How to Register a Company with EPA
(Request a Manufacturer Code)
&EPA
United States
Environmental Protection
Agency
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How to Register a Company with EPA
(Request a Manufacturer Code)
Compliance Division
Office of Transportation and Air Quality
U.S. Environmental Protection Agency
£EPA
United States
Environmental Protection
Agency
EPA-420-B-14-062
August 2014
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How to Register a Company with EPA
(Request a Manufacturer Code)
One of the requirements to use EPA's Verify computer system is for each company (a
manufacturer or importer) to acquire an EPA manufacturer code and register that code in Verify.
This document shows how to obtain and register a manufacturer code.
Request a Manufacturer Code through Verify
EPA assigns a 3-character, alpha-numeric manufacturer code to each company that wants to
certify their vehicles or engines with EPA. Only one manufacturer code is assigned to each
company, even if that company plans to certify products from multiple industries.
If your company does not yet have an EPA-assigned manufacturer code: In order for EPA to
assign a manufacturer code, one person from your company must complete Verify's
manufacturer registration process so that your manufacturer code can be registered with Verify.
If your company already has an EPA-assigned manufacturer code: One person from your
company must still complete Verify's manufacturer registration process so that your existing 3-
character manufacturer code can be registered with Verify.
Note: Both companies acquiring a new manufacturer code AND companies who already have a
manufacturer code but need to register the code in Verify must complete all steps in section A
below.
A. Create a Verify (CDX) User Account
Verify uses EPA's Central Data Exchange (CDX) as the interface for companies to submit
vehicle and engine compliance information to EPA. The first step of the Verify manufacturer
registration process is to have one person from your company create a Verify (CDX) user
account.
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Note: This user account will only be used for the manufacturer registration process - it will not
be used to submit actual compliance information. Separate user accounts must be established for
submitting vehicle and engine compliance information.
For instructions on creating Verify (CDX) user accounts that will be used to submit compliance
information for a specific manufacturer, please go to www.epa.gov/otaq/verify/setup.htm.
1. Go to https://cdx.epa.gov. Click on the green box labeled "Register with CDX".
Central Data Exchange
us formats, including consolidated and integrated data
Warning Notice
EPA's Central Data Exchange Registration procedure is part of a United States Environmental Protection Agency (EPA) computer system, which is for authorized
computer system may be monitored, recorded, read, copied, and disclosed by and to authorized personnel for official purposes, including law enforcement
Access or use of this computer system by any person, whether authorized or unauthorized, constitutes consent to these terms.
EPA will use the personal identifying information which you provide for the expressed purpose of registration to the Central Data Exchange site and for updating
and correcting information in internal EPA databases as necessary. The Agency will not make this information available for other purposes unless required by
law. EPA does not sell or otherwise transfer personal information to an outside third party- [Federal Register: March 1 8, 2002 (Volume 67: Number 52)][Page
12010-120131.
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2. Read the Terms and Conditions of accessing and using CDX. Select "I Accept" and then
click "Proceed".
Terms and Conditions
The access and use or CDX Registration for the electronic submittal of environmental information require the creation of a user ID and password that I must
maintain and keep confidential-1 will review the following steps concerning the creation and maintenance of a user ID and password.
EPA's Central Data Exchange Registration procedure is part of a United States Environmental Protection Agency (EPA) computer system, which is for
authorized use only. Unauthorized access or use of this computer system may subject violators to criminal, civil, and' or administrative action. All information -
on this computer system may be monitored, recorded, read, copied, and disclosed by and to authorized personnel for official purposes, including law
enforcement. Access or use of this computer system by any person, whether authorized or unauthorized, constitutes consent to these terms.
hP.A will use the personal identifying information which you provide for the expressed purpose of registration to the Central Data Exchange site and for
jpdating and correcting information in internal EPA databases as necessary. The Agency will not make this information available for other purposes unless
required by law. EPA does not sell or otherwise transfer personal information to an outside third party. [Federal Register: March 18, 2002 (Volume 6 7,
lumber 52}][Page 12010-1201 3].
Choosing a CDX Password
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3. Select the Program Service Name of "VERIFY MFR REG: Request Manufacturer Code
for Vehicle or Engine Compliance" from the list. You can either scroll down or type
"Verify" in the text box to view the appropriate item.
