Pre-incident All-hazards Waste Management Plan Guidelines: Four-step Waste Management Planning Process Introduction The U.S. Environmental Protection Agency recommends that communities have a pre-incident waste management plan (WMP)1 (may also be called a debris management plan) that addresses the management of waste generated by all hazards.2 The WMP should particularly address wide area homeland security incidents ranging from natural disasters and animal Pre-incident All-hazards Four-step WM Planning Process Plan/Do the following: Fonm placing team with federal, slate, local, tribal, and territorial waste management I WW) officials Assume worst case scenario Identify SŪy resources for the development of the pno'i rvcldent waste management plan (WMP) Determine regulatory issues/considerattons Review existing plans Assess WM mitigation measures Implement the following: Tailor the pre-incident WMP to incident-specific conditions Present the incident-specific WMP to the Unified Command Notify WM facilities of needs Exercise contract support where necessary implement the community oirtreach plan Track WM operations and report progress Step 1: Pre-planning Activities Step 2: Pre-incident WMP disease outbreaks to chemical spills and nuclear power plant accidents to terrorist attacks involving conventional, chemical, radiological, or biological agents. A WMP that addresses only natural disasters is inadequate for other threats communities may encounter This document describes the recommended pre-incident waste management (WM)3 planning process to assist communities in preparing for an incident's waste management needs, regardless of the hazard. Given the potentially large amounts and unusual types of waste that may be generated, communities with comprehensive and well-coordinated pre-incident WMPs are expected to recover more quickly and at less cost from homeland security incidents, enhancing these communities' resiliency. Due to the broad range of possible threats and potentially wide areas of impact, this planning should be community-based and integrated across appropriate agencies, community groups, and industries, as well as among federal, state, local, tribal, and territorial stakeholders. Waste management planning is not a one-time activity but rather an on-going process that continues even after a pre-incident WMP is created. step 4: Incident- specific WMP Step 3: WMP Review, Maintenance, Exercise, and Training Conduct the following: Develop the pre-incident WMP Use avaltaWe tools for assistance Coordinate with stakeholders Consult with WM facilities' owners and operators Establish acceptance criteria for reuse and recycling Perform tha following Meet with stakeholders to review and update the pre-incident; WMP regularly Schedule and perform WMP exercises Develop training plan Incorporate WM lessons learned,, after action reports, and improvements plans The WM planning process has been divided into four steps in order to make it more manageable. The WM planning process does not have to be completed at one time or by one person. The four steps in the waste management planning process are: 1) conducting pre-planning activities; 2) developing a comprehensive pre-incident WMP for all hazards; 3) keeping the WMP updated by regularly reviewing, maintaining, exercising, and training with it; and 4) implementing the WMP during an incident. For more information, please visit EPA's Managing Materials and Wastes for Homeland Security Incidents website at https://www.epa.gov/homeland-security-waste. 1 This document uses the term "waste" broadly to include both waste and debris, as well as non-waste materials. Waste, debris, and non- waste materials should be addressed in a pre-incident WMP. 2 All-hazards: 'These include accidents, technological events,, natural disasters, space weather, domestic and foreign-sponsored terrorist attacks, acts of war, weapons of mass destruction (WMD), and chemical, biological (including pandemic), radiological, nuclear, or explosive (CBRNE) events." (DHS, Federal Continuity Directive 1, January 17, 2017, p. N-l) (https://www.fema.gov/media- librarv/assets/documents/86284) 3 The term "waste management" includes staging, sampling, characterization, packaging, transportation, reuse, recycling, composting, treatment, and disposal activities, i EPA 530-F-19-006 ------- Step 1: Conduct Pre-planning Activities 1. Prioritize plan development Conduct a community-specific hazard assessment that looks at realistic worst-case scenarios and hazards, their likelihood, and the potential volumes and masses of wastes generated Consider whether you want a single plan that addresses all hazards (recommended)4 or separate, scenario-specific plans 2. Identify and engage with individuals and groups who should be involved in the planning process, as appropriate Consult individuals or groups who represent transportation, sanitation, emergency response, environmental health, public health, public works, zoning, agriculture, industry and business, among others. 3. Identify, review, and coordinate national, regional, state, local, tribal, territorial, and any organization-specific plans and mutual aid agreements Include plans of bordering jurisdictions, including bordering states, countries, and tribal lands, if applicable. 