ODS REPORTING
Petitioning EPA to Import Used ODS
August 2019
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I. INTRODUCTION
This document provides information for reporting entities on how to petition the Environmental
Protection Agency (EPA) to import used ozone depleting substances (ODS), as required by 40 CFR Part
82. A general overview of the submission process is provided in Figure 1 below.
Figure 1: Overview of Petitioning Process
Log into your
CDXODS
Account
EPA Reviews
Petition
Create a
New
Petition
t
Save and Exit
Submit
Petition
Log into your CDX
ODS Account
Log into your
CDXODS
Account
A
EPA Reviews
Petition
Resubmit Petition
Review
Submission
Documents
and EPA
Documents
Withdraw
Petition
For information on creating a CDX account, see EPA's document on Registering with CDX. The
remainder of this document is organized as follows:
• Section II: Accessing your CDX ODS Account
• Section III: Creating A New Import Petition For Reuse
• Section IV: Creating A New Import Petition For Destruction
• Section V: Completing a New Import Petition
• Section VI: Viewing Submission Documents and EPA Documents
• Section VII: Resubmitting An Incomplete or Denied Petition
• Section VIII: Resubmitting An Accepted Petition
• Section IX: Withdrawing a Petition
Questions?
For questions about petitioning, contact Robert Burchard via odspetitionsffiepa.gov
For questions about CDX, contact the CDX Helpdesk at (888) 890-1995 or helpdeskffiepacdx.net.
/August 2019
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Accessing your CDX ODS Account
II. ACCESSING YOUR CDX ODS ACCOUNT
Step 1: Log into the Central Data Exchange (CDX)
Visit https://cdx.epa.gov/ and enter your User ID and Password.
Password
Log In Register with CDX
Forgot your Password?
Forgot your User ID?
Warning Notice and Privacy Policy
Contact Us
CDXc Central Data Exchange
Welcome
Welcome to the Environmental Protection Agency (EPA) Central Data Exchange (CDX) - the Agency's electronic reporting site. The
Central Data Exchange concept has been defined as a central point which supplements EPA reporting systems by performing new
and existing functions for receiving legally acceptable data in various formats, including consolidated and integrated data.
Step 2: Enter the ODS Application
From the 'MyCDX' tab, select the "Ozone Depleting Substances" link.
MyCDX
Inbox My Profile Submission History
Services
Oo Manage
Status ~ Program Service Name
~ Role
&
ODS: Ozone Depleting Substances ^Ozone Depleting Substances
CDX Service Availability
See the status for all program services
News arid Updates
No news/updates.
Add Program Service I Manage Your Program Services
August 2019
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Accessing your CDX ODS Account
Step 3: Select the Organization under which to Submit your Report
If you are registered under more than one organization in CDX, you will be asked to select under which
organization to submit your report. Use the dropdown menu to select the organization name. If you
are only registered under one organization, you will be automatically directed to the ODS home page.
Application Profile Settings
Organization Name fn
\
ODS Test Company I T
)
V-
Program Client ID
/
Submitter: N/A T
Program
ODS
< ~
The Importance of your Organization Name
The organization you register with and submit data under in CDX is used by the ODS Tracking
System to identify the reporting entity of each submission. CDX assigns each organization in its
database with a unique five to seven-digit ID. The use of a consistent Organization ID by all
individuals that submit reports on behalf of your company is required by EPA. Additionally, all users
registered under the same Organization ID have access to the same Submission History table in CDX.
More details on selecting and updating your Organization Name/ID can be found in EPA's document
on Registering with CDX.
August 2019
3
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Creating a New Import Petition for Reuse
III. CREATING A NEW IMPORT PETITION FOR REUSE
Step 1: Select "Import Petitions'
From the CDX ODS home page, select the "Import Petitions" tab of the Submission History table.
Submission History - TEST COMPANY (16889)
ODS Reports
Import Petitions
Create ODS Report
Show) 1D " entries Search:
Report ID A
Submission
Date
Report Type
Reporting
Year
Reporting
Quarter
Last Modified
By
Status
Actions
EXPT 1_2018_04521
3/27/2019
Class I Exporter
2018
Annual
Golla, Emily
Submitted
Review
Documents
Step 2: Select 'Create Import Petition'
From the CDX ODS home page, click the "Create Import Petition" button located above the Submission
History table.
Submission History - TEST COMPANY (16889)
ODS Reports Import Petitions
Show 10 ~ entries
Search:
Report ID
Submission Date
Petition Type
Expected Year of Import
Last Modified By
Status
Actions
RPET!_2019_04708
5/8/2019
Reuse
2023
Golla, Emily
Accepted
Action ¦»
August 2019
4
-------
Creating a New Import Petition for Reuse
Step 3: Select Import for Reuse
Select "Import for Reuse" from the pop-up menu.
Attention
Submission History - TEST COMPAh
Please select a petition type
ODS Reports Import Petitions
I Create Import Petition 1
I Import for Reuse I l^ort for Destruction Cancel
Show 10 ~ entries
Search:
Report ID Submission Date Petition type Expected Year of Import T Last Modified By Status Actions
Step 4: Create a Passphrase
Following the instructions, create a passphrase for your new submission and click "Save and Continue."
