£ < fit I U.S. ENVIRONMENTAL PROTECTION AGENCY VRo^° OFFICE OF INSPECTOR GENERAL U.S. Chemical Safety Board Audit of the U.S. Chemical Safety and Hazard Investigation Board's Fiscal Years 2018 and 2017 Financial Statements Report No. 19-F-0004 November 14, 2018 ------- Are you aware of fraud, waste or abuse in an EPA or CSB program? EPA Inspector General Hotline 1200 Pennsylvania Avenue, NW (2431T) Washington, DC 20460 (888) 546-8740 (202) 566-2599 (fax) OIG Hotline@epa.gov Learn more about our OIG Hotline. EPA Office of Inspector General 1200 Pennsylvania Avenue, NW (2410T) Washington, DC 20460 (202) 566-2391 www.epa.gov/oiq Subscribe to our Email Updates Follow us on Twitter @EPAoig Send us your Project Suggestions ------- o**eDsrx • JL v I®/ U.S. Environmental Protection Agency Office of Inspector General At a Glance 19-F-0004 November 14, 2018 Why We Did This Review We performed this audit in accordance with the Accountability of Tax Dollars Act of 2002, which requires the U.S. Chemical Safety and Hazard Investigation Board (CSB) to prepare, and the Office of Inspector General (OIG) to audit, the board's financial statements each year. The U.S. Environmental Protection Agency's OIG, which also serves as Inspector General for the CSB, contracted with Allmond & Company, LLC, to perform the audit of the CSB's fiscal years 2018 and 2017 financial statements. This report addresses the following CSB goal: • Create and maintain an engaged, high-performing workforce. Audit of the U.S. Chemical Safety and Hazard Investigation Board's Fiscal Years 2018 and 2017 Financial Statements What Allmond & Company Found Allmond & Company rendered an unmodified opinion on the CSB's financial statements for fiscal years 2018 and 2017, meaning that the statements were fairly presented and free of material misstatements. The CSB received an unmodified opinion on its fiscal years 2018 and 2017 financial statements. In planning and performing its audit, Allmond & Company considered the CSB's internal control over financial reporting. Allmond & Company noted no matters involving the internal control and the CSB operation that it considered to be a material weakness or a significant deficiency. As part of obtaining reasonable assurance about whether the CSB's financial statements are free of material misstatement, Allmond & Company performed tests of the CSB's compliance with certain provisions of applicable laws, regulations, contracts, and grant agreements, which noncompliance with could have a direct and material effect on the determination of financial statement amounts. Allmond & Company's fiscal years 2018 and 2017 audit disclosed no instances of noncompliance or other matters that are required to be reported. Allmond & Company is responsible for the enclosed auditor's report and the conclusions expressed in the report. We do not express any opinion or conclusions on the CSB's financial statements, internal control, or compliance with laws and regulations. Allmond & Company made no recommendations to the CSB. Send all inquiries to our public affairs office at (202) 566-2391 or visit www.epa.gov/oiq. Listing of OIG reports. ------- UNITED STATES ENVIRONMENTAL PROTECTION AGENCY WASHINGTON, D.C. 20460 OFFICE OF INSPECTOR GENERAL November 14, 2018 Dr. Kristen Kulinowski, Ph.D. Interim Executive Authority and Member U.S. Chemical Safety and Hazard Investigation Board 1750 Pennsylvania Avenue NW, Suite 910 Washington, D.C. 20006 RE: Report No. 19-F-0004, Audit of the U.S. Chemical Safety and Hazard Investigation Board's Fiscal Years 2018 and 2017 Financial Statements Dear Dr. Kulinowski: This letter transmits the audit report on the U.S. Chemical Safety and Hazard Investigation Board's (CSB's) fiscal years 2018 and 2017 financial statements. The audit is required by Public Law 107-289, the Accountability of Tax Dollars Act of 2002. The independent public accounting firm of Allmond & Company, LLC, performed the audit of the CSB financial statements as of and for the fiscal years ended September 30, 2018 and 2017. The audit was required to be done in accordance with Government Auditing Standards issued by the Comptroller General of the United States; and Office of Management and Budget Bulletin No. 19-01, Audit Requirements for Federal Financial Statements. Allmond & Company is responsible for the enclosed auditor's report dated November 12, 2018, and the opinions and conclusions expressed in the report. We do not express any opinion or conclusions on the CSB's financial statements, internal control, or compliance with laws and regulations. Because this report contains no recommendations, you are not required to respond to this report. However, if you submit a response, it will be posted on the OIG's public website, along with our memorandum commenting on your response. Your response will be posted on the Office of Inspector General's public website, along with our