2019 SmartWay Multimodal Carrier Partner Tool: User Guide, U.S. Version 2.0.18 (Data Year 2018)


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# % Agency	U.S. Environmental Protection Agency^
2019 SmartWay
Multimodal Carrier Partner
Tool:
User Guide
U.S. Version 2.0.18 (Data Year 2018)
EPA-420-B-19-025 I May 2019 I SmartWay Transport Partnership I epa.gov/smartway

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* mAgency	U.S. Environmental Protection Agency^
2019 SmartWay
Multimodal Carrier Partner Tool:
User Guide
U.S. Version 2.0.18
(Data Year 2018)
Transportation and Climate Division
Office of Transportation and Air Quality
U.S. Environmental Protection Agency
EPA-420-B-19-025
May 2019

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Table of Contents
PRE-CHECKLIST - BEFORE GETTING STARTED	l
Is This The Right Tool For Me?	l
What Is The SmartWay Transport Partnership?	2
Why Do Multimodal. Carriers Join The SmartWay Transport Partnership?	2
How Do Multimodal. Carriers Join The SmartWay Transport Partnership?	3
How Do I Join If My Parent Company Has MuLtipLe Fleets?	3
What Data Do I Need To Gather To Complete The MuLtimodaL Carrier Tool?	4
What Software & Hardware is Required for Completing the MuLtimodaL Carrier Tool?	5
How do I set the Security Level When Opening SmartWay Tools?	6
What Is IncLuded In The SmartWay Carrier Partnership Agreement?	8
STEP l DATA COLLECTION REQUIREMENTS	10
Introductory Screens	10
Auto-Population	10
Data Requirements For Establishing Your Data CoLLection Year	10
Data Requirements For Section l: Specify Official Partner Name	10
Data Requirements For Section 2: Enter Contact Information	n
Data Requirements For Section 3: Define Your Component Fleets	12
Data Requirements for Section 4: Download Latest SmartWay Carrier Data File	17
Data Requirements for Section 5: Data Entry for Component Fleets	17
Data Requirements for Section 6: Define Your Composite Fleets	17
STEP 2 DATA ENTRY	18
Downloading The SmartWay MuLtimodaL Carrier Tool	18
How To Set Security Levels For The SmartWay Tools	18
Entering Partner Name	18
Entering Contact Information	18
Entering Component Fleet Characteristics	20
Downloading the Latest SmartWay Carrier Data File	23
Entering Component Fleet Activity Information	24
Entering Composite Fleet Data	24
Submitting Your Tool To EPA	26
STEP 3 ADDITIONAL SMARTWAY RESOURCES	28
APPENDIX A: CALCULATING COMPOSITE FLEET PERFORMANCE METRICS	A-l
APPENDIX B: WORKSHEETS FOR DATA COLLECTION	B-l
Worksheet #1: Company and Contact Information	B-l
Worksheet #2: Component Fleet Characterization	B-3
Worksheet #3A: Identify Composite Fleets and Composite Fleet DetaiLs	B-4
Worksheet #3B: ALLocate Component Fleets	B-5
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Pre-Checklist — Before Getting Started
WARNING:
"""Before beginning, use this chart to make sure you are choosing the right tool for your
operations!"""
IS THIS THE RIGHT TOOL FOR ME?
YES
NO
YES
NO
YES
NO
Use Truck Tool
Use Logistics Tool
Use Multimodal Tool
Contact SmartWay
for more information
You contract out more than 5% of
your freight (i.e., you are a 3PL
broker, freight forwarder or non-
asset based carrier.
You operate your own managed
fleet (owned or leased) with 5% or
less of your freight contracted
with outside companies.
You operate your own managed
fleet and: Move more than 5% of
your freight with a third party
provider, or move more than 10%
of your freight via rail, barge,
and/or air.
If none of the above statements is applicable, contact EPA SmartWay at 734-214-4647 for assistance.
SmartWay User Guide | Pre-Check List 1

