Engineering Review Submission
User Guide
Version 0.01
CD&
oEPA
United States
Environmental
Agency
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Engineering Review Submission
User Guide
Version 0.01
Compliance Division
Office of Transportation and Air Quality
U.S. Environmental Protection Agency
Prepared for EPA by
CGI Federal
EPA Contract No. GSOOQ09BGD0022
Work Assignment No. EP-G11H-00154
United States
Environ marital Prelection
Agency
EPA-420-B-15-060
March 2015
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Table of Contents
Table of Contents i
List of Figures ii
Revision Log iv
1 I ntroduction 1
2 Access Engineering Review Web Form 2
2.1 Enter OTAQ Form Submissions 2
2.2 OTAQ Form Submissions Home Page 4
3 Submit Engineering Reviews 6
3.1 Create New Engineering Review 6
3.2 Edit Existing Engineering Review 26
3.3 Revise Engineering Review 27
3.4 Forgot Passphrase 28
4 View Copy of Record 30
5 Support Information 32
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List of Figures
Figure 2-1 OTAQReg Home Page 2
Figure 2-2 No Valid CDX ESA 3
Figure 2-3 Select Company 4
Figure 2-4 OTAQ Form Submissions Home 4
Figure 2-5 No Independent Third Party Engineer Role 5
Figure 3-1 Create Passphrase 6
Figure 3-2 General Information 7
Figure 3-3 Grandfathered Facility I nformation 7
Figure 3-4 Grandfathered Facility Supplemental Documents 9
Figure 3-5 Professional Engineer 9
Figure 3-6 Qualifications, Operational Independence and Site Visit 10
Figure 3-7 No Site Visit Justification 11
Figure 3-8 Professional Engineer Supplemental Documents 11
Figure 3-9 Renewable Fuel Pathways 12
Figure 3-10 Renewable Fuel Pathways Descriptions 13
Figure 3-11 Renewable Fuel Pathways Supplemental Documents 15
Figure 3-12 Process Heat Fuels 15
Figure 3-13 Add Source Facility 16
Figure 3-14 Process Heat Fuel Supplemental Documents 16
Figure 3-15 Separated Waste 17
Figure 3-16 Facility Verification and Waste Plan Description 17
Figure 3-17 Separated Waste Supplemental Documents 18
Figure 3-18 Supplemental Information 19
Figure 3-19 Conditional Required Information 20
Figure 3-20 Supplemental Documents 21
Figure 3-21 Review Submission 22
Figure 3-22 eSignature: Enter Password 24
Figure 3-23 eSignature: Answer Secret Question 25
Figure 3-24 eSignature: Sign 25
Figure 3-25 Successful Submission 25
Figure 3-26 Edit Existing Submission 26
Figure 3-27 Enter Passphrase 26
Figure 3-28 View Rejected Submission 27
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Figure 3-29 Revise Engineering Review 27
Figure 3-30 Deactivate Submission 28
Figure 3-31 Confirm Deactivation 28
Figure 3-32 Deactivate and Continue 29
Figure 4-1 View Submitted Engineering Review 30
Figure 4-2 Enter Passphrase 30
Figure 4-3 Engineering Review Copy of Record 31
Figure 4-4 Download Attached Documents 31
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Revision Log
Date
12/12/14
Version
No.
0.01
Description
Initial Draft
Author
C Muir
Reviewer
M Kirby, J
Flynn
Review
Date
11/13/14
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1 Introduction
This document is the User Guide for independent third-party professional engineers submitting
Engineering Reviews through the OTAQ Fuels Program Registration (OTAQReg) online
application. It describes the submission process for the Engineering Review web form in
OTAQReg for existing OTAQReg and DC Fuels users. For instructions on initial CDX and
OTAQ Registration procedures, please reference the OTAQ Registration User Guide, available
here, on the OTAQ Fuels Program Registration site.
If you have any questions about the content, format, or policies for the Office of Transportation
and Air Quality (OTAQ) please reference the Fuels Program website at:
http ://www. epa.gov/otaq/fuel s/index .htm.
If you have any general or technical questions related to the Central Data Exchange (CDX) you
may contact any of the following:
• Telephone - Person-to-person telephone support is available from the CDX Help Desk 8:00
am to 6:00 pm EST. Call our toll-free line at 888-890-1995.
• Email - Send e-mail to Technical Support at helpdesk@epacdx.net with "Technical Support"
in the Subject line.
If you have any questions relating to fuels programs registration, reporting, or OTAQReg, please
contact the EPA Fuels Programs and EMTS Support Line: support@epamts-support.com.
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CDXir
2 Access Engineering Review Web Form
The following sections describe how to access the Engineering Review web form from within
the OTAQ Form Submissions module in OTAQReg.
2.1 Enter OTAQ Form Submissions
To access the OTAQ Form submissions module in OTAQReg, click the "OTAQ Form
Submissions" link in the sidebar from the "OTAQ Registration Home" page as shown in Figure
2-1.
Figure 2-1 OTAQReg Home Page
OTAQ Registration
I I Contact Us
OTAQ Registration Home
Pending Requests
ID *• Request For
L!| CR-12171 Test 101014
» CR-12166 Test 092314 [6158]
*> CR-12163 Test 092314 2 [6159]
» CR-12152 PentaneTestCo[6157]
Created On £ Requested By $ Status
10:10:201404:23 PM joe Smith Awaiting RCO Wet Ink Signature
Awaiting RCO Wet Ink Signature
Awaiting RCO Wet Ink Signature
Awaiting RCO Electronic Signature
1G;Q8/2014 03:04 PM Joe Smith
10 08/201402:27 PM Joe Smith
10/08/2014 01:07 PM Joe Smith
CR-12151 Petitions Test No 2 [6133] 10:08.-2014 01:06 PM Joe Smith
CR-12110 ABCQAP[3610] 09 23 ,'201 4 02:34 PM Joe Smith
Awaiting RCO Wet Ink Signature
Awaiting RCO Electronic Signature
Legend. -6 "•Jew Company i«J Company Update *** Company Association RCO Update Is) AAD Letter
.— Company Information -
Company ID $ Company Name
3334 Acme Test Co
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Figure 2-2 No Valid CDX ESA
OTAQ Forms
Electronic Signature Agreement: Your ESA is not on file
Your ESA Is not on file
Your CDX ESA for OTAQReg has not been received. A CDX ESA is required in order to view or submit
reports. If you need to access a copy of your ESA, please follow the steps listed below:
1. Click the "MyCDX" link on the left-hand menu.
2. Click on the "Fuels Programs Registration" hyperlink.
3. You will be prompted to print a new ESA. Print, sign, and mail that ESA to the OTAQ Fuels Program at
the address below. If you are not prompted to sign an ESA after clicking the "Fuels Programs
Registration" hyperlink, then EPA has marked your ESA as received and you do not need to send in a
paper copy at this time.