letter commenting on your response. Your response should be provided as an Adobe PDF file that complies with the accessibility requirements of Section 508 of the Rehabilitation Act of 1973, as amended. The final response should not contain data that you do not want to be released to the public; if your response contains such data, you should identify the data for redaction or removal along with corresponding justification. ^£DSX * A \ 1®| VPR0^° ------- We will post this report to our website at www.epa.gov/oig. Sincerely, Paul C. Curtis Director, Financial Audits Enclosure ------- CSB - 2018 Financial Statement Audit Contract: GS23F0111L/EPG16H00321 Chemical Safety and Hazard Investigation Board (CSB) Fiscal Year 2018 Financial Statement Audit Final Independent Auditors' Report Submitted for review and acceptance to: Safiya Chambers Contracting Officer's Representative (COR) Environmental Protection Agency Office of the Inspector General William Jefferson Clinton West Building Washington, DC 20004 Submitted by: Jason L. Allmond CPA, CGFM, CISA, CISM Member Allmond & Company, LLC 8181 Professional Place, Suite 250 Landover, MD 20785 301-918-8200 j allmond@allmondcpa. com Final Independent Auditors' Report Prepared under contract to the Environmental Protection Agency (EPA) Office of Inspectors General (OIG) to provide financial auditing services ------- U.S. CHEMICAL SAFETY AND HAZARD INVESTIGATION BOARD AUDIT REPORT SEPTEMBER 30, 2018 r(^ -SnT<&* ALLMOND & COMPANY, LLC Certified Public Accountants 8181 Professional Place, Suite 250 Landover, Maryland 20785 (301) 918-8200 ------- Allmond 5< Company, LLC 8 18 1 Professional Place:. Sunt: 250 Landover. Maryland 20785 Certified Public Accountants C30 1)91 8-a 200 Facsimile C30i)9I8-a20 1 Independent Auditors' Report Interim Executive Authority and Member, U.S. Chemical Safety and Hazard Investigation Board Acting Inspector General, Environmental Protection Agency: Report on the Financial Statements We have audited the accompanying financial statements of the U.S. Chemical Safety and Hazard Investigation Board (CSB), which comprise the balance sheets as of September 30, 2018 and 2017; the related statements of net cost, changes in net position, and budgetary resources for the fiscal years then ended; and the related notes to the financial statements (hereinafter referred to as the financial statements). Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this responsibility includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility Our responsibility is to express an opinion on the fiscal years 2018 and 2017 financial statements of CSB based on our audits. We conducted our audits in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States; and OMB Bulletin No. 19-01, Audit Requirements for Federal Financial Statements. Those standards and OMB Bulletin No. 19-01 require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditors'judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, we express no such opinion. ------- Independent Auditors' Report An audit also includes evaluating the appropriateness of the accounting policies used and the reasonableness of significant accounting estimates made by management, as well as the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Opinion In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of U.S. Chemical Safety and Hazard Investigation Board as of September 30, 2018 and 2017, and its net costs, changes in net position, and budgetary resources for the fiscal years then ended in accordance with accounting principles generally accepted in the United States of America. Other Matters Required Supplementary Information The information in the Message from the Chairperson and Management and Discussion Analysis section of this report is not a required part of the basic financial statements, but is supplementary information required by U.S. generally accepted accounting principles. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of CSB's financial statements. However, we did not audit this information and, accordingly, we express no opinion on it. Other Reporting Required by Government Auditing Standards Internal Control over Financial Reporting In planning and performing our audit of CSB's financial statements as of and for the year ended September 30, 2018, in accordance with generally accepted government auditing standards, we considered CSB's internal control over financial reporting as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of CSB's internal control over financial reporting. Accordingly, we do not express an opinion on CSB's internal controls over financial reporting. We limited internal control testing to those necessary to achieve the objectives described in OMB Bulletin No. 19-01. We did not test all internal control relevant to operating objectives as broadly defined by the Federal Managers' Financial Integrity Act of 1982. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct misstatement on a timely basis. A material weakness is a deficiency, or combination of deficiencies, such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected, on a timely basis. A significant deficiency is a deficiency or a combination of deficiencies, in internal control that is less severe than a material weakness yet important enough to merit the attention by those charged with governance. ------- Independent Auditors' Report Our consideration of internal control over financial reporting was for the limited purpose as described in the first paragraph of this section, and was not designed to identify all deficiencies in internal control over financial reporting that might be material weaknesses or significant deficiencies and therefore material weaknesses or significant deficiencies may exist that were not identified. Given these limitations, during our fiscal year 2018 audit we did not identify any deficiencies in internal control over financial reporting that we considered to be a material weakness, as defined above. However, material weaknesses may exist that have not been identified. However, we noted additional matters that we will report to CSB management in a separate letter. Compliance and Other Matters As part of obtaining reasonable assurance about whether CSB's fiscal year 2018 financial statements are free of material misstatements, we performed tests of CSB's compliance with certain provisions of applicable laws, regulations, contracts, and grant agreements, which noncompliance could have a direct and material effect on the determination of material amounts and disclosures in CSB's financial statements, and certain provisions of other laws specified in OMB Bulletin No. 19-01. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests of compliance as described in the preceding paragraph, disclosed no instances of noncompliance or other matters that are required to be reported herein under Government Auditing Standards or OMB Bulletin No. 19-01. Purpose of the Other Reporting Required by Government Auditing Standards The purpose of the communication described in the Other Reporting Required by Government Auditing Standards section is solely to describe the scope of our testing of internal control and compliance with selected provision of applicable laws, regulations, contracts, and grant agreements, and the results of that testing, and not to provide an opinion on the effectiveness of CSB's internal control or on compliance. This communication is an integral part of an audit performed in accordance with U.S. generally accepted government auditing standards in considering internal controls and compliance with laws, regulations, contracts, and grant agreements which could have a material effect on CSB's financial statements. Accordingly, this communication is not suitable for any other purpose. Landover, MD November 12, 2018 ------- U.S. CHEMICAL SAFETY & HAZARD INVESTIGATION BOARD FINANCIAL STATEMENTS FOR THE YEARS ENDED SEPTEMBER 30, 2018 AND 2017 »n VovS ^0<2> ------- x> '<4*. |;o ® n. qvS4 U.S. CHEMICAL SAFETY & HAZARD INVESTIGATION BOARD FINANCIAL STATEMENTS FOR THE YEARS ENDED SEPTEMBER 30, 2018 AND 2017 TABLE OF CONTENTS BALANCE SHEET 1 STATEMENT OF NET COST 2 STATEMENT OF CHANGES IN NET POSITION 3 STATEMENT OF BUDGETARY RESOURCES 4 NOTES TO THE FINANCIAL STATEMENTS 5-14 ------- U.S. CHEMICAL SAFETY & HAZARD INVESTIGATION BOARD BALANCE SHEET AS OF SEPTEMBER 30,2018 AND 2017 (In Dollars) 2018 2017 Assets: Intragovernmental Fund Balance With Treasury (Note 2) $ 4,308,944 J ! 4,021,980 Total Intragovernmental 4,308,944 4,021,980 Accounts Receivable, Net (Note 3) - 4,098 Property, Equipment, and Software, Net (Note 4) 422,658 423,370 Total Assets $ 4,731,602 J ; 4,449,448 Liabilities: Intragovernmental Accounts Payable $ 8,505 J ! 36,045 Other (Note 6) 57,749 56,699 Total Intragovernmental 66,254 92,744 Accounts Payable 374,584 426,122 Federal Employee and Veterans' Benefits (Note 5) - 4,146 Other (Note 6) 574,589 750,032 Total Liabilities $ 1,015,427 J ! 1,273,044 Net Position: Unexpended Appropriations $ 3,697,572 J ! 3,250,368 Cumulative Results of Operations 18,603 (73,964) Total Net Position $ 3,716,175 J ! 3,176,404 Total Liabilities and Net Position $ 4,731,602 J ; 4,449,448 The accompanying notes are an integral part of these financial statements. 1 ------- U.S. CHEMICAL SAFETY & HAZARD INVESTIGATION BOARD STATEMENT OF NET COST FOR THE YEARS ENDED SEPTEMBER 30, 2018 AND 2017 (In Dollars) 2018 2017 1 Program Costs: Gross Costs $ 10,723,975 3 i 11,232,345 Net Cost of Operations $ 10,723,975 3 i 11,232,345 The accompanying notes are an integral part of these financial statements. 