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WHAT IS THE SMARTWAY TRANSPORT PARTNERSHIP?
Launched in 2003, the SmartWay Transport Partnership is a public/private collaboration between the EPA
and the freight industry to improve fuel efficiency, increase environmental performance, and encourage
supply chain sustainability.
Seven types of freight transport companies can join SmartWay.
V- Freight shippers
Logistics companies (including 3PLS/4PLS1)
^ Truck carriers
Rail carriers
Barge carriers
Multimodal carriers
Air carriers
Companiesjoin the SmartWay Transport Partnership by submitting a Partner Tool to SmartWay. The
SmartWay Tools (1) assess freight operations; (2) calculate fuel consumption and carbon footprints; and (3)
track fuel-efficiency and emission reductions. SmartWay Tools must be submitted each year for the
company to remain a Partner in good standing. Tools submitted and approved on time qualify partners to
use the SmartWay Logo.
SmartWay ranks Partners' efficiency and environmental performance and recognizes superior performance
through the SmartWay Excellence Awards.
WHY DO MULTIMODAL CARRIERS JOIN THE SMARTWAY TRANSPORT PARTNERSHIP?
The SmartWay Transport Partnership provides multimodal carriers with ways to reduce the environmental
impact of their freight operations and address costs. Designed with and for the freight sector, the SmartWay
Transport Partnership delivers solutions to marketplace needs and challenges. With access to the latest in
EPA-tested technologies and peer-provided success stories, carriers that join the SmartWay Transport
Partnership can gain a better understanding of their environmental footprint and assert their corporate
Additionally, SmartWay Partners are associated with an internationally recognized and respected brand that
symbolizes cleaner, more efficient transportation choices.
^PLsAiPLs Third party logistics/fourth-party logistics companies
leadership.
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HOW DO MULTIMODAL CARRIERS JOIN THE SMARTWAY TRANSPORT PARTNERSHIP?
Multimodal Carriers join SmartWay by submitting a SmartWay Multimodal Carrier Tool (hereafter known as
the "Multimodal Carrier Tool")
Multimodal Carriers that submit tools that are approved by EPA are known as "SmartWay Multimodal Carrier
Partners."
When a multimodal carrier submits a Multimodal Carrier Tool to EPA, they agree to the requirements
stipulated in the SmartWay Carrier Partnership Agreement—notably that they will measure and report the
emissions performance of their company annually and provide supporting documentation to EPA upon
request.
All SmartWay Multimodal Carrier Partners agree to complete and submit the SmartWay Multimodal Carrier
Tool to:
^ define company composition
characterize company activity
V- individually benchmark fleets
track annual changes in performance
Upon approval of a Multimodal Carrier Tool submission, multimodal carriers will be identified as
SmartWay Multimodal Carriers Partners on EPA's website on the SmartWay Partner List and in a database
used to identify companies that meet SmartWay's annual requirements. The carrier will also receive
information on how to access its current SmartWay Registration Document.
HOW DO I JOIN IF MY PARENT COMPANY HAS MULTIPLE FLEETS?
Companies that join the SmartWay Partnership should include all of their fleets and trucks in their
submission. If a company wishes to list multiple fleets in the Multimodal Carrier Tool, they should list these
fleets as their customers can hire them. Internal fleets invisible to a customer should not be listed separately.
Companies will be listed at the Company level in the SmartWay Partner list on the SmartWay website, and
each individually defined fleet will appear as a separate entity in the SmartWay Carrier Data file that
customers use to identify which fleets they do business with in the Shipper and/or Logistics Tools.
SmartWay highly recommends developing your list of fleets before beginning your data entry
process. Any fleet that a shipper or logistics company could hire directly should be listed as a
separate fleet in your Multimodal Carrier Tool submission. The best strategy is to ha ve a clear
idea of how to define your companies before filling out the Tool.
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WHAT DATA DO I NEED TO GATHER TO COMPLETE THE MULTIMODAL CARRIER TOOL?
To participate in SmartWay, multimodal carriers need to gather the following essential information to
complete the Multimodal Carrier Tool:
The official company name EXACTLY as you would like it presented on the EPA website and other
EPA communications
^ Company contact information
¦*> Contact details for your Working Contact (see page 5 for definition)
¦*> Contact details for an Executive, Sustainability, and/or Other Contact(s) (Executive cannot be the
same as the Working Contact) (see page 10 for definition)
V> Fleet details:
Types of equipment
Vehicle/vessel/aircraft use by type
Fuel types and amount used
Engine information, total ton-miles and total miles) plus:
Operation categories
Body Types
Business Unit Focus (e.g., logistics provider, freight forwarder, freight broker, or truck carrier) for
the Logistics Tool only
Composite fleet names and associated component fleets
Component fleet allocation percentages
SCAC, Motor Carrier Numbers (MCNs), DOT numbers, and/or National Safety Codes (NSCs, for
Canadian-registered trucks) for composite fleets
Split between US/Canada operations for composite fleets
SmartWay ID number (if this is not your first tool submission)
This data should be provided for all of your company's fleets. This data reflects the amount of freight carried
by each carrier, the distance that freight is carried, and the fuel consumed to carry the freight.
¦*> Data sources
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WHAT SOFTWARE & HARDWARE IS REQUIRED FOR COMPLETING THE MULTIMODAL
CARRIER TOOL?
The Multimodal Carrier Tool was designed in Microsoft Excel using forms and Visual Basic for Applications
(VBA) macros and code. Completing the Multimodal Carrier Tool requires the following software and system
requirements:
Supported Operating Systems
^ Microsoft Windows 7 or later
¦	Includes Windows 7, Windows 8 and 8.1, and Windows 10
¦	The Tool should also be compatible with Windows XP if all other requirements are met as well.
However, Windows XP has reached end of support at Microsoft and this may affect tool
performance.
System Requirements
IBM Pentium processor or newer
^ 2 GB Ram
100 MB disk space
¦*> Monitor display setting of 1,024 x 768 or larger
Software Requirements
¦*> Microsoft Excel 2010 or later
¦	Includes Excel 2010, Excel 2013, Excel 2016 and Excel in Office 365
¦	Must be the one-time purchase version of Microsoft Excel installed on a PC or the Office 365
subscription desktop version of the application; cannot run with Microsoft Excel online or
through OneDrive online
¦	The Tool should also be compatible with Excel 2007 if all other requirements are met as well.
However, Excel 2007 has reached end of support and Microsoft no longer provides technical
support, bug fixes, or security fixes. This may affect tool performance.
¦	Excel 2010 will also reach end of support by Microsoft on October 13, 2020.
Please check with the user guides for your computer, online support, or your company's IT department to
make sure your system is set up to use the Multimodal Carrier Tool.
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HOW DO I SET THE SECURITY LEVEL WHEN OPENING SMARTWAY TOOLS?
Since the Tool employs macros, Excel macros must be enabled to use the Tool. If necessary, follow the
directions on the first screen of the Tool to enable macros, follow directions provided on the Microsoft
Support website: https://support.office.com/en-us/article/Enable-or-disable-macros-in-Office-files-
!2l3cn6FD-Di40-4E74-B4fiE-i6FEDiA7EfiC6. or follow the directions below:
Macros must be enabled on your computer to use the Multimodal Carrier Tool.
The default macro security setting in Excel is "Disable all macros with notification."
¦*> When you open the tool, you may get a security alert that macros are present, and you need to
choose to enable the macros for this file to work. The steps below describe how to enable macros for
different versions of Excel, first if the message bar or security dialog appear, and alternatively in the
Trust Center if the message/dialog do not appear.
Enable macros when the Message Bar appears (Excel 2016, 2013, and 2010)
1. When you open the tool, the yellow message bar appears with a shield icon and the Enable
Content button.
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2. Excel 2007 Security Options dialog window:
Microsoft Office Security Options
Security Alert ¦ Macro
Macro
Macros have been disabled. Macros Height contain viruses or cither security hasards, Do
not enable the content unless you trust Uhe source of this Me.
Note; The content signature is valid, but you have not chosen to trust the
entity that published this content
frtore information
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Signature
Signed by: Microsoft Corporation
Certificate exptratrao: 11/24/2003
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O Help protect me from unknown content (recommended)
© Enable tfrs content
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Open the Trust Center
I «
Cancel
If the Message Bar or Security Options dialog does not appear, change macro settings in the Trust Center
Change macro settings in the Trust Center (Excel 2016, 2013, 2010, 2007)
/~a
1. Click the File tab (Excel 2016, 2013, 2010) or the Microsoft Office Button (Excel 2007)
2. Click Options (Excel 2016, 2013, 2010) or Excel Options (Excel 2007)
3. Click Trust Center, and then click Trust Center Settings.
4. In the Trust Center, click Macro Settings.
5. Click the option "Disable all macros with notification."
6. Click OK.
7. Close out of the Excel file and then re-open it.
8. Follow the previous instructions to Enable macros when the Message Bar or Security Options dialog
appears
SmartWay User Guide | Pre-Check List 7
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U.S. Environmental Protection Agency
Partnership Agreement for Carriers
With this agreement, your company joins EPA's SmartWay Transport Partnership and commits to:
1. Measure and report to EPA on an annual basis the environmental performance of your fleet(s) using
EPA's SmartWay Multimodal Tool. (Existing fleets must report the 12 months of data for the prior year
ending December 31. Newly formed companies require a minimum of 3 months of operational data.)
2. Have performance results and tool submittal status posted on the EPA SmartWay website/database.
3. Agree to submit supporting documentation to EPA for any data used to complete this Tool and agree to
EPA audit of this data upon request by EPA.
In return, EPA commits to:
1. Promote company participation in the Partnership by posting Partner names on the EPA SmartWay
Website and in related educational, promotional, and media materials. EPA will obtain express written
consent from the Partner before using the Partner's name other than in the context of increasing public
awareness of its participation as described here.