Commercial Delivery:
U.S. Environmental Protection Agency
William Jefferson Clinton Building - North
Mail Code 640SA, Room 6520V; (202) 343-9038
1200 Pennsylvania Ave NW
Washington, DC 20004
US Mail:
U.S. Environmental Protection Agency
Mail Code 6405A
I 200 Pennsylvania Ave NW
Washington, DC 20460
Please contact supportaepamts-support.com if you have any questions.
Note: The organization listed below is listed as your CDX Organization for the OTAQ Registration
dataflow.
Organization name:
Back to OTAQ Registration He
If you have a valid CDX Electronic Signature Agreement (ESA), you will be taken to the "Select
Company" page as shown in Figure 2-3. The page will contain a list of all of the companies you
have an association with in OTAQReg. Begin typing the company's name or select the company
from the dropdown list for which you would like to create an Engineering Review submission
and click the "Continue" button.
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Figure 2-3 Select Company
OTAQ Forms
You are here: OTAQ Forms Select Company
Select Company
Select the company for which you are making or viewing submissions. If you do not see your company in the list, you must first
associate to the company in OTAQReg with the correct role.
If you do not have an active CDX ESA on file, you will not be able to create a new submission or view existing submissions until
your ESA has been received by EPA.
Select Company
Acme Test Co (3334)
2.2 OTAQ Form Submissions Home Page
Once you have selected a company and have a valid ESA, you will be taken to the "OTAQ Form
Submissions Home" page as displayed in Figure 2-4.
Figure 2-4 OTAQ Form Submissions Home
OTAQ Forms
You are here: OTAQ Form Submissions Home
OTAQ Form Submissions Home
Engineering Reviews
There are no existing Engineering Review submissions. Click the "Create New Engineering Review" button below to begin a
new submission."
Create New Engineering Review I
Attest Engagements
Existing Attest Engagements for the selected company are displayed below. Click the "View" link to view the Copy of Record
for an existing submission, or the "Edit" link to edit an In Progress submission. Click the "Create New Attest Engagement"
button to create a new submission.
Submission ID Created
AT-194 11-19-20144:47:55 PM
Status
In Progress
Edit
Create New Attest Engage ment
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If the company has existing submissions, they will be displayed in a list on the home page. To
create a new Engineering Review submission, click the "Create New Engineering Review"
button.
Note: You must have the Independent Third Party Engineer role with the selected company in
order to be able to view and create Engineering Review submissions. If you do not have this role,
the page in Figure 2-5 will display, indicating that you must have the Independent Third Party
Engineer role with the selected company. For more instructions on how to associate to a
company with the Independent Third Party Engineer role, please reference the OTAQ
Registration User Guide, available here, on the OTAQ Fuels Program Registration site.
Figure 2-5 No Independent Third Party Engineer Role
OTAQ Forms
Contact Us
You are here: OTAQ Form Submissions Home
OTAQ Form Submissions Home
Engineering Reviews
You do not have an Independent Third Party Engineer role for the company you selected. If you wish to submit a form for the
company please update your existing company association roles in QTAQReg.
Attest Engagements
You do not have a DCFUEL Submitter role for the company you selected. If you wish to submit a form for the company please
update your existing company association roles in OTAQReg.
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3 Submit Engineering Reviews
The following sections describe the process to submit a new Engineering Review and edit an
existing Engineering Review.
3.1 Create New Engineering Review
After clicking the "Create New Engineering Review" button on the "OTAQ Form Submissions
Home" page, you will be taken to the "Create New Engineering Review: Create Passphrase"
page as shown in Figure 3-1.
Figure 3-1 Create Passphrase
OTAQ Forms
Create Engineering Review: Create Passphrase
Create Passphrase
Please create a pass phrase that is at least 8 characters in length. To better protect your form, your pass phrase should contain
a combination cf letters and numbers. Your passphrase may include spaces, but should not contain special characters (for
example, —, and ").
Passphrase:
Confirm Passphrase:
You are responsible for remembering your passphrase and distributing it to only authorized individuals. Please distribute
this passphrase to at least one other authorized official. Your passphrase will be used as an encryption key to protect the
contents of your data.
Note: If you lose or forget your passphrase, you will not be able to access your Copy of Record. For security reasons, the
system administrator will not have access to your passphrase and will not be able to retrieve or reset it.
Save and Continue I
Enter and confirm a secure passphrase for your Engineering Review submission, which will be
used to encrypt your data. This passphrase is specific to this submission, and is required to access
the submission at a later date for editing, or to view the Copy of Record. The passphrase should
contain a combination of letters and numbers, but no special characters, and must be at least 8
characters in length.
Important! You must remember your passphrase in order to access your Copy of Record or edit
and submit the Engineering Review at a later date. For security reasons, the system administrator
does not have access to your passphrase and it cannot be reset. If you forget or lose your
passphrase, you will not be able to access your Copy of Record or edit the In Progress
submission.
After creating your secure passphrase, click the "Save and Continue" button. Your draft
Engineering Review will be created and you will be taken to the "Engineering Review: General
Information" page. As displayed in Figure 3-2, select your Company Type and the Facility that
the Engineering Review applies to. You may select "Other" if your desired facility is not
displayed in the list.
