Verify Marine CI User Registration
Process
£%	United States
Environmental Protect
Agency

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Verify Marine CI User Registration
Process
Compliance Division
Office of Transportation and Air Quality
U.S. Environmental Protection Agency
United States
Environmental Protection
^1	Agency
EPA-420-B-14-061
August 2014

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Verify Marine CI User Registration Process
EPA must collect the information described here to ensure compliance with the Cross-Media Electronic Reporting Rule (CROMERR). This rule,
finalized in October 2005, establishes provisions, procedures, and standards for electronically reporting various types of information to EPA.
Further information on CROMERR can be found at www.epa.gov/CROMERR.
Verify Marine CI User Roles
Verify Submitter
Submitter of Marine CI certification information (data and documents)
CROMERR Signer
Requestor of Marine CI certificates, and the one who attests to the validity of submitted information.
Company Authorizing
Official (CAO)
Responsible for identifying, sponsoring, and managing Verify Submitters and CROMERR Signers.
EPA's Compliance Division (CD) must hold hard coov (wet inksianed) forms of the followina documents before a manufacturer's Verify
accounts can be created or activated.
Required Documents for CROMERR Package
Electronic Signature
Agreement from
Company Authorizing
Official (CAO-ESA)
The Electronic Signature Agreement (ESA) from the Company Authorizing Official (CAO) identifies the company
officer responsible for designating individuals with authority to represent the company and conduct company
transactions through the Verify information system. This ESA must be signed by the CAO as well as the CAO's
immediate supervisor or an official witness (such as a vice president or Director of Human Resources). The
original completed document ("wet ink signed") must be sent to the Verify team by the US Postal Service or a
package delivery service. Electronic files and telephone facsimiles will not be accepted.
User Sponsor Letter
and User Information
The CAO's ESA identifies and records the company official who is responsible for information submission to EPA.
However, a company's CAO may wish to designate other users to carry out day-to-day interactions with the
Verify information system: submitting files, requesting certificates of conformity, sending documents, etc. The
CAO may designate others to perform these tasks by submitting a user authorization letter and user
identification information. This letter must be sent to the Verify Team by the US Postal Service or a package
delivery service. Electronic files and telephone facsimiles will not be accepted.
Note: The User Authorization Letter must be signed by the same person submitting the Company Authorizing
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Verify Marine CI User Registration Process

Official (CAO) ESA
CROMERR Signer
Electronic Signature
Agreement (ESA)
The last required form is the CROMERR Signer electronic signature agreement. With this form each user agrees
to abide by the rules of the Verify information system. EPA must receive a signed ESA for each CROMERR signer
before their account can be activated. If the CROMERR Signer has already submitted an ESA for another Verify
industry, we will use that ESA on file. CROMERR signers must send their ESAs to the Verify Team by the US Postal
Service or a package delivery service. Electronic files and telephone facsimiles will not be accepted
Note: A CROMERR Signer ESA must be received from every person who would like to request a certificate on
behalf of their company, including a CAO (even though he has sent in a CAO ESA).
There are three possible scenarios that a user may fall into. Please select the correct scenario and make sure the appropriate documents are
included in your CROMERR Package. The CROMERR should be mailed to the Verify Team
Scenarios
Actors
Steps
Additional Information
Scenario 1 - If a Marine
CI submitter,
requesting access to
the Verify Marine CI
and/or Request for
Certificate modules,
currently has a Verify
user account and the
manufacturer has
previously submitted a
CROMERR package to
EPA.
For a Verify Submitter, the Company
Authorizing Official (CAO) of their
original CROMERR Package will need
to:
1.) Create a sponsor letter
for the Verify submitter
Sponsor letter must include the
user names and their existing
Verify user id(s)
CAO must sign the sponsor letter
The CAO should make request for
any updates and deletions in a
similar manner
2.) Complete the user
spreadsheet with the
Marine CI subsystem
indicated

3.) Mail package to the
Verify Team.
The CROMERR package should
include: Sponsor Letter, User
Spreadsheet
For the Request for Certificate -
CROMERR Signer, the CAO will need
to :
1.) Create a sponsor letter
for the Verify submitter
Sponsor letter must include the
user names and their existing
Verify user id(s)
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Verify Marine CI User Registration Process
Scenarios
Actors
Steps
Additional Information



CAO must sign the sponsor letter
The CAO should make requests
for any updates and deletions in
a similar manner
2.) Complete the user
spreadsheet with the
Verify-RFC CROMERR
Signer and Marine CI
indicated

