % of the total miles traveled for that
category (Multi-modal, less than five percent and Package Delivery at less than 0.1 percent).
• Large Barge Carriers: Greater than or equal to 25 million annual ton-miles.
• Small Barge Carriers: Fewer than 25 million annual ton-miles.
• Large Rail Carriers: Class I railroads.
• Small Rail Carriers: Class II and Class III railroads.

Shipper Criteria
About five percent of SmartWay shipper partners that demonstrate top environmental performance will be selected as semi-
finalists, as described below, and invited to submit supplemental, qualitative documentation which demonstrates leadership
efforts important to the Partnership and are in support of strategic SmartWay goals.
• Semi-Finalist Criteria #1: Demonstrate that effectively 98 percent of miles or ton-miles shipped are with
SmartWay partners, using inputs to the shipper tool, based on actual activity data.
• Semi-Finalist Criteria #2: Demonstrate top environmental performance based on 50% CO2 + 25% NOx
+ 25% PM g/ton-mile output from the SmartWay Shipper Tool.
Awards given in three shipper categories based on relative size of freight operations.
• Large Shipper: Greater than 500 million annual miles shipped.
• Medium Shipper: Between 25 and 500 million annual miles shipped.
• Small Shipper: Fewer than 25 million annual miles shipped.

Logistics Criteria
About five percent of SmartWay logistics partners that demonstrate top environmental performance will be selected as semi-
finalists, as described below, and invited to submit supplemental, qualitative documentation which demonstrates leadership
efforts important to the Partnership and are in support of strategic SmartWay goals.
• Semi-Finalist Criteria #1: Demonstrate that effectively 80 percent of miles or ton-miles shipped are with
SmartWay partners.
• Semi-Finalist Criteria #2: Demonstrate top environmental performance based on 50% CO2 + 25% NOx
+ 25% PM g/ton-mile output from the SmartWay Logistics Tool.
Awards given in two logistics categories based on size of freight operations.
• Large Logistics: Greater than 200 million annual miles traveled.
• Small Logistics: Fewer than 200 million annual miles traveled.

Semi-Finalist Evaluation Criteria
Shipper, logistics and multi-modal carrier semi-finalists may address leadership considerations important to SmartWay
strategic goals, such as effective collaboration, advanced technology and operational practices, a robust system for
validating and reporting their SmartWay data, communications and public outreach. This is a competitive process and
submittal of the semi-finalist application does not assure award selection.
Applications will be judged on a point system that evaluates the:
• Clarity and completeness of application responses.
• Quality and substance of summaries and descriptions.
• Evidence, proof or documentation which substantiates submissions.
• Actual achievements and accomplishments, as well as activities, tasks and efforts.

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