2 ------- U.S. CHEMICAL SAFETY & HAZARD INVESTIGATION BOARD STATEMENT OF CHANGES IN NET POSITION FOR THE YEARS ENDED SEPTEMBER 30, 2018 AND 2017 (In Dollars) 2018 2017 Unexpended Appropriations: Beginning Balances $ 3,250,368 J i 3,281,832 Budgetary Financing Sources: Appropriations Received 11,000,000 11,000,000 Other Adjustments (158,915) (227,600) Appropriations Used (10,393,881) (10,803,864) Total Budgetary Financing Sources 447,204 (31,464) Total Unexpended Appropriations $ 3,697,572 J J 3,250,368 Cumulative Results of Operations: Beginning Balances $ (73,964) J i 122,597 Budgetary Financing Sources: Appropriations Used 10,393,881 10,803,864 Other Financing Sources (Non-Exchange): Imputed Financing Sources 422,661 231,920 Total Financing Sources 10,816,542 11,035,784 Net Cost of Operations (10,723,975) (11,232,345) Net Change 92,567 (196,561) Cumulative Results of Operations $ 18,603 J J (73,964) Net Position $ 3,716,175 J J 3,176,404 The accompanying notes are an integral part of these financial statements. 3 ------- U.S. CHEMICAL SAFETY & HAZARD INVESTIGATION BOARD STATEMENT OF BUDGETARY RESOURCES FOR THE YEARS ENDED SEPTEMBER 30, 2018 AND 2017 (In Dollars) 2018 2017 1 Budgetary Resources: Unobligated balance from prior year budget authority, net Appropriations $ 1,738,844 3 11,000,000 ! 1,706,942 11,000,000 Total Budgetary Resources $ 12,738,844 3 ; 12,706,942 Status of Budgetary Resources: New obligations and upward adjustments (total) (Note 9) Unobligated balance, end of year: Apportioned, unexpired account $ 10,940,896 3 920,907 ; 10,976,069 876,985 Unexpired unobligated balance, end of year Expired unobligated balance, end of year (Note 2) 920,907 877,041 876,985 853,888 Unobligated balance, end of year (total) 1,797,948 1,730,873 Total Budgetary Resources $ 12,738,844 3 ! 12,706,942 Outlays, net: Outlays, net, (total) Distributed Offsetting Receipts $ 10,554,121 3 ! 10,682,751 480 Agency outlays, net $ 10,554,121 3 ! 10,683,231 The accompanying notes are an integral part of these financial statements. 4 ------- CHEMICAL SAFETY AND HAZARD INVESTIGATION BOARD NOTES TO THE FINANCIAL STATEMENTS NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES A. Reporting Entity The United States Chemical Safety and Hazard Investigation Board (CSB) is an independent Federal agency with the mission of ensuring the safety of workers and the public by promoting chemical safety and accident prevention. The CSB was established by the Clean Air Act Amendments of 1990 and is responsible for advising the President and Congress on key issues related to chemical safety and evaluating the effectiveness of other Government agencies on safety requirements. The CSB receives all of its funding through appropriations. The CSB reporting entity is comprised of General Funds and General Miscellaneous Receipts. General Funds are accounts used to record financial transactions arising under congressional appropriations or other authorizations to spend general revenues. The CSB manages Operations and Facilities, Engineering and Development General Fund accounts. General Miscellaneous Receipts are accounts established for receipts of non-recurring activity, such as fines, penalties, fees and other miscellaneous receipts for services and benefits. The CSB has rights and ownership of all assets reported in these financial statements. The CSB does not possess any non-entity assets. B. Basis of Presentation The financial statements have been prepared to report the financial position and results of operations of the CSB. The Balance Sheet presents the financial position of the agency. The Statement of Net Cost presents the agency's operating results; the Statement of Changes in Net Position displays the changes in the agency's equity accounts. The Statement of Budgetary Resources presents the sources, status, and uses of the agency's resources and follows the rules for the Budget of the United States Government. The statements are a requirement of the Chief Financial Officers Act of 1990 and the Government Management Reform Act of 1994. They have been prepared from, and are fully supported by, the books and records of the CSB in accordance with the hierarchy of accounting principles generally accepted in the United States of America, standards issued by the Federal Accounting Standards Advisory Board (FASAB), Office of Management and Budget (OMB) Circular A-136, Financial Reporting Requirements, as amended, and the CSB accounting policies which are summarized in this note. These statements, with the exception of the Statement of Budgetary Resources, are different from financial management reports, which are also prepared pursuant to OMB directives that are used to monitor and control the CSB's use of budgetary resources. The financial statements and associated notes are presented on a comparative basis. Unless specified otherwise, all amounts are presented in dollars. C. Basis of Accounting Transactions are recorded on both an accrual accounting basis and a budgetary basis. Under the accrual method, revenues are recognized when earned, and expenses are recognized