4. Enhance community resiliency by identifying opportunities for source reduction (e.g., updating building codes for resilient building design and construction), hazard mitigation (e.g., eliminating potential problematic wastes), and developing infrastructure for composting, recycling, and reuse of materials. 5. Determine legal and regulatory WM requirements, issues, and considerations 6. Review the Federal Emergency Management Agency's (FEMA's) eligibility requirements, specifically those pertaining to debris removal, for applicable situations, such as a federal emergency or major disaster declaration5 7. Identify unique, local circumstances and issues that may affect waste management during an incident (e.g., union concerns, geography, environmental justice concerns) Step 2: Develop a Comprehensive Pre-incident WMP 1. Use available tools to aid in plan development Appendix A provides a suggested outline for a scalable, adaptable pre-incident plan that includes recommended plan contents and identifies issues to consider while developing the plan. The specific contents and organization of a WMP are flexible. This document provides a general example to help emergency managers and planners get started.6 4 This document assumes a single, comprehensive WMP that covers all hazards will be developed; however, separate scenario-specific plans would address much of the same information but would be tailored to the specific scenario. 5 Emergency managers and planners may find more detailed information regarding pre-incident planning activities in EPA's Planning for Natural Disaster Debris document (https://www.epa.gov/homeland-securitv-waste/guidance-about-planning- natural-disaster-debris) and FEMA's Public Assistance Program and Policy Guide (https://www.fema.gov/media- librarv/assets/documents/111781). 6 For additional assistance in preparing a waste management plan, see "Appendix D: Debris Management Plan Job Aid" in FEMA's Public Assistance Program and Policy Guide (https://www.fema.gov/media-librarv/assets/documents/111781) 2 ------- 2. Consult the individuals identified in Step 1 when developing the plan 3. Consult haulers, owners and operators of waste management facilities, including reuse and recycling facilities, and other entities as they are identified while developing the plan For unique waste streams, specialized expertise may be needed for transport and other waste management activities. Make sure all entities receive a copy of the relevant portions of the plan when it is completed. 4. Identify options for reuse, recycling, and composting for different materials and wastes Consult with facilities and appropriate regulatory authorities about establishing acceptance criteria for these materials and wastes. Step 3: Keep the WMP Updated 1. Reach out to stakeholders across the whole community to review and update the pre-incident WMP regularly 2. Schedule waste management-related exercises and track the schedule, scenarios exercised, and stakeholders involved 3. Develop a training plan to address training needs for staff and equipment (e.g., National Incident Management System (NIMS), National Response Framework (NRF), technical, and health and safety trainings) 4. Incorporate any WM lessons learned, after action reports, and improvement plans into the pre- incident WMP Step 4: Implement the WMP During an Incident7 1. Identify the pre-incident WMP that best aligns with the specific incident, if applicable 2. Identify WM-related policy or implementation issues that require resolution 3. Create the incident-specific WMP based on the pre-incident WMP Include the incident's situational overview, generated waste types and quantities, locations of waste, an exit strategy, and health and safety requirements, and update other sections of the incident-specific plan with real-world numbers. 4. Present the incident-specific plan to the appropriate Incident Command staff (response to an incident, including WM decision-making, will occur within the Incident Command System8) 5. Notify WM facilities of anticipated needs and utilize contract support where necessary 6. Implement the WM-related community communications and outreach plan in line with the broader, overall incident communications plan 7. Identify waste sampling requirements and notify labs of anticipated analysis needs and FEMA's Independent Study Course, "IS-633: Debris Management Plan Development," which is available online through the Emergency Management Institute (https://training.fema.gov/is/courseoverview.aspx?code=IS-633). 7 For more information about the waste management decision-making process after an all-hazard incident occurs, see the All-hazards Waste Management Decision Diagram for Homeland Security Incidents, which can be found at https://www.epa.gov/homeland-securitv-waste. 