Core CDX Registration
2. Request Role Access 3. Provide User and Organization Information 4. Confirmation
egin typing a program service name or related keywords to filter the list of available services (e.g., air quality system, AQS, or Clean Air Act)
Active Program Services List
VERIFY: Vehicles and Engines Compliance Information System
VERIFY MFR REG: Request Manufacturer Code for Vehicle or Engine Compl
VERIFYDEV: Vehicles and Engines Compliance Information System
VERIFYDEV2: Vehicles and Engines Compliance Information Syste
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4. Fill-out all of the required fields in "Part 1: User Registration" which are denoted by an
asterisk (*) . In "Part 2: Organization Information", type the name of your organization
in the text box and click "Search". If your organization appears in the list, click on the
applicable "Organization Id" and provide your email address and phone number and then
click on "Submit Request for Access".
Core CDX Registration
1. Request Program Service © 2. Request Role Access
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If your organization name is not found during the search you can "Request that we add
your Organization" by clicking on the "request that we add your organization" link. Fill-
out all of the required fields, denoted by an asterisk (*) and click on "Submit Request for
Access".
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5. You will be directed to a confirmation screen with a confirmation number. Please keep a
copy for your records in case you have any issues with this request and need to contact
the CDX helpdesk. You are not finished creating your account- go to step 6.
A few more steps...
You will soon receive an email confirmation message (at: user.epaSepa.gov ) asking you to follow a link to activate your user account. Follow that link to
complete your registration. Please contact the help desk if you have any issues at 888-890-1995 or (970) 494-5500 for callers from Puerto Rico and Guam
Confirmation Number: e95954aO-aBOc-
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6. Check your e-mail provided in step 4 for a message from helpdesk@epacdx.net to
complete your CDX registration. Follow the instructions provided in the e-mail.
From: helpdeskgepacdx.net [mailto:helpdesk(S'epacdx.net]
Sent: Tuesday, April 16, 2913 2:23 PH
To: User, EPA
Subject: Core Registration Email Verification Request (TEST)
You have successfully created an account with the EPA Central Data Exchange (CDX).
In order to complete your registration and begin using the system, you will need to confirm your account by clicking the hyperlink below and successfully
logging in. You will need to enter the UserlD (EPAUSER1) and Password that were selected during the registration process.
https://cclx.epa.BOV/ReBist"atlon/ErcailValit:ation?coce=e95954ae-a88c-46f8-9f2e-67c77Be397Bf
If you click the link and it appears to be broken, please copy and paste it into a new browser window.
Once you have successfully logged into your account, you nay be required to provide additional information. Any additional information will need to be
completed before you are able to access your Program Service.
Please do not respond to this message. If you have questions concerning this request, you may contact us by email at helpdesk@epacdx.net or by calling
the CDX Technical Support Staff through our toll free telephone support on 888-890-1995 between Monday through Friday from 8:80 am to 6:68 pm EST/EDT.
For callers from Puerto Rico and Guam, the CDX Help Desk can also be reached at (978) 494-5580.
Sincerely
CDX Help Desk
United States Environmental Protection Agency - Central Data Exchange
Note: Do not proceed to section B of this document until you have successfully created your Verify
(CDX) user account.
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B. To Request a Manufacturer Code for Your Company OR To Enter the Manufacturer
Code your Company Has in Verify
After one person from your company has successfully created a Verify (CDX) user account (see
section A), the next step in the Verify company registration process is to request a manufacturer
code for your company or enter the code you already have. All companies must complete this
step, even those that have already been assigned a manufacturer code.
Note: Do not continue in this section until you have created a Verify (CDX) user account (see
section A)
Note: Even if EPA has already assigned a manufacturer code to your company, you will not be
able to submit compliance information to Verify until you have completed section B of this
document. Pay particular attention to Step 2
1. Login to the temporary CDX account created in section A. From your MyCDX home
page, click on the "Request Manufacturer Code for Vehicle or Engine Compliance" link
which is listed under Role(s) for the CDX user account that was created in section A of
this document. If this link is not displayed on your MyCDX home page, contact the CDX
help desk at (888) 890-1995.