2. Provide companies with industry-wide performance benchmark data as this data becomes available to
EPA.
3. Assist Partners in achieving emission and fuel usage reduction goals (subject to Federal Government
Appropriations).
4. Treat individual corporate data as sensitive business information.
General Terms
1. If the Partner or EPA defaults upon this agreement at any point, the agreement shall be considered null
and void.
2. Either party can terminate the agreement at any time without prior notification or penalties or any
further obligation.
3. EPA agrees not to comment publicly regarding the withdrawal of specific partners.
4. EPA reserves the right to suspend or revoke Partner status for any Partner that fails to accomplish the
specific actions to which it committed in the SmartWay Transport Partnership Agreement and
subsequent annual Agreements.
5. The Partner agrees that it will not claim or imply that its participation in the SmartWay Transport
Partnership constitutes EPA approval or endorsement of anything other than the Partner's commitment
to the program. The Partner will not make statements or imply that EPA endorses the purchase or sale
of the Partner's products and services or the views of the organization.
6. Submittal of this SmartWay Multimodal Tool annually constitutes agreement to all terms in this
Partnership Agreement. No separate agreement need be submitted.
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Step 1
Data Collection Requirements
This section will identify data needed to complete the sections of the Multimodal Carrier Tool.
INTRODUCTORY SCREENS
Upon opening the 2018 Tool, you will see a Welcome screen. On this screen current partners may input their
SmartWay ID number, and new partners will indicate how they heard about the SmartWay program. The
Welcome screen is followed by five screens which orient you to the Tool. The Assistance for New Users
screen appears first, and allows users to view an orientation video. Additional screens may be accessed from
this screen, including Tool selection guidance, data collection needs, Tool help and navigation, and the
SmartWay Partner Tool Schedule for 2019. These are general information screens and may be skipped if you
are already familiar with the Tool. However, upon proceeding you MUST select the box at the bottom of the
Partnership Agreement screen, indicating that you agree to the terms of the Partnership Agreement.
AUTO-POPULATION
As you progress through the Tool, you will see an Auto-Population screen. This screen allows partners and
applicants to input their SmartWay ID (if not already entered on the Welcome screen), and automatically
load the information for the initial steps of the Tool (Partner Name, Contact Information, and for established
Partners, Truck and Logistics Fleet Information), based on the prior year's submittal or, for applicants,
information entered through the online SmartWay Carrier Application.2 The Auto-Population option can save
time and ensure naming consistency for your contacts and fleet(s) from year to year. A popup screen will
appear displaying all the contact and fleet data uploaded for your review before proceeding. Corrections and
revisions may be made on the HOME screen if needed. If you do not have a SmartWay ID, or prefer to enter
this data manually, you may skip this step.
DATA REQUIREMENTS FOR ESTABLISHING YOUR DATA COLLECTION YEAR
Before beginning your data collection, identify the last calendar year for which you have full annual (12
months) data. This means that you have data from January of the calendar year through December of the
same year. If you have not been in operation for a full year, you must collect a minimum of three months'
data for input into the SmartWay Tool. In your next update year, you will be expected to submit a full year's
data.
DATA REQUIREMENTS FOR SECTION 1: SPECIFY OFFICIAL PARTNER NAME
Your Partner Name is the official name that your customers would recognize for your company—in other
words, the name someone hiring you would look for.
2
You may access the SmartWay carrier application at
https://app4.era.com/smartwavonramp/onramp/index.cfm7CFI D-708l06&CFTOKEN-Mc:nf0^6f8.db':i2c-Cll72202-F7AC-0QlB- 01QQ82BF6AEiA^ED.
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You must specify your company's official Partner Name under Section l of the Home screen, exactly as you
want it to appear on the SmartWay website.
For example, you may enter:
ABC Company
¦*\- ABC Company, Inc.
Your company will be listed exactly as you've entered in Section 1. Therefore, it is important to pay special
attention to proper capitalization, abbreviations, annotations, and punctuation.
If you selected the auto-populate option please review the Partner Name as it appears on the screen, revising it
as necessary.
DATA REQUIREMENTS FOR SECTION 2: ENTER CONTACT INFORMATION
The SmartWay Tool asks for:
V- General company information such as location, web address, phone number, etc.
A Working Contact3 for any questions about your company's participation and Tool submissions
An Executive Contact4 for participation in awards and recognition events
A SustainabiLity Contact (optional)5 for information on company sustainability programs and
outreach
Additional contacts (optional): Additional contacts may include anyone who is not the Working,
Executive, or Sustainability contact but may be involved with SmartWay (e.g., press/media contact,
fleet manager, etc.).
Note you MUST have at least two contacts listed in the Contact Information section of the Tool, and the
Working and Executive Contacts must be different, in order to proceed. SmartWay recommends developing
an internal succession plan to make sure that your Multimodal Carrier Tool submission schedule is
maintained, in the event that a Working Contact is reassigned, or leaves the company for any reason.
3 The Working Contact is the individual designated by the Executive Contact to directly interface with SmartWay regarding specific tasks involved in the
timely submission of the Tool. The Working Contact is responsible for coordinating the assembly of information to complete/update company data;
completing and updating the Tool itself; maintaining direct communication with SmartWay; and keeping interested parties within the company apprised of
relevant developments with SmartWay.) NOTE: To ensure that emails from SmartWay/EPA are not blocked, new Working contacts may need to add
SmartWay/EPA to their preferred List of trusted sources.)
4 The Executive Contact is the company executive who is responsible for agreeing to the requirements in the SmartWay Partnership Agreement, overseeing
the Working Contact (as appropriate), and ensuring the timely submission of the Tool to SmartWay. The Executive Contact also represents the company at
awards/recognition events. This person should be a Vice President or higher-level representative for the company.
sThe SustainabiLity Contact may be the same as the Working or Executive Contact, but not the same as any Other Contacts.
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If you selected the auto-populate option you still MUST review the Contact Information summary screen
that pops up upon completion of this step and revise any entries on the Home screen as needed.
DATA REQUIREMENTS FOR SECTION 3: DEFINE YOUR COMPONENT FLEETS
Understanding Component and Composite Fleets
Multimodal companies are somewhat more complicated to characterize than truck, rail, air, or barge-only
companies. Often, multimodal services are comprised of a wide range of truck, rail, barge, and/or dray
services that may be provided by the company or purchased from third party providers by the company. To
properly characterize the emission rates for multimodal companies, one must account for this wide variety of
operations and service levels.
Multimodal rail freight is defined as any freight transported by a multimodal carrier, which may
include intermodal containers as well as cargo configurations such as boxcars, tanker cars, etc.
To accomplish this SmartWay has developed the concept of "component" and "composite" fleets.
Composite fleets are entities that your customers can hire to move their freight. For example you may have
a Truckload Division and an Intermodal Division, whereas Component fleets are organized around your
internal management of the company.
In the Multimodal Carrier Tool you will be asked to input data for all your component fleets which will include
those you own and manage as well as any hired services you purchase. Once these component fleets have
been characterized you will be asked to build your composite fleets (the ones the public sees and can hire)
from your component fleets. This process will attribute the appropriate weighted emission factors to your
composite fleets and demonstrate to your customers the benefits of using your multimodal freight services.
Example: Company "J" has a Truckload Division, an Intermodal Division, and a Dray Division that the public
can hire. Internally the company has its own truckload fleet, it hires a 3PL, it hires rail services, it has its own
dray fleet, and it hires dray companies.
The Truckload Division's services are provided by its own truckload fleet and its hired 3PL fleet.
¦*> The Dray Division's services are provided by its own dray fleet and hired dray services
¦*> The Intermodal Division's services are provided for by its own truckload fleet, its own dray fleet, its
hired rail services, and its hired dray services.
Therefore, the partner defines the following component fleets:
¦ For its truckload fleet (using the Truck Mode selection)
¦ For its dray fleet (using the Truck Mode selection)
¦ For its 3PL fleet and hired dray operations (using the Logistics Mode selection)
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¦ For its rail operations (using the Rail Mode selection)
The partner will then assign the appropriate operations of these component fleets to define the composite
fleets that the public can hire:
Composite Fleet One: Truckload Division
60% of its truckload fleet, 70% of its 3PL fleet
Composite Fleet Two: IntermodaL Division
40% of its truckload fleet, 30% of its 3PL fleet, 100% of its hired rail, 80% of its hired dray fleet, and 40%
of its own dray fleet
Composite Fleet Three: Dray Division
20% of its hired dray fleet, 60% of its own dray fleet
Drayage operations should be included in the SmartWay Multimodal Carrier Tool if your
company controls drayage movements (e.g., receives payments directly to move the freight
using your own drayage trucks, or purchases drayage services directly from a third party).
Data Requirements for Component Truck and Logistics Fleets
There are four screens in the Truck Fleet Characterization section of the Tool. The first two screens are also
common to the Logistics Mode:
1. Identify Fleets
2. Fleet Details
3. Operation
4. Body Types
To characterize truck and logistics component fleets you will need to specify:
Fleet (Partner) Name: Each of your component fleet names will begin with the name of your
^ Fleet Identifier: Each fleet identifier will automatically be combined with the Fleet Name (Partner
^ 95% Control: Determine if your company controls over 95% of the operation of each fleet, weighted
by miles. "Control" means that you operate/route the fleet, regardless of ownership status. Control