Create Passphrase
Please create a passphrase that is at least 8 characters in length and does not exceed 20 characters. To protect your account, your passphrase should contain a combination of letters and
numbers. The passphrase you create may include spaces but should not contain special characters (for example. +.?, and *). You can associate the same passphrase with multiple
submissions.
Your passphrase will be used as an encryption key to protect the contents of your data. Your data cannot be accessed without this passphrase. You are responsible for remembering your
passphrase and distributing it to only authorized Submitter(s).
Or. you can click "Cancel" to return to Home page.
New Passphrase
Confirm Passphrase ^
Save and Continue
Do Not Forget Your Passphrase!
For security reasons, the system administrator does not have access to your passphrase and cannot retrieve it or reset it to a new one. If you have forgotten
your passphrase. you must create a new submission.
August 2019
5
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Creating a New Import Petition for Reuse
What is a Passphrase?
The passphrase is used as an encryption key to protect the contents of your submission. Each time
you create a new submission, you will be asked to create a passphrase. In order to edit an 'in
progress' submission, resubmit a report, or view the contents of a previous submission (whether it
was last modified by you or another CDX user in your organization), you will be required to enter
the submission's passphrase. The same passphrase may be used for all submissions. To ensure all
users in your organization have access to all historic submissions, you may consider establishing a
single passphrase that is used by all CDX users in your organization for all ODS submissions.
REMEMBER YOUR PASSPHRASE: Please note that the system administrator does not have access to
your passphrase and cannot retrieve it or reset it. If you forget your passphrase you will not be able
to view or edit your submission in CDX.
Step 5: Enter Importer and Exporter Information
Enter the importer and exporter information for your new ODS petition on the "Importer and Exporter
Information" tab. You may select the 'Copy from CDX' link to populate select fields with your CDX profile
information. This information can then be edited further, if desired. If the ODS was owned by another
party after recovery, select 'Yes' in response to the question at the bottom of the page and add the
contact information of the organization(s). To enter information for more than one organization, select
the "+" at the end of the row. Once all information is entered, select "Continue."
mporter and Exporter Information
Step 2 Step 3
Facilities Equipment and Installation Information
Importer and Exporter Information
Step 4
Import Summary
Step 5
Optional Uploads
Please enter all required information below. Fields with red asterisk are required. The 'Company Name' has been pre-populated from your CDX profile and cannot be edited. Click the 'Copy From CDX' link to populate the fields with your
CDX profile information.
Importer Information
* Company Name TEST COMPANY
Importer Number
Contact First Name
Vessel Name
Contact Last Name
emily.golla@company.org
Expected Year of Import
Expected Month of Import
Intended Port Of Entry
0101 - Portland, Maine
Street Address 1
Street Address 2
Dist. of Columbia
/August 2019
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Creating a New Import Petition for Reuse
Please enter ail required information below
Exporter Information
* Company Name
* Email
* Street Address 1
- City
- Country
Exporter Company A
jdoe@exportera.com
1 River St
London
United Kingdom
Was this ODS owned by another party after recovery
Other Owners
Row • Company Name - Contact Name
1 Company B I John Lee
0
Phone * Email
|!ee@companyfa.cw
Contact Name
Street Address 2
• Address 1
10Q East Street
e M Action ¦
Step 6: Enter Facilities Information
Enter information for the source facilities from which you obtained the ODS material and select all
intended uses of the recovered material. If applicable, add contact information for Reclamation Facilities
and U.S. Purchasers by selecting 'Yes' in response to the questions at the bottom of the page and adding
the contact information of the facilities and/or purchasers. To enter information for more than one
facility/purchaser, select the "+" at the end of the appropriate row. Once all information is entered,
select "Continue."
Step 1
Importer and Exporter Information
Source Facilities
Step 3
Equipment and Installation Information
Step 4
Import Summary
Optional Uploads
Facilities
Add the source facilities from which you obtained the chemicals. Indicate Reclamation Facilities and U.S. Purchasers if applicable.
Row - Company Nan*
1 Company C
2 Company 0
Maya Richardson
TianZhu
2223332222
55555655555
- Email - Addi
mayanchardson@compa 100 3rd St
What is the intended use of the recovered material? (select all that apply)
Are there one or more U.S. Purchasers
Computer/Electronic Facilities x Military x
al Code Action
o
U.S. Purchasers
- Company N<
Company E
¦ Contact Nam
Robert Jackson
rjackson@compaoye 11 Maple St
nora@companyf.com 100 31st St
Washington
Dist of Columbia
Dist of Columbia
- Zip Code Action
20000
August 2019
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Creating a New Import Petition for Reuse
Was the material reclaimed in another country1? Yes "No
Are there one or more U.S. Reclamation facilities receiving the material for processing to sell as a refrigerant? Yes * No
Are there other U.S. Reclamation or recycling facilities receiving the material? Yes • No
Previous
Step 7: Enter Equipment Installation Information
Enter equipment installation information for each source facility identified under Step 2. To enter
information for more than one piece of equipment at a given facility, select the "+" at the end of the
row. For instance, if you are petitioning to import used halon, cylinder information should be provided.
Continue to Step 7a for additional instructions on entering cylinder information. Once all information is
entered, select "Continue."