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Figure 3-2 General Information
L3 Contact Us
OTAQ Registration Home
Engineering Review: General Information
Please complete all required fields to submit your Independent Third Party Engineering Review in accordance with 40 CFR Part SO
Subpart M. Information will be pre-populated based on the approved registration information for your selected company in
OTAQReg, where applicable. If any of the pre-pcpulated information is net correct, please return to GTAQReg and submit a
Company Update to correct the data. Click the "Save" button to save your answers and complete the report at a later time.
All information submitted as part of this Engineering Review may be claimed as Confidential Business information.
Company Information
Please confirm your company information.
Name:
Company ID:
Company Type: *"
Facility Information
Please select the facility for which you have completed the Engineering Review. If the facility that you reviewed i
please select "Other" and provide the required facility information.
^x1
Facility: *
Renewable Fuel Producer
Acme Test Facility 1
Facility Name:
Facility ID(s).
Address I:
Address 2:
City:
Zip:
State:
Country:
Acme Test Facility 1
20225, 70022, , 70078, 70138, 00048
24 Main St
Washington
22222
District cf Columbia
United States
At the bottom of the page, you will be asked if your facility is a grandfathered facility as
displayed in Figure 3-3. Select either "Yes" or "No". If you select "Yes", you will be prompted to
enter additional information regarding the facility's grandfathered status. The Grandfathered
facility indicator, Baseline Volume (gallons), and Date Construction Commenced will be pre-
populated from the facility's OTAQReg information when applicable.
Figure 3-3 Grandfathered Facility Information
Grandfathered Facility Information
Please indicate if this facility is a grandfathered facility. If you select "Yes", you will be required to enter additional
grandfathered facility information as related to §80.1403 and.-or §SO_1450. Additional supplemental documentation relating
to the facility's grandfathered status may be uploaded on the following page.
Grandfathered Indicator?
Grandfathered Baseline Volume (gallons):
Date Construction Commenced: •*
Baseline Volume Source: "
Yes1* No' '
10000
07 03 2013
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Baseline Volume conversion calculation:
Please provide a calculation converting the volume in the Baseline Volume Source to gallons year if the source
does not already list the capacity in gallons year. See §S0.1401 for the definitions of Actual Peak Capacity,
Permitted Capacity, and Baseline Volume.
Evidence supporting grandfathering: *
In your response, include descriptions of contracts with construction and other companies, applicable air permits,
At any time during the process of submitting your Engineering Review, you may click the
"Save" button to save the progress of your submission. Your data will be encrypted and saved,
and you may return to complete your submission at a later date, using the secure passphrase for
access.
Click the "Save and Continue" button. If "Yes" was selected for the Grandfathered Indicator, the
page in Figure 3-4 will display. Otherwise the page in Figure 3-5 will display.
On the "Engineering Review: Grandfathered Facility Supplemental Documents" page, you may
upload any supplemental documentation to support the facility's grandfathered status. To upload
a document, click the "Browse" or "Choose File" button, navigate to and select your file, and
click the "Upload" button.
Note: Multiple files may be uploaded on this page; however file extensions are limited to the
following: .pdf, .doc, .docx, .xls, .xlsx, jpg, and.png. No Zip files are allowed.
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Figure 3-4 Grandfathered Facility Supplemental Documents
OTAQ Forms
Engineering Review: Grandfathered Facility Supplemental
Documents
Supplemental Documents
Please upload any supporting documentation relating to the facility's grand fathered status, including applicable air permits,
Only Microsoft Office, PDF, and images files (.jpeg and .png) are permitted to be uploaded.
Choose File , No file chosen
Document Name
Nothing found to display-
Uploaded
Size (kbj
Click the "Save and Continue" button. The page in Figure 3-5 will display.
Confirm the Professional Engineer's Contact and Company information. This information is pre-
populated from your CDX Profile Information.
Figure 3-5 Professional Engineer
OTAQ Forms
Engineering Review: Professional Engineer
also required to indicate the Engineer's status and operational independence of the business (See §80.1450 (bK2)(ii)>. Additional
Professional Engineer Informant
return to MyCDX and update your registration.
First Name:
Last Name:
Title:
Phone:
Email:
Professional Engineer Organization Information
Please verify the Professional Engineer's company and corresponding address if the information is incorrect, please make the
appropriate changes below. Mote that the changes will not be saved to vour CDX Profile.
S8SS675309
test^example.com
Company Name:
Address 1: *
Address 2:
City: '
State: *
Country: *
Zip:'
District of Columbia
As shown in Figure 3-6, at the bottom of the page enter a description of the Professional
Engineer's Qualifications, and confirm their operational independence. If a site visit was
conducted, additional information regarding the visit will be required. If you indicate that a site
visit was not conducted for this Engineering Review, you must provide a justification as shown
in Figure 3-7.
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Figure 3-6 Qualifications, Operational Independence and Site Visit
Qualifications and Operational Independence
Please certify operational independence, and describe the qualifications of the Professional Engineer, including applicable
educational and professional work experience in the chemical engineering field or fields related to renewable fuel productic
Qualifications;
Please certify the following statements:
» The Professional Engineer's company is not operated by the Renewable Fuel producer or foreign ethanol producer, or
any subsidiary.
• The Professional Engineer is free from any interest in the Renewable Fuel Producer's business.
* The Renewable Fuel Producer does not have any interest in the Professional Engineer's business.
• The Professional Engineer is not currently debarred, suspended, or proposed for defaarment.
Agr*
J
Site Visit
Please confirm that the site visit was made. In your description, be sure to comment on whether personnel interviews were
conducted and documents were reviewed. If a site visit was not conducted, please provide justification and explain why a site
visit was not conducted as part of this Engineering Review.
Did the Professional Engineer conduct a site visit? *
Date of site visit (or date of completion for multi-day site
visits): *
Site visit description: *
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Figure 3-7 No Site Visit Justification
Please confirm that the site visit was made. In your description, be sure to comment on whether personnel interviews were
conducted and documents were reviewed. If a site visit was not conducted, please provide justification and explain why a site
visit was not conducted as part of this Engineering Review.