8 https://www.fema.gov/incident-command-svstem-resources 3 ------- 8. Conduct WM oversight activities, such as site visits to, inspections of, and environmental monitoring at WM sites, as appropriate 9. Implement a comprehensive waste and material tracking and reporting system Example of Waste Tracking Template Tracking waste from its point of generation to its final disposition can be done using a simple spreadsheet. A B C D E F G H 1 Point of Generation ~ Date 0 Waste Type 0 WM Staging Area 0 Amount Cumulative Managed Amount ~ Managed t Units Waste Management * Facility - Comments 0 10. Ensure protection of human health and the environment at the incident site over the long-term through continued environmental monitoring, cleanup, inspections, and other activities, as necessary This document emphasizes the need for planning for waste management before an incident occurs. It is intended to encourage communities to begin planning now to help ensure their compliance with applicable waste management- related regulations during incidents. Please note that this document does not establish any requirements, create any right or benefit, provide any relief from applicable regulations, or create any flexibility that is not currently allowed by law. This document is not a regulation. It does not change or substitute for any legal requirement. This document is not a rule, is not legally enforceable, and does not confer legal rights or impose legal requirements upon any member of the public, states, or any other federal agency. The word "should" in this document does not connote a requirement, but rather indicates the EPA's recommendations or suggestions. Consult applicable federal, state, local, tribal, and territorial requirements. 4 ------- Appendix A: Suggested Pre-incident All-hazards Waste Management Plan Outline1 This outline describes the "table of contents" of a typical pre-incident WMP. The column on the left specifies the information to be included in a WMP, while the column on the right describes various issues that should be considered when developing each section of the plan to maximize its benefit during an actual incident. The column on the right also provides links to tools and resources that may aid in the development of the pre-incident WMP, as well as tips on adapting the pre-incident plan to an incident-specific plan after an actual incident occurs. The plan contents and list of considerations are not exhaustive and are not intended to be prescriptive. Instead, this outline is intended to be a starting point to aid in developing a pre-incident WMP. Information in one section may apply to other sections. The final organization and contents of a pre-incident WMP are entirely up to emergency managers and planners. Keep in mind that, when applicable, the National Response Framework2 will guide a response to an incident and, thus, should be considered when developing a plan. This outline assumes an all-hazards pre-incident WMP. Much of the information in a WMP is applicable to any scenario. However, scenario- and agent-specific information should also be developed to the extent possible and included in an all-hazards plan. This information may be incorporated as additional sub-headings within each section or as a series of appendices to the WMP. Recommended Plan Contents: Considerations: 1. Plan Overview This section should be updated as needed during an incident 1. Scope with the situational overview. Description of scenario, entity, and geographical area Scenarios may be based on site- and community-specific covered threats, hazards, and vulnerabilities.3 2. Planning assumptions 3. List of officials who should be Describe general terrain types, land use, and accessibility for notified in the case of an the areas that would most likely be impacted by the incident incident and contact and how these characteristics may affect waste management information activities. Also, identify critical infrastructure and areas that 4. Roles and responsibilities for may impact response priorities or present cleanup waste management activities challenges. Include specialized resources (e.g., subject matter experts Include relevant federal, state, local, tribal, and territorial for consultation, emergency (including neighboring countries, as appropriate) response teams) environmental/public health regulatory and legal 5. Regulatory requirements requirements that impact waste management and material List necessary permits as they reuse. Also, include the impact that a federal emergency or are obtained major disaster declaration might have on the 1 This outline incorporates the Debris Management Plan Job Aid from FEMA's Public Assistance Program and Policy Guide (April 2018) at https://www.fema.gov/media-librarv/assets/documents/111781. However, refer to this guide and the job aid to confirm that the waste management plan meets all of FEMA's requirements for public assistance funding. 2 https://www.fema.gov/media-librarv/assets/documents/117791. 3 See the Department of Homeland Security's Comprehensive Preparedness Guide 201: Threat and Hazard Identification and Risk Assessment and Stakeholder Preparedness Review Guide at https://www.fema.gov/media- librarv/assets/documents/165308. i ------- 6. Documentation of plan development process Include all internal departments and external entities 7. Record of plan approvals, reviews, and updates to include any changes made implementation of applicable laws. Keep in mind that state requirements may be more stringent than federal requirements and may include additional waste streams not covered under federal laws. Establish roles and responsibilities for all waste management activities, including who will monitor contractors and waste management sites. Materials and Waste Streams 1. List of anticipated waste