Step 1 Step 2 Step 3 Step 4 Step 5
Importer and Exporter Information Facilities Import Summary Optional Uploads
Equipment and Installation Information
Row • Purpose of Original Installation ¦ Best Estimate of Original
Installation
• Equipment Name. Make, and Model
• Description of Previous Additional Information Regarding Previous Use
Use
• Chemical • Quantity of Chemical Recovered • Cylinders Action
M /^N
Add/Edit M + X m
Halon 1211 ~ ¦ ¦
1 Fire Supression » 1960 »
Fire Suppression 2000, K
Civil Aviation »
Company D
Row ¦ Purpose of Original Installation • Best Estimate of Original
Installation
• Equipment Name, Make, and Model
• Description of Previous Additional Information Regarding Previous Use
Use
• Chemical • Quantity of Chemical Recovered ¦ Cylinders Action
(kg)
1 Refrigeration/AC » 1970 »
Chiller Model 3.3
Computer/Elec »
N/A + X
CCL4 * 4
Previol
Continue
Step 7a: Enter Cylinder Information
For halon chemicals you should provide information on the cylinders that the material was sourced
from. Select the "Add/Edit" link under Cylinders and enter the information for each cylinder in the table.
To add rows, select the "+" at the end of the row. Alternatively, you may import this information into
the table using the Excel template provided. Refer to Step 7b for additional instructions on using the
Excel template. Once all cylinder information is entered, confirm the overall total is correct and select
"Save."
Equipment and Installation Information
Company C
Row - Purpose of Original Installation
- Best Estimate of c
Installation
Original * Equipment Name, Make, and Model
- Description of Previoi
is Additional Information Regarding Previc
>us Use - Chemical
- Quantity of Chemical Recovered
(kg)
I - Cylinders
Action
1 Fire Supression *
1960
~ Fire Suppression 2000, K
Civil Aviation
Halon 1211 '
^ Add/Edit
^+X
August 2019
8
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Creating a New Import Petition for Reuse
Add/Edit Cylinders
Company: Company C
Cylinders for: Halon 1211
Row - Make or Manufacturer Name of Cylindei
¦ Model or Size of Cylinder
- Total Halon Weight (kg)
Overall Total: 6.00
To import cylinder data into the table above, download the Excel template and populate the fields starting in row two.
Example data is included in the template for reference but should be deleted prior to uploading the file. All values must
Import Cylinders
Cylinder-2
To import cylinder data into the table above, download the Excel template and populate the fields starting in row two.
Example data is included in the template for reference but should be deleted prior to uploading the file. All values must
be rounded to the nearest hundredth. Save and upload the file by selecting the "Import Cylinder" button. Confirm the
accuracy of the overall total to ensure all data imported correctly prior to proceeding. Download Template.
Step 7b: Import Cylinder Information
Select "Download Template" to download the template for the cylinder data. Note that dummy data is
contained within the template for reference. Delete the dummy data and enter your cylinder
information. Save the file to your computer. Select "Import Cylinders" to select and import the file.
Confirm the overall total is correct and select "Save."
Add/Edit Cylinders
Company: Facility 1
Cylinders for Halon 1211
Row - Make or Manufacturer Name of Cylinder
¦ Model or Size of Cylinder
- Total Halon Weight (kg) Action
+ *
Overall Total: 0.00
Import Cylinders
To import cylinder data into the table above, download the Excel template and populate the fields starting in row two.
Example data is included in the template for reference but should be deleted prior to uploading the file. All values must
be rounded to the nearest hundredth. Save and upload the file by selecting the "ImMfi^JflflfBnWHBw^infirm the
accuracy of the overall total to ensure all data imported correctly prior to proceedBg. Download Template
August 2019
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Creating a New Import Petition for Reuse
0H B *5* C*' = Cylinder-CSV (6) - Excel
I HOME INSERT PAGE LAYOUT FORMULAS DATA REVIEW VIEW DEVELOPER
Paste
Clipboard ^
B13
Calibri
11
B / u - L
_ - <5>
Font
A A
-=- = ~
w
General
Bj§] Conditional Formatting ~
$ - % >
l§* Format as Table ~
= = ^ tEiE
~-.0 .00
.00 -».o
Pcell Styles r
Alignment
G
Number m
Styles
fi
A
B
C
D
1
Make or Manufacturer Name of Cylinder
Model or Size of Cylinder
Total Halon Weight (kg)
2
Makel
Modell
123
3
Make2
Model2
450.12
4
Make3
Model3
50.1
5
Make4
Model4
0.01
6
Make5
Model5
0.1
7
8
9
in 1
Add/Edit Cylinders
X
Company: Facility 1
Row - Make or Manufacturer Name of Cylinder
Cylinders for: Halon 1211
- Model or Size of Cylinder
- Total Halon Weight (kg)
Action
1
Makel
Modell
123
X
2
Make2
Model2
450.12
X
3
Make3
Models
50.1
X
!
4
Make4
ModeW
0.01
X
5
MakeS
Model5
+ X
0.1 ~
^^^ver^M^Tota^623^^^
C1
import cylinder data into the table above, download the Excel template and populate the fields starting in row two.
