CDX Fuels Programs Registration User Guide for Responsible Corporate Officers Version 3.02 CD& United Stales Environ montiil Prelection Agency ------- CDX Fuels Programs Registration User Guide for Responsible Corporate Officers Version 3.02 Compliance Division Office of Transportation and Air Quality U.S. Environmental Protection Agency Prepared for EPA by CGI Federal EPA Contract No. GSOOQ09BGD0022 Work Assignment No. EP-G11H-00154 United States Environ marital Prelection Agency EPA-420-B-15-062 March 2015 ------- Table of Contents 1 I ntroduction 1 1.1 Registration 1 1.2 Additional OTAQReg User Functions 1 2 Requesting RCO e-signature abilities 2 2.1 Initiate RCO Update Request 2 2.2 Pending RCO Update Request 7 3 The RCO Activation Queue 10 3.1 Company Association Requests 10 3.1.1 Approve Company Association Request 11 3.1.2 Reject Company Association Request 13 3.1.3 Edit Company Roles 14 3.2 Company Update Request 18 3.2.1 Approve Company Update Request 20 3.2.2 Reject Company Update Request 23 3.2.3 Edit Company Update Request 24 4 Managing User Associations 27 4.1 Edit User Roles 27 4.2 Remove User Associations 32 5 Viewing RCO Change Request History 36 5.1 Search Change Requests 36 6 Appendix A: Using the e-signature Widget 39 7 Appendix B: Support Information 41 Office of Transportation and Air Quality Fuels Program Registration RCO Guide January 29, 2015 i ------- List of Figures Figure 2-1 OTAQ Registration Home Page 2 Figure 2-2 Company Information: Company Details 3 Figure 2-3 Edit Company Details Page 4 Figure 2-4 RCO Update 5 Figure 2-5 Further Action Required Window 6 Figure 2-6 Submit Request 6 Figure 2-7 Further Action Required Page 7 Figure 2-8 Pending RCO Update 8 Figure 2-9 Pending RCO Update Request 9 Figure 3-1 RCO OTAQ Registration Home Page 10 Figure 3-2 Company Association Request 11 Figure 3-3 Approve Company Association Request 12 Figure 3-4 Sign Electronically Page 12 Figure 3-5 Signature Confirmation and Print 13 Figure 3-6 Further Action Required Page 13 Figure 3-7 Reject Company Association Request 14 Figure 3-8 Enter Reason Screen 14 Figure 3-9 Edit User Roles 15 Figure 3-10 Select Roles 15 Figure 3-11 Updated Company Association Request Page 16 Figure 3-12 Sign Electronically Page 16 Figure 3-13 Signature Confirmation and Print 17 Figure 3-14 Further Action Required Page 17 Figure 3-15 Company Association Request 18 Figure 3-16 Company Update Request 19 Figure 3-17 Company Request Page 21 Figure 3-18 Sign Electronically Page 22 Figure 3-19 Signature Confirmation and Print 22 Figure 3-20 Further Action Required Page 23 Figure 3-21 Enter Reason Screen 23 Figure 3-22 Edit Company Update Request 24 Figure 3-23 Edit Mode 24 Figure 3-24 Updated List of Changes 24 Figure 3-25 Sign Electronically Page 25 Figure 3-26 Signature Confirmation and Print 25 Figure 3-27 Further Action Required Page 26 Figure 4-1 RCO OTAQ Registration Home Page 27 Office of Transportation and Air Quality Fuels Program Registration RCO Guide January 29, 2015 ------- Figure 4-2 Manage User Associations Page 28 Figure 4-3 Select Roles Screen 28 Figure 4-4 Updated Manage User Associations Page 29 Figure 4-5 Manage User Associations Review Page 29 Figure 4-6 Further Action Required Pop-up 30 Figure 4-7 Sign Electronically 30 Figure 4-8 Signature Confirmation and Print Page 31 Figure 4-9 Further Action Required Page 31 Figure 4-10 Manage User Associations Page 32 Figure 4-11 Remove Company Association 32 Figure 4-12 Manage User Associations Page 33 Figure 4-13 Print and Sign Page 33 Figure 4-14 Further Action Required Pop-up 34 Figure 4-15 Sign Electronically 34 Figure 4-16 Signature Confirmation and Print 35 Figure 4-17 Further Action Required Page 35 Figure 5-1 RCO OTAQ Registration Home Page 36 Figure 5-2 Change Request History: Search Page 37 Figure 5-3 Change Request History: Search Results Page 37 Figure 5-4 Change Request Details Page 38 Figure 6-1 Certification Statement 39 Figure 6-2 Authentication 39 Figure 6-3 Answer Secret Question 40 Figure 6-4 Sign File 40 Office of Transportation and Air Quality Fuels Program Registration RCO Guide January 29, 2015 ------- ------- 1 Introduction This document is the User Guide for the Company Responsible Corporate Officer (RCO) for the OTAQ Fuels Program Registration (OTAQReg) online application. It describes the processes an RCO must follow to request RCO e-signature abilities including electronically submitting company requests and electronically managing user associations. These timesaving features eliminate the need to print and sign most requests and therefore avoids many mail delays in the registration process. If you have any questions about the content, format, or policies for the Office of Transportation and Air Quality (OTAQ) please reference the Fuels Program website at http ://www. epa.gov/otaq/fuel s/index .htm. If you have any questions relating to fuels programs registration, reporting, or OTAQReg, please contact the EPA Fuels Programs and EMTS Support Line at support@epamts-support.com. If you need assistance logging into CDX, please contact the CDX Help Desk at: Telephone - Person-to-person telephone support is available from the CDX Help Desk 8:00 am to 6:00 pm EST. Call our toll-free line at 888-890-1995. Email - Send e-mail to Technical Support at helpdesk@epacdx.net with "Technical Support" in the Subject line. 1.1 Registration Please refer to the OTAQ Registration User Guide for instructions on how to register for the OTAQ Fuels Program Registration (OTAQReg) online application. RCOs wishing to gain RCO e-signature abilities must have their own CDX User ID and complete an Electronic Signature Agreement (ESA). 1.2 Additional OTAQReg User Functions Please refer to the OTAQ Registration User Guide for detailed instructions on how to utilize the remaining sidebar links: Associate to Company Update Existing Company Associations Edit User Profile Office of Transportation and Air Quality Fuels Program Registration RCO Guide January 29, 2015 1 ------- CD& 2 Requesting RCO e-signature abilities The following sections describe the steps a user must take to become the Responsible Corporate Officer (RCO) user with the e-signature ability for a company in the OTAQReg application. 2.1 Initiate RCO Update Request To receive the RCO e-signature ability within the OTAQReg application you must be identified as the company RCO on the company record. Any associated user with the Company Editor role may initiate an RCO Update Request to add the RCO's CDX User ID to the company's registered RCO information. To initiate an RCO Update Request, click the Company Name link, as shown in Figure 2-1, for a company for which you have an active Company Editor role. Figure 2-2 will display. Figure 2-1 OTAQ Registration Home Page OTAQ Registration Q Contact Us OTAQ Registration Home i- RCO Activation Queue The following requests require action from you. Click the name of the request to view it. Pages 1 * One item found ID * Request For * Created On * Requested By * Status *ป CR-1737 Acme Test Inc [4426] 05i24,-2013 12:39 PM John Smith Awaiting RCO Electronic Signature To search and view notifications of your recently processed requests, go to the Change Request History. Legend: -O New Company ^.J Company Update ***' Company Association A RCO Update -Pending Requests There are currently no pending requests- Legend: -d New Company ^-J Company Update *** Company Association ป RCO Update - Company Information - 5 items found, displaying all items Company ID T Company Name * Roles 4426 I Acme Test Inc I * EMTS Submitter EMTS Viewer . RCO Pages: 1 Actions Manage User Associations Office of Transportation and Air Quality Fuels Program Registration RCO Guide 2015 January 29, 2 ------- CD& Figure 2-2 Company Information: Company Details OTAQ Registration O Contact Us Company Information: Company Details You are currently in VIEW mode. Registration Home e Request History l.i Company Details Facility Details Basic Information Company Name and Location - Company ID: 3386 Company Name: John Doe's Company 1 23 Created On 06 1 8 2013 (MM DD'YYYY): Valid From 06 18;20I3 (MM DD.YYYY): Valid To (MM DD'YYYY): Address T: 123 Test Way- Address 2: City: Anywhere State: District of Columbia Postal Code: 20000 Country: United States Responsible Corporate Officer (RCO) Info The responsible corporate officer (RCO) of the company must be an official officer (President, Vice President, CEO, etc.) or employee (with an appropriate title) of the company registering who is legally liable for the information submitted for the company. The RCO may not be an agent or third party who is not directly employed by the company. RCO Name: John RCO Title: Doe RCO E-mail: ryan.kurtzman^cgifederal-com RCO Phone: 3333333333 RCO Fax: Program Type and Business Activities Program Type and Business Activities - Renewable Fuel Standard Renewable Fuels Exporter Company Foreign Bond For each Program Type selected above, indicate if: ซ Domestic company with only domestic facility or facilities, please put "No" RFS - Your company has met the bonding requirements of Title 40 CFR Parts 80.1 465, 80-1466, or 80.1 467 * Gasoline-'RFC - Your company has met the bonding requirements of Title 40 CFR Parts 80.94(k) * Gasoline