company.
Name) field.
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includes dedicated fleets that you operate for other parties. If you contract out more than 5% of the
fleet's operation, the Logistics mode should be selected instead of Truck for that fleet.
The key question regarding definition of "control" is: Am I able to influence the fuel efficiency of the
trucks, and can I collect data on the trucks? SmartWay understands that control within the trucking
business exists along a continuum. On one hand, some fleets purchase their own trucks, spec,
maintain, and route the trucks, and have full operational control over the trucks, for example
controlling the speed the trucks are allowed to drive, when and where they can idle, etc. These fleets
have a high degree of control. On the other end of the continuum, some companies hire other parties
to move the freight, and other than assigning a load with a pickup/destination point, have no
interaction with the freight delivery, or ability to influence the fuel efficiency of the truck or the
collection of data on the truck.
If you can actively affect the fuel efficiency of the truck and collect the data necessary on that truck
to include in this Tool, you have control. SmartWay understands that there are many organizational/
operational permutations in the trucking industry and there may be "gray" areas that need further
clarification. If you still have questions, you may contact your assigned SmartWay Partner Account
Manager or the SmartWay help line at 734-214-4767.
Standard Carrier Alpha Codes (SCACs): The Standard Carrier Alpha Code is a unique 2-4 alphabetic
character code used by the transportation industry to identify transportation companies. SCACs are
assigned by the National Motor Freight Traffic Association, Inc., (NMFTA). If you cannot remember
your SCAC(s), please contact NMFTA before proceeding. You can find NMFTA contact information at
http://www.nmfta.org/Paaes/ContactUs.aspx.
Motor Carrier Number (MCN): The Motor Carrier Number is a 5-, 6-, or 7-digit number provided by
the Federal Motor Carrier Safety Administration.
Department of Transportation.(DOT) Numbers: The carrier identification number issued to all
carriers in the U.S. by the Federal Motor Carrier Safety Administration and can be up to 7 digits in
length.
National Safety Code (NSC) Numbers are carrier identification numbers issued to fleets with
Canadian registration.
Entering SCA Cs, MCNs, DOT, and NSC numbers are optional; however, if you have this
information you are encouraged to supply it to make sure SmartWay Shippers and
Logistics companies can identify you.
Fleet Type: Fleet Type is defined as the service type for your fleet. There are three options accepted
by the Tool—"For-Hire," "Private," and "Dedicated." If your company has only one fleet, your "Fleet
Type" selection will reflect your company's operations as a whole. If there are multiple fleets, each
will have its fleet type defined separately.
You will also need to indicate the percentage of operation on a mileage basis. Operational categories
include:
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TruckLoad (TL) - Truckload shipping is the movement of Large amounts of homogeneous cargo,
generally the amount necessary to fill an entire semi-trailer or intermodal container. A truckload
carrier is a trucking company that generally contracts an entire trailer-load to a single customer.
Less-than-truckLoad (LTL) - Less-than-truckload carriers collect freight from various shippers and
consolidate that freight onto enclosed trailers for linehaul to the delivering terminal or to a hub
terminal where the freight will be further sorted and consolidated for additional linehauls.
Drayage - Predominantly associated with port, or rail-head connections where freight is picked up
and moved to another transfer facility or transport mode terminal. Often these moves are short in
nature but can be longer depending on specific situations.
Package delivery (PD) - Covers operations characterized by residential or business package
delivery/pickup consisting primarily of single or small groups of packages. It does not include larger
scale pickup delivery operations that are more properly characterized as LTL operations. Common
examples of this type of operation are the brown UPS and white FedEx delivery vehicles.
Expedited - Time-sensitive freight shipments, with trucks typically on stand-by.
Estimate the percent of each operational category based on approximate mileage. This percentage
calculation does not need to be exact but should be reasonably reflective of your fleet.
Next you will need to provide the percentage by body type for each component fleet. Body Type categories
include:
¦*> Dry van/box van
Refrigerated (Reefer)
Flatbed
Tanker
Intermodal chassis containers (pooled and owned)
Heavy/Bulk hauler
Auto carriers
6 The utility category encompasses class 2b to 8b vehicles that do not carry typical commercial freight. Examples include garbage, recycle, service, work,
dump, Landscape, cement, bucket, boom, ambulance, armored, fire, farm, wrecker and other similar trucks.
Because these trucks do not carry traditional freight payload, the user should self-define their payloads so as to make the emissions per payload efficiency
useful to the user. SmartWay will not use the emissions per payload results for the utility category. Users may experience yellow or red warning labels on
the Activity screen due to the unique nature of utility "payload." In the case of red alerts, simply input text defining your special conditions in the required
text boxes that appear.
Moving
% Utility6
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Special hauler (e.g., Hopper, Livestock, and other specialized carriers)
The percentages specified can be approximate, based on vehicle populations.
Data Requirements for Business Unit Characterization Screen (Logistics Only)
For each Logistics business unit, you will need to specify the percent of total activity associated with the
different Business Unit Focus categories, listed below.
^ Logistics Provider: Logistics providers are non-asset based third parties that provide multiple,
bundled logistics services. They may be involved in material management, transportation
management, inbound and outbound freight, inventory management, 4PL activities, warehousing,
cross dock, kitting, packaging, and sub assembly processes.
Freight Forwarder: Freight forwarders are documentation specialists and consolidators of freight
such as LTL (less than truckload) and LCL (less than container load). Freight forwarders normally
provide pickup and delivery for domestic and international shipments and provide the property
transportation for a compensation or fee basis.
Freight Broker: A freight broker buys and sells transportation services and normally works on behalf
of a carrier or shipper.
Truck Carrier: Truck carriers operate their own managed fleet (owned or leased). These fleets can be
for-hire or private/dedicated. Refer to "Choosing the Right Tool for your Business Units" in Part I of
this guide to determine if you should complete the SmartWay Truck Tool for the Truck Carrier
portion of your operations.
Rail Freight Broker: Freight broker specializing in rail mode services.
Data Requirements for Other Components (Air, Barge, and Rail Modes)
The Air, Barge, and Rail component tools require similar information to identify and characterize individual
fleets. The Air component requests information on:
Fleet Type (dedicated freight, mixed operations, or passenger)
Service area (international, national, or regional)
¦*> Revenue category (large <$iB/yr; medium SiooM - $iB/yr; small $20M - $iooM/yr; and micro <
$20M/yr)
Number of aircraft
The Barge component requests:
¦*> Fleet Type (open water or river barge)
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Number of barges
% Number of tugs
^ Annual tons of cargo shipped by commodity type
The Rail component requests:
^ Class of the fleet (l, 2, or 3)
DATA REQUIREMENTS FOR SECTION 4: DOWNLOAD LATEST SMARTWAY CARRIER
DATA FILE
To ensure that the Multimodal Tool gives you the most current list of SmartWay carriers to select from, you
must select the "Download Latest SmartWay Carrier Data File" button on the Home screen. A new box will
appear next to the button indicating the "Date of Current Carrier File." You are now ready to select carriers
and enter activity data for each fleet.
You will not be able to input the required logistics fleet data in Step 5 without this file. You must have an
active Internet connection to perform this step.
DATA REQUIREMENTS FOR SECTION 5: DATA ENTRY FOR COMPONENT FLEETS
PLEASE REFER TO THE TRUCK, LOGISTICS, BARGE, RAIL, AND AIR TOOL USER GUIDES FOR
DETAILED INSTRUCTIONS REGARDING DATA REQUIREMENTS FOR YOUR COMPONENT FLEETS.
DATA REQUIREMENTS FOR SECTION 6: DEFINE YOUR COMPOSITE FLEETS
After identifying and characterizing your component fleets, you will provide information for EACH composite
fleet. Required information includes the name of each composite fleet. You must also allocate component
fleet activity based on the percentage of total miles and total ton-miles attributable to each composite fleet.
Total Miles refers to truckload miles for the Truck mode, railcar-miles for the Rail mode, barge-miles for the
Barge mode, and aircraft miles for the Air mode.
Please refer to Appendix A for a description of the procedure used to calculate the gram per mile
and gram per ton-mile performance metrics for composite fleets.
You will also need to specify the SCAC, MCN, DOT, and NSC values for each composite fleet, if available.
These values are not mandatory but will assist Shippers and Logistics Companies in identifying your fleets.
Finally, for each composite fleet, you must estimate the percentage of operations that occur in the United
States and Canada.
Please use the worksheets in Appendix B to help compile your information before entering your
data into the Multimodal Tool.
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Step 2
Data Entry
DOWNLOADING THE SMARTWAY MULTIMODAL CARRIER TOOL
To download the SmartWay Multimodal Tool, visit: https://www.epa.gov/smartwav/smartwav-multimodal-
carrier-tools-and-resources. Save the Tool in a folder on your hard drive; this folder should house copies of
your data and future updates.
HOW TO SET SECURITY LEVELS FOR THE SMARTWAY TOOLS
In some cases, Microsoft Excel will ask you to adjust your security settings before opening the Tool.
Instructions should appear on your screen if you need to change your security settings before running the
Tool. The instructions differ depending upon what version of Excel you use (Excel 2007, 2010, 2013, or 2016).
If you need additional assistance with your security settings, review the "How do I set the Security Level
When Opening SmartWay Tools?" section on page 6 above or contact your Partner Account Manager.
ENTERING PARTNER NAME
Under Step 1 on the Home screen:
1. Type your Partner Name EXACTLY as you would like it to appear on the SmartWay website and in
other EPA communications in the field as indicated.
2. Proceed to Section 2 to enter Contact Information.
ENTERING CONTACT INFORMATION
Under the Partner Information tab:
SmartWay: Contact Information