¦¦¦¦My Example data is included in the template for reference but should be deleted prior to uploading the file. All values must ~
^Dancel
Step 8: Complete the Import Summary
Review the information in the "Import Summary" tab for accuracy. If any information is incorrect
navigate to the previous tabs using either the navigation bar at the top or "Previous" button at the
bottom of the page and correct it. Add the corresponding export license amount for each chemical listed
and upload the supporting exporter license or application by selecting "Add Document." You may view
or remove documents by selecting the document image or "x" at the end of each row. Once the
information is confirmed, select "Continue."
August 2019
10
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Creating a New Import Petition for Reuse
Step 1
Importer and Exporter Information
Step 2
Facilities
Step 3
Equipment and Installation Information
Import Summary
Step 5
Optional Uploads
Import Summary
Review the information below for accuracy. The total quantity must be less than or equal to the export license amount.
Commodity Code
Total Quantity (kg)
Export License Amount (kg)
1 Halon 1211
2903.76.0050 - Bromochlorodifluoromethane (Halon
623.33 f 7Q0
1211) and dibromotetrafluoroethanes (Halon 2402)
2 CCL4
2903.14.0000 - Carbon tetrachloride
V
Please provide an Exporter license/application for license.
Row Document Name
Size (bytes)
Action
1 Export License 1.PNG
132 KB
( " J
2 Export License 2.jpg
100 KB
V J
. ¦
Step 9: Optional Uploads
Upload additional documents and resources, as needed, by selecting "Add Document." If the document
is not a photo or internal transfer document, select "Other" under Document Type and describe the
document type under 'Document Description.' You may view or remove documents by selecting the
document image or "x" at the end of each row. Once the information is confirmed, select "Submit."
Step 1
Importer and Exporter Information
Step 2
Facilities
Step 3
Equipment and Installation Information
Step 4
Import Summary
Optional Uploads
Optional Uploads
Upload one or more optional documents/resources. Please indicate the type of document/resource uploaded via the 'Document Description' field if you specify the document type as 'Other".
Row
Document Name
* Document Type
Document Description
j Action
1
Optional Resource.PNG
Photos
» Photos of Ha
Ion Cylinders
I K x
Step 10: Save Progress without Submitting (Optional)
At any time during the submission process, you have the option to save the submission and come back
to complete and submit the petition at a later date. If you wish to complete your submission at another
time, click the "Save and Exit" button at the bottom of the screen. However, if you "Save and Exit" the
form, remember your passphrase; the system administrator does not have access to your passphrase
and cannot retrieve it or reset it. If you forget your passphrase you will not be able to complete your
submission in CDX. Continue to Section V for instructions on how to complete your submission.
H Save and Exit Q F eview ~ Validate B Submit
August 2019
11
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Creating a New Import Petition for Destruction
IV. CREATING A NEW IMPORT PETITION FOR DESTRUCTION
Step 1: Select 'Import Petitions'
From the CDX ODS home page, select the "Import Petitions" tab of the Submission History table.
Submission History - TEST COMPANY (16889)
ODS Reports ^Import Petitions
Show 10 * entries
Search:
_. Submission
Report ID A „ _
Date
Report "Type
Reporting
Year
Reporting
Quarter
Last Modified
By
Status
Actions
EXPT 1_2018_04521 3/27/2019
Class I Exporter
2018
Annual
Golla, Emily
Submitted
Review
Documents
Step 2: Select 'Create Import Petition'
From the CDX ODS home page, click the "Create Import Petition" button located above the Submission
History table.
Submission History - TEST COMPANY (16889)
ODS Reports Import Petitions
Show 10 ~ entries
Search:
Report ID Submission Date Petition Type
Expected Year of Import ,
Last Modified By
Status
Actions
RPETI_2019_04708 5/8/2019 Reuse
2023
Golla, Emily
Accepted
Action -
August 2019
12
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Creating a New Import Petition for Destruction
Step 3: Select Import for Destruction
Select "Import for Destruction" from the pop-up menu.
Attention
Submission History - TEST COMPAh
Please select a petition type
ODS Reports Import Petitions
I Create Import Petition 1
Import for Reu^ Import for Destruction jCancel
Show 10 ~ entries
Search:
Report ID Submission Date Petition type Expected Year of Import T Last Modified By Status Actions
Step 4: Create a Passphrase
Following the instructions, create a passphrase for your new submission and click "Save and Continue."
Create Passphrase
Please create a passphrase that is at least 8 characters in length and does not exceed 20 characters. To protect your account, your passphrase should contain a combination of letters and
numbers. The passphrase you create may include spaces but should not contain special characters (for example. +.?, and *). You can associate the same passphrase with multiple
submissions.
Your passphrase will be used as an encryption key to protect the contents of your data. Your data cannot be accessed without this passphrase. You are responsible for remembering your
passphrase and distributing it to only authorized Submitter(s).
Or. you can click "Cancel" to return to Home page.
New Passphrase
Confirm Passphrase ^
Save and Continue
C incel
Do Not Forget Your Passphrase!
For security reasons, the system administrator does not have access to your passphrase and cannot retrieve it or reset it to a new one. If you have forgotten
your passphrase. you must create a new submission.