Did the Profe:
al Engineer conduct a site visit? *
Please provide justification why a site visit was not
conducted: *
YesV No •
Click the "Save and Continue" button. The page in Figure 3-8 will display.
On this page, you may upload any supplemental documentation related to the Professional
Engineer's qualifications and site visit. To upload a document, click the "Browse" or "Choose
File" button, navigate to and select your file, and click the "Upload" button.
Note: Multiple files may be uploaded on this page; however file extensions are limited to the
following: .pdf, .doc, .docx, .xls, .xlsx, jpg, and.png. No Zip files are allowed.
Figure 3-8 Professional Engineer Supplemental Documents
OTAQ Forms
L3 Contact Us
Engineering Review: Professional Engineer Supplemental
Documents
Supplemental Documents
Please upload documentation relating to the Professional Engineer's qualifications (e.g. proof of appropriate professional
license or foreign equivalent} and site visit (e.g. site photosl.
Only Microsoft Office, PDF: and images files (jpeg and .pngj are permitted to be uploaded.
Document Name
Nothing found to display-
Uploaded
Click the "Save and Continue" button. The page in Figure 3-9 will display.
All registered pathways for the selected facility in OTAQReg will be listed. To add a new Fuel
Pathway, select each of the pathway components (Fuel Code, Process Code, Feedstock Code,
and Renewable Fuel Code) and click the "Add" button. To remove a pathway from the list, click
the Q icon next to the pathway. All Engineering Reviews must have at least one RFS pathway.
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Figure 3-9 Renewable Fuel Pathways
OTAQ Forms
I ] Contaa Us
Engineering Review: Renewable Fuel Pathways
The renewable fuel pathways listed below are actively registered for the selected facility in OTAQReg. You may add additional
pathways or remove existing pathways from the table (Note These changes will be applied only to this Engineering Review, not
OTAQ Registration). Additional information relating to the renewable Fuel pathways will be collected on the following page.
Add a Fuel Pathway
:l Code: Process Code:
Feedstock Codes:
Renewable Fuel Code:
Renewable Fuel Pathways
Grandfathered (Other* (888)
Feedstock Code
Feedstock (Not Listed} — Used at a
Grandfathered Facility (8S6)
Ncn-cellulosic
Ethanol (10)
Grandfathered (Wet Mill, Natural Starch — Corn {1 0)
Gas Fired) (120)
Renewable
Fuel Type
Renewable
Fuel (D6)
Renewable
Fuel (DG)
0
Click the "Save and Continue" button. The page displayed in Figure 3-10 will display.
Each pathway entered on the previous page will be displayed sequentially. Complete all required
fields for each pathway. If a pathway has one of the following feedstocks, an additional
feedstock description will be required: 160, 350, and 888. The pathway's Co-Product(s), Fuel
pathway capacity type, and Fuel pathway capacity value (gallons) will be pre-populated from
OTAQReg where applicable.
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Figure 3-10 Renewable Fuel Pathways Descriptions
OTAQ Forms
Engineering Review: Renewable Fuel Pathway Descriptions
The renewable fuel pathways added on the previous page are listed separately below. You are required to enter specific
information for each individual pathway as specified in §80.1450(bKD.
Additional documentation relating to the renewabfe fuel pathways may be uploaded on the following page.
Pathway 1
Fuel Code: Butanol (70)
Process Code: Grandfathered (Other) (8S8)
Feedstock Code: Feedstock (Not Listed) — Used at a Grandfathered Facility
Detailed description of feedstock!s)
8)
Renewable Fuel Code (D-code):
Co-Product(s) Code:
Wet Distillers Grains (10)
Dry Distillers Grains (20)
Other
Fuel pathway capacity type: '
Fuel pathway capacity (gallons): '
Capacity SODn.
Please describe!
records, enginee
Actual Peak Capacity (gallons) 40 C
123123
biogas electricity contracted volume).
Conversion Calculation:
Please provide a calculation converting the volume in the Capacity Source to gallons'1 year if the source does not
already list the capacity in gallons year. See §80.1401 for the definitions of Actual Peak Capacity, Permitted
Capacity, and Nameplate Capacity.
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Pathway 2
Fuel Code:
Process Code:
Feedstock Code:
Renewable Fuel Code (D-code):
Co-Product(s) Code:
Wei Distillers Grains (1 0)
Dry Distillers Grains (20)
Other
Fuel pathway capacity type: *
Fuel pathway capacity (gallons):
Capacity Source: *
Please describe the source of the capa
Non-cellulosic Ethanol (10)
Grandfathered (Wet Mill, Natural Gas I
Starch —Corn (10)
Renewable Fuel (D6)
Permitted Capacity (gallons) 40 CFI
56337
mber (e.g. the permit and page within the permit, annual productioi
records, engineer's calculation cf Tameplate cap;.:i:y b ogas electricity contracted volume].
Conversion Calculation:
already list the capacity in gallons year. See §80.1401 for the definitions of Actual Peak Capacity, Permitted
Capacity, and Nameplate Capacity.
Click the "Save and Continue" button. The page in Figure 3-11 will display.
On this page, you may upload any supplemental documentation related to the facility's renewable
fuel pathways. To upload a document, click the "Browse" or "Choose File" button, navigate to
and select your file, and click the "Upload" button.
Note: Multiple files may be uploaded on this page; however file extensions are limited to the
following: .pdf, .doc, .docx, .xls, .xlsx, jpg, and.png. No Zip files are allowed.
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Figure 3-11 Renewable Fuel Pathways Supplemental Documents
OTAQ Forms
i~~l Contact Us
Engineering Review: Renewable Fuel Pathways Supplemental
Documents
Supplemental Documents
Please upload supplemental documentation related to the renewable fuel pathways and descriptions entered on the previous
pages (e.g., air permits supporting capacity, annual production records, biogas renewable-electricity contracts, affidavits,
production diagrams, etc.).