Central Data Exchange
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Last Login: 4/16/2013 3:28:24 PH
nbox (7) My Profile Submission History
Manage Your Program Services No news/update<
Status Program Service Name
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VERIFY MFR REG: Request Manufacturer Code for Request Manufacturer Code for Vehicle
Vehicle or Engine Compliance or Engine Compliance
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2. On the Manufacturer Information tab, fill-out all of the required fields, denoted by an asterisk
(*). If your company already has an EPA manufacturer code, select "Yes" for "Previous
Manufacturer Code?" and enter the code in the text box labeled "Manufacturer Code
Previously Assigned by EPA". Select all the industries in which your company will be
requesting certificates of conformity from EPA. Once selected you will also be required to
provide the first model year the company expects to request a certificate. You should only
select those industries which are currently active for this manufacturer code. The
Manufacturer Information should be entered in the order the tabs are displayed as some tabs
are dependent on information provided on previous tabs. Click "Next" or select the next tab
to continue.
Note: A company contact must be entered on the Contact Information tab for all applicable
Compliance Programs for each industry that is selected on the Manufacturer tab.
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3. On the Addresses tab, provide addresses for company facilities, such as manufacturing and
engineering, company contacts, such as individuals that will be representing your company to
EPA, Agents for Service, Importers and test labs. For the "Address Label" field, provide a
description that explains the name, location and/or purpose of each address. The address label
fields will be helpful when linking each company contact and test lab with one of the addresses
entered on this tab. The address label will not be included as part of the mailing address.
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4. On the Contact Information tab, you are required to provide at least one contact for all the
industries selected on the Manufacturer Information tab and for all applicable compliance
programs for that industry. Each contact must have at least one combination of
industry/compliance program selected. See the Required Compliance Programs for each
Industry at the end of this document for a list of which compliance programs are required for
each industry.
The contact address must be selected from the "Address" pull-down. The address pull down is
populated from the information provided on the Addresses tab. If the correct address does not
appear in the pull-down list, clicking on the "Add New Address" button will take you to the
Addresses tab where you can edit or add a new company address.
Note: Enter as many compliance contacts for your company as applicable. Contacts can be
included here that will not have a Verify (CDX) user account. Entering a contact here is not
the same as creating a Verify (CDX) user account for that person.
Note: As applicable for NRCI/NRSI industry sectors, contacts must also be entered for
"Agents for Service" and "Importers" since they will be referenced in the engine family and
evaporative family datasets. When entering an importer that is a company rather than an
individual, enter Importer - Company in the "First Name" box and then enter the name of
the company in the "Last Name" box.
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5. On the Notification Emails tab manufacturers provide specific email addresses (either individual
or group accounts) that you would like to receive email messages regarding certificate request
updates or EPA confirmatory test status updates (light-duty only).
These status update emails are sent to all provided email addresses whenever EPA has taken
action on a certificate request or a confirmatory test. However, the detailed submission
processing reports for each dataset submission are only sent to the user's CDX in-box that
submitted the Request for Certificate or Confirmatory Test Decision Information dataset to
Verify.
For each email address, select the applicable "Email Notification Type" and all applicable
industries. In order to use the same email address for multiple "Email Notification Types", the
same email address must be entered into multiple "Notification Email Address" entries with the
different "Email Notification Type" selected.
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6. Click on the "Review and Submit" button when you have entered your company information on
all four tabs. This will take you to the Review screen where you can look at all of the
information you are about to submit.
At the bottom of the Review screen you must click on the checkbox next to "I affirm that this
manufacturer information is accurate and complete" and then click on the submit button.
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7. The confirmation page will summarize your request that was submitted to EPA for processing
and will include a Transaction ID which you will need if you need to contact the Verify helpdesk
if there are any problems with your submission. You should print this page for your records.
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8. You will receive a notification in your MyCDX Inbox stating that your submission was
sent to EPA for processing.
Note: Although EPA tries to respond to all manufacturer code requests in less than two
business days, it may occasionally take longer if EPA receives requests from numerous
companies in a short period. We appreciate your patience.
While waiting for EPA's response, do not submit a duplicate manufacturer code request
to Verify. This will only delay your registration process. If after two business days you
have not received a status notification in your MyCDX Inbox, you may send an e-mail to
Verify@epa.gov asking for a status of your submission. Please provide the date, time,
and transaction ID from your submission confirmation message.
9. Once EPA has processed your request, you will receive a notification in your MyCDX
Inbox and at your business e-mail address indicating whether your manufacturer code
request was approved or rejected. If it was approved, this notification will include the 3-
character manufacturer code that EPA assigned to your company.
Note: Once EPA has assigned a 3-character manufacturer code to your company, you
have completed the manufacturer registration process. You may now begin the Verify
(CDX) user registration process for anyone who will be submitting compliance
information to Verify for your company.
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