August 2019
13
-------
Creating a New Import Petition for Destruction
What is a Passphrase?
The passphrase is used as an encryption key to protect the contents of your submission. Each time
you create a new submission, you will be asked to create a passphrase. In order to edit an 'in
progress' submission, resubmit a report, or view the contents of a previous submission (whether it
was last modified by you or another CDX user in your organization), you will be required to enter
the submission's passphrase. The same passphrase may be used for all submissions. To ensure all
users in your organization have access to all historic submissions, you may consider establishing a
single passphrase that is used by all CDX users in your organization for all ODS submissions.
REMEMBER YOUR PASSPHRASE: Please note that the system administrator does not have access to
your passphrase and cannot retrieve it or reset it. If you forget your passphrase you will not be able
to view or edit your submission in CDX.
Step 5: Enter Importer and Exporter Information
Enter the importer and exporter information for your new ODS petition on the "Importer and Exporter
Information" tab. You may select the 'Copy from CDX' link to populate select fields with your CDX profile
information. This information can then be edited further, if desired. If the ODS was owned by another
party after recovery, select 'Yes' in response to the question at the bottom of the page and add the
contact information of the organization(s). To enter information for more than one organization, select
the "+" at the end of the row. Once all information is entered, select "Continue."
Importer and Exporter Information
Step 2 Step 3
Facilities Equipment and Installation Information
Importer and Exporter Information
Step 4
Import Summary
Step 5
Uploads
Please enter all required information below. Fields with red asterisk are required. The 'Company Name' has been pre-populated from your CDX profile and cannot be edited. Click the 'Copy From CDX' link to populate the fields with your
CDX profile information.
Importer Information
>
Copy From CDX J
SomJlnyName TEST COMPANY
Importer Number
Contact First Name
Vessel Name
Contact Last Name
emily.golla@company.com
Expected Year of Import
Expected Month of Import
Intended Port Of Entry
0104 - Jackman, Maine
Street Address 1
12601 FAIRLAKES CIRCLE
Street Address 2
United States
/August 2019
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Creating a New Import Petition for Destruction
Please enter ail required information below
Exporter Information
* Company Name
* Email
* Street Address 1
- City
- Country
Exporter Company A
jdoe@exportera.com
1 River St
London
United Kingdom
Was this ODS owned by another party after recoveryj
Other Owners
Row • Company Name - Contact Name
1 Company B I John Lee
0
Phone * Email
|!ee@companyfa.cw
Contact Name
Street Address 2
• Address 1
10Q East Street
e W Action ^
Step 6: Provide Facilities Information
The fields on this tab are intentionally disabled. Use the 'Uploads' tab to provide the requested
information consistent with the current petition process (see Step 9). Select "Continue" to proceed to
the next tab.
Step 1 Step 2 Step 3 Step 4
Importer and Exporter Information Equipment and Installation Information Import Summary
Facilities
Please use the 'Uploads' page to upload an attachment with the information requested below to the extent that it is available. Indicate Reclamation Facilities and U.S. Purchasers if applicable.
Source Facilities
Row ¦ Company Name - Contact Name • Phone ¦ Email - Address 1 Address 2 • City • Country Postal Code Action
+ X
What is the intended use of the recovered material? (select all that apply) I . .. I
Are there one or more U S Purchasers? Yes No
Was the material reclaimed in another country? Yes No
Are there one or more U S Reclamation facilities receiving the material for processing to sell as a refrigerant? Yes No
Are there other U.S. Reclamation or recycling facilities receiving the material? Yes No
Previous
Step 5
Uploads
August 2019
15
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Creating a New Import Petition for Destruction
Step 7: Enter Equipment Installation Information
Enter the chemicals arid quantities recovered for destruction. To enter information for more than one
chemical, select the "+" at the end of the row. The other fields on this page are intentionally disabled.
Use the 'Uploads' tab to provide the requested information, to the extent that it is available (see Step 9).
Select "Continue" to proceed to the next tab.
Step 1 Step 2 Step 3 Step 4
Importer and Exporter Information Facilities Import Summary
Equipment and Installation Information
Enter the chemical and quantity of chemical recovered in the table below. Use the 'Uploads' page to upload an attachment with the additional information requested to the extent that it is available.
Installation Information
Row Purpose of Original Installation Best Estimate of Original Installation Equipment Name. Make, and Model Description of Previous Use Additional Information Regarding Previous Use - Chemical - Quantity of Chemical Recovered * Cylinders Actior
(kg)
N/A X
1 » » * Halon1211 T 55.6
CCL4 ~ 86
CFC-13 *" 5.4
HCFC-124 * 74
©
Step 8: Complete the Import Summary
Review the information in the "Import Summary" tab for accuracy. If any information is incorrect
navigate to the previous tabs using either the navigation bar at the top or "Previous" button at the
bottom of the page and correct it. Add the corresponding export license amount for each chemical listed
and upload the supporting exporter license or application by selecting "Add Document." You may view
or remove documents by selecting the document image or "x" at the end of each row. Once the
information is confirmed, select "Continue."
Step 1 Step 2 Step 3 Step 4 Step 5
Importer and Exporter Information Facilities Equipment and Installation Information Uploads
Import Summary
Review the information below for accuracy. The total quantity must be less than or equal to the export license amount.
