WaterSense
DRAFT
WaterSense® Professional Certification Program
Labeling System
Version 1.0
September 19, 2013
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WaterSense® Professional Certification
Program Labeling System
Table of Contents
1.0 Introduction 4
2.0 Effective Date 5
3.0 Scope 5
4.0 References and Definitions 5
5.0 Eligibility Requirements for Professional Certifying Organizations 6
5.1 General Eligibility Requirements for All PCOs 7
5.2 Eligibility Requirements for EPA Approved PCOs 7
5.2.1 Accreditation Path 7
5.2.2 Non-Accreditation Path 8
5.2.2.1 Institutional Stability 8
5.2.2.2 Subcontracting 8
5.2.2.3 Independent Oversight of Certification Program Development and
Management 8
5.2.2.4 Management of Certified Professionals' Eligibility Requirements 8
5.2.2.5 Development and Maintenance of Certification Exams 9
5.2.2.6 Security of Assessment Instruments 9
5.2.2.7 Procedures to Revoke Certification From Certified Professionals 9
5.3 Eligibility Requirements for Adopting PCOs 9
6.0 Application 10
6.1 Application Requirements for EPA Approved PCOs 10
6.2 Application Requirements for Adopting PCOs 11
7.0 Authorization to Use the Label 12
8.0 PCO Roles and Responsibilities 12
8.1 EPA Approved PCOs 13
8.1.1 Report Changes in Organization and WaterSense Labeled Program
Structure to WaterSense 13
8.1.2 Report Annual Program Activity and Statistics 13
8.1.3 Communicate With Certified Professionals About WaterSense 13
8.1.4 Maintain a Listing of Certified Professionals 14
8.1.5 Follow the WaterSense Program Mark Guidelines 14
8.2 Responsibilities Regarding Adopted Programs 15
8.2.1 Parent PCOs 15
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8.2.2 Adopting PCOs 15
9.0 EPA Roles and Responsibilities 15
10.0 M isuse, Suspension, or Withdrawal of the WaterSense Label From a PCO 16
11.0 Amendments, Modifications, and Revisions 16
12.0 More Information 17
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UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
WASHINGTON, D.C. 20460
OFFICE OF
WATER
September 19, 2013
Dear Interested Party:
The U.S. Environmental Protection Agency (EPA) sponsors WaterSense,® a voluntary
partnership program that seeks to protect the future of our nation's water supply by offering
people a simple way to use less water with water-efficient products, new homes, and programs.
EPA has initiated several changes to the process by which professional certification programs
can earn the WaterSense label and is requesting partner and stakeholder feedback on several
WaterSense program documents.
Background
On October 11, 2012, EPA issued a Notice of Intent (NOI) introducing several possible changes
to how WaterSense works with both professional certifying organizations (PCOs) and
individuals certified by those organizations' programs. WaterSense held two public meetings,
reviewed stakeholders' comments, and concluded that the most advantageous and sustainable
path forward requires two substantive programmatic changes. These changes include:
• Creating and instituting a consolidated and common set of requirements (i.e.,
WaterSense Professional Certification Program Labeling System) that complements and
streamlines each of the WaterSense program specifications.
• Modifying how WaterSense engages with irrigation professionals by removing the
WaterSense partnership designation for individuals certified through WaterSense
labeled programs and expanding WaterSense program benefits to all professionals
certified through labeled programs.
By implementing these changes, WaterSense will be able to ensure a base level of
organizational competency among PCOs regardless of the type of professional certification
program that earns the WaterSense label, as well as ensure consistency in the evaluation of
professional certification programs. Based on available resources, these changes could allow
WaterSense to expand the types of certification programs that can earn the WaterSense label
and extend the benefits of the WaterSense program to a larger number of certified individuals.
Additional information regarding EPA's plans to refine the process for labeling certification
programs and remove the partnership designation for certified professionals, including the NOI
and public meeting presentations, is available on the WaterSense website. WaterSense will
accept new irrigation partnership agreements with certified individuals until the final WaterSense
Professional Certification Program Labeling System is published. Partnerships with individual
irrigation partners will no longer be valid one year from that publication date. However, at that
point, all professionals certified through WaterSense labeled programs will gain access to a
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variety of WaterSense resources to aid in promoting their affiliation with WaterSense as
professionals certified through WaterSense labeled programs.
WaterSense and its PCO partners will provide additional information to WaterSense irrigation
partners and other stakeholders in the coming weeks.
Relevant Documents
The WaterSense program documents listed below describe the new certification program
structure, application process, and roles, responsibilities, and competencies needed for PCOs
to earn the WaterSense label for their programs. PCOs shall adhere to the requirements
described in these documents once the WaterSense Professional Certification Program
Labeling System and specifications are finalized:
• WaterSense Professional Certification Program Labeling System (new): The purpose of
this document is to define the organizational requirements that PCOs must meet to earn
the WaterSense label for a certification program, define roles and responsibilities, and
outline the PCO application process.
• Draft Specifications (revised): The technical requirements are largely unchanged from
the existing specifications (i.e., Versions 1.0), with two exceptions: (1) revised text to
indicate that provisions requiring an understanding of recent innovations and
technological developments include WaterSense labeled technologies; and (2) a
requirement that a minimum of 50 percent of the proficiency requirements for continuing
education are related to water-efficient concepts.
o WaterSense Specification for Irrigation System Installation and Maintenance
Certification Programs
o WaterSense Specification for Irrigation System Designer Certification Programs
o WaterSense Specification for Irrigation System Auditor Certification Programs
• Applications (new/revised): The following applications accompany the program labeling
system and revised draft specifications:
o Application for Professional Certifying Organization Approval: This application serves
as the mechanism for PCOs to demonstrate that general eligibility requirements,
found in Section 5.0 of the WaterSense Professional Certification Program Labeling
System, have been met.
o Application to Label a Professional Certification Program-. This application serves as
the mechanism for a PCO to request the WaterSense label for a specific certification
program under a WaterSense program specification,
o Application for Adopting Professional Certifying Organizations: This application is a
sample application to be completed by an organization intending to adopt an existing
labeled program and serves as the mechanism for an Adopting PCO to request the
use of a labeled program from a Parent PCO.
Once final, the program labeling system and the revised specifications (i.e., Versions 1.1) will
provide the structure and requirements for PCOs to obtain the WaterSense label for their
relevant professional certification programs. Draft versions of the WaterSense program
specifications and applications are located in Appendix A and Appendix B, respectively, of the
WaterSense Professional Certification Program Labeling System.
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Request for Feedback
EPA welcomes input on all aspects of the draft labeling system, three draft revised
specifications, and applications. In particular, EPA is seeking feedback on several specific
questions, including:
• Is the transition time of one year achievable for existing PCOs to become
organizationally approved and earn the label for at least one professional certification
program? If not, please provide an appropriate amount of time.
• The revised specifications require that 50 percent of a labeled program's continuing
educational requirement pertain to water efficiency. Please provide suggestions on
how a PCO could demonstrate this requirement is met and what types of continuing
education should qualify.
• Should the experiential or exam content requirements outlined in the three draft
revised specifications be modified?
Interested parties are encouraged to review the draft WaterSense Professional Certification
Program Labeling System and revised specifications and provide written comments by
November 19, 2013. Written comments should be sent to watersense-proqrams@erq.com. All
comments will become part of the public record.
On October 23, 2013, EPA plans to hold a webinar from 1:00 to 4:00 p.m. Eastern to discuss
the draft documents with all stakeholders who would like to provide comments in that forum.