streams 2. Description of each waste stream Include regulatory status (federal and state), associated hazards, if any, agent-specific (e.g., chemical, biological) information, fact sheets, if any, contact information for waste-specific subject matter experts, and packaging, labeling, handling, and transportation requirements, as well as identify decontamination and reuse, recycling, treatment, and disposal options appropriate to that waste stream This section should be updated as needed during an incident with the actual waste streams generated by the incident. Consider these and other potential waste streams: Ammunition and Explosives Animal Carcasses Aqueous Waste (e.g., water from decontamination activities) Asbestos-containing Material Ash Asphalt Biological-contaminated Waste Building Contents Chemically-contaminated Waste Commingled Debris Construction and Demolition Debris Cylinders and Tanks Electronics Waste Food Waste Hazardous Waste Household Hazardous Waste (HHW) Lead-based Paint Marine or Waterway Debris Metals Mixed Waste Municipal Solid Waste (MSW) Pharmaceuticals Polychlorinated Biphenyl (PCB)-containing Waste Radiological-contaminated Waste Regulated Medical Waste Scrap Tires Soils, Sediments, and Sandbags Solid Waste from Response Activities (e.g., personal protective equipment (PPE), waste from law enforcement activities) Treated Biological-contaminated Waste Treated Chemically-contaminated Waste Treated Radiological-contaminated Waste Treated Wood Used Oil and Oil-contaminated Waste ii ------- Vegetative Debris Vehicles and Vessels White Goods (i.e., household appliances) Consider all potential sources of waste, such as Superfund sites, industrial and agricultural facilities, and petroleum extraction and processing sites. III. Waste Quantities 1. Forecast quantity of each type of anticipated waste 2. Method for estimating actual waste quantities during/after an incident (e.g., GIS, windshield assessment, manned and unmanned aerial surveillance) This section should be updated as needed during an incident with waste estimates based on the specifics of the incident. Recommended Tools: Incident Waste Decision Support Tool (l-WASTE DST) (registration is required to use this tool) htto://www2.ergweb.com/bdrtool/login.asD FEMA's Hazards U.S.-Multi-Hazard (Hazus-MH) (for estimating potential losses from earthquakes, floods, and hurricanes) httD://www.fema.gov/hazus (ArcGIS software is required to use Hazus-MH) EPA's Waste Estimation Support Tool (WEST) (for estimating the type and amount of waste generated from cleanup after a radiological incident) https://cfpub.epa.gov/si/si public record report.cfm?dirEnt rvld=288802 IV. Waste Characterization Sampling and Analysis (for each waste stream) 1. Sampling Estimate number of samples, identify type of analysis neededfor each waste/material type, potential approaches to combine/composite samples, and address Health and Safety issues, such as appropriate PPE for sampling activities AND Identify any requirements for transporting the samples to laboratories for testing (e.g., U.S. Department of Transportation (DOT), Centers for Disease Control and Prevention, Department of Energy, U.S. Department of Agriculture) 2. Analysis Two different types of sampling may be needed to meet waste acceptance criteria at waste management facilities and to allay community concerns: 1) sampling to classify and determine compliance with federal, state, local, or tribal regulatory criteria, and 2) sampling to ensure that waste/materials have been effectively decontaminated. Environmental Justice and other community concerns may make it advisable to conduct testing even when it is not legally required or conduct additional sampling and analysis in order to ensure transparency. As this may be cost- prohibitive, an alternative may be managing all waste as hazardous waste under RCRA. The relative costs/benefits should be evaluated, such as available capacity at laboratories and waste management facilities. Lab selection considerations include capacity, capability, access, cost, time needed to produce results, and anticipated community concerns. Lab analysis is often a bottleneck in an incident response. Labs will be involved in sampling for characterization and clearance of the incident location; therefore, consider iii ------- Identify data quality sampling strategies in advance to limit the number of objectives, labs which can samples analyzed, if possible. conduct the analyses, as well as methodologies for the analyses, what items are needed for sampling (e.g., swabs, sample bottles), sampling methodologies (e.g., composite sampling procedures), and the required techniques 3. Quality assurance Identify methods to ensure the quality of the data, analysis, and results V. Waste Management This section should be updated as needed during an incident Strategies/Options (e.g., with sites that are used or may be used to manage 1. Procedures and approaches waste during the incident). By activity a. Minimization Relevant legal and regulatory requirements should be Actions to minimize waste considered, including whether waste management activities generation, toxicity, and may trigger compliance with environmental and historic physical size preservation laws, regulations, and Executive Orders. b. Collection