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U.S. Environmental Protection Agency
Office of Inspector General
At a Glance
15-P-0001
October 6, 2014
Why We Did This Review
The U.S. Environmental
Protection Agency (EPA),
Office of Inspector General
(OIG), initiated this audit to
determine whether the EPA's
fleet program is in accordance
with federal fleet requirements
for vehicle operations,
acquisitions and utilization.
Federal agencies are to use
government vehicles to fulfill
their mission. The Federal
Management Regulation sets
forth requirements governing
the economical and efficient
management and control of
motor vehicles that the
government owns, leases
commercially, or leases
through the General Services
Administration fleet.
This report addresses the
following EPA goal or
cross-agency strategy:
• Embracing EPA as a high-
performing organization.
Send all inquiries to our public
affairs office at (202) 566-2391 or
visit www.epa.gov/oia.
The full report is at:
www.epa.gov/oig/reports/2015/
20141006-15-P-0001.pdf
EPA's Fleet Management Program Needs Improvement
What We Found
The EPA's oversight of its fleet
management program needs improvement.
The OIG identified three areas that
reinforce the need for more oversight:
If oversight of the EPA's fleet is
not improved, the $6 million-
per-year program could be
ineffective and inefficient in
supporting the agency's mission
and reporting data to the federal
system, and could place
taxpayer funds at risk.
•	The EPA has not finalized or issued
guidance documentation to manage
the fleet in over 5 years.
•	Fleet managers were not following program requirements and federal
regulations for vehicle emission testing, tracking vehicle usage, and ensuring
operator responsibilities.
•	The EPA lacks documentation to support its approval of law enforcement
vehicles in home-to-work status.
Without adequate oversight of the fleet program, the agency is not ensuring that
the $6 million-per-year program is efficient and effective to perform the agency's
mission, and is placing taxpayer funds at risk.
We also found that the EPA should increase monitoring of data within the
agency's fleet information system, known as the Automotive Statistical Tool
(AST). We identified missing, incomplete or incorrect information in the fleet
system. In addition, user data input from one report or screen in the AST is not
reported consistently in other system reports. The EPA has not developed or
issued an AST manual or a list of procedures to ensure users correctly input
information into the system. The AST-programmed data checks are not effective
in identifying differences in varying system reports. If data in the EPA's fleet
information system is not accurate, the agency is at risk of reporting errors to the
federal information system.
Recommendations and Planned Corrective Actions
The OIG recommended that the Assistant Administrator for Administration and
Resources Management:
•	Finalize and issue the Fleet Management Manual to ensure that fleet
managers operate programs within the agency's policies and procedures.
•	Require fleet managers to perform vehicle emission testing, use a tracking
system for vehicle usage, and require operators to acknowledge
responsibilities.
•	Require fleet managers with law enforcement vehicles to confer with the
Office of Administration and Resources Management to ensure the agency
has an acceptable level of documentation to meet reporting requirements.
•	Develop and issue an AST manual or a list of procedures for users to help
ensure data input is correct in the system.
The agency agreed with our recommendations and provided corrective actions.

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