when a liability is incurred, without regard to receipt or payment of cash. Budgetary 5 ------- accounting facilitates compliance with legal requirements on the use of federal funds. D. Fund Balance with Treasury Fund Balance with Treasury is the aggregate amount of the CSB's funds with Treasury in expenditure, receipt, and deposit fund accounts. Appropriated funds recorded in expenditure accounts are available to pay current liabilities and finance authorized purchases. The CSB does not maintain bank accounts of its own, has no disbursing authority, and does not maintain cash held outside of Treasury. Treasury disburses funds for the agency on demand. Foreign currency payments are made either by Treasury or the Department of State and are reported by the CSB in the U.S. dollar equivalents. E. Accounts Receivable Accounts receivable consists of amounts owed to the CSB by other Federal agencies and the general public. Amounts due from Federal agencies are considered fully collectible. Accounts receivable from the public include reimbursements from employees. An allowance for uncollectible accounts receivable from the public is established when, based upon a review of outstanding accounts and the failure of all collection efforts, management determines that collection is unlikely to occur considering the debtor's ability to pay. F. Property, Equipment, and Software Property, equipment and software represent furniture, fixtures, equipment, and information technology hardware and software which are recorded at original acquisition cost and are depreciated or amortized using the straight-line method over their estimated useful lives. Major alterations and renovations are capitalized, while maintenance and repair costs are expensed as incurred. The CSB's capitalization threshold is $10,000 for individual purchases and $50,000 for bulk purchases. Property, equipment, and software acquisitions that do not meet the capitalization criteria are expensed upon receipt. Applicable standard governmental guidelines regulate the disposal and convertibility of agency property, equipment, and software. The useful life classifications for capitalized assets are as follows: Description Useful Life (years') Leasehold Improvements Lease Term Office Furniture 7 Office Equipment 5 Computer Equipment 3 Software 3 G. Liabilities Liabilities represent the amount of funds likely to be paid by the CSB as a result of transactions or events that have already occurred. The CSB reports its liabilities under two categories, Intragovernmental and With the Public. Intragovernmental liabilities represent funds owed to another government agency. Liabilities with the Public represent funds owed to any entity or person that is not a federal agency, including private sector firms and federal employees. Each of these categories may include liabilities that are covered by budgetary resources and liabilities not covered by budgetary resources. Liabilities covered by budgetary resources are liabilities funded by a current appropriation or other funding source. These consist of accounts payable and accrued payroll and benefits. Accounts payable represent amounts owed to another entity for goods ordered and received and for services rendered except for employees. Accrued payroll and benefits represent payroll costs earned by employees during the fiscal year which are not paid until the next fiscal year. Liabilities not covered by budgetary resources are liabilities that are not funded by any current appropriation or other funding source. 6 ------- These liabilities consist of accrued annual leave, unfunded FECA, actuarial FECA and the amounts due to Treasury for collection and accounts receivable of civil penalties and Freedom of Information Act (FOIA) request fees. H. Annual, Sick, and Other Leave Annual leave is accrued as it is earned, and the accrual is reduced as leave is taken. The balance in the accrued leave account is adjusted to reflect current pay rates. Liabilities associated with other types of vested leave, including compensatory, restored leave, and sick leave in certain circumstances, are accrued at year-end, based on latest pay rates and unused hours of leave. Funding will be obtained from future financing sources to the extent that current or prior year appropriations are not available to fund annual and other types of vested leave earned but not taken. Nonvested leave is expensed when used. Any liability for sick leave that is accrued but not taken by a Civil Service Retirement System (CSRS)-covered employee is transferred to the Office of Personnel Management (OPM) upon the retirement of that individual. Credit is given for sick leave balances in the computation of annuities upon the retirement of Federal Employees Retirement System (FERS)-covered employees. I. Accrued and Actuarial Workers' Compensation The Federal Employees' Compensation Act (FECA) administered by