Details regarding meeting registration can be found on the WaterSense website at
http://www.epa.gov/watersense/partners/proqramspecs.html.
Following the close of the comment period, EPA will review all comments and provide a
consolidated response. Barring major changes, the WaterSense Professional Certification
Program Labeling System, revised specifications, and applications will be finalized, and PCOs
can begin working with EPA to gain organizational approval and earn the WaterSense label for
their program(s). However, if substantive changes to either the labeling system or the revised
specifications are deemed necessary after considering stakeholder feedback, EPA will revise
the relevant document(s) and release a second draft for public comment.
If you have any questions, please contact Amber Lefstead at (202) 564-2906 or
lefstead.amber@epa.gov, or the WaterSense Helpline at (866) 987-7367 or
watersense@epa.gov. We look forward to receiving your feedback, as well as your
organization's participation with WaterSense.
Sincerely,
Veronica Blette
Chief
WaterSense Branch
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1.0 Introduction
WaterSense, a partnership program sponsored by the U.S. Environmental Protection Agency
(EPA), seeks to protect the future of our nation's water supply by offering people a simple way
to use less water with water-efficient products, new homes, and programs. To achieve the
mission of the WaterSense program, EPA establishes partnerships with interested stakeholders,
such as product manufacturers, retailers, builders, water utilities, and other organizations. EPA
provides and maintains the WaterSense brand and develops national specifications for water-
efficient products, homes, and programs.
The purpose of the WaterSense Professional Certification Program Labeling System (program
labeling system) is to:
• Define the organizational requirements that professional certifying organizations
(PCOs) must meet to earn the WaterSense label for a certification program.
• Define the program roles and responsibilities of the PCOs and WaterSense.
• Outline the application process for PCOs seeking the WaterSense label for a
professional certification program.
• Ensure consistency in the evaluation of professional certification programs.
• Ensure a base level of organizational competency regardless of the type of
professional certification applying for a WaterSense label.
PCOs can apply for organizational approval in accordance with this program labeling system
and the relevant WaterSense specification for professional certification programs (WaterSense
program specification). EPA is responsible for determining whether the PCOs meet these
general organizational requirements and the requirements specific to each WaterSense
program specification.
After EPA has developed a program specification for a given profession, a PCO that is
interested in receiving the label for a professional certification program shall apply to EPA with
documentation on the organizational requirements outlined in this program labeling system. If
those requirements are met, EPA will approve the organization as competent to offer a
professional certification program that could qualify to earn the WaterSense label. The PCO will
also submit documentation to EPA on the specific program for which the PCO is seeking the
label, and EPA will assess the program's conformance to the relevant WaterSense program
specification. If conformance is determined, EPA will sign a partnership agreement with the
PCO and allow the PCO to use the WaterSense label in conjunction with the respective
certification program.
Note: EPA is also revising its existing WaterSense program specifications (i.e., Versions 1.0)1 at
this time so they are compatible with this program labeling system. Once final, this program
labeling system and the revised specifications (i.e., Versions 1.1) will provide the structure and
requirements for PCOs to obtain the WaterSense label for their relevant professional
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Professionals, Specification for WaterSense Labeling of Certification Programs for Irrigation System Designers, and
Specification for WaterSense Labeling of Certification Programs for Irrigation System Auditors.
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certification programs. The revisions are intended to update the specifications so that they only
contain the criteria relevant to the certification programs themselves, not the PCOs. The draft
revisions to the three existing WaterSense program specifications are located in Appendix A. As
explained in the cover letter accompanying this document, EPA is also seeking comments on
the draft Versions 1.1 of these specifications.
2.0 Effective Date
Version 1.0 of this program labeling system shall be effective on [Date TBD],
PCOs currently participating in the program shall be in compliance with Version 1.0 of the
program labeling system within one year from the effective date of this labeling system or no
later than TBD. Any PCO with an existing WaterSense labeled program that is not in
compliance with this program labeling system and does not have a labeled program by the
effective date will be disqualified and shall immediately cease to use the label in conjunction
with that certification program as outlined in the WaterSense Program Guidelines. Until the
effective date of this program labeling system, EPA will continue to approve PCOs to earn the
label and label all certification programs in accordance with the existing WaterSense program
specifications (i.e., Versions 1.0).
After the effective date, all PCOs wishing to offer WaterSense labeled programs (e.g., new
PCOs or those offering certification through a program labeled under one or more of the existing
WaterSense program specifications) shall be approved by WaterSense in accordance with this
program labeling system and the relevant WaterSense program specification (see Appendix A).
3.0 Scope
This program labeling system specifies the organizational requirements a PCO shall meet in
order to have a professional certification program labeled under one of the WaterSense
program specifications. This program labeling system does not apply to certified individuals, but
only to the organizations that develop and run the certification programs.
The WaterSense program specifications detail the certification program attributes that shall be
in place for a program to earn the WaterSense label. Draft revised versions of all three existing
WaterSense program specifications are located in Appendix A. All final specifications, as well as
any technical clarifications, are posted on the compendium of program and product
specifications located on the WaterSense website.
This program labeling system, WaterSense program specifications, technical clarifications, the
WaterSense Program Guidelines, and the WaterSense Program Mark Guidelines provide the
minimum requirements and roles and responsibilities for PCOs and their operation of
WaterSense labeled professional certification programs.
4.0 References and Definitions
The following referenced documents are indispensable for the application of this program
labeling system. For any of the referenced documents below, the most recent version applies.
References include:
• WaterSense program specifications developed and maintained by EPA and
contained in the online compendium.
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• Professional Certifying Organization Partnership Agreement between EPA and the
PCO.
• Applications for professional certification program approval and labeling.
• WaterSense Program Guidelines developed and maintained by EPA.
• WaterSense Program Mark Guidelines developed and maintained by EPA.
• ISO/I EC 17024, Conformity Assessment—General Requirements for Bodies
Operating Certification of Persons.
• ST10, National Commission for Certifying Agencies' Standards for the Accreditation
of Certification Programs.
The following terms used in this document are defined below:
• Independent Academic Institution: A public or private institution dedicated to
higher education that grants academic degrees and is independent from the PCO
seeking testing review services.
• Independent Oversight Committee: A committee established by the PCO that
supervises the certification program while exercising independent, professional
judgment. This committee shall act as a governing body for the certification program
and be responsible for establishing policies and requirements. It shall be composed
of at least three professionals who are recognized for their expertise in the relevant
professional field. No more than one-third of the positions may be held by employees
of the PCO.
• Professional Certification Program: A program that tests and maintains the
competency of practitioners in a particular field of service (e.g., irrigation, plumbing,
water management). A certification program differs from a certificate program in that
a certification program must require maintenance of competency through continued
education. This program labeling system applies only to certification programs.
• Program Labeling System: This document specifies the organizational
requirements EPA has determined a PCO shall meet to have a professional
certification program labeled under one of the WaterSense program specifications.
• Professional Test Administrator: A professional trained to maintain a secure, fair,
and consistent testing environment.
• Professional Testing Organization: An organization that supports or provides for
the development or administration of standardized tests, typically on a fee-for-service
basis.
5.0 Eligibility Requirements for Professional Certifying Organizations
EPA offers several eligibility paths for PCOs to have their programs earn the WaterSense label.
The following subsections describe requirements for each eligibility path a PCO may choose.
For clarification purposes, PCOs may fall into one of the following categories and are referenced
throughout the document as follows:
• EPA Approved PCOs: PCOs that apply directly to EPA for organizational approval
and to have a professional certification program labeled. For organizational approval,
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a PCO can choose one of two paths: accreditation or non-accreditation (see Section
5.2).