Tier 2 Gasoline Sulfur - Your company has met the bonding requirements of Tide 40 CFR Parts 80.41 0(k), if applicable ป Diesel - Your company has met the bonding requirements of Title 40 CFR Parts 80.620(k)J if applicable Renewable Fuel Standard : Yes Company Contacts There are currently no company contacts. Click the "Edit" button in the top right side of the page. Figure 2-3 will display. Office of Transportation and Air Quality Fuels Program Registration RCO Guide January 29, 2015 3 ------- CD& Figure 2-3 Edit Company Details Page OTAQ Registration UH Contact Us Company Information: Company Details You are currently in EDIT mode. ? Request History Facility Details Basic Information - Company Name and Location - Note: Address 1 enter '00000'. ot be a PO Box. If you are entering an international address that has Company ID: 331 3 * Company Name: Ryan's Test Company 4 * Address 1: 5678 Main Street Address 2. * Created On 01,-30,2013 (MM.DD YYYY): Valid From (H/3Q/2G13 IS (MM 'DD 'YYYY): Valid To \~ (MM DO:YYYY): * City: Santa Fe * State: New Mexico I Optional * Postal Code: J77777 * Country: | United 5 r- Responsible Corporate Officer (RCO) Info- The responsible corporate officer (RCO) of the company must be an official officer (President, Vice President, CEO, etc.! or employee (with an appropriate title) of the company registering who is legally liable for the information submitted for the company. The RCO may not be an agent or third party who is not directly employed by the company. RCO Name: Jean-Leman RCO Title: Consultant RCO E-mail: jean- le man. rusangizaJxgif ederal.com RCO Phone. 5555555555 RCO Fax. Program Type and Business Activities - Program Type and Business Activities L/l Gasoline D Refiner H Non-Renewable Fuels Importer O Oxygenate Blender (Reformulated Gasoline Program) U independent Lab D Small Refiner 0 PADD Importer H Diesel I I Renewable Fuel Standard - Company Foreign Bond For each Program Type selected above, indicate if: Domestic company with only domestic facility or facilities, please put "No" RFS-Your company has met the bonding requirements of Title 40 CFR Parts 80.1465, 80.1466, or 80.1 467 * Gasoline RFC - Your company has met the bonding requirements of Title 40 CFR Parts 80.94(k) Gasoline Tier 2 Gasoline Sulfur - Your company has met the bonding requirements of Title 40 CFR Parts 80.41 0(k), if applicable Diesel - Your company has met the bonding requirements of Title 40 CFR Parts 80.620(k), if applicable * Gasoline ' Yes *' No Company Contacts There are currently no company contacts. Office of Transportation and Air Quality Fuels Program Registration RCO Guide 2015 January 29, 4 ------- CD& The page will now state, "You are currently in EDIT mode." Click the "Initiate RCO Update Request" button. Figure 2-4 will display. Note: Clicking the "Initiate RCO Update Request" button will initiate a RCO Update request which is processed separately from any company edits. RCO Update Requests may not be made simultaneously with Company Update Requests. Figure 2-4 RCO Update OTAQ Registration LH Contact Us RCO Update Company Name and Location - Company ID: 3334 Company Name: Acme Test Co Address 1: 2444 Main St Address 2: City: Washington State: District of Columbia Postal Code: 21212 Country: United States - Responsible Corporate Officer (RCO) Info The responsible corporate officer (RCO) of the company must be an official officer (President, Vice President, CEO, etc.) or employee (with an appropriate title) of the company registering who is legally liable for the information submitted for the company. The RCO may not be an agent or third party who is not directly employed by the company. RCO CDX User ID: * RCO Name: * RCO Title: [Tester * RCO E-mail: * Confirm RCO E-mail: * RCO Phone: RCO Fax: test^example.com test^example.com 888-555-5555 * Reason for RCO Update Test R( XJ Update Required Text /, The RCO Update page is pre-populated with the current RCO information. Update the RCO information as needed. Note: In order to grant RCO e-signature abilities to the RCO, you must enter the CDX User ID for the designated RCO. Once you have provided data for all required fields click the "Continue" button. Figure 2-5 will display. Office of Transportation and Air Quality Fuels Program Registration RCO Guide January 29, 2015 5 ------- CD& Figure 2-5 Further Action Required Window Further Action Required In order for this registration to be submitted to EPA, you must click the applicable blue button on the Following screen. EPA will not process registrations if a user fails to click the applicable button and submit the paperwork either electronically or via mail. You will not be able to electronically sign within the OTAQReg application until your CDX ESA is received by the Fuels Program. If you are not able to have your registration electronically signed, the registration forms must be printed, signed and mailed to Fuels Program Registration at: Commercial Delivery: U.S. Environmental Protection Agency William Jefferson Clinton Building - North Mail Code 6405A, Room 6520V; (202) 343-9038 1 200 Pennsylvania Ave NW Washington, DC 20004 US Mail: U.S. Environmental Protection Agency Mail Code 6405 A 1200 Pennsylvania Ave NW Washington, DC 20460 It is recommended that all registration materials including ESAs are sent in the same package. Click the "OK" button on the "Further Action Required" window. Figure 2-6 will display. Figure 2-6 Submit Request OTAQ Registration OContaaUs Submit Request Please click the Submit button to make the submission request and move on to print the registration forms. Click the "Submit" button to finalize your RCO update request. An email will be sent to you, the current company RCO, and the new company RCO (if applicable) containing a hardcopy of the request and confirming your RCO update request. The request will also be listed in the Pending Requests section of your OTAQ Registration Home Page, as shown in Figure 2-8. Figure 2-7 will display. Office of Transportation and Air Quality Fuels Program Registration RCO Guide 2015 January 29, 6 ------- Figure 2-7 Further Action Required Page OTAQ Registration LZ] Contact Us Further Action Required Click here to save copies of your registration forms. Submission method: 1. Print, sign, and mail the form to EPA Mailing address Commercial Delivery: U.S. Environmental Protection Agency William Jefferson Clinton Building - North Mail Code 64054, Room 6520V: (202) 343-9038 1200 Pennsylvania Ave NW Washington, DC 20004 US Mail: U-S- Environmental Protection Agency Mail Code 6405A 1 200 Pennsylvania Ave NW Washington, DC 20460 Please contact support^epamts-support-com if you have any questions- Click the "Click here to save copies of your registration forms" link to save a hard copy of your registration forms in PDF form. It is required that you save a copy of your registration forms after submitting your request. If you attempt to select the "Home" button without first saving a copy of your registration forms, a notification window will appear prompting you to first save your forms. Note: All RCO Updates must be hand-signed by the existing company RCO and the new company RCO (if the RCO is changing) and mailed to the Fuels Program. The signature letter is included in the hard copy of the request. RCO Update requests cannot be electronically signed. 2.2 Pending RCO Update Request As shown in Figure 2-8, your request will be displayed in your Pending Requests queue on your OTAQ Registration Home Page along with its current status. Note: The designated RCO will not receive RCO e-signature abilities until approved by the Fuels Program. Office of Transportation and Air Quality Fuels Program Registration RCO Guide January 29, 2015 7 ------- CD& Figure 2-8 Pending RCO Update OTAQ Registration Registration Home e Request History :iate to Company Q Contact Us OTAQ Registration Home RCO Activation Queue - Pending Requests- Company Information - The following requests require action from you Click the name of the request to view it. One item found ID * Request For * Created On * Requested By * Status aa CR-4764 Hagrid's Hut [3362] 06.07 201 3 1 0:37 AM Ryan L Kurtzman Awaiting RCO Electronic Signature To search and view notifications of your recently processed requests, go to the Change Request History. Legend: -O New Company '^J Company Update (*s Company Association A RCO Update Pages 1 * ID ^ Request For ^ Created On T Requested By ^ Status CR-4888 Hagrid's Hut [3363] 06, 18'201 3 12 00 PM Ryan L Kurtzmama Awaiting RCO Wet Ink Signature <*ป CR-4395 OINvander's Wands [3352] 05 14 '201 3 05:46 PM Ryan L Kurtzmama Awaiting RCO Wet Ink Signature Legend: -43 New Company LJ' Company Update ^ Company Association ซ RCO Update 3 items found, displaying all items. Company ID T Company Name T Roles 3362 Hagrid's Hut * EMTS Submitter * Cellulosic Biofuel Waiver Credits (Pay.gov) Submitter RCO * Company Editor Company Viewer 3358 The Three Broomsticks ป DC Fuels Submitter, Title 40 CFR Part 79 Subparts A, B, C, D, and F Company Editor 3363 The Quidditch Pitch EMTS Viewer Company Editor Pages: 1 Actions Manage User Associations Registration Lists Please click one of the lists below for an up-to-date version- All lists are exported as an xls file. These lists are also available at http://www.epa.govj otaq, fuels, reporting: programsregistration.htm. * EPA Fuels Programs Company and Facility List * EPA Fuels Programs Company List Independent Lab List To view a pending RCO Update Request, click the Company Name link in the Pending Requests Queue for a request with the RCO Update icon & . Figure 2-9 will display. Office of Transportation and Air Quality Fuels Program Registration RCO Guide 2015 January 29, 8 ------- CD& Figure 2-9 Pending RCO Update Request OTAQ Registration OTAQ Registrar Associate to Company Update Existing Company Associations RCO Update Request E3 Contact Us ) View printer-friendly version Request Information Request ID : CR-4892 Request Type : RCO Update Request Status : Awaiting RCO Wet Ink Signature List of Changes RCO Title changed from "Doe" to "President" RCO Name changed from "John" to "John Doe" Created On : 06; 1 8/201 3 1 2:1 6 PM Modified On : 06. 