X
Partner Information
Working Contact
Executive Contact
Sustajnability Contact
Other Contacts
i
Note: Use the Tabs at the top of the window to navigate between the 5 information screens
Each field marked with an asterisk must be filled out. You will not be able to submit the Tool to
SmartWay without this information.
1. Enter the Company address, phone numbers, and website (optional).
2. Enter the Working Contact name and title.
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The Working Contact is the individual designated by the Executive Contact to directly interface with
SmartWay regarding specific tasks involved in the timely submission of the Tool. The Working
Contact is responsible for coordinating the assembly of information to complete/update fleet data;
completing and updating the Tool itself; maintaining direct communication with SmartWay; and
keeping interested parties within the company apprised of relevant developments with SmartWay.
To ensure that e-mails from SmartWay/EPA are not blocked, new contacts may need to add
SmartWay/EPA to their preferred list of trusted sources.
3. Enter the Executive Contact name and title.
The Executive Contact is the company executive who is responsible for agreeing to the
requirements in the SmartWay Partnership Annual Agreement, overseeing the Working Contact (as
appropriate), and ensuring the timely submission of the Tool to SmartWay. The Executive Contact
also represents the company at awards/recognition events. This person should be a Vice President
or higher level representative for the company.
4. Enter the SustainabiLity Contact name and title (optional).
The SustainabiLity Contact is the individual assigned responsibility for monitoring the company's
environmental performance. The SustainabiLity Contact may be the same as the Working or
Executive Contact (and specified by checking the "Same as" boxes in the SustainabiLity Contact
section) but cannot be the same as any Other Contact.
Under the Working Contact tab:
SmartWay: Contact Information