• Adopting PCOs: PCOs that have adopted an existing WaterSense labeled program
as described in Section 5.3. The PCO that provides the labeled program for adoption
is called the Parent PCO.
The application requirements to document that a PCO's eligibility requirements have been met
are outlined in Section 6.0.
5.1 General Eligibility Requirements for All PCOs
All PCOs that seek to have a professional certification program labeled in accordance with this
program labeling system shall:
• Meet the eligibility requirements for EPA Approved PCOs (see Section 5.2) or
Adopting PCOs (see Section 5.3).
• Be responsible for the impartiality of their professional certification program activities
and not allow commercial, financial, or other interests to compromise their
impartiality.
5.2 Eligibility Requirements for EPA Approved PCOs
PCOs may choose one of two paths to meet the eligibility requirements of this program labeling
system. PCOs shall either follow the accreditation path or the non-accreditation path. The
accreditation path is a more streamlined approach and involves organizational or program
accreditation to a national standard as described in Section 5.2.1. The non-accreditation path
involves documenting eligibility requirements to EPA as described in Section 5.2.2.
5.2.1 Accreditation Path
PCOs may choose to meet the requirements of this program labeling system by meeting the
general eligibility requirements in Section 5.1 and obtaining accreditation in accordance with
one of the following standards (generally, or for any specific related or unrelated certification
program2):
• ISO/I EC 17024, Conformity Assessment—General Requirements for Bodies
Operating Certification of Persons.
• ST10, National Commission for Certifying Agencies' Standards for the Accreditation
of Certification Programs.
Accredited PCOs shall submit a certificate of accreditation when they apply for approval as
outlined in Section 6.1.
2 The purpose of accreditation is to demonstrate that the PCO is organizationally competent and capable of offering
program certifications, and that its capability has been assessed by an independent third party. As such, the
accreditation is not required to be related to the program the PCO intends to have labeled. EPA will continue to
evaluate the specific certification program requirements according to the relevant WaterSense program specification.
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5.2.2 Non-Accreditation Path
As an alternative to accreditation, PCOs may submit documentation of the eligibility
requirements described in this section directly to EPA. PCOs that choose this path shall also
meet the requirements in Section 5.1. PCOs shall submit documentation demonstrating they
meet these eligibility requirements as outlined in Section 6.1.
5.2.2.1 Institutional Stability
• The PCO shall have sufficient personnel resources with the necessary education,
training, technical knowledge, and experience to perform certification activities
relevant to the type, range, and volume of work performed.
• The PCO shall have a management structure with overall responsibility for the
following elements:
o Evaluation and certification decisions.
o Formulation and management of policies and procedures relating to the
certification of persons.
o Management of the certification organization, including finance, personnel and
o Delegation of authority to any committees or individuals to undertake defined
activities on its behalf.
• The PCO shall be a legal entity or part of a legal entity as defined by the state in
which it is organized.
5.2.2.2 Subcontracting
• The PCO may contract with another organization regarding work related to the
certification program(s); however, the PCO shall take responsibility for the contracted
work and shall maintain ultimate responsibility for all certification-related decisions.
The PCO shall have a legally binding contract in place that ensures contractor
competency, secures confidentiality, and prevents a conflict of interest.
5.2.2.3 Independent Oversight of Certification Program Development
• The PCO shall establish an independent oversight committee(s) to supervise the
certification process(es). The oversight committee(s) shall be composed of at least
three professionals who are recognized for their expertise in the relevant field.
Employees of the PCO shall hold no more than one-third of the oversight committee
positions. The committee(s) shall exercise independent judgment and oversight to
ensure the integrity of the certification process.
5.2.2.4 Management of Certified Professionals' Eligibility Requirements
• The oversight committee(s) shall have procedures in place that ensure the eligibility
requirements (e.g., experiential requirements) outlined in the relevant WaterSense
program specification have been met, as applicable. The procedures shall require
that the eligibility requirements are publicly available.
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• The PCO shall have procedures in place to establish and maintain current
documentation on the eligibility requirements of each certified individual.
5.2.2.5 Development and Maintenance of Certification Exams
• The PCO shall have procedures in place to ensure that the technical content of exam
questions and passing scores are established or approved by the oversight
committee(s) to ensure that the exam meets the requirements specified as relevant
in the certification program specification.
• The PCO shall have procedures in place to ensure that an independent academic
institution or professional testing organization reviews the exam questions to ensure
that they accurately test the subject material. This review shall occur prior to the
initial issuance of the exam and at least once every two years or every 1,000 exams,
whichever occurs first.
5.2.2.6 Security of Assessment Instruments
• The PCO shall have procedures in place to ensure that all examinations and related
items are maintained in a secure environment to protect their confidentiality
throughout their useful life.
• The PCO shall have procedures in place to ensure that exams are administered by
an independent academic institute, a professional testing organization, professional
test administrator, or a professional certified in the subject matter.
• The PCO shall have procedures in place to ensure that exams are graded by an
independent academic institution, professional testing organization, professional test
administrator, or a certified professional not involved in the training or proctoring of
the practitioner being examined.
• The PCO shall have procedures in place to ensure that all personnel involved in
handling and grading examinations and related items are trained in the security
procedures established by the PCO.
5.2.2.7 Procedures to Revoke Certification From Certified Professionals
• The PCO shall have procedures in place for implementing disciplinary actions, which
include handling complaints and defining the terms and conditions for suspending or
withdrawing the certification.
5.3 Eligibility Requirements for Adopting PCOs
A PCO may adopt a WaterSense labeled program offered by a Parent PCO, provided it meets
the general eligibility requirements for all PCOs listed in Section 5.1 and is approved by the
Parent PCO to meet the following minimum requirements described in Section 5.2.2:
• Institutional stability (Section 5.2.2.1)
• Subcontracting (Section 5.2.2.2)
• Management of certified professionals' eligibility requirements (Section 5.2.2.4)
• Security of assessment instruments (Section 5.2.2.6)
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• Procedures to revoke certification from certified professionals (Section 5.2.2.7)
Upon approval by the Parent PCO, the Adopting PCO shall apply to EPA and submit the
relevant documentation as described in Section 6.2.
6.0 Application
The application process for seeking organizational approval and the WaterSense label for a
specific professional certification program varies by PCO type, as outlined in the following
subsections. Figure 1 provides a summary of this process.
6.1 Application Requirements for EPA Approved PCOs
EPA Approved PCOs seeking the WaterSense label for a professional certification program
shall apply for EPA approval in accordance with this program labeling system. The PCO shall
also apply to EPA to have its certification program(s) labeled. The application shall include the
following documentation components:
• Application for PCO Approval: This application documents that the requirements
listed in Section 5.0 of this program labeling system have been met. This application
serves as the mechanism for PCOs to demonstrate the general eligibility
requirements have been met. Once initially approved by EPA, a PCO does not need
to submit the Application for Professional Certifying Organization Approval upon
subsequent applications for labeling additional certification programs unless the
additional certification programs are administered differently from the previously
approved certification program. If such differences exist, the PCO must document
those differences when they submit their Application to Label a Professional
Certification Program.
• Application to Label a Professional Certification Program: This application
documents that the relevant WaterSense program specification criteria have been
met. It serves as the mechanism for a PCO to request the WaterSense label for a
specific certification program under a WaterSense program specification. As part of
the application, two letters of reference are required. The letters shall address how
the certification program has benefited water efficiency efforts within the region,
state, or on a national level. One letter shall come from a utility and the other from a
state agency or regional water district. Both letters shall be signed and dated by the
individual responsible for the reference.