1 8:2013 1 2:16 PM Requested By : John Doe Username : OTAQREGTESTUSER1 23 Company Name and Location Company ID: 3386 Company Name: John Doe's Company 123 Address I: 123 Test Way Address 2: City: Anywhere State: District of Columbia Postal Code: 20000 Country United States - Responsible Corporate Officer {RCO) Info The responsible corporate officer (RCO) of the company must be an official officer (President, Vice President. CEO, etc.) or employee (with an appropriate title] of the company registering who is legally liable for the information submitted for the company. The RCO may not be an agent or third party who is not directly employed by the company. RCO CDX User ID: OTAQRegTestUserl 23 RCO Name: John Doe RCO Title: President RCO E-maii: ryan.kurtzman.s:cgifederal.com RCO Phone: 3333333333 RCO Fax: Reason for RCO Update: test I Return (r Cancel Request f The RCO Update Request page displays the pending RCO information as well as a list of changes made by the request. To return to the OTAQReg Home Page, click the "Return" button. To cancel the RCO Update Request, click the "Cancel Request" button. A notification window will appear, prompting you to select the "Yes" button to continue with the request cancellation or the "No" button to return to the previous page. The request will be canceled immediately and will no longer display in the Pending Requests queue. Office of Transportation and Air Quality Fuels Program Registration RCO Guide January 29, 2015 9 ------- 3 The RCO Activation Queue As an acknowledged RCO for a company within the OTAQReg application, you will have the ability to electronically sign user requests for your company within the system as well as manage your company's users. When an OTAQReg user submits a request to associate to your company or update your company's details it will appear in your RCO Activation Queue as shown in Figure 3-1. The following sections describe how to approve, reject, or edit these requests. Figure 3-1 RCO OTAQ Registration Home Page OTAQ Registration OTAQ Registration Home Change Request History Associate to Company Update Existing Company Edit User Profile CU Contact Us OTAQ Registration Home - RCO Activation Queue The following requests require action from you. Click the name of the request to view it. One item found. IP ป Request For w Created On Requested By $ Status Pages: 1 * CR-4S91 John Doe's Company 123 [3386] 06, 18:2013 12:15 PM Ryan L Kurtzman Awaiting RCO Electronic Signature To search and view notifications of your recently processed requests, go to the Change Request History. Legend: -O New Company LซJ Company Update ** Company Association d RCO1 Update - Pending Requests ID * Request For * Created On * Requested By * Status * & CR-4892 John Doe's Company 123 [3386] 06/18/2013 12:16 PM John Doe Awaiting RCO Wet Ink Signature Legend: -o New Company L>J Company Update *** Com can y Association A RCO Update - Company Information One item found. Company ID * Company Name * Roles 3386 John Doe's Company * EMTS Submitter Pages 1 * EMTS Viewer RCO Company Editor Actions Manage User Associations Registration Lists Please click one of the lists below for an up-to-date version. All lists are exported as an xls file. These lists are also available at http:;; www.epa.gov; otaq,'fuels .reporting, programsregistration.htm. EPA Fuels Programs Company and Facility List * EPA Fuels Programs Company List * Independent Lab List 3.1 Company Association Requests To act on a Company Association request, click the company name link for a request in the RCO Activation Queue with the company association icon Ll*. Figure 3-2 will display. Office of Transportation and Air Quality Fuels Program Registration RCO Guide 2015 January 29, 10 ------- CD& Figure 3-2 Company Association Request OTAQ Registration Company Association Request CD Contact Us J View printer-friendly version Request Information - Request ID : CR-4891 Request Type : Company Association Request Status : Awaiting RCO Electronic Signature Created On: 06:1 8,201 3 1 2:1 5 PM Modified On : 06:1 8,201 3 1 2:1 5 PM Requested By : Ryan L. Kurtzman Username : RKURTZMANI9 Lpst of Changes Added OTAQREG role "Company Viewer" for user "Ryan L- Kurtzman* * Added PROGRAM role "EMTS Viewer" for user "Ryan L. Kurtzman' ซ Added PROGRAM role "EMTS Submitter" for user "Ryan L. Kurtzman' Remove? Name D Ryan L Kurtzman * Roles EMTS Submitter EMTS Viewer Company Viewer Legend Updated Unchanged The Company Association Request page displays the request information, a list of changes, and various actions to perform on the request. 3.1.1 Approve Company Association Request To approve a Company Association request, click the "Continue" button, as shown in Figure 3-3. Figure 3-4 will display. Office of Transportation and Air Quality Fuels Program Registration RCO Guide January 29, 2015 11 ------- CD& Figure 3-3 Approve Company Association Request OTAQ Registration Company Association Request CD Contact Us J View printer-friendly version Request Information - Request ID : CR-4891 Request Type : Company Association Request Status : Awaiting RCO Electronic Signature Created On: 06:1 8,201 3 1 2:1 5 PM Modified On : 06:1 8,201 3 1 2:1 5 PM Requested By : Ryan L. Kurtzman Username : RKURTZMANI9 Lpst of Changes Added OTAQREG role "Company Viewer" for user "Ryan L- Kurtzman* * Added PROGRAM role "EMTS Viewer" for user "Ryan L. Kurtzman' ซ Added PROGRAM role "EMTS Submitter" for user "Ryan L. Kurtzman' Remove? Name D Ryan L Kurtzman * Roles EMTS Submitter EMTS Viewer Company Viewer Legend Updated Unchanged Figure 3-4 Sign Electronically Page OTAQ Registration O Contact Us Sign Electronically Click the "Sign Electronically" button to electronically submit the request using the CDX eSignature Widget, or click the "Print, Sign and Mail" button to print a copy of the request and apply ycur wet ink signature then mail to one of the two addresses on the following confirmation page. Click the "Sign Electronically" button to electronically sign the request. This will apply your signature to the request and automatically complete the company association. An email will be sent to you and the user who was modified through the Company Association request, containing a hardcopy of the request and confirming your request. Please reference Appendix A: Using the e-signature Widget for instructions on signing electronically. Figure 3-5 will display to confirm your completed association request. Note: The "Sign Electronically" button will only be displayed if the Fuels Program has received your CDX Electronic Signature Agreement. Otherwise, a "Submit" button will be displayed. Office of Transportation and Air Quality Fuels Program Registration RCO Guide 2015 January 29, 12 ------- CD& Figure 3-5 Signature Confirmation and Print OTAQ Registration Signature Confirmation and Print You have successfully signed the request, now you must save copies of your registration forms. Click here to save copies of your registration forms. If you prefer to hand-sign the Company Association Letter, then click the "Print, Sign and Mail" button. Figure 3-6 will display. The request will also be listed in the Pending Requests section of your OTAQ Registration Home Page. Figure 3-6 Further Action Required Page OTAQ Registration OTAQ Regislf ati Associate to Company Update Existing Company Assoc iatians Edit User Profile CZ1 Contact Us Further Action Required Click here to save copies of your registration forms. Submission method: 1 Print, sign, and mail Che form to EPA Mailing address Commercial Delivery: U.S. Environmental Protection Agency William Jefferson Clinton Building - North Mail Code 64Q5A, Room 6520V; (202) 343-9038 1 200 Pennsylvania Ave NW Washington, DC 20004 US Mail: U.S. Environmental Protection Agency Mail Code 6405A 1 200 Pennsylvania Ave NW Washington, DC 20460 Please contact support^'epamts-support.com if you have any questions. Click the "Click here to save copies of your registration forms" link to save a hard copy of your registration forms in PDF form. It is required that you save a copy of your registration forms after submitting your request. If you attempt to select the "Home" button without first saving a copy of your registration forms, a notification window will appear prompting you to first save your forms. 