Only Microsoft Office, PDF. and images files (jpeg and .png) are permitted to be uploaded.
Document Name
Nothing found to display.
Uploaded
Click the "Save and Continue" button. The page in Figure 3-12 will display.
If process heat fuels were used, enter the name of a process heat fuel type into the text field and
click the "Add" button. The fuel will display in the list on the page. To add a source facility,
click the "Add Source Facility" hyperlink next to the fuel type.
Figure 3-12 Process Heat Fuels
Engineering Review: Process Heat Fuels
Please enter all applicable process heat fuels and their source facilitytsj (See §60-1 45Q(bKl KivMA)). You may add multiple fuel
types, and multiple source facilities may be added per Process Heat Fuel
Additional supplemental documentation relating to the process heat fuel and source facilities may be uploaded on the following
Add a Process Heat Fuel Type
Process Heat Fuel:
Process Heat Fuel: Biogas
Name Address
Biogas Source Facility 12 54 5th St
Remove This Fuel I Add Source Facility I
ChV State Country Zip
Testing TN US 1ZJ45 jj
After clicking "Add Source Facility", the pop-up window shown in Figure 3-13 will display.
Enter the Facility's name and address, and click the "Add Source Facility" button. The facility
will be added to the specific Process Heat Fuel's list on the page, as seen in the example in
Figure 3-12 above. All fuels must have at least one source facility.
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Figure 3-13 Add Source Facility
Add Facility
Facility Name:
Address 1: »
Address 2:
City: '
State: *
Country: *
Zip:'
Select Country
Click the "Save and Continue" button. The page in Figure 3-14 will display.
On this page, you may upload any supplemental documentation related to the Process Heat Fuels
and source facilities. To upload a document, click the "Browse" or "Choose File" button,
navigate to and select your file, and click the "Upload" button.
Note: Multiple files may be uploaded on this page; however file extensions are limited to the
following: .pdf, .doc, .docx, .xls, .xlsx, jpg, and.png. No Zip files are allowed.
Figure 3-14 Process Heat Fuel Supplemental Documents
OTAQ Forms
Q Contact Us
Engineering Review: Process Heat Fuel Supplemental
Documents
Supplemental Documents
Please upload any supplemental documentation relating to the Process Heat Fuels used, including process heat fuel supply
plans and any associated Biogas affidavits.
Only Microsoft Office, PDF. and images files tjpeg and .pngl are permitted to be uploaded.
Document Name
Nothing found to display.
Uploaded
Size(kb)
Click the "Save and Continue" button. The page in Figure 3-15 will display.
If Separated Yard Waste, Separated Food Waste, or Separated Municipal Solid Waste were used
as a feedstock, select the "Yes" button for the specific waste type, otherwise choose "No". If
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"Yes" is selected for any waste type, additional information about source facility verification and
the waste plan description will be required, as shown in
Figure 3-16.
Figure 3-15 Separated Waste
OTAQ Forms
Engineering Review: Separated Waste
Please indicate whether Separated Waste was used as feedstock as specified in §8Q.1450(bKl Kvii) through (viii). If any of the
waste types below were used, you must also rndicate that the source facility was verified, and describe the ongoing verification
plan to include how the waste wilt be collected, separated, and quantified.
Additional supplemental documentation for each of the applicable separated waste plans may be uploaded on the following page.
Separated Yard Waste Information
Please indicate whether Separated Yard Waste per §80.1 426(f>(5Hi)(A) was used as a feedstock.
Was Separated Yard Waste used as a Feedstock? * Yes No
Separated Food Waste Information
Ptease indicate whether Separated Food Waste per §80.1 426(f)(5)(iH8) was used as a feedstock.
Was Separated Food Waste used as a feedstock? " Yes No
Separated Municipal Solid Waste Information
Please indicate whether Separated Municipal Solid Waste per §80.1426{fJ(5}tiKC> was used as a feedstock.
A
Was Separated Municipal Solid Waste used as a feedstock? * Yes No
Figure 3-16 Facility Verification and Waste Plan Description
Separated Yard Waste Information
Please indicate whether Separated Yard Waste per §80.1426(f}(5Mi)(A) was used as a feedstock-
Was Separated Yard Waste used as a feedstock? *
Have source facilities been verified?
Plan Description:
In your description, briefly describe now the waste will be collected and how the renewable fuel producer or
foreign ethanol producer will conduct ongoing verification that such waste consists only of yard waste (and
incidental other components such as paper and plastics) that is kept separate since generation from other waste
materials.
Click the "Save and Continue" button. The page in Figure 3-17 will display.
On this page, you may upload any supplemental documentation related to each of the specific
Separated Waste types. To upload a document for each type, click the "Browse" or "Choose File"
button, navigate to and select your file, and click the "Upload" button.
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Note: Multiple files may be uploaded on this page; however file extensions are limited to the
following: .pdf, .doc, .docx, .xls, .xlsx, jpg, and.png. No Zip files are allowed.
Figure 3-17 Separated Waste Supplemental Documents
OTAQ Forms G3 Contact
OTAQ Registration Home
OTAQ Farms Home
Engineering Review: Separated Waste Supplemental
Documents
Please upload all applicable Separated Waste plans and any related supplemental documentation.
Only Microsoft Office. PDF, and images files (jpeg and .png) are permitted tc be uploaded.
Separated Yard Waste Documents
If Separated Yard Waste was used as a feedstock, please upload the waste plan and additional supporting documentation,
including the locations of verified source facilities.
Choose File No fife chosen
Document Name
Nothing found to display.
Uploaded
Size (kb)
Separated Food Waste Documents
If Separated Food Waste was used as a feedstock, please upload the waste plan and additional supporting documentation,
including the locations of verified source facilities.
Choose File No fife chosen
Document Name
Nothing found to display.
Uploaded
Size (kb)
Separated Municipal Solid Waste Documents
If Separated Municipal Solid Waste was used as a feedstock, please upload the waste plan and additional documents including
recycling contracts and certifications, and the locations of verified source facilities.
Choose File No fife chosen
Document Name
Nothing found to display.