the U.S. Department of Labor (DOL) addresses all claims brought by the CSB employees for on-the-job injuries. The DOL bills each agency annually as its claims are paid, but payment of these bills is deferred for two years to allow for funding through the budget process. Similarly, employees that the CSB terminates without cause may receive unemployment compensation benefits under the unemployment insurance program also administered by the DOL, which bills each agency quarterly for paid claims. Future appropriations will be used for the reimbursement to DOL. The liability consists of the unreimbursed cost paid by DOL for compensation to recipients under the FECA. J. Retirement Plans The CSB employees participate in either the CSRS or the FERS. The employees who participate in CSRS are beneficiaries of the CSB matching contribution, equal to seven percent of pay, distributed to their annuity account in the Civil Service Retirement and Disability Fund. Prior to December 31, 1983, all employees were covered under the CSRS program. From January 1, 1984 through December 31, 1986, employees had the option of remaining under CSRS or joining FERS and Social Security. Employees hired as of January 1, 1987 are automatically covered by the FERS program. Both CSRS and FERS employees may participate in the federal Thrift Savings Plan (TSP). FERS employees receive an automatic agency contribution equal to one percent of pay and the CSB matches any employee contribution up to an additional four percent of pay. For FERS participants, the CSB also contributes the employer's matching share of Social Security. FERS employees and certain CSRS reinstatement employees are eligible to participate in the Social Security program after retirement. In these instances, the CSB remits the employer's share of the required contribution. The CSB recognizes the imputed cost of pension and other retirement benefits during the employees' active years of service. OPM actuaries determine pension cost factors by calculating the value of pension benefits expected to be paid in the future and communicate these factors to the CSB for current period expense reporting. OPM also provides information regarding the full cost of health and life insurance benefits. The CSB recognized the offsetting revenue as imputed financing sources to the extent these expenses will be paid by OPM. 7 ------- The CSB does not report on its financial statements information pertaining to the retirement plans covering its employees. Reporting amounts such as plan assets, accumulated plan benefits, and related unfunded liabilities, if any, is the responsibility of the OPM, as the administrator. K. Other Post-Employment Benefits The CSB employees eligible to participate in the Federal Employees' Health Benefits Plan (FEHBP) and the Federal Employees' Group Life Insurance Program (FEGLIP) may continue to participate in these programs after their retirement. The OPM has provided the CSB with certain cost factors that estimate the true cost of providing the post-retirement benefit to current employees. The CSB recognizes a current cost for these and Other Retirement Benefits (ORB) at the time the employee's services are rendered. The ORB expense is financed by OPM, and offset by the CSB through the recognition of an imputed financing source. L. Use of Estimates The preparation of the accompanying financial statements in accordance with generally accepted accounting principles requires management to make certain estimates and assumptions that affect the reported amounts of assets, liabilities, revenues, and expenses. Actual results could differ from those estimates. M. Imputed Costs/Financing Sources Federal Government entities often receive goods and services from other Federal Government entities without reimbursing the providing entity for all the related costs. In addition, Federal Government entities also incur costs that are paid in total or in part by other entities. An imputed financing source is recognized by the receiving entity for costs that are paid by other entities. The CSB recognized imputed costs and financing sources in fiscal years 2018 and 2017 to the extent directed by accounting standards. N. Reclassification Certain fiscal year 2017 balances have been reclassified, retitled, or combined with other financial statement line items for consistency with the current year presentation. Activity and balances reported in the FY 2017 Statement of Budgetary Resources have been reclassified to conform to the updated guidance provided in OMB Circular A-136 issued July 30, 2018. 