3.1.2 Reject Company Association Request To reject a Company Association request, click the "Reject" button, as shown in Figure 3-7. Figure 3-8 will display. Office of Transportation and Air Quality Fuels Program Registration RCO Guide January 29, 2015 13 ------- CD& Figure 3-7 Reject Company Association Request OTAQ Registration Company Association Request CD Contact Us J View printer-friendly version Request Information - Request ID : CR-4891 Request Type : Company Association Request Status : Awaiting RCO Electronic Signature Created On: 06:1 8,201 3 1 2:1 5 PM Modified On : 06:1 8,201 3 1 2:1 5 PM Requested By : Ryan L. Kurtzman Username : RKURTZMANI9 Lpst of Changes Added OTAQREG role "Company Viewer" for user "Ryan L- Kurtzman* * Added PROGRAM role "EMTS Viewer" for user "Ryan L. Kurtzman' ซ Added PROGRAM role "EMTS Submitter" for user "Ryan L. Kurtzman' Remove? Name D Ryan L Kurtzman * Roles EMTS Submitter EMTS Viewer Company Viewer Legend Updated Unchanged Figure 3-8 Enter Reason Screen Added PROGRAM role Enter Reason Enter the reason for push back or rejection below. These comments will be sent back to the user via e-mail. Before finalizing the rejection of a Company Association request, you are required to provide an explanation for your rejection. Provide these details by typing in the textbox. Then click the "Submit" button. The requesting user will receive an e-mail notification stating that their Company Association request has been rejected for the provided reasons. 3.1.3 Edit Company Roles As an RCO, you are able to edit a user's requested roles before activating their pending Company Association request. Office of Transportation and Air Quality Fuels Program Registration RCO Guide 2015 January 29, 14 ------- CD& Click the roles link on the Company Association request, as shown in Figure 3-9. Figure 3-10 will display. Figure 3-9 Edit User Roles OTAQ Registration Company Association Request Request Information CH Contact Us h View printer-friendly version Request ID : CR-12080 Request Type : Company Association Request Status : Awaiting RCO Electronic Signature Company Name : Test Co 1 [3414] List of Changes Added OTAQREC role "Company Editor" for user "John Smith" Added PROGRAM role "DC Fuels Submitter, Title 40 CFR Part 80 Subpart 0" for user "John Smith" Created On: 09:1 8 2014 04:52 PM Modified On : 09/1 8 2014 04:52 PM Requested By : John Smith Username : TESTUSER376 Remove? Name <>6 D John Smith Legend: ^fi Added ^ Updated ฎ& Removed Remove Selected * Roles Company Editor DC Fuels Submitter, Title 40 CFR Part 80 Subpart O Unchanged Figure 3-10 Select Roles Select Roles for Test Co 1 [3414] OTAQ Registration: * Company Editor Company Viewer Limited Company Viewer OTAQ Program Roles: Ceilulasic Biofuel Waiver Credits (Pay.gov) Submitter (Select all OTAC {This role should only be selected if the company is registered as a gascfine or diesel refiner, or a Program Roles) non-renewable fuels importer.) DC Fuels Submitter Rotes: Only select programs your company can submit reports for. If your company is not regtst LJ DC Fuels Submitte LI DC Fuels Submitte LI DC Fuels Submitte LI DC Fuels Submitte '^ DC Fuels Submitte LI DC Fuels Submitte LJ DC Fuels Submitte red or registering for a program do not select that program's subpart- RFS Pathway Petitions (40 CFR 80.1 41 6) Third Party Engineering Review Title 40 CFR Pa Title 40 CFR Pa Title 40 CFR Pa Title 40 CFR Pa Title 40 CFR Pa 79 Subparts A, B, C, D, and F 80 Subpart I 80 Subpart O 80 Subparts D, E, F, HJ.and L 80 Subparts K and M EPA Moderated Transaction System (EMTS) Roles: G EMTS Fuels AST Submitter - EMTS Fuels ABT Viewer LJ EMTS RFS Submitter EMTS RFS Viewer Other : ' Agent (An agent is defined as any individual who is not a direct employee of the company.) Independent Third Party Engineer The Select Roles page displays the roles the user requested for the company. Edit the OTAQ Registration and Program roles by selecting the corresponding radio button and checkboxes. You Office of Transportation and Air Quality Fuels Program Registration RCO Guide January 29, 2015 15 ------- CD& may select only one Registration role, however multiple OTAQ Program roles are allowed. Click the "Select" button once you have made your selections. Figure 3-11 will display. Figure 3-11 Updated Company Association Request Page OTAQ Registration Request Information Company Association Request b View printer-friendly version Request ID : CR-12080 Request Type : Company Association Request Status : Awaiting RCO Electronic Signature Company Name : Test Co 1 [3414] Created On : 09. 1 8 201 4 04:52 PM Modified On : 09/1 8/201 4 04:52 PM Requested By : John Smith Username : TESTUSER376 List of Changes Added OTAQREC role "Company Editor" for user "John Smith" * Added PROGRAM role "DC Fuels Submitter, Title 40 CFR Pan 80 Subpart G" for user "John Smith" Remove? Name John Smith Roles Company Editor DC Fuels Submitter, Title 40 CFR Part 80 Subpart O EMTSRFS Submitter EMTS RFS Viewer Legend: *5 Added *ฃ'" Updated ^ Removed Unchanged The updated user roles are displayed on the Company Association Request page. If the updated information is correct, click the "Continue" button. Figure 3-12 will display. Figure 3-12 Sign Electronically Page OTAQ Registration Q Contact Us Sign Electronically Click the "Sign Electronically" button to electronically submit the request using the CDX eSignature Widget, or click the "Print, Sign and Mail" button to print a copy of the request and apply your wet ink signature then mail to one of the two addresses on the following confirmation page. Sign Electronically Print, Sign and Mail Click the "Sign Electronically" button to electronically sign the request. This will apply your signature to the request and automatically complete the company association. An email will be sent to you and the user who was modified through the Company Association request, containing a hardcopy of the request and confirming your request. Please reference Appendix A: Using the e-signature Widget for instructions on signing electronically. Figure 3-13 will display to confirm the completed Company Association request. Office of Transportation and Air Quality Fuels Program Registration RCO Guide 2015 January 29, 16 ------- CD& Note: The "Sign Electronically" button will only be displayed if the Fuels Program has received your CDX Electronic Signature Agreement. Otherwise a "Submit" button will be displayed. Figure 3-13 Signature Confirmation and Print OTAQ Registration OContactUs Signature Confirmation and Print You have successfully signed the request, now you must save copies of your registration forms- Click here to save copies of your registration forms. If you prefer to hand-sign the RCO Delegation Letter, then click the "Print, Sign and Mail" button. Figure 3-14 will display. The request will also be listed in the Pending Requests section of your OTAQ Registration Home Page. Figure 3-14 Further Action Required Page OTAQ Registration OTAQ Registratia Change Request History Update Existing Company Associations 13Contact Us Further Action Required Click here to save copies of your registration forms. Submission method: 1. Print, sign, and mail the form to EPA Mailing address Commercial Delivery: U.S. Environmental Protection Agency William Jefferson Clinton Building - North Mail Code 6405A, Room 6520V: (202) 343-9038 V 200 Pennsylvania Aye NW Washington, DC 20004 US Mail: U.S. Environmental Protection Agency Mail Code 6405A 1200 Pennsylvania Ave NW Washington, DC 20460 Please contact support^'eparms-support com if you have any questions- Click the "Click here to save copies of your registration forms" link to save a hard copy of your registration forms in PDF form. It is required that you save a copy of your registration forms after submitting your request. If you attempt to select the "Home" button without first saving a copy of your registration forms, a notification window will appear prompting you to first save your forms. Office of Transportation and Air Quality Fuels Program Registration RCO Guide January 29, 2015 17 ------- CD& If you select the request from the Pending Requests queue, your changes will be displayed in the List of Changes section and appended with the following text: "updated by RCO", as shown in Figure 3-15. Figure 3-15 Company Association Request OTAQ Registration Company Association Request - Request Information - LUContact Us ^ View printer-friendly version Request ID CR-12080 Request Type : Company Association Request Status : Awaiting RCO Wet Ink Signature Company Name : Test Co 1 [3414] Created On : 09/18 201404:52 PM Modified On : 01 ,06 201 5 02:07 PM Requested By : John Smith Username : TESTUSER376 List of Changes Added PROGRAM role "DC Fuels Submitter, Title 40 CFR Part 80 Subpart O" for user "John Smith" Added OTAQREG role "Company Editor" for user "John Smith" Added PROGRAM role "EMTS RFS Submitter" for user ",ohn Smith"[updated by P.COJ Added PROGRAM role "EMTS RFS Viewer" for user "John Smithl updated by RCpf ID * Name 3414 John Smith * Roles EMTS RFS Submitter DC Fuels Submitter, Title 40 CFR Part 80 Subpart O EMTS RFS Viewer Company Editor Legend' *^> Added ^ Updated ^w Removed Unchanged 3.2 Company Update Request To act on a Company Update request, click the company name link for a request in your RCO Activation queue with the Company Update icon . Figure 3-16 will display. Office of Transportation and Air Quality Fuels Program Registration RCO Guide 2015 January 29, 18 ------- CD& Figure 3-16 Company Update Request OTAQ Registration OTAQ Registrar G]Contact Us Company Request You are currently in VIEW mode. 0) View printer-friendly version Request Information - Edit User Profile Request ID : CR-4899 Request Type : Company Update Request Status : Awaiting RCO Electronic Signature List of Changes Address I changed from "1 23 Test Way" to "1 234 Test Way" Created On : 06, 1 8 201 3 01:33 PM Modified On : 06. 