Chemical
HCFC-124
CFC-13
CCL4
Halon 1211
Commodity Code
2903.79.9030 - Monochlorotetrafluoroethane (HCFC-
124)
2903.77.0080 - Other CFCs
2903.14.0000 - Carbon tetrachloride
2903.76.0050 - Bromochlorodifluoromethane (Halon
1211) and dibromotetrafluoroethanes (Halon 2402)
Total Quantity (kg)
Export License Amount (kg)
¦ Please provide an Exporter license/application for lie
Document
Example
Size (bytes)
82 KB
©
August 2019
16
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Creating a New Import Petition for Destruction
Step 9: Uploads
To the extent that the information is available, upload documents and resources by selecting "Add
Document." If the document is not a photo or internal transfer document, select "Other" under
Document Type and describe the document type under 'Document Description.' You may view or
remove documents by selecting the document image or "x" at the end of each row. Once the
information is confirmed, select "Submit."
Step 1 Step 2 Step 3 Step 4 Step 5
Importer and Exporter Information Facilities Equipment and Installation Information Import Summary
Uploads
Upload one or more documents/resources. The documents must include the following information about the used ODS: (1) From what type of equipment was it removed? (2) Who removed it? (3) When was it removed? (4) How much was
removed? (5) What chemical was used to replace the ODS, or was new equipment installed, or was the equipment no longer needed? (6) If new equipment was installed, what type of equipment is it? Please indicate the type of
document/resource uploaded via the 'Document Description' field if you specify the document type as 'Other1.
Document Name
Optional Resource.PNG
Document type
Document Description
Action
Photos
Photos of Halon Cylinders
Step 10: Save Progress without Submitting (Optional)
At any time during the submission process, you have the option to save the submission and come back
to complete and submit the petition at a later date. If you wish to complete your submission at another
time, click the "Save and Exit" button at the bottom of the screen. However, if you "Save and Exit" the
form, remember your passphrase; the system administrator does not have access to your passphrase
and cannot retrieve it or reset it. If you forget your passphrase you will not be able to complete your
submission in CDX. Continue to Section V for instructions on how to complete your submission.
HSi
H Save and Exit H "eview ~ Validate Q Submit
Related Links -
August 2019
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Completing a New Import Petition
V. COMPLETING A NEW IMPORT PETITION
Step 1: Return to the 'In Progress' Submission (if applicable)
If you decided to "Save and Exit" prior to completing your new import petition, locate the 'In Progress'
submission in the Submission History table and click on the "Report ID" link.
Submission History - TEST COMPANY (16889)
ODS Reports Import Petitions
Create Import Petition
Show 10 t entries Search:
Report ID
Submission Date
Petition "Type
Expected Year of Import
Last Modified By
Status A
Actions
DPETI_2020_05001
6/13/2019
Destruction
2020
Caswell, Helena
Accepted
Action
RPETI_2019_04643
5/9/2019
Reuse
2019
Golla, Emily
Accepted
Action -•
RPETI_2019_04762
5/13/2019
Reuse
2019
Golla, Emily
Accepted
Action ~
RPETI_2019_04823
5/23/2019
Reuse
2019
Jongebloed. Ursula
Accepted
Action •»
DPETI_2020_04927 J
Destruction
2020
Caswell. Helena
In Progress
Action ~
Step 2: Enter the Submission's Passphrase (if applicable)
Enter the passphrase that was created under Section III or IV, Step 2 and select "Next."
Enter Passphrase
Please enter your passphrase for the submission and click the "Next" button.
Or. you can click "Cancel" to return to the Home page.
Report ID DPETI_2020_04927
Enter Passphrase -|
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Completing a New Import Petition
Step 3: Submit your Petition
Navigate through the form to confirm all information is correct and that all attachments have been
uploaded. Once all information is confirmed, click "Submit" from the "Optional Uploads' tab. Petitions
may not be edited once submitted.
Step 1
Importer and Exporter Information
Step 2
Facilities
Step 3
Equipment and Installation Information
Step 4
Import Summary
Optional Uploads
Optional Uploads
Upload one or more optional documents/resources. Please indicate the type of document/resource uploaded via the 'Document Description' field if you specify the document type as 'Other",
Document Name
Optional Resource.PNG
Document Description
Photos of Halon Cylinders
Step 4: Review your Submission
After clicking submit, you will have the option to view a summary of your submission's information by
selecting 'View PDF.' If any information is incorrect, click "Cancel" and modify the information, as
needed. If the information is correct, click "Sign, Encrypt, and Submit."
Review Submission - RPETI_2020_04623
View PDF
Cancel
View PDF M Sign, Encrypt and Submit
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Completing a New Import Petition
Step 5: Certify the Accuracy of your Submission
Read the message that appears arid, if you agree, select "Accept."
I certify, under penalty of law that the information provided
in this document is, to the best of my knowledge and betiel
true, accurate, and complete. I am aware that there are
significant penalties for submitting false information,
including the possibility of fines and imprisonment for
knowing violations.
Step 6: Complete the eSignature
• Re-enter your CDX password. This is the same password used to log into CDX.