Describe how compliance will be attained. Methods; health and safety requirements Required permits may include waste processing and c. Segregation recycling operations permits, temporary land-use permits, d. Decontamination land-use variances, traffic circulation strategies, air quality (equipment, people, permits, water quality permits, coastal commission land-use waste/materials) permits, HHW permits, fire department permits, and burn Health and safety permits. requirements e. Accumulation/Storage Reuse, recycling, and composting are generally preferred Site location selection options, where appropriate. Consider adding a list of criteria; documentation; possible materials that can be reused, recycled, or health and safety composted. Having advance information on the local and requirements regional markets, capacity, and local and regional recyclers f. Monitoring of Waste can be important. Management Activities 2. Pre-selected waste Consider the impact of potential decontamination management sites approaches on quantities and characteristics of waste and Site-specific information the impact of waste management constraints on potential a. Waste staging and storage decontamination approaches. (short-term and long- term) locations Define the priorities during both the response and recovery b. Equipment staging and phase operations, including for facilities that may be storage (short-term and impacted. long-term) locations c. Decontamination and Describe the coordination process with other entities treatment stations responsible for managing waste. iv ------- Consider difficulties and issues regarding removing waste from waterways and sensitive habitats (e.g., shorelines, wetlands, marshes) and their impacts on collection and removal activities. Describe the circumstances under which waste will be removed from private property. Identify the laws that allow government to intercede in private property matters, the process to obtain permissions to enter onto private property, and the process for recouping costs (such as insurance proceeds). Account for impacts from adverse weather, such as flooding and wind damage. Identify multiple sites/locations to choose from during an incident, if possible. However, designating specific sites/locations in advance of an incident may not be possible. In this case, develop guidelines that could be used to designate sites during an incident. Whether specifying sites/locations or developing guidelines, consider: Benefits of on-site vs. off-site management Potential impact of having to transport the waste Speed with which waste needs to be managed Facility requirements and capacity Permitting and land-use variance requirements Cost of various options Community/Environmental Justice concerns Site security Resources needed, including private sources of equipment FEMA's eligibility requirements Proximity to anticipated waste generation points Ease of access Ease of containment of wastes/materials Ownership of sites Need for buffers and setbacks Proximity to environmentally sensitive/protected areas (e.g., wetlands, floodplains, critical habitats, surface water, storm drains and sanitary sewer drains that may lead to waterways, drinking water wells, septic tanks with leach fields) Proximity to historically significant areas like historic districts and archeologically sensitive areas Environmental and human health concerns of specific waste streams v ------- VI. Waste Management Facilities 1. Anticipated types of waste management facilities needed Identify all facility types needed to manage anticipated waste streams and quantities 2. Specific facilities identified Provide detailed information on each potential site to aid in selection at time of the incident, including some or all of the following: facility name, type, contact information for site manager and support staff, location information (including latitude/longitude), permit status and compliance history, types of waste accepted, pre-negotiated contracts, if any, waste capacity, waste acceptance criteria, financial status, distance from anticipated waste generation points, costs, community concerns Ability to sort waste streams by category to facilitate recycling Ability to properly contain radioactive or other highly hazardous waste streams Consider the possible need for long-term groundwater, air, and other environmental monitoring at on-site burial sites and other waste management facilities or sites. Consider the nature of the waste or material being managed. In some cases, long-term storage may be required. Recommended Tools: Interim - Planning Guidance for the Handling of Solid Waste Contaminated with a Category A Infectious Substance https://www.phmsa.dot.gov/transporting-infectious- substances/interim-planning-guidance-handling-category- solid-waste Carcass Disposal Decision Tree https://www.aphis.usda.gov/aphis/ourfocus/emergencyresp onse/sa tools and training/ct aphis disposal tree This section should be updated as needed during an incident with facilities that are used or may be used to manage waste during the incident. Communicating with facilities before an incident occurs can help to determine the facilities' waste acceptance criteria, which may be more stringent than what is legally required (e.g., in order to help determine sampling