• Partnership Agreement: This agreement is signed by both the PCO and EPA. The
partnership agreement is signed by EPA upon labeling of the first certification
program and is not required for subsequently labeled programs.
The application documents can be submitted individually in the order listed above, or as one
package. The partnership agreement will not be signed by EPA until a certification program has
been approved to earn the label. If a PCO is applying to have subsequent certification programs
labeled, only the Application to Label a Professional Certification Program shall be submitted for
the subsequent programs.
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Note: For the purposes of this draft program labeling system, all application materials are
located in Appendix B. When the documents are final, they will be available on the WaterSense
website and should be submitted to EPA at watersense@epa.gov.
6.2 Application Requirements for Adopting PCOs
A Parent PCO may offer their labeled program for adoption. If a Parent PCO offers their labeled
program for adoption, they must notify EPA beforehand. The Parent PCO shall offer an
application to Adopting PCOs that documents the requirements listed in Section 5.3 of this
program labeling system. An Adopting PCO shall submit this application to the relevant Parent
PCO. The Parent PCO will review the application and notify the Adopting PCO when the
requirements are met. WaterSense has provided a sample Application for Adopting PCOs (see
Appendix B). A Parent PCO may use the sample application or develop its own application.
EPA reserves the right to review any applications used by Parent PCOs to allow adoption of
their WaterSense labeled program.
After the Parent PCO notifies the Adopting PCO that requirements are met, the Adopting PCO
will then submit the Application for Professional Certifying Organization Approval to EPA for final
approval. Once the application is approved by EPA, EPA will contact the Adopting PCO, and a
partnership agreement will be signed by both EPA and the Adopting PCO.
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Figure 1. EPA Approval of Professional Certifying Organizations (PCOs) and
WaterSense Labeling of Professional Certification Programs
For PCOs Establishing Programs For PCOs Adopting Existing
to Become WaterSense Labeled WaterSense Labeled Programs
Apply to PCO that maintains
an existing labeled program:
• Provide required
supporting documentation
(see Sections 5.3 and
6.2).
If approved by EPA:
• Adopt existing labeled
professional certification program.
• Establish WaterSense partnership
agreement with EPA.
Apply to EPA to be an adopting PCO:
• If approved by parent PCO,
apply to EPA for final approval
(see Section 6.2).
Apply to EPA to be an EPA
Approved PCO:
• Provide required
supporting
documentation (see
Sections 5.2,2 and 6.1).
OR
• If accredited under
ISO/IEC 17024 or
ST10, provide
certificate of
accreditation (see
Sections 5.2.1 and 6.1).
Apply to EPA for approval of a professional
certification program:
• Submit required documentation in
accordance with relevant WaterSense
specification.
• Establish WaterSense partnership
agreement with EPA upon successful
labeling of first certification program
*PCOs (other than adopting PCOs) may submit the application pieces individually in the order presented
above, or as one package. However, EPA will not sign a WaterSense partnership agreement until a
certification program has been approved to bear the label.
7.0 Authorization to Use the Label
EPA will evaluate the program application forms and documentation to determine if the PCO
meets the relevant requirements. EPA will notify the PCO of its determination. If all
requirements are met, EPA will provide the PCO with the WaterSense label (e.g., graphic files in
various formats), as well as a letter of approval authorizing the PCO to use the label in
association with that specific labeled program.
8.0 PCO Roles and Responsibilities
In addition to the criteria and procedures established as part of the eligibility requirements, EPA
has established specific roles and responsibilities that each type of PCO shall meet, as outlined
below.
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8.1 EPA Approved PCOs
EPA Approved PCOs shall uphold the following roles and responsibilities. EPA Approved PCOs
that allow other organizations to adopt their WaterSense labeled program (i.e., Parent PCOs),
as well as organizations that adopt a labeled program (i.e., Adopting PCOs) shall also uphold
additional roles and responsibilities as described in Section 8.2.
8.1.1 Report Changes in Organization and WaterSense Labeled Program
Structure to WaterSense
PCOs shall inform EPA 30 days prior to implementing any material changes to the requirements
listed in Sections 5.2 or 5.3 or to its WaterSense labeled certification program(s). Such changes
may include, but are not limited to:
• Changes to the name of a professional certification program or the professional
certifying organization.
• Replacement of the primary contacts identified in the organization's partnership
agreement.
• Modifications to certified professionals' renewal requirements or documentation
processes.
• Substantive changes to testing procedures.
• Substantive changes to examination questions, professional eligibility, maintenance
of proficiency criteria, or any other changes that directly impact the program's ability
to continue to meet the relevant specification's requirements.
PCOs shall notify EPA of these changes in writing by contacting the WaterSense Helpline at
watersense@epa.gov.
Depending upon the nature of the change, EPA may request written documentation to support
the change. EPA reserves the right to review all changes to ensure that they do not conflict with
this program labeling system, the WaterSense partnership agreement, or the relevant
WaterSense program specification.
8.1.2 Report Annual Program Activity and Statistics
Approved PCOs shall report to WaterSense on an annual basis regarding the professionals
certified by their labeled program(s). Reporting information may include but is not limited to:
• The total number of individuals who are currently certified under the WaterSense
labeled program.
• The number of individuals who have earned the certification in that reporting year.
• Feedback on the WaterSense program and suggestions for improvement.
8.1.3 Communicate With Certified Professionals About WaterSense
Approved PCOs shall communicate WaterSense messages to professionals certified by their
program, which may include the following:
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• Advertise the availability of webinars that WaterSense hosts periodically to provide
information to certified professionals.
• Provide messaging/materials to certified professionals upon initial certification and
subsequent certification renewals. Electronic versions of these materials will be
developed by WaterSense and provided to the PCO for distribution.
• Advertise campaigns and new materials WaterSense will periodically make available
to certified professionals. Electronic versions of these materials will be developed by
WaterSense and provided to the PCO for distribution.
8.1.4 Maintain a Listing of Certified Professionals
Approved PCOs shall maintain a publicly accessible online list of individuals who have earned
the organization's WaterSense labeled professional certification. The list shall be maintained
and updated on a quarterly basis, or more frequently if possible, and include at a minimum the
certified individual's:
• Name
• Employer (or company name if self-employed)
• Title of certification(s) earned through the PCO's labeled program(s)
• Phone number and email address; website URL if available
• Customer type (e.g., commercial, residential, or both)
• Business address including the state (or province) where the business is located
• Service radius around the business location (in miles)
The list shall also specify whether the individual is currently available for hire.3
When using the WaterSense label to identify programs that have been approved by EPA, PCOs
shall adhere to the terms of the WaterSense Program Mark Guidelines. The label may not be
used to imply direct endorsement of a certification program or organization by EPA.
Professionals certified through a WaterSense labeled program shall use the WaterSense
promotional label, as described in the WaterSense Program Mark Guidelines, to associate
themselves with WaterSense. Certified professionals are not permitted to use the WaterSense
label or WaterSense partner logo. Certified professionals shall promote themselves as being
certified by a WaterSense labeled program. WaterSense will promote professionals certified by
labeled programs to the public and to WaterSense partners. Under no circumstances can
individuals certified by a WaterSense labeled program promote themselves or their work
product as being certified and/or endorsed by EPA or the WaterSense program.
3 EPA recognizes that under certain circumstances, a certified individual might not be directly available for hire to the
general public (e.g., the individual could work for a utility that offers professional services as part of a conservation
program). This indication will allow consumers looking for a certified professional's services to narrow the list of
professionals to those that are available for hire.