X
Partner Information
Working Contact
Executive Contact
Sustajnability Contact
Other Contacts

1. Enter the Working Contact information. If the Working Contact shares the same address as the
company, you may select the Use Partner Address button to auto-populate the address section of
this record. Enter the email address twice to confirm its accuracy.
Under the Executive Contact tab:
I SmartWay: Contact Information

X
Partner Information
Working Contact
Executive Contact
Sustajnability Contact
Other Contacts
_j
1. Enter the Executive Contact information, including the contact email address. The same buttons and
fields are available as described for the Working Contact tab.
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Under the SustainabiLity Contact tab:
I SmartWay: Contact Information

X
Partner Information
Working Contact
Executive Contact
Sustajnabifity Contact
Other Contacts
zn
l. If applicable, enter the Sustainability Contact information including the contact email address. The
same buttons and fields are available as described for the Working Contact tab.
Under the Other Contacts tab:
P*rt«T JnlwrniHoi Wuricing ContMt ExkiiItvc Cwit-idl
1. Enter Other Contacts (if applicable) by selecting the Add New Contact button.
2. Enter the first Other Contact then select the OK button when done.
Note: You must supply at least two unique contacts on the contact screen to ensure EPA has
access to at least two people for Tool submission follow-up.
Note: in some cases, companies with multiple fleets will gather information from different
sources within the company. You may find it useful to have this additional contact information
stored within the Tool.
You can add more contacts to the Other Contacts box by repeating this process. If you wish to edit an
existing contact's information, highlight the name you wish to edit and then select the Edit Selected Contact
button. You can remove an existing contact by highlighting the contact and then selecting Delete Selected
Contact
To make sure you have filled out all required contact information, select VALIDATE SCREEN at the bottom of
the screen on the Partner Information tab. If any information is missing or invalid, a dialogue box will appear
informing you what additional information is required.
Next select the HOME button to return to the Home screen and go to Step 3.
ENTERING COMPONENT FLEET CHARACTERISTICS
Identify Fleets Screen
1. On the Home screen select the pull-down menu for Define Your Component Fleets to display the
available component fleet modes. Options include truck, logistics, rail, barge, and air modes. A
commercial marine module will be added to the Tool in the future. Note that some terminology on
the Define Component Fleets screens are slightly inconsistent between the Truck Mode and the
Logistics Mode, however the two modes work and act the same. For example, "fleets" within the
Truck Mode are referred to as "Business Units" within the Logistics Mode.
2. Enter data for your first component fleet including:
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a. Fleet (Partner) Name: Each of your component fleet names will begin with the name of your
company. This fleet name will be whatever you enter in the Fleet Name (Partner Name) field on
the Identify Fleets screen. By default, this field is automatically populated with the first 50
characters of the Partner Name that was entered on the Home screen. Whatever you enter for
Fleet Name for the first fleet will automatically be used for any additional fleets you add.
Similarly, any edits you make to the Fleet Name for the first fleet will automatically be reflected
on each subsequent fleet. Note that this field is called Company Name for Logistics component
fleets.
b. Fleet Identifier: Please make sure to specify each fleet identifier name exactly as you want it
displayed on the SmartWay website, including proper capitalization, any abbreviations, and
punctuation. Remember that it will automatically be combined with the Fleet Name (Partner
Name) field.
NOTE: If you have only one fleet, you may leave the Fleet Identifier field blank, in which case your
fleet name will simply be your Partner Name. This field is called the Business Unit Identifier for
Logistics component fleets.
3. To enter another component fleet, select the Add Another Fleet button. To delete a component
fleet, select the box next to the row you wish to delete, and then select the Delete Checked Rows
button. Once you have confirmed or modified the Partner Name and specified the Fleet Identifiers,
the full Fleet Names will be displayed on the screen to the right of the screen.
4. Note the ADD COMMENTS button located at the bottom of the screen. This allows you to enter notes
about the collection process, your assumptions and methods, data, or other information. These
details could prove useful for your reviewer when you or someone else fills out the Tool next year. If
comments have been added for a particular screen, the ADD COMMENTS button will now read
VIEW/EDIT COMMENTS to indicate to your reviewer that there are comments to be read.
5. A HELP button is also available should you need assistance. You will also notice small gray icons with
question marks [?] displayed throughout the Tool. When clicked, these icons provide additional
information about specific items located on the screen.
6. Proceed by selecting the Fleet Details tab at the top of the screen, or select the NEXT button at the
bottom of the screen.
Fleet Details Screen
For each fleet specify the following:
1. 95% Control (mandatory): Select this box if your company controls over 95% of the operation of each
fleet, weighted by miles. If you contract out more than 5% of the fleet's operation, the Logistics mode
should be selected instead for that fleet. This box is not included in the Fleet Details screen for the
Logistics Mode selection.
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2. Standard Carrier Alpha Codes (SCACs - optional): If your fleet has a SCAC, please input that
information. If you have a single fleet that has multiple SCACs, enter all of the codes into the SCAC
field, and separate them with commas. It is not required to enter SCAC information for each
component fleet.
3. Motor Carrier Number (MCN - optional): If your fleet has a Motor Carrier Number, please input that
information. It is not required to enter MCN information for each component fleet.
4. Department of Transportation (DOT) Numbers (optional): If your fleet has a DOT Number, please
input that information. It is not required to enter DOT information for each component fleet.
5. National Safety Code (NSC) Numbers (optional): If your fleet has a NSC Number, please input that
information. It is not required to enter NSC information for each component fleet.
Note: Entering SCA Cs, MCNs, DOT, and NSC numbers are optional; however, if you have this
information you are encouraged to supply it to make sure Smart Way Shippers and
Logistics companies can identify you.
6. Fleet Type (mandatory): Specify the fleet type - "For-Hire," "Private," or "Dedicated."
Operation Screen
1. For each component fleet, fill out the Operation Category (%) information by indicating the
percentage of operation on a mileage basis. Enter the percent of each operational category based on
approximate mileage. This percentage calculation does not need to be exact but should be
reasonably reflective of your fleet.
Body Types Screen
1. Fill out the Body Type fields, indicating the percentage by body type for each component fleet. The
percentages specified can be approximate, based on vehicle populations. The percentages for each
fleet must sum to 100%.
2. Once you are sure your information is input correctly, select the CREATE FLEET(S) button near
bottom of the page.
3. If, at a point later in the data entry process, you realize that you need to add a new fleet or delete an
existing fleet, you can return to the Identify Fleets screen. To add a new fleet, follow all of the
instructions on the screen regarding defining your fleets, including selecting the CREATE FLEET(S)
button. When you select this button, the system will create blank data entry forms only for the new
fleet(s) you have added; the existing fleets will not be affected.
4. If you need to delete an existing fleet, simply select the box next to the fleet and then select the
Delete Checked Rows button. Note that, if you have already generated data entry forms for the fleet
you are deleting, the system will prompt you to confirm the deletion.
if you choose to delete a component fleet, and if you have allocated any of this fleet's
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activity to a composite multimodal fleet (defined under Step 6 on the HOME screen) then
you must re-allocate your composite fleet activity to reflect this change. Similarly, adding
a new component fleet may require modifying your composite fleet activity allocations
under Step 6.
5. As on the other screens there is a HOME button as well as an ADD COMMENTS button. Selecting
HOME will take you back to the Home screen. At this point you may define another component fleet
following the same process or proceed to Step 4 on the Home screen.
Business Unit Characterization Screen (Logistics Only)
1. For each Logistics business unit specify the percent of total activity associated with the different
Business Unit Focus categories.
Other Component Screens (Air, Barge, and Rail Modes)
The Air, Barge, and Rail component tools require similar information to identify and characterize individual
fleets. Provide the following information for Air component fleets using the drop-down menus:
^ Fleet Type
Service area
Revenue category
Number of aircraft (enter value)
Provide the following information for Barge component fleets:
Fleet Type
*\- Number of barges
Number of tugs
Annual tons of cargo shipped by commodity type
Provide the following information for Air component fleets:
Class of the fleet
DOWNLOADING THE LATEST SMARTWAY CARRIER DATA FILE
1. If you have any Logistics component fleets/business units, you will need to download the SmartWay
Carrier Data File. On the Home screen, select the Download Latest SmartWay Carrier Data File
button under Step 4 and allow the Tool to download the latest carrier data
(SmartWayCarrierData20i8.xlsx).
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2. Proceed to Step 5 to enter data for your fleets.
ENTERING COMPONENT FLEET ACTIVITY INFORMATION
On the Home screen, you will now see all the fleets you created listed in the window below item # 5: Select
Component Fleet for Data Entry
There will be a status message after each fleet, indicating whether or not the data entry for that fleet is
complete. The following information may appear beside a fleet name:
Not checked - Data has not been entered yet.
Incomplete - Some data is still missing and/or inconsistent.
Complete - All data requirements have been met and validation has occurred.
In addition to the status indicators above, you may also see one of two qualifiers: "Errors" or "Warnings."
Errors will prevent you from defining your composite fleet under Step 6, and must be addressed
before you can submit your Tool to EPA.
¦*> Warnings will still allow you to proceed and submit your data to EPA. However, it is strongly
recommended that you carefully review each warning message before sending your data to EPA so
that you can anticipate questions that may come from a Partner Account Manager as a result of your
data being outside the expected ranges. The method addressing errors and warnings is described for
subsequent input screens in the following sections.
To add data to a particular fleet file, highlight the fleet name and then double-click. You will then proceed to
the Tool Data Entry Screens.
PLEASE REFER TO THE TRUCK, LOGISTICS, BARGE, RAIL, AND AIR TOOL USER GUIDES FOR
DETAILED INSTRUCTIONS REGARDING DA TA ENTRY REQUIREMENTS FOR YOUR COMPONENT
FLEETS.
ENTERING COMPOSITE FLEET DATA
Once you have entered data for all of your component fleets, and resolved any error notifications, you may
proceed to Step 6, Define Your Composite Fleets. This step allows you to group your component fleets into
larger, composite fleets operating across one or more modes. Composite fleets are entities that your
customers can hire to move their freight. For example you may have a Truckload Division and an Intermodal
Division for hire.
The "Define Your Composite Fleet" section of the Tool has three subsections:
1. Identify Composite Fleets
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2. Allocate Component Fleets
3. Composite Fleet Details
Identify Composite Fleets
1. Enter the name of your composite fleets. Names include your Partner Name combined with your
Composite Fleet Identifier. Remember to enter your composite fleet names exactly as you want
them to be seen on the SmartWay website.
Note: Your company's name and your composite fleet(s) will be listed on the Smart Way
website to indicate your participation in the SmartWay Transport Partnership. Your shipper
and logistics customers can also use the SmartWay Online Database to search for your
company by the name you submit in the Tool, your SCAC, Motor Carrier Number, DOT
Number, and/or NSC. Therefore, it is critical that you identify your company and
composite fleet(s) in the Tool as you would have them appear on the SmartWay website
and within other SmartWay Tools.
2. Add more fleets by selecting the Add Another Composite Fleet button. To proceed to the next
screen, select the Allocate Component Fleets tab or select NEXT.
Allocate Component Fleets
1. Proceed to the Allocate Component Fleets screen to see a list all of the component fleets defined
under Step 3 (Define Your Component Fleets). Allocate component fleet activity based on the
percentage of total miles and total ton-miles attributable to each composite fleet. The total miles and
ton-miles listed for each component fleet is automatically calculated from Step 5 where you entered
the activity data for your component fleets.
The percentage allocations must sum to 100 for each component fleet. In addition, if you enter a
non-zero percentage for a particular total miles assignment, and zero percent for the corresponding
ton-mile assignment (or vice versa), the Tool will display an error and you will not be allowed to
proceed until reconciling the discrepancy.
2. Select the Show Allocations button located below the component fleet list to view a summary of
your composite fleet percentage allocations across all of your different component fleets, in order to
confirm the accuracy of your assignments.
3. Select the VALIDATE SCREEN button to validate the information entered on this screen. The ratio of
total allocated ton-miles to total miles is checked for each composite fleet. If any of these ratios
differ substantially from industry average payload standards, you will receive a warning message.
These warning messages are intended to flag possible data entry errors; however, these warning
messages will not prevent you from submitting your completed Multimodal Carrier Tool to EPA.7
7 Validation warnings are issued for low payloads if the average payload for a composite fleet is < 14.5 tons (based on the
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4. Select the Return to Entry Form button to Leave the spreadsheet and return to the allocation screen.
Composite Fleet Details
1. Proceed by entering the SCAC, MCN, DOT, and NSC values for each composite fleet, if available.
Separate multiple values by a comma if necessary. These values are not mandatory but will assist
Shippers and Logistics Companies in identifying your fleets.
2. For each composite fleet, enter the percentage of operations that occur in the United States and
Canada.
3. Once you have allocated all your component fleets across the composite fleets, select the HOME
button to return to the Home screen.
1. Select the Generate a (.xml) data file button to open a new screen.
2. Select the checkbox to indicate you understand the terms of the SmartWay Partnership Agreement
once again.
3. When ready, select NEXT to create a file with the following naming convention:
Multimodal_PartnerName_Year_Vo.xml8
where
PartnerName is your company's name as entered for Step 1 on the Home screen, and Year
indicates the year for which you are submitting your data.
4. Next specify the folder where you would like to save the .xml file, and a screen will appear.
5. Follow these instructions for submitting your .xml and .xls files to SmartWay. Note that the .xml file is
approximately 10 times smaller than the .xlsfile.
6. Upon selecting NEXT, a screen will appear that allows you to close the Multimodal Carrier Tool or
return to the Home screen.
out of range warning for Class 8b TL/Dry Vans - see Truck Tool Technical Documentation for details). Warnings are
issued at the high end if the average composite fleet payloads are > 60 tons. This value was chosen based on the
distribution of payloads reported by Multimodal Partners in 2012, with approximately two thirds of Partners having
payloads less than this cutoff.
8 If you create the XML file multiple times the file name will increment each time (e.g.,
MultimodaLABCompany_20i8_Vi.XML for the second iteration, etc.
SUBMITTING YOUR TOOL TO EPA
For example,
Multimodal _ABCompany_20i8_Vo.xml
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NOTE: DO NOT ZIP the .xls and .xml files. Send them to EPA as normal files attached in an e-mail.
EPA security will not allow zipped files through the EPA firewall.
NOTE: DO NOT CHANGE THE NAME OF THE XML OR XLS FILES.
Please visit https://www.epa.aov/smartway/smartway-multimodal-carrier-tools-and-resources for
additional resources, including printable data collection worksheets, for more in depth exploration of
each section of the Multimodal Carrier Tool.
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Additional SmartWay Resources
After completion of the above steps, review the available reports to ensure the accuracy of your data entry.
EPA strongly encourages you to explore the optional sections of the Tool available at the bottom of the
screen before completing your submission.
The View Summary Data Reports section gives you access to four composite fleet reports and several
component fleet reports to help you understand your data and use it to make better performance decisions.
The Year-to-Year Comparison Report allows you to compare the fleet characteristics, activity values, and
performance metrics from your current reporting year with your prior reporting year. This report is
particularly helpful in identifying any changes that may have occurred since your last reporting period,
determining trends in activity and performance, and performing general quality assurance of the inputs use
for your current Tool. You can access this report by selecting Review your Year-to-Year Performance at the
bottom of the Home screen.
The Feedback section in Step 7 allows you to provide EPA with general feedback regarding the SmartWay
program. This information is optional and is not required in order to submit your Multimodal Carrier Tool data
to EPA. Selecting the Give Us Feedback button on the Home screen will open this form.
Finally, you may select the Visit the SmartWay Partner Portal button which will open a web browser to the
login page of the EPA SmartWay Portal. The portal provides access to a range of useful documents and
functions including the partner registration document, the SmartWay Partner Logo, a sample press release,
an online version of the feedback survey, and Awards information if applicable.
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Appendix A: Calculating Composite Fleet
Performance Metrics
The Multimodal Carrier Tool calculates gram per mile and gram per ton-mile performance metrics for
composite fleets using the carrier-specific performance metrics associated with the component fleets. The
percentage distributions provided for miles and for ton-miles are used as weighting factors in developing
these composite values.
The following example illustrates how the composite metrics are calculated for C02 grams per mile.
1. Three Component Fleets are defined: Logistics 1, Truck 1, and Logistics 2
2. Three Composite Fleets are defined: Composite l, Composite 2, Composite 3
3. Component fleet activity is allocated across the composite fleets as summarized below:
Total Miles Allocation
Component Fleets
Total Miles
Composite 1
Composite 2
Composite 3
Total
Logistics 1
6,679.941
30%
50%
20%
100%
Truck 1
1,234.567
50%
50%
0%
100%
Logistics 2
1,000,000
35%
12%
53%
100%
Total
8,914,508