4.) Mail package to the
Verify Team.
The CROMERR package should
include: Sponsor Letter, and User
Spreadsheet
Scenario 2 - If a Marine
CI submitter does not
have a Verify user
account, but the
manufacturer has
already submitted
CROMERR packages for
another Verify industry
to EPA
For a Verify Submitter, the Company
Authorizing Official (CAO) of their
original CROMERR Package will need
to:
1.) Create a sponsor letter
for the Verify submitter
Sponsor letter must include the
user names
CAO must sign the sponsor letter
The CAO should make requests
for any updates and deletions in
a similar manner
2.) Complete the user
spreadsheet with the
Marine CI subsystem
indicated

5.) Mail package to the
Verify Team.
The CROMERR package should
include: Sponsor Letter, and User
Spreadsheet.
For the Request for Certificate -
CROMERR Signer, the CAO will need
to :
1.) Create a sponsor letter
for the Verify submitter
Sponsor letter must include the
user names
CAO must sign the sponsor letter
The CAO should make requests
for any updates and deletions in
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Scenarios
Actors
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Additional Information



a similar manner
2.) Complete the user
spreadsheet with the
Verify-RFC CROMERR
Signer and Marine CI
indicated

3.) Each user will need to
complete an Electronic
Signature Agreement
(ESA)

6.) Mail package to the
Verify Team.
The CROMERR package should
include: Sponsor Letter, User
Spreadsheet, and Users' ESAs
Scenario 3 -The
manufacturer and users
are new to Verify

Determine if your manufacturer
code is in Verify
If your company is not registered
in Verify, then you will need to
request a manufacturer code.
Identify your Company Authorizing
Official and have a Senior Manager
of your Company sponsor the
Company Authorizing Official
The CAO must be a manufacturer
employee

1.) Create a sponsor letter
for the CAO
Sponsor letter must include the
CAOs names (it can also include
the other user names)
Manager must sign the sponsor
letter
The senior manager should make
requests for any updates and
deletions in a similar manner
2.) CAO must complete a
CAO ESA

3.) Company Authorizing
Official indicated

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Verify Marine CI User Registration Process
Scenarios
Actors
Steps
Additional Information


7.) Mail package to the
Verify Team.
The CROMERR package should
include: Sponsor Letter, User
Spreadsheet, CAO ESAs. and
Users' ESAs
For a Verify Submitter, the Company
Authorizing Official (CAO) of their
original CROMERR Package will need
to:
1.) Create a sponsor letter
for the Verify submitter
Sponsor letter must include the
user names
CAO must sign the sponsor letter
The CAO should make requests
for any updates and deletions in
a similar manner
2.) Complete the user
spreadsheet with the
Marine CI subsystem
indicated

8.) Mail package to the
Verify Team.
The CROMERR package should
include: Sponsor Letter, and User
Spreadsheet
For the Request for Certificate -
CROMERR Signer, the CAO will need
to :
1.) Create a sponsor letter
for the Verify submitter
Sponsor letter must include the
user names
CAO must sign the sponsor letter
The CAO should make requests
for any updates and deletions in
a similar manner
2.) Complete the user
spreadsheet with the
Verify-RFC CROMERR
Signer and Marine CI
indicated

3.) Each user will need to
complete an Electronic
Signature Agreement

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Scenarios
Actors
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Additional Information


(ESA)

9.) Mail package to the
Verify Team.
The CROMERR package should
include: Sponsor Letter, User
Spreadsheet, and Users' ESAs
After the Verify Team receives, evaluates, and approves the documents listed above, they will forward the approved submitter contact
information to the Central Data Exchange (CDX) Help Desk where the user account information will be created. After entry, the Help Desk will
then send each approved individual user a confirmation e-mail message, which will include a URL for registration completion and instructions
telling the user to call the CDX Help Desk to complete the registration process.
Once the user calls the Help Desk, the Help Desk will call the user back at the phone number specified in the user information spreadsheet to
authenticate the caller's legitimacy. At that time, the Help Desk will provide each user with a unique customer retrieval key (CRK), which is
needed to complete the last step of the registration process.
In the final steps each user will go to the CDX web site located at the URL provided in the confirmation e-mail and enter the CRK in addition to
other account information. Once the user registration process is complete, users will be logged in and may then immediately begin using the
Verify information system.
If there are issues with your CROMERR package, you will be contacted by the Verify Team for a resolution.
Mailing Address for CROMERR Package
Verify Team, OAR/OTAQ/CD
US EPA, NVFEL
2000 Traverwood Drive
Ann Arbor, Ml 48105
CDX Help Desk Contact Information
E-mail address: helpdesk@epacdx.net
Domestic telephone: 1-888-890-1995
International telephone: 970-494-5500
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