8.1.5 Follow the WaterSense Program Mark Guidelines
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8.2 Responsibilities Regarding Adopted Programs
The following roles and responsibilities apply to PCOs that allow other organizations to adopt
their WaterSense labeled program (i.e., Parent PCOs) and PCOs that adopt an existing
WaterSense labeled program (i.e., Adopting PCOs).
8.2.1 Parent PCOs
Parent PCOs shall uphold all of the roles and responsibilities outlined in Section 8.1 and, in
addition, the following roles and responsibilities:
• Review the Application for Adopting Professional Certifying Organizations if
interested in offering the labeled program to the prospective Adopting PCO.
• Notify the Adopting PCO when the Application for Adopting PCOs has been
approved.
• Notify the Adopting PCO of any programmatic changes that the Adopting PCO will
need to implement.
• Notify WaterSense if an Adopting PCO no longer meets the requirements of the
program labeling system.
8.2.2 Adopting PCOs
Adopting PCOs shall uphold all of the roles and responsibilities regarding the WaterSense
labeled program they are adopting, as outlined in Section 8.1. In addition, Adopting PCOs shall
also uphold the following roles and responsibilities:
• Submit an Application for Adopting PCOs to the Parent PCO and receive approval.
• Once approved by the Parent PCO, submit an Application for PCO Approval to EPA.
• Offer the labeled certification program as was originally approved by EPA without
modification to relevant aspects, such as the exam content and processes for
administering and grading exams.
• Implement any changes to the certification program as directed by the Parent PCO.
9.0 EPA Roles and Responsibilities
EPA shall uphold the following roles and responsibilities:
• Review PCO application documents to determine if the PCO meets the eligibility
requirements as outlined in this program labeling system.
• Review PCO application documents to determine if the certification program meets
the requirements outlined in the relevant WaterSense program specification.
• Review and sign PCO WaterSense partnership agreements.
• Provide the WaterSense label to qualified programs.
• Provide PCO partners with information for certified professionals.
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• Monitor use of the WaterSense label and determine whether the label shall be
suspended or withdrawn.
• Increase awareness of the WaterSense brand by distributing key messages on the
benefits of labeled products and programs, as well as the importance of water
efficiency.
• Provide PCO partners with public recognition for their involvement in the program
and role in promoting water efficiency through the WaterSense Partner of the Year
Awards program.
• Review and approve organizational or program changes as necessary.
• Review organizational and certification procedures at its discretion.
• Link to PCO partners' lists of certified professionals
10.0 Misuse, Suspension, or Withdrawal of the WaterSense Label From a PCO
PCO partners shall allow EPA or its agent to conduct routine assessments of all policies and
procedures relating to the certification of individuals under any labeled programs.
EPA reserves the right to suspend or withdraw the WaterSense label when a PCO or program is
found not to conform to this program labeling system, the WaterSense partnership agreement,
or the relevant WaterSense program specification, or when a PCO engages in unauthorized,
incorrect, or misleading use of the WaterSense label. Circumstances for unauthorized, incorrect,
or misleading use of the WaterSense label, and procedures for suspensions or withdrawal, are
described in the WaterSense Program Guidelines and the WaterSense Program Mark
Guidelines.
If the WaterSense label is revoked from a Parent PCO, any adopting PCO(s) shall cease use of
the WaterSense label in accordance with the WaterSense Program Guidelines.
11.0 Amendments, Modifications, and Revisions
EPA reserves the right to amend these rules of procedure, which may include amending or
revising this program labeling system, revising any of the WaterSense program specifications,
or issuing technical clarifications as provided in the compendium of WaterSense product and
program specifications available on the WaterSense website.
Revisions to any of the WaterSense program specifications or this program labeling system can
occur due to technological and/or market changes that affect the usefulness of current
specifications and program labeling requirements to PCOs, consumers, industry, or the
environment or to clarify vague requirements.
Major revisions will generally include changes to the exam requirements, eligibility
requirements, and maintenance of proficiency requirements. Major revisions will only be made
following an open public process, including discussion with industry and other interested
stakeholders. Major revisions will typically require re-approval of existing programs to the new
specifications or this program labeling system, as appropriate. The transition period will be
identified in the relevant program specification or program labeling system, but will normally be
one year.
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Minor revisions to program specifications or this program labeling system will generally be more
editorial in nature and serve to clarify vague or unclear requirements. Minor revisions will
typically not require re-approval of currently labeled programs. EPA will notify stakeholders
when program specification or program labeling system revisions are considered major or
minor.
To facilitate version control, EPA will designate a title, version number, and date for all of the
relevant documents it produces, as indicated below:
• WaterSense Specification for [Program Category] or Professional Certification
Program Labeling System
• Version X.Y
• Month, Day, Year
12.0 More Inforaaation
Please visit the compendium of WaterSense product and program specifications on the
WaterSense website for a complete listing of current WaterSense program specifications and
technical clarifications.
For inquiries or other questions related to this program labeling system or any of the
WaterSense program specifications, please contact the WaterSense Helpline at (866) WTR-
SENS (987-7367) or watersense@epa.gov.
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Appendix A
Revised WaterSense Specifications for
Professional Certification Programs
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AA/aterSense
WaterSense® Specification for Irrigation System Auditor
Certification Programs
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WaterSense® Specification for
Irrigation System Auditor Certification Programs
WaterSense® Specification for Irrigation System
Auditor Certification Programs
1.0 Scope and Objective
This specification establishes criteria for the labeling of certification programs for irrigation
system auditors under the U.S. Environmental Protection Agency's (EPA's) WaterSense
program. It applies to certification of irrigation professionals who assess the proper functioning
of irrigation systems, perform irrigation water audits, and recommend watering schedules. The
purpose of the label is to identify programs that certify irrigation auditors who demonstrate the
ability to apply water efficiency concepts as a fundamental component of their practices.
This specification should be read in concert with the WaterSense Professional Certification
Program Labeling System, which includes requirements that all programs shall meet.
2.0 Criteria for WaterSense Labeling
To be labeled under EPA's WaterSense program, a certification program shall meet the
following criteria:
2.1 Experiential Requirement
The certification shall require that the applicant have proof of successfully completing at
least one irrigation audit either before taking the exam or within a specified time period
following the exam, as established by an independent oversight committee. The
oversight committee shall establish the standard of proof for the experiential
requirement.
2.2 Exam Requirement
The certification shall include a requirement for the successful completion of an exam or
series of exams that encompass the content and passing-score requirements outlined
below. The exam process may include a written component, field component, or
combination of the two.
2.2.1 Exam Content
The exam process should be structured so that passing practitioners shall have
demonstrated proficient applied knowledge in the following subject areas and
their relationships to water efficiency (Note: Exam content is not limited to these
subject areas, as they are provided as a minimum for earning the WaterSense
label):
• Distribution uniformity.
• Precipitation rates and irrigation scheduling.
• Water pressure and impact on sprinkler performance.
• Auditing process.
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• Soil/water/plant relationships.
• Recognition of system problems and maintenance requirements.
• Awareness of other aspects of good practice, such as U.S. Occupational
Health and Safety Administration guidelines, electrical and plumbing
codes, and when local and state regulations supersede federal
regulations.
• Recent innovations and technological developments, including
WaterSense labeled technologies.
2.2.2 Exam Passing Score
The passing score on an exam shall provide an objective level of assurance that
the concepts listed above are understood and can be applied by the practitioner.