Uploaded
Size (kb)
Click the "Save and Continue" button. The page in Figure 3-18 will display.
Indicate whether you claim any information in the report as Confidential Business Information
(CBI), whether any of the regulations §80.1450(b)(l)(ii)(A) or §80.1450(b)(l)(ix) through (xv)
apply, and if the Engineering Review is part of a three year update.
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OTAQ Forms
Figure 3-18 Supplemental Information
Engineering Review: Supplemental Information
CBt Indication
Please indicate if EPA should consider any information in this report Confidential Business Information (CBI). (Note: This will
Please indicate if any information in this report is claimed as CBI:
|Yes No' '
§80.1450(bHl)(iiMA) and §80.145O(b)0)(ix) through (xv) Indication
Piease indicate if any of the regulatory sections §8Q.145Q'b)(IKii)(A> or §80.1450(b)0)(ix> through (xv) apply.
Do any regulations §80_I450(b)(l)
-------
Figure 3-19 Conditional Required Information
§80.1450(b)0)(ii)(A) and §80.1450(b)(1)(ix) through (xv) Indication
Please indicate if any of the regulatory sections §80-1 450(b)[l)(iiHAI or §80-1450(bXDlix) through (xv) apply-
Do any regulations 630 1 4SO(bl(l )(ii)(A) and §60.1450(b)(l)(ix) through (xv) [Yes
apply? *
§80.1450(b)(l)(ii)(A)and 580.1450(b) I Yes® No O
(J))? '
Three Year Update RIN Calculation Verification: »
Click the "Save and Continue" button. The page in Figure 3-20 will display.
On this page, you may upload any supplemental documentation related to §80.1450(b)(l)(ii)(A)
or §80.1450(b)(l)(ix) through (xv), as well as any general report documentation that has not been
previously uploaded. To upload a document, click the "Browse" or "Choose File" button,
navigate to and select your file, and click the "Upload" button.
Note: Multiple files may be uploaded on this page; however file extensions are limited to the
following: .pdf, .doc, .docx, .xls, .xlsx, jpg, and.png. No Zip files are allowed.
TDD 9.16 Engineering Review User Guide
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Figure 3-20 Supplemental Documents
OTAQ Forms
J "«"-[_
EZIConiaa Us
Engineering Review: Supplemental Documents
Please upload any supplemental documentation described below.
Only Microsoft Office, PDF; and images files (jpeg and .png) are permitted to be uploaded.
§80.1450(b)
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Figure 3-21 Review Submission
OTAQ Forms
Engineering Review: Review
led on this page prio
Submission Information
This is your plan submission informatioi
Submission Type:
Engineering Review Id:
ENG-461
Submitter Information
The information below is from your CDX Registration and wi!l be passed on Co EPA with your submission. If this information
updated within the MyCDX link on the left-hand side of this screen or by the CDX Help Desk. Please visit the FAQ section for
First Name:
Last Name:
CDX Userld:
Organization Name:
Email Address:
Phone Number:
Extension:
John
Smith
TESTUSER26
Company Name and Location
Companv ID:
Name:
Address 1:
Address 2:
City:
State:
Postal Code:
Country:
Company Type Information
Company Type:
3334
Acme Test Cc
1234 Main Si
Washington
District of Columbia
54321
United States
Renewable Fuel Producer
Responsible Corporate Officer (RCO) Information
RCO Name: jaf
Title:
Email:
Phone:
President
lestg-example.co
555-867-5309
1112223333
Facility Information
Facility
Facility Name
Facility ID(s):
Address 1
Address 2
City
Zip
State
Country
Acme Test Facility 1
20225,70022, 70078, 70136, 0004S
24 Main St
Washington
22222
District of Columbia
United States
Grandfathered Facility Information
Grandfathered Yes
Crandfathered Baseline Volume 10000.0
(gallons)
Date Construction Commenced 07 03 2013
Baseline Volume Source Sample baseline velum
Baseline Volume corwi
calculation
Evidence supporting
Evidence supporting grandfather ing text.
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Professional Engineer Information
Engineer
First Name J<
Last Name
Title
Phone Number
ail
6888675309
test^example.c
Professional Engineer's Company and Address
Company Name
Address I
Address 2
City
State
Zip
Country
Professional Engin
t234SthSt
Fairfax
Vermont
22222
United Sta
Qualifications and Operational Independence
You have agreed with the
certification statements
Did the Profes-
conduct a site
Date of site
completion
visits)
sit (or date of
- multi-day site
Sample site visit description text.
Renewable Fuel Pathways
Pathway #1
nof
Fuel Code
Process Code
Feedstock Code
Detailed descripti
feedstock(s)
Renewable Fuel Code (D-code)
Co-Product
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Separated Waste
Separated Yard Waste
Was Separated Yard •.',.,- used Yes
as a feedstock?
verified?
Plan Description
Plan description text.
Separated Food Waste
Was Separated Food Waste used No
as a feedstock?
Separated Municipal Solid Waste
Was Separated Municipal Solid
Waste used as a feedstock?
Supplemental information
CBl indication
in this report is claimed as CBl
§S0.1450(b)(l)(ii)(A) and §S0.1450
through (xv) apply?
§80.1450(b)(l)(ii>(A)and
§80 145D(bXl )(ix> ihrough (xv)
Three Year Update
Is this revkw part of a three year
engineering review update (per
80.1450(d)(3»?
Three Year Update RIN
Calculation Verification
Other findings and comments
Supplemental Documents
Document Name Categi
idijdsx
yList (3t.xls
orms US EPA.png
_20140628_lB94.pdf
Report (l).png
Grand
Profes
Proc«
thered 1
onal Engineer 1
Heat 1
1450(b)(l)[ix) through (xv) 1
Oiher Supplemental 1
-11-20
-11-20
-11-20
-12-20
-1 2-20
4 3:31:24PM
4 3 39.19PM
4 4:05:02 PM
4 10:06:49 AM
4 10:06:37 AM
11.88
558.03
23.62
1282.6
80.11
Download
Download
Download
Download
Download
Download
To submit the Engineering Review, click the "Sign, Encrypt, and Submit" button at the bottom of
the page. Accept the certification terms, and the eSignature Widget will display as shown in
Figure 3-22.