and analysis needs, size requirements). Identify multiple waste management facilities to choose from in case an incident occurs. Waste from wide area incidents may exceed the capacity of local facilities, or facilities may refuse to accept the waste. Out-of-state facilities may be necessary, in which case state permission may be required and different regulations and requirements may apply. In the event that existing waste management facilities do not have the capacity or capability to manage all generated wastes, including those in other communities that are accessible by rail, barge, or truck, planners should consider storing waste long-term, reopening a closed facility, or constructing a new facility. Consider pre-identifying sites for potential new facilities or developing criteria for siting new facilities. vi ------- VII. Transportation 1. Logistical options 2. Routes (including maps) 3. Hauler information Provide detailed information on each potential hauler to aid in selection at time of the incident, including some or all of the following: hauler's name, type, contact information, wastes they are permitted to handle, community concerns, security and legal requirements, decontamination needs, insurance requirements, PPE requirements, any special documentation requirements, spill response plan, and pre- negotiated contracts, if applicable Proximity to transportation is an important consideration when selecting a waste management facility, as well as proximity to waste management sites (e.g., whether heavy equipment can access the site to load the large quantities of waste onto barges or railcars for transport to facilities). Recommended Tools: Report on the 2011 Workshop on Chemical-Biological- Radiological Disposal in Landfills https://cfpub.epa.gov/si/si public record report.cfm?dirEnt rvld=239188 Consult with transportation officials on alternate routes, damaged infrastructure, and other matters impacting transport of waste. Prior to transportation, hazardous material must be classified according to the risks it presents and packaged, marked, labeled, and described on a shipping paper, as required by the Pipeline and Hazardous Materials Safety Administration's (PHMSA) Hazardous Materials Regulations (HMR; 49 CFR parts 171-180). Guidance is available on PHMSA's website (https://www.phmsa.dot.gov) and through its Hazardous Materials Information Center (1-800- 467-4922). This phone number may also be reached by individuals who are deaf, hard of hearing, or have speech disabilities through the Federal Relay Service's teletype service at 800-877-8339. Consider all modes of transportation, including aircraft, vessel and rail, as well as possible differences in restrictions for interstate highways and local roads. Keep in mind packaging, labeling, permitting, security (e.g., for certain waste streams, escorts and computerized, real-time tracking systems may be required), and other transportation requirements (e.g., DOT, state). Consider that certain federal Customs cabotage regulations may prohibit the use of foreign carriers to move debris and waste between points in the U.S. Consider the impact of various waste treatment technologies on transportation requirements. Zoning restrictions may be an issue, particularly for large vehicles. State permission may be required, which may include obtaining a permit. Expedited permit procedures may be appropriate. vii ------- Highway weight restrictions may vary based on time of year. Consider including a pre-scripted outline or fact sheet of hauler responsibilities, including health and safety requirements. Drivers may be considered emergency workers and subject to applicable exposure limits. Drivers and personnel who prepare hazardous materials for transportation may be considered hazmat employees and be subject to training requirements. Recommended Tools: PHMSA's website https://www.phmsa.dot.gov/ The Emergency Response Guidebook (intended for use by first responders during the initial stages of a transportation incident involving hazardous materials) https://www.phmsa.dot.gov/hazmat/outreach-training/erg PHMSA Hazardous Materials Information Center 1-800-HMR-4922 (1-800-467-4922); 202-366-4488 (These phone numbers may also be reached by individuals who are deaf, hard of hearing, or have speech disabilities through the Federal Relay Service's teletype service at 800- 877-8339.) infocntr(5)dot.gov; https://www.phmsa.dot.gov/hazmat/standards- rulemaking/hmic Guidance on Transporting Infectious Substances https://www.phmsa.dot.gov/transporting-infectious- substances/transporting-infectious-substances-overview Guidance on Hazardous Materials Transportation Requirements https://www.phmsa.dot.gov/sites/phmsa.dot.gov/files/doc s/training/hazmat/69186/hazmat-transportation-reqmts- web-final.pdf viii ------- VIII. Waste and Material Tracking and Reporting System 1. General principles Databases or other tracking software to be used Waste tracking report templates Indicate information to be tracked 2. 3. Tracking the waste from cradle to grave helps increase transparency and aids in allaying community concerns. Keep in mind security concerns regarding sensitive information. Use of portable measurement and digital tracking devices should be considered. Haulers, states, and receiving facilities may use different surveying equipment and units of measurement, which should be adjusted as needed to maintain consistency. 