Owners and operators of regulated underground storage tanks (USTs) on tribal lands must comply with the federal UST regulation. This compliance assistance brochure highlights tips for recordkeeping and notification. Note: This document is a resource to promote compliance and does not replace the federal UST regulation. This brochure is one in a series of EPA compliance assistance brochures designed to help owners and operators in Indian country comply with the federal UST regulation. Other brochures focus on implementation, compatibility, spill buckets, overfill protection, financial responsibility, insurance, tank release detection, and piping release detection. n aMMW BUM \J ¦1 https://www.epa.gov/ust/best-manaqement- ractices-usts-indian-countr Inspect oEPA Office of Underground Storage Tanks www.epa.aov/ust May 2017 EPA-510-F-17-005 Compliance Assistance In Indian Country ------- RECORDKEEPING Recordkeepinc is an important part of demonstrating compliance with the UST regulation. Make sure your records are always readily available. What can you do to demonstrate compliance with the recordkeeping requirement? Walkthrough Inspections m Keep records to show that you are conducting walkthrough inspections of your UST equipment according to the intervals specified in the UST regulation for one year. Release Detection •s" Keep records to show that you are maintaining release detection and that it operates properly. The specific records to keep depend on the type of release detection you use. MONTHL Y TESTING: Print out at least one leak test result for each tank and keep these records for one year. ANNUAL TESTING: Keep the most recent results for line tightness testing and line leak detection functionality. Keep annual release detection equipment test records for three years. INTERSTITIAL MONITORING: Keep a monthly log of interstitial monitoring Results for one year. GROUNDWA TERAND VAPOR MONITORING: Keep site assessment records for as long as the methods are used. MMM DD, YYYY HH:MM XM PRESSURE LINE LEAK TEST RESULTS Q 1:UNLEADED REG LINE 3.0 GAL/HR RESULTS: LAST TEST: MMM DD,YYYY HH:MM XM PASS NUMBER OP TESTS PASSED PREV 24 HOURS : 123 SINCE MIDNIGHT : 81 0.20 GAL/HR RESULTS: MMM DD,YYYY HH:MM XM PASS MMM DD/YYYY HH:MM XM PASS 0.10 GAL/HR RESULTS: MMM DD.YYYY HH:MM XM PASS MMM DD,YYYY HH:MM XM PASS Leak test printout Cathodic Protection *** Keep records of 60-day inspections for your impressed current corrosion (last three inspections), cathodic protection tests (last two tests), and documents showing that your system was properly repaired. Compatibility Keep records to show that your UST system containing greater than 10 percent ethanol or greater than 20 percent biodiesel is compatible with the system components, for as long as the UST system is used to store the regulated substance. Operator Training !lSr Keep records showing that designated Class A, Class B, and Class C operators have been trained or retrained, as applicable. Other records o keep: m UST system installation and repair for the operating life of the UST system !lSr Records of testing or inspections for spill and overfill prevention equipment and containment sumps used for piping interstitial monitoring for three years *** Permanent closure site assessment results for at least three years Evidence of financial assurance mechanism and current financial responsibility certification *** Release detection equipment performance claims for at least five years from installation and maintenance, repair, and calibration rec- ords for at least one year ^ Internal lining inspection results until the next inspection NOTIFICATION You are responsible for making sure that your implementing agency is aware of all regulated USTs that you own. The information you provide should be based on available records or historical knowledge. Knifciia^ Id Uniiigiaiid amy luta =-'E What can you do to demonstrate compliance with the notification requirement? UST Notification Form Submit an UST notification form to your implementing agency providing the most current information regarding your UST system, its location, and compliance with the UST regulation. * Keep a copy of your notification form for reference. • Submit a notification form to your implementing agency within 30 days of installing your UST. • Submit a notification form to your implementing agency within 30 days of assuming ownership of an UST. • Submit a notification form to your implementing agency 30 days before permanently closing your UST or performing a change in service. • Notify the implementing agency at least 30 days prior to switching to a regulated substance containing greater than 10 percent ethanol, greater than 20 percent biodiesel, or any other regulated substance identified by the implementing agency. REMEMBER Keep your records in organizers such as a tabbed three- ring binder or document holder. This will help the inspection go faster and smoothly. Manually checking brine sensor Sample organizer ------- |