Figure 3-22 eSignature: Enter Password
eSignature vVidget
1.Log in toCDX
User:
TESTUSER26
Password:
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Enter your CDX Password and click "Login". Figure 3-23 will display.
Figure 3-23 eSignature: Answer Secret Question
eSignature 'Aldget
1.Log in to CDX
User:
TESTUSER26
Password:
2.Answer Secret Question
Question:
What street was your high school
located on?
Answer:
Welcome John Smith
The widget will display one of the five secret questions you chose during your eSignature PIN
verification during CDX Registration. Enter the answer to your secret question and click
"Answer". Figure 3-24 will display.
If you enter an incorrect password or secret question, you will be prompted with an error
message. After three failed attempts, your CDX account will be locked. To unlock your account,
contact the CDX Help Desk at 888-890-1995 or helpdesk@epacdx.net.
Figure 3-24 eSignature: Sign
eSignature '.Vidgel
1.Log in to CDX
User:
TESTUSER26
Password:
2.Answer Secret Question
Question:
What street was your high schooi
located on?
Answer:
3.Sign File
Welcome John Smith
[Quincy St
Correct Answer
Click the "Sign" button. You will be returned to the home page as shown in Figure 3-25.
Figure 3-25 Successful Submission
You are here: OTAQ Form Submissions Home
OTAQ Form Submissions Home ^s'
Success! You have successfully submitted your Engineering Review.
Engineering Reviews
Existing submissions for the selected company are displayed below. Click the "View" link to view the Copy of Record for an
existing submission, or the "Edit" link TO edit an In Progress submission. Click the "Create New Engineering Review" button to
create a new submission.
Submission ID Created Submitter Status Actions
12-11-2014 3:18:04 PM
TESTUSER26
Awaiting EPA approval
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Congratulations! You have successfully submitted your Engineering Review. The submission
will be displayed on the home page with a status of "Awaiting EPA Approval". You will receive
a submission notification via your registered email, to your CDX Inbox. A separate email
notification will be sent to the company's Responsible Corporate Officer (RCO) to notify them
that a new Engineering Review submission has been made.
3.2 Edit Existing Engineering Review.
To edit a saved Engineering Review, click on the "Edit" hyperlink next to a submission with the
status of "In Progress" as shown in Figure 3-26.
Figure 3-26 Edit Existing Submission
OTAQ Forms
You ere here: OTAQ Form Submissions Home
OTAQ Form Submissions Home
Engineering Reviews
Existing submissions for the selected company are displayed below. Click the "View" link to view the Copy of Record for an
existing submission, or the "Edit" lirk to edit an In Progress submission. Click the "Create New Engineering Review" button to
create a neuw submission.
Submission ID Created Submitter
ENG-474 12-12-2014 11.43.22AM
ENG-461 12-1 1-2014 3:18:04 PM TESTUSER26
In Progress
Awaiting EPA approval
| EL i: I
View
The page in Figure 3-27 will display. Enter the submission's secure passphrase and click the
"Continue" button.
Figure 3-27 Enter Passphrase
OTAQ Forms
E3Contact Us
Engineering Review
Enter Passphrase
Please enter your Engii
Passphrase:
If you have forgotten your passphrase please click Deactivate Submission to begin a new submission.
The "Engineering Review: General Information" page (see Figure 3-2) will display, retaining all
previously saved information. Follow the steps outlined in Section 3.1 to submit the Engineering
Review.
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3.3 Revise Engineering Review
If your Engineering Review has been rejected by EPA, or if you need to resubmit a previously
approved Engineering Review, you may choose to revise and resubmit your submission. To
begin the revision process, click the "View" hyperlink next to a submission with the status of
"Approved by EPA" or "Rejected by EPA", as seen in Figure 3-28. (Note: Submissions with the
status of "Awaiting EPA Approval" cannot be revised.)
Figure 3-28 View Rejected Submission
d Contact Us
You are here: OTAQ Form Submissions Home
OTAQ Form Submissions Home
Engineering Reviews
Existing submissions for the selected company are displayed below. Click the "View" link to view the Copy of Record for an
existing submission, or the "Edit" link to edit an In Progress submission. Click the "Create New Engineering Review" button to
create a new submission.
Submission ID Created
ENC-474 12-12-2014 11:43:22 AM
ENG-461 12-1 1-2014 3:18:04 PM
Status
TESTLISER26
In Progress
Rejected by EPA
Eoi:
I View I
Create New Engineering Review
You will then be taken to the standard enter passphrase page (as seen in Figure 3-27). Enter the
secure passphrase and click the "Continue" button. The page in Figure 3-29 will display.
Figure 3-29 Revise Engineering Review
OTAQ Forms
Q Contact Us
Engineering Review Submission
Revise Engineering Revi*
Submission Info
This is your Engineering Review submission information.
Submission Type:
Engineering Review Id:
CROMERR Activity Id:
CROMERR Copy of Record:
Status:
Rejection Comment.
Submission Time:
Engineering Review
ENC-461
_23f65741-fSc7-4c5d-9059-91d-3a50QdeS7
View Download HTML . Download XML
Rejected by EPA
EPA has provided you comments and requested your
Engineering Review be resubmitted.
Dec 12, 2014 11:41 AM
The comments provided by EPA will be displayed if the submission was rejected. To revise the
submission, click the "Revise Engineering Review" button at the top of the page. The
"Engineering Review: General Information" page (see Figure 3-2) will display, retaining all
previously saved information. Follow the steps outlined in Section 3.1 to submit the Engineering
Review.
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3.4 Forgot Passphrase
If you have forgotten your Engineering Review's secure passphrase, you may deactivate the
submission and create a new submission. To begin the process, access a submission and click the
"Deactivate submission" hyperlink as shown in Figure 3-30.