1. The mileage associated with each component/composite fleet combination is calculated by
multiplying the total miles in the table above by the associated fraction, with the results summarized
as follows:
Miles
Logistics 1
T ruck 1
Logistics 2
Total
Composite 1
2,003,982
617,284
350,000
2,971,266
Composite 2
3.339.971
617,284
120,000
4,077,254
Composite 3
1.335.988
0
530,000
1,865,988
Total
6,679,941
1,234,567
1,000,000
8,914,508
2. The corresponding composite-based mileage fractions are as follows:
Miles
Logistics 1
Truck 1
Logistics 2
Total
Composite 1
67%
21%
12%
100%
Composite 2
82%
15%
3%
100%
Composite 3
72%
0%
28%
100%
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3. The C02 grams per mile values calculated for each component fleet are as follows:
¦ Logistics 1: 2,261 g/mi
¦ Truck 1: 1,649 g/mi
¦ Logistics 2: 1,163 g/mi
4. Using the composite-based mileage distributions and component fleet grams per mile values, the
grams per mile value for Composite Fleet 1 is calculated as follows:
Gram per mile values for Composite Fleets 2 and 3 are calculated in a similar fashion, as are the
corresponding gram per ton-mile values. Values for NOx and PM are calculated in an identical fashion.
Note: Emission factors for all rail fleets within the Multimodal Carrier Tool are reported in grams per truck-
equivalent mile to facilitate compositing with truck fleets. Therefore, the grams per railcar-mile values for
Rail Carriers are converted to grams per truck-equivalent mile, using the fleet average rail car volume value
of 6,091 cubic feet and the average truck trailer volume of 3,180 cubic feet, resulting in the following modal
average gram per mile factors used for all rail fleets:
¦ C02 g/mi = 1,072
¦ NOx g/mi = 18.6
¦ PM 10 g/mi = 0.52
¦ PM2.5 g/mi = 0.50
Please see the Rail Tool Technical Documentation for details.
Composite 1 g/mi = (0.67 x 2,261 + 0.21 x 1,649 + 0.12 x 1,163) = 2,001 g/mi
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Appendix B: Worksheets For Data Collection
WORKSHEET #i: COMPANY AND CONTACT INFORMATION
#1. Enter your Contact Information:
GENERAL COMPANY CONTACT INFORMATION
Company Name