• Answer the secret question. The security question will correspond to one of the security
questions entered during CDX registration.
• Sign file. Select "Sign" to submit your submission.
eSignature Widget
1. Log in to CDX
User:
EMILY.GOLLA
2. Verification
Question:
What is your best friend's last name?
Answer:
Password:
Correct Answer
Welcome Emily Golla
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Completing a New Import Petition
Step 7: Receive CDX Submission Acknowledgement
Congratulations! You have successfully submitted your import petition. An email will be sent by CDX to
the submitter's email address to acknowledge receipt of your submission. Retain this email for your
records.
Your ODS Submission (RPETT_2019_04762) has been successfully transmitted to ODS and is awaiting processing. Your transaction
ID is J)b8219d8-0a2b-43ff-a495-04dd9felcf8b
Organization Name: TEST COMPANY
If you have questions concerning this message, you may contact the CDX Help Desk by email at helpdesk@epacdx.net or by calling
the CDX Technical Support Staff through our toll free telephone support on (888) 890-1995 between Monday through Friday from
8:00 am to 6:00 pm EST/EDT. For International callers, the CDX Help Desk can also be reached at (970) 494-5500.
CDX Homepage
Step 8: Receive CDX Status Change Notification
Once EPA has completed review of your petition, you will receive another email to notify you that the
status of your submission has changed. At this time, you may log back into CDX, view the new
submission status, and view any documents sent to you by EPA regarding your petition.
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Viewing Submission Documents and EPA Documents
VI. VIEWING SUBMISSION DOCUMENTS AND EPA DOCUMENTS
Step 1: Locate the Petition to Review
From the CDX ODS home page, locate the petition for which you would like to review documentation.
You may review submission documents for any petition that has been submitted. Once located, click
"Action" and select "Review Documents."
Submission History - TEST COMPANY (16889)
ODS Reports Import Petitions
Create Import Petition
Show 10 » entries Search:
Report ID Submission Date Petition Type Expected Year of Import Last Modified By Status A Actions
DPETI_2020_05001
RPETI_2019_04643
Step 2: Enter the Submission's Passphrase
Enter the passphrase that was created under Section III or IV, Step 2, and select "Review Documents."
Enter Passphrase
Please enter your passphrase for the submission and click the "Review Documents" button.
Or, you can click "Cancel" to return to the Home page.
Report ID DPETI_2020_05001
Enter Passphrase
Caswell, Helena
Golla, Emily
Accepted
Accepted
Action --
Review Documents
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Viewing Submission Documents and EPA Documents
Step 3: Review Report Documents
Submitted documents include report attachments as well as the Copy of Record, which summarizes all
data entered for the submission. To view these files, select the "Download" icon in the far right column.
In addition to submitted documents, you may also review documents that have been sent to you by EPA
following EPA's review of your petition. For more information on what EPA documents to expect, see
the text box below on EPA documents.
Review Documents - DPETI_2019_05223
Submitted Documents
Search:
File Name
File Type
Download
Copy of Record
PDF
Example Attachment pdf
PDF
LS J
Showing 1 to 2 of 2 entries
v. y
EPA Documents
Search:
File Name
File Type
Download
DPETI_2019_05223_01_Final_Non-Objection_Notice.pdf
PDF
Showing 1 to 1 of 1 entries
Back to ODS Home
EPA Documents
Once your submission has been reviewed by EPA, you will receive additional information depending
on the outcome of EPA's review. The type of documentation you will see by review outcome is
summarized below.
Outcome of EPA Petition Review
Document Received from EPA
Approved
Non-Objection Letter
Incomplete
Incomplete Notification
Denied
Objection Letter
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Resubmitting an Incomplete or Denied Petition
VII. RESUBMITTING AN INCOMPLETE OR DENIED PETITION
Step 1: Locate the Original Submission
In the Submission History table, locate the report that you would like to resubmit and click on the
Report ID link.
Submission History
- ICF Testing (28326)
ODS Reports Import Petitions
1 Create Import Petition
Show 10 ~ entries
Search:
Report ID
Submission Date A
Petition Type
Expected Year of Import
Last Modified By
Status
Actions
RPETI_2019_04883
6/5/2019
Reuse
2019
Golla, Emily
Submitted
Action ~
RP ETI_2019_04881
6/5/2019
Reuse
2019
Golla, Emily
Denied
Action ¦»
RPETI_2019_04885
6/5/2019
Reuse
2019
Golla, Emily
Submitted
Action ~
6/5/2019
Destruction
2019
Golla, Emily
Incomplete
Action ~
RP ETI_2019_04861
6/5/2019
Reuse
2020
Golla, Emily
Accepted
Action ¦»
When can I Revise an Incomplete Petition?
To revise an incomplete petition, you will need to wait until you receive an email notification that
the status of your petition has changed to 'Incomplete.' Petitions identified as 'Incomplete' may be
revised and resubmitted at any time following the completion of EPA's review of the petition. If you
are aware that you need to amend your petition but EPA has not yet reviewed your submission, you
should contact Robert Burchard via odspetitions@epa.gov to discuss the best path forward.
When can I Re-Petition a Denied Petition?