1 8 201 3 01:33 PM Requested By : Ryan L. Kurtzman Username . RKURTZMAN19 Company Details Facility Details Basic Information - Company Name and Location Company ID. 3385 Company Name: John Doe's Company 123 Created On 06/18/2013 (MM DD YYYY): Valid From 06,16:2013 [MM DD YYYY): Valid To [MM DD YYYY): Address 1. 1234 Test Way Address 2: City. Anywhere State: District of Columbia Postal Code: 20000 Country: United States - Responsible Corporate Officer (RCO) Info The responsible corporate officer (RCO) of the company must be an official officer (President, Vice President, CEO, etc.) or employee (with an appropriate title) of the company registering who is legally liable for the information submitted for the company. The RCO may not be an agent or third party who is not directly employed by the company. RCO Name: John RCO Title: Doe RCO E-mail: ryan.kurtzrnan@cgifederal.com RCO Phone: 3333333333 RCO Fax: Program Type and Business Activities Program Type and Business Activities - Renewable Fuel Standard Renewable Fuels Exporter - Company Foreign Bond For each Program Type selected above, indicate if: ซ Domestic company with only domestic facility or facilities, please put 'No* RFS - Your company has met the bonding requirements of Title 40 CFR Parts 80.1465, 80.1466, or 80.1467 * Gasoline RFC - Your company has met the bonding requirements of Title 40 CFR Parts S0.94(k) Gasoline Tier 2 Gasoline Sulfur - Your company has met the bonding requirements of Title 40 CFR Parts 80.410(k), if aoolicasle * Diesel - Your company has met the bonding requirements of Title 40 CFR Parts 80.620(k), if applicable Renewable Fuel Standard : Yes There are currently no company contacts. Office of Transportation and Air Quality Fuels Program Registration RCO Guide January 29, 2015 19 ------- The Company Update request page displays the updated company record information, a list of changes, and actions to perform on the request. Additionally, you can view the active version of the company record by clicking the "View Active Version" button. 3.2.1 Approve Company Update Request To approve a Company Update request, click the "Continue" button at the bottom of the page, as shown in Figure 3-17. Figure 3-18 will display. Office of Transportation and Air Quality Fuels Program Registration RCO Guide January 29, 2015 20 ------- CD& Figure 3-17 Company Request Page OTAQ Registration Company Request You are currently in VIEW mode. EZJ Contact Us llfffli J View printer-friendly ver; e Existing Company Request Information Request ID . CR-4899 Request Type . Company Update Request Status : Awaiting RCO Electronic Signature List of Changes Address 1 changed from '1 23 Test Way' to '1 234 Test Way- Created On : 06-1 8.-201 3 01.33 PM Modified On: OS/1 8/2013 01:33 PM Requested By ; Ryan L. Kurtzman User-name RKURTZMAN19 Company Details Facility Details Basic Information Company Name and Location - Company ID: 3386 Company Name: John Doe's Company 1 2 3. Created On 06:18/2013 (MM'DD.YYYY). Valid From 06/18/2013 (MM'DD.YYVYj: Valid To (MM DD.YYYY): Address 1: II 234 Test Way Address 2: City: Anywhere State: District of Columbia Postal Code: 20000 Country United States Responsible Corporate Officer (RCO) Info- The responsible corporate officer {RCO) of the company must be an official officer (President, Vice President, CEO. etc.) or employee (with an appropriate title) of the company registering who is legally liable for the information submitted for the company. The RCO may not be an agent or third party who is not directly employed by the company RCO Name: John RCO Title: Doe RCO E-mail: ryan.kurtzmanS-cgifederal.corn RCO Phone: 3333333333 RCO Fax: Program Type and Business Activities - Program Type and Business Activities - r- Company Foreign Bond- Renewable Fuel Standard Renewable Fuels Exporter For each Program Type selected above, indicate if: Domestic company with only domestic facility or facilities, please put "No" * RFS - Your company has met the bonding requirements of Title 40 CFR Parts 80.1 465, 8G_1 466, or 80.1 467 Gasoline. RFC - Your company has met the bonding requirements of Title 40 CFR Parts 80.94(k) Gasoline Tier 2 Gasoline Sulfur - Your company has met the bonding requirements of Title 40 CFR Parts 80.41 0(k), if applicable * Diesel - Your company has met the bonding requirements of Title 40 CFR Parts 8Q.620(k), if applicable Renewable Fuel Standard . Yes Company Contacts There are currently no company contacts. Office of Transportation and Air Quality Fuels Program Registration RCO Guide January 29, 2015 21 ------- Figure 3-18 Sign Electronically Page OTAQ Registration Sign Electronically Click the "Sign Electronically" button to electronically submit the request using the CDX eSignature Widget, or click the "Print, Sign and Mail" button to print a copy of the request and apply your wet ink signature then mail to one of the two addresses on the following confirmation page. Sign Electronically Print. Sign and Mail Click the "Sign Electronically" button to electronically sign the request. This will automatically apply your signature to the request and send it to EPA for review. An email will be sent to you and the user who initiated the Company Update request, containing a hardcopy of the request and confirming your request. The request will also be listed in the Pending Requests section of your OTAQ Registration Home Page. Please reference Appendix A: Using the e-signature Widget for instructions on signing electronically. Figure 3-19 displays the page that confirms your electronic signature. Note: The "Sign Electronically" button will only be displayed if the Fuels Program has received your CDX Electronic Signature Agreement. Otherwise, a "Submit" button will be displayed. Figure 3-19 Signature Confirmation and Print OTAQ Registration OContactUs Signature Confirmation and Print You have successfully signed the request, now you must save copies of your registration forms. Click here to save copies of your registration forms. If you prefer to hand-sign the Company Update Request Letter, then click the "Print, Sign and Mail" button. Figure 3-20 will display. Office of Transportation and Air Quality Fuels Program Registration RCO Guide 2015 January 29, 22 ------- CD& Figure 3-20 Further Action Required Page OTAQ Registration L3 Contact Us Further Action Required Click here to save copies of your registration forms. Submission method: I. Print, sign, and mail the form to EPA Mailing address Commercial Delivery: U-S- Environmental Protection Agency William Jefferson Clinton Building - North Mail Code 6405A, Room 6520V; (202) 343-9038 1 200 Pennsylvania Ave NW Washington, DC 20004 US Mail: U.S. Environmental Protection Agency Mail Code 6405A 1 200 Pennsylvania Ave NW Washington, DC 20460 Please contact support^epamts-support-com if you have any questions Click the "Click here to save copies of your registration forms" link to save a hard copy of your registration forms in PDF form. It is required that you save a copy of your registration forms after submitting your request. If you attempt to select the "Home" button without first saving a copy of your registration forms, a notification window will appear prompting you to first save your forms. The request will also be listed in the Pending Requests section of your OTAQ Registration Home Page. 3.2.2 Reject Company Update Request To reject a Company Update request, click the "Reject" button at the bottom of the page, as shown in Figure 3-17. Figure 3-21 will display. Figure 3-21 Enter Reason Screen r- Program Type and Business Activities Enter Reason inter the reason for push back or rejection below. These comments will be sent back to the user via e-mail. Office of Transportation and Air Quality Fuels Program Registration RCO Guide January 29, 2015 23 ------- Before finalizing the rejection of a Company Update request, you are required to provide an explanation for your rejection. Provide these details by typing in the textbox. Then click the "Submit" button. The requesting user will receive an e-mail notification stating that their Company Update request has been rejected for the provided reasons. 