2. 3. IX. Community Communications/Outreach Plan 1. Strategy Contact information for key stakeholder groups (e.g., community groups, media, government officials) Pre-scripted information for waste management activities involving the public (e.g., fact sheets, public service announcements (PSAs), frequently asked questions (FAQs)) 4. Information to aid in establishing a response website once an incident occurs and/or contribute to an incident response website created by the Incident Command or other entity (e.g., hosting information, format, potential contents) It is important to ensure that the community, including its residents, receive accurate and timely information about the parameters, rules, and guidelines for waste management activities. Past incidents show that communities express more concern with wastes from homeland security incidents than they do with wastes not tied to such incidents (perceived risk vs. actual risk). Community concerns have driven waste management decisions in the past. Community outreach may include detailing special training, required PPE, and safety information, especially during a chemical, biological, or radiological incident, for facility personnel, people who choose not to evacuate their homes and, thus, are living with contamination in their homes, and responders, including volunteers who are helping to clean up the waste. Develop outreach and training materials for stakeholders and the public in multiple languages, as applicable to the target populations. During an actual incident, public outreach takes place within the Incident Command System. Also consider the use of social media and the need for interpreters/translators. X. Health and Safety for Waste Management Activities (for emergency workers and the public) While a general health and safety plan for the incident will be developed, specific waste management activities may require additional guidance and should be addressed. Waste handling at all stages may require environmental monitoring and additional measures to detect and prevent releases to the environment, which may result in harmful exposures to workers or the public (e.g., exposure to fibers from friable asbestos, aerosolization of microbials). Include specific details on safety rules and procedures to protect workers and the public and specific measures for adherence to safety rules and procedures. IX ------- Ensure that the overall incident health and safety plan includes information related to waste management activities. XI. Resource Summary Gathered from all previous sections 1. Resource needs (e.g., equipment, staff, packaging materials, PPE) 2. Resource sources a. Mutual Aid Agreements b. Pre-negotiated contracts c. Specialized experts 3. Specialized technical assistance contacts 4. Contracting a. Emergency procurement procedures b. Contract oversight plan 5. Cost accounting/financial management 6. FEMA eligibility guidance Resources may be available in-house, from contracts, or through agreements. For any contracting need, possible contractors should be identified and prequalified. Identify the types of work that will be performed with contracted resources. Describe the process and procedure for acquiring competitively procured contracted services, provide specific contract requirements, and explain how contractor qualifications are established. Consider that the availability of resources may be impacted by the incident itself (e.g., contamination, physical damage), lack of access (e.g., road damage), adverse weather conditions, competing needs from other jurisdictions or responses, etc. Recommended Tools: FEMA's Public Assistance Program and Policy Guide https://www.fema.gov/media- librarv/assets/documents/111781 Disaster Response Registry https://sam.gov/SAM/pages/public/searchRecords/advance dDRSearch.jsf XII. Oversight Activities and Exit Strategy Describe the process for transitioning each waste management activity back to its pre-incident state, including the scale-down/close-out of each waste management response activity (e.g., waste collection and staging, air monitoring of staging areas) and each waste management oversight activity performed (e.g., site visits/inspections of waste management facilities and sites, sampling and analysis of waste streams), the transition of roles and responsibilities, and the frequency of each activity This section should be developed and added at the time of an incident. It is important to note that there may be some waste management activities that extend beyond the end of the response that should be addressed in the exit strategy (e.g., long-term monitoring). X ------- RECOMMENDED APPENDICES Job Aids for waste management staff positions List of training classes available for different waste management roles Pre-written waste management emergency ordinances, orders, directives, declarations, designations, permits, etc. Maps of waste management facilities and sites, transportation routes, critical waste management infrastructure, and key resources Links to health and safety information Protective Action Guides (https://www.epa.gov/radiation/protective-action-guides-pags) Glossary and list of acronyms xi ------- |