8 ------- NOTE 2. FUND BALANCE WITH TREASURY Fund balance with Treasury account balances as of September 30, 2018 and 2017, were as follows: 2018 2017 Status of Fund Balance with Treasury: Unobligated Balance Available $ 920,907 $ 876,985 Unavailable 877,041 853,888 Obligated Balance Not Yet Disbursed 2,510,996 2,291,107 Total $ 4,308,944 $ 4,021,980 No discrepancies exist between the Fund Balance reflected on the Balance Sheet and the balances in the Treasury accounts. The available unobligated fund balances represent the current-period amount available for obligation or commitment. At the start of the next fiscal year, this amount will become part of the unavailable balance as described in the following paragraph. The unavailable unobligated fund balances represent the amount of appropriations for which the period of availability for obligation has expired. These balances are available for upward adjustments of obligations incurred only during the period for which the appropriation was available for obligation or for paying claims attributable to the appropriations. The obligated balance not yet disbursed includes accounts payable, accrued expenses, and undelivered orders that have reduced unexpended appropriations but have not yet decreased the fund balance on hand (see also Note 11). NOTE 3. ACCOUNTS RECEIVABLE Accounts receivable balances as of September 30, 2018 and 2017, were as follows: 2018 2017 1 With the Public Accounts Receivable $ $ 4,098 Total Accounts Receivable $ $ 4,098 The accounts receivable is primarily made up of reimbursements due from employees. Historical experience has indicated that the majority of the receivables are collectible. There are no material uncollectible accounts as of September 30, 2018 and 2017. 9 ------- NOTE 4. PROPERTY, EQUIPMENT, AND SOFTWARE Schedule of Property, Equipment, and Software as of September 30, 2018 Accumulated Acquisition Amortization/ Net Book Major Class Cost Depreciation Value Leasehold Improvements $ 271,851 $ 208,419 $ 63,432 Furniture & Equipment 1,224,349 922,720 301,629 Software 243,165 185,568 57,597 Total $ 1,739,365 $ 1,316,707 $ 422,658 Schedule of Property, Equipment, and Software as of September 30, 2017 Accumulated Acquisition Amortization/ Net Book Major Class Cost Depreciation Value Leasehold Improvements $ 983,356 $ 865,554 $ 117,802 Furniture & Equipment 1,083,819 896,657 187,162 Software 313,694 195,288 118,406 Total $ 2,380,869 $ 1,957,499 $ 423,370 NOTE 5. LIABILITIES NOT COVERED BY BUDGETARY RESOURCES The liabilities for the CSB as of September 30, 2018 and 2017, include liabilities not covered by budgetary resources. Congressional action is needed before budgetary resources can be provided. Although future appropriations to fund these liabilities are likely and anticipated, it is not certain that appropriations will be enacted to fund these liabilities. 2018 2017 1 Intragovernmental - FECA $ 1,020 $ 1,020 Intragovernmental - Unemployment Insurance 10,527 - Unfunded Leave 392,509 496,266 Actuarial FECA - 4,146 Total Liabilities Not Covered by Budgetary Resources ~$~ 404,056 $ 501,432 Total Liabilities Covered by Budgetary Resources 611,371 771,612 Total Liabilities T" 1,015,427 $ 1,273,044 FECA liabilities represent the unfunded liability for actual workers compensation claims paid on the CSB's behalf and payable to the DOL. The CSB also records an actuarial liability for future workers compensation claims based on the liability to benefits paid (LBP) ratio provided by DOL and multiplied by the average of benefits paid over three years. 10 ------- Unfunded leave represents a liability for earned leave and is reduced when leave is taken. The balance in the accrued annual leave account is reviewed quarterly and adjusted as needed to accurately reflect the liability at current pay rates and leave balances. Accrued annual leave is paid from future funding sources and, accordingly, is reflected as a liability not covered by budgetary resources. Sick and other leave is expensed as taken. NOTE 6. OTHER LIABILITIES Other liabilities account balances as of September 30, 2018 were as follows: Current Non Current Total Intragovernmental FECA Liability Unemployment Insurance Liability Payroll Taxes Payable $ 1,020 $ 10,527 46,202 $ 1,020 10,527 46,202 Total Intragpvernmental Other Liabilities $ 57,749 $ $ 57,749| With the Public Payroll Taxes Payable Accrued Funded Payroll and Leave Unfunded Leave $ 12,396 $ 169,684 392,509 $ 12,396 169,684 392,509 T otal Public Other Liabilities $ 574,589 $ $ 574,589| Other liabilities account balances as of September 30, 2017 were as follows: Current Non Current Total Intragovernmental FECA Liability Payroll Taxes Payable $ 1,020 $ 55,679 $ 1,020 55,679 Total Intragpvernmental Other Liabilities $ 56,699 $ $ 56,699| With the Public Payroll Taxes Payable Accrued Funded Payroll and Leave Unfunded Leave $ 23,075 $ 230,691 496,266 $ 23,075 230,691 496,266 T otal Public Other Liabilities $ 750,032 $ $ 750,032| NOTE 7. LEASES Operating Leases The CSB occupies offices in Washington, DC and Denver, CO under lease agreements, which are both accounted for as operating leases. 