2.3 Renewal Process
The certification shall have a renewal process with a set period for validity and specific
requirements for maintenance of proficiency as outlined in this section.
2.3.1 Expiration
An individual's certification shall be renewed at least once every two years, or
more frequently as established by the oversight committee.
2.3.2 Maintained Proficiency
The renewal process shall require the submission of documentation that the
practitioner has maintained proficiency in the subject matter (e.g., continuing
education units). The professional certifying organization (PCO) shall
demonstrate that 50 percent of proficiency requirements are related to water-
efficient concepts in the field of irrigation system auditing, including WaterSense
labeled technologies. The oversight committee shall establish valid
documentation requirements of maintained proficiency. The PCO shall either
request submission of this documentation or have an auditing process in place to
ensure individuals are completing their maintained proficiency requirements.
3.0 Effective Date
This specification is effective as of [Date TBD],
4.0 Definitions
Independent Oversight Committee: A committee established by the PCO that supervises the
certification program while exercising independent, professional judgment. This committee shall
act as a governing body for the certification program and be responsible for establishing policies
and requirements. It shall be composed of at least three professionals who are recognized for
their expertise in the relevant professional field. No more than one-third of the positions can be
held by employees of the PCO.
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Irrigation System Auditor: An individual who assesses the proper functioning of irrigation
systems, visually identifies malfunctioning equipment, performs irrigation water audits, and
recommends watering schedules.
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Appendix A: Informative Annex for WaterSense Labeling
Programs earning the WaterSense label shall meet the following requirements:
1.0 General Approval
PCOs offering labeled programs shall have their eligibility requirements approved by EPA in
accordance with the WaterSense Professional Certification Program Labeling System.
2.0 Program Conformance
Conformance to this specification shall be assessed and approved by EPA.
3.0 WaterSense Partnership
PCOs must have a signed partnership agreement in place with EPA prior to receiving the
WaterSense label for a certification program.
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WaterSense® Specification for Irrigation System
Installation and Maintenance Certification Programs
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WaterSense® Specification for Irrigation System
Installation and Maintenance Certification Programs
1.0 Scope and Objective
This specification establishes criteria for the labeling of certification programs for irrigation
system installation and maintenance professionals under the U.S. Environmental Protection
Agency's (EPA's) WaterSense program. It applies to certification of irrigation professionals who
install new irrigation systems and/or repair and maintain existing irrigation systems. The
purpose of the label is to identify programs that certify irrigation installation and maintenance
professionals who demonstrate the ability to apply water efficiency concepts as a fundamental
component of their practice.
This specification should be read in concert with the WaterSense Professional Certification
Program Labeling System, which includes requirements that all programs shall meet.
2.0 Criteria for WaterSense Labeling
To be labeled under EPA's WaterSense program, a certification program shall meet the
following criteria:
2.1 Experiential Requirement
The certification shall require that the applicant have a minimum of one year of
demonstrated experience in the field of irrigation system installation and maintenance. In
addition, the professional must provide evidence of a working understanding of system
components and the ability to disassemble, repair, and assemble system components.
The oversight committee shall establish the standard of proof for the experiential
requirement.
2.2 Exam Requirement
The certification shall include a requirement for the successful completion of an exam or
series of exams that encompass the content and passing-score requirements outlined
below. The exam process may include a written component, field component, or
combination of the two.
2.2.1 Exam Content
The exam process should be structured so that passing practitioners shall have
demonstrated proficient applied knowledge in the following subject areas and
their relationship to water efficiency (Note: Exam content is not limited to these
subject areas, as they are provided as a minimum for earning the WaterSense
label):
• Knowledge of system components, system design layout, and
equipment specifications, particularly as they pertain to distribution
uniformity and system efficiency.
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• System maintenance.
• Soil/water/plant relationships.
• Precipitation rates and irrigation scheduling.
• Impact of site conditions on equipment choice.
• System hydraulics.
• System pumps.
• System pressure.
• Equipment commissioning.
• Blueprint reading and interpretation.
• Awareness of other aspects of good practice, such as U.S.
Occupational Health and Safety Administration guidelines, electrical and
plumbing codes, and when local and state regulations supersede
federal regulations.
• Recent innovations and technological developments, including
WaterSense labeled technologies.
2.2.2 Exam Passing Score
The passing score on an exam shall provide an objective level of assurance that
the concepts listed above are understood and can be applied by the practitioner.
2.3 Renewal Process
The certification shall have a renewal process with a set period for validity and specific
requirements for maintenance of proficiency as outlined in this section.
2.3.1 Expiration
An individual's certification shall be renewed at least once every two years, or
more frequently as established by the oversight committee.
2.3.2 Maintained Proficiency
The renewal process shall require the submission of documentation that the
practitioner has maintained proficiency in the subject matter (e.g., continuing
education units). The professional certifying organization (PCO) shall
demonstrate that 50 percent of proficiency requirements are related to water-
efficient concepts in the field of irrigation system installation and maintenance,
including WaterSense labeled technologies. The oversight committee shall
establish valid documentation requirements of maintained proficiency. The PCO
shall either request submission of this documentation or have an auditing
process in place to ensure individuals are completing their maintained proficiency
requirements.
3.0 Effective Date
This specification is effective as of [Date TBD],
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4.0 Definitions
Independent Oversight Committee: A committee established by the PCO that supervises the
certification program while exercising independent, professional judgment. This committee shall
act as a governing body for the certification program and be responsible for establishing policies
and requirements. It shall be composed of at least three professionals who are recognized for
their expertise in the relevant professional field. No more than one-third of the positions may be
held by employees of the PCO.
Irrigation System Installation and Maintenance Professional: An individual who installs new
irrigation systems and/or repairs and maintains existing irrigation systems.
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Appendix A: Informative Annex for WaterSense Labeling
Programs earning the WaterSense label shall meet the following requirements:
1.0 General Approval
PCOs offering labeled programs shall have their eligibility requirements approved by EPA in
accordance with the WaterSense Professional Certification Program Labeling System.
2.0 Program Conformance
Conformance to this specification shall be assessed and approved by EPA.
3.0 WaterSense Partnership
PCOs must have a signed partnership agreement in place with EPA prior to receiving the
WaterSense label for a certification program.
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WaterSense® Specification for Irrigation System
Designer Certification Programs
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WaterSense® Specification for
Irrigation System Designer Certification Programs
WaterSense
WaterSense® Specification for Irrigation System
Designer Certification Programs
1.0 Scope and Objective
This specification establishes criteria for the labeling of certification programs for irrigation
system designers under the U.S. Environmental Protection Agency's (EPA's) WaterSense
program. It applies to certification of irrigation professionals who develop the design of new
irrigation systems and/or modifications to existing irrigation systems. The purpose of the label is
to identify programs that certify irrigation designers who demonstrate the ability to apply water
efficiency concepts as a fundamental component of their practice.
This specification should be read in concert with the WaterSense Professional Certification
Program Labeling System, which includes requirements that all programs shall meet.
2.0 Criteria for WaterSense Labeling
To be labeled under EPA's WaterSense program, a certification program shall meet the
following criteria:
2.1 Experiential Requirement
The certification shall require that the applicant have a minimum of three years of
demonstrated experience in the field of irrigation design. The oversight committee shall
establish the standard of proof for the experiential requirement.
2.2 Exam Requirement
The certification shall include a requirement for the successful completion of an exam or
series of exams that encompass the content and passing-score requirements outlined
below. The exam process may include a written component, field component, or
combination of the two.