Figure 3-30 Deactivate Submission
OTAQ Forms
Engineering Review
Enter Passphrase
Please enter your Engineering passphrase.
Passphrase:
If you have forgotten your passphrase please clicy Deactivate Submission |o begin a new submission.
The pop-up window in Figure 3-31 will display. Click the "Ok" button to continue.
Figure 3-31 Confirm Deactivation
forgo'
Are you sure you would like to
deactivate your submission. The
information contained within this
submission will no longer be accessible.
Cancel
im a ne
The page in Figure 3-32 will display.
Note: Deactivating an Engineering Review submission will cause the contents of the submission
to no longer be accessible. Submissions that are Awaiting EPA Approval cannot be deactivated.
TDD 9.16 Engineering Review User Guide
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Figure 3-32 Deactivate and Continue
OTAQ Forms
Deactivate Engineering Review: Create a new passphrase
Deactivate and Create New Engineering Review passphrase
Important Note: You are about to deactivate an Engineering Review submission ENG-474. Once you click
Deactivate and Continue button the old Engineering Review will be deactivated and the contents will no
longer be accessible.
Please create a passphrase that is at least S characters in length. To better protect your form, your passphrase should contain
a combination of letters and numbers. Your passphrase may include spaces, but should not contain special characters (for
example, +, and *).
Passphrase:
Confirm Passphrase:
You are responsible for remembering your passphrase and distributing it to only authorized individuals. Please distribute
this passphrase to at least one other authorized official. Your passphrase wilt be used as an encryption key to protect the
contents of your data.
Note: If you lose or forget your passphrase, you will not be able to access your Copy of Record. For security reasons, the
system administrator will not have access to your passphrase and will not be able to retrieve or reset it.
Deactivate and Continue
Enter and confirm a new passphrase, and click the "Deactivate and Continue" button. The current
submission will be deactivated, and the "Engineering Review: General Information" page (see
Figure 3-2) will display. Follow the steps outlined in Section 3.1 to submit the Engineering
Review.
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4 View Copy of Record
To view the CROMERR Copy of Record for a submitted Engineering Review, click the "View"
link next to a submitted report as shown in Figure 4-1.
Figure 4-1 View Submitted Engineering Review
You are here: OTAQ Form Submissions Home
OTAQ Form Submissions Home
Engineering Reviews
Existing submissions for the selected company are displayed below. Click the "View" link to view the Copy of Record for an
existing submission, or the "Edit" link to edit an In Progress submission. Click the "Create New Engineering Review" button to
create a new submission.
Submission ID Created
ENG-474
ENG-461
12-12-2014 11 43:22 AM
12-11-2014 3:18:04 PM TESTUSER26
Status
In Progress
Awaiting EPA approval
Create New Engineering Review
The page in Figure 4-2 will display.
Figure 4-2 Enter Passphrase
OTAQ Forms
1Z3 Contact Us
Engineering Review
Enter Passphrase
Please enter your Engineering passphrase.
Passphrase:
If you have forgotten your passphrase please click Deactivate Submission to begin a new submission.
Enter the secure passphrase and click the "Continue" button. The page in Figure 4-3 will display.
TDD 9.16 Engineering Review User Guide
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Figure 4-3 Engineering Review Copy of Record
OTAQ Forms
Engineering Review Submission
Submission Info
This Is your Engineering Review submission information.
Submission Type:
Engineering Review Id;
CROMERR Activity Id:
CROMERR Copy of Record:
Status:
Submission Time:
Engineering Review
ENG-461
_23ft5741-fSc7-4c5d-9059-91d3a5QOde87
View Download HTML Download XML
Awaiting EPA approval
Decl2r 201411:41 AM
Submitter Information
The information below is from your CDX Registration and has been passed on to EPA with your submission.
First Name: John
Last Name:
CDX Use rid:
Organization Name:
Email Address:
Phone Number:
Extension:
Smith
TESTUSER26
Acme Test Inc
testJ^example.com
8SSS675309
The page will display the Copy of Record for the selected submission. You may download an
HTML or XML version of your submission by clicking on the associated hyperlinks. Scroll
down the page to view the specific form fields entered during the submission process. Any
attached files may also be downloaded by clicking on the "Download" hyperlink next to the
document, as shown in Figure 4-4.
Figure 4-4 Download Attached Documents
Document Name
pathways (1 ).xlsx
dc fuels updates-png
PartSQFuelsProgramslist (21 J.xls
OTAQ Forms US EPA.png
420b13044.docx
CL0696.201 40628.1 894.pdf
Upload Report (1 ).png
Category -»•
Grandfathered
Professional Engineer
Renewable Fue! Pathway
Process Heat
Separated Yard Waste
1450{b)(l}(ix) through (xv)
Other Supplemental
Uploaded
12-11-2014 3:31:24 PM
12-12-2014 11:40:43 AM
12-11-2014 3:58:17 PM
12-1 1-20144:05:02 PM
12-12-2014 9:33:15 AM
12-12-2014 10:06:49 AM
12-12-2014 10:06:37 AM
Size (kb)
11 .68 | Download
87.83 Download
2845.53 Download
23.62 Download
631.38 Download
1 262.62 Download
SO.l 1 Download
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5 Support Information
For frequently asked questions about the content, formats, or policies for the Office of
Transportation and Air Quality (OTAQ) please reference the Fuels Program website at
http ://www. epa.gov/otaq/fuel s/index .htm.
For any general or technical questions related to the Central Data Exchange you may contact any
of the following:
• Telephone - Person-to-person telephone support is available from the CDX Help Desk 8:00
am to 6:00 pm EST. Call our toll-free line at 888-890-1995.
• Email - Send e-mail to Technical Support at helpdesk@epacdx.net with "Technical Support"
in the Subject line.
If you have any questions relating to fuels programs registration, reporting, or DC FUEL, please
contact the EPA Fuels Programs and EMTS Support Line at support@epamts-support.com.
For complete OTAQ Registration instructions, please reference the OTAQ Registration User
Guide, available here, on the OTAQ Fuels Program Registration site.
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