3.2.3 Edit Company Update Request To edit a Company Update request click, the "Edit" button displayed at the top of the request page, as shown in Figure 3-22. Figure 3-22 Edit Company Update Request OTAQ Registration LHContact Us Company Request You are currently in VIEW mode. ^ View printer-friendly version The page will display an updated header stating you are in "EDIT mode", as shown in Figure 3-23. The company's information will now be editable. Update the company information by typing in the available textboxes and/or selecting new radio buttons and checkboxes. Click the "Update" button in the header once you have completed your updates. Figure 3-23 Edit Mode Company Request You are currently in EDIT mode. The updated information will now display in the List of Changes section, as shown in Figure 3-24. If the updated information is correct, click the "Continue" button. Figure 3-25 will display. Figure 3-24 Updated List of Changes D 1 I Request ID : CR-4899 Created On Request Type : Company Update Modified On Request Status : Awaiting ROD Electronic Signature Requested By Username List of Changes Address " changed from "1 23 Test Way" to "1 234 Test Way" | Address ' changed from '1 234 Test Way' to "1 2345 Test Way' | 06/18/2013 01:33 PM 06/18/2013 01:42 PM Ryan L Kurtz man RKURTZMAN19 Office of Transportation and Air Quality Fuels Program Registration RCO Guide 2015 January 29, 24 ------- Figure 3-25 Sign Electronically Page OTAQ Registration Sign Electronically Click the "Sign Electronically" button to electronically submit the request using the CDX eSignature Widget, or click the "Print, Sign and Mail" button to print a copy of the request and apply your wet ink signature then mail to one of the two addresses on the following confirmation page. Sign Electronically Print. Sign and Mail Click the "Sign Electronically" button to electronically sign the request. This will automatically apply your signature to the request and send it to EPA for review. An email will be sent to you and the user who initiated the Company Update request, containing a hardcopy of the request and confirming your request. The request will also be listed in the Pending Requests section of your OTAQ Registration Home Page. Please reference Appendix A: Using the e-signature Widget for instructions on signing electronically. Figure 3-26 will display to confirm your electronic signature. Note: The "Sign Electronically" button will only be displayed if the Fuels Program has received your CDX Electronic Signature Agreement. Otherwise a "Submit" button will display. Figure 3-26 Signature Confirmation and Print OTAQ Registration L3 Contact Us Signature Confirmation and Print You have successfully signed the request, now you must save copies of your registration forms. Click here to save copies of your registration forms. If you prefer to hand-sign the Company Update Request Letter, then click the "Print, Sign and Mail" button. Figure 3-27 will display. Office of Transportation and Air Quality Fuels Program Registration RCO Guide January 29, 2015 25 ------- CD& Figure 3-27 Further Action Required Page OTAQ Registration L3 Contact Us OTAQ Regislral Change Request History Associate to Company Update Existing Company Associations Edit User Profile Further Action Required Click here to save copies of your registration forms. Submission method: 1. Print, sign, and mail the form to EPA Mailing address Commercial Delivery: U-S- Environmental Protection Agency William Jefferson Clinton Building - North Mail Code 6405A, Room 6520V; (202) 343-9038 1 200 Pennsylvania Ave NW Washington, DC 20004 US Mail: U.S. Environmental Protection Agency Mail Code S405A 1200 Pennsylvania Ave NW Washington, DC 20460 Please contact supportฃ>e0amts-support.com if you have any questions. Click the "Click here to save copies of your registration forms" link to save a hard copy of the registration forms in PDF form. It is required that you save a copy of your registration forms after submitting your request. If you attempt to select the "Home" button without first saving a copy of your registration forms, a notification window will appear prompting you to first save your forms. The request will also be listed in the Pending Requests section of your OTAQ Registration Home Page. Office of Transportation and Air Quality Fuels Program Registration RCO Guide 2015 January 29, 26 ------- CD& 4 Managing User Associations OTAQReg system RCOs can manage user associations for their company. The following section provides details on how to remove user associations and edit user roles for your company. To manage user associations, click the "Manage User Associations" link in the Company Information section, as shown in Figure 4-1. Figure 4-1 RCO OTAQ Registration Home Page OTAQ Registration OTAQ Registration Home Change Request History Associate to Company Edit User Profile O Contact Us OTAQ Registration Home r- RCO Activation Queue - Pending Requests There are currently no pending requests. Legend: '-O New Company U^J Company Update *** Company Association & RCO Update The following requests require action from you. Click the name of the request to view it- Pages: 1 * One item found. ID * Request For * Created On * Requested By * Status .^J CR-4899 John Doe's Company 123 [3386] 06,1 8/201 3 01:33 PM Ryan L Kurtzman Awaiting RCO Electronic Signature To search and view notifications of your recently processed requests, go to the Change Request History. Legend: o New Company -L-J Company Update Company Association & RCO Update - Company Information One item found. Company ID ฑ Company Name 3386 John Doe's Company 123 Pages. 1 Roles * EMTS Submitter ป EMTS Viewer RCO Company Editor Actions - Registration Lists Please click one of the lists below for an up-to-date version. All lists are exported as an xls file. These lists are also available at http:, , www.epa.gov. otaq, fuels: reporting: programsregistration.htm. ป EPA Fuels Programs Company and Facility List * EPA Fuels Programs Company List * Independent Lab List 4.1 Edit User Roles The Manage User Associations page displays all users currently associated to your company and their active roles. To edit a user's roles, click the roles link next to the user you would like to edit, as shown in Figure 4-2. Figure 4-3 will display. Office of Transportation and Air Quality Fuels Program Registration RCO Guide January 29, 2015 27 ------- CD& Figure 4-2 Manage User Associations Page LZ1 Contact Us Manage User Associations Remove? Name Jane Doe Roles Company Editor John Smith Legend: *& Added ^ Updated ^Removed * Unchanged DC Fuels Submitter, RFS Pathway Petitions (40 CFR 80 1416) Company Editor Figure 4-3 Select Roles Screen Select Roles for John Doe's Company 123 [3386] OTAQ Registration: * Company Editor Company Viewer Limited Company Viewer OTAQ Program Roles: C i Cellulosic Eiofuel Waiver Credits (Pay.gov) Submitter (Select all QTAQ (This role should only be selected if the company is registered as a gasoline or diesel refiner, or a Program Roles) non-renewable fuels importer ) DC Fuels Submitter Roles: Only select programs your company can submit reports for. If your company is not registered or registering for a program do not select that program's subpart- * DC Fuels Submitte '-' DC Fuels Submitte U DC Fuels Submitte U DC Fuels Submitte LJ DC Fuels Submitte 1 ' DC Fuels Submitte LI DC Fuels Submitte RFS Pathway Petitions (40 CFR 80.1416) Third Paity Engineering Review Title 40 CFR Part 79 Subparts A, B, C, D, and F Title 40 CFR Part 80 Subpart I Title 40 CFR Part 80 Subpart O Title 40 CFR Part 80 Subparts D, E, F, H, J, and L Title 40 CFR Part 80 Subparts K and M Other : EPA Moderated Transaction System (EMTS) Roles: EMTS Fuels ABT Submitter EMTS Fuels ABT Viewer U EMTS RFS Submitter Cl EMTS RFS Viewer ' Agent (An agent is defined as any individual who is not a direct employee of the company.? Independent Third Party Engineer The user's existing roles will be pre-selected on the page. Select updated OTAQ Registration and Program roles by selecting a new radio button and/or checkboxes. You may select only one OTAQ Registration role however multiple OTAQ Program roles are allowed. Click the "Select" button once you have made your selections. Figure 4-4 will display. Office of Transportation and Air Quality Fuels Program Registration RCO Guide 2015 January 29, 28 ------- CD& Figure 4-4 Updated Manage User Associations Page OTAQ Registration O Contact Us Manage User Associations Remove? Name Jane Doe * Roles RCO Company Editor u John Smith Company Editor Cellulosic Biofuel Waiver Credits (Pay.gov) Submitter DC Fuels Submitter, RFS Pathway Petitions (40 CFR 80-1416) EMTS RFS Submitter EMTS RFS Viewer Legend: "6 Added ? Updated ^ Removed *" Unchanged The updated user roles are displayed on the Manage User Associations Page. If the updates are correct, click the "Review" button. Figure 4-5 will display. Figure 4-5 Manage User Associations Review Page OTAQ Registration Manage User Associations Cellulosic Biofuel Waiver Credits (Pay.gov) Submitt DC Fuels Submitter, RFS Pathway Petitions (40 CFR 80.1416) EMTS RFS Submitter EMTS RFS Viewer Company Editor Legend "b Added f Updated *& Removed *" Unchange * ' Office of Transportation and Air Quality Fuels Program Registration RCO Guide January 29, 2015 29 ------- CD& Review the updates once more and click the "Continue" button. Figure 4-6 will display. Figure 4-6 Further Action Required Pop-up Further Action Required In order for this registration to be submitted to EPA, you must click the applicable blue button on the fallowing screen EPA will not process registrations