2.2.1 Exam Content
The exam process should be structured so that passing practitioners shall have
demonstrated proficient applied knowledge in the following subject areas and
their relationships to water efficiency (Note: Exam content is not limited to these
subject areas, as they are provided as a minimum for earning the WaterSense
label):
• Design, operation, and scheduling for water efficiency.
• Preparation of site design reflecting site requirements.
• Soil/water/plant relationships.
• Slope and runoff.
• Equipment selection and specification.
• System hydraulics.
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• System pumps.
• System pressure.
• Maintenance.
• Evaluation of available water sources.
• Water management (e.g., budgeting and consumption).
• Awareness of other aspects of good practice, such as U.S. Occupational
Health and Safety Administration guidelines, electrical and plumbing
codes, and when local and state regulations supersede federal
regulations.
• Recent innovations and technological developments, including
WaterSense labeled technologies.
2.2.2 Exam Passing Score
The passing score on an exam shall provide an objective level of assurance that
the concepts listed above are understood and can be applied by the practitioner.
2.3 Renewal Process
The certification shall have a renewal process with a set period for validity and specific
requirements for maintenance of proficiency as outlined in this section.
2.3.1 Expiration
An individual's certification shall be renewed at least once every two years, or
more frequently as established by the oversight committee.
2.3.2 Maintained Proficiency
The renewal process shall require the submission of documentation that the
practitioner has maintained proficiency in the subject matter (e.g., continuing
education units). The professional certifying organization (PCO) shall
demonstrate that 50 percent of proficiency requirements are related to water-
efficient concepts in the field of irrigation system design, including WaterSense
labeled technologies. The oversight committee shall establish valid
documentation requirements of maintained proficiency. The PCO shall either
request submission of this documentation or have an auditing process in place to
ensure individuals are completing their maintained proficiency requirements.
3.0 Effective Date
This specification is effective as of [Date TBD],
4.0 Definitions
Independent Oversight Committee: A committee established by the PCO that supervises the
certification program while exercising independent, professional judgment. This committee shall
act as a governing body for the certification program and be responsible for establishing policies
and requirements. It shall be composed of at least three professionals who are recognized for
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their expertise in the relevant professional field. No more than one-third of the positions may be
held by employees of the PCO.
Irrigation System Designer: An individual who develops the design of new irrigation systems
and/or modifications to existing irrigation systems.
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Appendix A: Informative Annex for WaterSense Labeling
Programs earning the WaterSense label shall meet the following requirements:
1.0 General Approval
PCOs offering labeled programs shall have their eligibility requirements approved by EPA in
accordance with the WaterSense Professional Certification Program Labeling System.
2.0 Program Conformance
Conformance to this specification shall be assessed and approved by EPA.
3.0 WaterSense Partnership
PCOs must have a signed partnership agreement in place with EPA prior to receiving the
WaterSense label for a certification program.
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Appendix B
Applications for Professional Certification
Program Approval and Labeling
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WaterSense
Application for PCO Approval
Application for Professional Certifying Organization Approval
Professional certifying organizations (PCOs) seeking the U.S. Environmental Protection
Agency's (EPA's) WaterSense® label for a professional certification program should complete
this application to document that the organizational eligibility requirements have been met, as
listed in Section 5 of the WaterSense Professional Certification Program Labeling System.
PCOs applying directly to EPA (EPA Approved PCOs) for organizational approval shall submit
Sections 1 and 2 of this application to EPA.
PCOs adopting an existing WaterSense labeled program (Adopting PCOs) shall submit
Sections 1 and 3 of this application to EPA.
Mail this form and attachments to: OR Email this form and attachments to:
EPA WaterSense Program WaterSense Helpline
c/o ERG watersense@epa.gov
2300 Wilson Boulevard
Suite 350
Arlington, VA 22201
For more information, please call the WaterSense Helpline at (866) WTRSENS
(987-7367) or email watersense@epa.gov.
Section 1: General Information
Professional Certifying Organization:
Contact name:
Email:
Program website (if applicable):
By signing this application, I confirm that all the information included in this form is accurate and
true, and that the organization named above is structured so as to give confidence in its
competence and integrity as a PCO such that it will not allow commercial, financial, nor other
interests to compromise its impartiality.
Signature: Date:
Address:
City:
State:
ZIP:
Telephone:
Fax:
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Application for Professional Certifying Organization Approval
Section 2: EPA Approved PCOs
To gain organizational approval, an EPA Approved PCO may choose one of two paths:
accreditation or non-accreditation. Please complete the appropriate section for your
organization below.
Section 2.1: Accreditation Path
This section should be completed by PCOs that have chosen the accreditation path described in
Section 5.2.1 of the WaterSense Professional Certification Program Labeling System.
Please list the standard to which your certifying organization is accredited:
> Include the certificate of accreditation with your application packet.
Section 2.2: Non-Accreditation Path
This section should be completed by PCOs that have chosen the non-accreditation path
described in Section 5.2.2 of the WaterSense Professional Certification Program Labeling
System.
Please submit the following items for each requirement described in the referenced
sections of the WaterSense Professional Certification Program Labeling System.
Institutional Stability (Section 5.2.2.1)
> Names and titles for all personnel providing services to the certification program and
justification for how each employee's experience qualifies for associated position.
> Documentation and description of the management (e.g., team or person) responsible
for each of the managerial elements listed in Section 5.2.2.1. This description can be
accompanied by or presented in organizational chart format.
> Documentation proving the PCO is a legal entity or part of a legal entity.
Subcontracting (Section 5.2.2.2)
> Provide a copy of the legally binding contract used to ensure the PCO will take
responsibility for contracted work and shall maintain ultimate responsibility for all
certification-related decisions.
Independent Oversight of Certification Program Development and Management (Section
5.2.2.3)
> Provide a description of the role, responsibility, and function of the oversight committee
within the organization. If available, a copy of the organization's procedures or by-laws
pertaining to the oversight committee may be submitted as documentation. The
information should address the following topics:
o How committee members are selected or appointed.
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o Committee member terms of service, such as duration of appointment or nature
of compensation, if any.
> For the current oversight committee, provide each committee member's name,
committee position, professional affiliation, and a brief synopsis of expertise relevant to
the field to which the certification applies.
Please submit in a separate document(s) your relevant procedures and include below
where in your procedures to find information related to each requirement described in
the referenced sections of the WaterSense Professional Certifying Program Labeling
System. If the procedures described below are not part of a procedural document for the
organization, please attach a separate written description and reference appropriately
below.
Management of Certified Professionals' Eligibility Requirements (Section 5.2.2.4)
> Procedures to ensure that eligibility requirements relevant to certified individuals (e.g.,
experience) are made public and are met and maintained by certified individuals as part
of the certification process.
> Procedure section or page number:
Development and Maintenance of Certification Exams (Section 5.2.2.5)
> Procedures to ensure that the technical content of exam questions and passing scores
are established or approved by the oversight committee(s).
> Procedures and the name and address of the independent academic institution or
professional testing organization used to review exam material.
> Procedure section or page number:
Security of Assessment Instruments (Section 5.2.2.6)
> Procedures to ensure the security, confidentiality, and independent administration and
grading of exams, including the name and address of the organization used to grade
exams, if they are not graded by a certified professional.
> Procedure section or page number:
Procedures to Revoke Certification From Certified Professionals (Section 5.2.2.7)
> Procedures to implement disciplinary actions, which include handling complaints and
defining the terms and conditions for suspending or withdrawing the certification.