To re-petition a petition that has been denied, you must wait until you receive an email notification
that the status of your petition has changed to 'Denied.' Petitions identified as 'Denied' may be re-
petitioned within 10 working days after receipt of the objection notice.
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Resubmitting an Incomplete or Denied Petition
Step 2: Enter the Submission's Passphrase
Enter the passphrase that was created under Section III or IV, Step 2, and select "Review Documents."
Enter Passphrase
Please enter your passphrase for the submission and click the "Review Documents" button.
Or, you can click "Cancel" to return to the Home page.
Report ID DPETI_2020_05001
Enter Passphrase
Step 3: Edit Petition Information
Navigate through the petition and revise the content of the petition and/or upload additional files, as
needed, to respond to the feedback provided by EPA in the Objection Letter or Incomplete Notification.
Step 4: Submit your Revised Petition
Once the petition has been revised, click "Submit" at the bottom of the page. Review your submission's
information and "Sign, Encrypt, and Submit" the petition. Refer to Section V, Steps 4-8 for detailed
instructions on completing your resubmission.
H Save H Save and Exit O Preview ~Valida ¦? Q Submit Related Links
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Resubmitting an Accepted Petition
VIII. RESUBMITTING AN ACCEPTED PETITION
Accepted petitions can only be revised to reflect a change in the expected year of import. If other
modifications are requiredyou will need to submit a new petition for review by EPA.
Step 1: Locate the Original Submission
In the Submission History table, locate the report that you would like to revise and click on the Report ID
link.
Submission History - TEST COMPANY (16889)
ODS Reports Import Petitions
Submission Date
Petition Type
Expected Year of Import
Last Modified By
Search:
Status A
Actions
Create Import Petition 1
Show 10 t entries
Report ID
^RPETI^01^4643^
5/9/2019
Reuse
2019
Golla, Emily
Accepted
Action ~
RPETI_2019_04762
5/13/2019
Reuse
2019
Golla, Emily
Accepted
Action ~
DPETI_2020_04927
Destruction
2020
Caswell, Helena
In Progress
Action -
Step 2: Enter the Submission's Passphrase
Enter the passphrase that was created under Section III or IV, Step 2, and select "Next."
Enter Passphrase
Please enter your passphrase for the submission and click the "Next" button.
Or, you can click "Cancel" to return to the Home page.
Report ID RPETI_2019_04643
Enter Passphrase
-------
Resubmitting an Accepted Petition
Step 3: Edit Expected Year of Import
On the Importer and Exporter Information tab, change the "Expected Year of Import." Note that al
other fields within the petition are intentionally disabled for editing.
Petition to Import for Use: ~ RPETI_2019_04643
Step 1 Step 2
Facilities
Importer and Exporter Information
Step 3
Equipment and Installation Information
Importer and Exporter Information
Step 4
Import Summary
Step 5
Optional Uploads
Please enter all required information below. Fields with red asterisk are required. The 'Company Name1 has been pre-populated from your CDX profile and cannot be edited. Click the 'Copy From CDX' link to populate the fields with your
CDX profile information.
Importer Information
TEST COMPANY
Importer Number
Contact First Name
Contact Last Name
Expected Year of Import
Step 4: Submit your Revised Petition
Once the 'Expected Year of Import' has been revised, click "Submit" at the bottom of the page. Review
your submission's information and "Sign, Encrypt, and Submit" the petition. Refer to Section V, Steps 4-8
for detailed instructions on completing your resubmission.
H Save H Save and Exit O Preview ~Valida e Q Submit
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Withdrawing a Petition
IX. WITHDRAWING A PETITION
Step 1: Locate the Petition to Withdraw
From the CDX ODS home page, locate the petition for which you would like to withdraw. Once located,
click "Action" and select "Withdraw."
Submission History - TEST COMPANY (16889)
ODS Reports Import Petitions
Create Import Petition
Show 10 t entries Search:
Report ID Submission Date Petition Type Expected Year of Import Last Modified By Status A Actions
DPETI_2020_05001
RPETI_2019_04643
Caswell, Helena Accepted | Action ~
Golla, Emily Accepted
When should I Withdraw a Report?
Petitions may be withdrawn after they have been submitted, reviewed, and 'Accepted' by EPA and a
non-objection notice is issued. Petitions should be withdrawn if the import is no longer expected to
take place. Each year, EPA reviews petitioned material against reported imports; therefore, it is
important to communicate to EPA when material that was petitioned for import is no longer
expected.
Step 2: Enter the Submission's Passphrase
Enter the passphrase that was created under Section III or IV, Step 2, and select "Withdraw Submission"
and then select "Ok."
Enter Passphrase
Please enter your passphrase for the submission and click the "Next" button.
Or, you can click "Cancel" to return to the Home page.
Report ID DPETI_2020_05001
Enter Passphrase ****
Cancel
Withdraw Submission
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Withdrawing a Petition
Attention
Are you sure you want to withdraw the submission?
Step 3: Certify the Submission and complete the eSignature
Complete the withdrawal of your petition by certifying the submission and completing the eSignature.
Refer to Section V, Steps 5-8 for detailed instructions on completing your withdrawal. Note that the
petition status will appear as 'Submitted' in the Submission History table until EPA reviews and accepts
the withdrawal.
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