Headquarters
Mailing Address

City

State/Province

Zip Country
Main Phone
Number
Toll-free
Number

Cell
number
Web
Address
WORKING CONTACT INFORMATION
Working Contact Name

Working Contact
Mailing Address

City
State/Province

Zip Country
Working Contact Phone
Number

Email
Address

EXECUTIVE CONTACT INFORMATION
Executive Contact
Name

Executive Contact
Mailing Address

City
State/Province

Zip Country
Executive Contact
Phone Number

Email
Address

SmartWay User Guide | Appendix B B-1
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^\xSmartWay
U.S. Environmental Protection Agency +
SUSTAINABILITY CONTACT INFORMATION
Sustainability Contact
Name

Sustainability Contact
Mailing Address

City
State/Province

Zip Country
Sustainability Contact
Phone Number

Email
Address

OTHER CONTACT INFORMATION
Other Contact Name

Other Contact Mailing
Address

City
State/Province

Zip Country
Other Contact Phone
Number

Email
Address

Contact's role in program

SmartWay User Guide | Appendix B B-2
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^\xSmartWay
U.S. Environmental Protection Agency^
WORKSHEET #2: COMPONENT FLEET CHARACTERIZATION
Complete this worksheet for each component truck and/or logistics fleet you will be submitting in the
Multimodal Carrier Tool.9
#2: Define your Fleets
Partner Name
Fleet Identifier
95% Control* SCAC: MCN: DOT#:
NSC: FLEET TYPE:
Operation Percentages (must sum to 100):
Truckload LTL Drayage Package Delivery Expedited
Body Type Percentages (must sum to 100):
Dry Van Reefer Flatbed Tanker Chassis Heavy Bulk
Auto Carrier Moving Utility Special Hauler
If Special Hauler is selected, please describe type:
Business Focus Percentages (Logistics Only):
Logistics Provider Freight Forwarder Freight Broker Truck Carrier
Rail Freight Broker
* Applicable for Truck fleets, not Logistics fleets
9 Component Rail fleets only require Partner Name, Fleet Identifier and Rail Class (l, 2, or 3).
SmartWay User Guide | Appendix B B-3
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^SmartWay
U.S. Environmental Protection Agency *
WORKSHEET #3A: IDENTIFY COMPOSITE FLEETS AND COMPOSITE FLEET DETAILS
Complete the following for each composite fleet vou will be submitting in the Multimodal Carrier Tool.
#3A: Define Your Composite Fleets
Company Name
Component Fleet Identifier
SCAC:
Motor Carrier Number:
DOT Number:
NSC:
Percent U.S. Operations:
Percent Canadian Operation:
SmartWay User Guide | Appendix B B-4
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^\xSmartWay
U.S. Environmental Protection Agency^
WORKSHEET #3B: ALLOCATE COMPONENT FLEETS
Complete the following table for each component fleet you will be assigning to the composite fleets listed in
Worksheet 3A.
#3B: Allocate Your Component Fleets
List each composite fleet identified in Worksheet 3A. Add lines to the table below or copy the table multiple
times if necessary.
"% Miles" and "% Ton-Miles" columns must each sum to exactly 100% for each component fleet.

Composite Fleet Name
% Miles
%Ton Miles
1

SmartWay User Guide | Appendix B B-5
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^SmartWay
U.S. Environmental Protection Agency *
For more information:
U. S. Environmental Protection Agency
Office of Transportation and Air Quality
1200 Pennsylvania Ave. NW
Washington, DC 20460
(734) 214-4333
www.epa.aov/transportation-air-pollution-and-
climate-chanae
U. S. Environmental Protection Agency
National Vehicle and Fuel Emissions Laboratory
2565 Plymouth Rd.
Ann Arbor, Ml 48105
(734) 214-4200
www.epa.gov/aboutepa/about-national-
vehicle-and-fuel-emissions-laboratory-nvfel
EPA 420 B 19 025 | May 2019 | SmartWay Transport Partnership | epa.gov/smartway
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