> Procedure section or page number:
Section 3: Adopting PCOs
Title of labeled program being adopted:
Parent PCO:
Parent PCO representative:
Representative's email:
September 2013
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AA/aterSense Application for PCO Approval
Application for Professional Certifying Organization Approval
Representative's phone number:
States in which the above certification program will be offered by the Adopting PCO:
Date the Parent PCO approved and signed Application for Adopting Professional Certifying
Organizations:
September 2013
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EPA
Water Sense
Application for Adopting PCOs
Application for Adopting Professional Certifying Organizations
Professional certifying organizations (PCOs) wishing to adopt an existing WaterSense® labeled
program (Adopting PCO) must submit this application to the PCO offering the labeled program
for adoption (Parent PCO) or an alternate application developed by the Parent PCO. This
application documents the eligibility requirements listed in Section 5.3 of the U.S. Environmental
Protection Agency's (EPA's) WaterSense Professional Certification Program Labeling System.
Submit this form and attachments to the: Parent PCO
Next Steps:
• The Parent PCO will review the application and attachments; notify the Adopting PCO
when the requirements are met; and maintain a signed copy of this form.
• The Adopting PCO will submit the Application for PCO Approval to EPA for approval.
• Once the application is approved by EPA, EPA will notify the Adopting PCO, and a
WaterSense Partnership Agreement will be signed by both EPA and the Adopting PCO.
For more information, please call the WaterSense Helpline at (866) WTRSENS (987-7367) or
email watersense@epa.gov.
Section 1: General Information
Name of Adopting PCO:
Contact name:
Title of WaterSense labeled program being adopted:
By signing this application, I confirm that all the information included in this form is accurate and
true, and that the organization named above is structured so as to give confidence in its
competence and integrity as a PCO such that it will not allow commercial, financial, nor other
interests to compromise its impartiality.
Signature:
Section 2: Eligibility Requirements for PCOs
Please submit to Parent PCOs the following items for each requirement described in the
referenced sections of the WaterSense Professional Certification Program Labeling
System.
Address:
City:
State:
ZIP:
Telephone:
Fax:
Email:
September 2013
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Water Sense Application for Adopting PCOs
Application for Adopting Professional Certifying Organizations
Institutional Stability (Section 5.2.2.1)
> Names and titles for all personnel providing services to the certification program and
justification for how each employee's experience qualifies for associated position.
> Documentation and description of the management (e.g., team or person) responsible
for each of the managerial elements listed in Section 5.2.2.1. This can be accompanied
by or presented in organizational chart format.
> Documentation proving the PCO is a legal entity or part of a legal entity.
Subcontracting (Section 5.2.2.2)
> Provide a copy of the legally binding contract used to ensure the PCO will take
responsibility for contracted work and shall maintain ultimate responsibility for all
certification-related decisions.
Please submit to the Parent PCO in a separate document your relevant procedures and
include below where in your procedures to find information related to each requirement
described in the referenced sections of the WaterSense Professional Certification
Program Labeling System. If the procedures described below are not part of a procedural
document for the organization, please attach a separate written description and
reference appropriately below.
Management of Certified Professionals' Eligibility Requirements (Section 5.2.2.4)
> Procedures to ensure that eligibility requirements relevant to certified individuals (e.g.,
experience) are made public and are met and maintained by certified individuals as part
of the certification process.
> Procedure section or page number:
Security of Assessment Instruments (Section 5.2.2.6)
> Procedures to ensure the security, confidentiality, and independent administration and
grading of exams, including the name and address of the organization used to grade
exams if they are not graded by a certified professional.
> Procedure section or page number:
Procedures to Revoke Certification From Certified Professionals (Section 5.2.2.7)
> Procedures to implement disciplinary actions, which include handling complaints and
defining the terms and conditions for suspending or withdrawing the certification.
> Procedure section or page number:
By signing this application, I confirm that [Parent PCO] has reviewed all the information
referenced in this form and affirm that the Adopting PCO named above has met all of the
requirements referenced.
Parent PCO Representative's Signature:
Date:
September 2013
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EPA
WaterSense
Application to Label a Professional Certification Program
Application to Label a Professional Certification Program
Professional certifying organizations (PCOs) seeking the U.S. Environmental Protection
Agency's (EPA's) WaterSense® label for a professional certification program should complete
this application to document that the relevant WaterSense program specification criteria have
been met. This application, along with the documentation requested in Sections 2 through 4
below, serves as the mechanism for a PCO to request the WaterSense label for a specific
certification program under a WaterSense program specification.
Mail this form and attachments to: OR Email this form and attachments to:
EPA WaterSense Program WaterSense Helpline
c/o ERG watersense@epa.gov
2300 Wilson Boulevard
Suite 350
Arlington, VA 22201
For more information, please call the WaterSense Helpline at (866) WTRSENS
(987-7367) or email watersense@epa.gov.
Section 1: General Information
Title of certification:
Name of relevant WaterSense specification:
Name of PCO:,
Contact name:
Email:
Program website:
URL for list of certified professionals:
States in which the above certification program is currently available:
By signing this application, I confirm that all the information included in this form is accurate and
true, and that the organization named above is structured so as to give confidence in its
competence and integrity as a PCO such that it will not allow commercial, financial, nor other
interests to compromise its impartiality.
Address:
City
Telephone:
State
Fax:
ZIP:
Signature:
September 2013
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WaterSense Application to Label a Professional Certification Program
Application to Label a Professional Certification Program
Section 2: Letter of Intent
Please attach a Letter of Intent including a section that describes your certification program and
reason for seeking the EPA WaterSense label. The letter should be signed by the chairman of
the oversight committee responsible for the certification program seeking the label and an
officer of the organization.
Section 3: Letters of Reference
Please submit two letters of reference that address how the certification program has benefited
water efficiency efforts within the region, state, or on a national level. One letter shall come from
a utility and the other from a state agency or regional water district. Both letters shall be signed
and dated by the individual responsible for the reference.
Section 4: Documentation of Criteria for WaterSense Labeling
PCOs must submit in a separate document(s) your relevant procedures and include
below where in your procedures to find information related to each requirement
described in the related specification. If the procedures described below are not part of a
procedural document for the organization, please attach a separate written description
and reference appropriately below.
Experiential Requirement: Provide procedures that ensure the applicant has proof of
successfully completing the experiential requirement referenced in the appropriate WaterSense
specification. Please include the experiential requirement and how your organization ensures
that practitioners have met the experiential requirement.
> Procedure section or page number:
Exam Requirement: Provide procedures that ensure the applicant has successfully completed
an exam or series of exams that encompass the content and passing score requirements
outlined in the specification. Please include an exam(s) administered no more than six months
prior to the application date annotated to identify the questions that pertain to each exam
subject material listed in the relevant specification, as well as the associated passing score(s).
An example table for text annotation is provided on the following page. Please also include the
passing score for each exam. The annotated exam(s) will be handled as confidential business
information pursuant to regulations under 40 CFR Part 2, Subpart B.
> Procedure section or page number:
September 2013
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WaterSense Application to Label a Professional Certification Program
Application to Label a Professional Certification Program
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Procedure section or page number:
Previously Approved PCOs: For PCOs that submitted the Application for Professional
Certifying Organization Approval for a previous certification program, please review the
submitted application and ensure that the procedures described in the previous application have
not changed. If procedures for the professional certification program for which you are currently
applying differ from documentation previously submitted to demonstrate compliance with
Section 5 of the WaterSense Professional Certification Program Labeling System, please
provide an explanation and relevant documentation of the differences as part of this application.
> Procedure section or page number:
September 2013
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