if a user fails to click the applicable button and submit the paperwork either electronically or via mail. You will not be able to electronically sign within the OTAQReg application until your COX ESA is received by the Fuels Program If you are not able to have your registration electronically signed, the registration forms must be printed, signed and mailed to Fuels Program Registration at; Commercial Delivery: U.S. Environmental Protection Agency William Jefferson Clinton Building - North Mail Code 6405A, Room 6520V; (202) 343-9038 1 200 Pennsylvania Aye NW Washington, DC 20004 US Mail: U.S. Environmental Protection Agency Mai! Code 6405A 1200 Pennsylvania Ave NW Washington, DC 20460 It is recommended that all registration materials including ESAs are sent in the same package. Click "OK" to Close the pop-up and continue to the next page. Figure 4-7 will display. Figure 4-7 Sign Electronically OTAQ Registration Sign Electronically Click the Sign Electronically button to electronically submit the request using the CDX eSignature Widget, or click the Print, Sign and Mail" button to print a copy of the request and apply your wet ink signature then mail to one of the two addresses on the Following confirmation page. Click the "Sign Electronically" button to electronically sign the request. This will apply your signature to the request and automatically complete the company association. An email will be sent to you and the user who was modified through the Company Association request, containing a hardcopy of the request and confirming your request. Please reference Appendix A: Using the e-signature Widget for instructions on signing electronically. Figure 4-8 will display to confirm the completion of the company association request. Note: The "Sign Electronically" button will only be displayed if the Fuels Program has received your CDX Electronic Signature Agreement. Otherwise a "Submit" button will be displayed. Office of Transportation and Air Quality Fuels Program Registration RCO Guide 2015 January 29, 30 ------- CD& Figure 4-8 Signature Confirmation and Print Page OTAQ Registration Q Contact Us Signature Confirmation and Print You have successfully signed the request, now you must save copies of your registration formS- Click here to save copies of your registration forms. If you prefer to hand-sign your User Association Letter, click the "Print, Sign and Mail" button. Figure 4-9 will display. Figure 4-9 Further Action Required Page OTAQ Registration C3 Contact Us Further Action Required Click here to save copies of your registration forms Submission method 1 - Print, sign, and mail the form to EPA Commercial Delivery: U-S Environmental Protection Agency William Jefferson Clinton Building - North Mail Code 6405A, Room 6520V; (202) 343-9038 1 200 Pennsylvania Ave NW Washington, DC 20004 US Mail: U-S. Environmental Protection Agency Mail Code 6405A T200 Pennsylvania Ave NW Washington. DC 20460 Please contact support-^epamts-support com if you have any questions Click the "Click here to save copies of your registration forms" link to save a hard copy of your registration forms in PDF form. It is required that you save a copy of your registration forms after submitting your request. If you attempt to select the "Home" button without first saving a copy of your registration forms, a notification window will appear prompting you to first save your forms. The request will also be listed in the Pending Requests section of your OTAQ Registration Home Page. Office of Transportation and Air Quality Fuels Program Registration RCO Guide January 29, 2015 31 ------- CD& 4.2 Remove User Associations To remove a user's association from your company, select the checkbox next to the user you wish to remove and click the "Remove Selected" button, as shown in Figure 4-10. Figure 4-11 will display. Figure 4-10 Manage User Associations Page OTAQ Registration Manage User Associations Remove? Name 0 Melissa Kirby ID Melissa Kirby DC Fuels Submitter, Title 40 CFR Part 80 Subpart I DC Fuels Submitter, Title 40 CFR Part 80 Subparts D, E, F, H, J, and L DC Fuels Submitter, Title 40 CFR Part 80 Subparts K and M Company Editor RCO Company Editor Legend: ^ Added ^ Updated ^Removed ^ Unchanged Remove Selected I Review Figure 4-11 Remove Company Association Remove Company Associations? Are you sure you want to remove the selected company associations? To confirm your removal, click the "Yes" button. Figure 4-12 will display. Office of Transportation and Air Quality Fuels Program Registration RCO Guide 2015 January 29, 32 ------- CD& Figure 4-12 Manage User Associations Page OTAQ Registration I I Contact Us Manage User Associations Remove? Name D Melissa Kirby Roles * D Melissa Kirby Legend: ฎB Added ^Updated ^Removed ^ฎ Unchanged DC Fuels Submitter, Title 40 CFR Part f Subpart I DC Fuels Submitter, Title 40 CFR Part 80 Subparts D, E, F, H,J, and L DC Fuels Submitter, Trtle 40 CFR Part 80 Subparts K and M Company Editor RCO Company Editor Remove Selected I Review The removed icon IJ^ will display next to the user. Click the "Review" button. Figure 4-13 will display. Figure 4-13 Print and Sign Page OTAQ Registration Manage User Associations ED Contact Us OMB: 2060-0277 Change Request History Associate to Company Update Existing Company Edit User Profile ID * Name 1016 Melissa Kirby * Roles DC Fuels Submitter, Title 40 CFR Part 80 Subpart I DC Fuels Submitter, Title 40 CFR Part 80 Subparts D, E, F, H, j, and L DC Fuels Submitter, Title 40 CFR Part 80 Subparts K and M Company Editor Legend: *5 Added ^ Updated *& Removed ^Unchanged Confirm the removal by clicking the "Continue" button. Figure 4-14 will display. Office of Transportation and Air Quality Fuels Program Registration RCO Guide January 29, 2015 33 ------- CD& Figure 4-14 Further Action Required Pop-up Further Action Required In order for this registration to be submitted to EPA, you must click the applicable blue button on the following screen. EPA will not process registrations if a user fails to click the applicable button and submit the paperwork either electronically or via mail. You will not be able to electronically sign within the OTAQReg aoplication until your CDX ESA is received by the Fuels Program. If you are not able to have your registration electronically signed, the registration forms must be printed, signed and mailed to Fuels Program Registration at: Commercial Delivery: U.S. Environmental Protection Agency William Jefferson Clinton Building - North Mail Code 6405A, Room 6520V; (202) 343-9038 ) 200 Pennsylvania Aye NW Washington, DC 20004 US (Mail: U.S. Environmental Protection Agency Mail Code 6405A 1 200 Pennsylvania Ave NW Washington, DC 20460 It is recommended that all registration materials including ESAs are sent in the same package. Click "OK" to Close the pop-up and continue to the next page. Figure 4-15 will display. Figure 4-15 Sign Electronically OTAQ Registration Sign Electronically Click the "Sign Electronically" button to electronically submit the request using the CDX eSignature Widget, or click the "Print, Sign and Mail" button to print a copy of the request and apply your wet ink signature then mail to one of the two addresses on the following confirmation page. Click the "Sign Electronically" button to electronically sign the request. This will apply your signature to the request and automatically complete the company association. An email will be sent to you and the user who was modified through the Company Association request, containing a hardcopy of the request and confirming your request. Please reference Appendix A: Using the e-signature Widget for instructions on signing electronically. Figure 4-16 will display to confirm the completion of the company association request. Note: The "Sign Electronically" button will only be displayed if the Fuels Program has received your CDX Electronic Signature Agreement. Otherwise a "Submit" button will display. Office of Transportation and Air Quality Fuels Program Registration RCO Guide 2015 January 29, 34 ------- CD& Figure 4-16 Signature Confirmation and Print OTAQ Registration QContactUs Signature Confirmation and Print You have successfully signed the request, now you must save copies of your registration forms. Click here to save copies of your registration forms. If you prefer to hand-sign the Company Update Request Letter, then click the "Print, Sign and Mail" button. Figure 4-17 will display. Figure 4-17 Further Action Required Page OTAQ Registration OTAQ Registration Home Change Request History Associate to Company Update Existing Company Assoc== Edit User Profile l_J Contact Us Further Action Required Click here to save copies of your registration forms. Submission method: ). Print, sign, and mail the form to EPA Mailing address Commercial Delivery: U-S- Environmental Protection Agency William Jefferson Clinton Building - North Mail Code 6405A, Room 6520V; (202) 343-9038 I 200 Pennsylvania Ave NW Washington, DC 20004 US Mail: U.S. Environmental Protection Agency Mail Code 6405A 1 200 Pennsylvania Ave NW Washington, DC 20460 Please contact support^epamts-support.com if you have any questions. Click the "Click here to save copies of your registration forms" link to save a hard copy of your registration forms in PDF form. It is required that you save a copy of your registration forms after submitting your request. If you attempt to select the "Home" button without first saving a copy of your registration forms, a notification window will appear prompting you to first save your forms. The request will also be listed in the Pending Requests section of your OTAQ Registration Home Page. Office of Transportation and Air Quality Fuels Program Registration RCO Guide January 29, 2015 35 ------- CD& 5 Viewing RCO Change Request History OTAQReg system RCOs may view the history of all change requests for the companies that they are registered as RCOs for. The following section provides details on how to view and search for change requests. To access the history of all change requests for companies for which you are the registered RCO, select the "Change Request History" link on the left sidebar, as shown in Figure 5-1. Figure 5-1 RCO OTAQ Registration Home Page OTAQ Registration O Contact Us OTAQ Registration Home - RCO Activation Queue The following requests require action from you. Click the name of the request to view it- Pages. 