11 ------- The Washington DC lease agreement has a ten-year term commencing on October 1, 2015 and ending on September 30, 2025. The total operating lease expense for the years ended September 30, 2018 and 2017 were $711,478 and $656,868, respectively. In Fiscal Year 2018, there was an additional Real Estate Tax payment made in the amount of $17,500 related to the 2017 assessment. According to Section 1.03 of this agreement, beginning in the 4th year of the lease and continuing through the 10th year of the lease, the first two (2) months of rent in each year (totaling 14 months of free rent) shall be entirely abated. Below is a schedule of future payments for the term of the lease. Washington, DC Fiscal Year 2019 2020 2021 2022 2023 Thereafter Office Space 610,862 626,837 644,000 662,446 682,279 1,430,176 Total Future Payments 4,656,600 The lease agreement for office space in Denver, CO is accounted for as an operating lease. The lease agreement is for a period of 60 months commencing on or about December 1, 2014. The total operating lease expense for the years ended September 30, 2018 and 2017 were $95,912 and $95,433, respectively. Lease payments are increased annually based on the adjustments for operating cost. The CSB may relinquish space upon four (4) months" notice. Thus, at any future time, the CSB's financial obligation can be reduced to four (4) months of rent, plus the unamortized balance of any tenant improvements financed through Public Buildings Service (PBS) plus any rent concessions not yet earned. Below is a schedule of future payments for the Denver lease. Denver, CO (Fiscal Year Office Space 2019 $ 98,742 2020 (2 months) 16,511 Total Future Payments $ 115,253 NOTE 8. BUDGETARY RESOURCE COMPARISONS TO THE BUDGET OF THE UNITED STATES GOVERNMENT The President's Budget that will include fiscal year 2018 actual budgetary execution information has not yet been published. The President's Budget is scheduled for publication in February 2019 and can be found at the OMB Web site: htti>: www.wliiteliottse.gov omh . The 2019 Budget of the United States Government, with the "Actual" column completed for 2017, has been reconciled to the Statement of Budgetary Resources and there were no material differences. 12 ------- For the Fiscal Year Ended September 30, 2017 New Obligations Distributed Budgetary and Upward Offsetting Net FY2017 Resources Adjustments Receipts Outlays Statement of Budgetary Resources $13,000,000 $ 11,000,000 $ $11,000,000 Expired Unobligated Balance Not Available ($1,000,000) Budget of the U.S. Government $12,000,000 $11,000,000 $ $11,000,000 NOTE 9. APPORTIONMENT CATEGORIES OF NEW OBLIGATIONS AND UPWARD ADJUSTMENTS Obligations incurred and reported in the Statement of Budgetary Resources in 2018 and 2017 consisted of the following: 2018 2017 1 Direct Obligations, Category B $ 10,940,896 $ 10,976,069 Total New Obligations and Upware Adjustments $ 10,940,896 $ 10,976,0691 Category B apportionments typically distribute budgetary resources by activities, projects, objects or a combination of these categories. NOTE 10. UNDELIVERED ORDERS AT THE END OF THE PERIOD As of September 30, 2018, budgetary resources obligated for undelivered orders were as follows: Federal Non Federal Total Unpaid Undelivered Orders $ 19,008 $ 1,880,615 $_ 1,899,623 Total Undelivered Orders $ 19,008 $ 1,880,615 $ 1,899,623 As of September 30, 2017, budgetary resources obligated for undelivered orders were as follows: Federal Non Federal Total Unpaid Undelivered Orders $ 33,527 $ 1,485,967 $_ 1,519,494 Total Other Liabilities $ 33,527 $ 1,485,967 $_ 1,519,494 NOTE 11. CUSTODIAL ACTIVITY The CSB's custodial collection primarily consists of Freedom of Information Act requests. For 2017, they collected $3,188 in Freedom of Information Act request fees. While these collections are considered custodial, they are neither primary to the mission of the CSB nor material to the overall financial statements. The CSB's total custodial collections are $0 and $3,188 for the years ended September 30, 2018, and 2017, respectively. 13 ------- NOTE 12. RECONCILIATION OF NET COST OF OPERATIONS TO BUDGET The CSB has reconciled its budgetary obligations and non-budgetary resources available to its net cost of operations. 2018 2017 1 Resources Used to Finance Activities: Budgetary Resources Obligated New Obligations and Upward Adjustments $ 10,940,896 $ 10,976,069 Spending Authority From Offsetting Collections and Recoveries (166,887) (243,443) Net Obligations 10,774,009 10,732,626 Other Resources Imputed Financing From Costs Absorbed By Others 422,661 231,920 Total Resources Used to Finance Activities 11,196,670 10,964,546 Resources Used to Finance Items Not Part of the Net Cost of Operations (687,465) 4,409 Total Resources Used to Finance the Net Cost of Operations 10,509,205 10,968,955 Components of the Net Cost of Operations That Will Not Require or Generate Resources in the Current Period: 214,770 263,390 Net Cost of Operations $ 10,723,975 $ 11,232,345 | 14 ------- |