1 One item found. ID ฑ Request For ฑ Created On $ Requested By * Status ฑ UJ CR-4899 John Doe's Company 123 [3386] 06:18/2013 01:33 PM Ryan L Kurtzman Awaiting RCO Electronic Signature To search and view notifications of your recently processed requests, go to the Change Request History. Legend: Lo New Company u*J Company Update ** Company Association RCO' Update Pending Requests There are currently no pending requests. Legend: -3 New Company u^J Company Update ^ Company Association & RCO Update Company Information One item found. Company ID * Company Name * Roles 3386 John Doe's Company EMTS Submitter Pages: 1 :; * EMTS Viewer RCO Company Editor * Actions Manage User Associations Registration Lists Please click one of the lists below for an up-to-date version. All lists are exported as an x!s file. These lists are also availaole at http:, ;www.epa.gov;otaq,''fuels, reporting programsregistration.htm. EPA Fuels Programs Company and Facility List EPA Fuels Programs Company List * Independent Lab List 5.1 Search Change Requests The Change Request History: Search page displays the search criteria fields in order to search for change requests associated with companies for which you are the registered RCO, as shown in Figure 5-2. Office of Transportation and Air Quality Fuels Program Registration RCO Guide 2015 January 29, 36 ------- CD& Figure 5-2 Change Request History: Search Page OTAQ Registration Contact Us Change Request History: Search Search Criteria - CR-ID: Company Name: First Name: Last Name: Status: All Type: [AT Created: All H 13 You may filter your search based on the following fields: CR-ID: Change Request ID Number Company Name: Name of the Company First Name: Requestor's First Name Last Name: Requestor's Last Name Status: Change Request Status Request Type: Change Request Type Created: Date Created The Company Name field will display all companies in OTAQReg for which you are the RCO. To initiate your search, click the "Search" button. Figure 5-3 will display. Figure 5-3 Change Request History: Search Results Page OTAQ Registration Change Request History: Search Results 6 items Found, displaying all items- ID * Request For CR-4898 | John Doe's Company 123 [3366] CR-4897 John Doe's Company 123 [3386] CR-4893 John Doe's Company 123 [3386] & CR-4892 John Doe's Company 123 [3386] 68 CR-4891 John Doe's Company 123 [3386] L_ti CR-4890 John Doe's Company 123 [3386] Created On 06 18 2013 01:31 PM 06/18/201301:30 PM 06,18(2013 12:32 PM 06,18.2013 12:16 PM 06,18/2013 12:15 PM 06,18 2013 12:14 PM Pages: 1 * Requested By * Status Ryan L Kurtzman Signed by RCO Ryan L. Kurtzman Canceled by User Ryan L. Kurtzman John Doe Ryan L- Kurtzman John Doe Activated by EPA Canceled by User Canceled by User Activated by EPA Export optionsl CSV Excel I l-O New Company -*-) Company Update ' Company Association RCO Update User Profile Update To refine your search criteria or to conduct a new search, click the "Back" button. You will be taken back to the Change Request History: Search Page, as seen in Figure 5-2. Office of Transportation and Air Quality Fuels Program Registration RCO Guide January 29, 2015 37 ------- If you would like to export the search results to save or open on your personal computer, click the "CSV" or "Excel" links below the Search Results table. This will initiate a dialogue box which will allow you to download the results of the change request history search. To view the details of a particular change request, click the Company Name link. Figure 5-4 will display. Figure 5-4 Change Request Details Page OTAQ Registration EH Contact Us Company Association Request - Request Information Request ID : CR-4898 Request Type : Company Association Request Status : Signed by RCO Created On : 06:18:201301:31 PM Modified On : 06:1 8:201 3 01:32 PM Requested By : Ryan L. Kurtzman Username : RKURTZMAN19 List of Changes * Added OTAQREG role "Company Editor" for user "Ryan L. Kurtzman" Removed OTAQREG role "Company Viewer" for user "Ryan L. Kurtzman" The Change Request Details page displays detailed change request information, as well as the list of changes requested by you or the user who initiated the change request. To refine your search criteria or to conduct a new search, click the "Return to Search" button. Office of Transportation and Air Quality Fuels Program Registration RCO Guide 2015 January 29, 38 ------- 6 Appendix A: Using the e-signature Widget The following section provides RCOs the steps to successfully sign submissions within the OTAQReg application. Upon selecting the "Submit" button for an OTAQReg submission, you will be prompted with the certification statement displayed in Figure 6-1. Figure 6-1 Certification Statement I certify, under penalty of law, that this document and all attachments were prepared under my direction of supervision in accordance with a system designed to assure that qualified personnel properly gather and evaluate the information submitted. Based on my inquiry of the person or persons who manage the system, orthose persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete. I am aware that the re are significant penalties for submitting false information, including the possibility of fines and imprisonment for knowing violations. Upon reading the full agreement, click the "Accept" button. Figure 6-2 will display. Figure 6-2 Authentication eSignature Widget 1. Login into CDX User: OTAQREGTESTER1 Password: close This page requires you to verify your CDX identity. The page displays your CDX User ID and a field to provide your CDX password. If you enter an incorrect password, you will be prompted with an error message. After three failed attempts, your CDX account will be locked. To unlock your account, contact the CDX Help Desk at 888-890-1995 or helpdesk@epacdx.net. Enter your CDX user account password and click the "Login" button. Figure 6-3 will display. Office of Transportation and Air Quality Fuels Program Registration RCO Guide January 29, 2015 39 ------- Figure 6-3 Answer Secret Question eSicjnature Widget 1. Login into CDX User: OTAQREGTESTER1 Password: close 2. Answer Secret Question Question: What was your first pet's name? Answer: Welcome Jenny Paine The next step is to provide the answer to your secret question. The page will display one of the five secret questions you chose during your e-signature PIN verification. If you fail to respond or enter an incorrect answer, you will be prompted with an error message. Please note that the secret question will not change should you answer incorrectly. After three failed attempts, your CDX account will be locked. To unlock your account, contact the CDX Help Desk at 888-890-1995 or helpdesk@epacdx.net. Enter the answer you provided during your e-signature PIN verification and click the "Answer" button. Figure 6-4 will display. Figure 6-4 Sign File eSicjnature Widget 1. Login into CDX User: OTAQREGTESTER1 Password: close Welcome Jenny Paine 2. Answer Secret Question Question: What was your first pet's name? Answer: Test Correct Answer Click the "Sign" button. You have successfully electronically signed your OTAQReg submission. Office of Transportation and Air Quality Fuels Program Registration RCO Guide 2015 January 29, 40 ------- 7 Appendix B: Support Information For frequently asked questions about the content, formats or policies for the Office of Transportation and Air Quality (OTAQ) please reference the Fuels Program website at http://www.epa.gov/otaq/fuels.htm. If you have any questions relating to fuels programs registration, reporting, or OTAQReg, please contact the EPA Fuels Programs and EMTS Support Line at support@epamts-support.com. If you need assistance logging into CDX, please contact the CDX Help Desk at: Telephone - Person-to-person telephone support is available from the CDX Help Desk 8:00 am to 6:00 pm EST. Call our toll-free line at 888-890-1995. Email - Send e-mail to Technical Support at helpdesk@epacdx.net with "Technical Support" in the Subject line. Office of Transportation and Air Quality Fuels Program Registration RCO Guide January 29, 2015 41 ------- |